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Guru Gopinath National Dance Museum Request For GURU GOPINATH NATIONAL DANCE MUSEUM REQUEST FOR PROPOSAL FOR CONTENT & CONCEPT AND ENGAGING AGENCY FOR DESIGN & ‘WALK THROUGH’ FOR GURU GOPINATH NATIONAL DANCE MUSEUM Thiruvananthapuram Guru Gopinath Natanagramam (Govt. of Kerala Undertaking) Dept. of Cultural Affairs Vattiyoorkavu Thiruvananthapuram - 695013 Tel: +91-471-2364771 E-mail: [email protected] www.gurugopinathnatanagramam.org Reference No.16.GGNG/Dt 05.02.2014 February, 2014 © GuruGopinathNatanagramam, 2014 1 Contents Summary Disclaimer PART-1: REQUESTS FOR CONCEPT AND CONTENT Objectives of the RFP Guidelines Pre-requisite Content and Format for Proposals Language of the Proposal Clarification on the Proposals Quote for preparing Proposal part-2 Submission of the Proposal Deadline for submission Extension of date Late Proposal Opening of the price quotes Modification of Proposals Ownership of the content Soliciting Part-2 Proposal Right to accept/reject/modify and cancel Evaluation of the Proposals Payment PART-2: REQUESTS FOR DESIGN AND WALKTHROUGH Pre-requisite for solicitation Responsibilities Content and Format of the Proposal Language of the Proposal Clarification on the Proposals Submission of the Proposal Deadline for submission Extension of the date Late Proposals Modification of Proposals Ownership of the content Right to accept/reject/modify and cancel Communication requesting presentation Presentation to the Committee Evaluation of the Proposals Payment List of materials and resources Prequalification PART-3: INFORMATION TO PROPOSERS/BIDDERS INTRODUCTION About National Dance Museum Layout of the Museum MUSEUM CONTENT Overall Story Wax Museum Content Wax Gallery 2 Gallery- I: History and Evolution of dances Content of Gallery- I Gallery-II: Tribal Dances of Kerala Content of Gallery- II Gallery-III: Folk Dances of Kerala Content of Gallery- III Gallery-IV: Classical and Temple dances of Kerala Content Gallery- IV Gallery-V: Dances of India Content Gallery -V Classical Dances Folk Dances Tribal Dances Contemporary dance forms Gallery VI: Dances of the World Gallery VII: Guru Gopinath Gallery PART-4: ANNEXURE Floor plan: Ground Floor Floor Plan: Fist Floor Floor Plan: Second Floor 3 Summary Guru Gopinath National Dance Museum is a unique Museum Project supported by the Government of Kerala and Government of India, undertaken by the Guru Gopinath Natanagramam, a society under the Department of Culture, Government of Kerala. The Museum is a tribute to the great dance maestro and reformer Guru Gopinath. The Museum will be established in a building specially designed and builtfor the purpose at Vattiyoorkavu, Thiruvananthapuram in Kerala. ThisRequest for Proposal(RFP) for generating the concept, content, design and preparing a walkthrough solicits proposals in two parts. i. Part one is for creating concept and content either afresh or by modifyingthe content and concept contained in this document. This is addressed toindividuals and institutions interested and knowledgeable in the history,evolution and contemporary forms of dance and to institutions interestedand experienced in building dance Museums. ii. Requests for the Part-II (for detailed design and preparing a walk through) will be solicited from selected Proposers (ofPart-1) after the concept and content are finalised. Interested bidders are also requested show their interest for being considered for prequalification for building the Museum in part or in full. DISCLAIMER Guru Gopinath National Dance Museum (GGNDM) makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this RFP document. GGNDM may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information contained in this RFP document. Information contained in this Request for Proposal (RFP) document or provided subsequently at any stage of discussions or communication in this connection to the Proposer or applicants or his agent or representative whether verbally or in documentary form by or on behalf of Guru Gopinath National Dance Museum is provided on the terms and conditions set out in this document and all other terms and conditions subject to which such information is provided and not otherwise. 4 PART-1 REQUESTS FOR CONCEPT AND CONTENT Individuals or institutions interested and knowledgeable in Dance may respond Objectives of the RFP The purpose of this Request for Proposal (RFP) document is to provide the Proposer with information to assist them in the formulation of their Proposals and request such Proposals. This RFP document is neither an agreement nor an offer by Natanagramam. The RFP document does not claim to contain all the informationrequired. Each Proposer should conduct their own research, studies and analysis and should check the completeness, comprehensiveness, accuracy and reliability of the information and mayobtain independent advice before finalising their Proposals. The RFP seeks submission of Proposal in two stages. In the first stage, it is an invitation to individuals or institutions to submit a preliminary Proposal as detailed below: Guidelines Part-1 Proposalis for generating the Content and Concept of the Museum. Proposals may be submitted as a document detailing the overall content and layout of the Museum to be established in the building and space as detailed in this RFP. The outline and flow of the story as provided in this document may be retained as far as possible. Additional information can be incorporated based on the Proposers’ knowledge, information, research, and studies to make the content more comprehensive. Information provided in the Proposals areassumed to be authentic and based on verifiable records. Pre-requisite There is no pre-requisite for submitting Part-I Proposals. It is desired that theProposer is informed and knowledgeable in matters of Dance and preferably interested in the establishment of Guru Gopinath National Dance Museum. It is desirable that the Proposer is capable of conceiving the full Museumeither independently or based on the content given in this RFP. Content and Format for Proposals Data contained in this document can be used as the baseline for preparing the Part-1Proposal. Proposals may be submitted as a separate hard copy document. A soft copy sent by E-Mail is also acceptable. A concept paper on the Museumwith sketches and a story line may form a part of the document. If the general concept brought out in this RFP is generally agreeable, the content alone may be considered for modification. As already stated, this document is not complete in all respect and any addition/modification to this document that will add value to the Museum is welcome. This same document may be returned with correction, addition, modifications marked legibly. Concept drawings and layout plans may be included wherever possible. Language of the Proposal Part-1 Proposals may be submitted English or Malayalam Clarification on the Proposals 5 Proposers are free to contact the Secretary of Natanagramam for any clarification. They may visit the Natanagramam premises and the Museum building, if deemed necessary, preferably with prior notice. It may be noted that the Natanagramam is functional from Tuesday to Sunday FN. It is closed on Mondays and Sunday AN. Quote for preparing Proposal part-2 Proposers, who are capable and interested in being, considered for preparing Part-2 of the Proposal,may express their interest in writing and quote for the same. Please indicate the minimum amount chargeable for preparing the Design and Walkthrough. It may be noted that the Part-2Proposals will be based on the approved content which need not exactly be any of the Part-1Proposals, but a synthesised final draft of ‘Content and Concept’ as approved by the Natanagramam. Part -2 Proposers should be willing to make a presentation at the venue and incorporate modifications. The price quote should be in a separate sealed cover. Open quotes will not be considered. Experience in designing Museums, creating designs, walkthrough etc may be brought forth separately as their profiles. Sample work may be included assisting the committee to assess their capability Submission of the Proposal Part-1Proposal may be sent by post to the secretary or by E-mail given in the first page of this document. Deadline for submission Part-1Proposal should reach the Natanagramam office on or before April 11th 2014 Extension of the date Extension of date for submission of the Proposal is not anticipated. However Natanagramam is at liberty to extend the date for submission is considered necessary. Late Proposal Late Proposals will be considered only if the dates are extended and they cease to be late Proposals. Opening of the price Quotes Price quotes of Proposers qualified in the first round only will be opened. In the event of a decision to invite better competition, Natanagramam will be at liberty to seek more quotes for design and walkthrough. Modification of the Proposals Any of the Proposals will be modified as decided by Natanagramam. Ownership of the content Once submitted, Proposals will be the property of the Guru Gopinath National Dance Museum and GGNDM will be entitled to use them in full or in part for creating the GGNDM. Proposers relinquish their copyright as soon as the Proposal is submitted and will not have any claim whatsoever. Soliciting Part-2 Proposal 6 Part -2 Proposals will be solicited only from qualified Proposers, evaluated on the merit of their Part-1Proposal, experience, reputation and/or quote for Part-2. Previous experience in design, 3D graphics and walk through of exhibitions, Museums or of similar work will be important criteria for being considered for seeking Part-2 Proposals.Natanagramam will solicit the shortlisted Proposers by E mail, SMS and or through letters sent to address provided in the Part- 1Proposal Right to accept/reject/modify and cancel Natanagramam reserves the right to accept, reject, and modify any of the Proposals and/ or to cancel the RFP without assigning any reason. Evaluation of the Proposals The Proposals will be evaluated by the technical committee of the Natanagramam Payment Part-1 Proposals will not be compensated.
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