G R O U P S T A

G R O U P S T A Y S SELF-CATERING ACCOMMODATION

Contents

About Folly Farm ...... 3

Accommodation at Folly Farm ...... 4 The Farmhouse – 10 bedrooms ...... 4 The Studios – 10 bedrooms ...... 5

Venue Hire Options ...... 7 Option 1: Entire Venue Hire (Exclusive Use) including: ...... 7 Option 2: Farmhouse Only Hire ...... 7 Option 3: Studio Rooms Only Hire ...... 7

Venue Hire Prices ...... 8

Map of Folly Farm...... 9

Useful Information ...... 10

How To Find Us ...... 11

TERMS & CONDITIONS ...... 12

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Folly Farm - Page 2

About Folly Farm An idyllic countryside venue for group stays, surrounded by wildlife and ancient woodlands.

Experience a relaxing countryside getaway at Folly Farm, a lovingly restored, environmentally sustainable 18th century farmhouse, located in a 250-acre Somerset nature reserve, just 10 miles from Bristol and Bath.

As one of Somerset's hidden gems, 'Folly' as it is affectionately known, offers peaceful seclusion and the most breath-taking views across Chew Valley Lake and the Mendip Hills; an Area of Outstanding Natural Beauty.

Our comfortable self-catering accommodation provides the perfect place to relax, unwind and enjoy fresh air and stunning views. Whether you’re celebrating a special occasion, getting together for a family holiday, or you’re all attending an event nearby, Folly Farm is a great base from which to explore the beautiful South West.

Surrounded by wildlife and ancient woodlands, Folly Farm is perfect in every season; from the carpets of spring bluebells and wildflower meadows of summer, to the golden tones of autumn and the dramatic winter skies - the perfect venue for time away with family and friends.

Using Folly Farm as your base, you can explore Chew Valley Lake, the ancient stone circles at Stanton Drew, Cheddar Gorge and the market towns of Wells and Glastonbury. Cyclists and walkers are welcome, and we’re close to major cycling and hiking routes. The Mendip Explorer bus is a great way to appreciate the Mendip Hills.

If you’re looking for a hassle-free stay, our on-site caterers can tailor menus to suit a variety of budgets, tastes and dietary requirements. Whether you would like a fully-catered package, breakfast cooked for you each morning or a celebratory dinner on one evening of your stay, our caterers offer a wide selection of options.

Owned and managed by Avon Wildlife Trust, all profits are gift-aided back to the Trust to protect local wildlife and inspire people about the importance and benefits of nature. Your wedding at Folly Farm will not only be an incredible day, but will leave an incredible legacy.

Folly Farm is unique in more ways than one - we hope to have the opportunity to share this extra special venue with you.

Folly Farm Centre Stowey Pensford Bristol BS39 4DW

Tel: +44 (0)1275 331 590 Email: [email protected] Website: www.follyfarm.org

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Folly Farm - Page 3

Accommodation at Folly Farm sleeping up to 58 guests

For group stays, up to 58 people can be accommodated in the 20 on-site bedrooms, comprising 10 farmhouse-style bedrooms and 10 studio bedrooms. At the end of the day, relax next to the log-burning fire, take dusk walks around the nature reserve, or sit under the stars by the fire pit. Each morning, wake up to a hearty breakfast served in the Old Dairy dining room (catered stays only). If single occupancy accommodation is required, a total of 20 people can be accommodated, however please note that a small number of bedrooms share bathroom facilities. If single occupancy, en-suite accommodation is required, a total of 18 people can be accommodated on-site at Folly Farm.

The Farmhouse – 10 bedrooms

Sleeping up to 28 guests, The Farmhouse offers comfortable country-style accommodation with all bedrooms leading off from the central atrium, a perfect meet-and-greet and/or communal space complete with comfy sofas, a real log fire and a glass ceiling.

Room No. Room Layout and Facilities Location Max. Occupancy Room 11 Double en-suite and bunk beds Ground floor 4 guests Room 12 Double en-suite Ground floor 2 guests Room 14** Bunk beds with toilet and wash basin Ground floor 2 guests Room 21* Bunk beds with wash basin First floor 2 guests Room 22 Double en suite and bunk beds First floor 4 guests Room 23 Double en-suite First floor 2 guests Room 24* Bunk beds with toilet and wash basin First floor 2 guests Room 31 Double en-suite Second floor 2 guests Room 32 Double en-suite and bunk beds Second floor 4 guests Room BM** 2 sets of bunk beds Basement 4 guests

TOTAL: 28 guests

*Room 21 and Room 24 share bathroom facilities. **Room 14 and Room BM share bathroom facilities. Double rooms can be requested as twin beds in advance

Within The Farmhouse is a professional kitchen available for self-catering use for the duration of your stay. The adjacent ‘Old Diary’ dining room is ideal for group dining and can seat 49 guests.

Alternatively, our caterers offer a selection of dinner menu options, including informal BBQs and buffets as well as a drop-off service which includes pre-prepared meals that you can cook and serve yourselves. Breakfasts can also be fully catered with hot and cold breakfast options available for all guests.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Folly Farm - Page 4

The Studios – 10 bedrooms

Sleeping up to 30 guests, the self-contained studios are located just a stone’s throw from the Farmhouse with stunning views over Chew Valley Lake, the Mendip Hills and beyond. All studio bedrooms are located on the ground floor.

Room Number Room Layout and Facilities Max. Occupancy Studios 1-3 Double/twin and two singles* en-suite 4 guests per room Studio 4-7 Double/twin and single** en-suite 3 guests per room Studio 8 - Bridal Suite Double en-suite 2 guests Studios 9 and 10 Double en-suite 2 guests

TOTAL: 30 guests

*Two full size single day bed suitable for adults or children **One full size single day bed suitable for adults or children

On-Site Camping – Approximately 15 pitches (available on request)

Our camping field may be available when booking the venue on an exclusive use basis, depending on the season, and can accommodate approximately 15 tents. Folly Farm is in a lovely elevated spot with very little light pollution, so campers may experience beautiful starry skies on clear nights.

There is an additional charge for camping, as below:

Small pitch (two-man tents) £15.00 per pitch, per night Large pitch (up to four-man tents) £20.00 per pitch, per night.

What’s Included?

• Bed linen and towels (one bath sheet • Use of atrium, Old Dairy and and one hand towel per person) professional kitchen • Complimentary shower gel • All cooking and dining equipment* • In-room tea and coffee making • Wifi access facilities • Access to 250-acre nature reserve.

*Full Kitchen Inventory List will be provided.

Folly Farm is an environmentally sustainable venue complete with solar panels, a biomass boiler, rainwater harvesting, a reed bed sewage system and only eco-friendly cleaning products. All profits from Folly Farm go straight to Avon Wildlife Trust.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Folly Farm - Page 5

Farmhouse Bedroom Studio Bedroom

Executive Studio Bedroom In-room Facilities

The Atrium The Old Dairy

Studio Bedroom Exterior Farmhouse Exterior

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 6

Venue Hire Options A flexible venue for groups of all sizes, with various venue hire options.

Option 1: Entire Venue Hire (Exclusive Use) including:

• Farmhouse-style and studio accommodation 20 bedrooms sleeping up to 56 guests on a room-only basis, plus additional camping (available on request).

• Use of professional kitchen and dining room Within The Farmhouse is a professional kitchen available for self-catering use, if required.

• Private dining room The adjacent ‘Old Diary’ dining room is ideal for group dining and can seat 49 guests.

Option 2: Farmhouse Only Hire including:

• Farmhouse-style accommodation 10 bedrooms sleeping up to 28 guests on a room-only basis.

• Use of professional kitchen and dining room Within The Farmhouse is a professional kitchen available for self-catering use, if required.

• Private dining room The adjacent ‘Old Diary’ dining room is ideal for group dining and can seat 49 guests.

Option 3: Studio Rooms Only Hire including:

• Studio accommodation 10 bedrooms sleeping up to 30 guests on a room-only basis.

Catering and Function Rooms

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 7

Venue Hire Prices Seasonal prices for two night group stays based on the type of venue hire required.

2 Night Weekend (Fri-Sun):

Apr - Sep Mar, Oct, Dec Jan, Feb, Nov Exclusive Use £4,400 £3,740 £3,300 Farmhouse Only £2,400 £2,100 £1,900 Studios Only £2,000 £1,640 £1,400

2 Night Midweek (Sun-Thu):

Apr - Sep Mar, Oct, Dec Jan, Feb, Nov Exclusive Use £4,000 £3,400 £3,000 Farmhouse Only £2,200 £1,900 £1,700

Studios Only £1,800 £1,500 £1,300

The above rates are for self-catering stays only, including VAT. Two night minimum stay applies to all bookings.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 8

Map of Folly Farm

The below map of the Folly Farm estate outlines the location of each of the buildings and the rooms included within your exclusive use hire.

To the woods

8 7 To the main car park

1. The Farmhouse (10 bedrooms)

2. The Old Dairy 6 3. The Atrium 4. The Oak Room

5. The Willow Room 6. The Studios (10 bedrooms) 7. Disabled Parking and Electric Charging Points 8. Camping Field.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 9

Useful Information Additional information to ensure all guests enjoy their stay at Folly Farm.

Check-In and Check-Out Recommended Items Check in is from 2pm and check-out is at The farm is situated in a nature reserve 11am. A member of the Folly Farm team and there is low level lighting outside – we will be ready at reception to help you with recommend that all guests bring torches. your arrival and to direct you to your Suitable clothing and shoes will be rooms. required should you wish to explore the

reserve. A member of staff will be on-site for the duration of your stay. Exploring the Nature Reserve Walks at Folly Farm can range from a 30 Parking and Unloading minute circular, easy access trail to more On arrival, please park in the main lower energetic walks lasting up to two hours. car park and follow the footpath on the right-hand side. You are welcome to drive The most popular walk is the one hour to the top of the driveway to unload any walk which involves a moderate level of luggage and then park your vehicles in the fitness and takes in a wide loop of the lower car park afterwards. reserve. Information and maps can be found in reception. Disabled parking and two electric car charging points are available for guest use Please remember to bring suitable and can be found at the top of the footwear and clothing if you wish to driveway on the right-hand side. explore the reserve.

Food Deliveries Damage Deposit You are welcome to arrange for A damage deposit of £250.00 is required supermarket deliveries to be made directly to be paid on arrival. This will be refunded to Folly Farm, however this must be according to the details found in the Terms delivered after 2pm on the date of arrival. & Conditions. A member of your group must be available Before you Leave to receive and take responsibility for the On the day of your departure, we kindly delivery. ask that the kitchen floor is swept, Rooming List surfaces are wiped down, cutlery and Due to fire regulations, it is essential that crockery is replaced clean and any we have a fully completed rooming list rubbish is placed in the large bins outside naming the guests staying in each room. the kitchen area. This document will be sent to your for We thank you in advance for your completion prior to your arrival and must cooperation. be returned to us before the start your stay.

A copy will be displayed in reception to assist your guests in locating their rooms.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 10

How To Find Us We encourage visitors to use environmentally-friendly forms of transport when possible

Address Folly Farm Centre Stowey Pensford Bristol BS39 4DW Tel: +44 (0)1275 331 590 Email: [email protected] Website: www.follyfarm.org

Folly Farm is located within the Somerset village of Pensford and lies within the picturesque Chew Valley, approximately 7 miles south of Bristol and 8 miles west of Bath. It is on the A37 road from Bristol to Shepton Mallet.

WALKING AND CYCLING GETTING HERE BY CAR Folly Farm is easily accessible by Free car parking is available, with two bicycle, and the West County Way, part free electric car charging points for of the National Cycle Network, passes electric and hybrid vehicles. close by. For walkers, two well-known long distance footpaths, Monarch’s Way From Bristol: Take the A37 south and and Mendip Way, pass close to Folly go through Pensford. At the roundabout, Farm. turn right onto the A368 towards Bishop Sutton. After two miles, go past the GETTING HERE BY BUS turning to Chew Magna and take the next Bus services 67 and 672, from Bristol, small turning on your left very shortly serve Folly Farm Centre’s local area and after, just before reaching Stowey. the Mendip Explorer bus is a great way to see the sites. From Bath: Take the A39 through Newton St Loe, taking the second exit Please check public transport timetables (past The Globe pub). Continue straight before you set off. through Marksbury and continue onto the A368 (the right hand side of the petrol We will happily arrange group transport station after the traffic lights). At the to Folly Farm too - please contact us for roundabout, take the second exit towards more information. Bishop Sutton. After two miles, take the small turning on your left, just before reaching Stowey.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 11

TERMS & CONDITIONS The following are our terms and conditions to which all leisure, group accommodation and event bookings are subject. Written confirmation of the proposal form from the client and/or a copy of these terms and conditions signed by the client implies an acceptance of these terms and conditions.

In these terms and conditions, the expression ‘the centre’ refers to Folly Farm Centre Ltd as specified in the client’s confirmation and the expression ‘the client’ refers to any person, firm or company booking the centre.

FORMATION OF CONTRACT

1.1 A booking will not constitute a legal contract until the booking form and T&C are completed and sign and returned to the centre, along with a deposit or payment in advance requested by the centre has been paid.

1.2 Final numbers need to be supplied 7 days before the event, if any changes after the 7 days then you will still be charged for the original number and the final invoice will reflect this. This reflects to all charges.

1.3 The centre may cancel at any stage any functions of whatever nature if it believes that to allow the function to proceed could contravene the law. In such a case any contract shall be null and void and the centres liability will be limited to the return of any deposits paid.

DEPOSITS & PREPAYMENTS

2.1 Prices quoted are subject to variation up to 3 months prior to arrival, after which they may vary due to chance in Value Added Tax or other reasons outside the centres control.

2.2 The client agrees to pay the centre charges for any extra goods or services provided at the request of the client or any person agreed to have the requisite authority.

2.3 Payment by cheque, bankers draft or such credit cards as are recognised by the centre.

2.4 Payment may be made in pounds sterling.

2.5 The client agrees to pay the £250.00 damage/cleaning deposit on arrival.

2.6 Credit facilities with the centre are available to corporate accounts. Completed credit application forms are required at least 28 days prior to the date from which the credit is required. The centre is under no obligation to grant credit. Credit facilities are not offered to private group or individuals bookings.

2.7 In the event of full prepayment being required by the centre, full prepayment of all charges, including VAT must be made, or credit facilities agreed, at least 28 days prior.

2.8 All sums payable under this agreement are due for payment on presentation of the invoice. In the event of any query relating to the invoice, the client must notify the centre within 14 days of the invoice date and the clients’ obligation to pay all outstanding balances immediately will not be affected.

2.9 The centre reserves the right to charge interest at a rate of 8% points above the Bank of Scotland Plc base rate for each 28 day period, or part thereof on any outstanding balances.

CANCELLATIONS & EVENT INSURANCE

3.1 In the event of cancellation the following payments are payable, applicable to both residential and non- residential events. In the instance of residential events the standard terms of cancellation for bedroom accommodations are superseded by the information as shown below:

Cancellation received 3 - 6 months before the start date of the event 50% of estimated total cost Cancellation received 28 days - 3 months before the start of the event 75% of estimated total cost Cancellation received less than 28 days before the start date of the event 100% of estimated total cost

Cancellation of original booked numbers with regards to catering require a 72 hrs notice, any changes made after 72 hrs will be charged based on the minimum number originally agreed.

3.2 Cancellation of original booked numbers with regards to activities require 14 working days’ notice, any changes made after 14 working days will be charged based on the minimum number originally agreed.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 12

3.3 The Client is advised to purchase event insurance as the Booking Deposit is non-refundable and in the event of cancellation by the Client relevant charges will apply (see Clause 3.2 above).

ARRIVAL & DEPARTURE TIMES

4.1 Occupying the centre the day before a function implies that the bedrooms will be available for the function guests from 14:00, if they have been booked for the prior night. This can depend on the booking and confirmation of this will be supplied on the booking form.

4.2 Occupying the centre on the day of the function implies that the bedrooms will be available for the function guests from 14:00. Function rooms will be available for use from 08:00.

4.3 All guests are expected to vacate their bedrooms and function rooms by 10:00 on the day of departure. The client agrees to leave all function rooms, restaurant and kitchen in a clean and tidy state. All movable items, including glassware, crockery and cutlery, must be left where originally found. The centre reserves the right to charge the client an additional fee should the client not leave all relevant areas in a suitably clean and sanitary state.

DAMAGE, BREAKAGES & THEFT

5 Any damage caused to the Property during the Hire Period (including all fixtures and fittings, furnishings and equipment) will be the responsibility of the Client if caused by the Client, his agents or guests. The Centre reserves the right to charge the Client for any and all breakages and stock loss, including glassware, crockery, cutlery, kitchen utensils and any damage to the Centre's buildings or its surroundings, we do have. The replacement cost will be equivalent to the current purchase value of relevant items.

5.1 The Centre shall be entitled to charge the Client if the £250.00 deposit does not cover for any loss or damage which occurs during the Hire Period (including but not limited to the following items):

- Any additional cleaning of the Property that is necessary as a result of the Client’s use of the Property - Any repair of the Property that is necessary as a result of the Client’s use of the Property (including but not limited to damage to the building (e.g. broken windows) fixtures and fittings and equipment (e.g. fire extinguishers let off, damage to the Centre’s CD music system) and/or furnishings (e.g. broken tables or chairs); and - Any damage caused by the Client, its agents or guests by unauthorised positioning of nails, pins etc to secure decorations and or equipment.

The Centre shall notify the Client in writing within 14 days of the amount of the Additional Charges and the Client will reimburse the Centre within 14 days of receipt of the written notification.

LIABILITY

6.1 Save as contained in statute the centre will not be liable or responsible for any loss, damage or inconvenience of any type of kind.

6.2 The centre will not be liable for any loss of or damage to, the property of any guest or other person in the centre except as defined in the Hotel Proprietors Act 1956 or as otherwise provided by statute.

6.3 The organiser will indemnify the centre against any loss or damage to, the property of any guest, or by any other person attending the function, to any part of the centre or its fixtures or equipment, or to any property belonging to third parties.

SETTLEMENTS & INTEREST

7.1 If a final account is rendered after the event, any balance is due for payment within 14 days of the invoice date.

7.2 The centre reserves the right to charge interest on overdue accounts at a compound rate of 2% per calendar month or part thereof.

LAW

8.1 These conditions and the contract of which they form a part shall be governed by English Law and the parties to the contract hereby submit to the exclusive jurisdiction of the Courts of England.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 13

FORCE MAJEURE

9.1 The centre shall not be liable for any breach of its obligations under this agreement resulting from causes beyond its reasonable control including but not limited to fires, strikes, riots, embargos inability to obtain supplies, or regulations of a civil or military authority.

WHOLE AGREEMENT

10.1 This agreement contains the entire understanding of the parties and supersedes all prior written or verbal agreements or representations. No variation will be binding unless in writing and signed by an authorised representative of the centre.

ENGAGEMENT OF EXTERNAL CONTRACTORS

11.1 Should the organiser wish to employ the services of any external contractor, they will confirm such an arrangement with the centre and the centre reserves the right, in its absolute discretion to refuse such a request. If the request is accepted the organiser hereby undertakes to indemnify the centre against claims made against it resulting from any act or default of such external contractor. All external contractors shall be in the possession of up-to-date public liability insurance and responsible for applying all the requirements laid out by the health and safety executive, including cleaning and sanitising all areas used in the kitchens, restaurant and function rooms. The Centre reserves the right to charge the client an additional fee should the client and external contractor not leave all relevant areas in a suitably clean and sanitary state. It is the organiser’s responsibility to ensure that all external contractors abide by these arrangements.

DECORATIONS & MUSIC

12.1 The guest shall not affix any materials to walls or ceilings of the centre by the use of nails, screws, pins or any adhesive tape or any substance of any kind without prior permission from the centre.

12.2 The Centre has an approved licence to play both live and recorded music within the Oak room only. The licence allows music to be played until 12:00pm. To help maintain a satisfactory level of maximum sound/noise levels, we have an instrument called a noise limiter and all PA, amplifiers and music systems will plug in to this device which enable the sound level to be capped at approximately 90 dB on the dance floor (this is the same level of sound that is accepted at a regular night club).

CONDUCT

13.1 The client shall be responsible for the orderly conduct of the events and shall ensure that nothing will be done which constitutes a breach of law or in any way causes a nuisance or infringes on any licensing laws or illegal gaming or betting laws.

13.2 Guests are also reminded that Folly Farm Centre is situated within a nature reserve and all guests are expected to conduct themselves in a respectful manner when on site. Utmost care should be taken not to harm any living creature or damage any vegetation on the nature reserve.

Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 14