Annual General Meeting — July 22Th, 2020 INDEX
Total Page:16
File Type:pdf, Size:1020Kb
Annual General Meeting — July 22th, 2020 INDEX Comments from the CEO................................................................................................................................................ 04 Invitation............................................................................................................................................................................. 09 Call Notice........................................................................................................................................................................... 10 Information to Vote by Distance Voting Form.......................................................................................................... 14 Instructions for attending the Meeting………............................................................................................................. 18 To be discussed at General Meeting I. Assessing the Management’s accounts, examining, discussing and voting on the Management’s Report and the Company’s Financial Statements, with the report from the 23 independent auditors and the Fiscal Council Report, for the fiscal year ended on December 31, 2019…. II. Proposal for the Capital Budget for the fiscal year of 2020.................................................................... 24 III. Proposal for the Allocation of the Loss/Profit for the fiscal year of 2019........................................... 25 Annex I – Net income allocation - CVM instruction no. 481, (appendix 9-1-ii)………………............................... 27 IV. Proposal to establish 11 members for the Board of Directors................................................................ 32 V. Election of 11 members of Board of Directors............................................................................................ 33 Annex I – Information concerning the members indicated by controlling shareholder to the Board of 34 Directors …………............................................................................................................................................................... Annex II – Information concerning the members indicated by non-controlling shareholders to the 42 Board of Directors............................................................................................................................................................ Annex III – Information concerning the members indicated by non-controlling shareholders to the 46 Board of Directors.................... ....................................................................................................................................... Verification of Legal Requirements and Prohibitions and Statutory required for the Appointment of 49 Board of Directors............................................................................................................................................................ Annex I - Form - Administrator Registration - Director or Board of Directors................................................. 51 Annex II - Form - Registration of Additional Integrity Requirements for Fiscal Directors, Board of Directors, External Members of the Statutory Advisory Committees of the Board of Directors, 57 Executive Officers and Holders of the General Structure of Petrobras ............................................................. Annex III - Registry of independence of Board of Directors and Fiscal Council members.............................. 60 Annex IV - Form - Statement of Eligibility and Unblemished Reputation for Directors and Executive 61 Officers …………………........................................................................................................................................................ Annex V - Form - Information about shareholdings……………………….................................................................. 63 Annex VI – CVM Statement and Law 13303/2016 .................................................................................................... 65 Annex VII – Declaration on Politically Exposed Person.......................................................................………………. 66 Annex VIII – Declaration of independence.................................................................................................................. 68 Annex IX – Items 12.5 to 12.10 of the “Formulário de Referência”...................................................................... 70 Annex X - Additional Requirements - Independent Board Member……………………………………………………... 73 VI. Election of the Chairman of the Board of Directors................................................................................... 74 VII. Proposal to establish five (5) members for the Fiscal Council................................................................ 75 VIII. Election of 5 Members to the Fiscal Council and their respective alternates...................................... 76 Annex I – Information concerning the members nominated to the Fiscal Council indicated by controlling shareholder…………………………………………………………………………………………………………………….. 77 Annex II – Information concerning the members nominated to the Fiscal Council indicated by non- controlling shareholder…………………………………………………………………………………………………………………….. 83 Verification of Legal Requirements and Prohibitions and Statutory required for the Appointment of Fiscal Council Member..................................................................................................................................................... 88 Annex I – Form - Register of Fiscal Counselor of the Ministry of Economy....................................................... 90 Annex II – Form - Registration of Additional Integrity Requirements for Fiscal Directors, Board of Directors, External Members of the Statutory Advisory Committees of the Board of Directors, 95 Executive Officers and Holders of the General Structure of Petrobras.............................................................. Annex III – Registry of independence of Board of Directors and Fiscal Council members............................. 99 Annex IV – CVM Statement and Law 13303/2016 .................................................................................................... 100 Annex V – Declaration of independence..................................................................................................................... 101 Annex VI – Declaration on Politically Exposed Person............................................................................................. 103 Annex VII - Items 12.5 to 12.10 of the “Formulário de Referência”...................................................................... 105 IX. Establishing the compensation for the members of the Management, Fiscal Council, and Advisory Committees of the Board of Directors…………………………………………………………................................................ 108 Annex I - Information on Item 13 of the “Formulário de Referência”, complying with Art. 12 of the Brazilian Securities and Exchange Commission (“CVM”) Instruction Nº 481/09............................................... 110 Annex II - Management comments about Petrobras financial position.............................................................. 155 MESSAGE FROM THE CEO First, we would like to express our solidarity with the victims of the global pandemic, at the same time as we are deeply grateful to the health professionals who have been standing out as true heroes in the war against the COVID-19 disease. The outbreak of the covid-19 pandemic and the measures necessary to contain the virus transformed 2020 into an unusual year. In line with our commitment to people, the environment and safety, we are engaged in the struggle to mitigate the effects of this pandemic, the largest in the last 100 years. We act quickly and adopt a series of measures to preserve the health of our employees in the operational and administrative areas. The initiatives are in line with the recommendations of the World Health Organization and the Ministry of Health and aim to contribute to efforts to mitigate the risks of the disease. In a timely manner, measures were adopted such as home office, reduction of shifts in operations to reduce the number of professionals circulating, strict cleaning of the facilities, distribution of personal protective equipment (PPE), testing of suspected cases, measurement of body temperature and rapid testing pre-shipment to oil platforms, medical monitoring and access to telemedicine services. Additionally, we are monitoring the security measures adopted by the companies responsible for chartered units and by the companies providing services. We launched a broad support front for developing solutions to fight coronavirus, in a coordinated movement with our business partners, universities, science and technology institutes and social organizations, using our technological infrastructure, resources and response capacity. In addition to donating fuel, coronavirus diagnostic tests and hygiene products, we have the solidarity of our employees and the support of our network of socio-environmental projects to raise funds and benefit the communities surrounding our operations. These actions reinforce our commitment to the health and safety of our employees, suppliers and society in general. The pandemic forced oil companies to protect their cash in the face of a contraction in demand associated with the collapse in oil prices. Therefore, while we are concerned about the health of