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Town of Reading Massachusetts Annual Report

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Town of Reading Massachusetts Annual Report Town of Reading Massachusetts ANNUAL REPORT 1999 I I I I I I I ! 1 RMHS LIBRARY MEDIA CENTER READING, MASS. TABLE OF CONTENTS TOWN MANAGER’S LETTER 1 ACCOUNTING AND FINANCE DEPARTMENT 2 Accounting 2 Assessment 2 Collection of Taxes 2 Technology 3 Personnel 3 Treasurer 3 Trust Funds 4 Report of the Town Collector 7 FY '99 Abatements 1 Financial Reports 12 DEPARTMENT OF COMMUNITY DEVELOPMENT 55 Conservation Division 55 Inspections Division 56 Zoning Board of Appeals 56 Sign Review Board 57 Historical Commission 57 Planning Division 58 Community Planning and Development Commission 58 Downtown Steering Committee 59 Land Bank Committee 59 Metropolitan Area Planning Council (MAPC) 59 GENERAL SERVICES DEPARTMENT 63 Board of Selectmen 63 Town Clerk 66 Town Counsel 67 HOUSING AUTHORITY 69 HUMAN SERVICES DEPARTMENT 71 Elder and Human Services Division 71 Health Division 75 Recreation Division 78 Veteran's Services 78 TABLE OF CONTENTS (Continued) LEGISLATIVE BODY 79 Town Meeting Reports 79 Voting Results 187 Organization Chart 198 LIBRARY 199 PUBLIC SAFETY 201 Fire Department 201 Emergency Management 202 Police Department 205 Animal Control 208 DEPARTMENT OF PUBLIC WORKS 209 Director's Comments 209 Administration Division 209 Cemetery Division 209 Custodian of Veteran's Graves 210 Engineering Division 210 Highway Division 211 Vehicle Maintenance 212 Snow and Ice 212 Forestry - Tree Warden's Report 212 Parks Division 213 Water Division 213 Sewer Division 213 Water Treatment Plant 214 SCHOOL DEPARTMENT 216 Superintendent's Annual Report 216 Northeast Metropolitan Regional Vocational School 243 BOARDS, COMMITTEES AND COMMISSIONS 253 Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9070 TOWN MANAGER Email: townmanagerfa).ci.rcading.ma.us (781) 942-9043 Dear Reading Residents: Once again, I’m pleased to present to you the Annual Report for the Town of Reading for the calendar year 1999. This has been a very special year - the end of the century, the end of a millennium and new beginnings for us all. This report continues to be part of the ongoing effort of the Town in keeping the citizens informed on what is happening in their community. As Town Manager, I’m privileged to be a custodian of this community during my tenure, and our staff is pleased to serve you all. It is your community and we continue to do the best that we can for you. The busy pace of life in general is compounded in your local government. Everything is moving at a faster and faster pace, and it seems that everyone is more impatient to accomplish the things that we are all trying to accomplish. As always, we’ll strive to continue to provide the very best services that resources allow us to provide for Reading. We know that the residents of this community demand a lot, and we work hard to produce what they demand of us. On behalf of our very dedicated employees, and volunteers who work on Boards, Committees and Commissions of the Town, please accept our best wishes for a happy, healthy and prosperous 2000. Peter I. Hechenbleikner Town Manager 1 . L FINANCE AND ACCOUNTING DEPARTMENT Accounting: The Accounting Department is responsible for ensuring that all financial transactions of the Town are in compliance with legal requirements, and are properly recorded on a timely basis. Additionally, the Accounting Department maintains all financial records of the Town in order to develop all of the financial reports and schedules that are required to provide meaningful and accurate information for decision making. Assessment: Assessment of property is the first step in the process of tax revenue collection for the Town of Reading. The Assessment Division's function is to provide for the fair and equitable assessment of all taxable real and personal property. The Assessors trend the values each year so that the official revaluations done every three years won't have such dramatic changes. The Assessors must annually determine the tax levy and obtain State approval of the tax rate so that the bills can be issued in a timely manner. The tax rate for Fiscal 2000 was set at $14.79 per thousand, a decrease of $1.10 per thousand over the Fiscal 1999 rate of $15.89 per thousand. The total assessed value of all of the 8000+ properties in the Town of Reading for Fiscal 2000 is $2,002,448,850. The tax rate went down because the total valuations rose so much. The average house in Reading is now valued at $250,000. The breakdown of property by types and percentages is as follows: Residential $1,833,692,700 91.5725 % Commercial 132,349,500 6.6094 % Industrial 20,273,800 1.0124% Personal 16,132,850 .8057 % Since the Town's residential property is over 90% of the value, the Board of Assessors again recommended and the Board of Selectmen concurred that it is wise to keep the tax rate the same for all classes of property. Shifting of the tax burden to commercial properties would be a large burden to the businesses with little tax relief for individual property owners. At the classification hearing, the Board of Selectmen also decided not to shift the tax burden within the residential class to non residential owners or to adopt a small commercial property exemption. Collection of Taxes: The Town Collection Office continued to reduce the total of delinquent, liened and deferred real estate taxes. The total outstanding property taxes in the three categories was $773,000 at the end of Fiscal Year 1999, 21 % of which were deferred taxes and will be collected upon the sale of the property. 2 . Finance and Accounting Department Lien Certificate activity decreased in Fiscal 1999 as interest rates rose resulting in fewer refinancings. A total of 1400 certificates were processed which netted $35,000 to the general fund. Excise tax collections of $2,336,254 brought considerable revenue to the Town. The non renewal of licenses and registrations at the State Registry of Motor Vehicles Registry when excise taxes are delinquent is a very effective tool in excise collections. Technology: The Technology Division serves all Town departments including those at Town Hall, School, Library, Fire and Police. The Town completed a fiber optic cable linkage of the Town Hall, Library, Police and Fire Stations and High School in a Wide Area Network (WAN). The Town’s Web Page has been updated, with current information such as the values of Town properties. The address for those who would like to access it is: http://www.ci.reading.ma.us Personnel: The Finance Department administers personnel for the Town under the direction of the Town Manager, and for the School Department under the direction of the Superintendent of Schools. Retiree and Light Department personnel issues are also handled. Employee benefits administered through the Division consist of health insurance, deferred compensation, cafeteria benefits, disability insurance, sick leave bank, workers' compensation, employee assistance program and personal leave. Workers' Compensation and Health Insurance are handled through a premium based program at MIIA, the Massachusetts Interlocal Insurance Association. Blue Cross/Blue Shield products offered to Town employees and retirees experienced a 4.3 % increase in rates on March 1, 1999 and will increase by 5.0 % on March 1, 2000. Treasurer: Interest earnings rates for money market accounts ranged from 3.8 % to 5.42 % for the 1999 fiscal year. Long term investment rates earned from 5.00 % to 5.88%. Total interest earnings on the general fund were $1,099,515. Only $2,496,527 of the Town’s $23,507,209 general fund cash at year’s end was in uncollateralized investments. The Town Treasurer borrowed permanently a total of $5,500,000 in November, 1999. The general obligation bonds sold with an interest rate of 4.61072 %. Moody's and Standard and Poor's continued to rate the Town's bonds AA. The AA's reflect the strong financial management in the Town and the Light Department, the Town's strong property values and its favorable location. The bond sale was for the Reading Municipal Light Department substation to be built in North Reading. 3 . Finance and Accounting Department Bond Anticipation Notes for Coolidge Middle School, the Town Police Station, school computers, parks and playgrounds and Wood End Cemetery in the amount of $13,610,000 were sold at a rate of 3.50%. Trust Funds: The Town's Trust Fund Commissioners continued to administer the Reading Response Program, which provides skilled health care services, respite care, medical transportation, and Lifeline emergency call systems to Reading citizens who meet specific health and income guidelines. A total of $151,275 was dispersed from the Hospital Trust Funds in FY 1999 to aid Reading's citizens. Disbursements from the Library Trust Funds amounted to $15,558 in FY 1999 for items voted by the Library Trustees for Library purposes. Scholarships and awards to students from the income of Scholarship Trusts were in the amount of $5,075. New cemetery bequests were $63,667 in FY 1999 with $131,261 transferred to the Town for cemetery upkeep, and $171,432 earned in investment income for the cemetery funds. The Trust Fund Commissioners, by law, may invest trust funds in stocks and bonds as well as money market funds. Through the Commissioners' expertise and good judgment, the total portfolio earned $478,369, or an average of approximately 7.75% on a cash basis. 4 . 1 — — — — —" Finance and Accounting Department 0) ^-00lDrr^O)(DO)^(O to CD h- co r- h- cm 00 r^- T— T— oo^r-coooTrcoco^(N co cm h- CO CD T lD CD CO ra ^ in N O CO ^ fO O) Tf (N CO ID -r- CD o r-
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