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DOD Needs to Reassess Personnel Requirements for the Office of Secretary of Defense, Joint Staff, and Military Service Secretariats

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DOD Needs to Reassess Personnel Requirements for the Office of Secretary of Defense, Joint Staff, and Military Service Secretariats United States Government Accountability Office Report to the Committee on Armed Services, House of Representatives January 2015 DEFENSE HEADQUARTERS DOD Needs to Reassess Personnel Requirements for the Office of Secretary of Defense, Joint Staff, and Military Service Secretariats GAO-15-10 January 2015 DEFENSE HEADQUARTERS DOD Needs to Reassess Personnel Requirements for the Office of Secretary of Defense, Joint Staff, and Military Service Secretariats Highlights of GAO-15-10, a report to the Committee on Armed Services, House of Representatives Why GAO Did This Study What GAO Found Facing budget pressures, DOD is Over the past decade, authorized military and civilian positions have increased seeking to reduce headquarters within the Department of Defense (DOD) headquarters organizations GAO activities of OSD, the Joint Staff, and reviewed—the Office of the Secretary of Defense (OSD), the Joint Staff, and the the military services’ secretariats and Army, Navy, Marine Corps, and Air Force secretariats and staffs—but the size of staffs, which primarily perform policy these organizations has recently leveled off or begun to decline, and DOD’s and management functions. GAO was plans for future reductions are not finalized. The increases varied by mandated to review personnel organization, and DOD officials told GAO that the increases were due to resources devoted to these increased mission responsibilities, conversion of functions performed by headquarters organizations from fiscal contracted services to civilian positions, and institutional reorganizations. For years 2001 through 2013. This report example, authorized military and civilian positions for the Army Secretariat and (1) identifies past trends in personnel resources for these organizations and Army Staff increased by 60 percent, from 2,272 in fiscal year 2001 to 3,639 in any plans for reductions; and (2) fiscal year 2013, but levels have declined since their peak of 3,712 authorized evaluates the extent to which DOD positions in fiscal year 2011. In addition to civilian and military personnel, DOD determines and reassesses personnel also relies on personnel performing contracted services. Since DOD is still in the requirements for the organizations. process of compiling complete data on personnel performing contracted services, GAO analyzed data on authorized trends in these data could not be identified. In 2013, the Secretary of Defense set military and civilian positions and a target to reduce DOD components’ headquarters budgets by 20 percent contracted services from fiscal years through fiscal year 2019, including costs for contracted services, while striving for 2001 through 2013. GAO reviewed a similar reduction to military and civilian personnel. However, DOD has not DOD’s headquarters reductions plans finalized plans to achieve these reductions. DOD was required to report to and processes for determining and Congress by June 2014 on efforts to streamline management headquarters, but reassessing personnel requirements. needed an extension until late summer 2014 for the report due to staff turnover. As of December 2014, DOD’s plan had not been issued. What GAO Recommends GAO found that DOD headquarters organizations it reviewed do not determine GAO recommends that DOD (1) their personnel requirements as part of a systematic requirements-determination conduct a systematic determination of process, nor do they have procedures in place to ensure that they periodically personnel requirements at these headquarters organizations; (2) submit reassess these requirements as outlined in DOD and other guidance. Current the requirements to Congress with personnel levels for these headquarters organizations are traceable to statutory adjustments and recommended limits enacted in the 1980s and 1990s to force efficiencies and reduce modifications to the statutory limits; duplication. However, these limits have been waived since fiscal year 2002. If the and (3) periodically reassess personnel limits were in force in fiscal year 2013, the Army and Navy would exceed them by requirements within OSD and the 17 percent and 74 percent, respectively. Moreover, the limits have little practical military services’ secretariats and utility because of statutory exceptions for certain categories of personnel and staffs. Congress should consider using because the limits exclude personnel in supporting organizations that perform DOD’s review of headquarters headquarters-related functions. For example, the organizations that support the personnel requirements to reexamine Army Secretariat and Army Staff are almost three times as large as the existing statutory limits. DOD partially Secretariat and Staff, but personnel who perform headquarters-related functions concurred, stating it will use its existing in these organizations are excluded from the limits. All but one of the processes, but will investigate other organizations GAO reviewed have recognized problems in their existing methods to improve the determination requirements-determination processes. The OSD, the Navy, and the Marine and reporting of requirements. GAO Corps are taking steps to modify their processes, but their efforts are not yet believes the recommendations are still complete. Without a systematic determination of personnel requirements and valid, as discussed in the report. periodic reassessment of them, DOD will not be well positioned to proactively identify efficiencies and limit personnel growth within these headquarters View GAO-15-10. For more information, organizations. Moreover, until DOD determines personnel requirements, contact John Pendleton at (202) 512-3489 or [email protected]. Congress will not have critical information needed to reexamine statutory limits enacted decades ago. United States Government Accountability Office Contents Letter 1 Background 6 Authorized Positions at DOD Headquarters Organizations We Reviewed Have Generally Increased since Fiscal Year 2001, and Plans for Future Reductions are Not Finalized 8 DOD Headquarters Organizations in Our Review Do Not Systematically Determine or Periodically Reassess Their Personnel Requirements 19 Conclusions 31 Recommendations for Executive Action 32 Matter for Congressional Consideration 33 Agency Comments and Our Evaluation 33 Appendix I Prior GAO Work on DOD Headquarters 40 Appendix II Objectives, Scope, and Methodology 44 Appendix III Resources of the Office of the Secretary of Defense (OSD). 51 Appendix IV Resources of the Joint Staff 55 Appendix V Resources of the Headquarters, Department of the Army 58 Appendix VI Resources of the Offices of the Secretary of the Navy and Chief of Naval Operations 64 Appendix VII Resources of the Headquarters, U.S. Marine Corps 70 Page i GAO-15-10 Defense Headquarters Appendix VIII Resources of the Headquarters, Department of the Air Force 73 Appendix IX Comments from the Department of Defense 78 Appendix X GAO Contact and Acknowledgments 83 Tables Table 1: Statutory Limits of Headquarters Organizations Personnel, and Percentage by Which Statutory Limits Would Be Exceeded in Fiscal Year 2013 in the Absence of a Waiver 21 Table 2: Fiscal Year 2013 Authorized Military and Civilian Positions and Estimated Contractor Full-Time Equivalents within the Office of the Secretary of Defense 51 Table 3: Fiscal Year 2013 Authorized Military and Civilian Positions within the Joint Staff 55 Table 4: Fiscal Year 2013 Authorized Military and Civilian Positions and Estimated Contractor Full-Time Equivalents within the Office of the Secretary of the Army and the Office of the Chief of Staff of the Army 58 Table 5: Fiscal Year 2013 Authorized Military and Civilian Positions by Selected Organization within the Offices of the Secretary of the Navy and Chief of Naval Operations 64 Table 6: Fiscal Year 2013 Authorized Military and Civilian Positions within Headquarters, U.S. Marine Corps 70 Table 7: Fiscal Year 2013 Authorized Military and Civilian Positions in the Offices of the Secretary of the Air Force and the Air Force Chief of Staff 73 Figures Figure 1: Number of Authorized Military and Civilian Positions for the Office of the Secretary of Defense (OSD) and the Joint Staff for Fiscal Years 2001 through 2013 10 Page ii GAO-15-10 Defense Headquarters Figure 2: Percentage of Authorized Military and Civilian Positions and Estimated Contractor Full-Time Equivalents in the Office of the Secretary of Defense (OSD), Fiscal Year 2013 12 Figure 3: Number of Authorized Military and Civilian Positions for the Secretariats and Staffs of the Military Services for Fiscal Years 2001 through 2013 15 Figure 4: Number of Authorized Positions for the Army Secretariat and Army Staff versus the Army Field Operating Agencies 23 Figure 5: Authorized Military and Civilian Positions in the Office of the Secretary of Defense (OSD), Fiscal Years 2001 through 2013 53 Figure 6: Office of the Secretary of Defense (OSD) Headquarters Support Costs for Fiscal Years 2008 through 2013 54 Figure 7: Authorized Military and Civilian Positions in the Joint Staff, Fiscal Years 2005 through 2013 56 Figure 8: Joint Staff Headquarters Support Costs for Fiscal Years 2003 through 2013 57 Figure 9: Percentage of Authorized Military and Civilian Personnel and Estimated Contractor Full-Time Equivalents in the Army Secretariat and Staff, Fiscal Year 2013 60 Figure 10: Authorized Military and Civilian Positions in the Office of the Secretary of the Army, Fiscal Years 2001 through 2013 61 Figure 11: Authorized Military and Civilian Positions in the Office of the Chief of Staff
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