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The First Instructional Council Meeting Was Held August 27, 2018 at 3:30 ​ PM in the Central Office Board Room

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The First Instructional Council Meeting Was Held August 27, 2018 at 3:30 ​ PM in the Central Office Board Room “The Portales Municipal School District’s Instructional Council will provide leadership support to each Vertical Team Leader in the areas of curriculum & instruction. Leaders will also serve as a liaison, who communicates information between all stakeholders.” Instructional Council Minutes 1st Meeting August 27, 2018 100% 1. Welcome: The first Instructional Council Meeting was held August 27, 2018 at 3:30 ​ PM in the Central Office Board Room. ● Mr. Montaño and Mr. Cain welcomed everyone back to the 2018 - 2019 1st Instructional Council Meeting. ● We appreciate your… Leadership, Expertise, Time, Hard Work, Willingness to go the extra mile and Dedication to the Students and Families that you Serve. ● Mr. Montaño introduced the two new Vertical Team Leaders. Sandie Shillings will be the new Social Studies Vertical Team Leader and Bridget Segovia will be the new Elementary Language Arts Vertical Team Leader. 2. Information from Mr. Cain: ​ ● School Grades : They are trying to figure out how they are determining School Grades. BECC in one section if everything is shaded blue you are above expectations. BECC had everything shaded in blue but still got a negative score. They are trying to figure how this was determined. ● Mr. Cain said he heard the Secretary of Education say if you want to be C School and be average be a C School and be average. ● Mr. Cain said there's nothing wrong with being a C School. C School is average. We still would like to be a B or A School, but there’s nothing wrong with being a C School. C School is fine. We are teaching our students what they need to know. ● On teacher evaluations being an Effective teacher is good enough.. Your teaching kids what they need to know. We all want to be better but effective is fine. Mr. Cain is happy with being effective. ● We are doing what is expected of us here in Portales. Our kids are being successful. ● Teachers evaluations will be out by Mid September. ● Talked about PJHS. They had 40% growth in math 10 or 12 % growth in Language Arts. They have doubled what they were 3 years ago, but they went down a grade. Don’t know how that happened. No rhyme or reason. ● Might be a correlation between school grades and teacher elevations. ● James school maintained an A. Two years in a row. ● Hopefully the changes in the future will be a good thing. We will have a new governor in January, 2019. ● Both candidates are saying about the same thing. “The Portales Municipal School District’s Instructional Council will provide leadership support to each Vertical Team Leader in the areas of curriculum & instruction. Leaders will also serve as a liaison, who communicates information between all stakeholders.” ● We will always have some kind of test. ● Mr. Cain has been looking at ACT Scores and PARCC Scores. Why are one score is higher than the other test. Not seeing a correlation between these two test. ● One candidate wants to go into the Permanent funds and the other candidate doesn't. ● They do have the funds to support Instructional Materials. ● Should have more capital outlay funds with upcoming legislature. 3. TEAMS (100 % Attendance) ● Bilingual/Dual Language: Cynthia Flores-Gonzales ● Career & Technical Education (CTE): Tamara Price ● Counselor: Tammy Hunton ● Fine Arts: Susie Pierce-Perez ● Elementary Language Arts: Bridget Segovia ● Secondary Language Arts: Veronica Ontiveros ● Library: Heather Christensen ● Elementary Math: Maria Villanueva ● Secondary Math: Matt Christensen ● Mentor: Anna Brock ● PE/Health: Christine Blaeser ● Social Studies: Sandie Shillings ● Science: Jack Willis ● SPED: Louella Gallegos 4. Instructional Council Mission: ​ ​ “ The Portales Municipal School District’s Instructional Council will provide ​ Leadership support to each Vertical Team Leader in the areas of curriculum & Instruction. Leaders will serve as liaisons, who communicates information Between all stakeholders.” ● Our job and your jobs is to make sure you have the tools and information you need so our Vertical Teams are Vertically aligned. 5. Focus of Instructional Council for 2018 - 2019 ● Keep Vertical Team Leaders informed of what is going on Instructionally throughout the District. Mr. Cain will share important information that he receives from around the state.(Budget, School Grades , etc.) “The Portales Municipal School District’s Instructional Council will provide leadership support to each Vertical Team Leader in the areas of curriculum & instruction. Leaders will also serve as a liaison, who communicates information between all stakeholders.” ● Provide Vertical Team Leaders the support needed for Vertical Team Meetings. ● Instructional Council meetings need to be meaningful and productive. (You will receive emails containing information from time to time) We will start sending the Agenda ahead of time so you will have have something to write notes on. ● Possible Topics of Discussion for Instructional Council Meetings: ● Literacy Framework: Birth - 12th Grade ( We received a grant for this) ● District NMDASH - Will start taking place sometime in October. We have school site NMDASH already in place. ● Using data to inform instruction - Learn how to utilize the data in our instruction. Will have training so you can share with your Vertical Team ● Meeting the academic needs of English Language Learners ● Curriculum Mapping ● How to involve parents in their child’s education ● Presenters: Depending on the Topic ● Please send email to Mr. Montaño if there is any training or Professional Development your team would like receive. 6. Expectations for Vertical Team Meetings ● Meetings are mandatory - Start at 3:30 pm - 4:30 pm ● Total of seven meetings (No meeting January and May) ● Attendance will be taken at each meeting; staff member needs to email Vertical Team Leader, Principal and Stacy Gossett if they are absent. ● Administration has asked staff to schedule all appointments around Vertical Team Meeting if at all possible. We understands that sometimes emergency take place. ● All team members need to be actively involved and provide feedback. 7. Vertical Team Leader Responsibilities ● Provide leadership: share knowledge and expertise (new staff/mentor) ● Lead Each Meeting; Provide guidance ● Please share any questions, concerns with your minutes. ● Provide Structure; Keep the group focused, organized and on task. ● Work Cooperatively with colleagues and administration. ● Eliminate Excuses and Negativity. Stay positive. ● Assist in carrying out district initiative. ● Collaboratively set focus calendar for 2018 - 2019. Stacy will send the Focus Calendar out to each Vertical Team Leader. Please return with your August 5, 2018 Vertical Team Meetings Minutes. You can make changes throughout the school year whenever you need too. “The Portales Municipal School District’s Instructional Council will provide leadership support to each Vertical Team Leader in the areas of curriculum & instruction. Leaders will also serve as a liaison, who communicates information between all stakeholders.” 8. Vertical Team Purpose & Goals ● Provide continuous improvement towards meeting the academic need of students. ● Increase Academic Achievement. ● Improve Programs ● Raise Expectations to Ensure Student Success ● Administration is here to help you in any way you need. 9. Possible Topics of Discussion ● Integrate literacy into all content areas. How do we do this? What can we use from our Professional Development on August 8th and 9th? ● What is the data from our Formative/Summative assessments telling? Do we have access to the data? Anytime you need certain data and are unsure where to find it let your principal, Mr. Montaño or Mr. Cain know and they will help you get the access you are needing. ● How do we increase academic achievement? Brainstorming. ● Do we need to revamp our Common Assessments? If so, why? ● How do I sue the results from the WIDA Assessment to increase English Language Proficiency? Do we need training? ● Think of all of our student populations SPED, ELL all students ● Are Curriculum Maps up to date? Stacy gave all Vertical Team Leader the latest Information she has received from each Vertical Team. ● Are the resources we have aligned to Common Core? Do we need to supplement the core? ● What PD do we need base on data? ● Adoption Process - Aligning Standards (Science is being adopted this year) ● How do we promote reading at all grade levels? ● Is Parental Involvement an issue at our grade level? How can we get parents involved? ● How can we support the core in PE and Fine Arts? 10. Outcomes: ● Meaningful Discussion - Productive Meetings ● Decision Making Discussions - that lead towards increasing academic achievement. ● We want everyone learning something at the Vertical Team Meetings. ● You may decide at the meeting that you need certain Professional Development. “The Portales Municipal School District’s Instructional Council will provide leadership support to each Vertical Team Leader in the areas of curriculum & instruction. Leaders will also serve as a liaison, who communicates information between all stakeholders.” ● You may decide that curriculum maps are not aligned and need work. Please send Stacy any updated curriculum maps please add a date at the bottom so we can have the most updated version. ● You may decide that the resources you have may not be aligned with Common Core. ● Discussions may lead to meetings outside of the Vertical Team calendar. 10. Portales Municipal School District Instructional Events ● Eureka Math Summer Institute took place in Denver, CO. We had teachers attending representing each grade level K - 8th. Each school has a specialist that will be the go to person for Eureka. ● Administrators have access to data. Please let Mr. Montaño know if there is any data that your teams is needing. ● NWEA MAP Implementation starts Tuesday, August 28, 2018. Valencia has already been tested. 4th Graders Valencia school was used to work out all of the kinks. ● ENLACE Tutor started last week. If you know of any tutors for Math, ELA or Science please let us know. We have grants for this. ● Professional Development for September 19, 2018 will be a continuation of the Professional Development at the first of school.
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