FY11 Budget Book

Fiscal Year 2011 Budget Adopted by City Council August 24, 2010 Prepared by Office of Management and Budget iii Table of Contents Budget Summary BUDGET DETAIL 1 Mayor and City Council General Government 2 Representative District Map 151 City Attorney’s Office 3 Letter of Transmittal 155 City Manager 15 Strategic Budget Plan Summary 159 Mayor and Council 22 Budget Staff 24 Contact Numbers Health and Safety 25 Acknowledgements 161 Engineering & Construction Management 169 Environmental Services Introduction 175 Fire 27 Document Guide 187 Police 29 Vision & Mission Statement 195 Public Health 30 City Organizational Chart 31 Roster of Department Directors Finance and Management Support 32 Boards and Committees Services 33 Service Statistics 209 Financial Services Community Profile 217 General Services 225 Human Resources 35 Living in El Paso 231 Information Technology 43 Location and History 235 Municipal Clerk 45 Economic Initiatives 239 Non-Departmental 51 Economy 243 Tax Office 56 Demographics/Population 60 Major Employers Community Services 66 Taxes 247 Community and Human Development Fiscal Overview 259 Convention & Performing Arts Center 263 Library 69 Budget Preparation Process, Policies and 269 Museums & Cultural Affairs Schedules 277 Parks and Recreation 82 Financial Policies 283 Planning & Economic Development 88 Five-Year Adopted General Fund Comparison 289 Zoo 89 Adopted Position Summaries 92 Tax Information Mobility Services 96 Debt Administration 295 Aviation Financial Summaries 303 Department of Transportation 311 International Bridges 99 Consolidated Summaries 315 Public Transit 133 Fund/Subfund Summaries 321 MPO 135 Fund Balance Statements iii iv Table of Contents Capital Improvements Appendix 325 Capital Improvement Plan 349 Budget Resolution 327 Five-Year Capital Improvement Plan 358 Schedule A – Changes from Proposed 330 Capital Improvement Plan by Funding Source 364 Schedule B – Staffing Changes from Proposed 367 Schedule C – Departmental Fee List Capital Improvement Plan Summary 401 Schedule D – Job Codes/Grades 331 FY 2011 405 Ordinance Levying Taxes 338 FY 2012 406 Glossary of Terms 343 FY 2013 346 FY 2014 348 FY 2015 Capital Improvement and Estimated Operating Budget Impact 332 FY 2011 339 FY 2012 344 FY 2013 346 FY 2014 348 FY 2015 iv CITY OF EL PASO, TEXAS MAYOR AND CITY COUNCIL JOHN COOK MAYOR ANN MORGAN LILLY RACHEL QUINTANA DISTRICT 1 DISTRICT 5 SUSIE BYRD EDDIE HOLGUIN JR. DISTRICT 2 DISTRICT 6 EMMA ACOSTA STEVE ORTEGA DISTRICT 3 DISTRICT 7 CARL L. ROBINSON BETO O’ ROURKE DISTRICT 4 DISTRICT 8 JOYCE A. WILSON CITY MANAGER 1 2 September 1, 2010 The Honorable Mayor and City Council El Paso, Texas Ladies and Gentlemen: Every year we approach the budget process with a deep sense of responsibility for the public’s assets that we have been entrusted to manage. It has always been a difficult balance to accommodate the needs and wants of the community and organization with the desire for raising the revenues required to support these service demands. The pressures have been complicated recently with the global and national economic upheaval, compounded by the community’s growth from Ft. Bliss, the new school of medicine, expansion of both universities, and pressures from the violence in Ciudad Juárez. For almost two years the City government has been operating at a service level with only 80-90% of the required resources as a result of diminishing revenues. In FY 2009, we reduced the operating budget by $14 million shortly after its adoption; and the FY 2010 adopted budget reflected a 3% reduction from the previous year. While the community may not have noticed a major disruption in services, there has been an adverse impact to overall service and quality control. As we prepared for FY 2011, we used these challenging times as an opportunity to thoroughly assess how we are doing business and to look for opportunities to innovate and reduce costs. The adopted FY 2011 Operating and Maintenance Budget reflects these changes, which includes: Elimination of the Development Services Department and realigning those functions with Economic Development and Engineering. Merging the Planning Division with Economic Development to more closely align land use planning with key economic development goals and objectives, resulting in a savings of $118,110 and the elimination of 3 FTEs. Office of the City Manager 000000 City HallJoyce - El A.Paso, Wilson, Texas City 79901 Manager - (915) 000-0000 2 Civic Center Plaza, 10th Floor - El Paso, Texas 79901 - (915) 541-4844 Merging Engineering Services with Land Management and Building, Permits and Inspections to create a Department of Engineering and Construction Management so that all public and private construction activity is combined within one agency, resulting in a savings of $329,988 and the elimination of 4 FTEs. Consolidating all transportation planning and operations activities into one Department of Transportation, and transfer street environmentally-related functions to appropriate funding, resulting in a General Fund savings of $1,539,461 and elimination of 8 FTEs. This change allows for an enhanced and better coordinated focus of all multi-modal surface transportation efforts from early planning through construction and maintenance, which remains a top priority for the organization. Transferring the Benefits and Risk Management Division from the Office of Management and Budget to the Human Resources Department so that all compensation related matters are housed in a single agency, and merge the Office of Management and Budget as an agency within the City Manager’s Office for a reduction of $177,191. Consolidating all building and non-building code enforcement into one agency under the auspices of Environmental Services with a focus on cross training and expansion of outreach, education and broadened enforcement efforts. Continuing our contractual relationship with the County Information Technology Department for management oversight of City Information Technology functions that has resulted in dramatically improved performance as well as a savings in FY 2011 of $342,009. Expediting our plan to create a regional emergency and non-emergency communications center under the direction of the 911 District that will result in the District assuming costs for the Center’s management team, resulting in a savings of $152,691 to the City’s budget. The 311 Call Center will also be activated by December 2010 after all technology upgrades have been fully deployed. Transferring Parks Facility Maintenance to General Services to create functional synergy, resulting in a savings of $343,919. These and other savings are more than offset by growth pressures in public safety and new facilities that will require additional revenues to fund and operate. These include: An additional $300,000 for FY 2011 elections: $135,000 for domestic partnership ballot initiative and $165,000 for general city elections. Inflationary costs of police services associated with contractual obligations and the need for two academies of 25 officers each in FY 2011: $1.5 million. 4 Inflationary costs of fire services also associated with contractual obligations and two academies of new firefighters: $1.9 million. Opening of the Cielo Vista Library and partial restoration of funds for library materials replacement: $231,658. Full year operation subsidy for the African Exhibit at the El Paso Zoo: $159,590. Nearly $1 million increased in the Parks Department to maintain 51 acres of new parkland brought into the system over the past year, fund a full year operation of the West Side Soccer Complex, open the Pat O’Rourke Recreation Center, increased staffing in aquatics to shore up safety needs because of less than adequate minimum staffing, and maintain youth programs approved by City Council during the current fiscal year. An increased debt service of $2.5 million. The Adopted FY 2011 budget for All Funds is $693,060,294, an increase of $19.2 million or 2.84% over previous year. The General Fund portion of the FY 2011 budget is $315,549,465, an increase of $3.3 million or 1.06% over previous year. Of the $19.1 million All Funds increase, $2.5 million is for new debt service; $8 million is for compensation increases and additional grants for public safety; and $3.7 million is for capital outlay primarily for airport, community development and environmental services. Total Full Time Equivalents (FTEs) are recommended at 6,202.88, a net increase of 59.54; however, the General Fund FTE requirement decreased slightly by 2.13 positions due largely in part to the reorganization. The new 59.54 FTE requirement was due to several changes: An additional 6 grant-funded positions for the Weatherization Assistance Program in Community Development An additional 9 attrition-funded building code inspectors to the Fire Department An additional 22.06 positions to Parks for youth programs, the Pat O’Rourke Center and the additional lifeguard coverage needed to improve pool safety An additional 13.47 grant-funded positions in Public Health 5 A new portfolio alignment is also proposed: CITY OF EL PASO ORGANIZATIONAL CHART FISCAL YEAR 2011 CITIZENS OF EL PASO BOARDS AND COMMISSIONS MAYOR AND COUNCIL REGIONAL BODIES CITY ATTORNEY CITY MANAGER DEPUTY CITY MANAGER DEPUTY CITY MANAGER DEPUTY CITY MANAGER DEPUTY CITY MANAGER FINANCE AND MANAGEMENT COMMUNITY SERVICES MOBILITY SERVICES HEALTH AND SAFETY SUPPORT SERVICES FINANCIAL SERVICES COMMUNITY AND HUMAN AVIATION ENGINEERING AND GENERAL SERVICES DEVELOPMENT DEPARTMENT

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