Student Exchanges

Introduction ...... 2 Rationale ...... 2 How Do Students Qualify and Apply ...... 3 Student Profile Sheet ...... 4 Section A ...... 5 Section B ...... 6 Rules for Exchanges ...... 10 Information for Outgoing Exchange Students ...... 16 Academic Issues ...... 17 Exchange Student Work Organizer ...... 18 School Directory ...... 19 Previous STS Exchanges with Round Square Schools ...... 22 Introduction

There is no better way to build an international understanding than to immerse oneself in the culture of another country. This package is designed to provide you and your parents with as many details as possible about the exchange program at STS so that you can decide whether or not you are interested in applying. This information will also be very important to the student and family of those students selected for the Exchange Program.

Rationale

Creating internationally minded students is essential in today’s world. Programs such as Model UN and IB help to foster this understanding and fit very well with STS’s mission statement. Student exchanges also fill this role nicely, enabling students to study history, language and culture in another country. Students often feel empowered from their experiences and take a leadership role in the school upon their return. Students returning back to STS share their experiences in a variety of ways with the STS community.

As internationalization increasingly becomes the focus of many academic and business opportunities, it is appropriate to offer secondary students a chance to develop their independence and self-esteem. Students who undertake a cultural exchange develop such skills as decision-making, adaptability and an increased awareness of another culture. As well, such an experience fosters a global perspective. All aspects of the International Exchange Program enhance leadership skills and experience has shown that the students reflect on their time on exchange as a highlight of their STS career.

Exchange applications must be handed in to Ms. Caines by Friday, March 22, 2019.

The length of the exchange is generally 6-8 weeks. We run exchanges with both boarding and non-boarding Round Square schools.

You must read through all of the following information and make sure the Exchange Program is for you and for your parents. If it is, follow the steps outlined in the following pages to apply for the Program.

Page 2 of 23 How Do Students Qualify and Apply

Student exchanges occur during the Grade 10 year. A student must be maintaining a minimum Honours average standing in all academic subjects in Grade 9 to apply for the program. If a student’s overall average falls below an MYP level 5-6 at any time before the exchange, this may endanger participation in the program.

In addition to academic standing, we look for positive, independent, flexible and self-assured students will contribute to and participate in all aspects of the exchange program. Students should have demonstrated sound organizational skills so that STS will be confident that they can manage the increased academic demands of being on exchange.

It is also important that only students who will be positive ambassadors for STS and are chosen to participate in an exchange. We will be looking for students who have made positive contributions to a wide variety of activities at STS.

In order to apply, students must hand in to Ms. Caines, no later than March 22, 2019 all of the following:

 A one-page letter (Times New Roman, font size 11) addressing the following points: . why the student is interested in the Exchange Program . what qualities the student possesses that make them a good candidate for the Exchange Program  Student Profile Sheet (Pages 4 – 8)  Rules for Exchange form; signed (Page 10)  Host Parent Form (Pages 11 – 14)

After March 22, 2019, Ms. Caines will interview all of the candidates.

The selection process is not a science. The following will be taken into account in the selection of students. . overall academic standing in core subjects . current participation in school and out of school activities . length of time at STS . strength of character and ability to be an ambassador of STS . leadership abilities . content of student profile sheet and host parent form

We will be in contact with each of the applicant’s advisors and may talk to their individual teachers.

Successful applicants will be notified of their acceptance in the program in April. At this time, successful students will be asked to submit a list of their top three choices of the selected Round Square schools to exchange with. Every attempt will be made to secure an exchange at one of these schools for the student but please be aware that this may not be possible. If we are not successful in securing an exchange at one of the selected schools, we will begin to look for alternatives.

Please note that finding appropriate schools sometimes takes time and may not be finalized for several months. Please be patient. (Exchanges are still being finalized for this current year.)

Page 3 of 23

Student Profile Sheet

Strathcona-Tweedsmuir School RR 2 Okotoks, AB T1S 1A2 Canada Phone: 403–938–4431 Fax: 403-938-8343

If you are selected to participate in the Exchange Program, this application will be forwarded to your exchange partner to provide information about you.

Recent Photo

______Name of student

Please ensure that you complete the following pages with a pen and that your writing/printing is very legible as these forms need to be faxed to prospective schools.

Page 4 of 23

Section A (Application should be printed with black pen for ease of photocopy and fax.) Name: ______Date of Birth: ______Country of Birth: ______City of Birth: ______Nationality: ______Current Grade: ______Home Address: ______Phone: ( ) ______Fax: ( ) ______Email Address: ______Languages spoken at home: ______Religion: (optional) Do you practice a religion whose observances or diets need to be considered? Please explain: ______

Father’s name:______Occupation:______Phone: (Work) ( )______Fax: ( ) ______Home Address: (if different to student) ______Phone: (Home) ( )______Email Address:______Cell Number: ( )______

Mother’s Name: ______Occupation: ______Phone: (Work) ( ) ______Fax: ( ) ______Home Address: (if different to student) ______Phone: (Home) ( )______Email Address:______Cell Number: ( ) ______

Page 5 of 23 Section B

School Subjects and results (As an alternative, you may choose to attach copies of your two most recent academic report cards.) School subjects Number of years Results Results Studied in the last 2 years studied Year______Latest______

Proficiency of language: None Basic Fluent French Spanish German Other Other

Relevant academic achievements: ______

______

______

______

Community Service activities and interests: ______

______

______

______

Page 6 of 23 Co-curricular involvement at school:

______

______

______

Travel Abroad: (place, length of travel or stay, year) ______

______

______

Friends: Are there places in your community/neighborhood, other than school, where you can easily meet other people your own age? Yes No

If yes, please explain where and how: ______Although the exchange student must be given priority for the duration of the exchange, the partners do not have to be together constantly. The exchange student is to be considered a member of the family, with the freedom to choose his/her own friends. This is a key to a successful exchange.

Health: Do you follow a special diet? Yes No If yes, please specify: ______

Do you have any chronic health problem? Yes No If yes, please specify and explain any limitations they imply: ______

Page 7 of 23

Do you have allergies? Yes No Please describe any conditions which you cannot tolerate (food, animals, etc): ______Animals: Do you like animals? Yes No Would you accept a twinning in a family where there are animals? Yes No Do you have animals in your house? Yes No If yes, describe what type and how many: ______

Recreation Activities: Which of the three categories below best represents you: Artistic Intellectual Athletic What activities do you participate in regularly? At school? ______hrs/week: ______At home? ______hrs/week: ______Elsewhere? ______hrs/week: ______

What type of music do you like? Indicate your preference from 1 – 8 ___ Classical ____ Rap ____ Top 40 ____Country

____Rock ____ Heavy Metal _____Jazz _____Other: ______

What type of social and cultural activities do you like? Indicate your preference from 1 – 8: ____ Movies ____ Dance ____ Computers ____Video Games ____ Shopping ____ Music ____ Sports ____ Television ___ Other:______

What types of hobbies do you enjoy? Please list: ______Are there any dates that you cannot go on an exchange?

Page 8 of 23

Section C Your reasons for applying for an exchange: (use a separate sheet if you do not have enough space below) ______

Student’s signature: ______

Page 9 of 23 Rules for Exchanges Below are a few things that you need to consider carefully and understand before you submit your application.

While on exchange you are acting as an ambassador of your country and more specifically for Strathcona-Tweedsmuir School. This is a position not to be taken lightly, as your time with the host school obviously leaves a deep and lasting impression and one that will affect future exchange prospects with that institution. To help you with this, read and understand the following points and why they are in place.

------

A. The student must abide by the regulations of both the host school and STS.

B. You must act positively as a member of the school and boarding house or host family and fulfill responsibilities and perform duties appropriate to your age.

C. While visiting the host country, you must abide by its laws.

D. At your host school, you may be permitted to travel only when you are accompanied by a staff member, host parents or when participating in an organized trip. At any other time it is with the express permission of the Host Houseparent/Head teacher of Host School.

E. You will keep a journal while on exchange and be prepared to give a written report of your exchange for publication in your host school’s magazine/journal, as well as the Strathcona- Tweedsmuir School Parent Express. You may also be asked to make a presentation to a school assembly.

Engaging in any of the following acts during the period of the exchange jeopardizes the continuation of the exchange and may cause the host school to return you to STS.

These acts include the following: 1) driving a motorcycle or motor vehicle without express permission 2) absenteeism from school without proper reasons 3) possession or use of a narcotic drug 4) disobeying school rules regarding alcoholic beverages and smoking 5) disobeying other published rules and regulations of the host school

I agree that I understand the information above. Student’s Signature______

Date:______

Parent’s Signature______

Date:______

Page 10 of 23 Host Parents

To enable us to successfully place students with appropriate families, and to make sure the host family has appropriate standards, the following must be submitted:

Airport Pick-up and Departure Strathcona-Tweedsmuir School requires that the host parent(s) meet the visiting exchange student at the airport and take him/her back on departure.

1. Please advise that you would be able to provide airport pick up and departure transportation. If not, what other arrangements would be put in place?

………………………………………………………………………………………...... ……………………………………………………………………………………… ...... Accommodation

2. Will the visiting exchange student have his own bedroom or will s/he share a bedroom/bathroom?

………………………………………………………………………………………………… …………………………………………………………………………………......

3. Will the visiting student be staying in the same home for the duration of the exchange? If not, please explain.

………………………………………………………………………………………………… …………………………………………………………………………………......

Telephone and Internet Access It is reasonable for the host family to cover the cost of short calls on arrival and prior to departure but not daily chats home.

4. What facilities do you have for telephone and internet access for the visiting student?

………………………………………………………………………………………………… ………………………………………………………………………………………………… …………………………………………………………………......

Page 11 of 23 Duty of Care Given the cultural differences between exchange students, the school anticipates that appropriate curfews, standards of behaviour and supervision are in place to ensure the safety of the visiting exchange student.

5. What is the policy on smoking or alcohol consumption in your household?

………………………………………………………………………………………………… ………………………………………………………………………………………………… …………………………………………………………………………......

6. What curfews are in place for your children? Will they apply to the visiting exchange student as well?

………………………………………………………………………………………………… ………………………………………………………………………………………………… …………………………………………………………………………......

7. Please advise as to your attitude to your children attending parties on weekends and what guidelines you have in place for such attendance.

………………………………………………………………………………………………… ………………………………………………………………………………………………… …………………………………………………………………………......

8. What chores does your child have responsibility for and what would you expect the visiting exchange student to have responsibility for? ………………………………………………………………………………………………… ………………………………………………………………………………………………… ……………………………………………………………… 9. Will you be able to provide adult supervision during the evenings? If not, do you have alternate arrangements in place for supervision during evenings? ………………………………………………………………………………………………… …………………………………………………………………………………......

Page 12 of 23 Activities The intention of the Exchange Program is to immerse the student in the school culture and for the student to be involved in school life as much as possible. This includes attendance at school and class lessons each day.

Strathcona-Tweedsmuir School would prefer sightseeing and outside activities to be restricted to weekends, evenings and holidays. The host family should cover any costs incurred during these activities.

Visiting exchange students are required to have available, spending money for various items which may include lunch at the school cafeteria or activities and entertainment. Visiting exchange students should not borrow from host parent(s).

10. Please indicate what outings you might plan for the visiting exchange student during his/her stay? ………………………………………………………………………………………………… ………………………………………………………………………………………………… …………………………………………………………………………...... …………………………………………………………………………………………...... Transport

11. You may live a little way from the School. Please advise as to the mode of travel to and from school which your child and the visiting exchange student will take. Please note that if the STS host student regularly rides the school bus, the exchange student may accompany them at no additional charge.

………………………………………………………………………………………… …………………………………………………………………………………………

Absence & Lateness STS must be informed if a student is late or is absent for the day ([email protected]) or 403- 938-8300

Grievances In the event that a difficult situation may arise with exchange students, notification should be given to the Exchange Co-ordinator of any grievance relating to personal problems associated with homesickness, communication breakdown or curriculum/classes.

Page 13 of 23

Expectations

12. What expectations do you have of the exchange experience for both the visiting exchange student and your son/daughter’s participation?

………………………………………………………………………………………… ………………………………………………………………………………………… ………………………………………………………………………………………… ………………………………………………………………………………………… Please indicate here if you have any issues which you feel may be relevant to your son’s/daughter’s participation in the Exchange Program or your hosting of an exchange student. ………………………………………………………………………………………… ………………………………………………………………………………………… ………………………………………………………………………………………… I/we consent, to the above information being distributed to the Exchange School appointed for my/our son/daughter and understand that the information may be further distributed to other interested parties at STS, and the appointed Exchange School, to facilitate the exchange arrangements.

I/we assume responsibility together with STS, for the welfare of the incoming exchange student while he resides in my/our home.

……………………………………… ………………………………………… Signature of Parent Signature of Parent

Date ………………………………...

Page 14 of 23 Hosting ‘To Do’s for the hosting student

Hosting an exchange student is a great responsibility. You will need to be a gracious and mature host, while, at the same time, keeping up with the academic demands of your courses.

Below is a list of things you should do on day one (at school) with your exchange student.

1. Make sure your exchange student is in a uniform (theirs or ours), if possible 2. Make sure your exchange student has an appropriate Phys. Ed. uniform 3. Take your exchange student to Ms. Caines’ office and introduce the exchange student to Ms. Caines.

Ms. Caines will:  Arrange for the student to have a locker and a lock  Take the student to IT to pick up their laptop  Provide the student with their timetable, an agenda and a map of the school

4. Using the student’s timetable and map, indicate where his/her classes are for the day 5. Introduce your exchange student to your advisor – you will share the same advisor 6. Escort the student to their first class and introduce him/her to the teacher 7. Take your student to the front desk to obtain a bus pass, if necessary.

As time permits during the first few days of your exchange student’s visit, introduce the exchange student to Mrs. Grant-Watt, Mr. Julian, and your teachers.

Ms. Caines will arrange for you to introduce your exchange partner at a Senior School Assembly. At this time, you will present the student with a small gift from the school.

On a daily basis, you are responsible to:

 Help your exchange student feel comfortable at home and at school  Eat lunch with your exchange partner  Include your exchange partner in your life whenever possible  Introduce your exchange partner to friends and peers

Some other ideas for a positive hosting experience:

 If you are busy, arrange an alternative activity for your exchange partner  Ask friends to include your exchange student in outings  Communicate your homework requirements to your exchange student and explain that you need time to complete that work (think about what your exchange partner could do during that time)

Page 15 of 23 Information for Outgoing Exchange Students

 The student exchange program works on a reciprocal basis and there are no tuition fees or boarding charges billed

 STS students are expected to be fully involved in the academics, athletic and social life at the host school and continue to adhere to an acceptable code of conduct while at their host school

 STS students must remember that they are ambassadors for their school and country and that anything less than exemplary citizenship while on exchange may reflect badly on STS and endanger future exchanges with that host school. Major breeches of discipline may result in the host school returning our STS visitor prematurely, at the expense of the parents. STS reserves the right to make a student accountable for disciplinary action upon their return.

 A bond (of usually $300.00 to $500.00) is normally required to be given to the host school upon arrival. This is not tuition, but will cover incidental charges such as bussing, school excursions or computer rental. Any unused portion of this bond will be returned at the end of the exchange.

 Parents are responsible for arranging medical insurance, passports, visas (if required), and any vaccinations required.

 Students may be placed in a host student’s home or a boarding situation.

 Parents of exchange students are expected to communicate directly with the parents involved at the host school. Clarification of expectations and behavior along with exchanging travel details is required.

 All travel details, once booked, should be forwarded to Ms. Caines. You should be in contact with your host family to make sure these dates work for them. Ms. Caines will give you the approximate dates that you are able to be away on exchange. This is usually between January and March.

 Parents are responsible for the cost of airfare to the host school.

 Parents will arrange spending money for their child.

 Students must take their regular and formal uniform with them.

 Host families should arrange weekend excursions at the expense of the host family.

Page 16 of 23 Academic Issues

The goal of the exchange is to be fully immersed into a new school and culture. Students will normally be given a full timetable at their host school. We aim to minimize the amount of academic content from STS that students must complete while on exchange while making the transition back to STS as seamless as possible. Therefore, some work from each class may be required to be completed.

Academic Expectations 1. STS students are expected to maintain as much of their STS academic program of studies as possible while they are on exchange. STS teachers are instructed to assign only the most necessary assignments – unfortunately, because of the nature of mathematics; students will be required to complete all of their math work.

2. Students are expected to participate actively in the academic program of the host school. The academic program that they will participate in will be determined by the host school. STS will support the STS student taking one less class that a full load so that they have some time each day to complete work from STS.

3. Academic requirements for students while they are away on exchange will be clarified with each student prior to leaving on exchange.

4. Whenever possible grade ten students will coordinate their grade ten options to coincide with their absence from STS.

5. Students are expected to maintain communication with their STS teachers via email while they are on exchange.

6. STS students are expected to write grade ten final exams along with their classmates. When necessary, exams may be modified to accommodate exchange students.

Page 17 of 23 Exchange Student Work Organizer

Student Name: ______

Dates absent: From ______until ______

Class:______

Teacher’s email address: ______

Compulsory Resources required Completed and Sent How/when is Assignments (indicate dates) assignment being assessed? 1.

2.

3.

4.

Teacher-Student Discussion Questions:

Would you like the student to keep in email contact on a regular basis?

Is there any class work that the student will be excused from completing while on the exchange?

Will there an exam/essay on material once I return?

Any other non-compulsory assignments that would make my transition back to class smoother?

(A copy of this form will be provided for exchange participants for each course they are enrolled in.)

Page 18 of 23 Round Square School Directory

STS has exchanges only with other Round Square schools. This ensures that these schools have shared values and similar academic and moral standards. Students and parents should consult this list to determine which schools the student might like to exchange with. Every attempt is made to try to secure an exchange at one of the student’s top three choices; however, this cannot be guaranteed. A more exhaustive list of school can be found at https://www.roundsquare.org/our-schools/

Herlufsholm Grammar School www.herlufsholm.dk www.bgs.vic.edu.au Round Square member since 2009 Round Square member since 1996 Location: Naestved, Location: , Number of Students: 250 Number of Students: 840 Boarding: 250 Day: 600 Boarding: 240 Age Range 12 - 19 Boys: 420 Girls: 420 Age Range: 12 – 18 , Plenty www.igs.vic.edu.au Round Square member since 1996 Billanook Location: Victoria, Australia www.billanook.vic.edu.au Number of Students: 323 Round Square member since 1991 Boys: 202 Girls: 121 Location: Victoria, Australia Age Range 11 - 18 Number of Students: 903 Day: 903 Boys: 505 Girls: 398 MLC School Sydney Age Range 6 - 18 www.mlcsyd.nsw.edu.au Round Square member since 2006 Location: Burwood, NSW, Australia Number of Students: 1200 Day: 1200 www.bridgehouse.org.za Age Range 4 - 18 Round Square member since 2006 Location: , Number of Students: 525 Day: 485 Boarding: 34 www.markham.edu.pe Boys: 253 Girls: 266 Round Square member since 2004 Age Range 4 - 18 Location: Lima, Number of Students: 1874 Day: 1874 Daly College Boys: 1201 Girls: 673 www.dalycollege.org Age Range 4 - 18 Round Square member since 2005 Location: Indore, Number of Students: 1768 Day: 1281 Boarding: 487 www.mayocollege.com Boys: 1225 Girls: 543 Round Square member since 2003 Age Range 3.5 – 18 Location: Rajasthan, India Number of Students: 814 Day: 51 Boarding: 763 Boys: 814 Age Range 12 - 17

Page 19 of 23 (TSS) www.tss.gld.edu.au Mowbray College Round Square member since 1973 www.mowbray.vic.edu.au Location: , Australia Round Square member since 1997 Number of Students: 800 Location: Victoria, Australia Day: 500 Boarding: 300 Number of Students: 1424 Boys: 800 Boys: 748 Girls: 676 Age Range 12 - 18 Age Range 4 – 18

The Regent's School St. Cyprian's School www.regents.ac.th www.stcyprians.co.za Round Square member since 2001 Round Square member since 1998 Location: Chonburi, Location: Capetown, South Africa Number of Students: 800 Number of Students: 708 Day: 650 Boarding: 150 Day: 618 Boarding: 90 Boys: 420 Girls: 380 Boys: 18 Girls: 690 Age Range 2 - 18 Age Range 3 – 18

Schule Birklehof www.birklehof.de Round Square member since 1987 Location: Hinterzarten, St. George’s Diocesan School Number of Students: 220 http://www.stgeorgesnamibia.com/ Day: 70 Boarding: 150 Location: Windhoek, Boys: 124 Girls: 96 Number of students: Age Range 10 - 20 : Age range: 4-18

Schule Schloss Salem www.salemcollege.de St. Philip's College Round Square member since 1967 www.stphilips.nt.edu.au Location: Salem, Germany Round Square member since 1996 Number of Students: 580 Location: Alice Springs, Australia Day: 60 Boarding: 520 Number of Students: 600 Boys: 350 Girls: 230 Day: 540 Boarding: 60 Age Range 10 -19 Boys: 300 Girls: 300 Age Range 12 - 18

Scotch Oakburn College www.soc.tas.edu.au (Boys) Round Square member since 2006 www.stithian.com Location: Launceston, , Australia Round Square member since 1998 Number of Students: 580 Location: Randburg, South Africa Day: 520 Boarding: 60 Number of Students: 769 Boys: 290 Girls: 290 Day: 676 Boarding: 93 Age Range 3 – 18 Boys: 769 Age Range 14 - 18

Page 20 of 23 St Stithians College (Girls) Stiftung Louisenlund www.stithian.com www.louisenlund.de Round Square member since 1999 Round Square member since 1978 Location: Randburg, South Africa Location: Gueby, Germany Number of Students: 455 Number of Students: 369 Day: 455 Day: 120 Boarding: 249 Girls: Boys: 219 Girls: 150 Age Range 13 - 18

Trinity Anglican School www.tas.gld.edu.au www.stanfordlakecollege.co.za Round Square member since 2004 Round Square member since 2003 Location: , Australia Location: Haenertsburg, South Africa Number of Students: 1148 Number of Students: 250 Day: 1148 Day: 62 Boarding: 188 Boys: 618 Girls: 630 Age Range Prep – Year 12

Westminster School www.westminster.sa.edu.au Round Square member since 2001 Location: Marion, Australia Number of Students: 1071 Day: 950 Boarding: 121 Boys: 599 Girls: 472 Age Range 5 - 18

Page 21 of 23 Recent STS Exchanges

2018-2019 The Daly College, India Oak House School, Barcelona (*not a Round Square School) St. Cyprian’s School, South Africa Scotch College, Perth, Australia The English School, Bogota, , Cairns, Australia MLC Sydney, Sydney, Australia Westminster School, Adelaide, Australia , , Australia

2017-2018 Oak House School, Barcelona (*not a Round Square School) Ballarat Grammar, Australia Belgrano Day School, Bridge House School, South Africa

2016-2017 Oak House School, Barcelona (*not a Round Square School)

2015-2016 St. Georges Diocesan, Namibia Herlufscholm, Denmark Ballarat Grammar, Australia Westminster School, Australia

2014-2015 St. George’s School, Namibia Westminster School, Australia Ballarat Grammar, Australia

2013-2014 Ballarat Grammar, Australia Westminster School, Australia The English School, Colombia

2012-2013 Herlufsholm, Denmark Louisenlund, Germany (2 students) Scotch Oakburn, Tasmania Ballarat Grammar, Australia (2 students) Daly College, India Bridge House, South Africa

2011-2012 , Australia (2 students) Ballarat Grammar, Australia (2 students) Trinity Anglican, Australia

Page 22 of 23 Herlufsholm, Denmark Stanford Lake, South Africa Bridge House, South Africa

2010-2011 Billinook College, Australia The Southport School, Australia , Tasmania St Philip’s College, Australia Trinity Anglican School, Australia Herlufsholm, Denmark Stanford Lake College, South Africa Bridge House School, South Africa

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