Creative Communities Advisory Committee agenda (30 March 2021) - Agenda
CREATIVE COMMUNITIES ADVISORY COMMITTEE MEETING AGENDA
Tuesday 30 March 2021 at 9am
COUNCIL CHAMBER LIARDET STREET, NEW PLYMOUTH
Chairperson: Cr Dinnie Moeahu Members: Cr Gordon Brown Mr Fraser Bremner Ms Samantha Kelly Ms Sue Matehaere Ms Colleen Tuuta
1 Creative Communities Advisory Committee agenda (30 March 2021) - Agenda
COMMITTEE PURPOSE
Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and:
Promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.
Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council.
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2 Creative Communities Advisory Committee agenda (30 March 2021) - Health and Safety
Health and Safety Message
In the event of an emergency, please follow the instructions of Council staff.
Please exit through the main entrance.
Once you reach the footpath please turn right and walk towards Pukekura Park, congregating outside the Spark building. Please do not block the foothpath for other users.
Staff will guide you to an alternative route if necessary.
If there is an earthquake – drop, cover and hold where possible. Please be mindful of the glass overhead.
Please remain where you are until further instruction is given.
3 Creative Communities Advisory Committee agenda (30 March 2021) - Apologies
APOLOGIES
None advised
4 Creative Communities Advisory Committee agenda (30 March 2021) - Deputations
ADDRESSING THE MEETING Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements.
PUBLIC FORUM Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation.
None advised
DEPUTATIONS Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies.
Sarah Burren (Little Green Man Productions)
Clare Lawn (Garden Music in the Art Garden)
Andre Manella (Pop Up Recording Studio 2021)
Juliet McLean (O Juliet New Music)
Luke Galley (Zeal Education Trust)
Marie Hunneyball (Spotswood College)
Aaron Bosch (New Plymouth Morris Dancers)
Renee Millner (Multi-art event at Len Lye Centre)
Wes James (Music Video)
5 Creative Communities Advisory Committee agenda (30 March 2021) - Previous Minutes
PREVIOUS COMMITTEE MINUTES Recommendation That the minutes of the Creative Communities Advisory Committee (22 September 2020), and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record.
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6 Creative Communities Advisory Committee agenda (30 March 2021) - Table of Contents
REPORTS
ITEMS FOR DECISION BY COMMITTEE
1 Allocation of Funds for Funding Round 2 (2020/2021)
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7 1 Creative Communities Advisory Committee agenda (30 March 2021) - Decision - Creative Communities round 2 2020-2021
ALLOCATION OF FUNDS FOR CREATIVE COMMUNITIES SCHEME FUNDING ROUND TWO 2020/21
MATTER
1. The matter for consideration by the Creative Communities Advisory Committee is the allocation of Creative Communities Scheme funding.
RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, the Creative Communities Scheme funding be allocated in accordance with the criteria set out by Creative New Zealand.
COMPLIANCE Significance This matter is assessed as being some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter:
1. To allocate funding in accordance with the Creative Options Communities Scheme guidelines set out by Creative New Zealand.
2. To not allocate funding. The persons who are affected by or interested in this matter Affected persons are the funding applicants. This report recommends option one for addressing the Recommendation matter. Long-Term Plan / Annual Plan No Implications Significant Policy and Plan No Inconsistencies
EXECUTIVE SUMMARY
2. The Creative Communities Scheme provides funding to communities for projects that engage people and organisations in local art activities. The funding comes from Creative New Zealand (Creative NZ) direct to local authorities to allocate, in accordance with the criteria set by Creative NZ. Under the Council’s obligations, a Creative Communities Advisory Committee (the Committee) has been established, with a mix of two elected members from Council and five community representatives from the arts sector.
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3. The Council is required to run a minimum of two funding rounds per financial year to allocate funding. The second round was opened on 1 February 2021, and closed on 28 February 2021.
4. A summary of eligible applications is attached to this report as Appendix 1. Committee members are required to review full applications online, via the SmartyGrants online grants management tool, and complete assessments prior to the Committee meeting date.
BACKGROUND
About the Creative Communities Scheme
5. Creative NZ is a Government organisation set up under the Arts Council of New Zealand Toi Aotearoa Act 1994. An agreement between Creative NZ and the Council delegated authority to Council to administer the Creative Communities Scheme funding. The purpose of the scheme is to support and encourage local communities to create and present diverse opportunities for accessing and participating in the arts within their specific geographical area (in this case, the New Plymouth District).
6. The Committee will be required to give careful consideration to the criteria outlined within the Creative Communities Assessors Guide, avoiding project duplication and giving consideration to the wider community involvement and benefit of each project.
7. Decisions should be based on the criteria set by Creative NZ and how well the application aligns with one of the following:
a. Access and Participation (creating opportunities for local communities to engage with, and participate in local arts activities);
b. Diversity (supporting the diverse artistic and cultural traditions of local communities); and
c. Young People (enabling young people, under 18 years of age, to engage with, and participate in the arts).
8. Committee members have been provided with access to the applications in SmartyGrants, to complete their individual assessments. These assessments are private, and follow the protocols provided by Creative NZ. The assessments are used by Officers to help guide discussion and decision-making during the Committee meeting.
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9. Creative NZ provides guidance that grants be allocated in the range of $500 to $2,500, with major projects that demonstrate very high levels of community arts involvement and participation recommended up to $5,000. It is noted that the Committee can allocate any level of funding according to its view of the local arts priorities.
10. The total amount of funding to allocate this round is $42,049. This amount is higher than the annually allocated amount of $32,070 due to an additional funding payment from Creative NZ as part of the Covid-19 response, as well as funding that was not uplifted as the amounts granted were not sufficient to get the projects off the ground.
11. Committee members do not have to allocate the full amount, however only a maximum of 15% of the annual budget allocation can be carried over into the next financial year. 15% of the annual budget is $4,810.50.
We received 23 applications
12. During the second round for 2020/21 the Council received 23 applications. Of these, four applications were not eligible for funding as they were for retrospective costs, projects that have already commenced, or projects that did not have a primary focus on arts activity.
13. The 19 applications for funding are applying for a total amount of $66,409.64, however not all costs in these funding applications are eligible for consideration under the Creative NZ criteria. Officers have assessed each application and the total amount of eligible costs being sought for funding is $62,453.73.
NEXT STEPS
14. Once the Committee allocates the funding, Officers will arrange grant payments and also arrange an acquittal report for applicants to fill out once their project has completed.
SIGNIFICANCE AND ENGAGEMENT
15. In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of some importance because funding is provided by an external agency (Creative NZ) and decisions are made under delegated authority by the Committee. The interests of community in relation to community art, and Māori cultural traditions are addressed within the funding criteria established by Creative NZ.
10 1 Creative Communities Advisory Committee agenda (30 March 2021) - Decision - Creative Communities round 2 2020-2021
OPTIONS
Option 1 Allocate the funding in accordance with the criteria set out by Creative New Zealand in the Creative Communities Assessors Guide
Financial and Resourcing Implications
16. There are no financial or resourcing implications as the administration of the fund is already covered under current budget levels. The Creative Communities Scheme funding is provided by Creative New Zealand.
Risk Analysis
17. No risks have been identified.
Promotion or Achievement of Community Outcomes
18. Allocating funding will help keep the arts sector in New Plymouth vibrant and attractive to visitors in New Plymouth, as well as local residents.
Statutory Responsibilities
19. Council has an obligation to administer the funding through a written agreement with Creative New Zealand, in accordance with the Arts Council of New Zealand Toi Aotearoa Act 1994.
Consistency with Policies and Plans
20. This option is consistent with the Community Funding Investment Policy.
Participation by Māori
21. Officers have specifically engaged with people involved in Ngā Toi Māori in the past regarding this fund. There are three applications for projects that support diverse artistic and cultural traditions of local communities.
Community Views and Preferences
22. This scheme funds initiatives which are supported by the community.
Advantages and Disadvantages
23. The advantage is that artists within the New Plymouth district will be supported to create and present art activities.
11 1 Creative Communities Advisory Committee agenda (30 March 2021) - Decision - Creative Communities round 2 2020-2021
Option 2 Do not allocate funding
Financial and Resourcing Implications
24. There are no financial or resourcing implications.
Risk Analysis
25. Council would not be complying with its obligations to Creative New Zealand.
Promotion or Achievement of Community Outcomes
26. This option would not promote or achieve any community outcomes.
Statutory Responsibilities
27. Council would not meet its obligation to Creative New Zealand under the Arts Council of New Zealand Toi Aotearoa Act 1994.
Consistency with Policies and Plans
28. This option would be inconsistent with the Community Funding Investment Policy
Participation by Māori
29. There would be no opportunity for the community to engage in the diversity of local art activities, including Ngā Toi Māori.
Community Views and Preferences
30. This will go against our community’s preference for a diverse and vibrant arts community.
Advantages and Disadvantages
31. Council will need to either run a third funding round to allocate the funding, or return the majority of unspent funds back to Creative New Zealand if it is not allocated before 30 June 2021.
Recommended Option This report recommends Option 1, allocate the funding in accordance with the criteria set out by Creative New Zealand in the Creative Communities Assessors Guide, for addressing the matter.
12 1 Creative Communities Advisory Committee agenda (30 March 2021) - Decision - Creative Communities round 2 2020-2021
APPENDICES
Appendix 1 Summary of applications (ECM8489757)
Report Details Prepared By: Morgan Harrison (Community Partnerships Adviser) Team: Community Partnerships Approved By: Callum Williamson (Community Partnerships Lead) Date: 9 March 2021 File Reference: ECM8489758
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13 1.1 Creative Communities Advisory Committee agenda (30 March 2021) - Decision - Creative Communities round 2 2020-2021
Appendix 1
Summary of applications for Creative Communities
ID Applicants Project Title Brief Project Requested Eligible amount Description amount (if different from requested) CCS01 Trevor Landers Mātātuhi Translation of $2,500 Taranaki: A journal to te reo bilingual journal Māori of literature CCS02 Little Green Man Wonderland Puppet show $5,427 Productions Glow Show for young children CCS07 Mx Clare Lawn Garden Music in Live music in $1,900 $1,600 the Art Garden her garden in Egmont Village during the Garden Festival CCS10 Mr Andre Pop Up Pop-up $4,200 Manella Recording recording studio Studio 2021 to make recording accessible and affordable for musicians CCS11 Juliet McLean O Juliet New Record an $2,100 Music album at Rhythm Ace Studios with small intimate audience CCS12 Zeal Education Murals at Zeal Paint murals $1,968 Trust inside the Mayfair to make it a more creative space CCS13 Taranaki Arts Trail Taranaki Arts New flags and $2,500 Trail 2021 signs to promote the Arts Festival CCS15 Spotswood Bugsy Malone Rehearse and $6,750 College Production put on the Bugsy Malone Production at Spotswood College CCS17 New Plymouth Garden Festival Hold a $435 Morris Dancers Weekend performance tour during the Garden Festival weekend
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ID Applicants Project Title Brief Project Requested Eligible amount Description amount (if different from requested) CCS18 Performing Arts Multi Cultural Showcase of $3,394 Collective Showcase many cultural performances and encourage participation in diverse art activities CCS19 Ms Renee Millner Multi-art event Celebrate local $850 at the Len Lye creative talent Centre and provide an opportunity for the older community to engage in local art activity CCS20 The Collaboration Artists of Art exhibition $6,116.76 $2,627.98 Taranaki showcasing local artists CCS21 Te Kupenga Stone Te Kupenga Holding the $6,000 Sculpture Society Biennial biennial stone International sculpture Stone Sculpture symposium in Symposium 2022 2022 CCS22 New Plymouth 72nd Annual Hold the piano, $5,000 Competiton Festival – July instrumental, Society 2021 and vocal sections at the 4th Wall Theatre CCS23 Highland Dancing Highland Run teaching $1,280 Association of Dancing Zoom workshops via Taranaki Inc. Workshops Zoom CCS24 Ms Antonia Relief Printmaking $1,810 O’Mahony Printmaking class for five Class participants at The Collaboration CCS25 Taranaki Fancy Labour Dance Festival $3,678.88 $3,511.75 Dancing Weekend Dance for Taranaki Association Festival youth CCS28 Te Roopu Puanga Festival Run the annual $5,000 Pukaaka 2022 Puanga Festival Kapahaka Society Inc. CCS29 Mr Wes James Music Video Create a music $5,500 video
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