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Agenda Kaitake Community Board

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Agenda Kaitake Community Board Kaitake Community Board Agenda (10 February 2020) - Agenda AGENDA KAITAKE COMMUNITY BOARD Monday 10 February 2020 at 5pm Hempton Hall, Okato Chairperson Mr Doug Hislop Mr Graham Chard Mr Paul Coxhead Mr Paul Verić Cr Amanda Clinton-Gohdes 1 Kaitake Community Board Agenda (10 February 2020) - Agenda Community Boards Role of community boards (s52 Local Government Act 2002) a) represent, and act as an advocate for, the interests of its community; and b) consider and report on matters referred by the council and other matters of interest c) maintain an overview of services provided by the council within the community; and d) prepare an annual submission to the council for expenditure within the community; e) communicate with community organisations and special interest groups within the community; and f) undertake any other responsibilities that are delegated to it by the territorial authority. Addressing the community board Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements. Public Forum Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation. Deputations Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: Promote the social, economic, environmental, and cultural well-being of communities in the present and for the future. Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. END 2 Kaitake Community Board Agenda (10 February 2020) - Table of Contents HEALTH & SAFETY APOLOGIES CONFLICTS OF INTEREST PUBLIC COMMENT DEPUTATIONS None advised COMMUNITY BOARD MINUTES Recommendation That the minutes of the Kaitake Community Board extraordinary meeting dated 21 November 2019 and the proceedings of the said meetings, as previously circulated, be taken as read and confirmed as a true and correct record. REPORTS ITEMS FOR RECOMMENDATION TO COUNCIL 1 Zeal Contract for Service – Annual Report 2019 2 WHO Age Friendly New Plymouth Annual Report 3 Outcome of the NZTA Investment Audit END 4 1 Kaitake Community Board Agenda (10 February 2020) - Recommendation - Zeal Update ZEAL CONTRACT FOR SERVICE – ANNUAL REPORT 2019 PURPOSE 1. The purpose of this report is to provide Council with an annual report on the work of Zeal Taranaki (Zeal). RECOMMENDATION That, having considered all matters raised in the report, the report be noted. SIGNIFICANCE AND ENGAGEMENT 2. This report is provided for information purposes only, and has been assessed as being of some importance. DISCUSSION 3. During the 2018-2028 Long Term Plan process, Council agreed to provide $100k funding per annum to contract the youth engagement provider, Zeal. 4. Zeal’s contract for service requires a six month and annual report to Council, outlining achievements and future projects. 5. The Contract’s KPIs are to: purchase and fit out an events trailer; hold at least one Community Partnership Event in each of Inglewood, Waitara and Ōākura; hold at least five school events, including one at Waitara High School and one at Inglewood High School; and report back to Council on the issues that are of concern to the youth who attend the events, as well as feedback on the events. 6. Zeal have outlined their achievements to date in the attached report (refer Appendix 1). Key points of interest are that: Over the last 12 months, Zeal have engaged with 9,291 youth, used 264 youth volunteers and held 20 events across the district. Zeal have purchased and fitted out the events trailer, and have used this at several events already. 5 1 Kaitake Community Board Agenda (10 February 2020) - Recommendation - Zeal Update Zeal has held events at three schools: Waitara High School; Sacred Heart Girls’ College; and Manukorihi Intermediate School. They have also engaged in two community partnership events, a dance party, and launch of their youth space. Zeal secured a property on Cook Street in Marfell for their office, a youth space, and a meeting spot. This location was chosen as Marfell has been identified as an area with a specific need for youth engagement. Zeal had to move from their property in Marfell in November due to vandalism, and are currently looking for a temporary location. 7. Zeal have worked closely with Council to understand young people’s views on Council projects including: the extension of New Plymouth's Coastal Walkway to Waitara; Blip E-Scooters; the NRB survey; and surveys through Council’s Let’s Kōrero engagement. 8. Zeal have also engaged with youth on increasing young people’s engagement with the Local Body elections through a “Meet the Mayoral Candidates” meeting. 9. An example of Zeal’s impact includes their work engaging youth in the development of the Puke Ariki Library Strategy. This includes a newly created youth group tasked with establishing a stronger programme of youth activities, led by the Puke Ariki youth librarian. This initiative has resulted in increased youth attendance at the library. 10. Zeal’s internal survey feedback shows that the majority of youth are happy with what the district has to offer for them, however some felt that improvements could be made around youth “hang-out” spaces and assistance for youth with mental health issues (survey findings attached as Appendix 2). 11. Zeal will use the feedback results when planning their work and direction in New Plymouth. 12. Feedback from the survey will also help guide Council’s approach towards youth engagement. This includes officers working with Zeal to create connections with social service providers that can provide assistance to vulnerable youth. 13. Vulnerable youth was an issue highlighted by Zeal by being located in Marfell. Zeal identified a need for food, clothing, and other support for youth within Marfell. 6 1 Kaitake Community Board Agenda (10 February 2020) - Recommendation - Zeal Update 14. Council’s service agreement with Zeal, to provide youth engagement in local government decision making, expires in 2022. Officers are working with Zeal to look at opportunities for youth engagement following the end of the current agreement. Any initiatives that are likely to increase youth engagement in local government decision making will be presented in a proposal for the next Long Term Plan. Impact in the Community 15. Organisations partnering with Zeal have seen the positive impact they have on youth. Zeal’s work has been identified as a need within the community, and Council officers have received positive feedback from community organisations, schools and Police. Quantitative data to support social impact is often difficult to measure, however the qualitative feedback officers have received provides some confidence that Zeal are making an impact within the community. FINANCIAL AND RESOURCING IMPLICATIONS 16. There are no financial or resourcing implications from this report. The report is for information purposes only. IMPLICATIONS ASSESSMENT 17. This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. APPENDICES Appendix 1: Zeal Taranaki End of Year Report for NPDC November 2019 (ECM 8194625) Appendix 2: Zeal Survey Feedback 2019 (ECM 8194624) Report Details Prepared By: Callum Williamson (Community Partnerships Lead) Team: Community Partnerships Approved By: Liam Hodgetts (Group Manager Strategy) Date: 11 December 2019 File Reference: ECM 8194634 -------------------------------------------------------End of Report --------------------------------------------------- 7 1.1 Kaitake Community Board Agenda (10 February 2020) - Recommendation - Zeal Update Zeal Taranaki End of Year Report Nov 2018 – Nov 2019 Summary of Agreed Services Scheduled Outcome: 11 Youth Events in Total Delivered Outcome: 19 Youth Events in Total 1. Zeal shall purchase and fit out an events trailer, an all-in-one 1. Funded by February. Completed build in August. mobile, customisable stage system which unfolds. 2. Nature and Purpose of an Event 2. a. Events attracted diverse groups of youth including those interested in a variety of music styles, dance, a. An Event can vary in size, it shall aim to attract the skateboarding and politics. opinions of and the issues facing diverse groups of youth. 2. b. Youth were engaged both formally and informally b. The purpose of an Event is to engage with youth to through 3 online surveys, 4 forums, an event to ask listen and understand the issues that are of concern questions of Mayoral Candidates and daily informal with those youth. conversations. 3. Type of Events 3. a. Partnered with Sport Taranaki on the Taranaki Youth Forum and Mitre 10 Rainbow Run, Waitara Night a. Community Partnership Event - an event that links Markets, Marfell Community Trust on the Zeal Loves in/partners with an existing community event. Marfell event, Puke Ariki on the Underground Dance b. School Event – to be held during the school calendar Battle and the Games Night, Northpoint Community year. Trust on the Light Party, Let’s Go on the Christmas Parade Party. 3. b. Engaged with Waitara High School, Sacred Heart Girls’ College, Inglewood High School, NPBHS, NPGC, FDMC, Spotswood College, Manukorihi Intermediate, Devon Intermediate, Highlands Intermediate & Puketapu Schools.
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