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Board of Commissioners AGENDA Board of Commissioners 3:00 PM - Wednesday, November 4, 2020 Community Room, Courthouse Basement Or join the Harvey County Commission meeting via Zoom https://zoom.us/j/408180699 or 1(301)715-8592 Meeting ID: 408180699 Page Estimated Time 1. CALL TO ORDER 3:00 p.m. 2. CONSIDER ADDITIONS TO THE AGENDA 3:00 p.m. 3. COMMISSIONER COMMENTS, COMMITTEE REPORTS AND CALENDAR ITEMS 3.1. Commission Calendar 4 - 5 4. CITIZENS FORUM/PUBLIC COMMENT 5. COUNTY ADMINISTRATOR’S REPORT 3:05 p.m. 5.1. Public Health Preparedness Update 5.2. Harvey County CARES Act Funding Update 5.3. EDC Update 6 - 13 5.4. Harvey County Sales & Use Tax Distribution 14 - 15 5.5. Information 16 - 34 Labor Market Data (Career Pathways) 2020 Hutch KWAP Application 2020 Weatherization Brochure Road & Bridge Weekly Report 10-14 thru 10-20 Road & Bridge Weekly Report 10-21 thru 10-27 6. DEPARTMENT REPORTS 3:20 p.m. 7. CONSIDER APPROVAL OF WARRANT CHECKS 3:25 p.m. 7.1. 10/30/2020 - $514,334.16 35 - 60 8. ITEMS OF BUSINESS 3:35 p.m. 8.1. Consider Advertisement for Bid for Painting of Airport Hangars C & D at 61 - 97 the Newton City-County Airport Advertisement for Bid for Painting of Airport Hangars C & D 8.2. Consider Resolution 2020-15 - Designation of Public Holidays for 2021 98 - 100 Resolution 2020-15 - Designation of Public Holidays for 2021 8.3. Review Proposed Harvey County's SPARK Phase 1 CARES Act Funding 101 - 319 Grant Awards, Accept Public Comment on the Proposed Grant Awards, and Consider Approval of Grant Awards for the Community Support Grant Program and the Private Schools and Colleges Support Program SPARK Phase 1 CARES Act Funding Grant Awards, Agenda Item Report Page 1 of 322 Community Support Grant Program Application Packet Private Schools and Colleges Support Program Application Packet Senior Center Sustainment Program Application Packet Public Health Grant Program Application Packet 8.4. Consider Three SPARK Phase 1 CARES Act Funding Direct Aid Plan 320 - 322 Amendments SPARK Phase 1 CARES Act Funding Direct Aid Plan Amendments 9. OTHER ITEMS OF BUSINESS 4:00 p.m. 10. EXECUTIVE SESSION 10.1. Discussion of Non-Elected Personnel 11. ADJOURNMENT Page 2 of 322 Helpful Hints for County meetings on Zoom 1. What is Zoom? Zoom is a digital conferencing service that will allow meetings to be broadcast on the internet to devices such as computers, tablets, and phones. It will also allow access to the meeting by telephone audio as well. There is no fee to use Zoom, but your phone minutes or data plan will be used while accessing. 2. Get the FREE Zoom App. If you want to access video and audio, it is highly recommended that users download the free Zoom app. This will allow for easy access on cell phones. You can also download the Zoom app on a laptop or tablet as well. If you do not have the app on your computer, laptop, or pad, after clicking the meeting link you will be prompted to open Zoom or have the option of downloading the app to access the meeting. 3. Meeting Settings. All meetings will have viewers/listeners muted and their video will be disabled. This will allow the meeting to be orderly and allow everyone to hear what is happening. Those who are participating in the meeting will be unmuted when it is his/her time on the agenda so everyone can see and hear them. 4. Expect an Entry Delay. There will be a delay to enter the meeting once you access it. We have to manually allow entrance into the meeting from the waiting room. 5. Please Provide Full Name. If using a cell phone or computer-type device to access the video/audio for the meeting, you will be asked to list your name – and a pre-populated name may appear automatically. We are strongly requesting that you please input your full name when prompted so we can keep record of who attended the meeting. It also helps us to know who we need to unmute for presentations. 6. Just Click the Link. The meeting invitation will have a hyperlink that will allow easy access to the meetings on your cell phone or computer-type device. Just click the link and it will take you to the proper Zoom landing page. But, we do urge that you go ahead and download the FREE app prior to the meeting so you can experience this magic. 7. Landline/Audio Only Cell Phone Calls. If you are only wanting to call in for audio on either a land line or a cell phone, the meeting invitation will have several phone numbers listed for the United States. Please select a number that does not have a specific city listed beside it. Once you call the number, you will be required to input your Meeting ID followed by a #. The Meeting ID will be listed in the meeting invitation information. You may be asked to provide a participant number if you have it. Nobody will have such a number, so please press # again as the system will request. 8. Thanks for your Patience. Please understand that we are working extremely hard to make these systems work, but we expect there will be glitches and things we have not expected. We are doing everything we know to provide this vital service as easily-accessible as possible. This is a learning experience for everyone. We thank you in advance for your cooperation. Page 3 of 322 Agenda Item #3.1. November 4, 2020 Wednesday 3:00 PM - 4:30 PM Harvey County Commission Meeting - If Needed -- Community Room November 10, 2020 Tuesday 9:00 AM - 10:30 AM Harvey County Commission Meeting -- Community Room 4:00 PM - 4:30 PM LEC Ribbon Cutting November 11, 2020 Wednesday All Day Veteran's Day - County Offices Closed November 12, 2020 Thursday 9:00 AM - 10:00 AM Vote Canvass -- Community Room 11:30 AM - 1:00 PM REAP Executive Committee Meeting November 13, 2020 Friday 7:00 AM - 8:00 AM Public/Private Partners Meeting November 17, 2020 Tuesday 9:00 AM - 10:30 AM Harvey County Commission Meeting -- Community Room 12:00 PM - 1:30 PM Joint City of Newton/Harvey County Commission meeting. -- Meridian Center November 20, 2020 Friday 7:00 AM - 8:00 AM Chamber Breakfast Commission 1 11/2/2020 10:26 AM Page 4 of 322 Agenda Item #3.1. November 24, 2020 Tuesday 9:00 AM - 10:30 AM Harvey County Commission Meeting -- Community Room November 26, 2020 Thursday All Day Thanksgiving Day - County Offices Closed November 27, 2020 Friday All Day Day After Thanksgiving Day - County Offices Closed December 1, 2020 Tuesday 9:00 AM - 10:30 AM Harvey County Commission Meeting -- Community Room December 8, 2020 Tuesday 9:00 AM - 10:30 AM Harvey County Commission Meeting -- Community Room December 9, 2020 Wednesday 7:00 AM - 8:00 AM Council of Governments -- 9:00 AM - 10:00 AM LEPC Meeting -- TBD December 10, 2020 Thursday 11:30 AM - 1:00 PM REAP Executive Committee Meeting December 11, 2020 Friday 7:00 AM - 8:00 AM Public/Private Partners Meeting Commission 2 11/2/2020 10:26 AM Page 5 of 322 Agenda Item #5.3. Page 6 of 322 Agenda Item #5.3. Page 7 of 322 Agenda Item #5.3. Page 8 of 322 Agenda Item #5.3. MEMO DATE: October 25, 2020 TO: Harvey County Economic Development Council Board of Directors FROM: Newton City Commission Kelly McElroy, City Manager SUBJECT: Newton Community Development Background Over the past several months the City of Newton has been considering the future of the City’s Community Development Director position. Several potential models were explored in partnership with representatives from Harvey County, the EDC, Chamber, and several other stakeholder groups within Newton and Harvey County. During the same time the results of the Newton community survey were received. Items that scored the highest, and initiatives that had the broadest community support were: Attracting small businesses Adding dining/shopping/entertainment options Downtown development The results of the meetings, the various models considered, and taking into consideration the feedback from the stakeholders and the community, the City Commission has requested the City Manager, in consultation with the EDC and Chamber Executive Directors, develop a job description for a Community Development Director. The individual will be employed by the City and focus specifically on activities surrounding retail and commercial development within Newton. In summary, they will assist with retention and expansion of current businesses as well as proactively recruiting new commercial opportunities to Newton. The person will work in partnership with the EDC and Chamber to compliment and enhance existing programs within both entities. The City Commission is establishing a Community Development Commission (CDC) that will serve as an advisory Board to the Community Development Director. The CDC will have representatives from the City Commission, the EDC, the Chamber, and commercial and retail representation. The CDC will assist with creating an annual work plan and advising on projects and developments as needed. An Ordinance creating the CDC will be drafted and presented to the City Commission at their November 10, 2020 meeting. Ideally the job description will be finalized and posted by the second week in November, allowing for an individual to be hired and potentially in place as early as January 1, 2021. Following the appointment of the CDC by the City Commission, they will likely need to meet in December to determine a meeting schedule and provide initial feedback on initial priorities.
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