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Escribe Agenda Package SCHOOL DISTRICT NO. 35 (LANGLEY) REGULAR MEETING OF THE BOARD OF EDUCATION AGENDA Tuesday, September 22, 2020 7:00 p.m. Microsoft Teams Virtual Meeting Pages 1. AUDIO VISUAL RECORDING (WEBCASTING) OF REGULAR BOARD MEETING 2. CALL TO ORDER 3. ORANGE SHIRT DAY - EVERY CHILD MATTERS (September 30) 4. T-SHIRTS FOR KINDNESS CAMPAIGN - SCHOOL DISTRICT FOUNDATION 1 - 1 5. REPORT FROM "IN CAMERA" 6. CONSENT AGENDA Recommendation: That the Board of Education adopts the consent agenda items as provided 6.1 CONSIDERATION OF MINUTES 2 - 6 6.2 COMMITTEE REPORTS 6.2.1 AUDIT COMMITTEE 7 - 7 7. CONSIDERATION OF AGENDA Recommendation: That the Agenda be approved as presented. 8. SUPERINTENDENT'S REPORTS 8.1 SUPERINTENDENT'S REPORT - EDUCATION RESTART UPDATE 8 - 8 Recommendation: That the Board of Education receives the Superintendent's report on the Education Restart Update for information as presented. 8.2 SUMMER SESSION 2020 9 - 11 Recommendation: That the Board of Education receives the report on Summer Session 2020 for information, as presented. 8.3 BOARD POLICIES AND DISTRICT ADMINISTRATIVE PROCEDURES - NOTICE OF MOTION 12 - 537 Recommendation: That the Board of Education serves Notice of Motion to the District’s education community and its education partner groups that it intends to rescind all current Board Policies, Regulations, and Administrative Procedures effective November 17, 2020. Recommendation: That the Board of Education serves Notice of Motion to the District’s education community and its education partner groups that it intends to approve the Board Policy Handbook effective November 17, 2020. Recommendation: That the Board of Education serves Notice of Motion to the District’s education community and its education partner groups that it intends to acknowledge receipt of the Administrative Procedures Manual for information purposes only on November 17, 2020. 8.4 NAMING OF SW YORKSON ELEMENTARY SCHOOL 538 - 540 Recommendation: That the Board of Education requests the Superintendent commence the process for naming the future SW Yorkson Elementary School as per Policy No. 4004 – Naming of Schools. 9. SECRETARY-TREASURER'S REPORTS 9.1 ENROLMENT REPORT UPDATE 541 - 542 Recommendation: That the Board of Education receives Enrolment Report Update for information as presented. 10. AUDIT COMMITTEE 10.1 APPROVAL OF AUDITED 2019-20 FINANCIAL STATEMENTS 543 - 613 Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the 2019/2020 Audited Financial Statements and request staff to submit them to the Ministry of Education. 10.2 FINANCIAL STATEMENT DISCUSSION AND ANALYSIS Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the Financial Statement Discussion and Analysis (FSD&A) with the 2019/2020 Financial Statements that will be brought to the September 22, Agenda Page 2 2020 Regular Board Meeting for approval. 10.3 SURPLUS RESTRICTIONS Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted surplus of $3,388,260 for the internally restricted (appropriated) by the board, as described in note 12 of the 2019/2020 Audited Financial Statements. Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted surplus of $812,602 to balance future budgets, as described in note 12 of the 2019/2020 Audited Financial Statements. Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted surplus of $1,007,004 for infrastructure replacement, as described in note 12 of the 2019/2020 Audited Financial Statements. Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted surplus of $500,000 for student capacity needs, as described in note 12 of the 2019/2020 Audited Financial Statements. Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted surplus of $2,220,943 for the school generated funds balance that hasn’t been spent and now is part of the operating surplus due to PSAB, as described in note 12 of the 2019/2020 Audited Financial Statements. Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted school operating fund surpluses of $488,628 from 2019/2020 be carried forward to 2020/2021 for schools, as described in note 12 of the 2019/2020 Audited Financial Statements. Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted surplus of $37,561 for Indigenous Education, as described in note 12 of the 2019/2020 Audited Financial Statements. Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted surplus of $210,000 for commitments from 2019/2020, as described in note 12 of the 2019/2020 Audited Financial Statements. Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the internally restricted surplus of $5,000,000 for COVID-19 Agenda Page 3 contingency from 2019/2020, as described in note 12 of the 2019/2020 Audited Financial Statements. 10.4 INTERFUND TRANSFERS Recommendation: That the Audit Committee recommends that the Board of Education of School District No. 35 (Langley) approves the transfer of $2,178,139 from the operating fund to the capital fund, as described in note 13 of the 2019/2020 Audited Financial Statements. 11. NEW BUSINESS 12. TRUSTEE COMMENTS 13. QUESTION PERIOD Due to the use of an online platform for this Regular Board Meeting, the process for question period is as follows. The Board will not be taking questions from members of the public in real time. We encourage members of the public to please submit their questions by emailing [email protected]. Questions will be accepted up until one hour after the adjournment of the meeting. Board members or the appropriate staff will respond to the individual directly to acknowledge they’ve received the email within 24 hours. Thereafter, a response will be provided to the individual. The following will help the public develop questions for Question Period at a Board Meeting that is keeping with the goal of a respectful and focused meeting. Questions.. 1. Need to be directed to the Chair and not to staff; 2. Need to be related directly to the topic on the agenda; 3. Need to be succinct, focused and not be a statement; 4. May not be asked that are related to personnel or directed at an individual trustee; and 5. May not be asked that are related to contract negotiations. All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. The Chair may answer, may defer to staff or indicate a question may not be in keeping with the above guidelines. The Board appreciates the public's interest and wants to ensure a professional meeting is conducted, with Question Period focused on providing guests with the clarification they seek. Trustees also welcome questions from members of the public apart from Question Period. Their contact information is available on the School District website. 14. ADJOURNMENT Recommendation: That the meeting be adjourned at __ p.m. Agenda Page 4 PANDEMIC OF KINDNESS THERE’S A PANDEMIC OF KINDNESS SWEEPING THROUGHOUT THE LANGLEY SCHOOL DISTRICT AND COMMUNITY. Its reach is far and wide and perhaps more contagious than CO-VID 19. Symptoms to look for include feverish generosity, a rash of benevolence and heart-warming flutters of activity. Thank you to all our Community Partners who have donated to the Langley School District Foundation’s Food for Thought Program. The Foundation is so grateful for the response from the community, but we still need help. As the crisis continues, more and more families find themselves in dire straits, often for the first time in their lives. We are in this together. Please help, if you can. Donate online at www.langleyschooldistrictfoundation.com on the Food for Thought page or send cheques to Langley School District Foundation, 4875-222nd Street, Langley, BC V3A 3Z7. Now to pay homage to the many who have already come forward. We couldn’t do what we do without you. Rotary Club of Aldergrove Club of Langley Sunrise 31/05/2020 rbc-logo-shield.svg file:///Users/14114/Desktop/rbc-logo-shield.svg 1/1 604-744-3909 If you need help to feed your family please contact [email protected] or if you would like to donate to our FOOD FOR THOUGHT PROGRAMS go to www.langleyschooldistrictfoundation.com Agenda Page 1 SCHOOL DISTRICT NO. 35 (LANGLEY) REGULAR MEETING OF THE BOARD OF EDUCATION MINUTES Date: Tuesday, June 16, 2020 Location: Microsoft Teams Virtual Meeting Trustees Present: Megan Dykeman Chairperson David Tod Trustee Shelley Coburn Trustee Suzanne Perreault Trustee Rod Ross Trustee Tony Ward Trustee Marnie Wilson Trustee Staff Present: Gordon Stewart Superintendent Brian Iseli Secretary-Treasurer Woody Bradford Assistant Superintendent Mal Gill Assistant Superintendent Shind Chand Assistant Secretary-Treasurer Barry Bunyan Assistant Superintendent Michael Morgan Director, Learning Support Services Michelle Guillou Director, Human Resources Dawne Tomlinson Director of Instruction Sam Muraca District Principal Joanne Abshire Communications Manager Judy Swanson Executive Assistant Partner Groups: Pol Babao Technical Support Specialist Sheryl Barnum CUPE 1851, President Raylene Schallock CUPE 1260, President Tanya Kerr LTA, President Graham Esplen LTA, Vice-President Alicia Rempel DPAC, President John Pusic LPVPA, President _____________________________________________________________________ 1 Agenda Page 2 1. AUDIO VISUAL RECORDING (WEBCASTING) OF REGULAR BOARD MEETING Those in attendance were informed that as per Policy No.
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