SCHOOL DISTRICT NO. 35 (LANGLEY) REGULAR MEETING OF THE BOARD OF EDUCATION
AGENDA
Tuesday, March 7, 2017 7:00 p.m. Langley School Board Office (www.sd35.bc.ca)
Pages
1. CALL TO ORDER
2. REPORT FROM "IN CAMERA"
3. CONSENT AGENDA
3.1 CONSIDERATION OF MINUTES OF JANUARY 24, 2017 AND FEBRUARY 21, 2017 1 - 14
3.2 LOCALLY APPROVED TITLES 15 - 16
3.3 COMMITTEE REPORTS
3.3.1 FINANCE AND FACILITIES COMMITTEE 17 - 17
3.3.2 STRATEGIC PLAN COMMITTEE 18 - 18
3.4 BOARD LIAISON COMMITTEE REPORTS
3.4.1 BCSTA
3.4.1.1 PROVINCIAL COUNCIL (Trustee Dykeman) 19 - 21
3.4.2 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod) 22 - 25
3.5 SCHOOL DISTRICT COMMITTEE REPORTS
3.5.1 ABORIGINAL / ya:ýǝstǝl' (Assistant Superintendent Bradford) 26 - 27
3.5.2 LGBTQ (Assistant Superintendent Guy) 28 - 29
3.5.3 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy) 30 - 30
3.6 COMMUNITY COMMITTEE REPORTS
3.6.1 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee Ross) 31 - 34 3.7 CORRESPONDENCE
3.7.1 Letter from Weir-Jones Consultants Ltd. dated January 12, 2017 35 - 37
4. CHANGE IN ORDER
5. CONSIDERATION OF AGENDA
Recommendation: That the Agenda be approved as presented.
6. SUPERINTENDENT'S REPORTS
6.1 FRAMEWORK FOR ENHANCING STUDENT LEARNING - DISTRICT NUMERACY PLAN 38 - 39
Recommendation: That the Board of Education receives the report on Framework for Enhancing Student Learning for information, as presented.
6.2 ACTION ITEMS
6.2.1 DOUGLAS PARK COMMUNITY SCHOOL CALENDAR 40 - 41
Recommendation: That the Board of Education approves the re-alignment of the Douglas Park Community School calendar with the approved District calendar, commencing September 2017.
6.3 INFORMATION ITEMS
Recommendation: That the Board of Education receives the Superintendent's information item reports, as presented.
6.3.1 ABORIGINAL EDUCATION ENHANCEMENT AGREEMENT UPDATE 42 - 45
6.3.2 ANNUAL REVIEW OF DISTRICT FRENCH PROGRAMS 46 - 63
Recommendation: That the Board of Education approves that staff begin the development of an Enriched French Program with no bilingual Dogwood option at Aldergrove Community School, for implementation in September 2019, to replace the Advanced Placement French Immersion Program at Aldergrove Community School established by Board Motion in April 2014.
6.3.3 REFUGEE UPDATE 64 - 65
Agenda 2 7. SECRETARY TREASURER'S REPORTS
7.1 ACTION ITEMS
7.1.1 POLICY NO. 3840 - NEW SCHOOL SITES 66 - 67
Recommendation: That the Board of Education adopts the amendments to Policy No. 3840 – New School Sites.
7.1.2 POLICY NO. 5004 - VACCINATION RECORDS 68 - 75
Recommendation: That the Policy Committee recommends that the Board of Education adopts the new Policy No. 5004 - Vaccination Records.
7.2 INFORMATION ITEMS
Recommendation: That the Board of Education receives the Secretary Treasurer's information item reports, as presented.
7.2.1 BUDGET UPDATE 76 - 76
8. TRUSTEE COMMENTS
9. QUESTION PERIOD
Question Period is provided at Board meetings for the public to ask questions of clarification. The Board welcomes questions from the public and wants to ensure that those wishing to ask questions can do so.
The following will help the public develop questions for Question Period at a Board meeting that is keeping with the goal of a respectful and focussed meeting.
Questions.. 1. Need to be directed to the Chair and not to staff; 2. Need to be related directly to the topic on the agenda; 3. Need to be succinct, focussed and not be a statement; 4. May not be asked that are related to personnel or directed at an individual trustee; and, 5. May not be asked that are related to contract negotiations.
All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. The Chair may answer, may defer to staff or indicate a question may not be in keeping with the above guidelines. The Board appreciates the public's interest and wants to ensure a professional meeting is conducted, with Question Period focussed on providing guests with the clarification they seek. Trustees also welcome questions from members of the public apart from Question Period. Their contact information is available on the school district website.
10. ADJOURNMENT
Recommendation: That the meeting be adjourned at __ p.m.
Agenda 3
SCHOOL DISTRICT NO. 35 (LANGLEY)
REGULAR MEETING OF THE BOARD OF EDUCATION
MINUTES
Meeting Number: 2017 – 02 Date: Tuesday, January 24, 2017 Location: Langley School Board Office
Trustees Present: Robert McFarlane Trustee Megan Dykeman Trustee Shelley Coburn Trustee Alison McVeigh Trustee Rod Ross Trustee David Tod Trustee Rosemary Wallace Trustee
Staff Present: Gordon Stewart Acting Superintendent David Green Secretary Treasurer Brian Iseli Assistant Secretary Treasurer Claire Guy Assistant Superintendent Woody Bradford Assistant Superintendent Mal Gill Assistant Superintendent of HR Laurie Mason Executive Assistant Ken Hoff Communications Manager
Partner Groups: Kathy Marshall CUPE 1851 Marnie Wilson CUPE 1260 Wendy Cook LTA Gail Chaddock-Costello LTA Suzanne Perreault DPAC Calvin Leung LPVPA
Press: Langley Times 1. ______
OPENING PRESENTATIONS (6:45 pm)
1.1 DW POPPY SECONDARY MUSICAL - "SISTER ACT"
The DW Poppy Secondary Musical Theatre group provided an excerpt from "Sister Act" to the Board. Directors Wayne Ablitt and James Howard guided the following cast
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members: Rebecca Coombs, Teri Johnson, Kaitlin Melger-Iida, Faith Johannesson, Virginia Nikkel and Maeggan Palliyaguru.
2. CALL TO ORDER
The Chair called the meeting to order at 7:05 pm, and began the meeting with the introduction stating: "I would like to acknowledge that the Langley School District is located on the traditional lands of the Kwantlen, Katzie, Matsqui and Semiahmoo First Nations."
3. REPORT FROM "IN CAMERA"
The Vice-Chair reported that the items discussed in the 'In Camera' meeting pertained to personnel and property.
4. CONSENT AGENDA
4.1 CONSIDERATION OF MINUTES OF NOVEMBER 29, 2016
4.2 LOCALLY APPROVED TITLES
4.3 COMMITTEE REPORTS
4.3.1 AUDIT COMMITTEE
4.3.2 FINANCE AND FACILITIES COMMITTEE
4.4 SCHOOL DISTRICT COMMITTEE REPORTS
4.4.1 INCLUSIVE EDUCATION (Assistant Superintendent Gill)
4.5 COMMUNITY COMMITTEE REPORTS
4.5.1 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee Ross)
4.6 OTHER COMMITTEE REPORTS
4.6.1 JOINT LTA/BOARD PROFESSIONAL DEVELOPMENT (Assistant Superintendent Gill)
4.7 CORRESPONDENCE
4.7.1 Letter from Township of Langley dated December 1, 2016
R17/01/24-01 Moved By: Trustee Dykeman Seconded By: Trustee Tod That the Board of Education adopts the consent agenda items as provided.
CARRIED UNANIMOUSLY
5. CHANGE IN ORDER
None
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6. CONSIDERATION OF AGENDA
R17/01/24-02 Moved By: Trustee Wallace Seconded By: Trustee Ross That the Agenda be approved as amended, with the addition of Item 11 - Diversity Week in Langley.
CARRIED UNANIMOUSLY
7. DELEGATIONS
7.1 SANCTUARY SCHOOLS (Gail Chaddock-Costello, LTA)
Gail Chaddock Costello appeared before the Board and presented on Sanctuary Schools while referencing the District policy on student registration.
8. SUPERINTENDENT'S REPORTS
8.1 FRAMEWORK FOR ENHANCING STUDENT LEARNING - DISTRICT LITERACY PLAN
The Board was provided a powerpoint on 'Balanced Literacy'. Presenters included Laurel Costello and Shelley Hegedus.
The goals of balanced literacy were shared (common knowledge and language; research base examples of effective literacy instruction; literacy rich environments; and, hands-on learning ideas).
The components of balanced literacy and practical examples from the classroom were shared with the Board, some of which included: collaboration amongst teachers; teachers using multiple sources; more kids reading and choosing their own books; and, word work centres instead of having spelling lists.
R17/01/24-03 Moved By: Trustee Dykeman Seconded By: Trustee Ross That the Board of Education receives the Framework for Enhancing Student Learning Report for information as presented.
CARRIED UNANIMOUSLY
8.2 COMMUNITY CONSULTATION ON MIDDLE SCHOOL PROGRAMMING
The Board received a powerpoint presentation of the Community Consultation on Middle School Programming and was advised that the process is just beginning and staff have been establishing a format for the four consultations that are underway.
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The format for the consultation meetings was provided and the Board was informed that with regard to previous consultations done with the Langley communities, the District's track record is to listen to people.
The themes coming out of the initial community meetings were provided. The timeline for completion of the process (November 2016 to May 2017) was also presented.
The Board was informed that there will be no changes taking place for the 2017/2018 school year. The earliest that changes could possibly be implemented would be September 2018, but more work needs to be done for that to happen.
R17/01/24-04 Moved By: Trustee Tod Seconded By: Trustee McVeigh That the Board of Education receives the report on the Community Consultation on Middle School Programming for information as presented.
CARRIED UNANIMOUSLY
9. SECRETARY TREASURER'S REPORTS
9.1 INFORMATION ITEMS
9.1.1 REVISED GRANDFATHERING PROCESS FOR POLICY NO. 5084 - ADMISSION TO CHOICE PROGRAMS
The original grandfathering process that was put in place for the 2017/2018 school year received significant feedback on this process from applicants who were on the central master waitlist who strongly felt that having to reapply every year did not represent a grandfathering process. As a result, the Board of Education reconsidered the process and has decided to continue with the grandfathering process that was used for the 2017/2018 school year for those applicants who had applied under the previous process and who had responded to the District’s request in early 2016 to prioritize their first and second choices as contemplated by the Policy. Those applicants on the central master waitlist will therefore not have to reapply every year. They will need to have an account in the online application system, but their place on the master waitlist will be honored as per the revised process. This process will continue until those master waitlists are exhausted. The process is as follows:
- All students on the central master waitlist maintained at the School Board Office who have siblings in the same program will be offered seats in their first or second choice program regardless of the date of application for others on the central master waitlist who do not have siblings in the same program;
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- Applications made under the new online registration process who have siblings in the same program will be offered seats in their first or second choice program;
- All Langley resident students on the central master waitlist will be offered seats, as availability exists, into their first or second choice program based on original application date; and,
- Remaining seats, if any, will be offered to Langley resident students by random draw.
- Those on the revised master waitlist who will not have been offered a seat at this point in the process will be assigned a waitlist priority number based on original application date. These students will either fill seats that have been offered and not accepted or be transferred to the school waitlist for the respective program.
Families on the master waitlist will be informed of the grandfathering process by email and the website will be updated.
9.1.2 CAPITAL PROJECTS UPDATE 2016/2017
The Board received a report on capital projects the District has undertaken since the start of this school year which includes the seismic upgrading and partial replacement of Langley Secondary; the construction of the new Willoughby Area Secondary (WAS) school; and, addition of an eight-room expansion of RC Garnett Demonstration school.
The project agreement funding was reviewed with the Board and a breakdown per project provided.
The Langley Secondary plan was provided, with an explanation of the sections of the school to be demolished, those requiring seismic upgrading and the new additions to be added. The project will be completed by 2020.
The schematic design for the Willoughby Area Secondary and a review of the plans and key dates for the project were shared. This school will be a 1500 student core 1700 secondary school and is a very challenging project from a timeline perspective. It is due to be opened in September 2019.
The RC Garnett expansion of eight rooms to increase capacity from 350 students to 510 was shared. A diagram of the school showing where the addition will be located was provided and it was explained that the six portables on site will need to be relocated (2 moved off-site completely). The plan is for the project to be completed by December 2017. 5
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9.1.3 PARTNER GROUP LIAISON MEETINGS
The Board was reminded that in the 2012/2013 school year, there were several partner group meetings with the Board of Education and the Board has indicated an interest in having conversations with partner groups once again. Staff will extend an invitation to all partner groups to have a joint session before spring break.
R17/01/24-05 Moved By: Trustee Dykeman Seconded By: Trustee Tod That the Board of Education receives the Secretary Treasurer's information item reports, as presented.
CARRIED UNANIMOUSLY
10. COMMITTEE REPORTS
10.1 EDUCATION COMMITTEE
The Board was reminded that the minutes of the December 1 Education Committee meeting were in the package and the following two motions are being brought forward for the Board's consideration.
10.1.1 SPECIALTY ACADEMY FEES
R17/01/24-06 Moved By: Trustee McVeigh Seconded By: Trustee Ross That the Board of Education approves the fee structure for Specialty Academies for the 2017/2018 school year as presented.
CARRIED UNANIMOUSLY
10.1.2 INTERNATIONAL BACCALAUREATE FEES
R17/01/24-07 Moved By: Trustee McVeigh Seconded By: Trustee Wallace That the Board of Education approves the fee structure for the International Baccalaureate Program at RE Mountain Secondary for the 2017/2018 school year as presented.
CARRIED UNANIMOUSLY
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10.2 POLICY COMMITTEE
The Policy Committee met on January 17th and brought forward two policies for Notice of Motion and one policy regulation change of a housekeeping nature.
10.2.1 NEW POLICY NO. 5004 - VACCINATION RECORDS
The Board was informed that this new policy has been recommended by the Policy Committee after considerable review. This policy does not require children to be vaccinated in order to attend school in Langley, it only requires parents to provide vaccination records. The Policy Committee is recommending that the Board serves Notice of Motion that it intends to adopt this new policy at its March 7, 2017 Regular meeting and to allow time for feedback from the community.
R17/01/24-08 Moved By: Trustee Dykeman Seconded By: Trustee Tod That the Board of Education serves Notice of Motion to the District’s education community and its education partner groups that it intends to adopt the new Policy No. 5004 – Vaccination Records at the March 7, 2017 Regular Board meeting.
CARRIED UNANIMOUSLY
10.2.2 POLICY NO. 3840 - NEW SCHOOL SITES
The Board was informed that the changes to this policy is to align the policy with the District’s current process and practice. This policy establishes how the District will acquire land sites in the future.
R17/01/24-09 Moved By: Trustee Dykeman Seconded By: Trustee Ross That the Board of Education serves Notice of Motion to the District’s education community and its education partner groups that it intends to adopt the amendments to Policy No. 3840 – New School Sites at the March 7, 2017 Regular Board meeting.
CARRIED UNANIMOUSLY
10.2.3 POLICY NO. 7009 - ENTRY TO AN EDUCATIONAL PROGRAM (Regulations)
The Board was informed that the change to the Regulations are of a housekeeping nature with the addition of the words 'subject free' in front of ‘Home Purchase Contract’. Board approval is not required for this minor change, it is only brought forward at this meeting to inform the public. 7
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11. DIVERSITY WEEK IN LANGLEY
Diversity and Respect Week in Canada began on Monday, November 16, 2016 in New Brunswick schools as part of a provincial effort to support a safe, welcoming and affirming school environment for all students. Diversity week has taken place for the past three years in Prince George and celebrates differences in race, gender, religion and sexuality. As well, several universities across Canada and the United States have a "Diversity Week".
The Board brought the following motion forward in an effort to make Langley School District a safer and more inclusive community.
R17/01/24-10 Moved By: Trustee Tod Seconded By: Trustee Dykeman That the Langley School District establishes 'Diversity Week' to coincide with Pink Shirt Day in February to promote awareness, acceptance, reconciliation and inclusion for all members of the school community.
R17/11/24-11 Moved By: Trustee Tod Seconded By: Trustee Coburn Motion to Amend: That the motion be amended to include the words 'and respect' following the word 'Diversity':
That the Langley School District establishes 'Diversity and Respect Week' to coincide with Pink Shirt Day in February to promote awareness, acceptance, reconciliation and inclusion for all members of the school community.
CARRIED UNANIMOUSLY
R17/01/24-12 Moved By: Trustee Tod Seconded By: Trustee Dykeman Motion as Amended: That the Langley School District establishes 'Diversity and Respect Week' to coincide with Pink Shirt Day in February to promote awareness, acceptance, reconciliation and inclusion for all members of the school community.
CARRIED UNANIMOUSLY
12. TRUSTEE COMMENTS
Trustees shared comments on their attendance at the TEDx conference and appreciation of the organizers; acknowledged work of staff on middle school consultation process; work of the Langley School District Foundation; and, thanked those in attendance for their time and commitment to education.
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13. QUESTION PERIOD
The Chair called for questions from the public.
Questions were received from the public regarding:
- Middle school consultation meeting: how will middle school be implemented and why the Board decided to go middle school programming for the entire District
14. ADJOURNMENT
R17/01/24-13 Moved By: Trustee Dykeman Seconded By: Trustee Ross That the meeting be adjourned at 8:58 p.m.
CARRIED UNANIMOUSLY
______TRUSTEE ROBERT MCFARLANE J. DAVID GREEN, CPA, CA BOARD CHAIR SECRETARY TREASURER
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Agenda 9
SCHOOL DISTRICT NO. 35 (LANGLEY)
REGULAR MEETING OF THE BOARD OF EDUCATION
MINUTES
Meeting Number: 2017 – 04 Date: Tuesday, February 21, 2017 Location: Langley School Board Office
Trustees Present: Robert McFarlane Trustee Megan Dykeman Trustee Shelley Coburn Trustee Alison McVeigh Trustee Rod Ross Trustee David Tod Trustee Rosemary Wallace Trustee
Staff Present: Gordon Stewart Acting Superintendent David Green Secretary Treasurer Brian Iseli Assistant Secretary Treasurer Claire Guy Assistant Superintendent Woody Bradford Assistant Superintendent Mal Gill Assistant Superintendent of HR Laurie Mason Executive Assistant Ken Hoff Communications Manager
Partner Groups: Kathy Marshall CUPE 1851 Marnie Wilson CUPE 1260 Wendy Cook LTA Bernice Kristoff-Trowell DPAC Calvin Leung LPVPA
Press: Langley Times ______
1. CALL TO ORDER
The Chair called the meeting to order at 7:01 pm, and began the meeting with the introduction stating: "I would like to acknowledge that the Langley School District is located on the traditional lands of the Kwantlen, Katzie, Matsqui and Semiahmoo First Nations."
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2. REPORT FROM "IN CAMERA"
The Vice-Chair reported that the items discussed in the 'In Camera' meeting pertained to personnel and property.
3. CHANGE IN ORDER
4. CONSIDERATION OF AGENDA
R17/02/21-01 Moved By: Trustee Tod Seconded By: Trustee Wallace That the Agenda be approved as amended with the addition of Item 8 – Report from Provincial Council. CARRIED UNANIMOUSLY
5. SECRETARY TREASURER'S REPORTS
5.1 ACTION ITEM
5.1.1 AMENDED BUDGET BYLAW 2016/2017
The Secretary Treasurer presented his report and powerpoint on the Amended Annual Budget 2016/2017 which included an overview of the legislative authority governing the submissions of the Amended Annual Budget Bylaws and the PSAB format (statements and schedules) were provided. Operating fund revenues and expenses were reviewed with major variances from the Annual Budget explained. Details of the Special Purpose Fund and Capital Fund were also provided.
R17/02/21-02 Moved By: Trustee Dykeman Seconded By: Trustee Ross That the Board of Education approves staff to appropriate (unrestrict) the following restricted surplus amounts:
•$500,000 internally restricted for infrastructure replacement •$450,000 District initiative to support schools •$297,942 school surpluses
CARRIED UNANIMOUSLY
R17/02/21-03 Moved By: Trustee Dykeman Seconded By: Trustee Wallace That the School District No. 35 (Langley) Amended Annual Budget Bylaw 2016/2017 in the amount of $212,638,877 be given first reading. CARRIED UNANIMOUSLY
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R17/02/21-04 Moved By: Trustee Ross Seconded By: Trustee McVeigh That the School District No. 35 (Langley) Amended Annual Budget Bylaw 2016/2017 in the amount of $212,638,877 be given second reading.
CARRIED UNANIMOUSLY
R17/02/21-05 Moved By: Trustee Ross Seconded By: Trustee Dykeman That the Board of Education of School District No. 35 (Langley) approve having all three readings of the Amended Annual Budget Bylaw 2016/2017 in the amount of $212,638,877, at tonight’s meeting.
CARRIED UNANIMOUSLY
R17/02/21-06 Moved By: Trustee McVeigh Seconded By: Trustee Tod That the School District No. 35 (Langley) Amended Annual Budget Bylaw 2016/2017 in the amount of $212,638,877 be given third reading, passed and adopted on this 21st day of February 2017.
CARRIED UNANIMOUSLY
6. INTERNATIONAL STUDENT PROGRAM TUITION CHANGE
Policy No. 7002 – Admission of International Students requires that International Student Program students must have comprehensive health and medical insurance for the duration of their stay in Canada. Up until the start of 2017, that coverage was provided in two forms: a policy (Guardme) that covered the student during the waiting period to enrol in Medical Services Plan (MSP) and the Medical Services Plan coverage.
Effective January 1, 2017, the province no longer required minors and dependent minors be charged MSP premiums after the initial waiting period. This change also related to International students. The District has decided to provide an enhanced program of medical coverage, using Guardme, which provided additional coverages beyond what had previously been provided during the waiting period to enrol in MSP. The Board was informed that the District was going to charge $13,500 for tuition for the 2017/2018 school year which includes the cost of the GuardMe medical coverage.
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R17/02/21-07 Moved By: Trustee Dykeman Seconded By: Trustee Ross That the Board of Education receives the report on the International Student Program Tuition Change for information as presented.
CARRIED UNANIMOUSLY
7. EDUCATION COMMITTEE REPORT - DOUGLAS PARK COMMUNITY SCHOOL CALENDAR
The Board was informed that at the February 15, 2017 Education Committee meeting, the Committee received a presentation on the Douglas Park Community calendar with the request to begin a community consultation regarding aligning the school’s calendar with the rest of the elementary schools in the District, commencing September 2017. The breakdown for the proposed calendar consultation and timelines for same were provided.
R17/02/21-08 Moved By: Trustee McVeigh Seconded By: Trustee Tod That the Board of Education approves the District undertake a community consultation on an alternate calendar for Douglas Park Community School and report back to the Board of Education at the Regular Meeting on March 7, 2017.
CARRIED UNANIMOUSLY
8. REPORT FROM PROVINCIAL COUNCIL
At the February 18, 2017 Provincial Council meeting, the following motion was brought forward:
Be it Resolved: That BCSTA write a letter to communicate to the province the need for a provincial committee to work with the federal government and provincial ministries to identify available ongoing funding, and/or acquire ongoing funding required for school districts to meet the complex and diverse needs of Syrian refugee students and their families and ensure their future success.
The motion was passed but was amended to say all refugee funding.
R17/02/21-09 Moved By: Trustee Wallace Seconded By: Trustee Tod That the Board of Education receives the Report from Provincial Council for information as presented.
CARRIED UNANIMOUSLY 4
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9. TRUSTEE COMMENTS
Trustees shared comments on Pink Shirt Day (February 22); Langley Film Festival (Langley School District Foundation fundraiser to support student shelter); and community youth leadership on homelessness.
R17/02/21-10 Moved By: Trustee Ross Seconded By: Trustee Tod That the Board of Education identifies the students involved in the Youth Homelessness Initiative and sends a thank you letter.
CARRIED UNANIMOUSLY
10. QUESTION PERIOD
The Chair called for questions from the public.
There were no questions from the public.
11. ADJOURNMENT
R17/02/21-11 Moved By: Trustee Dykeman Seconded By: Trustee Ross That the meeting be adjourned at 8:05 p.m.
CARRIED UNANIMOUSLY
______TRUSTEE ROBERT MCFARLANE J. DAVID GREEN, CPA, CA BOARD CHAIR SECRETARY TREASURER
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Agenda 14 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: Gord Stewart, A/Superintendent of Schools
RESOURCE: Woody Bradford, Assistant Superintendent
SUBJECT: Locally Approved Title
RECOMMENDED MOTION:
That the Board of Education approves the Locally Approved Title, as presented.
BACKGROUND:
The Locally Approved Title submitted has been reviewed by Instructional Services staff and the Assistant Superintendent. The material has been reviewed for subject matter, curricular relevance and age appropriateness.
Agenda 15 Agenda 16
Finance and Facilities Committee Report
on February 15, 2017 Meeting
At the February Finance and Facilities Committee meeting, the committee received a report from the Secretary Treasurer on the following topics:
- A detailed analysis of the Financial Results to the end of December 2016 with a comparison to the results to the end of December 2015, along with a summary report of the financial results to the end of January 2017
- An update on the sale of County Line Elementary
- Carbon Neutral Capital Program
- School Enhancement Program
- Langley Fine Arts Building Envelop Project
Agenda 17
Strategic Plan Committee Report
on February 15, 2016 Meeting
At the February 15 Strategic Plan Committee meeting, the committee received reports on the following topics:
- Presentations by staff on progress being made on the Langley Secondary School and Willoughby Area Secondary School capital projects
- An update on the Community Consultation on Middle School Programming by the Superintendent and Secretary Treasurer
- Superintendent’s Performance Plan (with the Superintendent and Secretary Treasurer)
Agenda 18 BCSTA Provincial Council: FEBRUARY 2017 Synopsis
The following is a summary of the February 17-18, 2017 reasonable discretion on rules within a school district. The Provincial Council meeting, which took place at the Morris J. presentation included two short videos to emphasize the Wosk Centre for Dialogue in Vancouver. Councillors carried importance of both ethics and discretion. four motions, and you can view both the draft copy of the Provincial Council Meeting Minutes and the Disposition of CSBA Report Motions online. For further details, please contact BCSTA CEO Mike Roberts at [email protected]. President Rezansoff provided further oral reporting in the form of the CSBA Report, which touched on recent meetings President’s Report in Halifax. Key takeaways from the report revolved around continued collaborative efforts, and the importance of During her last Provincial Council meeting as BCSTA working with our counterparts across the country. Increasing President, Teresa Rezansoff delivered an oral report on current membership within CSBA was noted as an important events and future items of note. President Rezansoff spoke to issue, as the organization is at its best when it has as many the need to be one step ahead in the face of the impending stakeholders taking part as possible. The report was closed provincial election, and how BCSTA will remain focused on on the note that registrations have been strong leading to the creating positive working relationships in 2017. Efforts of national congress, and that expectations for the quality of the the Elections Engagement Committee were highlighted, and conference are high. BCSTA’s involvement in hosting the Canadian School Boards Association 2017 National Congress and the National Trustee Read the full CSBA Report here. Gathering on Aboriginal Education, taking place in Whistler, was noted, along with her prediction of a strong gathering Education Committee Report in July. At a joint breakfast meeting with the Aboriginal Education Read the full President’s Report here. Committee an update on the upcoming National Trustee Gathering on Aboriginal Education and the CSBA Congress CEO’s Report (July 5-8, 2017) were presented.
The CEO’s report delivered by Mike Roberts included two During EC Business Meeting the AGM 2017 preliminary separate components on this occasion. First, an overview program was further discussed. With the overarching theme of current BCSTA projects was provided, including the of “Educating for a Changing World” there will be a political publishing of a new Guide to School Legislation (September aspect to the AGM focusing on “Education is the Key” to 2017), the creation of a new Learning Guide for trustees and public education. boards (July 2017), the revamping of the BCSTA website (August 2017), the replacement of our electronic document Planning for the upcoming winter academies, AGM’s management system, and the creation of a Trustee Learning and new trustee academy were discussed. The goal of the assessment tool (March 2017). The intent of all of these professional development program is to continue to build projects is to improve services and resources for on trustee learning and in each election cycle, from the first member boards. Winter Academy after an election to the final AGM, to help both new trustees and their more experienced colleagues to The second part of the CEO report focused on recognizing expand and build upon their knowledge about their role the role Trustees play in establishing ethical behaviour and and responsibilities. Agenda 19 After the 2018 municipal election BCSTA will convene a Financial Committee Report New Trustee Academy (tentative date: January 26-26, 2019) with the goal of helping new trustees understand their roles The members of the Finance Committee reviewed the and responsibilities. It is likely that this Academy will be following agenda items with the February Provincial Council: offered jointly with BCPSEA. 8.1 BCSTA Member Fees Read the full Education Committee Report here. 8.2 BCSTA Draft 2017/2018 Budget
Aboriginal Education Committee Report Agenda Item 8.1 BCSTA Member Fees, shown below, was approved by Provincial Council: Kaleb Child, District Principal of Aboriginal Education & Dr. Scott Benwell, Superintendent of SD85 (Vancouver That BCSTA member fees be increased each year by the Island North) who have been seconded to the Ministry of amount of the most recent five-year average of the Vancouver Education for two years as Field Liaisons for Aboriginal Price Index as of January 1 of each year and that member Education, described the work to date on their Equity in fee increases be supported by any unbudgeted member equity Action project. surplus arising in the fiscal year preceding adoption of BCSTA’s annual budget. Juanita Coltman, K-12 Policy Manager with FNESC, met with our Committee to speak about some FNESC initiatives After its presentation of Agenda Item 8.2 BCSTA Draft and specifically to request support for the inclusion of a 2017/2018 Budget, the Finance Committee requested required First Peoples Course in the revised Grade 10-12 feedback about the budget draft from the assembly and asked curriculum. that any additional feedback be provided to the Finance Committee by March 10, 2017. The final budget draft will be Committee members held a joint breakfast and meeting with adopted by the April 2017 Provincial Council. members of the Education Committee. The two committees reviewed the BCSTA AGM and the NTGAE/CSBA Congress As agenda item 8.1 BCSTA Member Fees, was approved by programs. Members of the committee will also be hosting a Provincial Council, the 2017/2018 draft budget includes an welcome booth at the NTGAE. inflationary member fee increase of 1.22 percent, totalling approximately $22,000. Since the 2015/2016 fiscal year Read the full Aboriginal Education Committee Report here. ended with a member equity, or year-end surplus, this inflationary member fee increase will be fully funded from Legislative Committee Report member equity. Any changes in member fees for individual boards of education will therefore be solely the result of The Legislative Committee delivered a pair of reports to changes in FTE students. Provincial Council Feedback regarding BCSTA’s 2017/2018 draft budget can be Legislative Committee’s Oral Report on Review of Motions: sent to the Finance Committee by mail or by e-mail to: Rick Price (SD48) of the Legislative Committee delivered an oral report regarding the Legislative Committee’s review of BCSTA Finance Committee Provincial Council motions. c/o Jodi Olstead, Director of Finance & Human Resources BC School Trustees Association The Legislative Committee also led Provincial Councillors 4th Floor, 1580 West Broadway in a discussion about BCSTA’s AGM Structure in place Vancouver, BC V6J 5K9 of the regular Issues Forum. A key issue which the Board [email protected] asked the Legislative Committee to consider with respect to AGM structure is the timing of Provincial Council and Sector Leader Speakers Series the AGM business session. To help the Committee with its work on the AGM Structure Review Project, the Committee Assembling under the banner, “How does a strong public asked Provincial Councillors to provide feedback about the education system make a difference to your sector?” BCSTA’s scheduling of the April Provincial Council meeting. Feedback Elections Engagement Committee, with the aim of reaching will be accepted until February 28, 2017. out to community members outside of the education sector, invited the following distinguished guests to the Morris J. Read the full Legislative Committee Report here.
Agenda 20 2 Wosk Centre for Dialogue in Vancouver to speak on the Disposition of Motions importance of public education: The following motions were carried:
• Dr. Patricia Daly, Vice-President, Public Health and 9.1 Fraser Valley Branch Constitution and Bylaws Chief Medical Health Officer, Vancouver Coastal 9.2 Funding of Direct and Indirect Costs Arising from Health Supreme Court of Canada Decision • James Hursthouse, Acting DigiBC Executive Director, 9.3 Recruitment and Retention in Northern Districts DigiBC (as amended) • Bernard Richard, Representative for Children and 9.4 Syrian Refugee Funding (as amended) Youth • Isobel Mackenzie, The Senior’s Advocate See the full Disposition of Motions. • James Rout, Associate Vice-President, Education Support and Innovation, BCIT • Kishoore Ramanathan and Amy Zeng, Representatives, Student Voice
Read our coverage of the session in The Education Leader.
Elections Engagement Committee Workshop On Saturday afternoon after the business session, the Elections Engagement Committee, headed by Donna Sargent and Gordong Swan presented a slideshow reviewing the committee's election campaign strategy. They also asked Provincial Counsellors to brainstorm answers to several questions designed to create discussion on engagement strategies for the election.
Download the Elections Engagement Committee Strategy slide show here.
Read the collated ideas from the brainstorming session here.
Agenda 21 3 Langley District Parent Advisory Council General Meeting Minutes November 17, 2016, 7.00pm
Attendance: Belmont, Blacklock, Coghlan, Dorothy Peacock, James Kennedy, Langley Fundamental, Langley Meadows, Lynn Fripps, Nicomekl, Noel Booth, Parkside, Simonds, RC Garnett, Richard Bulpitt, Topham, Uplands, West Langley, Betty Gilbert, Brookswood, DW Poppy, HD Stafford, Langley Fundamental Middle and Sec, Mountain Sec, Yorkson Creek Guest: Claire Guy, Cst Jillian Roberts, Executive: Christine Brightman, Teresa Blades, Ashish Kapoor, Daniel Lindenberger, Tina Patterson, Dawn Perrault, Kris Mohammed, Bernice Kristoff-Trowell
1. Call to Order: 7:02 2. Welcome and Introductions 3. Adoption of: 1. Agenda for November 17, 2016 – Moved – Coghlan, Second – DW Poppy. Passed 2. Minutes from October 20, 2016 – Moved – DW Poppy, Second – Noel Booth - Passed
4. Special Presentation: Assistant Superintendent Claire Guy presents on Emergency Preparedness. District unified over purpose and consistency. Emergency Preparedness Committee has met 5x since February 2016. 2 year plan has been created with funding. Year 1 2016-17 K-8 are supplied, year 2 will cover grades 9-12. Grab and go bags now in schools, purchased through ST. Johns ambulance. Any leftover supplies from schools K-8 can pass along their previously purchased supplies to Grades 9-12 in the interim if they wish. Schools continue support ongoing drills and language, including the Great BC Shakeout. There is an app coming for Principals and Vice Principals, goal is for reunification. Any questions can be sent to Claire at [email protected]. Powerpoint is attached.
5. Report from Board of Education Trustee David Tod: Coffee cart program in Walnut Grove in its second year. The program supports students learning communication and work skills while teaching compassion and acceptance in the school community. Langley is getting more refugee families that have relocated here. The new curriculum is on the Langley district site, or available here: https://curriculum.gov.bc.ca/. Walnut Grove enrollment numbers up.
6. Report from Superintendent Gord Stewart. Support being sent to Abbotsford Secondary to support their teachers and support community. Access to Student Supports, including Counselling and Mental Health Support, is always available to students in Langley Schools.
Agenda 22 Langley District Parent Advisory Council Recent events in Abbotsford may have left students feeling confused and upset. If your child is in need of support, a number of options are outlined on the District website (https://www.sd35.bc.ca/students-parents/student-support-services/counselling-mental- health-support). Included on the Counselling and Mental Health support page of the website is a document entitled Guidelines for parents/guardians to support children through times of grief which may provide helpful tips for talking to your children about the recent tragedy in Abbotsford. If you feel your child may benefit from counselling services, please contact your school directly. Middle School Consultation has begun, with first meeting on November 23. Will likely be a 10 year plan, with future enrollment patterns and state of facilities to be considered. Design process on LSS started, more info and pictures to come next meeting. Designed to promote collaboration. Report cards will reflect new curriculum (certain subjects). No decisions out of Supreme Court decision around class size and composition. Discussions starting around entrepreneurship for younger grades. Think tank coming to develop opportunities.
7. Special Presentation: Cst. Jillian Roberts presents on Drug Awareness. Part of the Youth at Risk team, deals with mostly 12-17 year olds with mental health issues, family issues, kids on probation. Students in grades as low as 5 have been exposed in some way to drugs (been propositioned, been around them, etc). On Tuesdays and Thursdays Langley Youth Hub is open from 4-8pm for kids ages 12-24 to get access to help, physicians, counselors, food, housing and employment support (https://www.facebook.com/langleyyouthhub). Fentanyl a major concern, RCMP officers have narcan available when handling it, Surrey has had as many as 11 overdoses in one night. Encouraging parents to talk to your kids about drugs, and making good choices. Any parents with questions can contact their school counselor, liaison officer, or Jillian can be contacted at [email protected] if you would like her to speak to your PAC. Drug info cards attached.
8. Old Business: 1. BCCPAC Memberships sent in. 31 memberships sent in, 4 over last year.
2. Feedback for Governance 101 and Treasurer 101. All feedback over the Governance and Treasurer training was well received. If you have any further feedback to share, please email it to [email protected].
3. MOTION: To update the DPAC Constitution and TEMPLATE Constitution to reflect that Deposits should be verified by the President or Vice President, that all files should be backed up remotely, and that the Treasurer and President and/or VP sign the reconciliation record monthly. 3 votes no. MOTION PASSED. Please note that while the majority vote will change the Constitution template, it is a TEMPLATE, and therefore a guide to your own schools Constitution.
Agenda 23 Langley District Parent Advisory Council 9. New Business: 1. Middle School Consultation (first discussion meeting is November 23 at SBO). Kerri and Tina from DPAC to go. If your school has been invited, we encourage you to go and share your feedback. There will be further meetings next year that will be open to everyone to attend and share feedback.
10. Reports from Executives: 1. Presidents Report –Suzanne absent, no report. 2. Treasurer Report: Audit is complete. All signers have signed at the bank. We are still waiting on our gaming money. See further reports:
Agenda 24 Langley District Parent Advisory Council
11. Committee Reports: Ubuntu update: Last year the Ubuntu program was suspended while we reviewed it. Due to some correspondence/delivery issues, there was a deficit of $1540.40 due to the program. We have paid the owing balance July 6, 2016.
12. Correspondence: None.
13. Announcements and upcoming events: We have surveys on the table and hope that you will fill them out. Any further feedback and suggestions for DPAC General Meetings can be sent to [email protected]. If you have a new DPAC rep, please make sure that Christine has your updated info so you are getting our emails.
14. Adjournment: 9:04 Passed.
Agenda 25
ya:yəstəl' (Aboriginal Advisory Committee) Meeting
Date: Friday, January 20, 2017
Location: Ft. Langley Elementary
Attendees: Janet Stromquist Rosemary Wallace Michael Morgan Chief Susan Miller Pam McCotter Cheryl Gabriel Woody Bradford Anne McCotter
Regrets: Katie Pearson Peter James Laurie Brummit Donna Robins
Guest: Jeska Slater, Fraser Region Aboriginal Friendship Centre Association
Topics Discussed:
Racism Against Aboriginal Students and Staff in BC Schools Report As a result of the Auditor General’s report on the education of Aboriginal students in BC public schools, FNESC and Ministry of Education commissioned research looking into racism against Aboriginal students and staff in BC schools. The report is attached for viewing. The report recommends that each district examine itself and take leadership to eliminate any and all racism. One proposed tool is an equity scan that looks at whether there is equity between Aboriginal and non-Aboriginal students in terms of school achievement. This is already done in the District. It is a public report. The table agreed that the Board of Education be presented with the report for examination.
FRAFCA/ SFU Cultural Safety and Cultural Competency in BC Revised Curriculum Jeska Slater from the Fraser Region Aboriginal Friendship Centre Association introduced herself. She is from the Fraser Regional Aboriginal Centre and is asking for permission to partner with the District to ensure that Aboriginal students have a voice in how Aboriginal World Views and Perspectives are taught to themselves and their non-Aboriginal peers. The plan is to develop and pilot a curriculum for teachers on Cultural Safety in the curriculum in Langley that would be made available nation wide. As the table agreed that this would be good work, Jeska will be meeting with the Aboriginal Leadership Team and Instructional Services Department to determine next steps.
Carving Class Update The Aboriginal Program and Langley Education Centre have partnered to offer an Aboriginal carving class. This is similar to the course that was put on hiatus for one year. Students will receive credit for Carpentry and Joinery 12. The course is already full and will be taken by Aboriginal and non- Aboriginal students.
Agenda 26
ya:yəstəl' (Aboriginal Advisory Committee) Meeting
Date: Thursday, February 16, 2017
Location: Ft. Langley Elementary
Attendees: Janet Stromquist Rosemary Wallace Michael Morgan Pam McCotter Cheryl Gabriel Woody Bradford Anne McCotter Katie Pearson Peter James Donna Robins Julie Allen Lekeyten Mike Pue
Topics Discussed:
CSBA National Congress Conference In the spirit of reconciliation, ya:yəstəl' would like to send two table members to the CSBA National Conference in Whistler on July 5th and 6th to attend with any Board of Education members who are attending. Cheryl Gabriel from Kwantlen First Nation and Pam McCotter from Katzie First Nation will attend. ya:yəstəl' is excited about the opportunity to continue collaboration for the benefit of Aboriginal students.
Update on Language Classes Language classes will begin the week of April 3rd at Fort Langley Elementary and Dorothy Peacock Elementary for grades 5, 6 and 7. Parent letters are going home to let all parents know about the opportunity to take this instruction and the Aboriginal Program is holding community meetings with Kwantlen and Katzie First Nation families to make them aware of the opportunity. Staff at both elementary schools have been working with the Aboriginal Program to determine the logistics of scheduling the instruction.
Agenda 27
DISTRICT LGBTQ+ COMMITTEE MEETING
MINUTES
THURSDAY, NOVEMBER 17TH, 2016 4:15 P.M. TO 5:30 P.M. SBO – BOARDROOM
Attendance: Elva Morrison – CUPE 1851 Jessica Bain – Middle/Sec. Counselling Sam Gregory – LTA Perry Moscarda – Elementary Counselling Sandra Sangha – CUPE 1260 Gail Chaddock Costello – LTA Patti Johnson – Excluded Staff Wendy Cook – LTA Renge Bailie – District Principal David Tod – Trustee Brian Leonard – LPVPA Anthony Bruton – CUPE 1851 Dianne Chretien – LPVPA Vanessa Jaggi – LPVPA Debbie Reimer – CUPE 1260 Kaylie Maughan – CJIBC Shauna Aranas – LTA Carmen Phelan – CUPE 1260 Sherry Matheos – LTA
Regrets: Sandra Averill – District Teacher Sarban Sangha – LPVPA
Approval of the Minutes (October 27th) – Minutes Approved
Roundtable Sharing REM – 2 more GSA students got parent permission to come to Operation Rainbow today
Ongoing Business
District Student GSA – Operation Rainbow Good turn out and great energy– about 45 students Small group activity and sharing of language BCTF stickers and safe place – how to make it our own Personal reflection about student needs – open letter to Langley teachers Two-Spirited and Intersectionality, Regalia Video SOGI (Sexual Orientation Gender Identity) - Updates RBC donated $60,000 funding via the ARC Foundation to the 9 pilot school districts. Langley received a grant for $7000 as a result The District plans to buy some books for all elementary schools with corresponding lesson plans Would like to get a collection of video clips to help educate our staff Claire and Renge sit on the Ministry Working Group to help guide the Ministry (includes ARC Foundation, UBC, Out in Schools, Delta School District, Langley School District, Ministry of Ed, BCTF)
SOGI School Leads
LGBTQ+ Minutes – November 17, 2016 Page 1 of 2 Agenda 28
We have at least one person in every school who has agreed to be a SOGI lead and have agreed to be the person to champion the work All leads were asked to connect with their principal Renge will send out information to each lead every month SOGI leads are represented by LTA, CUPE and Administration Will be meeting again as a group in January for a special dinner and presentation by Out in Schools with guest speaker Brandon
New Business
Education and Awareness Renge shared the Resource SOGI 123 website – SOGIeducation.org that includes: policies, school cultures and environments and resources “Two – Spirit” - Renge shared the history, explanation of the term “Two – Spirit” and how impactful it is in the Aboriginal culture “Intersectionality” - Overlapping or intersecting social identities and related systems of oppression, domination, or discrimination ie: race, class, gender “Regalia” – Renge shared this video – created by Jen Sung who also has a website called Love Intersections
Reviewing Goals, Setting Priorities for 2016-17 Rainbow Stickers need to be accompanied with the rules to go with them Could we create our own Langley version? Elementary washrooms Request from the LTA to the Board to fly the rainbow flag in the city - Could every school have a rainbow flag to have up for a week where all schools participate? Parent information and awareness – especially at elementary – need a variety of strategies to communicate (email, website, newsletters, bulletins, inserts, placed in student agendas) Obligation to get information to staff on having a safe working environment for all (perhaps on on-line learning tool or new teacher orientation) Assemblies or regular messages about the negative impact of hurtful language Sharing of the resource: “Welcoming Schools” - a great website / resource CJIBC – kids have been calling and self-referring when issues of homophobia have arisen “Control the Room” – a website that empowers LGBTQ+ youth to control the room and instill confidence
Name edit – LGBTQ to LGBTQ+ The change in the Committee’s name reflects the need to have the + symbol as an addition to indicate all gender identities to be acknowledged
Next Meeting: Thursday, January 26th, 2017; 4:15 p.m. – 5:30 p.m.
LGBTQ+ Minutes – November 17, 2016 Page 2 of 2 Agenda 29
Emergency Preparedness Committee Meeting
MINUTES
Monday, November 21, 2016 4:00 p.m. SBO - Room 129
Integrity, Excellence, Courage, Community
Yole Prosperi- Porta, Kathleen Boles, Karen Wagner, Rod Ross, Kris Mohammed, Kerri Ross Grizjen, Claire Guy
Since we last met…Roundtable updates Abbotsford Experience –reflection - Wrong responses to people internalizing – dealing with uncomfortable situations Importance of communication Principal’s Bags – very heavy – plan to have it be for 2 people - perhaps a small trolley to help transport them out of the school if necessary DPAC Presentation Nov. 17, 2016 Board Presentation Nov. 29, 2016 – coming up Changing Language: Admin Training and roll out Plan for Secondary Schools – moving forward Yole Prosperi-Porta met with teachers from Walnut Grove and Poppy to discuss needs specific to their schools in case of an emergency. At the meeting the teachers discussed some of the challenges specific to secondary regarding student release and storage of supplies
Master of Disaster A great resource – from the Ministry that aligns with the redesigned curriculum – for middle school age students Has several links to align with the curriculum
Other St. John’s does a great response workshop for students for middle grades students - An idea - Could this committee publish a small brochure about – what do you do? What is your family plan? What do you do? To hand out to parents.
Next Meeting - January 16, 2017 4:00 pm, Room 129
Agenda 30 Executive Director’s Report february, 2017
The report will align with the Strategic Plan identifying steps and progress in the interim between Board Meetings. New developments in the past six weeks.
Fundraising:
EVENTS: LIFF: Langley International Film Festival • March 3, 4 & 5 at Chief Sepass Theatre. Featuring six screenings and an opening night gala with producer, director and actors in attendance. Net proceeds from ticket sales go to support art and film programs in Langley Schools.
12th Annual Grand Prix Gala • June 4 at Thunderbird Show Park during the National Cup (premier international equestrian event with horses and riders competing from around the world). Coupled with the amazing display of horsemanship, is the chance to taste award-winning wines and gourmet hors’ d’oeurvres on a sun-drenched patio, inches away from a 1200 pound beast of spectacular grace and beauty. Net proceeds to support food and homeless youth programs. Committee is meeting.
12th annual golf tournament • August 30 at Redwoods Golf Course.
Homeless fundraISING CONCERT • Featuring Her Brothers in a yet-to-be-decided venue. Partnering with Encompass in the planning.
new community partners action schools • Partnering with Action Schools to facilitate the implementation of physical literacy into the school curricula. Action Schools is helping to fund and provide mentors to elementary school teachers in six pilot schools, including Shortreed, Wix-Brown, Gordon Greenwood, Lynn Fripps, West Langley and Fort Langley.
oddfellows • Provided the opportunity for two Langley students to compete in a speech contest with the possibility of win- ning an all-expense paid 10 day trip to New York City. We held a district-wide speech contest, choosing two candidates who then participated in a regional speak-off. Keith Xing, a grade 11 student from RE Mountain Secondary was chosen. He will be going to new York in July.
online collision • Providing $10,000 to purchase four outdoor Buddy Benches to install at Richard Bulpitt, Petersen Road, Alex Hope and North Otter playgrounds. Also providing ongoing funding to help build playgrounds at our schools.
Agenda 31 encompass support services • Working closely with Encompass to help support homeless youth. Partnering in strategizing and planning fundraising events.
Langley memorial Hospital Foundation • Regular meetings with the Executive Director to discuss how the two foundations can work together to sup- port common initiatives. i.e. mental health among youth.
her brothers • Working with the Penner family and the band Her Brothers to help with fundraising events
Ongoing partnerships
Sunrise Rotary • Agreed to support new literacy program in the district with an annual donation of $3000.
united churches of langley & sunrise rotary • Continuing backpack programs at Wix-Brown, Blacklock, Glenwood and Nicomekl.
Weekend Fuel Bags • Started at Yorkson Creek, WGSS and RE Mountain thanks to donations from Silverman Mortgage, Robles Real Estate, A&A Brokers and others. Instigated by three students. Now providing bags to more than 60 students.
southridge fellowship • Supporting a new breakfast program at James Hill with funds and volunteers.
Breakfast Club of canada • Providing funds and support since 2014 for nine schools offering breakfast to 130 students per day, per school.
Re/Max Treeland • Ongoing donations of $450/month to support Food For Thought Campaign. The funds have gone to support Advance Program at ACSS, meal program at Langley Meadows, LFA, Fort Langley and to dozens of students who need help in the District.
Canadian Diabetes Association • The City of Langley mandated that bins had to be removed from school properties in the city. Several schools were upset about the removal and wondered why the City had jurisdiction over school properties. 24 remain at the township schools generating $14,400 per year.
Walnut Grove Business Association • Presented the Foundation with a cheque for $4,000 to start up a breakfast program at WGSS. • Breakfast Club is going well, serving more than 130 students every day.
Agenda 32 Tzu Chi Foundation - • Received notification that we will receive $10,000 per year in 2017.
Poppy Estates- Continues to provide regular donations to support Food for Thought
REFX - Monthly donations to support innovative programs Foundation Initiatives
Patti & John Williams - Monthly donations to support counselling for students with an additional one- time donation of $20,000 to the Foundation.
Initiatives
Fun Farm: New Developments • Continues to offer an amazing program for Langley students. Campaign to sell gift baskets and create curric- ula within the schools around outdoor education. A meeting has been set up with Kwantlen Polytechnic to develop Beekeeping program. • Developing a new program and infra-structure to build yurts, medicine wheel and sweat lodges to enhance and build cultural awareness and learning among Aboriginal students. (especially boys who have lost their way). Working with sd35 to take 30-50 students to the farm on a monthly basis.
Learning Resources & Publications • The Foundation received $20,000 worth of brand new books and is working with Instructional Services to develop literacy assessments utilizing the books to give to students to take home over the summer. Teachers will evaluate any reading improvement among the students every September for the next three years. Grade One students from 7 schools were selected to choose their own 10 books from dozens of choices to take home and read over the summer. This year, grade 4 students will receive the books.
Playgrounds • The Foundation continues to receive donations towards various playgrounds. • North Otter, Belmont, Wix-Brown, James Kennedy, Blacklock and Fort Langley have been installed. Petersen Road and Richard Bulpitt now have on going fundraising campaigns. • Online Collision has provided funding for playgrounds at Alex Hope, Petersen Road, North Otter, and Rich- ard Bulpitt and has offered to install Buddy Benches at those schools.
PA-MOJA • 3 more Kenyan students arrived in Langley in October, 2016 to experience Canadian culture. The Founda- tion continues to facilitate their fundraising. • Butterfly Effect: The Foundation continues to support a global educational interchange among students from throughout the world.
physical literacy • Creating a culture of Physical Literacy. Applied for and received a $50,000 grant. A consulting group has been formed to spearhead the initiative. • A visioning and planning session was held on January 16, 2017. Thanks to a facilitator provided by Envision Financial via Susan Byrom, we were able to identify and define our vision, pillars and details and are now ready to move forward with a well-structured implementation plan.
Agenda 33 scholarships • revamping and updating the administration and stewardship of the Foundation scholarships. Fund includes 1.3 million in trusts and an additional $300,000 in annual awards. • New Funds include: Bryn Hutchinson Memorial, Michael Roberds Memorial, Jaymie Friesen Award and Richard Shermann Memorial.
AWARENESS & Communications
Networking & Relationships • Developing new partnerships with the United Churches of Canada, Presbyterian Church, Langley Hospice Society, Langley Memorial Hospital Foundation, Rotary Clubs, Langley Airport, Kwantlen Polytechnic University, Sources Food Bank, WGBA, Encompass, Premium Brands, Oddfellows, Township of Langley, Shewan Foundation, Breakfast Club of Canada, Save-On Foods, Community Justice Institute, Boys Club Net- work.
Student Success Magazine: • The Spring edition is in production and will be distributed during the first week of March.
Foundation Infrastructure: • Raisers’ Edge : Tracking all Foundations transactions and producing and mailing out all tax receipts, thank you letters, and Student Success invoices in a very timely manner. • New Website has been designed and is live. • Assuming all scholarship administration due to Maureen Pepin’s retirement. • Continuing discussions on how best to staff the Foundation.
Governance & sustainability Board Assessment & Board Skills Assessment • Planning & Policy Committee has completed their mandate and Planning & Policy Documents have now been completed and approved by the Board. • The Board is now composed of 3 directors appointed by the Board of Education and 7 from the community.
Auditors & Accounting • Audit is complete.
Schedule of Events • Conversation Cafe - February 20, 2017 • International Film Festival - March 3, 4, 5 2017 Chief Sepass Theatre. • Her Brothers Homeless Concert - TBA • Grand Prix Gala - June 4 during National Cup Equestrian Jumping Competition • Golf Tournament - August 30, 2017
Agenda 34 Agenda 35 Agenda 36 Agenda 37 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: Gord Stewart, A/Superintendent of Schools
RESOURCE: Woody Bradford, Assistant Superintendent Dawne Tomlinson, Director of Instruction Deanna Lightbody, District Teacher, Instructional Services Department Kim Cline, District Teacher, Instructional Services Department
SUBJECT: Framework for Enhancing Student Learning – District Numeracy Plan
RECOMMENDED MOTION:
That the Board of Education receives the Framework for Enhancing Student Learning Report for information, as presented.
BACKGROUND:
The District Numeracy Plan is currently in place to support teacher growth in instructional strategies that focus on students’ conceptual understanding of mathematics. The ability for students at all grade levels to apply their understanding to real world situations, by having foundational and advanced knowledge about concepts and process in mathematics, aligns with our vision for student success. The District has begun this process by targeting mathematics instruction K – 8 to build a common language of instruction. The Instructional Services Team is using district data and school action plans as vehicles to target specific schools. As we begin to build capacity with this language we will reach out across the District to ensure all schools have the core foundational elements, or big ideas, of the District Numeracy Plan. As with the District Literacy Plan, we will review our successes and challenges at the end of this year and revise the Numeracy Plan accordingly to best meet the needs of student achievement and teacher growth.
For this presentation, Deanna Lightbody and Kim Cline, leaders in mathematics in our District and members of our Instructional Services Team, will provide an overview of the goals, strategies and plans for success as we move forward.
Agenda 38 The Board of Education of School District No. 35 (Langley)
Five Big Ideas for moving forward:
Develop a district-wide set of principles describing the foundations of effective numeracy instruction Develop district-wide numeracy assessment tools Improve mathematics instruction for all students Support teachers in the classroom Support students struggling in Math
Ms. Lightbody and Ms. Cline will also go over the different areas of support currently being provided to schools within the District. In addition, they will showcase examples of effective math practice occurring in classrooms that can help create a system of excellence for numeracy instruction across the district.
Agenda 39 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: Gord Stewart, A/Superintendent of Schools
RESOURCE: Woody Bradford, Assistant Superintendent Carmen Eberle, Principal, Douglas Park Community School
SUBJECT: Douglas Park Community School Calendar
RECOMMENDED MOTION:
That the Board of Education approves the realignment of the Douglas Park Community School calendar with the approved District calendar, commencing September 2017.
BACKGROUND:
The Board of Education passed the following motion at the February 21, 2017 Regular Meeting:
“That the Board of Education approves the District undertake a community consultation on an alternate calendar for Douglas Park Community School and report back to the Board of Education at the Regular Meeting on March 7, 2017.”
Douglas Park Community School has been involved in a consultation process to review their current calendar structure. Ms. Carmen Eberle, Principal of Douglas Park Community School, has been able to engage the community in numerous conversations to ensure that the consultation was comprehensive and complete. Below is the step by step sequence of events for the consultation.
Douglas Park Community Calendar Consult
February 2, 2017 Preliminary discussion at Staff Meeting regarding alternate calendar proposal February 9, 2017 Preliminary discussion at PAC meeting regarding alternate calendar proposal February 15, 2017 Presentation to Board Education Committee February 21, 2017 Board of Education approves community consultation February 23, 2017 Information distributed in school newsletter February 27, 2017 Information distributed via school newsletter and PAC Facebook post March 1, 2017 Meeting for Syrian families (interpretation provided and surveys distributed) March 1, 2017 Community Information Meeting March 2, 2017 Meeting for Karen families (interpretation provided and surveys distributed) March 2, 2017 Surveys distributed to all families, all staff, and all Grade 5 students
Agenda 40 The Board of Education of School District No. 35 (Langley)
Based on feedback and surveys received from parents, students and staff over the course of the consultation process, it is anticipated that the community will be fully supportive of aligning the Douglas Park Community School calendar with the currently approved District calendar, commencing September 2017. The Douglas Park community is excited about this opportunity and appreciates the support of the District and the Board of Education.
Agenda 41 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: Gord Stewart, A/Superintendent of Schools
RESOURCE: Woody Bradford, Assistant Superintendent Michael Morgan, District Principal, Aboriginal Education
SUBJECT: Aboriginal Education Enhancement Agreement Update
RECOMMENDED MOTION:
That the Board of Education receives the update on the Aboriginal Education Enhancement Agreement for information, as presented.
BACKGROUND:
The Langley School District is in the second year of the current Aboriginal Education Enhancement Agreement (AEEA) with the Aboriginal Community and the Ministry of Education. This is the third such agreement between the three parties. Although AEEA’s are no longer required by the Ministry, districts are responsible for strategic planning to ensure positive learning conditions exist for Aboriginal students. As part of the Framework for Enhancing Student Learning, districts are also responsible for linking those strategic plans to agreements which already exist with Aboriginal communities and for reporting on schooling outcomes for Aboriginal students. The district identifies all conditions which lead to inequities in outcomes for Aboriginal students and then develops and applies strategies to address those conditions.
This report highlights progress made towards the AEEA’s two goals as measured by the indicators in the Agreement. The strategies and commitments the District has undertaken to reach the AEEA’s goals are part of the District’s Framework for Enhancing Student Learning and are not part of this report. To provide timely information to the field, the District’s reporting process is in transition. Rather than producing yearly reports, information will be provided to the field as it becomes available to guide the Aboriginal Program and Strategic Planning team. It will also be posted to the District’s online reporting Framework for the Ministry, ya:ỷəstəľ and the Board of Education.
Agenda 42 The Board of Education of School District No. 35 (Langley)
Relationships and data collection are two of the District’s strengths. Data collection allows the District to identify inequities that exist in schooling outcomes for Aboriginal students. Relationships allow the strategic planning and commitments necessary to reduce the inequities.
The Aboriginal Program collects data from the following sources: How Are We Doing Report, Superintendent of Achievement Data, “Tell Them from Me” student surveys, FSA results, District Assessments, Classroom Assessments, Aboriginal Program Assessments and stories.
The data collected allows the Aboriginal Program to work with all stakeholders to implement strategies based on promising practices, research and innovative theory.
The Aboriginal Education Enhancement Report
The AEEA’s two goals serve two unique purposes; changing the system, and supporting Aboriginal students. Each goal is presented below along with the progress towards the selected targets.
Goal #1
Establishing trusting, respectful, partnerships between schools, the School District, and Aboriginal community, acknowledging shared responsibility to implement the Aboriginal Education Enhancement Agreement.
Highlighted Indicators of Success
1. District Employees Understanding
Kairos Blanket Exercise has been chosen as a tool for increasing understanding among staff. The following employees will have participated in the exercise by the end of the school year:
o All Support Staff (SEA, YCW, ASW) o All Elementary School Teachers and Administrators o All Learning Support Service employees o All Elementary Counselors
Each middle school has a Team Leader for Aboriginal Worldviews and Perspectives
Each secondary school has a Department Head for Aboriginal Worldviews and Perspectives
2. Schools and Departments
A review of school Action Plans for Learning reveals
o While most schools identify the number of Aboriginal students in their school, none had a goal specific to its Aboriginal students
Agenda 43 The Board of Education of School District No. 35 (Langley)
o Very few mentioned the Aboriginal Program in the school o Only one site desegregated data to identify Aboriginal students and progress towards a goal (of important note - that school was able to increase their success 800 percent)
3. Schools with Dedicated Space
The majority of schools have a dedicated space for the Aboriginal Program A minority of schools have spaces that are both large enough for group activities and private activities Some schools do not have a space for the Aboriginal Program
There has been minimal progress towards the following targets: All Aboriginal students have a Circle of Caring All District departments not directly serving students have a goal linked to the Aboriginal Education Enhancement Agreement
Goal #2
Working together as a team to create strength-based personalized, student-centered, learning that respects Aboriginal history, cultural values and nurtures a sense of belonging for the success of all Aboriginal students.
Highlighted Indicators of Success
1. Grade to Grade Transitions
Transition to grade 12 decreased from an all-time high of 98 percent for the 2014-15 cohort to 92 percent for the 2015-16 cohort (98% female; 84% male) Completion equity, the gap between Aboriginal and non-Aboriginal six-year completion, widened from an all-time low of 10 % in 2014-15 (1% for female and 20% for male) to 14% in 2015-16 (10% for female and 18% for male)
2. Future Completion Rates
Future completion rates are gathered from the Superintendent of Achievement Reports delivered to the school each year. These reports present data for students in grade 8 to the students in the six-year completion cohort. District staff use multiple data points to target specific groups of students for support
3. Attendance
Elementary attendance rates have remained unchanged over the past year for both male and female students Secondary attendance has been gathered for the first time. This year’s data will be used as the baseline.
Agenda 44 The Board of Education of School District No. 35 (Langley)
4. Students experiencing success in their school of choice
The 2015-16 cohort six-year completion rate for Aboriginal students in schools traditionally deemed “alternative” requires attention
5. Appropriate supports for students identified as having special needs
District staff believe that all students receiving appropriate supports will be part of the successful 6-year completion cohort o Data suggests that students entitled to behaviour support are not on track to experience equitable outcomes compared to their Aboriginal and non-Aboriginal peers o Data suggests that students entitled to learning supports are not on track to experience equitable outcomes compared to their Aboriginal and non-Aboriginal peers
Agenda 45 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: Gord Stewart, A/Superintendent of Schools
RESOURCE: Claire Guy, Assistant Superintendent of Schools Ellen Bornowsky, District Teacher, Modern Languages
SUBJECT: Annual Review of District French Programs
RECOMMENDED MOTION #1:
That the Board of Education receives the Annual Review of District French Programs for information, as presented.
RECOMMENDED MOTION #2:
That the Board of Education approves that staff begin the development of an Enriched French Program with no bilingual Dogwood option at Aldergrove Community School, for implementation in September 2019, to replace the Advanced Placement French Immersion Program at Aldergrove Community School established by Board Motion in April 2014.
BACKGROUND:
At the April 29, 2014, Regular Meeting of the Board of Education the following motions were passed:
“That the Board of Education approves the transition to an Advanced Placement French Program at Aldergrove Community Secondary School (that continues to provide a Bilingual Dogwood option) beginning in the 2014/2015 school year.”
“That the Board reviews the French programs in the District on an annual basis.”
At the Regular Meeting of the Board of Education on March 7th, Claire Guy, Assistant Superintendent and Ellen Bornowsky, District Teacher for Modern Languages will present a brief overview of some of the highlights of the work of the District over the past year in relation to French programs.
Agenda 46
Report to the Board of Education Regular Meeting
Annual Review of District French Programs
Presented by: Claire Guy, Assistant Superintendent Ellen Bornowsky, District Teacher, Modern Languages March 7, 2017
Agenda 47
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
Annual Review of District French Programs March 7, 2017 Page 2 of 17
Agenda 48
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
TABLE OF CONTENTS
INTRODUCTION ...... 4
BACKGROUND ...... 4
ENROLMENTS AND MINISTRY OF EDUCATION FUNDING FOR FRENCH PROGRAMS ...... 5
IMPLEMENTATION OF THE REDESIGNED CURRICULUM ...... 5
PROFESSIONAL DEVELOPMENT ...... 6
CREATING COMMUNITY ...... 6
INTERCULTURAL COLLABORATION WITH FRANCE ...... 7
PROGRAM HIGHLIGHTS ...... 7
CONCLUSION ...... 8
APPENDICES
Annual Review of District French Programs March 7, 2017 Page 3 of 17
Agenda 49
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
I. FRENCH IMMERSION ENROLMENT ...... 9
II. CORE FRENCH ENROLMENT...... 10
III. FRENCH PROGRAMMING IN THE ALDERGROVE REGION...... 11
Annual Review of District French Programs March 7, 2017 Page 4 of 17
Agenda 50
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
INTRODUCTION
The purpose of this report is to provide information to the Board of Education on the current state of French programs in the District with a focus on the work that has taken place within the last year. It should be noted that for the purpose of this report, when discussing “French Programs”, there is an intent to speak not only of French Immersion programs but also to include Core French (French as a Second Language), as they are tied closely together.
BACKGROUND
As part of their educational programming, all students in British Columbia are required to study an additional language, with the majority of schools pursuing French, as it is Canada’s other official language. Students in grades 5 to 8 experience French language instruction as part of their regular program, and instruction at the elementary and middle level is typically provided by the regular classroom teacher. There may be differences in the allocation of time given to French instruction based on the individual nature of schools and the expertise of the teachers involved. After grade 8, French as a Second Language becomes optional and is an elective choice for students. In the secondary schools, specialist teachers with training in the methodology of teaching Core French and French Immersion deliver the curriculum.
In addition to Core French instruction, Langley School District offers two choice programs in French Immersion: Early French Immersion which begins in Kindergarten, and Late French Immersion which begins in grade 6. Both immersion programs afford students the opportunity to continue language instruction in French until the end of grade 12. If they do so successfully, they are able to earn both the BC Certificate of Graduation (Dogwood Diploma) and the Diplôme de Fin d'Études Secondaires en Colombie-Britannique with a French Immersion designation (the Dual Dogwood Diploma).
Early French Immersion is currently offered at Belmont Elementary and James Kennedy Elementary. Late Immersion is currently offered at Alex Hope Elementary, Betty Gilbert Middle, and Noel Booth Elementary. At present, School District 35 offers a continuation of these programs at the secondary level at Aldergrove Community Secondary School, Brookswood Secondary School, and Walnut Grove Secondary School. Please note that the District is currently reviewing French programming in the Aldergrove region (See Appendix III). Regardless of whether the students begin French Immersion in Early or Late Immersion programs, they come together at the secondary level to continue their studies.
Langley School District currently has the support of a 0.6 District Teacher for Modern Languages who works to support all second language programs and curriculum including French. This teacher’s role is to lead, guide and support classroom teachers
Annual Review of District French Programs March 7, 2017 Page 5 of 17
Agenda 51
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs with the selection of resources, instructional strategies, and overall curriculum support for not only French, but for all languages.
ENROLMENTS AND MINISTRY OF EDUCATION FUNDING FOR FRENCH PROGRAMS
French is an area that receives targeted funding from the Ministry of Education via a five- year protocol agreement between the federal and provincial governments. This includes funding for both Core French and Immersion programs. Student enrolment numbers in these programs are reported to the Ministry of Education each year as part of the District’s 1701 enrolment count.
At present, the District enrols 1,542 students in French Immersion programs (both Early and Late) from Kindergarten to Grade 12. This is an increase of 94 students from last year, and consequently, the District recently received an additional small allocation of funding as a result of this increased growth. There are 7,050 students from grades 5 to 12 receiving Core French instruction throughout the District, representing an increase of 271 students over 2015-2016. (See Appendix I and II)
FRENCH PROGRAMMING IN THE ALDERGROVE REGION
The District has recently entered into a dialogue with the Betty Gilbert and Aldergrove Community Secondary School school communities as to the need to make changes to French programming in the region. In spite of the many efforts made over the past several years, particularly with the establishment of the Advanced Placement Program in 2014, to provide choice and flexibility for students with the hope of retaining viable enrolment numbers participation in the French program continues to decrease. The District has created a plan whereby students currently in grades 10 to 12 will have the opportunity if they choose, to complete the requirements to achieve a Bilingual Dogwood Diploma during the 2017-18 school year. Current grade 9 students will be offered the option to participate in an “Enriched French Program” under development at Aldergrove Community Secondary, or transfer to the traditional French Immersion program offered at Brookswood or Walnut Grove Secondary. The details of the work that has been done by the District is included as Appendix III to this report.
A parent meeting was held on February 23, 2017 for both school communities at Aldergrove Community Secondary to inform them of this decision. This parent meeting was well attended and while there was some disappointment to note the trend of declining numbers, parents understood the need for change and were appreciative of receiving the information and the effort of the District to continue to provide enrichment opportunities in French for Aldergrove region students.
IMPLEMENTATION OF THE REDESIGNED CURRICULUM
Annual Review of District French Programs March 7, 2017 Page 6 of 17
Agenda 52
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
The redesigned curriculum is intended to provide students with authentic, meaningful and personally relevant learning experiences that make connections within the context of a global community. Both the Core French and Immersion curricula strongly emphasize a diverse range of Francophone cultural elements and promote oral interaction among students, resulting in high levels of student engagement. A specific focus this year has been on the infusion and inclusion of Aboriginal perspectives, worldviews and content. The District has been working to source and supply schools with appropriate and authentic Aboriginal resources in French to support instruction.
The K to 9 curricula for Core French and French Immersion have been fully implemented for the 2016 – 2017 school year. Teachers who work with students from grades 10 to 12 are currently exploring the draft curriculum that was recently distributed by the Ministry, with the intent of full implementation for September 2018. In an effort to remain contemporary, staff and administrators at our secondary French Immersion schools are currently exploring elective course offerings that will be of interest to today’s learners.
PROFESSIONAL DEVELOPMENT AND SUPPORT
The District continues to provide a variety of professional development opportunities to interested teachers to build their capacity and comfort with the redesigned curriculum as well as building their confidence in speaking French. Some recent examples include:
SFU Francofun Bootcamp (3 day immersion and focus on instructional strategies) Training and re-certification for DELF Examiners (Diplôme d’Études en Langue Française) ACPI conference (Association Canadienne des Professeurs d’Immersion) Monthly email updates to all middle and secondary teachers (Mise à Jour) Aboriginal resources from Strong Nations publishing house Resource booklet for elementary teachers: “How to have fun teaching French … even if you’re not comfortable yourself!” (24 classroom tested activities and ready to use handouts) School visits to 14 elementary schools, 4 middle schools and 8 secondary schools Workshops on Formative Assessment in the L2 Classroom, Project of Heart (Projet du Coeur), Aboriginal Literature in French Immersion (Lecture Autochtone) Side-by-Side Support and Team-Teaching of grade 5 Core French students at Blacklock Field Trips to Guilford Cinema (CPF Film Festival), Festival des Voyageurs (Fort Langley), 2017 Fencing World Championships (Richmond Oval), FRAL 8 Skating Party (George Preston Arena)
Annual Review of District French Programs March 7, 2017 Page 7 of 17
Agenda 53
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
CREATING COMMUNITY
French Immersion in Langley is offered in dual-track (English and French language) schools throughout three regions within the District. District staff actively promote opportunities for administrators, teachers, students and parents that will build a sense of belonging and bilingual identity. Administrators meet regularly to share information about the educational programs and innovative practices in their respective buildings. Special attention is being given to the transition process for our grade 7 early and late immersion students, who come together at both Walnut Grove and Brookswood Secondary Schools. Proposed events for the spring include a “pique-nique au parc” and school visits hosted by grade 10 FI students. The French Immersion team is working diligently to ensure students participate in high quality learning experiences that will motivate them to remain in French Immersion and graduate with the Dual Dogwood Diploma. At the intermediate grades, teachers have collaborated to create specialized reading assessments to obtain a realistic measure of students’ proficiency in French.
The District continues to develop channels of communication to inform, promote, and respond to the needs of the parent community. The District Teacher is one of the first points of contact for parents inquiring about access to the popular early Immersion program. Parents receive timely information about all the options available to them, including late immersion and the other second languages offered in our high schools. Moreover, the District’s partnership with CPF (Canadian Parents for French) continues to grow in scope as the Langley Chapter works to re-establish a more prominent presence in the District.
INTERCULTURAL COLLABORATION PROJECT WITH FRANCE
In October 2016, École Élémentaire Belmont welcomed a delegation from the Aix- Marseilles region in the south of France who were interested in observing our early French Immersion classes. The District is currently exploring options for interested teachers to partner with classes in France to facilitate a virtual cultural exchange on topics of mutual interest that could include: news, media, heritage, the environment, fine arts, technology, music or sports. This initiative is in the very preliminary stages of development and is part of the District’s effort to provide truly authentic experiences for students. The District received a small grant of approximately $2000 from the Ministry of Education to support this initiative.
PROGRAM HIGHLIGHTS FOR 2016-2017
In keeping with the District’s core value of Community, the District has been actively promoting authentic local Francophone cultural events and is pleased to have had students from five elementary schools and one secondary school attend the Festival des Voyageurs at Fort Langley in January.
An upcoming event that exemplifies the District’s Core Value of Courage is the annual Concours d’art Oratoire. Students in both Core French and Immersion are currently
Annual Review of District French Programs March 7, 2017 Page 8 of 17
Agenda 54
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs preparing speeches for the French language public speaking competition. Grade level winners from each school will compete at the District events on April 4th and 5th. District winners will compete at the Provincial Concours in early May.
As part of the District’s commitment to high expectations and the Core Value of Excellence, approximately 130 secondary students will complete a DELF Exam in April to receive an internationally recognized certificate of proficiency that they can use in securing post-secondary studies and future employment. Successful DELF exam completion also provides students with four external credits toward graduation.
CONCLUSION
The District is proud of the ongoing dedication and commitment of its teachers, administrators and support staff in the delivery of the Core French and French Immersion programs.
District Staff are committed to self-reflection, refining and providing the highest impact instructional strategies so that all Langley students can excel and continue to value and improve their developing communication skills and awareness of Francophone cultures around the world.
Annual Review of District French Programs March 7, 2017 Page 9 of 17
Agenda 55
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
APPENDIX I FRENCH IMMERSION ENROLMENT
Early Immersion Grades 2016-17
Belmont Elementary K-7 352 James Kennedy Elementary K-7 361 713 Late Immersion Alex Hope Elementary 6-7 118 Noel Booth Elementary 6-7 50 Betty Gilbert Middle 6-8 79 247 Secondary Immersion Aldergrove 9-12 55 Brookswood 8-12 220 Walnut Grove 8-12 307 582
Total FI Enrolment 1542
2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 Total FI 1366 1397 1449 1443 1448 1542 Enrolment
Agenda 56
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
Agenda 57
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
APPENDIX II CORE FRENCH ENROLMENT
2016/17 Elementary 2848 Middle 1827 Secondary 2381 District Total 7056
Secondary Schools 2014/15 2015/16 2016/17 ACSS 91 96 76 BSS 237 224 241 DWP 287 315 276 LFAS (8-12) 225 213 232 LFMS (incl. 6/7) 467 410 410 LSS 128 139 134 REMSS 325 398 475 WGSS 628 636 675 Equestrian Academy 5 55 33 83 U-Connect (gr. 5 – 9) (gr. 5-7) (gr. 4-10) Total: 2388 2331 2381
Middle Schools HDS 453 524 510 BGMS 334 341 341 Yorkson Creek 781 865 976 Total: 1568 1730 1827
2011/12 2012/13 2013/14 2014/15 2015/16 2016/17
Agenda 58
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
Total Core 6485 6525 6357 6485 6785 7056 French
Agenda 59
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
APPENDIX III FRENCH PROGRAMMING IN THE ALDERGROVE REGION
Agenda 60
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
REVIEW OF FRENCH PROGRAMMING IN THE ALDERGROVE REGION
In the spring of 2014, the Board of Education passed the following motion:
“That the Board of Education approves the transition to an Advanced Placement French Program at Aldergrove Community Secondary School (that continues to provide a Bilingual Dogwood option) beginning in the 2014/15 school year.”
Previous to this motion, District Staff had completed a review of French Immersion programming in the Aldergrove region that began in September 2013. This work culminated with the recognition that the enrolment in the region was such that a long term robust, educationally vibrant, and fiscally sound French Immersion program at Aldergrove Community Secondary School was not sustainable in the long term. The District recognized the need to offer some sort of enriched program for students interested in continuing their French studies, but that a traditional French Immersion program would not continue to be viable. To that effect, District and school staff worked together to explore and implement innovative changes at the secondary school to create an Advanced Placement French program and also give students the option of attaining the Bilingual Dual Dogwood Diploma program if they so desired. While several positive changes have since been implemented, including the creation of mixed courses, grade clusters, and implementation of the DELF (Diplôme d’Études en Langue Française) exam, unfortunately, there is still insufficient enrolment to permit the school to continue to offer the Bilingual Dogwood option at that site. Consequently, the District now finds itself in a position where once again, there is a need to re-examine programming to find a more feasible solution.
Current Plan for the Advanced Placement Program
The current French Advanced Placement Program enrolment for the 2016-17 year at Aldergrove Secondary is as follows:
Grade 9 21 students Grade 10 16 students Grade 11 6 students Grade 12 12 students
Agenda 61
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs
Due to the successful implementation of the District’s transition plan, all students currently in grades 11 and 12 have already completed the courses required to fulfill the Dual Dogwood Bilingual Diploma if they so desire. The challenge now becomes how to support the academic needs of students currently in grades 9 and 10.
Consequently, the District is proposing that for the 2017-18 year, all students currently in grade 10 who wish to fulfill the requirements of the Dual Bilingual Dogwood Diploma take 4 courses in French to allow them to complete these requirements. For current grade 9 students, the District will allow them to continue with the planned 2 French courses for the 2017-18 year, but for their remaining years, should they wish to graduate with the Bilingual Dogwood Diploma, they would be guaranteed placement in the French Immersion programs at either Brookswood Secondary or Walnut Grove Secondary School. As French Immersion is a program of choice and the District does not provide bussing for such programs, parents would be responsible for transportation to the other school.
Proposed New Enriched French Program
The District remains committed to providing enrichment opportunities within students’ own catchment area. It should be noted that Advanced Placement French courses that originate from post-secondary institutions in Canada and throughout the United States can be somewhat limiting in their scope and offerings. Upon review, District Staff are proposing an enriched French program that would be flexible and recognizes student achievement and language acquisition regardless of how long they continue. To that extent, the District is exploring other innovative options to provide an enriched experience to those students currently in grade 9 at Aldergrove Community Secondary School as well as the upcoming Betty Gilbert Late French Immersion students. The table below provides current Late French Immersion enrolment at Betty Gilbert Middle School.
Grade 6 30 students Grade 7 29 students Grade 8 19 students
One consideration would be an enriched one semester cohort program that students could take in either their Grade 11 or 12 year that would allow them to benefit from their late immersion experience at middle school and use their language skills in a range of authentic situations. The proposal would be to include a cluster of 4 courses that could
Agenda 62
SCHOOL DISTRICT NO. 35 (LANGLEY)
Report to the Board of Education Annual Review of District French Programs potentially include some relevant, cultural, hands on opportunities that students would find meaningful and engaging. This proposal is still in the preliminary stages of planning but there is a commitment on behalf of the District to provide some type of unique and enriched opportunity for those late immersion students from Betty Gilbert and the current Aldergrove grade 9 students to encourage them to continue with their French studies.
As part of an enriched program, the District would also encourage voluntary student participation in the DELF exam. The DELF (Diplôme d’Études en Langue Française) Exam is an internationally recognized certification that assesses students’ competencies in listening, speaking, reading and writing. The DELF exam provides students with 4 external credits towards graduation and is a valuable asset for any student wanting to study, work, or travel outside of British Columbia. The Bilingual Dogwood Diploma issued by the BC Ministry of Education indicates that a student has completed a specific number of course credits in French and does not specify the competency of the student’s acquisition of the French language. Betty Gilbert students would be welcome at the end of their French studies (regardless of the grade) to take the DELF exam if they wanted an external recognition of their level of language acquisition.
Agenda 63 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: Gord Stewart, A/Superintendent of Schools
RESOURCE: Karen Beatty, District Vice-Principal, ELL/SWIS
SUBJECT: Refugee Update
RECOMMENDED MOTION:
That the Board of Education receives the Refugee Update for information, as presented.
BACKGROUND:
Since March of 2016 the District has received 156 family members who are Syrian Refugees. Sixty-six of these family members are students attending ten schools around the District. Currently, almost half (29) of these students attend Douglas Park Community Elementary. The next largest group of ten students attend Parkside Centennial Elementary closely followed by HD Stafford Middle School with nine students.
Since January, 2017 the District has assigned a dedicated SWIS (Settlement Worker in Schools) worker to Douglas Park Community Elementary who is assisting staff and students with interpretation, conflict resolution and life skills. At HD Stafford the ELL (English Language Learners) Department is running a half day Newcomer (reception) Class that provides English language instruction as well as reading and writing intervention for refugee students. Additional ELL support has been placed in the Aldergrove Region for these new students as many have had interrupted, or no, previous educational experience.
In the Aldergrove and Langley Secondary catchments, the federally-funded SWIS Immigrant in Schools Program is providing additional support with resettlement issues for refugees and immigrant youth in middle and secondary schools. This program works to reduce stress in the youth and eases their adjustment into school allowing them to focus on their academic performance.
At LSS, two additional classes were created in February to assist refugee and immigrant students. Newly arrived refugee students with significant educational gaps are receiving daily early learning literacy instruction. A Workplace Readiness class is preparing vulnerable immigrant and refugee youth with the skills they will require to manage in the workplace. These are students who will not be able to complete high school requirements and graduate within the allotted time due to their lack of previous formal education, age at arrival to Canada, and lack of English language skills.
Agenda 64 The Board of Education of School District No. 35 (Langley)
Over Spring Break, the District will be running two separate one week programs at Douglas Park Community Elementary with some assistance from five student teachers. A Newcomer Youth Program for students ages 11-15 led by District SWIS workers in conjunction with the PUCKS facilitator will run in week one. This program will include numerous activities and field trips to various locations in the lower mainland. An ELL Booster Camp for refugee students in Grades 3 to 5 will be run in week two. This program will be led by two ELL side by side teachers. The activities will build on the strengths, oral language skills and knowledge to facilitate the student’s integration into the school and community.
Agenda 65 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: Policy Committee
SUBJECT: Policy No. 3840 – New School Sites
RECOMMENDED MOTION:
That the Board of Education adopts the amendments to Policy No. 3840 – New School Sites.
BACKGROUND:
Revisions to this policy were presented to the Policy Committee at the November 8, 2016 Policy Committee meeting. It was explained that given that the process of entering into option agreements followed by the District now in acquiring a new school site is different from the process described in the policy, the decision was made to revise the policy in accordance with current process and practice. After further discussion, revisions were made with the request to bring this item back to the January 17, 2017 Policy Committee meeting.
The final revisions as attached, were approved at the January 17, 2017 Policy Committee meeting with the request that the amended policy go to the January 24, 2017 Regular Meeting of the Board with the recommendation that the Board of Education serve Notice of Motion that it intends to adopt the revisions to the policy at the March 7, 2017 Regular Board meeting. Notice of Motion was served at the January 24, 2017 meeting and the Policy amendments were circulated. No feedback has been received.
Agenda 66
BOARD OF EDUCATION SCHOOL DISTRICT NO. 35 (LANGLEY)
POLICY MANUAL Policy No. 3840
Date 17 03 07 SUBJECT: NEW SCHOOL SITES Revised 73 12 03 83 05 16
It is the policy of the Board that where possible new school sites shall be purchased in conjunction with the City of Langley or the Township of Langley and developed for joint school grounds-park sites to benefit the community at large.
A Realtor may be retained for the purpose of carrying on negotiations for the purchase of a school site on behalf of the Board. If negotiations are successful, payment for services rendered shall be in accordance with the Real Estate Board schedule of fees.
The Secretary Treasurer is authorized under this policy to enter into discussion with the City of Langley or the Township of Langley to identify a joint school grounds/park site and with the approval of the Board of Education, enter into an option agreement to purchase the school grounds site portion of the joint property at a future date.
An option agreement signed under this policy shall contain clear language that provides the District a provision not to exercise the option.
Upon availability of necessary funding, the Secretary Treasurer is authorized to engage legal counsel to develop a purchase agreement to acquire the site from the land owner.
Agenda 67 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: Policy Committee
SUBJECT: Policy No. 5004 – Vaccination Records
RECOMMENDED MOTION:
That the Policy Committee recommends that the Board of Education adopts the new Policy No. 5004 – Vaccination Records.
BACKGROUND:
The discussion of vaccination records and whether they should be required or mandatory began in September 2015 when an article was published in the Victoria News entitled “Mandatory Vaccination Records Urged for Schools”. A report was made to the Board at the January 26, 2016 In Camera meeting and the Board referred this issue to the Policy Committee for development of a draft policy.
The topic was brought forward to the April 19, 2016 Policy Committee meeting and discussion ensued with the common thread being that it is important to note that the request would not infer that the Board of Education require students to be vaccinated, but rather it be simply a request for formal records of any vaccinations received.
This item returned to the May 31, 2016 Policy Committee meeting for further discussion and a draft policy was presented to the Committee at the November 8, 2016 Policy Committee meeting. Revisions to the draft policy were requested and those revisions were provided at the January 17, 2017 Policy Committee meeting. The final revisions, as attached, were approved at that meeting and recommended that Notice of Motion be served at the January 24, 2017 Regular Board meeting. The Board of Education served Notice of Motion that it intends to adopt this policy at the March 7, 2017 Regular Board meeting. The Board has received feedback on this new Policy as per attached.
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BOARD OF EDUCATION SCHOOL DISTRICT NO. 35 (LANGLEY)
POLICY MANUAL Policy No. 5004
Date SUBJECT: VACCINATION RECORDS Revised 17 03 07
The Board believes that promoting students’ health is a responsibility shared with parents, the health sector and the community.
The Board is concerned about the potential spread of communicable diseases such as measles, mumps and whooping cough to unvaccinated children in schools.
Under this policy, the Board requires parents and guardians to provide the immunization records of their children.
This policy does not require that vaccinations be mandatory, however the information gathered would give schools the ability to act in the event of an outbreak.
Vaccination records will only be accessible through the School Board Office in the event an outbreak occurs.
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Policy No. 5004 – Vaccination Records Feedback Summary
The following list is a summary of the attached feedback on the Notice of Motion for Policy No. 5004 – Vaccination Records:
Number From To Main Points
1 Community All Trustees Record collection / confidentiality issues Member 1
Trustee Community Notice of Motion Dykeman, Member 1 Vice-Chair
Trustee Community Notice of Motion McFarlane, Member 1 Board Chair
2 Community Secretary Action to be taken in the event of an outbreak Member 2 Treasurer’s Office
3 Community Secretary Range of potential action being considered in the Member 3 Treasurer’s event of an outbreak Office
Regular Board Meeting – March 7, 2017
Agenda 70 Community Member #1:
On Jan 26, 2017, at 10:18 AM, Michael & Pamala-Rose Combs
I am writing to voice my objection to adopting Policy 5004. First off, let me state that I am a proponent of vaccinations and believe that some vaccinations should be mandatory in order to attend a public school. Be that as it may, they are not mandatory and I believe that making it mandatory for parents & guardians to provide their child(ren)’s vaccination records is a waste of resources and an invasion of privacy.
To what end are we gathering this information? A school cannot send an unvaccinated child home in the event of an outbreak, nor can the school prevent that student from attending school in the event of an outbreak. The Fraser Health Authority already has that information on file through School Nurses. In the event of an outbreak it is their job to disseminate that information to the public. Schools are in the Education business, not the Healthcare business. Gathering information just to have it is pointless.
By demanding those records, you may also “shame” some people into getting their children vaccinated when they would not otherwise do so to avoid the conversation with the School’s admin when they say “no, my children are not vaccinated”. If it is indeed the School Board’s desire to inadvertently force people to get their children vaccinated they should be more up front about it. Saying that the School Board is not demanding that students be vaccinated, rather demanding vaccination history be provided does not alleviate the perception of demanding vaccinations.
How is the information going to be collected and tracked? Will the school admin will be entering the data into the students’ online records? Who’s going to provide the funding for the extra work involved in collecting, collating and filing the data? Where is the data going to be kept? How will it be accessed and by whom? School admins are still dealing with the student information forms that were collected in September due to glitches in the system. Adding another layer of data increases that workload. Who is going to provide funding for the extra work that may require additional personnel at the beginning of the year.
That all brings about another question; how do you intend to enforce the Policy? What ramifications will be in place for parents, like myself, who feel that demanding those records violates my children’s right to privacy. Even advocates of vaccinations find some vaccinations controversial. Do you intend to bar children from attending school when parents do not provide those records? Until such time as vaccinations are mandatory to attend school, make work policies like this one are a waste of valuable resources (adding more work for school admin trying to keep up with the information), a source of frustration for the School admin personnel trying to collect the information when parents don’t want to provide it and an unnecessary invasion of privacy.
Until such time as vaccinations are a mandatory requirement to attend a public school, School Boards should not be demanding vaccinations records. If this Policy passes the Board will be duplicating the work that the Fraser Health Authority already does, and they have the mandate to do it, the School Board does not.
Pamala-Rose Combs
Peterson Road Elementary/D W Poppy Parent
604.838.7877
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Trustee Response to Community Member #1:
Sent: Thursday, January 26, 2017 10:47 AM
Hi Pamala,
Thank you for your email. Please be assured that all feedback that is received on Notice of Motions is considered by the board.
Thank you again for your email.
Sincerely
Megan Dykeman Vice Chair Langley Board of Education
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Trustee Response to Community Member #1:
Subject: RE: Policy 5004 From: rmcfarlane@ Date: 1/30/17 7:24 pm To: "[email protected]"
Pamela-Rose,
Thank-you for your email. You pose some interesting questions and make some good points. As the Board of Education has not yet taken a position on this policy (it is only a Notice of Motion), I am replying only as an individual trustee - not as Board Chair speaking for the Board.
The purpose of collecting the information would be so the School District can make an informed decision in the event of an outbreak, such as couple students coming down with, say, measles. If the School District knows there is a very high vaccination rate then perhaps no action is called for. If in that school the vaccination rate is low, perhaps action may be called for. Potential actions may be to close the school for a period, inform parents of vaccinated children, specialized cleaning, etc. I suspect any such action would be based on advice from medical professionals, such as Fraser Health Authority.
While we all have our own views on vaccinations, this policy is not intended to force vaccinations by shaming or otherwise. It is for that reason the records will be held centrally in the School District offices and only accessed in the event the information is required. While that will be extremely rare, when/if it does occur the information could save much misery and, potentially, lives.
You raise a good point as to how the information will be gathered - in order to maintain confidentiality. The details there have not been worked out (that would likely be addressed in the Regulations that would support the Policy, if adopted. Attention will definitely required to that aspect of the regulations and I am glad you raised the point.
Best regards,
Rob.
Agenda 73 Community Member #2:
From: Alethea Cook [mailto:[email protected]] Sent: January-30-17 11:11 AM To: Laurie Mason Subject: Policy 5004
Dear Laurie,
Will you please provide the final draft of Policy 5004? The link we received from Christine Brightman simply states that immunization records will be kept in case of an outbreak, and that in the case of an outbreak, the school may act, but it doesn't say what that action will be. I cannot find the full policy online, even though it has been in the works since last year and was finalized last week. I would like clarification on this policy please.
Thank you, Alethea Cook President, LFAS PAC
Agenda 74 Community Member #3:
From: Daniel Lindenberger [mailto:[email protected]] Sent: January-28-17 11:59 AM To: Laurie Mason Subject: New Policy No. 5004 - Vaccination Records
Hi Laurie,
A quick question: in the proposed policy No. 5004, in the phrase "the information gathered would give schools the ability to act in the event of an outbreak."
Is there anywhere that describes what the range of potential action under consideration is?
Best regards,
Daniel Lindenberger
Agenda 75 The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 7, 2017
TO: Board of Education
FROM: J. David Green, Secretary Treasurer
SUBJECT: Budget Update
RECOMMENDED MOTION:
That the Board of Education receives the Budget Update for information as presented.
BACKGROUND:
On Tuesday March 7, 2017 the Secretary Treasurer will make a PowerPoint presentation on the development of the 2017/2018 Annual Budget. The presentation will cover the following topics:
• Budget Development • Budget Principles, Beliefs and Values • Budget Timeline • Status Quo Approach • One Time Costs • Cost pressures • Enrolment Projections • MOE Revenue Projected Funding • Preliminary Budget Position • DDM Allocations • 2015/2016 YTD Results (end of January) • Current status of District surpluses • Next Steps
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