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Escribe Agenda Package SCHOOL DISTRICT NO. 35 (LANGLEY) REGULAR MEETING OF THE BOARD OF EDUCATION AGENDA Tuesday, March 7, 2017 7:00 p.m. Langley School Board Office (www.sd35.bc.ca) Pages 1. CALL TO ORDER 2. REPORT FROM "IN CAMERA" 3. CONSENT AGENDA 3.1 CONSIDERATION OF MINUTES OF JANUARY 24, 2017 AND FEBRUARY 21, 2017 1 - 14 3.2 LOCALLY APPROVED TITLES 15 - 16 3.3 COMMITTEE REPORTS 3.3.1 FINANCE AND FACILITIES COMMITTEE 17 - 17 3.3.2 STRATEGIC PLAN COMMITTEE 18 - 18 3.4 BOARD LIAISON COMMITTEE REPORTS 3.4.1 BCSTA 3.4.1.1 PROVINCIAL COUNCIL (Trustee Dykeman) 19 - 21 3.4.2 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod) 22 - 25 3.5 SCHOOL DISTRICT COMMITTEE REPORTS 3.5.1 ABORIGINAL / ya:ýǝstǝl' (Assistant Superintendent Bradford) 26 - 27 3.5.2 LGBTQ (Assistant Superintendent Guy) 28 - 29 3.5.3 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy) 30 - 30 3.6 COMMUNITY COMMITTEE REPORTS 3.6.1 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee Ross) 31 - 34 3.7 CORRESPONDENCE 3.7.1 Letter from Weir-Jones Consultants Ltd. dated January 12, 2017 35 - 37 4. CHANGE IN ORDER 5. CONSIDERATION OF AGENDA Recommendation: That the Agenda be approved as presented. 6. SUPERINTENDENT'S REPORTS 6.1 FRAMEWORK FOR ENHANCING STUDENT LEARNING - DISTRICT NUMERACY PLAN 38 - 39 Recommendation: That the Board of Education receives the report on Framework for Enhancing Student Learning for information, as presented. 6.2 ACTION ITEMS 6.2.1 DOUGLAS PARK COMMUNITY SCHOOL CALENDAR 40 - 41 Recommendation: That the Board of Education approves the re-alignment of the Douglas Park Community School calendar with the approved District calendar, commencing September 2017. 6.3 INFORMATION ITEMS Recommendation: That the Board of Education receives the Superintendent's information item reports, as presented. 6.3.1 ABORIGINAL EDUCATION ENHANCEMENT AGREEMENT UPDATE 42 - 45 6.3.2 ANNUAL REVIEW OF DISTRICT FRENCH PROGRAMS 46 - 63 Recommendation: That the Board of Education approves that staff begin the development of an Enriched French Program with no bilingual Dogwood option at Aldergrove Community School, for implementation in September 2019, to replace the Advanced Placement French Immersion Program at Aldergrove Community School established by Board Motion in April 2014. 6.3.3 REFUGEE UPDATE 64 - 65 Agenda 2 7. SECRETARY TREASURER'S REPORTS 7.1 ACTION ITEMS 7.1.1 POLICY NO. 3840 - NEW SCHOOL SITES 66 - 67 Recommendation: That the Board of Education adopts the amendments to Policy No. 3840 – New School Sites. 7.1.2 POLICY NO. 5004 - VACCINATION RECORDS 68 - 75 Recommendation: That the Policy Committee recommends that the Board of Education adopts the new Policy No. 5004 - Vaccination Records. 7.2 INFORMATION ITEMS Recommendation: That the Board of Education receives the Secretary Treasurer's information item reports, as presented. 7.2.1 BUDGET UPDATE 76 - 76 8. TRUSTEE COMMENTS 9. QUESTION PERIOD Question Period is provided at Board meetings for the public to ask questions of clarification. The Board welcomes questions from the public and wants to ensure that those wishing to ask questions can do so. The following will help the public develop questions for Question Period at a Board meeting that is keeping with the goal of a respectful and focussed meeting. Questions.. 1. Need to be directed to the Chair and not to staff; 2. Need to be related directly to the topic on the agenda; 3. Need to be succinct, focussed and not be a statement; 4. May not be asked that are related to personnel or directed at an individual trustee; and, 5. May not be asked that are related to contract negotiations. All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. The Chair may answer, may defer to staff or indicate a question may not be in keeping with the above guidelines. The Board appreciates the public's interest and wants to ensure a professional meeting is conducted, with Question Period focussed on providing guests with the clarification they seek. Trustees also welcome questions from members of the public apart from Question Period. Their contact information is available on the school district website. 10. ADJOURNMENT Recommendation: That the meeting be adjourned at __ p.m. Agenda 3 SCHOOL DISTRICT NO. 35 (LANGLEY) REGULAR MEETING OF THE BOARD OF EDUCATION MINUTES Meeting Number: 2017 – 02 Date: Tuesday, January 24, 2017 Location: Langley School Board Office Trustees Present: Robert McFarlane Trustee Megan Dykeman Trustee Shelley Coburn Trustee Alison McVeigh Trustee Rod Ross Trustee David Tod Trustee Rosemary Wallace Trustee Staff Present: Gordon Stewart Acting Superintendent David Green Secretary Treasurer Brian Iseli Assistant Secretary Treasurer Claire Guy Assistant Superintendent Woody Bradford Assistant Superintendent Mal Gill Assistant Superintendent of HR Laurie Mason Executive Assistant Ken Hoff Communications Manager Partner Groups: Kathy Marshall CUPE 1851 Marnie Wilson CUPE 1260 Wendy Cook LTA Gail Chaddock-Costello LTA Suzanne Perreault DPAC Calvin Leung LPVPA Press: Langley Times 1. _____________________________________________________________________ OPENING PRESENTATIONS (6:45 pm) 1.1 DW POPPY SECONDARY MUSICAL - "SISTER ACT" The DW Poppy Secondary Musical Theatre group provided an excerpt from "Sister Act" to the Board. Directors Wayne Ablitt and James Howard guided the following cast 1 Agenda 1 members: Rebecca Coombs, Teri Johnson, Kaitlin Melger-Iida, Faith Johannesson, Virginia Nikkel and Maeggan Palliyaguru. 2. CALL TO ORDER The Chair called the meeting to order at 7:05 pm, and began the meeting with the introduction stating: "I would like to acknowledge that the Langley School District is located on the traditional lands of the Kwantlen, Katzie, Matsqui and Semiahmoo First Nations." 3. REPORT FROM "IN CAMERA" The Vice-Chair reported that the items discussed in the 'In Camera' meeting pertained to personnel and property. 4. CONSENT AGENDA 4.1 CONSIDERATION OF MINUTES OF NOVEMBER 29, 2016 4.2 LOCALLY APPROVED TITLES 4.3 COMMITTEE REPORTS 4.3.1 AUDIT COMMITTEE 4.3.2 FINANCE AND FACILITIES COMMITTEE 4.4 SCHOOL DISTRICT COMMITTEE REPORTS 4.4.1 INCLUSIVE EDUCATION (Assistant Superintendent Gill) 4.5 COMMUNITY COMMITTEE REPORTS 4.5.1 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee Ross) 4.6 OTHER COMMITTEE REPORTS 4.6.1 JOINT LTA/BOARD PROFESSIONAL DEVELOPMENT (Assistant Superintendent Gill) 4.7 CORRESPONDENCE 4.7.1 Letter from Township of Langley dated December 1, 2016 R17/01/24-01 Moved By: Trustee Dykeman Seconded By: Trustee Tod That the Board of Education adopts the consent agenda items as provided. CARRIED UNANIMOUSLY 5. CHANGE IN ORDER None 2 Agenda 2 6. CONSIDERATION OF AGENDA R17/01/24-02 Moved By: Trustee Wallace Seconded By: Trustee Ross That the Agenda be approved as amended, with the addition of Item 11 - Diversity Week in Langley. CARRIED UNANIMOUSLY 7. DELEGATIONS 7.1 SANCTUARY SCHOOLS (Gail Chaddock-Costello, LTA) Gail Chaddock Costello appeared before the Board and presented on Sanctuary Schools while referencing the District policy on student registration. 8. SUPERINTENDENT'S REPORTS 8.1 FRAMEWORK FOR ENHANCING STUDENT LEARNING - DISTRICT LITERACY PLAN The Board was provided a powerpoint on 'Balanced Literacy'. Presenters included Laurel Costello and Shelley Hegedus. The goals of balanced literacy were shared (common knowledge and language; research base examples of effective literacy instruction; literacy rich environments; and, hands-on learning ideas). The components of balanced literacy and practical examples from the classroom were shared with the Board, some of which included: collaboration amongst teachers; teachers using multiple sources; more kids reading and choosing their own books; and, word work centres instead of having spelling lists. R17/01/24-03 Moved By: Trustee Dykeman Seconded By: Trustee Ross That the Board of Education receives the Framework for Enhancing Student Learning Report for information as presented. CARRIED UNANIMOUSLY 8.2 COMMUNITY CONSULTATION ON MIDDLE SCHOOL PROGRAMMING The Board received a powerpoint presentation of the Community Consultation on Middle School Programming and was advised that the process is just beginning and staff have been establishing a format for the four consultations that are underway. 3 Agenda 3 The format for the consultation meetings was provided and the Board was informed that with regard to previous consultations done with the Langley communities, the District's track record is to listen to people. The themes coming out of the initial community meetings were provided. The timeline for completion of the process (November 2016 to May 2017) was also presented. The Board was informed that there will be no changes taking place for the 2017/2018 school year. The earliest that changes could possibly be implemented would be September 2018, but more work needs to be done for that to happen. R17/01/24-04 Moved By: Trustee Tod Seconded By: Trustee McVeigh That the Board of Education receives the report on the Community Consultation on Middle School Programming for information as presented. CARRIED UNANIMOUSLY 9. SECRETARY TREASURER'S REPORTS 9.1 INFORMATION ITEMS 9.1.1 REVISED GRANDFATHERING PROCESS FOR POLICY NO. 5084 - ADMISSION TO CHOICE PROGRAMS The original grandfathering process that was put in place for the 2017/2018 school year received significant feedback on this process from applicants who were on the central master waitlist who strongly felt that having to reapply every year did not represent a grandfathering process. As a result, the Board of Education reconsidered the process and has decided to continue with the grandfathering process that was used for the 2017/2018 school year for those applicants who had applied under the previous process and who had responded to the District’s request in early 2016 to prioritize their first and second choices as contemplated by the Policy. Those applicants on the central master waitlist will therefore not have to reapply every year. They will need to have an account in the online application system, but their place on the master waitlist will be honored as per the revised process.
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