Sindh Community Mobilization Program

Home , Ajrak, Bakrani, Government of Sindh, Jacobabad District, Kashmore District, Khairpur

SINDH COMMUNITY MOBILIZATION PROGRAM

CMP Year II Report (October 1 , 2014 to September 30, 2015) Quarter Four Report (July 1 to September 30, 2015)

Photo: Students of Government Boys’ Primary School, Alim Khan Sirohi (Mix or co-education school) received water flasks for participation in World Environment Day event organized in their school in District Sukkur on June 5, 2015.

TABLE OF CONTENTS Date: October 30, 2015

CMP is made possible by the support of the American People through the U.S. Agency for International Development (USAID).1 CMP is implemented by International Relief and Development (IRD) under Contract Award No: AID-391-C-13-00006. This report was produced for review by USAID.

Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

A. PROGRAM SUMMARY ...... 1 B. OVERVIEW OF ACHIEVEMENTS THIS REPORTING PERIOD ...... 2 C. STATUS OF ACTIVITIES AS PER COMPONENT ...... 10 COMPONENT 1: Increase Communities’ Involvement in the GOS Reform of Merging, ...... 10 Consolidating, and Upgrading Schools ...... 10 COMPONENT 2 - Improve community and district government coordination for increased girls’ enrollment ...... 19 COMPONENT 3: Improve Child Nutrition In Selected Communities And Government Schools Through Research That Informs Innovation And Good Practice ...... 52 COMPONENT 4: Pilot Component: Launch Of EMO System ...... 59 D. STATUS OF ACTIVITIES PER CROSS CUTTING THEME (CCT) ...... 74 CCT 1. Gender: Mainstreaming of Program Activities ...... 74 CCT 2. WATSAN ...... 86 CCT 3. DRR: Improved Awareness, Knowledge, Preparation, and Practice ...... 87 E. SUCCESSES THIS PERIOD ...... 89 F. OVERCOMING OBSTACLES ...... 92 COMPONENT 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools ...... 92 COMPONENT 2 - Improve community and district government coordination for increased girls’ enrollment ...... 93 COMPONENT 3: Improve Child Nutrition In Selected Communities And Government Schools Through Research That Informs Innovation And Good Practice ...... 93 COMPONENT 4: Pilot Component: Launch Of EMO System ...... 94 G. OPERATIONS ...... 96 H. PLANS FOR NEXT REPORTING PERIOD ...... 98 COMPONENT 1: Increase communities’ involvement in the GOS reform of merging, consolidating, and upgrading schools ...... 98 COMPONENT 2 - Improve community and district government coordination for increased girls’ enrollment ...... 98 COMPONENT 3: Improve Child Nutrition in Selected Communities and Government Schools Through Research That Informs Innovation and Good Practice ...... 98 COMPONENT 4: Pilot component: Launch of EMO System ...... 98 I. CONCLUSION ...... 100 ANNEX I. SUCCESS STORIES ...... 101 ANNEX II. INDICATOR BASED SUMMARY REPORT ...... 104 ANNEX III. MAJOR MEETINGS AND ATTENDANCE LISTS ...... 108 ANNEX IV. FINANCIAL REPORT ...... 113 ACTUAL EXPENDITURE THIS REPORTING PERIOD ...... 113 ESTIMATED EXPENDITURE NEXT REPORTING PERIOD* ...... 113 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

ACRONYMS ACM Advisor on Community Mobilization ACSE Assistant Chief Secretary for Education AEGM Advisor on Education Governance and Management ASC Annual School Census BHU Basic health unit CLIN Contractual Line Item CMP Community Mobilization Program COP Chief of Party CSR Corporate Social Responsibility CM Chief Minister DDR Disaster Risk Reduction DEO District Education Officer ELD Education and Literacy Department EMO Education Management Organization GBLSS Government Boys’ Lower Secondary School GBPS Government Boys’ Primary School GGPS Government Girls Primary School GBSS Government Boys’ Secondary School GOS Government of Sindh HANDS Health and Nutrition Development Society IBA Institute of Business Administration IRB Institutional Review Board IRC Indus Resource Center KAP Knowledge, Attitudes, and Practice MOU Memorandum of understanding PAG Project Advisory Group PCP Pakistan Center for Philanthropy PMIU Project Management and Implementation Unit PPP Public Private Partnership RFP Request for Proposal RSU Reform Support Unit SBEP Sindh Basic Education Program SEF Sindh Education Foundation SMC School Management Committee SOW Scope of Work SRSO Sindh Rural Support Organization STTA Short Term Technical Assistance TA Technical assistance UC Union Council U.S. United States USAID United States Agency for International Development VDP Village Development Profile WATSAN Water and Sanitation

Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

A. PROGRAM SUMMARY On September 21, 2011, the United States Agency for International Development (USAID) signed an Activity Agreement with the Government of Sindh (GOS) to implement the Sindh Basic Education Program (SBEP). This initiative is one of several donor interventions that support the Government’s broader Sindh Education Reform Program (SERP) agenda. SBEP is focused on increasing and sustaining student enrollment in primary, middle, and higher secondary schools. SBEP centres on the seven provincial districts of Dadu, Jacobabad, Khairpur, Kashmore, Larkana, Qambar Shadadkot and five Karachi city Towns of Lyari, Kemari, Orangi, Bin Qasim, and Gadap.

SBEP is comprised of seven component parts: 1) Construction of schools in the areas affected by 2010 floods; 2) Support to GOS policy reforms to merge, consolidate, and upgrade schools through construction of schools; 3) Improvement in early grade reading in primary schools; 4) Community mobilization, with a focus on increasing girls’ enrollment and improving the nutritional status of children; 5) Technical assistance (TA) to the GOS’ Education and Literacy Department (ELD); 6) Architecture and engineering support for school construction, and 7) Monitoring and Evaluation.

The Community Mobilization Program (CMP) is a five-year program that commenced in August 2013, and forms a cornerstone of SBEP and focuses on component four. CMP has four key objectives, which are separated into four Components: 1) Increase communities’ involvement in the GOS reform of merging, consolidating, and upgrading schools; 2) Improve community and district administrations coordination for increased girls’ enrollment; 3) Improve child nutrition in selected communities and government schools through research that informs innovation and good practice; and, 4) Pilot component: Launch of the Education Management Organization (EMO) system.

In addition, CMP has three cross-cutting themes that will significantly add value to these objectives; 1) Gender: Mainstreaming of program activities; 2) Water and sanitation (WATSAN): Improved facilities, knowledge and practice; and, 3) Disaster Risk Reduction (DRR): Improved awareness, knowledge, preparation, and practice.

The program tracks and supports the construction, merging, consolidation, and upgrading schedule of SBEP schools. CMP also works with neighboring schools that fall within designated areas around new schools being built under SBEP and that accord with the specific criteria set by USAID for CMP activities. CMP inclusive community activities are designed to make these educational improvements sustainable by increasing community support for their local schools and advocacy for better educational provision generally.

Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

B. OVERVIEW OF ACHIEVEMENTS THIS REPORTING PERIOD During the CMP’s Year II, IRD and its local subcontractors (Indus Resource Center – IRC, Health and Nutrition Development Society – HANDS) continued implementation of community mobilization activities for supporting SBEP educational reforms, promoting enrollment, and ensuring maximum retention by making schools a more attractive and interesting place. While building on the confidence gained in successful program implementation, the team successfully and more confidently facilitated school management committees (SMCs) and communities in organizing school-based activities along with cluster based activities.

The CMP team continued to facilitate SMCs in organizing school and community based events in collaboration other stakeholders, to reach the large number of potential beneficiaries, maximize community involvement, and promote ongoing and upcoming activities that support SBEP’s educational reforms. In Year II, the PMIU issued a No Objection Certificate (NOC) for the 14, Package 1 and II construction schools in Dadu, Larkana and Sukkur Districts. NOC means a final official go ahead or approval of the selected schools for new construction from SBEP’s Program Management (PMIU) of ELD. In Year II Quarter 4, the PMIU issued NOC for the six Package I construction schools for District Dadu.

In Year II, the CMP teams organized three grand groundbreaking ceremonies for packages of schools received for construction of state of the art, environmentally friendly schools in Larkana, Karachi and Sukkur Districts. Senior USAID and Government of Sindh officials, communities, students, parents and school management participated in these ceremonies. In Year II, the CMP team, in coordination with PMIU, led the coordination and execution of 25 MOU signing ceremonies for each of the 25 new school constructions in Dadu, Karachi, Larkana and Sukkur. In Quarter 4, six MOU signing ceremonies were held for each of the new school constructions of five schools of Dadu and one of Sukkur Districts.

The CMP team facilitated the ongoing coordination between A&E contractor Halcrow and school communities during the 52 ongoing or upcoming school constructions in the CMP districts of Package 1 to 8 schools received in Karachi, Khairpur, Larkana, Dadu, and Sukkur Districts. The community mobilization team resolved issues that emerged during the construction process, and clarified roles and responsibilities of A&E contractor (Halcrow), SMC and communities, according to the signed MOUs. These issues range from land donation disagreements to community

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stance of halting construction above ground level, as it effected privacy of their families, owing to visibility from above. The program team has helped resolve such issues by offering simple solutions in consultation with SMCs, communities and construction contractor, like providing a drape as boundary of the construction floor, thus assuring privacy.

The CMP team facilitated pre-construction joint coordination meetings between all stakeholders, including A&E contractor Halcrow, SMCs, communities, district ELD, PMIU and USAID. The CMP team also facilitated in organizing school level kick off meetings before the start of construction in each school.

As part of CMP’s community mobilization activities, the team continued to broaden community participation in the SMCs by facilitating the formation and capacity building of SMC subcommittees. CMP continued facilitating development of Social Mobilization Plans (SMPs) and School Improvement Plans (SIPs). Capacity building of district level ELD officials was another milestone achieved.

CMP facilitated coordination between community members and districts’ administration with the aim of increasing girls’ enrollment. Critical to these efforts was the participation of ELD officials in program activities. The CMP continued organizing enrollment campaign, including enrollment walks in program areas. CMP-IRD team enrolled 17,008 children (Girls: 6,540; Boys: 10,468) in Year II, as a result of program efforts. In Quarter 4, 1,324 students, including 460 girls and 864 boys got enrolled in program targeted areas. Students’ enrollment and attendance record was also collected.

CMP continued facilitating SMCs in organizing a series of popular Annual School Days (ASDs) in Year II. As already mentioned, school level enrollment campaign was integrated with these days. In

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Year II, approximately 81,914 participants (Female: 31,457; Male: 50,457) from 414 schools, participated in 368 Annual School Day events celebrated in 368 schools of CMP targeted areas. In Quarter 4, CMP facilitated SMCs in organizing 11 ASDs in 11 SBEP target schools in Dadu District.

As a result of effective coordination between communities and disrict administration, construction of the two halted class rooms was started in GBPS Kot Pull located in the Union Council Machyoon of Taluka Khairpur. Additionally, this coordination worked wonders when ELD approved a budgetary allocation of PKR.1.835 million for construction of two additional classrooms for the school. The construction of these class rooms also got completed in Year II. Thus, four new class rooms are catering to accommodate new as well as existing enrollment in school.

In response to a request from the Secretary Education in 9th PSC meeting on May 19th and as per decision of Program Steering committee, CMP team began collecting mobile phone number data of parent/s of the newly enrolled students in the CMP targeted schools. In Year II, 4,757 mobile phone numbers of 4,757 parent/s/guardian/s were collected in program targeted areas. M&E compiled the data received and shared it with the Office of the Secretary Education. In Quarter 4, mobile phone numbers of parents were collected out of the 1,324 new enrollments registered in Quarter 4.

In Year II, CMP team facilitated SMC subcommittees of 171 schools of Dadu, Kashmore, Khairpur, Sukkur, Karachi and Larkana in developing 171 School improvement Plans. In Quarter 4, CMP team facilitated SMC subcommittees of 57 schools of Dadu, Kashmore, Khairpur and Larkana Districts in developing 57 SIPs.

In Year II, CMP community mobilization teams facilitated 211 SMCs of 211 schools of Dadu, Qambar-Shahdadkot, Larkana, Khairpur, Sukkur, Karachi and Kashmore Districts in developing their village/school based SMPs. A cumulative of 219 SMPs have been developed thus far in these same districts and are being implemented. In Quarter 4, CMP community mobilization teams facilitated 37 SMCs of Dadu, Kashmore and Larkana schools in developing their village based 37 SMPs.

During Y II, CMP’s community mobilization teams successfully facilitated the formation of 208 SMC subcommittees, consisting of 1,040 members, in 52 schools across the targeted districts and Karachi Towns. In Quarter 4, CMP’s community mobilization teams successfully facilitated the formation of

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12 SMC subcommittees, consisting of 60 members, in three schools of Dadu, Jacobabad and Kashmore Districts. In Y2, CMP’s community mobilization teams successfully facilitated the formation of 116 SMC subcommittees, consisting of 580 members, in 29 schools. A total of 1,628 SMC subcommittees, consisting of 8,140 members, have been formed thus far in 407 schools across the targeted districts and Karachi Towns.

224 ELD officials also received a three day comprehensive training on diverse management and eduction related topics conducted by IBA Assessment of SMC subcommittees, SMC diagnosis, and development of village profiles were also the activities conducted in Year II.

CMP team facilitated Intel trainers from ISEF in conducting orientation sessions for participation in Intel Science Fair for 76 participating schools of Larkana, Sukkur, Khairpur and Karachi in May 2015. Approximately 6,394 students (Girls: 2,585; Boys: 3,809) from grade 8 to 11 and 545 teachers participated in the sessions.

A series of events were celebrated in Year II, including celebration of World Environment Day, Sports Day, Culture Day, Universal Children’s day, Winter Camps, Village Cleaning Campaign, International Literacy Day and Independence Day in program targetted areas.

In Year II, CMP drafted the Small Grants Strategy and the Grants Manual. CMP developed a training module on Small Grants Management. The SMC training on Small Grants Management was conducted after the approval of Small Grants Manual by USAID. CMP team developed training module for Training of Trainers (TOT) of the partners teams (i.e. sub-contractors: IRC and HANDS) on Small Grants Management and Application Process. In Quarter 4, CMP teams facilitated SMCs in Sukkur and Khairpur Districts in developing proposals for small grants. On pilot basis, the teams worked with five SMCs in each district. In addition to this, District ELD endorsed three grant proposals in Khairpur District. Approval of the Grants Manual and Training of Trainers (TOT) of CMP team on Small Grants Management were important

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steps during the fourth quarter that will facilitate the provision of small grants to schools. In quarter 4, CMP community mobilization teams delivered SMCs’ training on small grants in Sukkur and Khairpur Districts. 82 SMC executive committee members and members of SMC Financial Management sub-committees from ten schools, including five schools of Khairpur and five schools of Sukkur participated in the training.

USAID reviewed and approved the CMP’s Hygiene and Nutrition Practices Plan to guide activities related to Component 3. In preparation for the rollout of the Hygiene and Nutrition Practices Plan, CMP continued facilitating the formation of the School Hygiene and Nutrition Committees (SHNC) and continued developing linkages with the health department at all levels. Findings of the Sindh Health and Nutrition Practices Survey and CMP Nutrition Practices Plan were presented during the June 2015 Conference on Child Nutrition in Sindh: Challenges and Opportunities. Initiating mapping of the organizations working in the Nutrition sector in Sindh was another important milestone achieved. Rigorous coordination with the organizations working in the nutrition sector was focused as an ongoing activity to explore possibilities of mutual collaboration. DOH formed a support committee for CMP’s nutrition. CMP also got a representation in Provincial Working Group on Nutrition. The CMP team continued identifying health facilities for subsequently linking these with schools. The teams also began identification of health corners in coordination with SHNCs, SMCs, and school management. List of equipment was also finalized for health corners, CMP team provided 120 sets of Health Books in Sindhi language to 120 CMP targeted schools in Jacobabad and Qambar- Shahdadkot Districts. A total of 400 sets of five books each will be distributed among 400 schools. These books contain messages on health and hygiene for students of primary schools.

The GOS’ amendment of the 2010 Sindh PPP Act on December 4, 2014 through a gazette notification proved was a significant achievement for CMP in Year II. This major PPP-related policy development was achieved as a result of CMP’s regular coordination with diverse stakeholders and its technical assistance (TA) to the ELD.

CMP continued providing legal technical assistance to the GOS in Year II in order to fast-track the development of the EMO System so that outsourcing of the schools’ management to EMOs could be possible. CMP contracted HaiderMotaBNR, a prominent legal firm with expertise in PPPs, to provide the legal technical assistance to the GOS’ ELD. CMP provided technical assistance to ELD to develop

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a draft Scope of Work (SOW) for EMOs. The Program Steering Committee (PSC) of SBEP approved the draft SOW in its 10th meeting.

CMP is also pleased to share that ELD GOS has issued an addendum for its Schools Consolidation Policy through its notification on January 22, 2015. CMP provided technical assistance and coordination support to RSU, ELD GOS and its field formations for the notification of this policy addendum. The ELD GOS Notification of the Policy for Sindh Education Management Organizations on March 12, 2015 was a major policy development in Public Private Partnership (PPPs) for education in the Sindh Province. CMP contracted IBA-Sukkur to conduct a series of trainings to ELD officials in transparent, accountable, and GOS procedures for outsourcing the management of public schools to EMOs.

CMP, in coordination with PMIU and USAID, held a successful Expert Group Session on KPIs for EMOs. CMP drafted a PPP strategy during quarter 1. CMP has held several consultative meetings (including second and third rounds of meetings) with a focused approach to engage leading private sector entities. CMP continued focusing on forming synergies and exploring opportunities for unilateral, bilateral and multilateral partnerships with private sector for education support through PPPs to complement program objectives. One of the major developments under CMP’s PPP Strategy in Year II was a successful integration of local resources with CMP’s social mobilization plans. CMP teams continued to sensitize and empower SMCs and SMC subcommittees to garner resources from local businesses and individuals to support schools in their locality.

To disseminate the policy notified by ELD GOS for Sindh Education Management Organizations and

to hold a technical panel discussion on the policy, CMP organized a Conference on Policy of Sindh E ducation Management Organizations on March 26. CMP, in coordination with PMIU and USAID, held a successful Expert Group Session on Financial Modelling for EMOs, on February 12, 2015, in Karachi.

CMP is pleased to report that Education and Literacy Department (ELD) of Government of Sindh (GOS), in pursuance of its recently notified Sindh Education Management Organizations (EMOs) Policy, advertised the Expression of Interest (EOI) on May 13, 2015, in the leading English, Urdu and Sindhi Daily newspapers. This EOI was advertised for shortlisting of reputed, experienced and registered firms/consortia/ or joint ventures for the management and operation of public schools, including public schools being constructed under SBEP under Public Private Partnership (PPP) mode.

CMP organized a road show on Sindh Education Management Organizations (EMOs) in Karachi. The event provided a platform for all stakeholders and potential EMO bidders to directly interact with their beneficiary communities and representatives from schools selected for new construction and develop a deeper understanding about EMOs initiative by the ELD, GOS.

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CMP is also pleased to report that GOS received 39 shortlisting applications from potential EMOs in response to the EOI for EMOs advertised by ELD, GOS on May 13, 2015. The ELD GOS has constituted a Technical and Financial Evaluation Committee (TFEC), which is a decision-making body with senior representation of ELD, Finance Department, GOS and its PPP Unit, and PPP Node of ELD GOS. CMP provided TA to the TFEC for processes involved in technical and financial evaluation of the 39 applications received in response of the EOI. The TFEC, after a thorough evaluation process, prequalified 20 organizations out of the total 39. This is a very encouraging outcome of CMP efforts to assist GOS in establishing a pool of potential EMOs to implement the policy reform of EMOs. CMP also provided TA to ELD GOS in notifying the 20 shortlisted, and 19 rejected EOI applicants. CMP provided technical and legal assistance to GOS in developing a comprehensive RFP to outsource management of the first batch of 13 SBEP construction schools to the prequalified organizations.

In coordination with PPP Node of Education and Literacy Department (ELD), and PPP Unit of Finance Department (FD), CMP held a “Consultative session on EMOs with Prequalified Bidders” in Karachi. Primary purpose of this session was to have a consultation on the draft Request for Proposal (RFP) for EMOs developed to outsource management of first batch of 13 SBEP reconstruction schools. The session helped GOS in refining the draft RFP before approval to TFEC for the bidding process.

In Year II, CMP teams continued focusing on mainstreaming gender in all program activities. Focus was on devising gender sensitive policies, inclusion of females in SMCs, and maximizing female participation in program activities. Meetings were held with the teams for development of gender-sensitive SIPs. Focus on issues relating to adolescent girls and recommendations for hiring female staff members were important considerations. Trainings on Gender were delivered to SMCs. Appointment of female teachers in Mix (co-education) schools was another important success. Notification of Gender Inquiry Committee in CMP was another step forward in gender mainstreaming. Percentage of female staff increased in CMP in Year II. International Women’s Day (IWD) celebrations in program areas invited women’s participation in large numbers in these events.

In Year II and same for Quarter 4, CMP conducted 29 trainings to 400 participants, including 144 females and 256 males of 80 SMC subcommittees of 80 schools of Districts on WATSAN. As a result of the training, participants are now able to define and identify WATSAN-related issues. They were also trained on how to plan improvements to WATSAN facilities within their respective school and village environments using SMPs and SIPs.

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Office of the Assistant Commissioner of Taluka Municipal Administration Sobhodero AC laid stone foundation for construction of two toilets in the GBES Hayah in District Khairpur. First Class Magistrate of Taluka sobhodero, Mr. Iqbal Jandan Mukhtiarkar announced solar hand (water) pump for Haryah school. This critical support will ensure water availability during prolonged electricity load shedding in the area, which is a routine, especially during summer months. During IWD celebration at GGHS Setharja, in District Khairpur, Dr. Syeda Nafisa Shah, Member of the National Assembly (MNA), announced an electric water cooler for school, in response to request from community. This much needed support has led to access of students to cool drinking water, during summers. In Quarter 4, Head Teacher of GBPS Ghouspur, Syed Zulfiqar Ali Shah, contributed for the construction of three new washrooms and rehabilitation of two old washroom, making these functional. He also donated for installation of water hand pump.

In DRR, the CMP also conducted 57 trainings to 839 participants of 171 SMC subcommittees of 171 schools on DRR. Participants are now able to identify and define types of disasters, the DRR-related issues, hazards, and community vulnerabilities associated with these. Participants also received basic emergency first aid training. Empowered teams and SMCs began working to develop awareness among communities on DRR after the training.

In Quarter 4, 5,409 participants (Females 1,699, Male 3,710), including 1,600 students, 400 teachers, 388 SMC members, 1,429 parents, 1,333 community members, one ELD official, 258 USAID/Halcrow/CMP officials from 104 schools participated in the 104 sessions on DRR-Floods- Heavy Rains.

With an increasingly collaborative relationship with key stakeholders, including SMCs, other community members, and government officials, CMP has increased community engagement and support for education reform in the targeted districts. CMP looks forward to further solidifying these relationships, as well as expanding its activities, in order to achieve its program objectives. These efforts will also be executed in such a way to ensure that they are institutionalized and sustained, even after the project has ended.

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STATUS OF ACTIVITIES AS PER COMPONENT COMPONENT 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools As part of CMP’s community mobilization activities for supporting Component 1, the CMP team continued to facilitate SMCs in organizing school and community based events in collaboration other stakeholders, to reach the large number of potential beneficiaries, maximize community involvement, and promote ongoing and upcoming activities that support SBEP’s educational reforms related to merging, consolidating, and upgrading schools. The CMP community mobilization teams organized three major groundbreaking ceremonies for schools’ constructions in Larkana, Karachi and Sukkur Districts. The team engaged local communities, A&E contractor, district ELD, SMCs, parents and other stakeholders in MOU signing ceremonies.

The CMP team facilitated stakeholders including A&E contractor, school management, PMIU, and USAID by organizing district level pre-construction joint coordination meetings, construction school based kick off meetings before the start of construction, and ongoing facilitation of meetings between A&E, school and community before and during phases of the construction process.

The team began coordination with the program targeted schools before the events to secure their buy-in for these activities. School administrators responded positively, which resulted in the CMP teams moving forward with coordination of the activities with the schools and participation of the communities in large numbers.

Packages of Construction Schools: In Year II, the PMIU issued a No Objection Certificate (NOC) for the 14, Package 1 and II Selection criteria for neighboring schools: construction schools. These schools include  All schools included in the long list and presented six in Dadu, six in Larkana and two in to the steering committee, but not approved for construction (in those districts where construction Sukkur Districts. In Year II Quarter 4, the has yet not started). PMIU issued NOC for the six Package I  School should be preferably in the same UC, as the construction schools for District Dadu. corresponding construction school. If not in the same UC, then in close proximity (approximately These schools include two boys, two girls five kilometer radius) of the new construction and two schools received in the Mix (co- school.  Priority will be given to schools according to the education) category. PMIU also finalized the following order: procurement process and issued work o Primary/Middle/Secondary o Girls/Co-Education/Boys orders for the construction of these  School should be in close proximity with new schools. To date, PMIU has notified eight construction school. school packages, totalling 52 new school  Number of enrolled students should be more than 100. constructions in the Karachi, Khairpur,  At least three teachers should be available in the Larkana, Dadu, and Sukkur Districts. In school. Year II, the District ELD issued NOCs for  School should not be assisted by any other development organization / donor funded program. 19 neighboring schools (12 in Larkana and  School should not be included in the list of totally seven in Sukkur). damaged schools by DEO (should not have major structural damage). As part of the identification process for the

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neighboring schools for the packages received, CMP met with stakeholders from the district ELD, SMCs, and communities. These meetings provided an opportunity for CMP to establish a working relationship with key stakeholders, introduce CMP’s community mobilization team, and kick off its key activities. These meetings were the first of many that followed, and included ongoing discussions regarding identification of the schools to be targeted by the program.

Meetings with SMCs and Communities on the GOS Reform of Merging, Consolidating, and Upgrading Schools: As part of mobilizing communities and increasing community involvement, the CMP district teams engaged in active dialogue with regards to the GOS reform of merging, consolidating and upgrading schools, with the SMCs, communities and the school management, during SMC coordination meetings, detailed sessions after the end of SMC trainings and in events. The CMP District Managers (DMs) illustrated the EMO system to the SMC members during interactive discussions, and were able to demonstrate the importance of the EMO system, as it relates to education reforms.

MOU Signing Ceremonies 1: In Year II, the CMP team, in coordination with PMIU, led the coordination and execution of 25 MOU signing ceremonies for each of the 25 new school constructions in Dadu, Karachi, Larkana and Sukkur.

In Quarter 4, six MOU signing ceremonies were held for each of the new school constructions of five schools of Dadu and one of Sukkur Districts.

The teams worked to mobilize local communities, including SMCs, to ensure their attendance at these MOU signing ceremonies. As a result of CMP’s effort in Year II, 6, participants, including 1,622 parents, 2,137 community members, 162 District government/ ELD/PMIU/USAID/Halcrow/CMP officials, 324 teachers and 2,011 students participated in the MOU ceremonies.

In Quarter 4, 1,278 participants (Female 322, Male 956), including 637 students, 114 teachers, 35 SMC members, 209 parents, 211 community members, four ELD officials and 16 USAID/Halcrow/CMP officials, from 22 schools participated in the six MOU signing ceremonies.

During these ceremonies, the communities and A&E contractor (Halcrow) and construction firm (Badar Engineering

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Company contracted by Halcrow), signed MOUs that defined their specific roles and responsibilities before, during, and after the construction of the selected school, for the duration of the work. These MOU signings were witnessed by the CMP team. A cumulative 51 MOUs have been signed thus far for 51 construction schools in the Khairpur, Larkana, Dadu, Sukkur and Karachi. Schools staff, SMC, community, contractor Badar Engineering Company and Halcrow signed MOUs, which encompass the following roles and responsibilities:

 Contractor will be responsible to arrange for a temporary school facility until completion of the school construction.  Contractor will be responsible to pay rent, as well as manage provision of all basic needs, like water supply and utility bills, of the temporary school facility.  Contractor will be responsible to arrange for a temporary school facility till completion of the school construction.  Contractor will also be responsible to transfer furniture, and other teaching, learning material to the temporary school.  Contractor will seek support of SMC for resolving problems/needs during the construction process, through support of community members. While celebrating the occasion of MOU signing, students participated in role plays focusing on the importance of education and enrollment, delivered speeches on the need for education and enrollment, and dance performances of cultural and national songs, amid applause from the excited participants.

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Meetings between A&E Contractor and School Communities: The CMP team continued to ensure effective coordination between A&E contractor, SMCs and school communities during the ongoing and upcoming school constructions for the 52 construction schools received under Packages 1 to 8 for Karachi, Khairpur, Larkana, Dadu and Sukkur by facilitating meetings, when necessary. The community mobilization team also continued resolving issues arising during the construction process, and facilitated resolving these according to the MOUs signed, clarifying roles and responsibilities of A&E contractor Halcrow, SMC and communities. Citing an example, a person donated a plot/piece of land for GGPS Sojhro Mirwani, District Dadu. When A&E contractor Halcrow team visited the site after few months for initiating the process of school construction, they discovered that the land donator had given the land to his sister, who had constructed home on it. CMP participated in a series of meetings with the community, including family of the land donator. The land donator offered another piece of land, as alternate. However, that was not a suitable site for the A&E Contractor, Halcrow. The community finally convinced another community member, who offered donating another piece of land for the school building. Halcrow has not yet decided whether to acquire the offered plot for school or not.

Groundbreaking Ceremonies: Three groundbreaking ceremonies were organized in Year II, for construction of state of the art, environmentally friendly schools in Larkana, Karachi and Sukkur.

Groundbreaking Ceremony, Larkana: On October 20, 2014, in coordination with USAID, PMIU, and A&E contractor, Halcrow, CMP organized a groundbreaking ceremony for the construction of a new, environmentally friendly school for the Government Boys’ Primary School (GBPS) in the Saido Dero Village. The event marked the official kick-off for the SBEP-funded construction of 13 schools in the Larkana District. At the ceremony, U.S. Consul General in Karachi, Mr. Brian Heath said, “Education for boys and girls is the key to success. Education enables Pakistan’s youth to contribute towards building a prosperous and democratic Pakistan. That is why USAID and the Sindh Government are partnering together, and making an investment of US$155 million to the Sindh Basic Education Program. We want to ensure that children throughout Sindh get the education they need to fulfill their potential to become successful, capable citizens.”

13 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Mr. Brian Heath; USAID/Pakistan Regional Director, Mr. Leon S. Waskin; Member of the National Assembly (MNA), Ms. Faryal Talpur; and USAID/Pakistan Deputy Mission Director, Ms. Cathy Moore planted a tree on the school grounds as a symbol of hope, representing the growth of education in the Province and of future generations of educated learners. Sindh Secretary Education, Dr. Fazlullah Pechuho; Program Director SBEP-PMIU, Mr. Tameezuddin Khero; and Member of the National Assembly (MNA) from Larkana District, Mr. Ayaz Soomro, also attended the ceremony, along with many other senior GOS and USAID officials. The speakers, including the school’s head teacher, expressed their commitment to the SBEP educational reforms. They reassured support and cooperation from the ELD, school management, and community during the construction process.

Groundbreaking Ceremony, Karachi: On March 19, 2015, in coordination with PMIU, and A&E contractor, Halcrow, CMP organized a groundbreaking ceremony at Government Boys’ Secondary School (GBSS) in Damba Goath Village in the Gadap Town in Karachi, for the construction of new, environmentally friendly schools for the Package I of Karachi towns. USAID Mission

14 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Director, Mr. Gregory Gottlieb, and Senior Minister for Education, Mr. Nisar Ahmed Khuhro, broke ground at the Damba Goath government school in Gadap Town. The event kicked off construction of five USAID-funded schools in Karachi, under its Sindh Basic Education Program (SBEP).

“This groundbreaking represents only one part of the broader U.S. commitment to expanding access to education for all Pakistanis, especially girls,” said Mission Director Gottlieb. “Besides building schools, the U.S. government offers many scholarship, exchange and teacher training programs.” These, said Mr. Gottlieb, are designed to increase opportunities for Pakistan’s younger generation and improve Pakistan’s economic and employment conditions.

“Education plays a pivotal role in shaping the lives of children and young adults,” said USAID Provincial Director Leon S. Waskin. “USAID’s educational programs, such as SBEP, focus on improving the quality of teaching and learning, as well as increasing equitable access to safe learning opportunities for children.”

Also present at the groundbreaking ceremony were USAID Senior Policy Advisor and Program Manager SBEP, Dr. Randy Hatfield, Sindh Education Secretary, Mr. Fazlullah Pechuho, MPA, Mr. Muhammad Sajid Jokhio, and ELD officials, teachers, students, and members of the community.

Mr. Gregory Gottlieb; USAID Provincial Director, Mr. Leon S. Waskin; Senior Minister for Education and Literacy GOS, Mr. Nisar Ahmed Khuhro; Sindh Secretary Education, Dr. Fazlullah Pechuho; Program Director SBEP-PMIU, Mr. Tameezuddin Khero; Dr. Randy Hatfield; and Member of the Provincial Assembly, Mr. Sajid Ahmed Jokhio planted a tree on the school grounds, as a symbol of hope, representing the growth of education in the Province and of future generations of educated learners. The VIPs and officials celebrated with 475 participants, including 35 SBEP components’ representatives, 130 students, 20 teaching staff, 225 parents and local community members, and 65 officials.

Groundbreaking Ceremony, Sukkur: On June 12, 2015, in coordination with PMIU, and A&E contractor, Halcrow, CMP organized a groundbreaking ceremony at Government (P) Municipal High School, Old Sukkur in District Sukkur, for its construction into a new, environment-friendly, state of the art school building as part of the package six schools of Sukkur District. P in school name stands for Provincialized status of school. Education Secretary Sindh Dr. Fazllullah Pechuho, and CMP COR Mr. Parvez

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Pirzado broke ground at the government school in Old Sukkur amid applause from the participants. The event marked the official kick off of the USAID-funded construction of the school under its Sindh Basic Education Program (SBEP).

A total of 341 participants attended, including Program Director (PD) SBEP-PMIU, Mr. Tameezuddin Khero, COP-CMP, Mr. Khalid Hasan Khan, Director Schools Education Secondary, Ms. Mehrunnisa, Director Schools Education Primary, Ms. Zaibunnisa, 38 ELD and district government officials, notables, 19 SMC members, 52 parents, 50 community members, 57 teachers, 97 students, and 28 PMIU/Halcrow/CMP representatives.

A group of students welcomed participants by participating in a welcome cultural tableau.

SMC Chairman introduced the school and appreciated the much needed support provided to the school by USAID and GOS as a major breakthrough in promotion of education. The speakers, including the school’s head teacher and SMC chairman, expressed their commitment to support the SBEP educational reforms. They reassured support and cooperation from the ELD, school management and community, during the construction process.

PD-PMIU introduced the Sindh Basic Education Program and its integrated components working towards educational reforms. CMP COR, Mr. Parvez Pirzado, during his address on USAID assistance under SBEP briefed participants about the USAID assistance in Sindh in the sectors of Education, Health, and Energy. He also appreciated the cooperation of Sindh Government, and especially Education and Literacy Department for SBEP and for promoting educational reforms in the Sindh Province.

The Secretary Education as Chief Guest, USAID and PMIU officials, and notables planted trees on the school grounds, as a symbol of hope, representing the growth of education in the Province and of future generations of educated learners. Secretary Education, Dr. Fazlullah Pechuho, unveiled the plaque amid applause from the participants. The event received substantial print media coverage.

Participants of the groundbreaking ceremonies were treated to an enthusiastic series of skits/role plays performed by the children, which underlined the importance of education, especially for girls. Students delivered speeches on importance of education. The highlight of the events was a traditional dance performance on a Sindhi cultural song, in which some of the VIPs from USAID and GOS danced onstage with the children.

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The VIPs and officials, including SBEP component representatives, students, parents, teaching staff, local community members, and government officials participated in the groundbreaking ceremonies. Many other senior GOS and USAID officials also participated the events. The speakers, including the schools’ head teachers, expressed their commitment to support the SBEP educational reforms. They reassured support and cooperation from the ELD, school management and community, during the construction process. The events received wide national and local television and print media coverage.

Pre-construction Joint Coordination Meetings: After the groundbreaking ceremonies and prior to the start of construction, CMP, PMIU’s senior management team members, USAID, GOS government officials, and representatives from the construction contractor, Halcrow, held joint coordination meetings with the DEOs, ELD District management, and the construction package schools’ principals and teachers. During these meetings, CMP briefed the participants on SBEP and its objectives, methodology, activities, and targets. CMP also emphasized the support it can provide by mobilizing SMCs and communities in the schools’ transitioning to temporary locations for the duration of the construction work. Halcrow representatives also shared the construction process and stages. CMP also attended follow-up meetings that addressed issues related to the new school construction for Larkana, Sukkur, Khairpur, Karachi and Dadu.

As part of its role, CMP also assisted in resolving land titling disputes by leveraging support for resolution within the communities. For example, by engaging all stakeholders (e.g., community, SMC, district government, ELD, PMIU, A&E Contractor Halcrow, and USAID) in a series of meetings, and facilitating the SMC in organizing large community meetings, CMP was able to help resolve a land dispute issue in the Larkana District. Through these regularly coordinated stakeholder meetings, the community decided to request the party disputing the land acquisition for the Pir Jo Goth GBPS, selected for new construction in Larkana, to withdraw from its claim on the land in the broader interest of improving education of the children in the community. In support of this issue, CMP also met with the Assistant Commissioner for the Rato Dero Taluka, Mr. Qazi Sardar Ahmed, to discuss the land acquisition issue for school. He agreed to participate in the next large community meeting. A total of 170 community members, including notables, participated in this large community meeting, chaired by the Assistant Commissioner and the in-charge, Taluka Education Officer, Rato Dero, in order to resolve the land dispute. After a long discussion, considering the different options, the district government representative offered

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to allocate an alternate piece of land to the disputing party. In turn, the community with mutual consent of the disputing party decided to allow for the construction of the school building on the land adjacent to the school, as recommended by the A&E contractor. Through mutual consensus among all stakeholders, the land dispute was resolved.

Kick-off Meetings: CMP also organized kick-off meetings at the start of construction of each new school building. Meeting participants included USAID officials, ELD GOS district officials, SMC executive committee and general body members, village elders, concerned parents, and Halcrow. During these kick-off meetings, the communities were formally informed about the construction of the new school. Halcrow also briefed them on the construction stages and process. They were requested to support the team to ensure effective completion of the construction project. The CMP team also shared information on the temporary arrangements that would be made to ensure that the children’s education was not interrupted or adversely affected by the construction. The team also highlighted the importance of the community’s support in these arrangements. All participants thanked USAID for supporting the construction of a new ‘state-of-the-art’ school building for their villages. They also expressed appreciation and commitment to providing all necessary support for the project.

USAID CMP COR Visits Construction School: USAID Contracting Officer Representative (COR) for CMP, Mr. Pervaz Pirzado, visited Government Girls’ Elementary School, (GGGELS) Arain, construction school in District Sukkur on September 2nd, 2015. A & E contractor Halcrow’s representative technical briefed him regarding status of under construction school building. COR also participated in a meeting with the head teacher, female SMC sub-committees’ members and parents and received their feedback regarding school construction and SBEP’s initiatives in their school. School management, SMC members and parents appreciated construction of school building under SBEP. They also ensured of their utmost efforts for increasing and retaining girls’ enrollment in school, being a pre-requisite for development.

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COMPONENT 2: Improve Community and District Government Coordination for Increased Girls’ Enrollment CMP continued implementing the strategy designed for promoting and advancing girls’ enrollment as a cornerstone of its activities. The program continued to focus on the importance of this component in meetings and coordination with all stakeholders. CMP also focused on efforts to meet the target of 10,000 girls’ enrollment during its lifetime.

CMP continued to create an effective interface between the community and district administration towards integrated efforts for increasing girls’ enrollment. This approach stresses the importance of girls’ enrollment during meetings, SMC trainings and in all major CMP activities, where ELD officials participate and coordinate with communities, SMCs and school management. It is significant to note the parents’ concerns about their daughters’ education is the focus of the discussions and meetings, as well as other CMP activities. Parents often voice their dissatisfaction that there are no female teachers working at the school, and how this situation and the lack of quality facilities and support for girls attending, had seriously undermined the confidence of parents in allowing their daughters to attend school. Such coordinated voicing of the needs led to appointment of 81 teachers in 38 CMP schools of District Khairpur (Annex 1 Success Story).

The groundbreaking and MOU signing ceremonies, Annual School Days, community meetings, community recognition days, and SMC subcommittee trainings are among the many events where CMP’s objectives, including increasing girls’ enrollment, are promoted. CMP’s events are forums for communities, district and higher level ELD officials (e.g., PMIU officials), and higher officials, like the Secretary of Education, to participate and discuss the education of the community members’ children. Likewise, other senior district government officials like Deputy Commissioners and Assistant Commissioners, who are responsible for district’s administration at the local level have also participated in the events, including MOU signing ceremonies and enrollment campaigns.

Coordination Meetings with ELD: CMP facilitated a number of coordination meetings between communities and ELD officials as a regular feature. Detailed discussions took place between communities and district administration especially ELD officials during their meetings, regarding how to increase and retain girls’ enrollment and attendance in the schools.

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Exemplary coordination between the district government and communities led to high turnout of participants from communities and district government, especially ELD, in program events and activities. Promoting girls’ education and enrollment was the focus of these forums.

Enrollment-focused Activities: CMP’s activities have served as a platform for communities, school management, district and higher level ELD officials, district administration, and other stakeholders, to discuss the education of the community members’ children. CMP has discussed its objectives, including increasing enrollment especially girls’ re- enrollment, approach, and timeline during program events and activities. These activities have also been opportunities for district administration officials and other stakeholders to demonstrate their support to the education of the children in the Sindh Province. Many have expressed the need for enrolling children, especially girls. These events have also provided the communities, SMCs, and CMP teams the opportunity to share challenges they are facing in the schools as a result of increased enrollment numbers, like shortage of toilets and rooms, with the district administration. The district government representatives have assured their support to these schools and for overcoming these obstacles (i.e., shortlisting schools for provision of ELD budgetary allocations).

Union Council (UC) level enrollment campaign, which includes organizing of school based enrollment events and enrollment walks, where schools’ communities voice for increasing enrollment, especially girls’ enrollment in clusters, along with school based enrollment campaigns, which includes organizing a series of enrollment walks integrated with annual school days have also been used to successfully increase the number of children (girls and boys) who are registered to attend school.

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Enrollment walks, a strategy which commendably brought in significant increase in enrollment, were organized across CMP targeted Districts and Karachi Towns, along with the Annual School Days, so as to integrate this important occasion of announcing examination on results for conveying the message on girls’ enrollment. In Year 2, approximately 81,914 participants (Female: 31,457; Male: 50,457) including 67,834 students, 6,034 proud parents, 2,984 teachers, 2,052 SMC members, 1,755 community members, 248 ELD officials and 1,007 USAID/CMP officials participated in enrollment walks organized after the Annual School Day events celebrated in all CMP targeted areas. In Quarter 4, approximately 1,329 participants (Female 5,74; Male 755) including 1,187 students (Girls 516, Boys 671), 34 teachers, 64 proud parents, 21 SMC members, and 23 USAID/CMP officials participated in these celebrations organized after the Annual School Day events celebrated in all CMP targeted areas. “Lets’ go to the school” is the slogan of the enrollment campaigns. Children participating in UC level walks receive a USAID cap printed with USAID and GOS logos and with the slogan of “Let us go to school” translated in Sindhi, or Urdu languages. Children proudly put on caps printed with the USAID and GOS logos inscribed with the message of “Let us go to school” in Sindhi, and Urdu languages and serve as the enrollment campaign ambassadors within communities.

As an incentive, the CMP community mobilization teams have been providing school bags and caps to the newly-enrolled children. These campaigns and the provision of the school bags and caps have received widespread appreciation from children, school management and communities. Such incentives and events win community support for program activities and provide optimal opportunities for the ELD officials and community members, especially parents of the enrolled children, to interact with one another and highlight the importance of girls’ enrollment and education to the newly enrolled children.

CMP’s District Managers (DMs) have also worked to establish long-lasting relationships with their respective ELD district officials, especially DEOs. During monthly meetings with these DEOs, the DMs provide updates on CMP’s activities with communities to the DEOs and encourage their involvement. This high level of programmatic cooperation with the DEOs has also resulted in the DEOs tasking their lower level and field-based district officers and supervisors to work closely with the CMP field teams. Assistant District Officer Education (ADOE) and Education Supervisors regularly accompany CMP’s DMs, field officers (FOs), and community mobilizers on visits to local communities and to attend SMC meetings and program

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events. This has and will produce much closer involvement between SBEP school communities and district education officials. Additionally, CMP’s comprehensive training program for the district level ELD officials includes developing and executing strategies and activities for increasing girl's enrollment. Throughout all of these outreach and relationship building activities, the objective of increasing girls’ enrollment is being promoted as a central theme within this expanding dialogue. CMP also facilitated a number of joint planning and coordination meetings with communities and ELD officials to promote the CMP’s objective of increasing girls’ enrollment in the CMP-focused schools. For example, during the formation of SMC subcommittees, detailed discussions took place between communities and ELD on how to improve the SMCs’ capacities; increase girls’ enrollment in the schools; and involve the SMCs’ general bodies in the activities focused on improving girls’ enrollment. Discussions also focused on curtailing drop-outs, ensuring regular attendance, and maximizing retention. ELD officials often accompanied the CMP team during their visits to schools to oversee the documentation process for new enrollments. The CMP team also facilitated joint community-ELD meetings and discussions on how to increase girls’ enrollment by improving the teaching-learning conditions and by making schools an interesting and happier place for students.

The team also explained the process of filling of enrollment cards of the newly enrolled students. The teams, while explaining the importance of this activity, informed the school management that these cards would be sent to Secretary Education office as record and reference.

CMP-IRD team enrolled 17,008 children in Year II, as a result of program efforts, thus far. Enrollment of 17,008 children (Girls: 6,540; Boys: 10,468) has been verified through enrollment cards and M&E database. CMP M &E team submitted consolidated enrollment database and photocopies of enrollment cards to GOS, as per their requirement. In Quarter 4, 1,324 students, including 460 girls and 864 boys got enrolled in program targeted areas.

While conducting the verification of the 17,008 children, CMP team has continued collecting and recording data of new enrollments in the CMP-targeted schools on the enrollment cards format approved by GOS ELD. CMP district teams accurately recorded the number wise data of the new enrolled students in an updated database developed and shared by the IRD-CMP Karachi office. All the data of new enrolled students of CMP schools and districts was entered as per numbers.

CMP’s enrollment data documentation process has helped with monitoring the progress of new enrollments. Through this process, CMP is able to assess the increase in enrollment as a result of the program’s activities by comparing pre-CMP enrollment data/trends with the new enrollment increase. This has also helped develop an important ELD recognized resource and database of new enrollments by ELD.

Annual School Days: While replicating and building upon the successful Annual School Day (ASD) events organized in Year 1, CMP continued facilitating SMCs in organizing a series of popular ASDs in Year 2, which began in Dadu District from Y2 quarter 2. As already mentioned, enrollment campaign was integrated with these days.

The ASDs proved an overwhelming success. In Year 2, approximately 81,914 participants (Female: 31,457; Male: 50,457) from 414 schools, including 67,834 students, 6,034 proud parents, 2,984 teachers, 2,052

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SMC members, 1,755 community members, 248 ELD officials and 1,007 USAID/CMP officials participated in 368 Annual School Day events celebrated in 368 schools of CMP targeted areas. In Quarter 4, CMP facilitated SMCs in organizing 11 Annual School Days (ASDs) in 11 SBEP target schools in Dadu District. Approximately 1,329 participants (Female 5,74; Male 755), which included 1,187 students (Girls 516, Boys 671), 34 teachers, 64 proud parents, 21 SMC members, and 23 USAID/CMP officials participated in these celebrations.

CMP community mobilization teams closely coordinated with schools and scanned exam results and attendance registers to produce the events, which recognize exam achievements and regular school attendance. The first three boy and girl students in grades one to ten received trophies.

The events generated a large number of prospective community candidates for CMP’s upcoming community and school based activities, including SMPs and SIPs and encouraged more parents to send their children to school.

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Collection of Students’ Enrollment and Attendance Record: In Quarter 4, CMP community team gathered the enrollment and attendance-2015-16 record of 104 schools, including 43 schools in Sukkur, seven schools in Kashmore, 43 in Larkana, 11 in Qambar-Shahdadkot and five in Jacobabad Districts.

Data collection of cell/mobile phone number/s of parent/s/guardian/s of newly enrolled students: In response to a request from the Secretary Education in 9th PSC meeting on May 19th. and as per decision of Program Steering committee, CMP team began collecting mobile phone number data of the newly enrolled students in the CMP targeted schools.

In Year 2, 4,757 mobile phone numbers of 4,757 parent/s/guardian/s were collected in program targeted areas. M&E compiled the data received and shared it with the Office of the Secretary Education. In Quarter 4, mobile phone numbers of parents were collected out of the 1,324 new enrollments in Quarter 4.

Construction of School Blocks: With only three functional class rooms, 157 students including

33 girls and 124 boys of GBPS Kot Pull located in the Union Council Machyoon Taluka Khairpur were studying under thatched roof. Coordinated efforts of the SMC and CMP for increasing enrollment resulted in an enrollment increase of 15 girls and 35 boys. SMC, while discussing the hurdle with the community mobilization team said that it was not possible to enroll more students because of space constraints. Education Works Department had halted the ongoing construction of the two additional classrooms because of non-release of the budget by the provincial government owing to budgetary constraints. The halted construction of the two additional rooms was resumed as a result of intensive follow up of the District ELD and Member of the National Assembly, by SMC, community and CMP team. While considering enrollment increase, the SMC members found it an opportunity to request for the construction of two more rooms for the school. ELD approved a budgetary allocation of PKR.1.835 million for construction of two additional classrooms. The construction process of the two classrooms got completed and students shifted from the temporary thatched arrangement to a safe, comfortable class room.

Meanwhile, the other two class rooms were also constructed. Hence, the three room school with

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four more rooms caters to the existing and future needs of the students.

Space constraint problems emerging from increase in enrollment in GBPS Kot Pull in District Khairpur was also resolved through coordination between District government, ELD, communities and school. The communities and SMC led by the CMP team in District Khairpur continued voicing their demands of restarting halted construction of the two room school block, along with construction of another two room school block, in meetings with the District Commissioner, Member of the National Assembly (MNA), ELD officials It was inspiring in sense that not only the halted construction of the two room school block was resumed and completed; but ELD also approved and delivered a grant allocation of PKR 1.835 million for construction of a second two room school block. This two room school block also got completed.

SMCs: CMP continued to work to broaden community participation in SMCs by collaborating with the SMCs’ executive committees and general bodies to identify potential candidates to participate in four of the five SMC subcommittees: 1) Finance and Administration; 2) SMPs and SIPs; 3) School Performance M&E (primarily to increase girls’ enrollment); and, 4) DRR, Gender, and WATSAN .1 CMP facilitated the selection of five community members for each of the three subcommittees, including one SMC executive committee member.

In Quarter 4, CMP’s community mobilization teams successfully facilitated the formation of 12 SMC subcommittees, consisting of 60 members, in three schools of Dadu, Jacobabad and Kashmore Districts. A total of 1,640 SMC subcommittees, consisting of 820 members, have been formed thus far in 410 schools across the targeted districts and Karachi Towns.

Once selected, the CMP community mobilization teams trained the members from the SMCs and three of the five SMC subcommittees (SMPs and SIPs; School Performance M&E; and, DRR, Gender, and WATSAN). In preparation for these capacity building sessions, CMP Community Mobilizers (CMs) and Nutrition Associates (NA) participated in CMP-led trainings-of-trainers (TOTs) to become master trainers. As part of their TOTs, CMP provided them with training kits, consisting of training manuals and printed canvas panaflex flip chart presentations to be used in the capacity building sessions. CMP also procured and distributed stationery items to the field offices for use by the training participants.

1 The SMCs will eventually include five subcommittees: 1) Finance and Administration; 2) SMPs and SIPs; 3) School Performance Monitoring and Evaluation (M&E) (primarily to increase girls’ enrollment); 4) DRR, Gender, and WATSAN; and, 5) School Health and Nutrition.

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Once certified as master trainers, the CMP community mobilizers and NAs led the SMC and SMC subcommittee trainings in clusters, using one of the schools within the cluster as the venue. Based on CMP’s community mobilization baseline study, only 2% of SMCs reported ever having met or interacted with neighboring SMCs.2 CMP chose to cluster these trainings to provide the majority of SMCs with their first opportunity to interact with other SMCs working within the same target area. The trainings also provided a platform for SMCs to share their experiences, lessons learned, and best practices. Through this interaction, SMC members contributed to the start of an advocacy framework for SMCs in the SBEP-targeted schools to collectively voice their needs. CMP expects that clustering these trainings will result in a higher number of meetings and interactions among SMCs.

In Year II, CMP’s community mobilization teams delivered 269 trainings to 795 SMC subcommittees of 289 schools in all program areas. The subcommittees were trained on SMPs and SIPs; M&E (primarily to increase girls’ enrollment); and, DRR, Gender, and WATSAN. The teams trained a total of 3,966 SMC subcommittee members.

Meetings with SMCs: As part of CMP’s community mobilization approach, CMP district team regularly participated in meetings with the SMCs and SMC subcommittees.

CMP used these meetings to “dig deeper” into the communities and go beyond the more traditional community development practice of working exclusively with the existing SMC executive committees. CMP’s approach includes going door-to- door, inviting as many community members as possible to attend the SMC general body meetings. During these meetings, CMP briefed participants on SBEP and CMP and facilitated SMCs in planning and organizing upcoming events and discussed implementation of ongoing program activities. Anecdotal data shows that the SMC executive committee and general body members were appreciative of this effort and of USAID’s commitment to improving the provision of education in their communities. As a result of these meetings and other engagement efforts to ensure participation at the meetings, the SMC members continued supporting SBEP and CMP during program implementation. Empowered and informed SMCs continued organizing and participating in the CMP’s school based events and activities. These also ensured participation in the SMC trainings by effectively serving as a bridge between communities, school, ELD, CMP team and other stakeholders. These meetings decisively supported in effective implementation of the program activities.

CMP team also provided registers to all SMCs of CMP schools for the record keeping of SMC meeting minutes and SMCs resolutions. CMP team handed over SMC registers to the SMC

2 CMP. 2014 Community Mobilization Baseline Report.

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subcommittee/general body in each school and explained the purpose of the registers and accurate data filling process.

SMCs’ Subcommittee Formation: CMP broadened community participation in SMCs by collaborating with the SMCs’ executive committees and general bodies to identify potential candidates to participate in four of the five SMC subcommittees: 1) Financial Management ; 2) SMPs and SIPs; 3) School Performance M and E (primarily to increase girls’ enrollment); and, 4) DRR Gender, and WATSAN .3 CMP teams facilitated SMC in organizing large community meetings for formation of SMC subcommittees. CMP also facilitated the selection of five community members for each of the three subcommittees, including one SMC executive committee member.

In Y2, CMP’s community mobilization teams successfully facilitated the formation of 116 SMC subcommittees, consisting of 580 members, in 29 schools. A total of 1,628 SMC subcommittees, consisting of 8,140 members, have been formed thus far in 407 schools across the targeted districts and Karachi Towns.

During Quarter 4, CMP’s community mobilization teams successfully facilitated the formation of an additional 116 SMC subcommittees, consisting of 580 members, in 29 schools. A total of 1,628 SMC subcommittees, consisting of 8,140 members, have been formed thus far in 407 schools across the targeted districts and Karachi Towns.

Development of Training Material for SMCs’ Subcommittee Trainings: CMP’s Community Mobilization Advisor – Karachi, developed handouts and training materials for the three SMCs’ subcommittee trainings titled “Social Mobilization and School Improvement Planning; School Performance M&E” ( primarily to increase girls’ enrollment); and, DRR, Gender, and WATSAN, for subsequent conducting of SMC subcommittee trainings sessions by the CMP field teams in Dadu, Jacobabad, Kashmore, Larkana and Qambar-Shahdadkot Districts. Training materials included printed note pads, folders, and three books containing content of training sessions for participants.

Training of Trainers for SMC Subcommittee Trainings: With training material developed, and in preparation for the SMCs’ capacity building sessions, 45 CMP CMs, NAs, field officers and DMs of Dadu, Jacobabad, Kashmore, Larkana and Qambar-Shahdadkot Districts participated in

3 The SMCs will eventually include five subcommittees: 1) Finance and Administration; 2) SMPs and SIPs; 3) School Performance Monitoring and Evaluation (M&E) (primarily to increase girls’ enrollment); 4) DRR, Gender, and WATSAN; and, 5) School Health and Nutrition.

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CMP-led training-of-trainers (TOT) conducted in the premises of IBA Sukkur to become master trainers for delivering UC level cluster based trainings to SMC subcommitttees.

The training manual was elaborated during the TOT sessions. The TOT also included sessions on Participant Reflection and Action (PRA) methodologies for community mobilization; how to use activity planning and program management tools; and development of SMPs and SIPs. The session aimed at building the capacity of IRD’s local subcontractors and CMP field staff on community mobilization so that they could further conduct trainings to the SMCs, sub committees and the communities.

As part of their TOTs, CMP also provided them with training kits, consisting of training manuals and printed panaflex/canvas flip chart presentations to be used in the capacity building sessions. CMP also procured and distributed stationery items to the field offices for use by the training participants.

SMC Subcommittee Trainings: After completion of Training of Trainers (TOT) in Year I1, the CMs) and NAs designated as master trainers (MTs), trained members from the SMCs and three of the five SMC subcommittees (SMPs and SIPs; School Performance M and E; and, DRR, Gender, and WATSAN), this quarter as well. The CMP CMs and NAs facilitated by field officers (FOs) and DMs led the UC level SMC and SMC subcommittee trainings in clusters, using one of the schools within the cluster as the venue.

As part of their TOTs, CMP provided participants with training kits, consisting of training manuals and printed panaflex/canvas flip chart presentations to be used in the capacity building sessions. CMP also procured and distributed stationery items to the field offices for use by the training participants.

CMP CMs and NAs facilitated by field officers and DCs led the UC level SMC and SMC subcommittee trainings in clusters, using one of the schools within the cluster as the venue.

In Year II, CMP’s community mobilization teams delivered 269 SMC subcommittee trainings to 3,912 (851 female; 3,061 male) SMC subcommittee participants of 795 SMC subcommittees of 265 schools, in all CMP targeted areas. 54 additional members were trained to cover shortfall of Year I, in Khairpur and Sukkur Districts. 1,327 SMCs’ subcommittees’ members were trained on SMPs and SIPs; 1,281 on M and E (primarily to increase girls’ enrollment); and, 1,304 on DRR, Gender, and WATSAN. The district ELD officials and management visited during SMC trainings and appreciated the learning process towards educational reform.

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These trainings provided a platform for SMCs to share their experiences, lessons learned, and best practices. Through this interaction, SMC members contributed to the start of an advocacy framework for SMCs in the SBEP-targeted schools to collectively voice their needs. CMP expects that clustering these trainings will result in a higher number of meetings and interactions among SMCs and district administration including ELD.

Refresher SMC Subcommittee Training: Six CMs and NAS and field officers - Karachi participated in a refresher SMC subcommittee TOT facilitated by the CMP team in Karachi. Refresher was conducted in the IRD Office for subsequent delivering of UC level cluster based trainings to SMC subcommittees.

Assessment of SMC Subcommittees: Community mobilization team carried out an exercise in Karachi and Kashmore Districts to assess status and functioning of SMC subcommittees, before confirming their members for subsequent trainings. CMP teams conducted meetings with the SMCs, and gauged the participation level and interest of the team members. Some subcommittee members who were not participating or were not interested to serve in the subcommittees were replaced with the new members selected by SMC executive and general bodies. Hence, this exercise also ensured maximum participation and involvement of SMC subcommittee members in trainings and program activities.

SMC Diagnosis: SMC diagnosis is an activity linked with baseline. As CMP reviewed the list of targeted schools and as CMP got approval from PSC for inclusion of more schools in the program list, so new schools got added. CMP district teams conducted SMCs diagnosis of SMCs as baseline.

In Year II, SMCs of 140 schools were diagnosed and their data was collecting during meetings with SMCs and school staff. SMC diagnosis activity continued in Quarter 4.

Development of Village Profiles: CMP’s District team facilitated male and female community members of Larkana District in conducting Village Profile/Participatory Research Analysis (PRA) activity in 18 schools of 15 villages (six construction and 12 neighboring schools). More than 1,700 community members, teachers, SMC members and parents including 680 women and 1,020 men participated in these activities.

Training of District ELD Officials by IBA Sukkur: CMP also designed the scope of a comprehensive orientation training program for District ELD management in consultation with the senior ELD officials. Based on the scope, CMP hired services of a subcontractor, Institute of Business Administration-Sukkur (IBA-Sukkur), to coordinate and execute the training. The orientation training of District ELD management within three discrete district education management tiers focused on familiarizing participants with three of CMP’s main objectives: 1) Increasing communities’ support for their local schools and improving their connectivity with their respective District education administrations; 2) Developing and executing

29 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

strategies and activities for increasing girl's enrollment; and, 3) Working with the EMOs. CMP outsourced the training of DEOs, ADEOs and Supervisors to Sukkur IBA for delivering training to these officials in the program target districts and Karachi.

Training Need Assessment: IBA team of researchers conducted a Training Need Analysis (TNA) to identify the areas in which DEOs, ADEOs and Supervisors should be given training for increasing girls’ enrolment, ensuring community involvement in schools, and effective working with Education Management Organizations (EMOs).

TNA explored in depth perspective of the DEOs, ADEOs and Supervisors on how to increase girls’ enrolment, enhance community involvement in schools, and ensure effective working with EMOs. The qualitative research approach, enabled CMP to carry out a comprehensive analysis of participants’ attitudes, beliefs, inclinations, strengths, weaknesses, knowledge, skills, and how all these characteristics affect their efforts to increase girls’ enrolment, community involvement in schools, and effective working with EMOs. A sample of 12 participants was interviewed during a semi- structured interview. The team of experts at Sukkur IBA developed interview guides after a thorough discussion with the participants and literature review. The interview guide was based on general introduction of the project, detailed information for the interviewer and interviewee, and list of questions under the three themes related to girls’ enrolment, community involvement in schools, and effective working with EMOs.

Four DEOs, four ADEOs, and four Supervisors were selected as interview sample selected through purposive sampling strategy. The team of four IBA researchers conducted interviews in the regional languages in the three days of the last week of October, according to the research procedures. Participants were also requested to allow recording their responses electronically, to enable interviewers to focus on the interview, rather than writing notes. All participants willingly agreed to be recorded. Interviews were conducted in regional languages and lasted for about 45 minutes each.

Each interview script was transcribed, translated and analyzed and data was subsequently categorized and organized according to the emerging themes. The questions from the interview guide were also used to categorize the information into themes. This approach helped in identifying significant themes, as well as in relating the emerging themes with the research question. All themes were developed using direct quotations from participants’ interviews. Therefore, a great care was taken in transcribing selective quotations. As mentioned earlier, interviews were conducted in regional languages; parts of the quotations have been translated, wherever necessary. At the same time, some efforts were made to refine the language of these quotations, so that readers may understand the intended message.

TNA Findings and Recommendations: The TNA findings highlighted some important issues when attempting to explore the possibilities to increase girls’ enrolment; community involvement in schools; and functioning of EMOs. Based on these findings, IBA recommended the areas that need to be covered in the trainings for all three tiers.

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Training of ELD Officials: Training of DEOs, ADEOs, TEOs and Supervisors of all above districts were completed from January 8, 2015 to February 1, 2015. As per notification received from ELD, 264 District ELD officials were notified to attend the three day training at their respective Districts. Out of the prospective 264 participants from across CMP target areas, 224 participants (40 female;

184 male) including seven Officer Education (DDOE); two Assistant District Officer Education (ADOE), 34 Taluka Education Officers (TEOs) and 157 Supervisors attended the said training at their respective districts. 40 ELD officials could not attend training because of official and personal engagements.

The topics elaborated during the three day training sessions included overview of Sindh Basic Education Program; importance of Girls’ enrollment; retention of girls’ enrollment; strategies to promote girls’ enrollment; importance of community involvement; consolidation of schools under SBEP; challenges of community involvement; addressing issues arising due to consolidation of schools; opportunities of community involvement; developing strategies of community involvement; introducing EMOs; EMOs for government schools; identification of potential role of EMOs in improvement of school management; nature of EMO and government partnership; and development of District based taluka action plans encompassing the three training themes/topics of girls’ enrollment, community involvement and school consolidation. Officials from USAID, CMP and PMIU, including Dr. Randy Hatfiled from USAID; COR CMP Mr. Parvez Perzado, COP CMP, Program Manager PMIU Ms. Quratul Ain and PMIU M and E Specialist and Manger Learning Reforms and Mobilization PMIU also visited the training participants and interacted with them. Participants informed about significant increase in their knowledge related to the training topics and said that this training capacitated them to develop and implement strategies related to training themes. Training evaluation score by

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participants hovered between good and excellent. The sessions also defined EMO; international and local examples of EMOs; contextual purpose; interactive discussion on EMOs in government schools and role of EMOs in school improvement. The trainings sessions included the motivational quotations like ‘If you want to go faster, go alone. If you want to go further, go together.’ (African Proverb) ‘It takes a whole village (community) to raise a child.’ (African Proverb)

Visit of PMIU Officials: PMIU officials participated in the activities organized by CMP like MOU signings and Village Cleaning Campaign. M and E Specialist and Manager Learning and Community Mobilization also visited the CMP districts. They participated in community based meetings with SMC members, parents and CMP District teams. PMIU officials checked/verified the SMC record of and discussed SMC trainings and the need and strategy for increasing enrollment, especially girls’ enrollment. PMIU officials expressed satisfactory remarks regarding performance of the SMCs of the visited schools.

Sindh Reading Program Management Visits: CMP District team Khairpur facilitated the visit of

CoP Sindh Reading Program, Mr. Christopher Ashford, and DCOP Sindh Reading Program, Mr. Arshad Nafees, to the two CMP project schools of GBPS Muhammad Mithal Jogi and GBHS Tando Mir Ali in Districts. The CMP team facilitated the SRP management’s meeting with teachers, SMC and community members. They visited the school and classrooms. They also visited the construction site of the GBHS Tando Mir Ali and met with site Inspector of Halcrow. They informed the SMC members about the objectives of SRP and SBEP and discussed the need and importance of a school library with the SMC, teachers and community members. They thanked the community, SMC and school management for expressing commitment for supporting SBE interventions and CMP for coordination and facilitating their visit.

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Development of School Improvement Plans (SIPs): In Year II, CMP team facilitated SMC subcommittees of 171 schools of Dadu, Kashmore, Khairpur, Sukkur, Karachi and Larkana in developing 171 School improvement Plans.

In Quarter 4, CMP team facilitated SMC subcommittees of 57 schools of Dadu, Kashmore, Khairpur and Larkana Districts in developing 57 SIPs. Of these, 23 were developed in Dadu, 22 in Kashmore, five in Khairpur and seven in District Larkana. In addition to this, respective SMCs revised ten SIPs on pilot basis, in Quarter 4, including five in Khairpur and five in Sukkur Districts, to conform these with the criteria for seeking small grants.

SMCs developed a list of school based needs and identified different areas that can be included in the school improvement plans, such as from minor repair to provision of clean drinking water and exploring options for fulfilling these needs. Some identified needs may be fulfilled by utilizing small grants provided by CMP to each school and by seeking community resources and contribution. The SMC develops SIPs in consultation with the teachers, students and community members, with the technical support of the CMP team. Every SIP follows a standardized format, which provides the group an opportunity to identify pressing school needs, and state why, when, where, how and by whom the needs will be fulfilled. SIPs specify the resources needed and means to acquire these. The needs identified in the SIPs must be realistic and achievable within given timelines and expected resources.

Social Mobilization Plans (SMPs): SMPs consider all problems/needs of a community, village, including education related problems and needs. During the SMC subcommittee trainings, the CMP community mobilization teams continued working with the SMCs to develop and review their village based SMPs, and determine if any changes needed to be made to their SMP. The team also continued working with the SMCs to assess what kind of community-based activities they could implement. Examples of the activities include a village cleaning campaign, celebration of national and international days, community recognition days, enrollment campaigns and many more activities aimed to get children back to school and increase girls’ enrollment. CMP also facilitated SMCs in implementing their SMP activities like annual school days and enrollment walks.

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in the development of SMPs. A cumulative of 219 SMPs have been developed thus far in these same districts and are being implemented.

In Quarter 4, CMP community mobilization teams facilitated 37 SMCs of Dadu, Kashmore and Larkana schools in developing their village based 37 SMPs. Of these, eight were developed in Dadu, 22 in Kashmore and seven in Larkana. Community members expressed keen interest in, and actively participated in the development of SMPs. A cumulative of 88 SMPs has been developed thus far in these same districts.

Through these activities, the SMC subcommittees hope to energize the community and increase their involvement in SBEP-led school activities.

Stages of Development of SMPs:

 Step-1: Identify the problem/issues/needs through community participation.

 Step-2: Select the strategy (ies) to solve the problem/ issues/needs.

 Step-3: Assign responsibilities to community members.

 Step-4: Implementation through community participation.

 Step-4: Participatory Monitoring and Assessment.

USAID CMP COR’s Visit: USAID Contracting Officer’s Representative (COR) for CMP. Mr. Parvez Pirzado visited Village Mehrab Sandeelo in District Larkana in September. He participated in a meeting with SMC and community members, organized by SMC committee for developing of SMP.

Participants introduced themselves and warmly welcomed the guests, including COR, Advisor community mobilization – Sukkur, and Ex Naib Nazim of Union council

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Rasheed Wagan, Mr. Jan Muhammad Brohi. CMP’s Larkana team also participated in the meeting. During the meeting following agenda was discussed.

 Discussion about the roles and responsibilities of social mobilization committee  Development of SMP  School Improvement plan

SMC informed participants about progress in development of SMP. They also informed that community has begun focusing on increasing girls’ enrollment by enrolling their daughters, as a result of progress on implementation of SMP activities. They further added that organizing of co-curricular activities, such as sports events, annual days, as part of SMP have developed interest of community members, school management and students in education. They also informed about the unprecedented increase in and awareness regarding the need and importance of girls’ enrollment, as a result of CMP’s education based activities in two years. Social mobilization subcommitee members developed the SMP during meeting with inputs from the community members.

Orientation Workshops on Intel’s ISEF Science Fair Program: CMP team facilitated Intel trainers from ISEF in conducting orientation sessions for participation in Intel Science Fair for 76 participating schools of Larkana, Sukkur, Khairpur and Karachi in May 2015. Approximately 6,394 students (Girls: 2,585; Boys: 3,809) from grade 8 to 11 and 545 teachers participated in the sessions. In some schools SMC members also participated in the sessions. The trainers briefed students on objectives of the sessions and motivated the students to develop their science projects for participation in the Intel Science fair activites and oriented them on registration process. To encourage the students they played different video clips of the Intel Science Fair organized by Intel in recent years in the United States. They also informed them regarding Pakistani students who received awards at the fair because of the unique Science projects developed by them. The students appreciated the CMP initiative and shared that they will participate in next phase of the activit y and will identify some projects to work on. 190 students from CMP’s four districts got registered with Intel for their selection for participation in the national, provincial and regional science fairs.

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An article was published by Intel Pakistan on June 28 in Pakistan Today about Intel providing support to SBEP schools. Please click the link below to access the article: http://www.pakistantoday.com.pk/2015/06/27/business/intel-compute-stick-integrated-technology- stellar-innovation/

In quarter 4, CMP team facilitated teachers and students in development of science projects for participation in the Intel Sindh Provincial Science Fair, to be organized in Karachi in October, 2015. Participating students of CMP schools developed 29 science projects, including 11 from Karachi, 10 from Larkana, three from Sukkur and five from Khairpur Districts. The students developed these projects/ abstracts in groups. All together 69 students worked on developing 29 abstracts. Intel experts will assess these abstracts for qualification for participation in Intel’s Sindh Provincial Science Fair.

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Education Seminar: Increasing coordination of the strengthened SMC with the district administration has resulted in more visits of the district administration to school and of more SMC meetings with the district administration. This was the case of the GBES Hayah in District Khairpur, where senior istrict administrator, Assistant Commissioner (AC) of Taluka Municipal Administration Sobhodero, Mr. Riaz Hussain Wassan, visited the school twice and had appreciated the school improvement activites of SMC and school management, supported and facilitated by the community mobilization team. The SMC and community members had discussed the problems faced in the school during such meetings with the AC. It was during one of these visits that the AC expressed intention of organizing a seminar titled “Educational issues / challenges and way forward.” SMC members and CMP team assured him of providing support to Office of the Assistant Commissioner in organizing the seminar.

Community mobilization team and SMC assited Office of the Assistant Commissioner in organizing a seminar titled “Educational issues / challenges and way forward” on January 28, 2015. CMP supported by providing printed canvas backdrops for the event. 135 participants, including 37 students, 23 female and male teachers, 11 District ELD officials, 31 community members, and notables, SMC members, parents and District administration officials participated in the seminar.

All stakeholders including teachers, students, parents/villagers, civil society organizations, teachers and district administration representatives discussed the challenges being faced in the education sector and the way forward towards educational reforms. The discussion focused on collaborative efforts from all stakeholders for improving the standard of education. Participants discussed the need for improving teaching learning conditions to enable more enrollment and retention. AC Sobhodero was the chief guest of seminar.

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AC Sobhodero announced paying PKR 10,000 per month salary to each of the three volunteer teachers of the school for five months. First Class Magistrate of Taluka Sobhodero, Mr. Iqbal Jandan Mukhtiarkar, announced solar water hand pump for Haryah School. Professor Sarfraz Ahmed Korejo announced PKR 10,000 for Taluka Endowment Fund for Schools.

While appreciating the commendable efforts of teacher volunteers, AC Sobhodero presented appreciation shields to volunteer teachers of the school. AC presented shield to CMP team for its support for improving education and for assistance in organizing the seminar.

AC informed participants regarding the strategy for improving education in the district, and a series of activities for opening of closed schools and promoting quality of education in Taluka Sobhodero schools. Activites included organizing a Union Council level educational seminar for increasing awareness and promoting community ownership of schools. Another announcement was that AC will conduct corner meetings with parents, community members, SMC members and teachers for opening of closed schools, along with District ELD officials and representatives. AC also informed of focused efforts towards rationalization of teacher students ratio

AC laid stone foundation for construction of two toilets in the schools after end of Educational Seminar. This was in connection to a commitment fulfilled by AC for construction of two toilets in the school, a request which SMC had shared with the AC in his previous visits to the school.

The seminar and the support to the school and efforts towards educational reform amply reflect that coordination between communities and District administration can lead to significant development and can help resolve problems faced in the school and education sector.

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World Environment Day Celebrations: CMP celebrated eight World Environment Day events on June 5 in its seven districts and Karachi. ‘Sustainable Consumption and Production; Seven Billion Dreams: One Planet; Consume With Care’ which is the theme of the World Environment Day 2015 was explained to the participants during events. 3,171 participants (Females: 1,172; Male: 1,999) including 2,221 students, 134 teachers, 51 SMC members, 319 community members and 27 government/ELD officials and 349 parents from 20 schools participated in World Environment Day celebrations and got awareness regarding the need of preserving environment for a healthy planet. Students participated in activities like role plays, speech contests, tableaus, performances on songs and quiz competitions focusing on importance of environment. The excited audience appreciated the performances of their children and awarded them cash prizes. The CMP also awarded trophies to participating students. Visiting officials from Health, ELD and other district administration stressed on the need for protecting environment and promoting health friendly behaviors. Participants planted 727 saplings as part of the plantation drive and committed to keep their environment clean. Gift/giveaway vouchers were distributed among students as commitment for providing water flasks to participating students after their procurement.

In Quarter 4, CMP team distributed 2,931 water flasks among 2,808 students of 18 schools located in Dadu, Sukkur, Jacobabad, Larkana, Qambar-Shahdadkot and Khairpur Districts and Karachi, whose students had participated in environment day events celebrated in their schools, last quarter. The water flasks were gifted as appreciation of their participation in school based activities and for fulfilling their basic need of storing drinking water.

3,091 participants (Females 1,495, Male 1,596), including 2,808 students, 99 teachers, 42 SMC members, 41 parents, 48 community members, three ELD officials, and 50 USAID/Halcrow/CMP officials participated in the flask distribution ceremonies.

Students were very excited on receiving these flasks. Participants thanked and appreciated CMP, USAID and GOS for encouraging their students and children by providing water flasks.

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Sports Days:

CMP believes that a healthy child can also perform well in education. Program facilitated SMCs in organizing diverse sports activities in the program districts. The events were part of the CMP strategy to make school a healthier and lively place to help promote enrollment and sustain retention. In Year II, eight sports day events were organized in Jacobabad, Karachi, Larkana, Qambar-Shahdadkot, and Khairpur. 2,958 participants including 1,693 students, 140 teachers, 78 SMC members, 456 proud parents, 510 community members and 35 district administration officials, 57 USAID/CMP officials participated in these events. In quarter 4, six sports events were organized in Jacobabad, Karachi, Larkana and Qambar- Shahdadkot. 2,643 participants including 1,472 students, 107 teachers, 66 SMC members, 434 proud parents, 500 community members and 23 district administration officials, 41 USAID/CMP officials participated in these events.

Cricket Match: The Khairpur District community mobilization team assisted the SMC in organizing a cricket match at the Setharja Government Higher Secondary School (GHSS) on October 17, 2014, as part of the SMP sports day activity. The event was part of the CMP strategy to make school a healthier and lively place to help promote enrollment and sustain retention. The excited students, teachers, SMC members, and parents encouraged and supported the two teams, Sachal and Bhittai - named after the Sindh’s historically renowned scholars and

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poets, Sachal Sarmast and Shah Abdul Latif Bhittai - during the match. Participants enjoyed the first ever sports event organized in the school, while chanting in support of their teams. At the end, the Bhittai team won with 92 runs in 12 overs. Mr. Ghulam Abbas Mangi, the principal of GHSS thanked CMP for assisting with this event and providing the trophies and medals. “Such healthy activities make the school a lively institution and help curtail drop outs,” he said. The team captains were awarded trophies and medals, amid clapping and chants.

Sports Day: The District Qambar-Shahdadkot’s community mobilization team assisted SMC in organizing sports day at the Meeran Machi Government Boys’ Middle School (GBMS), on 15th of January, 2015, as part of the SMP activity. It also offered an avenue to the school children (girls and boys) and community of this rural area of UC Khabhar severely affected by the 2010 flooding in the Sindh Province to get relieved from the traumatic post flood phase. Deputy DO-Elementary also participated as chief guest. He distributed sports material among the participating students/teams.

119 excited participants, including 84 students (34 girls; 50 boys), and 26 teachers, SMC members, parents and government officials encouraged and supported the student teams, which participated in cricket match, badminton competition, rope jumping , tug of war and a local game Wajh Watii. Girl students participated in rope jumping and badminton competition and boys participated in cricket match and tug of war. Head teacher of GBMS on behalf of school and community thanked CMP for facilitating SMC in organizing this event and providing sports equipment, which made it possible to celebrate such a lively day, full of activity and excitement. “Such healthy activities make the school a lively institution and help curtail drop outs,” he said. The contesting and winning players and teams participated in the sports activities amid clapping and chants from girl and boy students and participants.

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In Quarter 4, CMP facilitated and supported SMCs in organizing six sports days in Karachi, Jacobabad, Larkana and Qambar-Shahdadkot Districts. Eighteen program schools participated in these days. CMP provided sports kits, shirts, inscribed with USAID, GOS logo, trousers, trophies and meddles for the events. Cricket tournaments, badminton competetion, rope Jumping and musical chair were organized in program schools, which mostly celebrated their first ever sports days. 2,643 participants (434 females), 2,209 males), including 1,472 students, 107 teachers, 66 SMC members, 434 parents, 500 community members, 23 ELD officials and 41 USAID/Halcrow/CMP officials participated in the events. SMCs invited officials from ELD and notable personalities as guests. Trophies and meddles were awarded to the winning teams and runner ups, amid applause from the participants. Refreshment was also served to the audience. The Chief Guest, and Member of the National Assembly (MNA) from District Qambar-Shahdadkot, Aamir Khan Magsi, announced cash prize of PKR 10,000 for finalists of cricket tournament in Qambar-Shahdadkot. The school communities, SMC and the notables appreciated and acknowledged the CMP’s support for supporting schools in organizing such healthy activities.

Culture Day: The CMP community mobilization teams assisted in organizing four culture day events in three Khairpur District schools and in one Qambar- Shahdadkot District school. The teams worked with the SMCs of the Setharja Government Girls’ High School, Kot Lalu Khairpur Government Boys Elementary School (GBES), and Drib Mehar Shah Government Boys High School (GBHS) in the Khairpur District, and Wasu Kalhoro GBHS in the Qambar-

Shahdadkot District to organize and celebrate their first Sindhi Culture Days. The Culture Day events created awareness among students, teachers, parents, and community members on culture, harmony, and peace. Students participated in delivering speeches on the importance and role of culture and heritage, displaying tableaus and traditional items, performing dances of folk/cultural songs and role plays, and competing in quiz contests. The schools welcomed 1,599 participants, including parents (321), district and local community officials, children (1,278), and spectators to the events. The CMP community mobilization teams also used these events to seek broader community involvement in and support for CMP activities. During these events, the

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CMP teams, head teachers, as well as ELD and district government officials introduced CMP, provided an overview of its activities for promoting education, and stressed the need of promoting and integrating culture into education. They also emphasized the need for promoting cultural values around peace and harmony at all levels. Most of the children wore traditional Sindhi ‘ajrak’ (shawl) and caps, making the events colorful and lively. The participating students received trophies amid applauses from the audience. Although this type of event was the first of its kind at the four schools, it received accolades from the enthusiastic and encouraging audience of proud parents and well- wishers. Given the turnout and the successful outreach and buy-in received, the CMP team will continue providing support for the execution of these Culture Day events.

Universal Children’s Day: During the first quarter of CMP’s PY2, the communities kicked off Universal Children’s Day celebrations to emphasize the importance of ensuring that children are able to survive and thrive through education and empowerment. Eleven schools in the targeted districts and Karachi welcomed 4,325 participants including students (3,411), teachers, SMC members, parents, community members, and education officials to these celebrations. CMP facilitated these events with SMCs to improve the schools’ learning environment, inform children on their right to education, and motivate communities to enroll their children, especially girls in school – all to help unleash the children’s potential.

The celebrations’ activities included a general knowledge quiz, debating competition, art competition, and role plays on various topics related to education, like the importance of girls to enroll in school. Children also enjoyed physical activities like balloon blowing. The events’ highlight was a talent competition where children had the opportunity to showcase their singing and dancing skills with Sindhi cultural songs being aired in background to the enthusiastic and encouraging audience of proud parents and well-wishers. Select students were also recognized with a trophy for having the highest marks and highest attendance records in their schools. Children were also recognized for their participation in the activities.

Like Culture Days, Universal Children’s Days was the first event of its kind at these 11 schools and it received accolades from the participants. Given the turnout and the successful outreach and buy-in received, the CMP team will continue providing support for the execution of these Universal Children’s Day celebrations.

43 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Winter Camps: The CMP community mobilization teams took advantage of the winter vacation to help the SMCs organize winter camps in three CMP-targeted schools: Haryah GBES, Mithal Jogi GBPS, and Hajna Shah GBPS in the Khairpur District. Together, the SMCs and CMP team coordinated with the District ELD to ensure their involvement and support in the winter camps. The communities in Khairpur District kicked off the winter camps with celebrations spanning multiple days of performances and games in each school, one of which was sponsored by CMP. The schools welcomed parents, district government and ELD officials, local community members, children, and spectators to the event. The events also included a general knowledge quiz, debating competition, art competition, and role plays on various topics related to education. They also had the chance to enjoy physical activities like balloon blowing and tug-of- war. The winners of these activities were awarded prizes.

Regular coordination between the ELD officials and communities during project activities and meetings have led to significant participation of higher level district ELD management in the winter camps. At these camps, girls’ enrollment was a focus of the children’s performances and discussions among the participating ELD officials, SMC representatives, and community members. The SMC and community of the Mithal Jogi Government Boys’ Primary School (GBPS) used their winter camp, school visits, and other events as opportunities to further push the need to appoint female teachers in the school to District government officials and District ELD. The CMP team also shared this demand with District ELD officials. As a result of this focused coordination, the District ELD management affirmed to community members and the SMC that the appointment of female teachers to the school for teaching the girl students was a priority. In response to the high demand from the SMC and the community, the officials announced that the schools would be upgraded from a primary school to an elementary school. Two female teachers were appointed in the school during winter camp to teach the girl students.

Active participation of the District ELD officials in the winter camps significantly contributed to the successful coordination between the communities and the ELD officials for education of their children.

The district officials also used the winter camps as an opportunity to share news regarding the SBEP activities. In particular, the Khairpur Deputy District Education Officer (DEO) (Primary), Mr. Hameedullah Mahar, presented

44 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

news of the Mithal Jogi GBPS’ upgrade orders from primary to elementary school status to the head teacher as a result of the school’s performance. Two female teachers also joined the Mithal Jogi GBPS during the winter camp for the purpose of teaching the girl students. Participants of the winter camps shared that such activities make the school a positive place for students because they help to unleash creativity, improve the quality of education, improve attendance, and curtail drop-outs. As the other two key events executed during this past quarter, the winter camps were the first of its kind and received accolades from participants. Given the turnout and the successful outreach and buy-in received, the CMP team will continue providing support for the execution of these winter camps.

Village Cleaning Campaign: March 17 was the day for the villagers of GBSS Damba Goath of the Gadap Town in Karachi. Students, community members, SMC, teachers, representatives from PMIU, representatives and sanitary staff of KMC (Karachi Municipal Corporation), and CMP team members, had gathered in the school for an important cause. SMC and community representatives, KMC official, and CMP representatives were explaining the importance of cleanliness for promoting health, during the interactive session. Many of the participants could be observed wearing masks to avoid dust and were holding brooms. PMIU had acquired support of KMC for assisting in the village cleaning campaign upon request of SMC and CMP team during the planning phase of the campaign.

It was the climax, when 200 participants including 10 teachers, 75 parents, mothers and women, 90 students and children and 25 KMC staff members moved out from the school in a procession and began cleaning the village for the first time ever. Excited participants could be observed chanting slogans for promoting cleanliness during the walk promoting cleanliness. The KMC sanitary vehicles were picking and transporting debris from the village. The village roads got clean as a result of this collective effort. This cleanliness campaign was organized as part of the social mobilization plan activities finalized by SMC in consultation with the community. It ended with participants expressing their commitment to keep their village, homes and school clean.

In quarter 4, CMP facilitated SMCs in organizing a School Cleaning Day at GBPS Peer Ghulamullah Shah, in District Khairpur. CMP team visited GBPS Peer Ghulamullah Shah, in District Khairpur after school’s reopening after summer vacations. The team discovered that the school which had not been cleaned since months during vacations was dusty and unclean. The issue was discussed with SMC and

45 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

teachers. It was decided in meeting that cleaning day will be organized in the school. CMP team arranged refreshment for participants, plants, lime, tub, and dustbins.

Approximately 121 participants, including 109 students (Girls 37, Boys 72), teachers, students, SMC members and community members and CMP team members participated in the cleaning day activity organized in the school premises on September 7. It was exciting and memorable occasion watching all the school staff, parents, community members and students busy in cleaning of class rooms, wash rooms, and garden of school. Class rooms including walls, fans, and furniture were also cleaned during activity. Plants were also planted during the event as a symbol of growth of education and for promotion of healthy environment.

Collective efforts yielded and school premises became clean. The message of learning by doing and cleanliness was thus delivered through this activity.

Schools’ administrations thanked CMP team for supporting and facilitating SMCs in organizing their first ever school based cleaning campaign. They reiterated repeating this activity on regular basis to make school a clean, health friendly and enjoyable space.

International Literacy Day Celebration: In quarter 4, CMP celebrated International Literacy Day (ILD) on 8th of September in select program schools in all program districts and Karachi. Literacy and Sustainable Societies was theme of the International Literacy Day 2015, celebrated all across the world. 2,811 participants ( Female 1,333, Male 1,478), including 2,226 students, 136 teachers, 57 SMC members, 20 parents, 102 community members, 24 ELD officials, and 65 USAID/Halcrow/CMP from 14 schools participated in the nine events organized on the day. SMC and teachers led organizing of events and preparation of students for different segments like tableaus, speeches and stage performances including role plays.

Speakers highlighted importance of this day. Th ey also shared challenges being faced in improving literacy rates and shared suggestion to overcome the challenges. They encouraged students and teachers to take lead in teaching people, who cannot read and write for increasing literacy ratio in Pakistan, being a pre-requisite for development.

46 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Flag hoisting and Celebration of Independence Day-2015: District administration of Qambar-Shahdadkot with the support of district ELD organized flag hoisting and celebration of Independence Day of Pakistan ceremony on 14th of August, 2015. DM CMP QSK participated in the event on invitation of Office of the Deputy Commissioner, QSK.

47 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Small Grants: In Year II, CMP drafted the Small Grants Strategy and the Grants Manual. Once finalized, the strategy and the manual will guide the disbursement of small grants to the 280 identified as neighboring schools. CMP’s allocation of small grants aims to support the SMCs’ efforts to address their SMPs and SIPs, which were developed under the guidance of CMP’s community mobilization teams. While addressing the basic needs of the neighboring school, the CMP also hopes to use these small grants as a way to further engage and maintain the interest of the SMCs, schools, and communities for the duration of the program. This is even more important since these schools were not been selected as a new construction school.

The proposed CMP Grants Manual is divided into three section/stages:

 Stage I: Program Activity Cycle

 Stage II: Pre-Award Grants Cycle

 Stage III: Post-Award Process

Figure 1 below provides you an overview of the grants process based on these three stages.

The manual also includes standard exclusions for the small grants awards, as noted in Table 1. Any activity included in the table below will not be entertained for funding.

Table 1. Small Grants Exclusions Exclusion Rationale New or additional Due to the small value of the grants, the funds cannot be used for new or additional construction construction. Minor repairs or rehabilitation work may be allowed. Salaries or compensation cannot be provided to any school staff, SMC members, or Salary/Compensation anyone else. Labor charges are excluded. Co-funding of an For any activity or intervention, funds from CMP’s small grants shall not be mixed activity/intervention with: that is already 1. SMC grant/funds attained from the government or any other funder/donor; supported through and, other funding. 2. School’s annual development budget.

48 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Exclusion Rationale Office maintenance and CMP’s small grants cannot be used to pay utilities’ bills, building rents, or any other overhead expenses overdue payments, petty cash, other general running costs of a school, or refreshments for SMCs meetings or trainings. Study tours, field trips, retreats, etc., or any part of such activities such as meal Field trips/tours payments, fuel charges, etc. cannot be funded through CMP’s small grants. Purchase or rent of CMP’s small grants may not support the purchase or rent of any vehicle. Similarly, vehicles or any other transportations costs of teachers and staff, students, or SMC members cannot be transportation cost supported. Religious/social or Any activity which may be presented or considered religious and/or political in political activities nature cannot be supported through CMP’s small grants. All costs should be presented in the proposals in detail. Any unspecified cost or Contingency cost contingency expenses may not be supported by a CMP’s small grant. Purchasing of medicines CMP’s small grants may not be used to purchase medicines, supplementation, or on a regular basis other medical supplies for school/staff/students/SMC members on a regular basis.

Per the draft Grants Manual, CMP plans to use a standard grants mechanism for the small grants awards. Additionally, the grants process will be noncompetitive.4 Currently, CMP’s approved program budget allows for the team to award small grants of up to U.S. $1,500 to each of the 280 neighboring schools. Given the small scale of the grants amount, funds will be given in two tranches, each 50% of the total amount (U.S. $1,500). Considering that there is no competition among the SMCs to receive the small grants, and the small value of each grant, CMP will also be seeking to directly transfer the two tranches into the SMCs’ existing bank accounts. CMP has requested guidance from the ELD Chief Program Officer to ensure that this approach is in line with the GOS. If in line, CMP will also seek guidance on the procedures for making the transfer possible.

In Year II, CMP submitted the Small Grants Manual to IRD HQ for review before sending it over to USAID for review and approval. The grants strategy and the manual will guide the disbursement of small grants to all identified neighboring schools.

Per the draft Grants Manual, CMP plans to use a Fixed Obligation Grants mechanism for the small grants awards. Additionally, the grants process will be noncompetitive and for that process a waiver request for exception to the SMCs competition for eligibility of small grants is also prepared, in accordance to the USAID rule ADS 303.3.6.5(2)(b). Which means that in accordance with the FGCAA (Federal Grant and Cooperative Agreement Act 1977), USAID encourages competition in the award of grants to all eligible grantee/s, however eligibility may be restricted under following certain circumstances as per ADS 303.3.6.4.

1. Amendments and follow-ons 2. Unsolicited applications 3. Exclusive or predominant capability 4. Small awards

5 CMP’s approved program budget allows for the team to award small grants of up to U.S. $1,500 to each of the all neighboring schools.

4 Allowed under ADS 303.3.6.5 - Exception to the competition. 5 Allowed under ADS 303.3.6.5 - Exception to the competition.

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CMP plans small grants implementation by awarding small grants to SMCs in the neighboring schools. These funds may be used by SMCs for implementing activities identified through SIPs, which may cater to the identified school needs including minor repair and maintenance, provision of water, child friendly furniture, and school supplies. CMP has also initiated the process of translating small grants and training manuals in Sindhi and Urdu languages.

Training Module on Small Grants Management: CMP developed a training module on Small Grants Management. The SMC training on Small Grants Management was conducted after the approval of Small Grants Manual by USAID. The training will capacitate SMCs to effectively manage the small grants management and implementation process in compliance with the USAID rules and regulations. This training is expected to further strengthen SMC ability to implement SIP.

Apart from the topics covered in the training module, which aim strengthening the institutional capacity of SMCs, following objective will also be achieved:

 To elevate SMCs experience of managing funds.

 To familiarize SMCs with the Small Grant Management System

 To provide practical guidance to SMCs on grant management.

 To help SMCs in managing and implementing small grants that are free from audit objections.

Approval of Small Grants Manual: IRD Headquarter (HQ) and USAID reviewed and approved the Small Grants Manual. In efforts for making it user friendly and understandable by SMCs, communities, school management and other stakeholders, this manual was translated in local Urdu and Sindhi languages. Using this manual, CMP has plan to award in first step, ten grants as pilot activity to ten schools, in Sukkur and Khairpur Districts, by the end July 2015.

Training of Trainers of CMP Staff on Small Grants Management: CMP team developed training module for Training of Trainers (TOT) of the partners teams (i.e. sub-contractors: IRC and HANDS) on Small Grants Management and Application Process. These trained teams will subsequently deliver training on Small Grants Management and Application Process to SMCs, The Training module on Small Grants Management was developed during previous quarter for SMCs, and communities, to enable them to efficiently manage the process of Small Grants’ Implementation. . This training module is also being translated in local languages, Urdu and Sindhi, to make it user friendly and understandable, for wider circulation to SMC/subcommittee members of neighboring schools. The first ToT of SMP field team conducted on 25th June 2015, attended by sixteen staff members. The trained MTs will subsequently roll out training to SMCs in second week of July 2015. Initially, ten SMC/subcommittees (five from Sukkur and five from Khairpur) will be trained. Each of these trained SMC/subcommittees will then finalize and submit their grant applications for award.

Guidelines for Monitoring of Small Grant’s Progress: Monitoring is one of the crucial step of the Grant’ Cycle. Small Grants team developed monitoring guidelines and reporting format. These are being reviewed by CMP Management (COP, Advisors and Managers) and will be included in the Grants Manual after review.

50 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

SMCs training on Small Grants: In quarter 4, CMP community mobilization teams delivered SMCs’ training on small grants in Sukkur and Khairpur Districts. 82 SMC executive committee members and members of SMC Financial Management sub-committees from ten schools, including five schools of Khairpur and five schools of Sukkur participated in the training.

The CMP trainers explained small grant’s objectives as:

1. Support to neighboring schools to improve their condition 2. Financial support to the SMCs to enable them to implement their school specific School Improvement Plan. 3. Increase SMC capacity in writing the grants application / proposal / concept notes. The following areas of activities of small grants were also explained during the session.

Small Grant’s Areas of Activities

 School based need/s specified in SIP will be included in application for seeking small grant.  Grants will be utilized for school improvement initiatives, such as repair and maintenance of school infrastructure, such as latrines, boundary wall, white wash/painting of school premises, improvement of drainage system, electricity, playground.  Provision of child friendly furniture missing furniture

 Provision of safe potable water : Installation of electric motor/hand pumps, electric water cooler, etc.  Co-curricular activities, such as provision of library books, games, creative activities and activities, that supplement increase in girls’ enrollment, facilitate teachers to perform well, and improve quality of education.

Proposals Development for Small Grants: In Quarter 4, CMP teams facilitated SMCs in Sukkur and Khairpur Districts in developing proposals for small grants. On pilot basis, the teams worked with five SMCs in each district. In addition to this, District ELD endorsed three grant proposals in Khairpur District.

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COMPONENT 3: Improve Child Nutrition In Selected Communities And Government Schools Through Research That Informs Innovation And Good Practice

Hygiene and Nutrition Plan: Hygiene and Nutrition Plan was developed on the basis of CMP baseline survey finding, USAID inter - sectorial strategy and Sindh Nutrition Inter - sectorial strategy. Draft Hygiene and Nutrition Plan, was shared with all CMP field staff, Advisors, Managers and partner organizations staff, HQ and USAID for review and feedback. USAID and HQ approved the Hygiene and Nutrition Plan after review.

This plan focuses on school-based hygiene and nutrition. In order to improve hygiene and nutrition services, CMP looks forward to working in collaboration with a number of organizations working in the nutrition sector, including GOS (DOH) for improving hygiene practices, sanitation facilities, child nutrition and safe drinking water facilities.

Formation of School Hygiene and Nutrition Committees (SHNCs): In preparation for the rollout of the approved Health and Nutrition Practices Plan, CMP continued working with the SMCs’ executive committees and general bodies to convene meetings to discuss the formation of SHNCs for each SMC. In addition to the SMCs’ executive committees and general bodies, different stakeholders in the villages and schools also participated in the meetings. In these meetings, CMP, alongside the SMC members discussed the objective of Health and Nutrition Practices Plan as well as the SHNCs’ scope, role, and responsibilities with the participants, including other SMC and community members.

It was decided during a meeting of nutrition focal person with the DMs that structure of the already formed SHNCs will remain the same. However, just like Y2 Q2, all new SHNCs will be formed according to the following criteria.

SHNC Structure

 One SMC executive committee member  One teacher per 100 students  One member of the WATSAN/DRR/Gender SMC subcommittee  Social activist from the community  LHW in the catchment area/health professional  Parent of student

In Year 2, CMP formed 244 SHNCs comprising 2,056 (female 718, male 1,338) members in all targeted areas. In Quarter 4, CMP formed 106 SHNCs comprising 693 members in Jacobabad, Larkana, Kashmore, Khairpur, Karachi and Dadu. Thus far, 312 SHNCs have been formed in all CMP targetted areas.

Mapping of Health Facilities: According to the Hygiene and Nutrition Plan, all CMP targeted schools will be linked with the nearest government/private health facilities for the referral of malnourished children. To achieve this outcome, mapping of health facilities was conducted in all

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CMP targeted districts to assess the status of health facilities for subsequently linking these with the schools. This exercise also helped in coordinating with the health facilities. The important task on mapping exercise of health facilities also got completed in all CMP districts and Karachi. DMs developed district wise reports of the mapping exercise data and shared these with the nutrition focal person. These reports were compiled into a consolidated document.

Developing Networks and Linkages with Health Department: As part of developing networks and linkages with the Heath Department, GOS, the CMP team participated in the following meetings with the Nutrition Cell and senior management of the Department of Health (DOH).

COP, USAID COR for CMP, Mr. Parvez and CMP nutrition Focal Point/Gender Advisor participated in a meeting conducted with the provincial focal person of nutrition cell and her team. The CMP nutrition component was introduced during the meeting and options were discussed to explore opportunities of mutual collaboration. It was agreed during the meeting that nutrition cell and CMP will collaborate in those districts, where both organizations are already working.

COP, USAID COR for CMP, Mr. Parvez and CMP nutrition focal person/Gender Advisor conducted a meeting with Secretary Health and Additional Secretary Health GOS. The CMP team introduced the CMP Nutrition program and its objectives during the meeting. The Health Department representatives discussed the ongoing programs of the Health Department in the meeting for exploring possibilities of mutual collaboration. Secretary Health ensured all support of Health Department for the CMP nutrition program.

Support Committee of Health Department for CMP Nutrition Program: As part of the commitment, the Secretary Health formed a committee through an official notification on 11th of June, 2015 for supporting nutrition component of CMP program and integration of CMP nutrition activities with DOH programs.

The committee comprises the following members from DOH, GOS:

 The Provincial Program Director Maternal Neonatal child Health Program  Program Manager, Nutrition Support Program  Provincial Program Manager, Family Planning and LHWs Program  Project Director, Child Survival Program

CMP Representation in Provincial Working Group on Nutrition: The Provincial Nutrition Working Group, as part of its collaboration with CMP on nutrition, selected CMP nutrition focal person/Gender Advisor as member of the Provincial Working Group. This placement at the highest level will enable CMP to regularly coordinate with and convey the program’s nutrition specific needs with the member organizations working in the nutrition sector in Sindh. It would also enable them to develop further linkages and collaborate with the organizations working on nutrition in CMP Districts.

53 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

CMP Nutrition Focal Person/Gender Advisor attended and delivered a presentation on the program’s nutrition component during a meeting of Provincial working group at World Food Program office, Karachi, on 3rd June, 2015.

Mapping for Nutrition Organizations in Sindh: A mapping matrix format was developed for collecting the data of organization working on Nutrition in Sindh. This mapping matrix format was sent to all organizations before the Nutrition Conference for filling up their details. The objective of the mapping matrix is to collect data of organizations working in different districts of Sindh. The data also includes different thematic areas of nutrition in which organizations are working for collaboration and networking. Nineteen organizations working on nutrition in Sindh filled in their details in the format as a result of mapping exercise. CMP will continue feeding more names in the Mapping Matrix template, on receiving more names. CMP plans conducting the same mapping exercise at District level, through facilitation of field teams. The mapping matrices documented by CMP reflect the status and domain of organizations, which are working in the CMP select areas in nutrition, health and other relevant sectors.

Child Nutrition Conference in Sindh Challenges and Opportunities: Nutrition Conference titled ‘Child Nutrition in Sindh Challenges and Opportunities’ was held on 16th of June, in Karachi. 200 participants participated in the Conference including USAID Provincial Director Mr. Leon S. Waskin, Deputy Mission Director, USAID, Secretary Health Dr. Saeed Ahmed Mangnejo, Secretary Education Dr. Fazlullah Pechuho, Secretary Planning and Development, Consultant from Tulane University, Program Director MNCH program, Program Director Nutrition Cell, Program Director Child Survival Unit, all leading INGOs and NGOs working on nutrition and district government officials and CMP staff.

The Tulane University representative shared findings of the Sindh Nutrition and Health Practices Survey 2014, conducted by the Tulane University in coordination with CMP team, during the conference. Findings of the CMP “Nutrition Practices Plan”, which has been developed and finalized in consonance with the GOS’s inter-sectorial Nutrition Strategy were shared during the conference.

Consolidated mapping matrix of the development sector organizations working to address child nutrition in Sindh was discussed to explore options for coordination and networking. Many development organizations expressed interest in working with and supporting CMP nutrition based activities. Hence, this proved a strategic step forward towards strengthening learning and forming partnerships with organizations working for

54 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

improving child nutrition in Sindh.

Secretary Health, Secretary Education and Nutrition cell ensured facilitating and supporting CMP nutrition based activities at all levels, during their address. USAID Provincial Director, Mr. Leon S. Waskin, USAID said that USAID Mission Director, Mr. Gregory Gottileb feels proud seeing the DOH, Department of Education and Literacy, and Department of Planning and Development (P and D) working together through the CMP to address the problem of child nutrition. Concluding his speech, he said that they look forward to continuing work with CMP and other partners and finding ways to deal with problems discussed today. He said that he thinks this conference will serve as a crucial step towards this direction.

As the result of Nutrition Conference, number of organizations offered support to CMP nutrition component during the group work.

Please find below the links to the news reports coverage of the nutrition conference: http://www.dailytimes.com.pk/sindh/17-Jun-2015/strategy-needed-to-fight-malnutrition-usaid

http://pakobserver.net/detailnews.asp?id=266662

http://arynews.tv/en/usaid-helps-sindh-government-in-curbing-malnutrition

Also, Express Tribune carried Skip's picture and quote on the City masthead:

Page 13 - Karachi http://tribune.com.pk/epaper/

CMP received offers from different organizations for collaboration and support to its nutrition

component in its targeted areas during the conference.

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Development of Manual and IEC: In Quarter 4, CMP COP, DCOP, Gender Advisor/Nutrition Focal Point and Communications Consultant Ms. Somaiya, participated in a meeting at CMP Karachi Office with Agha Khan University representatives on development of manual and IEC for CMP nutrition component, at CMP Karachi Office. A series of meetings were conducted with AKU to further work on the activities’ grid, and role and responsibilities of AKU and CMP for its implementation. AKU team shared an activities’ grid with Gender Advisor/ Nutrition Focal Point and DCOP. CMP team reviewed the grid and asked AKU for sharing the budgetary requirements.

Identification of Health Corners: In Quarter 4, Gender advisor/ Nutrition Focal Point started the process of identification of the health corner/ room through District teams. The Karachi District team conducted meetings with SMC, community and ELD officials for the identification of the Health corner / room. As a result, health corners were identified in the four schools. All DMs began the process of identification of health corner/room in the program schools with support of SMC and subcommittees. Program team conducted a series of meetings with SMC and SMC subcommittees in this regard.

Finalization of Equipment List for Health Corners: In Quarter 4, a meeting was conducted with subcontractors HANDS and IRC for at CMP Karachi office for finalizing the list of equipment for health corners in CMP schools. Participants agreed that equipment should meet the criteria of UN standards. Participants developed a list, while considering the reality that no health professional is available at school level. Therefore such screening equipment and commonly used medicines were included, which could be easily managed by the staff members in schools and which were used only for providing initial support. The final list of equipment was subsequently shared with USAID for feedback. Subcontractors and CMP will collaboratively start the purchasing of equipment after its approval from USAID.

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Meeting with Nutrition Cell: Plan to Integrate CMP’s Nutrition Plan with the Nutrition Cell Programs: In Quarter 4, Representatives from USAID, PMIU and CMP participated in a meeting with Nutrition Cell on 15th of July, 2015 at Nutrition Cell office, Karachi. Program Manager SBEP, Mr. Randy Hatfield from USAID, Gender Advisor/Nutrition Focal Point CMP Ms. Hameeda Kaleem, Manager PMIU, Ms. Sadaf and Program Manager Nutrition Cell, Dr. Fahim and her team attended the meeting. The objective of the meeting was to discuss integration prospects of CMP’s nutrition plan with the Nutrition Cell’s programs. Mr. Randy Hatfield shared the main objectives of the CMP nutrition component and highlighted the importance of nutrition program at school level. He also requested the CMP and Nutrition Cell to explore the main causes of malnutrition at community level.

Ms. Hameeda shared the main activities of the CMP’s nutrition plan with the participants and requested the Nutrition Cell to support CMP in referrals, distribution of micronutrient through health facilities, coordination with district level staff of nutrition cell and facilitation and support in awareness campaign on nutrition. She also discussed the main points of the nutrition support group meeting that was held at CMP office on 11th of June, 2015. Dr. Fahim shared the overview of Nutrition Cell PC-1, and ensured complete support of nutrition cell for the CMP’s nutrition plan. Three meetings conducted with Nutrition Cell on PC 1 and CMP nutrition plan. Nutrition Cell PC1 and CMP Nutrition plan are working in the four same districts in Sindh. It was decided that District Nutrition Cell and CMP will work closely in these four districts to support each other and to avoid the duplication of effort and resources.

Development of Support System for CMP Nutrition Program: In Quarter 4, CMP Nutrition team continued exploring opportunities for the development of support mechanism for CMP nutrition component and working for and exploring options for ensuring sustainability of its school based nutrition program. In this regard, Gender Advisor/ Nutrition Focal Point conducted many meetings with different stakeholders, including Aahung, an NGO working on hygiene and adolescent health to conduct hygiene and adolescent health related sessions in CMP Khairpur schools. Another meeting was conducted with World food Program for exploring possibilities of provision of food and nutrition supplements to students of the CMP schools. CMP also coordinated with SSDP Health Project Sindh, for exploring possibilities of provision of food and nutrition supplements to students of the CMP schools, because SSDP is working with the school children on general health. A meeting was scheduled between CMP Nutrition team and SSDP for further discussion, in this regard.

CMP’s Representation in Provincial Working Group on Nutrition: In Quarter 4, the Provincial Nutrition Working Group, as part of its collaboration with CMP on nutrition, selected CMP’s Nutrition Focal Person/Gender Advisor as member of the Provincial Working Group. This placement at the highest level will enable CMP to regularly coordinate with and convey the program’s nutrition specific needs with the member organizations working in the nutrition sector in Sindh. It would also enable them to develop further linkages and collaborate with the organizations working on nutrition in CMP Districts. CMP Gender Advisor/ Nutrition Focal Point regularly attended the Nutrition working Group meetings to remain updated about the nutrition activities.

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Providing Health Books: CMP team has provided 120 sets of Health Books in Sindhi language to 120 CMP targeted schools in Jacobabad and Qambar-Shahdadkot Districts. A total of 400 sets of five books each will be distributed among 400 schools. These books contain messages on health and hygiene for students of primary schools. Each set of books consists of five books for Grade 1 to 5 students. Teachers and students welcomed this much needed support to their schools, for improving their health and hygiene status. SMC subcommittee members of DRR, Gender and WATSAN have been involved in ensuring learning from these books and seeking feedback from teachers and students regarding their learning.

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COMPONENT 4: Pilot Component: Launch Of EMO System 2010 Sindh PPP Act Amendment: The GOS’ amendment of the 2010 Sindh PPP Act on December 4, 2014 through a gazette notification proved was a significant achievement for CMP in Quarter 1. This major PPP-related policy development was achieved as a result of CMP’s regular coordination with diverse stakeholders and its technical assistance (TA) to the ELD. As part of a government-created group alongside government officials, development partners, and civil society members, CMP helped to review the 2010 PPP Act and propose any necessary amendments. As a result of the review, the group proposed an amendment that supplements ELD’s efforts towards developing a more comprehensive PPP Act that addresses the needs of PPP stakeholders. The amended 2010 Sindh PPP Act will greatly help CMP and the GOS’s ELD in launching the EMO pilot in the 120 ‘state-of-the-art’ model schools to be constructed under SBEP.

Legal Technical Assistance: CMP started providing legal technical assistance to the GOS in Year 2 Quarter 1 in order to fast-track the development of the EMO System so that outsourcing of the schools’ management to EMOs could be possible. CMP contracted HaiderMotaBNR, a prominent legal firm with expertise in PPPs, to provide the legal technical assistance to the GOS’ ELD. As part of the technical assistance, the law firm began working to address the question of law regarding service contracts for EMOs, determine the more effective EMO framework for the school management (e.g., EOI, RFP, Concession Agreement), and provision of related documentation. To honor this special point in the GOS’ history, CMP organized a contract signing ceremony in the Office of Secretary Education, GOS ELD, on November 20, 2014. Representatives from PMIU, USAID, CMP, and GOS ELD participated in the ceremony. Subsequently, CMP held a kick-off meeting with HaiderMotaBNR on November 28, 2014, in the presence of USAID Senior Policy Advisor and Program Manager SBEP, Dr. Randy Hatfield, and Secretary of Education, Mr. Fazlullah Pechuho, PMIU Director, Mr. Tameezuddin Khero, and representatives of the PPP Unit of the GOS Finance Department and the PPP Node of the GOS ELD. Communication protocols were shared and timelines of deliverables were reaffirmed during the meeting.

At the end of the quarter 1, the legal firm submitted a draft legal opinion on whether management outsourcing of public sector schools is possible under the 2010 PPP Act or not. The draft legal opinion was presented to the Project Advisory Group (PAG) in its second PAG meeting, who provided inputs and feedback on the document. The contracted legal firm continued to provide legal TA to the GOS for outsourcing the management of the first package of SBEP schools to capable private sector organizations. The legal firm also developed an overall framework for EMOs, in consultation with ELD GOS, PAG, CMP and other stakeholders. The framework includes the scope, performance-based disbursement indicators, monitoring and evaluation.

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CMP continued providing legal technical assistance to the GOS in Quarter 2 in order to fast-track the development of the EMO System so that the outsourcing of the schools’ management to EMOs could be possible. As part of the technical assistance, the law firm presented its legal opinion on management outsourcing of public sector schools under the 2010 PPP Act. Legal firm first presented the Question of Law; “Whether the GOS can outsource the management and operation of certain public schools in the Province of Sindh to education management organizations from the private sector on a public- private partnership basis pursuant to the PPP Law?” and forgoing, if the Question of Law is answered in the positive, what are the permitted modes for outsourcing such public schools to the private sector pursuant to the Sindh Public Procurement Act, 2009 (“SPP Act”) and the Sindh Public Procurement Rules, 2010 (“SPP Rules”, and together with SPP Act, the “SPP Law”) and the sort of concession arrangements that

could work in this regard?

The contracted legal firm HaidermotaBNR presented a detailed analysis on Sindh PPP Act 2010, SPP Act, SPPRA rules, and Sindh PPP Act Amendment 2014, after which the team presented its legal opinion, which says; “Based on our analysis of the PPP Law, it is our opinion that the Education and Literacy Department of the GOS is empowered to outsource the operation and management of certain public schools in the province of Sindh to education management organizations from the private sector on a public-private partnership basis”. HaidermotaBNR also presented some modes of procurement under the PPP Law and examples of concession agreements under which management of public schools can be outsourced to private sector organizations. The legal firm’s role includes providing legal technical assistance to the GOS for outsourcing the management of the first package of SBEP schools to capable private sector organizations.

CMP provided technical assistance to ELD in the development of a Request for Proposals (RFP), and feasibility report from shortlisted EMOs. CMP held meetings with Finance Department, ELD, GOS, and HaidermotaBNR and conducted detailed joint reviews of the draft of RFP for EMOs.

Technical Assistance to ELD: CMP provided technical assistance to ELD to develop a draft Scope of Work (SOW) for EMOs. The Program Steering Committee (PSC) of SBEP approved the draft SOW in its 10th meeting.

During quarter 4, on invitation of ELD GOS, CMP provided its technical inputs in meetings Chaired by Secretary Education in Sindh Secretariat on developing National Education Policy held. CMP also participated as a panelist in a Policy Dialogue and Panel Discussion on “Public Private Partnerships: Evidence from Pakistan” organized by The Institute of Development and Economic Alternatives (IDEAS) in Islamabad. CMP developed a concept note on an upcoming SBEP Dissemination Event for Political Leadership of Sindh.

CMP assisted the Planning and Development Wing of ELD GOS on rehabilitation of 302 CMP targeted neighboring schools (non-construction), as per decision of 10th PSC meeting. CMP also provided ta to ELD GOS on a recent Trade in Services Agreement involving education services.

CMP also gave its technical inputs in meetings held at US Consulate Karachi on mechanisms to support strengthening and institutionalization of the PPP node of ELD. CMP also shared a draft concept note on the strengthening of PPP node of ELD GOS. CMP along with USAID, Sindh

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Capacity Development Program (SCDP), Finance Department and PPP Node of ELD participated in these meetings.

Additional Support to the ELD: As part of its commitment to and engagement with the ELD, CMP provided other support to the ELD in Quarter.

As part of this support, CMP shared recommendations for KPI s received from the ELD officials of Dadu District, as a result of a meeting for developing the KPIs for EMOs. These recommendations from ELD helped CMP to understand and consider the perspective and needs of key stakeholders and implementers on-the-ground. It also provided CMP and the ELD an opportunity to engage district level ELD officials from the onset of this effort, as the ELD GOS works to develop the pilot EMO System.

The Program Steering Committee directed PMIU and CMP to suggest necessary amendments to the School Consolidation Policy as way to address the issue of the defunct buildings of the schools consolidated under the current School Consolidation Policy. PMIU and CMP drafted an amendment and shared it with the Reform Support Unit (RSU) for review and notification.

CMP participated in USAID’s SBEP Dissemination Conference held in Islamabad on December 3, 2014. Development partners, PMIU, and civil society organizations participated in the event. CMP presented its progress in the conference.

CMP held a meeting with Reform Support Unit’s (RSU’s) Chief Program Manager to share the forthcoming intervention of providing small grants to neighboring schools. CMP also discussed the possibility of using the SMCs’ existing bank accounts to transfer its small grants. As a follow up, CMP has issued a letter to the Chief Program Manager for official correspondence in this regard.

Notification of Addendum for Schools Consolidation Policy: CMP is also pleased to share that ELD GOS has issued an addendum for its Schools Consolidation Policy through its notification on January 22, 2015. CMP provided technical assistance and coordination support to RSU, ELD GOS and its field formations for the notification of this policy addendum. This change in the policy will further clarify the schools’ consolidation process, and help resolve procedural issues.

Notification of Policy for Sindh Education Management Organizations: The ELD GOS Notification of the Policy for Sindh Education Management Organizations on March 12, 2015 was a major policy development in Public Private Partnership (PPPs) for education in the Sindh Province. CMP provided technical assistance to ELD for the development of the notification. CMP also coordinated inputs from the contracted legal firm for EMOs HaidermotaBNR, PPP Node ELD, and Finance Department of GOS. This provides the framework for EMO policy.

Program Officer – Legal: CMP hired services of a Program Officer – Legal (Legal Expert). The Program Officer – Legal is assisting CMP and GOS with the EMO process, including oversee the work of the contracted legal firm.

ELD Trainings: As mentioned above in the component 1 updates, CMP contracted IBA-Sukkur to conduct a series of trainings to ELD officials in transparent, accountable, and GOS procedures for

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outsourcing the management of public schools to EMOs. During Year II, Quarter 1, CMP held a round of meetings with IBA-Sukkur and the GOS ELD to discuss the scope of trainings, nomination of participants, training needs assessment, and other relevant issues.

As reported in component 1, Working with the EMOs was among the three themes covered during a series of three day trainings delivered to District ELD management by Sukkur IBA. The topics elaborated during the three day training sessions also included consolidation of schools under SBEP, challenges of community involvement, addressing issues arising due to consolidation of schools, introducing EMOs, EMOs for government schools, identification of potential role of EMOs in improvement of school management, and nature of EMO and government partnership.

Expert Group Session on Key Performance Indicators (KPIs) for EMOs: CMP, in coordination with PMIU and USAID, held a successful Expert Group Session on KPIs for EMOs, on December 10, 2014, in Karachi. This session brought together key education stakeholders and experts who worked together to provide KPI recommendations for the potential contract to be used between the GOS ELD and the EMOs. Participants included senior GOS representatives from the ELD, PPP Unit-Finance Department, ELD’s PPP Node, representatives from USAID, Civil Society Organizations (CSOs), and other education experts.

The session participants were divided into three groups of six to seven members based on three major categories (governance, access, and quality). After thorough deliberation, each working group presented key recommendations of KPIs. CMP presented these recommendations to the GOS for the financial modelling of the EMO system. Recommendations also inform the design of the EMO contract with realistic, effective, and easy-to-measure KPIs on the performance of an EMO.

PPP Strategy and Implementation: CMP drafted a PPP strategy during quarter 1. CMP’s PPP strategy focusses on how CMP will work on establishing linkages and developing partnerships with local resources, stakeholders, civil society, and private sector. As part of this strategy, CMP has been working to establish contacts, as well as inform and engage potential private sector partners in the pilot of the EMO System.

CMP held a session with its District Managers (DMs) and field formations on the PPP Strategy and discussed potentials and challenges in its implementation. Other CMP program staff and USAID representatives also participated in the session.

CMP also made progress in garnering in-kind support from the private sector for SBEP targeted schools. CMP has held meetings and sessions with the corporate sector donors, civil society organizations, and foundations to explore partnership prospects for in-kind support to school. In total, CMP contacted 19 private sector entities during the reporting period. The entities appreciated SBEP’s efforts to modernize education in the Sindh Province and expressed their willingness to identify and collaborate in possible areas of cooperation.

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Consultative Meetings with Private Sector: CMP has held several consultative meetings (including second and third rounds of meetings) with a focused approach to engage leading private sector entities, like TAF, I Am The Change (IATC) – Engro Corporation, Lucky Cement, DuPont Pakistan, Arif Habib Corp, Warid Telecom, REON Energy, Federation of Pakistan Chambers of Commerce and Industries, Beaconhouse School System, Bay View High School, Froebel’s School System, Engro Coal and Gas, American Business Council, Sharmeen Foundation, Right to Play, Children Health and Education Foundation, Fauji Fertilizers Bin-Qasim Limited, Sun-Power, SunEdison, and OMV (Pakistan) Exploration, to partner in providing support to SBEP schools.

An example of the outcome of CMP’s ongoing outreach work is TAF’s donation of 2,177 supplementary books and learning materials through its Books-for-Asia Program to the targeted schools’ libraries. These books equate to more than U.S. $1,100. The children’s books cater to a diverse set of learning skills, including painting, arithmetic, language, general knowledge, and nature. Most of these schools will receive their first library books as a result of this donation. Additionally, the Engro Foundation through its IATC partnership proposal to SBEP, it waived its annual corporate partnership fee of U.S. $6,000 in order for CMP to promote SBEP-targeted schools and their needs on its online crowd funding platform.

CMP continued focusing on forming synergies and exploring opportunities for unilateral, bilateral and multilateral partnerships for education support to accomplish the program’s objectives. For example, two community members donated five fans and U.S. $5,000 during the Winter Camp at the Mithal Jogi GBPS in the Khairpur District. During the next quarter, CMP will continue with its subsequent engagement with already contacted and new potential private sector partners through consultative meetings and sharing of interactive drafts/proposals with the goal of establishing new partnerships with concrete aims and donations.

Engagements with Private Sector for PPPs: CMP continued focusing on forming synergies and exploring opportunities for unilateral, bilateral and multilateral partnerships with private sector for education support through PPPs to complement program objectives.

CMP also progressed in garnering in-kind support from the private sector for SBEP targeted schools. CMP held meetings and sessions with the corporate sector donors, civil society organizations, and foundations to explore partnership prospects for in-kind support to school. In total, CMP contacted 19 private sector entities during the reporting period. The entities appreciated SBEP’s efforts to modernize education in the Sindh Province and expressed their willingness to identify and collaborate in possible areas of cooperation.

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Meetings with Private Sector: CMP continued to focus on forming synergies and exploring opportunities for unilateral, bilateral and multilateral partnerships for education support to complement program objectives. As suggested by USAID, CMP will also work on engaging a short term technical assistance to engage corporate sector donors, civil society organizations, diaspora groups, clubs and foundations and garner partnership prospects for in-kind support to school. CMP continued to hold consultative meetings (including second and third rounds of meetings) with a focused approach to engage leading private sector entities to partner in providing support to SBEP schools.

While building upon the successes achieved thus far in harnessing private sector support, CMP continued to focus on private sector support for SBEP targeted schools in Quarter 4. These efforts included meetings and group discussions with potential partners to conceptualize collaboration mechanisms, and to motivate them with reference to their willingness and good will to contribute to SBEP. During these meetings, CMP also negotiated to finalize agreement modalities with potential partners who had been engaged in discussions to sign partnerships.

CMP developed individual draft agreements and intervention plans for Warid Telecom, OMV (Pakistan), I-Am-The-Change (Engro Corporation), TEXT Corporation in Quarter 4, and shared with these potential partners. CMP held interactive discussion with potential partners during sequential round of meetings to finalize partnership modalities. USAID is reviewing the draft MoUs with Warid Telecom, OMV (Pakistan), and IATC (Engro Corporation).

CMP also held meetings in Quarter 4, with representatives of Pakistani Entrepreneurs of North America (OPEN), in USA. CMP gave a presentation on SBEP, shared a PPP flyer and requested in- kind support from OPEN for provision of furniture, and other support required for SBEP construction schools. CMP also generated interest of OPEN to partner with GOS in the pilot of EMOs under SBEP. Based on discussions held with OPEN in USA, CMP also conducted meetings with the Pakistani chapter of OPEN and shared details of the program and required support.

As advised by USAID, and to fast-track developments on in-kind support PPPs, CMP developed and advertised a Short Term position of Technical Assistance for generating in-kind support through PPPs for SBEP schools, in Quarter 4. CMP has received applications for this position, which are currently under review.

CMP held a meeting with PMIU and USAID, and briefed about the developments achieved during Quarter 4. The future course of action for SBEP schools’ furniture and MOUs with potential partners were also discussed. It was decided that CMP will develop and share a sample furniture PC- I with PMIU-SBEP.

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Conference on Policy of Sindh Education Management Organizations: To disseminate the policy notified by ELD GOS for Sindh Education Management Organizations and to hold a technical panel discussion on the policy, CMP organized a

Conference on Policy of Sindh E ducation Management Organizations on March 26. Mr. Nisar Ahmed Khuhro, Senior Minister for Education and Literacy, GOS was the chief guest. Speaking on the occasion, Mr. Khuhro appreciated USAID’s support to uplift education in the marginalized areas of

Sindh province, and also comm ended the role of ELD in involving the private sector to improve access and quality of public education Sector. In his keynote address, Dr. Randy Hatfield, Senior Policy Advisor and Manager – SBEP, USAID/Pakistan reaffirmed USAID’s commitment of modernizing education in Sindh through SBEP. He also appreciated the role of dedicated officers of ELD and Finance Department of GOS and program partners in institutionalizing public private partnerships for education through the pilot of EMOs under SBEP. He also thanked the GOS for the firm commitment and support extended for the implementation of SBEP. The keynote addresses were followed by an expert/technical panel discussion which addressed the questions, comments, and recommendations of diverse stakeholders present at the conference. Diverse stakeholders present at the conference. Participants of the conference also included senior represenatives from ELD, Finance Department, Planning and Development Department of GOS,

USAID, development partners, NGOs,

educational institutions and other experts f rom the fields of Education, Finance, and Law.

Meeting on Pilot of EMOs: CMP also organized a meeting on recent developments and way- forward in processes for pilot of EMOs at the office of Additional Secretary, ELD GOS, Mr. Rehan Baloch, on February 4. Senior representatives from ELD and Finance Department of GOS and legal firm for EMOs HaidermotaBNR also participated. It was decided during the meeting to develop a draft EMO framework with inputs from relevant stakeholders, and the contracted legal firm was given important direction for developing EMO feasibility report. It was also decided to hold a dissemination conference for wider stakeholders, once the EMO policy is notified by the ELD GOS. As per decisions taken during the meeting, EMO Policy was developed and then notified by the ELD

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GOS. CMP in coordination with ELD GOS and SBEP stakeholders, organized a conference during the reporting quarter to disseminate EMOs policy.

Expert Group Session on Financial Modelling for EMOs: CMP, in coordination with PMIU and USAID, held a successful Expert Group Session on Financial Modelling for EMOs, on February 12, 2015, in Karachi. This session brought together key education stakeholders and experts who worked together to provide recommendations for the potential contract

between the GOS ELD and EMOs. Parti cipants included senior GOS representatives from the ELD, PPP Unit-Finance Department, ELD’s PPP Node, Accountant General Sindh, Reform Support Unit, representatives from USAID, HaidermotaBNR, civil society organizations, and other education and finance experts.

The session participants were divided into three groups of six to seven members based on three major categories (Salary Budget, Non Salary Budget, and Budget of EMOs). After thorough deliberation, each working group presented key recommendations for financial models, which will become part of the contract for outsourcing management of public schools to EMOs. CMP is developing a report on the session and will share all recommendations with all relevant stakeholders including PPP Node of ELD.

Generation of Local Resources: One of the major developments under CMP’s PPP Strategy in Year 2 was a successful integration of local resources with CMP’s social mobilization plans. CMP teams continued to sensitize and empower SMCs and SMC subcommittees to garner resources from local businesses and individuals to support schools in their locality.

CMP is pleased to report a successful example where, SMC Chairman (notable

community member of the area) of o ne of CMP targeted schools, GBMS, and GBLSS Hasul Khan Jamali in District Jacobabad donated a pic and drop vehicle to the school. This also includes support for the daily fuel and maintenance costs, as well as the salary of driver of the donated vehicle. The primary purpose of this

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donation is to support enrollment and attendance of children in the school, especially those, who come within a 10 kilometers from the school. (Success

story in Annex III) . Another notable support was the contribution of five fans to GBPS Muhammad Mithatl Jogi by a community elder, to help students attend the school during scorching heat of summer season. Our Khairpur schools and team significantly progressed in this regard. CMP is pleased to report that Syed Kazim Ali Shah, Member of the National Assembly (MNA), Khairpur District, donated a desktop computer and

com puter trolley worth approximately PKR 40,000 to GES Haryah, of the Union Council Sagyoon, in District Khairpur on 12th of May 2015. SMC members received this in kind contribution with gratitude amid clapping from the community members. Excited and happy students said that now they will now be able to learn how to operate computer.

Coordination of the CMP DC Khairpur with district management, ELD officials and international and national organizations regarding provision of in- kind contribution to CMP schools resulted in impressive results. DC received 66 Meena story

books’ sets (each set containing 14 small pictorial story books in Sindhi language) for primary level students. These story books will develop interest and enhance reading and learning skills of students.

Deputy Commissioner Khairpur, Mr. Munawar Ali Mithani, had promised donating one Laptop to SMC of GES Haryah during Winter Camp, which was organized last quarter. As per his commitment, DCSMC members received the laptop and thanked the DC Khairpur for providing this much needed in-kind support to the school.

This is exactly the type of community participation, contribution and ownership that CMP is encouraging at the local level, which is going to ensure sustainability and custodianship of interventions under SBEP. CMP has also developed a mechanism to track and report such contributions, and is encouraged by the response from local stakeholders.

In Quarter 4, generous contributors provided the following in-king support to program schools in Kashmore District.

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In Ghouspur, head teacher of GBPS Ghouspur, Syed Zulfiqar Ali Shah, contributed for the construction of three new washrooms and rehabilitation of two old washroom, making these functional. He also donated for installation of hand pump, and for renovation of the school building. In GBHS Sardaroo Khoso, a teacher donated a refrigerator for the students. This would enable them to drink cool water in program districts, located in hot climatic zones.

In GBHSS Karampur, head teacher Ali Bilawal installed hand pump for the students to provide drinking water, thus fulfilling this very basic school need.

 In Buxapur, a local philanthropist purchased fans for the class rooms of GBPS Altaf Domki-I, thus relieving students from extreme hot weather.

CMP will continue with its engagement with already contacted and new potential private sector partners by participating in consultative meetings and sharing of interactive drafts/proposals with the goal of establishing PPPs.

CMP Participated in a Dinner for USAID’s Mission Director at Old Consul General, Karachi, on March 18, 2015. Private sector entities engaged for potential partnerships also participated. CMP provided coordination support to USAID in organizing the dinner.

Field Visits to Kashmore, Qambar-Shahdadkot, Jacobabad, Larkana, Khairpur and Sukkur Districts. CMP conducted trainings and concepts development of field staff on PPPs and EMOs. This proved helpful for the integration of PPPs and EMOs during the SMC/SMC Sub-Committee trainings delivered by CMP during this quarter. The field staff was also trained on garnering and tracking communities’ contributions for schools. CMP also held meetings with District Social Welfare Departments and acquired their support for private sector interventions in CMP targeted schools.

Second Meeting of the Project Advisory Group (PAG): CMP, in coordination with the ELD GOS, PMIU, and USAID, organized the second meeting of PAG on January 13, 2015. The meeting proved a success with significant participation of all SBEP stakeholders, private sector and relevant government departments. Several important decisions were taken to define the way forward for piloting of EMO system under SBEP, including development of a prequalification document for EMOs. The contracted legal firm was directed to prepare a feasibility report on EMOs and also present templates of contracts under which management of public schools can be outsourced to EMOs. CMP also developed minutes of Second Meeting of PAG and issued to all PAG members.

Expression of Interest (EOI) for Education Management Organizations:

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CMP provided technical assistance (TA) to ELD in development of the EOI, and shortlisting application document. CMP also held several meetings with ELD officials, PPP Unit of Finance Department, and HaidermotaBNR to chalk out technical details of the EOI and shortlisting document for EMOs.

The shortlisting document downloadable from the following link: http://www.sindheducation.gov.pk/Contents/Others/Request%20for%20Pre%20qualification.pdf

The EOI viewed by clicking on the following links:

Daily Dawn: http://epaper.dawn.com/?page=13_05_2015_015

Daily Kawish (Sindhi): http://www.thekawish.com/beta/epaper-details.php?details=2015/May/13-05- 2015/Page10/P10-29.jpg

Daily Jang (Karachi): https://e.jang.com.pk/05-13-2015/karachi/page7.asp

Roadshow on Education Management Organizations: CMP organized a road show on Sindh Education Management Organizations (EMOs), on June 2, 2015, at Mövenpick Hotel, Karachi. The event provided a platform for all stakeholders and potential EMO bidders to directly interact with their beneficiary communities and representatives from schools selected for new construction and develop a deeper understanding about EMOs initiative by the ELD, GOS. Booths of the participating representatives of 13 construction and one neighboring schools, PMIU, CMP, SRP and legal firm HaiderMotaBNR, ELD PPP Node, Finance Department were set up as information and awareness kiosks on EMOs, whereby, many visitors participated in interactive discussion.

Dr. Randy Hatfield, Program Manager of SBEP, Special Secretary for Schools, ELD GOS, Ms. Aalia Shahid, Program Director PMIU, Mr. Tameezuddin Khero and COP CMP, Mr. Khalid Khan delivered keynote address. Certificates of appreciation were awarded to the community members from across North Sindh CMP Districts for their contributions

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towards SBEP envisaged educational reforms. Mr. Naveed Sheikh, Advisor Education Governance and Management moderated an interactive Question and Answer session with participants, in coordination with experts on EMOs.

39 Shortlisting Applications Received from Potential EMOs: CMP is also pleased to report that GOS received 39 shortlisting applications from potential EMOs in response to the EOI for EMOs advertised by ELD, GOS on May 13, 2015. On the invitation of ELD GOS, CMP also participated in the opening of applications held at Sindh Secretariat on June 10, 2015 at 2 pm, which was the deadline for submission of EOIs. CMP shared the EOI for EMOs with its networks developed during the life of the program. CMP followed-up with potential EMOs (private sector organizations), and encouraged and provided guidance to them for submission of applications in response to EOI for EMOs.

Consensus Developed for EMOs Among Communities: CMP conducted meetings with the General Body of SMCs of 13 construction schools in Khairpur, and Sukkur Districts. The meeting participants were oriented on the EMOs initiative, its objectives and the potential benefits it will bring to improve the quality of education in their schools. CMP received support of the SMC General Bodies of the schools and also acquired their resolutions in favor of EMOs.

Budget Allocation by ELD GOS for EMOs in FY 2015/16: The Sindh Finance Minister, Syed Murad Ali Shah, presented the FY 2015-16 proposed Sindh budget to Sindh Assembly on June 13th. The budget proposal includes budgetary allocation of PKR 500 million in Sindh Budget FY 2015/16 for EMOs for SBEP schools, as envisaged by the ELD. CMP provided technical support to ELD in designing and proposing this allocation.

The Finance Minister, GOS mentioned the significance of EMOs reform during his budget speech in Sindh Assembly. The commitment coming from Finance Department, and ELD GOS has resonated positively in public, private and donor sectors, and it is expected to help taking the reform forward.

Attached are the relevant pages of the budget and Minister’s speech. Sindh Provincial Budget can be downloaded from http://fdsindh.gov.pk/site/index.php

PKR 184 Million Proposed for SBEP Schools’ Furniture in Sind Budget FY 2015/16:

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The Sindh Finance Minister, presented the FY 2015-16 proposed Sindh budget to Sindh Assembly on June 13th. The budget proposal includes important SBEP scheme of provision of furniture for SBEP schools, as envisaged by the ELD. CMP provided technical support to ELD in designing and proposing the scheme.

Allocation of PKR. 184 million in proposed Annual Development Plan (ADP) 2015-16 by ELD for four furniture schemes for SBEP construction schools in Khairpur, Larakana and Sukkur Districts is an important milestone achieved towards improving teaching learning conditions in SBEP schools. This budgetary proposal is expected to assist SBEP efforts for provision of child friendly furniture to the students of SBEP government schools, comparable to any elite school in Sindh.

In addition to ELD, CMP also worked with P and D and Finance Departments to provide rationale and convince the leadership for the allocation of budget for furniture. CMP also developed and shared draft PC-1 for provision of furniture in coordination with PMIU-SBEP.

Prequalification of Potential EMOs under the Expression of Interest (EOI) for Education Management Organizations: CMP is pleased to report that 39 shortlisting applications from potential EMOs were received by the GOS in Quarter 4, as an outcome of CMP efforts in generating interest of the private sector for the EMO policy reform of GOS. CMP shared the EOI for EMOs with its networks of private sector organizations developed during the life of the program. CMP followed-up with the potential EMOs (private sector organizations), encouraged and provided guidance to these for submission of applications in response to EOI for EMOs.

The ELD GOS has constituted a Technical and Financial Evaluation Committee (TFEC), which is a decision-making body with senior representation of ELD, Finance Department, GOS and its PPP Unit, and PPP Node of ELD GOS. CMP provided TA to the TFEC for processes involved in technical and financial evaluation of the 39 applications received in response of the EOI. CMP also provided assistance to the PPP Node of ELD in notifying and acquiring clarifications from all the shortlisting applicants.

The TFEC, after a thorough evaluation process, prequalified 20 organizations out of the total 39. This is a very encouraging outcome of CMP efforts to assist GOS in establishing a pool of potential EMOs to implement the policy reform of EMOs. CMP also provided TA to ELD GOS in notifying the 20 shortlisted, and 19 rejected EOI applicants.

Request for Proposals (RFP) for EMOs: CMP provided technical and legal assistance to GOS in developing a comprehensive RFP to outsource management of the first batch of 13 SBEP construction schools to the prequalified organizations. The RFP constitutes bidding for first four baskets of the 13 upcoming schools (4+3+3+3) based on the geographical locations of the schools.

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CMP assisted GOS in developing overall shape of RFP, and its ingredients including (among others) the scope of work, Key Progress Indicators (KPIs), payment mechanisms, budgeting templates, criteria for financial and technical evaluation, details of first batch schools like salary and non-salary budgets by GOS, and staff hiring and transfer mechanisms. CMP also provided assistance in developing schools’ handing/taking-over tool, school survey tool, and pre-site inspection formats for RFP for EMOs. CMP coordinated these inputs with all involved stakeholders including Finance Department, ELD, Reform Support Unit (RSU) and SBEP-PMIU of GOS.

CMP conducted an exercise in coordination with PMIU, to gather data on requirement of teachers in the upcoming 33 schools being constructed under SBEP. CMP also consolidated teachers’ requirement data for SBEP construction schools, in coordination with PMIU. It was decided during the 11th Project Steering Committee (PSC) meeting that contracted EMOs will hire private teachers on the vacant posts sanctioned for their respective schools, plus additional teachers as required to raise and sustain quality of education.

The TFEC will present RFP for approval during its meeting scheduled in the last week of October, 2015. The approved RFP will then be subsequently launched for bidding to all 20 of the prequalified organizations.

Consultative Session for Education Management Organizations: In coordination with PPP Node of Education and Literacy Department (ELD), and PPP Unit of Finance Department (FD), CMP held a “Consultative session on EMOs with Prequalified Bidders” in Karachi. Primary purpose of this session was to have a consultation on the draft Request for Proposal (RFP) for EMOs developed to outsource management of first batch of 13 SBEP reconstruction schools. The session helped GOS in refining the draft RFP before approval to TFEC for the bidding process.

Drafts of RFP and concession agreement were also discussed in detail. A technical panel with senior representations of USAID, CMP, HaidermotaBNR, Finance Department, and ELD GOS addressed comments and concerns of the prequalified organizations. . CMP assisted the ELD GOS in consolidating, and incorporating recommendation and comments of the prequalified organizations, thus refining the RFP and concession agreement.

Provision of Furniture for SBEP Construction Schools: In Quarter 4, CMP continued providing TA to ELD GOS in designing and pitching furniture schemes for SBEP construction schools. CMP also worked with Planning and Development and Finance Departments in providing

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rationale and convincing the leadership for the allocation of budget for furniture. CMP in coordination with PMIU-SBEP also developed and shared draft PC-1 for provision of furniture for newly constructed schools under SBEP.

CMP’s continued assistance to ELD, led to allocation of PKR. 184 million by ELD in its annual development program (ADP) for four furniture schemes for procuring of age and grade appropriate furniture in SBEP construction schools.

CMP closely coordinated with the ELD’s Departmental Development Working Party (DDWP) for approval of three furniture schemes for SBEP construction schools worth over PKR 130 million.

STATUS OF ACTIVITIES PER CROSS CUTTING THEME (CCT)

CCT 1. Gender: Mainstreaming of Program Activities Gender Mainstreaming: In year II, CMP continued working to mainstream gender in all of its activities, including ensuring integration of gender in the overall planning and program, as well as in component-specific strategies.

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Initially, CMP focused on capacity building of CMP field staff and SMCs on gender mainstreaming, reviewed the status of women membership in SMCs subcommittees. CMP also reinforced the need for women’s participation in CMP events, activities and meetings. It was observed that the CMP team became more gender sensitive and began to

asse ssing its activities in gender perspective and began taking initiatives for gender mainstreaming, as a result of gender orientation sessions and regular coordination and follow up on gender mainstreaming. The team members began focusing on mainstreaming gender in every activity. Gender

Advisor focused on develop ing and implementing some policies on gender for making the program more gender sensitive.

Gender Advisor conducted many follow up meetings with field teams regarding status of gender mainstreaming activities and also discussed the challenges that field team are facing in gender mainstreaming at field level.

It was observed that before joining of Gender Advisor, no proper mechanism existed for gender mainstreaming reporting. During this year, a proper mechanism was developed for reporting of gender mainstreaming. In this regard, Gender Advisor developed the capacity of field staff by conducting session on gender reporting. Gender Advisor also developed a reporting format after seeking inputs and feedback from the field team. Now field teams report status of gender mainstreaming on weekly basis by filling up this format. As result, CMP can measure the results and challenges of gender mainstreaming.

Women’s participation has increased in most of the CMP activities, as a result of gender mainstreaming. Women also worked in some districts for increasing girls’ enrolment. Women’s membership also increased in in SMC subcommittees, especially in SHNCs. Ratio of women staff also increased in CMP.

Desk Review: To integrate the gender perspective in CMP, the Gender Advisor reviewed all CMP- related documents, including the Gender Analysis report, CMP baseline report, M&E data collection tools, and the gender policy and human resources (HR) manual for IRD, IRC, and HANDS.6,7 The

6 CMP. 2014 Gender Analysis Report. 7 CMP. 2014 Community Mobilization Baseline Report.

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Advisor also reviewed the gender-related policies and field guidelines of the local subcontractors, IRC and HANDS. The three community mobilization manuals (Improve Girls’ Enrollment, How to Develop and Implement SMPs and SIPs, and Gender, DRR and WATSAN) were also reviewed. As a result of the review, it was determined that the local subcontractors IRC and HANDS have gender policy but a proper mechanism is needed for the implementation of these policies at the community level.

Status of Gender Integration in CMP: The Gender Advisor also conducted meetings with the CMP staff to assess the gender integration status in the program activities by component, including with local subcontractors IRC and HANDS. The status of field activities and implementation strategies was also assessed. Based on the review, it was determined that the CMP staff would benefit from additional gender training in order to enhance the gender mainstreaming in the program, as most of the staff members had not received training on gender. Additionally, further discussions are need to address the implementation challenges faced by CMP regarding girls’ enrollment.

Recommendation for Gender Mainstreaming in CMP: Based on the desk review and assessment, a draft recommendation document for mainstreaming gender in CMP was developed and shared with CMP staff, including local subcontractors, and PMIU for feedback. The draft of recommendations document was revised based on the feedback. Some recommendations, like trainings, require reallocation of resources which are to be addressed in the budget realignment currently taking place. Other recommendations, like the formation of the Gender Committee, are in process.

Assessment of Gender Competence of CMP Field Staff: The Gender Advisor developed a checklist to help assess the gender competence of field staff as trainers and implementers. The Gender Advisor conducted three meetings with the DCs and the local subcontractors’ field staff in the Khairpur, Jacobabad, and Qambar-Shahdadkot Districts as part of this process. Sixty-two field staff, including field supervisors, field officers, NAs, and DCs from the Jacobabad, Khairpur, Qambar- Shahdadkot, and Sukkur Districts participated in the meetings. The assessment findings show that 80% (49.6) of the participants had not attended any training or orientation on gender. Findings also show that the participants were not aware of the basic concepts of gender.

Additionally, participants shared the various challenges that adversely affect girls’ enrollment, and therefore affects their work:

 Lack of girls’ schools and female teaching  Puberty staff  Poor infrastructure/no wash facilities  Cultural practice/tribal traditions of not

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educating girls  Poverty and lack of knowledge of free education  Lack of jobs for women  Lack of female participation in SMCs or  Domestic work other committees  Early marriages

As a result of the gender mainstreaming workshops, the CMP team in the Khairpur District began looking at issues from a gender perspective. SMC members, parents, and teachers discussed that the problem of shortage of female teachers in Mixed schools was hampering girls’ education, especially after the increase enrollment of girls and boys. CMP facilitated SMCs in sharing this problem in a series of meetings with senior ELD district management, including district education officer. During these meetings, the SMC members requested that ELD management appoint additional teachers in CMP schools to address to the increasing enrollment numbers, including and especially female teachers in Mixed schools. As a result of these types of meetings, the Khairpur District Education Department issued the posting order of 44 female teachers. Thirty-three of these female teachers have joined CMP-target schools that are designated as boys’ schools but are really mixed. Thirty-six male teachers were also appointed to CMP target schools.

Recommendations for Increasing Girls’ Enrollment: As a result of the ongoing meetings and workshops led by the Gender Advisor with other CMP team members, following recommendations were shared to overcome the critical barriers to increasing girls’ enrollment.

 Conduct separate trainings for female members;

 Ensure female participation in SMCs, SMC subcommittees, and other decision-making fora at school level;

 Provide more incentives to female teaching staff. Special gender-specific considerations, like separate latrines/washrooms for females, transportation, separate staff room for female teachers, will help to encourage gender appropriate behaviors;

 Ensure equal participation/ratio of males and females in SMCs, selection of schools, education department officers, and community meetings;

 Conduct awareness raising sessions on gender with females and males;

 Arrange special days that focus on gender;

 Conduct gender-focused workshops and seminars at local level;

 Encourage women leadership positions at the community level; and,

 Create and distribute pictorial messages for low-level readers that encourage gender mainstreaming.

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Development of Materials for Gender Training with SMCs: The Gender Advisor developed handouts and training materials in support of the gender training sessions with the SMCs and CMP field staff. The Gender Advisor is currently developing a gender mainstreaming manual that will be used to build the capacity of staff and SMCs on gender issues.

Orientation Session of Subcontractors on Gender in Karachi: The Gender Advisor held an orientation on gender with IRC and HANDS in Karachi. The session aimed at building the capacity of IRD’s local subcontractors on gender so that they could further conduct gender-sensitive trainings to the SMCs and the communities.

SMC Trainings on Gender: Before replicating the gender sessions as Master Trainers, the CMP community mobilization teams requested the Gender Advisor to conduct two gender training sessions with SMCs. This way, the field teams could observe the methodology used and the responses provided on gender-related queries from the participants. As a result, the Gender Advisor conducted training session with the SMCs in the Damba Village in the Gadap Town in Karachi. A total of four SMC subcommittees on Gender, DRR and WATSAN (20 members) participated in the session. A second training session was conducted in the Cattle Colony in Karachi, where three SMC subcommittees on Gender, DRR and WATSAN (15 members) participated. The sessions enabled the CMP field teams to observe and replicate the gender training at future SMC subcommittee trainings. The field teams are also now able to integrate a gender perspective in education and within the role and responsibilities of SMCs and SMC subcommittees.

SMC and CMP Trainings: CMP conducted eight SMC subcommittee trainings on gender/gender orientation sessions, this quarter. CMP field teams participated in the six of these SMC subcommittee trainings conducted in Kashmore, Jacobabad, Qambar-Shahdadkot and Dadu Districts. One of these gender orientation sessions/training was conducted separately with women members in Jacobabad District. Direct feedback and response from the participants enabled the CMP field team to optimally gain grasp on the Gender, and capacitated them to subsequently deliver SMC subcommittee trainings on Gender as Master Trainers. Feedback from participants and observation during these sessions was that women's participation in SMC and SMC subcommittees was very low.

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The participants informed that they had not realized the importance of women’s participation in the SMC subcommittees before the training. However, the sessions on gender and gender made them realize the importance of women's participation in these committees. SMC members said that they were willing to work towards women’s participation in the SMCs. However, they recommended organizing SMC subcommittee trainings at village level, be cause of the problems faced by women in mobility.

The CMP field team members including District Managers from Khairpur, Sukkur and Larkana Districts participated in a Training of Trainers session on Gender Mainstreaming in the program activities. It especially focused on increasing women’s membership in SMC subcommittees and SMC general body, female participation in decision making forums and increasing girls’ enrollment.

Gender Advisor continued working on the inclusion of female in SMCs subcommittees, because it was observed that SMCs have very low membership of female in all CMP Districts. However, unfortunately female membership is also low in SMC subcommittees that were formed by CMP team. Focusing on this issue, Gender Advisor advised CMP team to include female members in SMC subcommittees. As a result many female members were included in SMC subcommittees.

The CMP conducted trainings to 1,324 participants of 265 SMC subcommittees of 265 schools on Gender. Empowered teams and SMCs began working to mainstream gender after the training. The Sukkur District team especially focused on ensuring participation of women during the SMC subcommittee formation and training in District Sukkur. It was for the first time that some females joined as SMC subcommittee members in the SMCs subcommittees of Boys’ schools in District Sukkur.

Two women were selected as SMP and SIP SMC subcommittee members; one in M & E subcommittee; and two women were selected in the Financial management committee in GBHS Mehran, Old Sukkur These female members has been also participated in SMC’s sub-committee training in GBPS Old Sukkur. It was for the first time in District Sukkur that SMC women and men members together participated in a training session. SHNCs were being formed in Quarter 4. So it was recommended to include 50% female members in SHNCs. In Quarter 4, 42 SHNCs were formed comprising 88 female members.

CMP continuedy focusing on capacity building of SMCs, parents, teachers and community on gender, so they could perform a better role for increasing girl’s enrolment and retention. As a result of continuous capacity building, SMCs and community began providing support to girl students in terms of accessing better educational opportunities, as well as participation in co-curricular activities.

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It was observed during that number of female participation has increased in these SMC training sessions and understanding of SMC, parents and community members has enhanced on gender. This change is reflected in their behaviors like now they inviting females in the regular SMCs meetings and different schools events. Focus group discussions were conducted with parents, especially mothers on the importance of girls’ education in less privileged areas of District Larkana.

Integration of Gender in Documents: The Gender Advisor provided input for the integration of gender in the EMO contract during the KPI session held during this reporting period. The Advisor also provided input on the integration of gender into the small grants manual.

Working with PMIU: The Gender Advisor also conducted an orientation session on the 2010 Sexual Harassment at Workplace Act with 13 PMIU staff members on December 22, 2014, in response to request from PMIU. As result of the orientation session, PMIU’s HR Manager initiated the process for integrating the Act into PMIU’s HR manual. Further, PMIU decided to share the integration with CMP’s Gender Advisor for review and feedback.

Formation of the Gender Committee: The Gender Advisor, in collaboration with the CMP Director of Finance and Administration and HR Officer, began working on establishing a Gender Committee for the Sexual Harassment at the Workplace Act. In order to complete this process and fully formalize the Gender Committee, the group will need to: 1) Integrate the law into the HR Manual; 2) Orient the staff on the Sexual Harassment at the Workplace Act, and 3) Form the Gender Committee. The next step is for the HR Officer to review and revise the HR manual, which will be shared for review.

Female Teachers’ Appointment in Mix Schools: CMP team and SMCs continued working this quarter for coordinating with the District ELD and administration during program activities and in meetings for appointing female teachers in Mix schools and in schools where there was shortage of teachers or a shortage had developed as a result of new enrollments. These coordinated efforts led to appointment of a number of female teachers in the CMP schools.

The SMC subcommittee members of GBES Phori Chanio, in District Khairpur got so energized and motivated for including women’s participation that two of them volunteered to withdraw as SMC subcommittee members and two women were selected as their replacement. These women members have begun coordinating with mothers of children for their involvement in program activities towards promoting education. CMP’s Karachi team worked with the SMC of GGSS 5D, Surjani, Gadap Town, Karachi, for replacing the 11 male members out of the 20 members with

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all female members. The consideration was that female members were in a better position to work in a girls’ school. In GBPS, the SMC and community members got so much motivated regarding gender mainstreaming, that they selected 16 women in the newly formed four subcommittees. More than 950 women participated either collectively with men or separately in homes during the decision making process of SMC Subcommittees formation.

It was the first time in CMP, that a female community member signed MOU of a Boys’ school of GBSS, GBSS, Yousaf Goth with others male members .

Notification for Gender Inquiry Committee: CMP approved Gender Committee addendum. As per addendum, Gender Inquiry Committee comprising program’s senior management was constituted and enforced with immediate effect. Memorandum of Gender inquiry committee was shared with all CMP staff.

International Women’s Day Celebrations: International Women’s Day is celebrated on March 8 every year to feature social, political and economic achievements and advancement of women. It is also known as the United Nations Day for Women’s Rights and International Peace.

The CMP Karachi team discussed IWD during a Skype conference with District Managers and discussed activities for celebrating IWD events in CMP targeted areas. A video documentary by Kamal Bhasin was screened during the discussion. Gender Advisor developed International Women Day Celebration strategy in coordination with the CMP Karachi team and District Managers.

The IWD strategy was revised after feedback from the participants and a concept note was developed. District Managers conducted IWD planning meetings with subcontractors’ field teams and School management committees. Subsequently, International Women Day events were organized in all CMP targeted districts.

3,620 participants including 3,262 girl students/ female and 358 males, including students, teachers and SMC members, government officials, parliamentarians, MNA and community members participated in the International Women’s Day (IWD) events celebrated by the Sindh Community Mobilization Program (CMP) in all seven CMP districts and Karachi Towns in March 2015. Students participated in activities like speeches, art competition, and

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role play. The women role models from the communities in CMP target districts introduced their achievement with students. Proud mothers received Best Mothers Awards; Best Woman Entrepreneur Awards. Events received wide media coverage and appreciation. Role plays focused on issues related to domestic violence on women; early marriages, education right of girls; and discrimination on nutrition with girls in at family level

In International Women Day celebration at GGHS Setharja, in District Khairpur, Dr. Syeda Nafisa Shah, MNA announced donation of PKR 25,000 for the school and an Electric Water Cooler for school. She also announced support for repair and maintenance of classrooms and boundary wall budget from the District/Provincial government. She also appreciated performance of participating girl students. She also announced the supporting a Vocational Skill Camps in the school.

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Female Participation in Different CMP Activities: Due to continuous focus on gender mainstreaming, participation of women/girl students is increasing in all CMP activities, including community recognition days, MOU signing ceremonies, groundbreaking ceremonies, international days and Intel Orientation Workshops.

The field teams continued focusing on women's participation and ensured the presence and participation of women in Annual School days. For example, 101 female/girls participated out of 279 participants in the annual school day event celebrated in District Sukkur. It was the first time in the history of remote and tribal area of Village Bahadurpur, Taluka Thull, in District Jacobabad, where boys students (156) and girls students (43 girls) jointly participated in Annual School Day event celebrated at GBPS Bahadurpur Khan Jamali, on dated May 23, 2015. It was the first time in the history of remote and tribal area of Village Karim Bux , Taluka Thull, in District Jacobabad, where 76 boy students and 13 girl students participated in Annual School Day of GBHS Karim Bux.

Women participation in MOU signing ceremonies has increased due to gender sensitization of field staff. Women have also participated in signing MOUs in some Districts.

In quarter 4, females participated in MOU ceremonies, meeting for development of SIP and SMP in District Dadu, and in SHNC formation meetings.

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International Literacy Day was celebrated in all CMP Districts in Quarter 4. According to reports received from DMs, many women, female parents and girls participated in the international literacy day events in all districts. Some districts focused on selecting girls’ schools for celebration of the event. Most of the participants highlighted the importance of girls’ education during the event. CMP Sukkur team organized this event in girls’ school, where 44 new girls got enrolled within one week of the event. Due to constant efforts of CMP field team, girls and boys participated for the first time in the International Literacy Day event celebrated at Jacobabad village GBHSS Abdul Qadir Khoso

GGELS Arain is mostly a religious community where male members do not allow females to participate in any event where male members are participating. However, during the visit of USAID COR for CMP, Mr. Parvez Parvez Pirzado to GGELS Arain District Sukkur in September, head teacher and four female SMC subcommittees’ members along with male parents participated in a meeting with him and discussed construction status of their school. In addition, female committee members and parents assured USAID representative of their efforts and support for increasing girls’ enrollment. Three females became SHNC members of GBPS Sahab Khan Bhatti in District Qambar-Shahdadkot.

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Women in Decision Making: Women ratio is very low in the decision making bodies of CMP schools, due to cultural practices and patriarchal structure. Gender Advisor and field teams have been continuously making efforts to involve females in the decision making process at CMP schools. CMP’s gender mainstreaming process focuses on women’s participation and involvement in the decision making processes at school and community level. 196 females participated in the development of social mobilization plan at GBPS Mehrab Sandilo, in Village Mehrab Sandilo of District Larkana. For CMP team, it is a great sign of gender mainstreaming, because large number of females have begun participating in decision making process and are developing path for positive social change. During initial meetings of program team, school management of GBHS, Azizullah Qureshi had refused to invite female students for attending and participating in cricket match, because ground was little away from school. Due to mobilization of CMP field team and convincing of teachers by girl students to give them chance to participate in the Sports Day, the teachers got motivated in favor of girls’ participation. As a result, School management arranged a separate corner for girl students. Female ELD officials distributed prizes among girl students for their participation in sports activities. In Sukkur District, a female DRR subcommittee member delivered a conduct a session on DRR, Flood and Heavy Rains with to 26 female participants.

Revised M&E Indicators: An exercise has done to revise the CMP M and E indicators. Gender Advisor reviewed all indicators and gave suggestions to make all indicators gender sensitive and to make these appropriate for gender reporting.

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USAID Meeting on Gender: USAID conducted a meeting on June 30, 2015 at Hotel Marriot with USAID funded Projects’ leads and gender advisors to understand the challenges related to gender mainstreaming. CMP COP and Gender Advisor attended the meeting. Gender Advisor share the success of CMP team in gender mainstreaming in program. The Gender Advisor also shared the process of gender mainstreaming in CMP with the participants and share the challenges faced as well.

Recommendation for the Recruiting of Female Staff: According to the Gender mainstreaming recommendation document, Gender Advisor requested the COP and HR for the recruitment of female staff in the newly announced CMP positions, because it was observed that female staff in CMP is less than 10%. Dire need was felt for improving the status of gender mainstreaming in CMP. COP and HR accepted the suggestion and are trying to recruit potential females for the announced positions. Recommendations for the Hiring of Female Staff: According to the Gender mainstreaming recommendation document, Gender Advisor requested the COP and HR to recruit female staff in the newly announced CMP positions. Because it was observed that female staff in CMP is less than 7%. Dire need was felt for improving the status of gender mainstreaming in CMP. COP and HR accepted the suggestion and as result they appointed M&E Manager, Security Assistant Officer, and two Assistant Program officers in CMP team. In Nov 2014 the percentage of female staff was 6.8% and now it become 12.7% that is a great success for CMP gender mainstreaming.

Gender Sensitive SIP: Gender Advisor conducted meetings with field staff to make gender sensitive SIP at school level, so that these SIP could equally benefit girl and boys student. Gender Advisor reviewed the first ten grant applications from the gender perspective. It was observed that women’s participation is very important during the SIP formation, so that girls’ specific needs could be identified at early stage. It was also decided to develop gender sensitive SIPs, so that these could SIP could equally benefit girl and boy student. It was also decided that CMP will prioritize gender sensitive SIP in grant allocation. It was also decided that Gender Advisor will review all SIPs requested for grant allocation.

Adolescent Girls Issues: CMP nutrition component is focusing on children of age 5 to 9 years for malnutrition. Girls are vulnerable. Especially issues of adolescent girls are not recognized at community level. As a result adolescent girls face many health and hygiene, puberty and early marriages issues. That is why, CMP has included adolescent girls’ issues in Health and Nutrition Practices Plan. As well as CMP team is involving Aahung to support CMP by conducting Health and hygiene awareness sessions with adolescent girls and boys of ten program schools in Khairpur District. In this Aahung representative, Gender Advisor CMP and Advisor Education CMP and DR. Fauzia from Health Department participated in a meeting to discuss the partnership prospects of Aahung, CMP and ELD. It was decided that an MOU will be signed between ELD and Aahung for conducting awareness raising sessions for adolescent health with the support of CMP and Health Department. Aahung will subsequently conduct awareness sessions in ten schools of CMP in Khairpur District’s pilot sessions.

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CCT 2. WATSAN

In Year II, CMP conducted 29 trainings to 400 participants, including 144 females and 256 males of 80 SMC subcommittees of 80 schools of Districts on WATSAN. In Quarter 4, CMP conducted 29 trainings to 400 participants, including 144 females and 256 males of 80 SMC subcommittees of 80 schools of Districts on WATSAN. As a result of the training, participants are now able to define and identify WATSAN-related issues. They were also trained on how to plan improvements to WATSAN facilities within their respective school and village environments using SMPs and SIPs.

Community mobilization team and SMC of GBES Hayah in District Khairpur, assited Office of the Assistant Commissioner in organizing a seminar titled “Educational issues / challenges and way forward. Assistant Commissioner of Taluka Municipal Administration Sobhodero AC laid stone foundation for construction of two toilets in the schools after end of seminar. This was in connection to a commitment fulfilled by AC for construction of two toilets in the school, a request which SMC had shared with the AC in his previous visits to the school.

First Class Magistrate of Taluka sobhodero, Mr. Iqbal Jandan Mukhtiarkar announced solar hand (water) pump for Haryah school. This critical support will ensure water availability during prolonged electricity load shedding in the area, which is a routine, especially during summer months.

During International Women Day celebration at GGHS Setharja, in District Khairpur, Dr. Syeda Nafisa Shah, MNA announced an electric water cooler for school, in response to request from community. This much needed support has led to access of students to cool drinking water, during summers.

In Quarter 4, Head Teacher of GBPS Ghouspur, Syed Zulfiqar Ali Shah, contributed for the construction of three new washrooms and rehabilitation of two old washroom, making these functional. He also donated for installation of water hand pump.

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CCT 3. DRR: Improved Awareness, Knowledge, Preparation, and Practice

The CMP also conducted 57 trainings to 839 participants of 171 SMC subcommittees of 171 schools on DRR. Participants are now able to identify and define types of disasters, the DRR-related issues, hazards, and community vulnerabilities associated with these. Participants also received basic emergency first aid training. Empowered teams and SMCs began working to develop awareness among communities on DRR after the training.

Sessions on DRR, Floods, Heavy Rains: Pakistan observed flood situation in most of parts of the country during July and August, 2015. GOS announced flood emergency in Sukkur, Kashmore, Shikarpur, Kashmore, Jacobabad, Dadu and Larkana Districts. To minimize the flood hazards, the government has taken different steps like reinforcement of river banks, evacuation of locality from the areas which are expected to be directly hit by flood, setting up tent cities and etcetera.

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IEC material related to before, during and after flood situation was developed for conducting of sessions. Canvas panaflexes were used by presenters and leaflets were used to develop awareness among community members on flood emergency situation at larger scale. CMP DMs finalized the orientation plan in consultation with the district ELD, school administration, and SMCs during a series of meetings. The CMP team trained SMC sub-committee on DRR on conducting the sessions with the communities. The DRR committee members subsequently conducted the session. They briefed participants about disaster, its types and how to deal with this situation before, during and after the disaster. They told the participants steps on how to minimize flood hazards like;

The sessions, especially focused preventive measures during pre, during and a fter flood situation and heavy rains. Large number of community members, school management committees, parents, schools staff and students participated in the sessions.

 Stay cautious and remain informed through radio and television  Have an emergency flood kit prepared  Have a plan of action and evacuation to reach safer places  Always store food and drinking water in emergency situation  Practice health and WASH facilities in emergency  Keep first aid kit ready  Always build shelters on high ground  Monitor flood protection walls outside villages  Ensure availability of transportation facilities

While sharing their views on “Awareness Sessions on Flood Emergency” the participants responded that they have learned many things from this orientation like how to save their life and assets in an emergency situation; how to help others and seek help from neighborhood. Most of the DRR committee members shared that it was their first time when they delivered presentations and trained other community members. They shared that the sessions have also developed their confidence. They also said that they also learned from community members during interactive sessions.

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C. SUCCESSES THIS PERIOD  The large number of the new enrollments in the schools in all of CMP’s targeted areas in Y2 is reflective of the success of CMP’s community mobilization model and enrollment strategy.

 CMP was successful in assisting with a major policy development in the Sindh Province regarding PPPs. The GOS through a wider gazette notification has amended the 2010 Sindh PPP Act. The amendment was made in pursuance of ELD’s endeavor to make the 2010 PPP Act more helpful for social services sectors.

 CMP sent report to PMIU that the two schools recommended by PMIU for construction were closed schools, hence did not meet the selection criteria for new construction. PMIU excluded both schools from the list of final construction schools of PMIU after meetings and deliberation with CMP regarding the status of schools. Thus, the project resources got saved because of avoiding investment of school construction on closed schools and school selection criteria was also adhered to.

 Participation of communities, especially women and girl students in program activities and events is a significant achievement towards empowering women in communities where women’s participation in such activities was almost non-existent before project start.

 Training of District ELD management has addressed the training needs of 324 District ELD representatives within three discrete district education management tiers, with a focus on three of CMP’s main objectives. This capacity building initiative is expected to help promote SBEP envisaged educational reforms in collaboration with District ELD management.

 The ELD GOS has notified the Policy for Sindh Education Management Organizations on March 12, 2015. CMP provided technical assistance to ELD for the development of the notification. This provides the framework for EMO policy. CMP also coordinated inputs from contracted legal firm for EMOs HaidermotaBNR, PPP Node ELD, and Finance Department of GOS.

 CMP is also pleased to share that ELD GOS has issued an addendum for its Schools Consolidation Policy through its notification on January 22, 2015, CMP provided technical assistance and coordination support to RSU, ELD GOS and its field formations for the notification of this policy addendum. This change in the policy will further clarify the schools’ consolidation process, and help resolve procedural issues.

 CMP team reviewed the CMP targeted list of schools and received approval from Provincial Steering Committee of 421 schools in CMP targeted districts including Karachi towns.

 First time, CMP schools celebrated World Environment day and students got the information and importance of Environment and climate change. Build coordination with district forest department and received plants for environment day.

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 Program was able to improve coordination, involvement and support of district administration, especially ELD in its activities, especially for increasing enrollment, especially girls’ enrollment.

 Development of linkages with Health Department and other stakeholders working in the nutrition sector.  Secretary Health Formed a support committee for CMP Nutrition Component.  Nutrition Focal Point/Gender Advisor become member of Nutrition working Group.

 GOS received 39 shortlisting applications from potential EMOs in response to the EOI for EMOs advertised by ELD, GOS on May 13, 2015. These larger number of applications received is evidence of the continued support of CMP to ELD in creating and developing a market for EMOs.

 The ELD GOS has proposed PKR. 500 million allocation for EMOs during FY 2015/16. CMP provided technical support to the Department in designing and proposing this allocation. The Finance Minister, GOS, also mentioned the significance of EMOs reform, during his budget speech in Sindh Assembly. The commitment coming from FD, and ELD GOS has resonated positively in public, private and donor sectors and it will help in taking the reform forward.

 Another success is the allocation of PKR. 184 million by ELD in its ADP for four furniture schemes. This allocation will help PMIU SBEP to procure age and grade appropriate child friendly furniture in SBEP construction schools. CMP provided TA to ELD in designing and proposing furniture schemes for SBEP construction schools. In addition to ELD, CMP also worked with P and D and Finance Departments to provide rationale and convince the leadership for the allocation of budget for furniture.

 Receiving of in-kind contributions from communities for program schools.

 Revision of HR policy on maternity leaves.

 Increased of women participation in different CMP events.

Quarter 4  ELD Khairpur District endorsed three small grants proposals.

 During the quarter, CMP facilitated students’ groups in developing 29 projects/abstracts on different topics in Larkana, Sukkur and Khairpur Districts and Karachi. These projects were sent to Intel for shortlisting for participation in the Intel’s Sindh Provincial Science Fair, 2015.

 SMC sub-committees on DRR conducted awareness sessions on DRR, Heavy Rains and Flood with community members, a much needed capacity building initiative in the program areas, many of which are prone to floods and disaster.

 In kind contribution received in Kashmore.

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 Events including community recognition days, international days were successfully used as platforms for informing and motivating communities to support SBEP educational reforms and activities, including of CMP.

 Teacher Requirement Data collected from construction school of Larkana, Sukkur, Khairpur and Karachi. This is the first step towards appointing teachers according to the schools’ need.

 Identification of school health corners/rooms in Karachi, Dadu, Larkana and Qambar-Shahdadkot is a step towards promoting access of students to health and hygiene related material and services.

 Coordination and linkages with stakeholders working in the nutrition sector, especially Nutrition Cell, can lead to exploring possibilities of mutual collaboration.

 20 out the total 39 applicants of the EOI for EMOs advertised by GOS have been prequalified to bid for the RFP for EMOs. This is a very encouraging outcome of CMP efforts to assist GOS in establishing a pool of potential EMOs for implementation of the GOS’ EMO policy reform.

 CMP achieved success during this quarter with signing of the MoU between Engro Corporation, Government of Sindh, and USAID on September 18, 2015. Senior representatives of the signing parties were present at the occasion, including the recently joined USAID Mission Director for Pakistan.

 According to the Gender mainstreaming recommendation document, female staff in CMP was less than 7%. Dire need was felt for improving the status of gender mainstreaming in CMP. COP and HR accepted the suggestion and as result they appointed female M&E Manager, Security Assistant Officer, and two Assistant Program officers in CMP team. In November 2014, percentage of female staff was 6.8%. Now it has increased to 12.7%, which is a great success for CMP gender mainstreaming.

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D. OVERCOMING OBSTACLES BY COMPONENT COMPONENT 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools Communities’ Priorities to Earn/Work: During this reporting period, the CMP community mobilization teams faced challenges in scheduling meetings with the communities engaged in farming on land or other work. Oftentimes, the teams were offered evening times to meet, which could not be considered given the security concerns in the evening, especially in Northern Sindh. CMP overcame this challenge by regularly coordinating with the communities and scheduling early morning visits. As a result of the continuous communication and the CMP team’s flexibility, the community members were more motivated during the meetings and to work collectively with CMP and the SMCs to promote and enhance their children’s education. Through these meetings, they learned about the importance of education and its link to development and prosperity for their children. Eventually, the community members began allocating time to CMP activities, despite other preoccupations, such strikes and adverse security conditions, especially in some program target areas that affected program implementation and activities.

Representation Amid Tribal Conflicts: CMP also faced challenges in the field because of tribal conflicts among different communities. Tribal representation at the same SMC general body meetings was difficult. As such, the CMP team began holding separate meetings with each set of tribe representatives. These separate meetings were successful because it provided the representatives the ability to focus on the matter at hand rather than focus on the tribal conflicts. CMP regularly liaised with the tribal communities, which eventually led to the community members’ placing their own importance in their children’s education and becoming members of the SMC subcommittees. The conflicts also made it challenge for the district level ELD officials to participate in the program’s activities and meetings. Intensive coordination, cordial relationships, and their belief in the effectiveness of the program motivated them to allocate ample time for program support.

Issue of New Construction School: In some schools, the Adopt-a-School Program has been a challenge for SBEP. In many cases, the school adopter is not welcoming of the Program. For example, the School Adopter for the Shireen Jinnah Colony GGPS in the Kemari Town in Karachi has communicated that the school is complete and does not need SBEP support. The School Adopter has gone as far as to refuse to hand over the school building for new construction. In response, CMP has taken the leaded in coordinating and participating in a series of meetings with the School Adopter, PMIU, and USAID with the aim of resolving differences and having the school handed over for construction.

Land Issue: The CMP team has experienced a few challenges in community members readily donating their land for the new construction schools. CMP has overcome many of these challenges by engaging the community members, SMCs, district government, ELD, PMIU, Halcrow, and USAID in a series of regularly scheduled meetings to resolve the land disputes. The Pir Jo Goth GBPS in the

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Larkana District is a good example of the land disputes and the techniques used by CMP to resolve the challenge. (Please see Component 1.)

Addressed Community Concern: Syed community members of GBHS Tando Nazar Ali, construction school in District Khairpur, raised concern that they would not allow construction work, especially on roof of the school, because it could affect their and their family members’ privacy, especially of females who observe purdah/veil. CMP team facilitated meeting of A and E contractor Halcrow, and SMC with Syed community members. Contractor provided them drape for ensuring their privacy. Hence, this issue got resolved amicably.

COMPONENT 2 - Improve Community and District Government Coordination for Increased Girls’ Enrollment Engaging ELD Officials: Due to the ELD officials’ schedules, it has been challenging to fully engage them in key CMP activities, such as the enrollment campaigns. CMP is working to overcome this challenge by regularly coordinating with the officials and maintaining a cordial rapport. In most cases, this has helped to ensure the officials’ participation and support.

Contact Details of Parents: CMP teams faced problems in data collection of mobile/cell phone numbers of parents of new enrolled students, especially in the remote districts of CMP. Parents in some cases refused to provide their mobile phone numbers. CMP teams mobilized communities and ELD for supporting this data collection. CMP is considering to request Secretary Education to send an official letter to District ELD to support CMP teams in collecting this data.

Facing difficulty in data collection of mobile phone numbers of parent/s of newly enrolled students. After coordination, PMIU issued letter to district education departments to facilitate CMP teams in this regard.

Intel sessions were conducted in very hot weather and during examinations and practical of Grades nine and 10 classes. So CMP teams face difficulty in ensuring participation of students. Planned number of students could not attended the sessions.

COMPONENT 3: Improve Child Nutrition in Selected Communities and Government Schools Through Research That Informs Innovation and Good Practice Health and Nutrition Practices Plan: With the turnover in the Nutrition Manager position, the development of the Health and Nutrition Practices Plan has been slow. As a result, implementation of this component has been slow. CMP has begun to overcome this challenge by integrating its community mobilization approach into the health and nutrition activities. Once finalized, the Plan will inform the component-specific activities and enable effective implementation.

Non Coverage of LHWs: CPM team in District Khairpur could not form School Health and Nutrition Committee’s in four schools, because Lady Health Workers were not working/had no coverage in these schools. And inclusion of an LHW as SHNC member is a pre-requisite of this

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SHNC formation. However, health professional can be included as Hygiene and Nutrition subcommittee member, in case of non-coverage of LHW.

Formation of SHNCs: Head teacher of GBPS Goundariro, in Khairpur District did not allow SHNC subcommittee formation of SHNC in his school. Coordination with village elders and representatives, and ELD led to a meeting regarding the formation of SHNC. The community and school management supported and appreciated SHNC formation. Thus, SHNC was formed in the school.

Developing effective coordination and linkages between Health and Education Departments of GOS and CMP for their mutual collaboration for supporting CMP Hygiene and Nutrition plan is a challenge, because these departments have their distinct domains and structures. CMP will overcome this problem through constant coordination for developing linkages and collaborative working. Hence, these coordinated efforts and tripartite relationship will help in achieving program goals by establishing effective linkages between school and health facilities.

COMPONENT 4: Pilot Component: Launch Of EMO System EMOs’ Procurement Process: The ELD intends to process and complete the EMO procurement in the next half of the GOS fiscal year. This will be the first instance where a social services department will outsource the management of a public facility under the 2010 PPP Act. Though the ELD’s PPP Node and the Finance Department’s PPP Unit have enhanced their capacity, it will still be a daunting task for both the departments to complete within the intended timeframe. CMP will continue to support the GOS in designing and implementing required legal, procedural, and financial mechanism to implement EMOs.

EMOs’ Procurement Process: ELD has functionalized its PPP Node, and hired a Director PPP Node to manage its operations. However, the PPP Node still needs time to be institutionally strengthened. The Director PPP Node has identified key positions, which are needed for more efficient functioning of PPP Node. The contract period for Director PPP Node is also about to expire, and if not-renewed, will leave unavoidable impediments in implementation of recent PPP initiatives of ELD. For now, CMP is supporting the PPP Node of ELD and will continue to support in designing and implementing required legal, procedural, and financial mechanism to implement EMOs.

Utilization of EMOs Budget: The GOS has budgeted PKR 200 million in FY 2014/15 for the pilot launch of the EMOs. It will not be possible to utilize this budget as the school construction is still ongoing and will not be completed until the middle of 2015, at the earliest. As per the rules of Finance Department GOS, ELD is required to notify the Finance Department before end of FY 2014/15, about the utilization prospects of this budget. CMP will support the ELD and the Finance Department in organizing a brainstorming session to explore possibilities for how to address this issue.

Quarter 4: EMOs’ Procurement Process for First Batch of SBEP schools: The first batch of schools being constructed by SBEP is expected to complete in the mid of next quarter. Management of these schools is to be contracted out to EMOs upon completion. Though CMP is providing

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continued technical assistance to GOS, and also considering that the ELD’s PPP Node and the Finance Department’s PPP Unit have enhanced their capacity, it is still proving a challenging task for both the departments to complete the procurement process within the intended timeframe. CMP will continue to support the GOS in designing and implementing required legal, procedural, and financial mechanisms for implementation and outsourcing management of first batch of completed schools to EMOs.

Gender

 Significantly low number of women in SMCs and SMC subcommittees.  Lack of furniture and classrooms for newly enrolled children in CMP Schools. CMP team has begun discussing options to help resolve such problems in coordination with ELD.  Mobility issue of girls and non-availability or poor public transport services, expensive private transport options are affecting enrollment and retention, especially of girls.  Lack of opportunities and co-curricular activities, especially for girls. Program has initiated  Lack of women’s participation in development of SIPs and SMPs results in neglecting of the issues related to women and girl students and teachers.  Quarter 4: It was reported that participation of women in SMC subcommittees in some program districts is low. To address this issue, Gender advisor proposed formation of women’s group formation in these Districts.  Quarter 4: ELD has not yet officially accepted the status of Mix schools. This means that women will not be able to take membership and be appointed as teachers in Mix schools, which has led to lower or no membership of females in Mix schools. CMP developed and presented a paper on Mix school policy to ELD. However, there is more need for policy advocacy with the ELD in this regard.

WATSAN  Issue of non-existence; non-functional, less number of female toilets, which is a major cause hindering girl’s enrollment and retention, as informed by communities. CMP team is considering exploring options for resolving this problem.

Work Plan Review Workshop

As part of development of Year III Work Plan, DMs were involved in proposing component specific planning of targeted activities and implementation strategies of work plan, as bottom up approach. The DMs reviewed the previous year work plan to gain grip on and knowledge of the activities finalized, and proposed work plan activities, which were consolidated in the draft work plan document.

Year III Work Plan Review Workshop was held in Karachi from September 13-15. All CMP Karachi Office staff members, District Managers and field teams participated in the work plan review workshop. Year III Work plan activities, timelines, and targets were discussed and refined during sessions.

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The program component and department leads delivered presentations regarding their units/components. Presentations were given on Finance, Admin, HR, Operations, Communications, CMP-IRD policies and systems along with on program components. E. OPERATIONS OPERATIONS – Quarter 1 Staff: During Quarter 1, CMP experienced several staffing changes. High employee turnover has remained a challenge for CMP. The CMP team has been focusing on quickly hiring qualified candidates to fill the vacant positions in order to ensure no disruptions in program implementation.

IRD finalized hiring process of key staff members during this quarter, including the COP, DCOP, Gender Advisor, Community Mobilization Advisor-Karachi, and Procurement Specialist-Karachi. The Nutrition Manager and Procurement Specialist also separated from the program. The new COP joined the program in beginning of the quarter. The Gender Advisor also joined the program and began activities for mainstreaming gender. In addition, CMP hired a Grants Officer and started drafting the small grants manual for neighboring schools. The new DCOP, Community Mobilization Advisor-Karachi, and Procurement Specialist-Karachi will begin in their roles early next quarter. IRD is currently recruiting for the Community Mobilization Manager, Grants Manger, M&E Manager, and Nutrition Manager positions. IRD also trained CMP staff on Professional Code of Conduct and “Sexual Harassment at Workplace.”

Karachi Office Upgrade: During this period, the Karachi office upgrades were completed, which included office partitioning. Wooden cabins were also installed. In addition, the installation of data and voice networking was completed.

Office Equipment: The IT server was procured and installed to support securing of data. A portal is currently being developed to be accessible to staff. OPERATIONS – Quarter 2 Staff: Completed hiring process of Sukkur based Manager M and E and Manager Community Mobilization positions. Both will join CMP in April.

Security Training: International Organization for Migration (IOM) trainers conducted Pakistan Security Awareness Induction Training (PSAIT) for CMP Karachi staff on February 17-18, 2015. Courses covered included EFR Primary Care; Surveillance detection and Active Shooter.

Shared Drive and Data Archiving: A secure shared drive developed and accessible to CMP Karachi office staff. Data archiving and backup in process.

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OPERATIONS – Quarter 3  Staff: Certain positions advertised after approval of budget realignment. Hiring process for PPP Legal Officer Completed, and will soon join the program.

 Provided operations support for all program activities.

OPERATIONS – Quarter 4  Staff: Hiring and induction of new COP and security manager. Certain positions advertised after approval of budget realignment. Most of the positions, including internal auditor, one program assistant and one HR assistant were filled.

 Provided operations support for all program activities.

 Upgradation of Karachi office, which included set up of work stations.

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F. PLANS FOR THE NEXT REPORTING PERIOD COMPONENT 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools

 Construction schools’ opening ceremony  MoU signing ceremonies  Groundbreaking ceremonies

COMPONENT 2 - Improve community and district government coordination for increased girls’ enrollment  Enrollment campaign  Collection of New enrollment data collection  Enrollment and Attendance-2015-16 record  Development of School Improvement Plans.  Development of Social Mobilization plans.  Working on provision of small grants to schools.

COMPONENT3: Improve Child Nutrition in Selected Communities and Government Schools Through Research That Informs Innovation and Good Practice  Training of field staff for conducting PRA on food practices  Training of field staff for conducting KAP Survey on student hygiene  Training of Trainers (ToT) for SHNCs trainings  Trainings of SHNCs by CMP field teams at UC level  Organizing of Global Handwashing day  Formation of SHNCs D  Identification of health room/corner in school for placement of health and hygiene related material

COMPONENT 4: Pilot Component: Launch of EMO System  The GOS notified TFEC has approved the first RFP for procurement of EMOs for first batch of SBEP construction schools.

 Pre-bid and post-bid sessions for prospective EMOs.

 Technical and legal assistance to GOS in the procurement process in contracting EMOs.

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 Garner in-kind support from potential private sector partners for SBEP targeted schools under PPPs. Follow-up and interaction with the engaged parties to realize support.

ToT on Grants Management and Application Process: In first quarter of year III, CMP will conduct Training of Trainers on Grant Management and Application process for CMP Staff, aims to train master trainer-MT. These MT will roll out the same to SMC executive committee and Financial Management Committee members, in subsequent project period.

Publishing the Training Manual: This training manual on Grants Management and Application Process, will be translated in Urdu, to make it user friendly and understandable, for SMC/subcommittee members of neighboring schools. Whereas, already translated manual in Sindhi, will be printed in first quarter of year III.

Disbursement of Grants to Ten SMCs

CMP Grants section, has received five Grants Application from Khairpur Mir’s District, and anticipate five more applications from SMCs of Sukkur District. And it is plan that in first quarter of year III, CMP will release the payment to ten SMCs against their applications.

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G. CONCLUSION

Program continued to effectively implement community mobilization activities for supporting SBEP educational reforms, promoting enrollment, and ensuring maximum retention by making schools a more attractive and interesting place. While building on the confidence gained in successful program implementation, the team successfully and more confidently facilitated school management committees (SMCs) and communities in organizing school-based activities along with cluster based activities. The program thus successfully reached the large number of potential beneficiaries, maximized community involvement, and promoted ongoing and upcoming activities that support SBEP’s educational reforms.

CMP facilitated coordination between community members and district government officials with the aim of increasing girls’ enrollment. Also progressed on Grants. Approval of Grants manual, trainings of SMC subcommittees and Training of Trainers (TOT) of CMP team on Small Grants Management were important steps initiated this quarter for providing small grants to schools.

The budgetary allocation of PKR 500 million by ELD GOS for EMOs in Sindh budget for FY 2015-16, PKR 184 million budget proposal for SBEP schools’ furniture in Sindh budget for FY 2015-16, advertisement of EOIs by ELD GOS, roadshow on EMOs, receiving of 39 applications for EMOs, development of consensus for EMOs among communities and engagement with private sector for forming in-kind support PPPs and with communities for generation of local resources were important activities and milestones achieved this reporting quarter.

In Year II, CMP teams continued focusing on mainstreaming gender in all program activities. Focus was on devising gender sensitive policies, inclusion of females in SMCs, and maximizing female participation in program activities. Maternity leave policy was revised, along with monitoring and evaluation (M and E) indicators. Meetings were held with the teams for development of gender-sensitive SIPs. Focus on issues relating to adolescent girls and recommendations for hiring female staff members were important considerations. With an increasingly collaborative relationship with key stakeholders, including SMCs, other community members, and government officials, CMP has increased community engagement and support for education reform in the targeted districts. CMP looks forward to further solidifying these relationships, as well as expanding its activities, in order to achieve its program objectives. These efforts will also be executed in such a way to ensure that they are institutionalized and sustained, even after the project has ended.

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ANNEX I. SUCCESS STORIES

101 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

102 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

103 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

ANNEX 2 INDICATOR BASED SUMMARY REPORT

CMP Reporting Table for the Quarter 4 –July to September, 2015 Current Progress Cumulative quarter Performance LoP to date- Number Data till Jun July 1 – Indicator Target Sep 30- 30 2015 Sep 30, 2015 2015 Goal: Sustain Community mobilization and school-based management in Sindh Province

Component 1: Increase communities' involvement in the GoS reform of merging, consolidating, and upgrading schools

Number and proportion of USG supported 120 1.1 0 0 0 schools meeting criteria Schools for safe schools programs

Task 1.1: Conduct stakeholder analysis of target districts Number schools developing and implementing social mobilization plans 400 1.1.1 178 41 219 through community Schools engagement, including disaster preparedness strategies. Teacher - Pupil ratio, disaggregated by 1.1.2 rural/urban, district, Ratio 0 0 0 school level and school type. Teacher absenteeism rate, disaggregated by 1.1.3 rural/urban, district, Percentage 0 0 0 school level, teacher’s gender

Task 1.2: Develop and implement Social Mobilization Work Structure

Number of community members trained on how 1.2.1 8000 1877 0 1877 to implement social mobilization plans Component 2: Improve community and district government coordination for increased girls' enrollment

Average percent 30 % of total SMC 2.1 participation of women in members will 22% 0% 22% SMCs be females

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Task 2.1: Diagnose SMCs to assess functionality and girls' access

Percent SMCs diagnosed with overall "satisfactory" 2.1.1 70% 20% 0 20% or better performance rating Number of community members trained on how 2.1.2 8000 1877 0 1877 to implement school improvement plans

Number girls (fresh 2.1.3 enrollment) enrolled in 10000 6540 400 6940 target schools

Task 2.2: Activate/Re-activate SMCs and their activities

Percent school management committees 2.2.1 (SMCs), that are 100% 0 0 0 implementing school improvement plans.

Number of SMCs 2.2.2 280 99 0 99 strengthened or activated

Number of community - 2.2.3 to - community 100 0 0 0 exchanges Number of SMC/community members trained on 2.2.4 enhanced accountability 8000 3722 82 3804 of school governance and Increasing Girls Enrollment Number of parents participating in SMCs 2.2.5 1400 21105 2379 23484 and/or other community group Task 2.3: Mobilize active district education governance linked with communities Number school improvement plans 2.3.1 resulting from joint 200 0 0 0 sessions between DEOs and SMCs Cumulative number of 2.3.2 district education officers 100 0 225 225 trained

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Task 2.4: Small grants to schools not identified for construction

Number small grants 2.4.1 provided to target 200 0 0 0 schools via SMC

Component 3: Improve child nutrition in selected communities and government schools through research that informs innovation and good practice

Number of links created 3.1 280 3 0 3 to local basic health units

Percent households in target areas following 3.2 TBD 0 0 0 child health best practices for their children

Task 3.2: Provide a range of support activities, including screening

Percent target schools implementing a range of 3.2.1 80% 0 0 0 improved best health practices Percent trained community members that 3.2.2 demonstrate increased TBD 0 0 0 knowledge of child health and nutrition

Number targeted schools 3.2.3 that receive visits from 400 11 0 11 local basic health units

Number of people trained in child health and 3.2.4 8000 0 0 0 nutrition through USAID supported programs Number of children in targeted districts reached 3.2.5 40000 0 0 0 by USAID supported nutrition programs Pilot Component: Launch education Management Organization (EMO) System

Task 4.1: Outsource school management, including community mobilization efforts, to NGOs and private sector partners for success

Number of schools 190 4.1.1 getting support from 0 0 0 Schools private sector partners

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Number of legal contracts prepared and shared with the GOS for engaging the private sector to provide education management 4.1.2 10 0 0 0 services to newly constructed SBEP schools under school consolidation and flood affected schools categories. Number of private sector organizations contracted 4.1.3 10 0 0 0 to support government schools Task 4.2: Autonomous body development and formation of a Project Advisory Group (PAG) Number of PAG meetings 4.2.1 10 1 1 2 held

107 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

ANNEX IV. MAJOR MEETINGS AND ATTENDANCE LISTS QUARTER IV. MAJOR MEETINGS AND ATTENDANCE LISTS

Date August 19, 2015 Purpose: Planning Meeting with Head Teacher GBHS # 01 for MoU Signing Ceremony Venue Director Secondary Schools Education District Sukkur List of Participants Name Title/Organization Mr. Dewan Dass Head Teacher GBHS # 01 Sukkur Abdul Jabbar District Manager-Sukkur Amanullah Community Mobilizer-CMP Sukkur

Date August 20, 2015 Purpose: Progress Sharing & Invitation MoU Signing Ceremony GBHS# 01 Sukkur Venue Director Secondary Schools Education District Sukkur List of Participants Name Title/Organization Ms. Mehrunisa Director Secondary Schools Education District Sukkur Abdul Jabbar District Manager-Sukkur

Date August 24, 2015 Purpose: For Data Sanctioned & Working Positions in Construction Schools Venue Director Secondary Schools Education District Sukkur List of Participants Name Title/Organization Ms. Mehrunisa Director Secondary Schools Education District Sukkur Abdul Jabbar District Manager-Sukkur

Date September 01, 2015 Purpose: Coordination Meeting with COR Venue Regional Office IRD Sukkur List of Participants Name Title/Organization Mr. Pervaiz Pirzado Mr. Abdul Hameed Bullo Advisor-North Sindh-CMP Mr. Aftab Ahmed Grants Manager-CMP Mr. Liaquat Ali Shah Regional Manager-CMP Ms. Alia M&E Manager-CMP Mr. Abdul Jabbar District Manager-Sukkur

Date July 29, 2015 Purpose: Meeting with DO Secondary for conduction of DRR orientation sessions Venue DEO Office District Kashmore List of Participants

108 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Name Title/Organization Syed Abdul Ghaffar Shah DO Secondary District Kashmore Rustam Ali Field Officer Imtiaz Ahmed Community Mobilizer

Date August 3, 2015 Meeting with SMC and subcommittee members for conduction of Purpose: Orientation sessions on DRR Venue Village Hamid Malik, Village Ali Mohammad Khoso and Village Qiyas Bhayo List of Participants Name Title/Organization Imtiaz Ahmed Community Mobilizer Mohammad Sharif Head Teacher GBPS Hamid Malik Altaf Khoso Chairman GBPS Ali Mohammad Khoso Noor Hassan Teacher GBPS Ali Mohammad Khoso Zaffar Bhayo Head Teacher GBPS Qiyas Bhayo Gul Hassan Chairman SMC GBPS Qiyas Bhayo Naimatullah SMC subcommittee member Ali Nawaz SMC subcommittee member Ali Murad SMC subcommittee member Kamran Ali SMC subcommittee member Qadeer Ahmed SMC subcommittee member More Khan SMC subcommittee member Ghulam Mohammad SMC subcommittee member

Date August 31, 2015 Purpose: Meeting with School staff and SMC of GBPS Ghouspur for ILD Venue GBPS Ghouspur List of Participants Name Title/Organization Syed Zulfiqar Shah Head Teacher GBPS Ghouspur Amanullah Pirzado District Manager CMP Rustam Ali Field Officer CMP Anam Malik Nutrition Associate CMP Rehana Soomro Nutrition Associate Mushtaque Ahmed Teacher GBPS Ghouspur Shuneel Kumar Teacher GBPS Ghouspur Abdul Haleem Shah SMC Chairman GBPS Ghouspur Ghulam Mustafa Teacher GBPS Ghouspur Ghulam Abbas Teacher GBPS Ghouspur

Date September 5, 2015 Purpose: Meeting with DEO District Kashmore for International Literacy Day Venue DEO Office Kashmore List of Participants Name Title/Organization Khadija Baloch DEO District Kashmore Maryam Baloch TEO (Female) Taluka Tangwani

109 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Nagina Channa TEO (Female) Taluka Kandhkot Amanullah Pirzado District Manager CMP Kashmore Rustam Ali Field Officer CMP Kashmore Imtiaz Ahmed Community Mobilizer

Date September 7, 2015 Purpose: Coordination meeting with District Education Officials Venue District Education Department Office Larkana List of Participants Name Title/Organization Mr. Nawab Khokhar District Officer Education Primary Larkana Mr. Zahid Soomro Deputy District Education Officer Larkana Mr. Mazhar Ali Shaikh District Manager – CMP Larkana Mr. Shafqat Illahi Wagan Community Mobilizer CMP Larkana

Date September 4, 2015 Purpose: Meeting with Community members, school staff and Halcrow Venue GBPS Saidu Dero List of Participants Name Title/Organization Mr. Abdul Shakoor Head Teacher GBPS Saidu Dero Mr. Mazhar Ali Shaikh District Manager Mr. Abdul Razaque Resident Engineer Halcrow Mr. Naveed Lashari Field Officer CMP Larkana Mr. Shafqat Illahi Wagan Community Mobilizer CMP Larkana Mr. Haneef Chaudhry Construction Contractor

Date July 7, 2015 Purpose: Broad based community meeting Venue GBHS Karani, UC Karani Tehsil Dokri District Larkana List of Participants Name Title/Organization Mr. Abdul Hameed Bullo Advisor CMP Mr. Amanullah Pirzada Field Officer CMP Larkana Mr. Mazhar Ali Shaikh District Manager – Larkana Miss Saima Memon Nutrition Associate CMP Larkana Mr. Shafiq Head Teacher GBHS Karani Mr. Ghulam Rasool Community Member Karani

Date September 1, 2015 Purpose: Community Meeting for Development of SMP Venue Village Mehrab Sandeelo Tehsil Bakrani District Larkana List of Participants Name Title/Organization Mr. Parvaiz Pirzada COR USAID Karachi Mr. Abdul Hameed Bullo Advisor CMP Mr. Mazhar Ali Shaikh District Manager – Larkana Mr. Abdul Latif Head Teacher GBPS Mehrab Sandeelo

110 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Mr. Mir Hassan SMC Member GBPS Mehrab Sandeelo Mr. Shafqat Illahi Wagan Community Mobilizer CMP Larkana Miss Shabana Sadorani Nutrition Associate CMP Larkana Mr. Aalamgir Balal Community Mobilizer CMP Larkana

Date Sep. 22, 2015 Purpose: Issuance of revised letter for sports activity Venue DHO office Qambar-Shahdadkot List of Participants Name Title/Organization Dr. Lal Bux Soomro. DC EPI Kamber Mr. Wakeel Ali DC CMP QSK

Date August 31, 2015 Purpose: Issuance of revised letter for sports activity Venue DEO office Qambar-Shahdadkot List of Participants Name Title/Organization Mr. Aga Haq Nawaz Durani DEO Kamber Mr. Bahram Khan Khokahr Deputy DEO Qambar-Shahdadkot

Date August 27, 2015 Consultative Session on EMOs with Prequalified Purpose: Bidders Venue Pearl Continental Hotel, Karachi List of Participants Name Title/Organization Akhtar Hussain Program Officer NRSP Israr Hussain Tunio Regional Manager (Sindh) IRM Syed Javed Husain Rotary International (Korangi President) Rotary Sartaj Abbasi Executive Director RWF Tariq Makhdoom Program Coordinator Rotary Fateh Muhammad Chief Coordinator Rotary Mubashir Mirza AD-AASP Sindh Education Foundation Shahnawaz Ali Khan ADD Procurement Sindh Education Foundation Taimoor Niazi Project Incharge Beaconhouse Parvez Pirzado Education Specialist USAID Muhammad Ali GM Business Development Beaconhouse Abdul Ghani Manager Finance FLAME Ahmed Hussain Senior Supervisor (Sindh) FLAME M. Naveed Iqbal I.T Manager FLAME Tahseen Mohammad COO FLAME Abdul Haque CEO Zindagi Trust Sana Kazmi Manager Special Programs Zindagi Trust Shabir Paracha Sindh Madurassal Isman Rafiq Mangi Acting COP CMP/IRD Muhammad Amin Finance Officer CFC Rabia Aziz Malik Research & Grant Associate CFC Zareen Qureshi Programe Manager CFC

111 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

Aly Zuberi Project Manager CFC Zohair Allibhoy Consultant/Awareness Officer Kiran Foundation Lubna Khalid Director SZABIST Shaffatullah Shaikh Manager Internal Audit SZABIST Noor Husain Coordinator Sukkur IBA Dr. Irfan Rind HOD, Education Sukkur IBA Dr. Randy Hatfield Sr. Policy Advisor USAID Iqra Khatri Coordinator Kiran Foundation Sabrina Khatri Chairperson Kiran Foundation Nazir Tunio Director AKHUWAT M. Rafiq Brohi Manager DevCon Seher Rafiq Financial Officer IoBM Midhat Nadeem Technical expert IoBM Huma Imran Khan Program Manager IRC Isfandyar Inayat GM TCF Nauman Adil GM (South) SE Consultants Qalander Behrai G.M (Education) HANDS Aman Manager R.M HANDS G. Mustafa Haider Regional GM NRSP Bakhtawar Bilal HaiderMotaBNR Tariq Masood M&E Officer PMIU Sanjai Talreja Asst. Director Legal PPP Unit, F.D Naveed Shaikh Advisor CMP/IRD Tauseef Director EL&D, GOS S. Karamat Director Legal PPP Unit, FD Ali Moiz Ansari Senior Associate HaiderMotaBNR Sajjad Gilani PM PPP, CMP/IRD Fazal Rafaay SO – M & E CMP/IRD Ali Khan IT Manager CMP/IRD Haseeb Jandula Program Officer legal CMP/IRD Naveed Rajput Project Specialist SRB Mohsin Solangi Manager Field Operation RWF Irtaza Manager HANDS Shahzad Malik DM Karachi CMP/IRD Rahimullah Finance Manager CMP/IRD Shama Shaikh Advisor C.M CMP/IRD

112 Sindh Community Mobilization Program (CMP) Year II, Annual/Quarter 4 Report: October 1, 2014 – September 30, 2015 Contract Award No: AID-391-C-13-00006

ANNEX IV. FINANCIAL REPORT

ACTUAL EXPENDITURE THIS REPORTING PERIOD

PREVIOUS THIS QUARTER CUMULATIVE

$ 4,642,437 $ 680,157 $ 5,322,594

ESTIMATED EXPENDITURE NEXT REPORTING PERIOD*

OCTOBER NOVEMBER DECEMBER TOTAL

$ 328,916 $ 325,045 $ 405,067 1,059,028

* IRD note: This quarterly report covers the period from 1 July 2015 through 30 September 2015 and is in line with USAID’s standard fiscal year reporting cycle.

Please note that the accrued costs provided in the Estimated Expenditure Report for the next reporting period are accounting estimates for the three months covered by the report. Actual expenditures for the period that will be recorded in IRD's accounting records and amounts invoiced for this period may vary materially from the amounts contained in this Projected Expenditure Report. While IRD has tried to be as complete as possible when making these estimates, all recipients of this information, including auditors, must understand the risk associated with relying on accounting estimates prepared so far in advance of the books and records for accounting period being closed.

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