(Translation) Minutes of the 2 Meeting of the District Works and Facilities
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(Translation) Minutes of the 2nd Meeting of the District Works and Facilities Management Committee 5th Wan Chai District Council Hong Kong Special Administrative Region Date : 18 February 2016 (Thursday) Time : 4:00 p.m. Venue : Wan Chai District Council Conference Room, 21/F Southorn Centre, 130 Hennessy Road, Hong Kong Present Chairperson Mr WONG Wang-tai, Ivan, MH Vice-chairperson Mr LEE Man-lung, Joey Members Mr NG Kam-chun, Stephen, BBS, MH, JP Dr CHOW Kit-bing, Jennifer, BBS, MH Ms LEE Pik-yee, Peggy Ms CHUNG Ka-man, Jacqueline Ms NG Yuen-ting, Yolanda, MH Mr LAM Wai-man, Wind, Anson Mr CHENG Ki-kin Miss YEUNG Suet-ying, Clarisse Representatives of Government Departments Ms LUK Yee-wah, Angela, JP District Officer (Wan Chai) Miss LAI Wai-yee, Renie Assistant District Officer (Wan Chai) Mr KAM Chun-cheong, Patrick Senior Executive Officer (District Management), Wan Chai District Office Ms CHAN Siu-ping, Daphne Senior Liaison Officer (Community Affairs), Wan Chai District Office Mr LIU Wai-shing, Simon Chief Leisure Manager (Hong Kong East), Leisure and Cultural Services Department Ms YEUNG Yuet-ngor, Brenda District Leisure Manager (Wan Chai), 5th_dwfmc_minutes_02_e_update - 1 - Leisure and Cultural Services Department Mr CHU Ka-chun, Gordon Acting District Leisure Manager (Wan Chai), Leisure and Cultural Services Department Mr SIN Yiu-shun Senior Librarian (Wan Chai), Leisure and Cultural Services Department Representatives of Other Government Departments and Organisations Mr LEE Kit-wai Inspector of Works (Hong Kong), [Agenda Item 3] Works Section, Home Affairs Department Secretary Miss LAU Po-ki, Kiki Executive Officer I (District Council), Wan Chai District Office Action Opening Remarks The Chairperson welcomed Members and representatives of government departments to the 2nd Meeting of the District Works and Facilities Management Committee (DWFMC). 2. The Chairperson reminded Members to declare their interests at the meeting where necessary, and to complete the “Registration Form for Declaration of Interests in Respect of a District Works Application”. Item 1: Confirmation of Minutes of the 1st Meeting of DWFMC 3. The minutes of the 1st meeting were confirmed by means of a motion moved by Mr Stephen NG and seconded by Ms Peggy LEE. Information Items Item 2: Bi-monthly Report on the Management of Wan Chai District Recreation and Sports Facilities (December 2015 – January 2016) and Works Progress by the Leisure and Cultural Services Department (LCSD) (DWFMC Paper No. 1/2016) (Revised) 4. The key points of the report were summarised as follows: (I) Management of Facilities - The usage of recreation and sports facilities in Wan Chai District was stable in December 2015 and January 2016; - During the same period, the performance of the contractors 5th_dwfmc_minutes_02_e_update - 2 - Action providing security guard and horticultural maintenance services respectively was good. LCSD would continue to urge the cleansing service contractor to strengthen their anti-mosquito work and eliminate mosquito breeding. (II) Greening Works - In December 2015 and January 2016, LCSD planted one tree on Perkins Road; 320 annuals at the Hennessy Road/Johnston Road Sitting-out Area, Wan Chai Park, Green Lane Service Reservoir Sitting-out Area, Stubbs Road Lookout, Wan Chai Gap Park, Coombe Road Children’s Playground, Gloucester Road Garden and Tung Lo Wan Garden; 5 560 shrubs at Kwai Fong Street Playground, Southorn Playground, Lockhart Road Playground, Eastern Hospital Road Sitting-out Area, Kwong Ming Street Children’s Playground, Queen’s Road East/Swatow Street Sitting-out Area, Lun Fat Street Sitting-out Area, Ka Ning Path Garden, Queen’s Road East/Hennessy Road Sitting-out Area, Stone Nullah Lane Garden, Gloucester Road/Cannon Street Sitting-out Area, Lin Fa Kung Garden, Hennessy Road Playground, Queen’s Road East/Morrison Hill Road amenity plot, Wong Nai Chung Road and Leighton Road flower plots, as well as Hennessy Road central divider’s planting area, in order to beautify the environment; - During the same period, four trees located at the Victoria Park, Perkins Road and Wong Nai Chung Road were removed. They were infected by pests and diseases or found to have structural problems. They were infected by pests and diseases or found to have structural problems. Despite the careful maintenance by LCSD, the trees continued to deteriorate in health and showed no sign of recovery. LCSD had to remove them as there were no other feasible alternatives to improve their health. Replanting of trees would be considered depending on the actual circumstances of the sites. (III) District Works Projects and Facility Improvement Works Funded by DWFMC - Provision of additional changing rooms and toilets at Happy Valley Recreation Ground (WC-DMW128): The Drainage Services 5th_dwfmc_minutes_02_e_update - 3 - Action Department (DSD) was the works agent for this project. The structural works were completed in January 2016. Installation of electrical and mechanical facilities as well as the interior renovation works were underway. The facility was expected to be opened in the third quarter of 2016. - Improvement works at Hong Kong Tennis Centre (WC-DMW 138): Installation of toilet facilities and a drinking fountain for children was completed in October 2015. The installation of a PA system and an outdoor LED screen with time and temperature display by the Electrical and Mechanical Services Department (EMSD) commenced in January 2016 and was expected to be completed in March 2016. - Renovation and extension of the jogging track at Happy Valley Recreation Ground (WC-DMW140): The works agent was DSD. The works were divided into five phases. The first phase commenced in December 2015. The whole project was expected to be completed by 2017. - Greening works in the parks and roadside amenity plots in the Wan Chai District (WC-DMW 145): The works agent was LCSD. The first three rounds of greening works were completed in early July, early October and mid-December 2015 respectively. The fourth round of greening works commenced in late January 2016 and was expected to be completed by the end of March 2016. - Installation of elderly fitness equipment at Tung Lo Wan Garden (WC- DMW 147): The works agent was the Technical Unit of LCSD. The procurement work had been completed. The works were expected to be completed in February 2016. - Installation of elderly fitness equipment at Tai Wo Street Playground (WC- DMW 148): The works agent was the Technical Unit of LCSD. The works commenced in November 2015 and were expected to be completed in February 2016. - Installation of CCTV system at Bowen Road Tennis Court (WC- DMW 149): The works agent was EMSD. The works were completed on 11 December 2015. - Installation of CCTV cameras at Wong Nai Chung Sports Centre Children’s Playroom (Small) (WC- DMW 150): The works agent was EMSD. The works were completed on 6 January 2016. 5th_dwfmc_minutes_02_e_update - 4 - Action (IV) Annual Maintenance of Victoria Park Swimming Pool - Victoria Park Swimming Pool (VPSP) would be closed from 25 February to 15 April 2016 for annual maintenance work. The facility would be re-opened for public use on 16 April 2016. (V) Proposed Adjustment of Water Depth at Main Pool of VPSP - It was proposed to adjust the water depth at one end of Main Pool (i.e. near the scoreboard side) from 1.2m to 1.4m and maintain the water depth at the opposite side at 1.2m with effect from 16 April 2016. The water depth of the multi-purpose pool would continue to be maintained at 1.2m. LCSD would put up notices at conspicuous places at VPSP to remind users or swimmers about the new water depth arrangement. The proposed arrangement would be reviewed after a six-month trial period. [Post-meeting note: Mr CHENG Ki-kin joined the meeting at 4:20 p.m.] Item 3: Progress Report of District Minor Works Projects by the Wan Chai District Office (DWFMC Paper No. 3/2016) 5. The Chairperson welcomed the following representative of a government department to the meeting for the discussion of this agenda item: Works Section, Inspector of Works (Hong Kong) Home Affairs Department Mr LEE Kit-wai 6. Mr Patrick KAM reported to the Committee on the progress of various district minor works projects, with the following key points: (I) Erection of Fences under the Flyover along the Section of Gloucester Road in Causeway Bay (off Marco Polo Mansion) (WC-DMW 143) 7. The works had commenced after the signing of a contract between the Wan Chai District Office (WCDO) and the successful tenderer in November 2015. The works were expected to be completed by March 2016. (II) Anti-blockage Scheme of Community Facility Drains 2015/2016 (WC-DMW 144) 8. Regular drainage cleansing works were underway. The whole project 5th_dwfmc_minutes_02_e_update - 5 - Action was expected to be completed by August 2016. (III) Provision of Seats on Moorsom Road (between the minibus stop and the bus stop off Cavendish Heights) (WC-DMW 151) 9. When the term contractor of the Works Section of Home Affairs Department (HAD) was carrying out the first phase of trial trench excavation at the above location on 17 September 2015, a member of the public raised objection and interfered with the works. After discussing with the project proponent and obtaining his consent, WCDO instructed the contractor to suspend the works concerned. 10. Besides, WCDO received a letter from a member of the public on 21 September 2015 saying that he was a resident of Cavendish Heights and he objected to the works project. The reasons given were generally as follows: (a) Provision of seats at the above location was unnecessary; (b) There was only limited space between the bus stop and minibus stop. Provision of seats there would obstruct pedestrians and people waiting for buses/minibuses; (c) The works might affect the growth and stability of a tree nearby; (d) There was a fire hydrant near the works site.