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Prospective Vendor Manual

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Prospective Vendor Manual Portland Saturday Market Prospective Vendor Manual 2014 i Table of Contents Maps ii-iv Site Map, Direction from Administrative Office to Site Frequently Asked Questions A great start to the process, this section answers the most commonly v-vii asked questions, from “How do I get a Booth?” to “How much does it cost?” Background on Portland Saturday Market This section includes general information about our market, information 1-4 for new vendors, and explains the benefits of membership and the services provided for members Information about the Jury Process 5-16 This section includes jury guidelines, information regarding allowable products, product guidelines, and craft booth guidelines PSM Contact Information 17 How to Apply to Portland Saturday Market 18-20 Application Tips and Applications 21-30 Craft, Packaged Food, Plant/Farm Produce and Service Applications ii PSM SITE The Bridge Information Booth 2 SW Naito Parkway, Portland, OR 97209 (503)-241-4188 Hours of Operation Saturday Sunday 6:45 AM Info Booth Opens 8:45 AM 7:35 AM Allocation Begins 9:00 AM The Ramp 10:00 AM PSM Opens 11:00 AM 5:00 PM PSM Closes 4:30 PM 5:30 PM Info Booth Closes 5:00 PM The Plinth Court Food International Ankeny Plaza Waterfront Park – Plinth Waterfront Park – Under Bridge Food Court iii From PSM Administrative Office to PSM Site iv FREQUENTLY ASKED QUESTIONS (FAQS) Can I sell items I haven’t made myself? No. While you may include items you have not made in your booth display, you may not sell, trade or give them away for free. What if I designed an item, but someone else makes part of it? All items are juried case-by-case, so if your product complies with the product guidelines and you feel your contribution to the production process of your product is significant, you are always encouraged to apply. While staff members can direct you to specific guidelines clauses, they cannot guarantee your acceptance into Portland Saturday Market as the Product Review Committee is entirely separate from staff. Do you still have booth/space available? We accept applications from the second-to-last week of February through the third week of December. The availability of a booth depends on the specific day you come to sell and your seniority ranking, as PSM never guarantees a booth space. What does it cost to rent a booth space? All fees are due at the time they are incurred. Probationary & guest vendors are required to pay for the daily, or weekend, booth fees immediately after morning allocation. Monthly fees are charged the first week of each month from March through December. Daily Booth Fees March - May 10 (Low Season) Weekend $80; Saturday $50; Sunday $30 May 11- Sep 20 (High Season) Weekend $93; Saturday $58; Sunday $35 Sep 21 - Dec 24 (Low Season) Weekend $80; Saturday $50; Sunday $30 Monthly Membership Fees Monthly membership fees are based on your Fill- Monthly Membership Fees in number and are charged regardless of Monthly Monthly attendance. Membership accounts with two Fill-in # Fill-in # months of past due monthly membership fees Fill-in Fee Fill-in Fee will be inactivated. Membership reactivation will #1-3 $120 #51-69 $55 require full payment of the account balance, #4-5 $105 #70-79 $40 including any late fees or fines, and to reapply for membership (paying the $25 application #6-10 $95 #80-89 $30 fee). Portland Saturday Market reserves #11-25 $80 #90-99 $20 discretion to accept or refuse anyone as a #26-50 $70 #100+ $10 vendor based on previous payment history. Do I need a business license to sell at PSM? No, we do not require a business license. As per the City of Portland Business License Tax Law (7.02.300A), however, all business owners must register their business within 60 days of the start of business activity. Any business that grosses less than $50,000 is exempt, but must file an Annual Exemption Request and attach required verification (7.02.700C) each year. Those who gross $50,000 or more are not exempt and must complete a tax return and attach required verification. Instructions on filing online (as well as a full copy of 7.02) are available at www.pdxbl.org. What is the difference between a Guest Vendor and a Fill-In member? A Guest Vendor, or traveling vendor, is not entitled to the rights and services available to membership. They do not pay a monthly membership fee or have an attendance requirement; however, they always choose their booth space after Fill-In members and New & Returning members. A Fill-In member is entitled to the rights and services available to membership once they have completed their Probationary Period. Fill-In members pay a monthly membership fee based on their Fill-In number, are required to attend PSM at least two (2) days per month from March to October, and choose their space based on their Fill-In number. After 15 days of attendance in any one (1) season, Fill-In members may submit an application for a Reserved Space to staff. Reserved Spaces are allocated at Mini-Allocation in April, November Allocation in November and throughout the year whenever less than 85% of spaces are reserved. v New vendors also have the option to begin selling as “Sunday Only.” These Fill-In members sell on Sundays only but do not pay a monthly membership fee. The Sunday Only program expires October 31st each year, at which point members will start being charged a monthly membership fee, and is only available to new vendors. If I start as a Guest Vendor, can I become a Fill-In member? Guest Vendors may change their status from Guest Vendor to Fill-In Member if their product has been approved through a PRC office jury. If you need an office jury, PSM accepts products for office jury (with a $20 application fee) at the Info Booth on Saturdays or at the Office Tuesdays through Thursdays from 9am to 4pm. Changing to Membership - Prior to Oct 31st: Guest Vendors with products approved through a PRC office jury may sign the New & Returning Member sheet at the Info Booth to change their status. Members will receive an additional On-Site booth jury the first day selling as a Fill-In member. Members will be charged a monthly fee for the current month, though it may be pro-rated. Changing to Membership - After Oct 31st: Guest Vendors must meet all of the requirements listed above, as well as pre-pay the current monthly Fill-In fee prior to choosing a booth space. What is the difference between an Office Jury and an On-Site Jury? Anyone applying for membership must go through an office jury and pay the $25 application fee. Applicants who reside more than 100 miles from PSM’s site may apply through an On-Site jury to become Guest Vendors. Vendors jurying On-Site should bring their complete application, samples and $5 application fee to the Information Booth by 7am on Saturdays and 8:45am on Sundays. A PRC member will conduct a jury, and if you are accepted, you may begin selling that day (following an orientation meeting). What’s the timeline for Application Process? Tuesday through Thursday, 9am to 4pm: PSM accepts applications for Office Jury at the administrative office. Sunday: PRC conducts a closed jury of any applicants from the previous week. Tuesday/Wednesday: Applicants are notified via email whether or not they have been accepted into PSM. Those accepted will receive a Welcome Letter with necessary information for their first selling day, and may begin selling as soon as the next weekend. Approved applications stay valid for 1 year from the jury date; if you do not start within that year, you will be required to reapply (and pay an additional jury fee). Those who are not accepted may request an explanation from a member of the Product Review Committee. Do I have to submit every item I hope to sell at PSM? Not necessarily; keep in mind the application only has room for three separate product lines. While every product line must be juried before you can sell it as PSM, vendors and members may jury in new product lines onsite, without a fee, and receive their jury results immediately. One thing to consider is the theme or cohesiveness of your booth idea, starting with your product lines. For example, let’s say you make soap, lotion, lip balm, upcycled scarves and stained glass wall hangings, all of which are handmade and meet PSM’s guidelines. The first three items create a cohesive spa/body product feel, and, for your initial jury and first few days selling, may tie your booth together. When do you accept applications for PSM’s Food Court? PSM accepts applications to the Food Court based on availability. When a space becomes available, the application and procedures for applying will be posted on PSM’s website. In the meantime, you email the Membership Services Coordinator to be put on a waitlist. How do I get a booth space? Spaces are allocated through morning allocation each Saturday and Sunday. Please be aware that spaces are limited during peak seasons. The Info Booth opens at 6:45am on Saturdays and 8:45am on Sundays. Late vendors/members may be required to allocate last. Members who are choosing a space or setting up their booth while their vehicle is in the loading zone will receive an infraction and the accompanying fine. vi o Saturday Allocation: Sign on the New & Returning Member, Guest Vendor or Fill-In list before allocation begins (7:35am).
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