TOWN OF SYLVAN LAKE REGULAR COUNCIL MEETING AGENDA October 12, 20047:00 P.M.
1. Call to order
2. Additional Agenda Items
3. Adoption of the Agenda
4. Adoption of Minutes: Regular Council Meeting of September 27, 2004
BUSINESS ARISING FROM THE MINUTES
5. Adoption of Minutes: Regular Council Meeting of September 13, 2004
PUBLIC HEARINGS/DELEGATIONS
6. Communities in Bloom: Pat Blakely in attendance
PLANNING & DEVELOPMENT
Bylaw #1342/2004: Lighthouse Point at Sylvan Lake (Sylvan Meadows); First Reading & Public Hearing; Redesignate part of NE 14 27-38-1-5 from Urban Reserve (UR) to Recreation Facility (RF) District & Manufactured Home (R4) District
8. Sylvan Lake Management Committee: Meeting of October 07; Dispute Resolution (information to be provided at meeting)
COMMUNITY AND SOCIAL DEVELOPMENT
9. Request for Budget Adjustment: Community Center Addition
ECONOMIC DEVELOPMENT
10. Policy #L-001-008: Visual Standards Policy
ADMINISTRATION
11.2004 Census: Final Reports (for information - separate package provided)
12. Parkland Regional Library: 2005 Budget & 2003 Financial Statements Town of Sylvan Lake Regular Council Meeting Agenda October 12, 2004 Page 2
FINANCE
13. Natural Gas Franchise Agreement: ATCO Gas; 2005 Franchise Fee
14. Cheque Distribution Report
OTHER ITEMS
15. Correspondence & Information Items
16. Council Reports
17. Closed Camera: CP Abandoned Rail Line: Right of Way & Station Ground Lands; Intent to Purchase (separate package provided)
26. Adjourn
UPCOMING MEETINGS & EVENTS
ctober 12 Lions Legacy Park Funding Presentation 13 Recreation Board 13 Operational Services Committee 18 Election Day 19 Library Board 21 Community & Social Development 25 Oaths of Office / Organizational Meeting (6:30 p.m. start) 25 Council Meeting
NOTE: Future Economic Development & Tourism Activities: Framework for Discussion; request for completed questionnaires 27, 2004 TOVlN OF SI'l..VA,"'I LAKE MONDAY SEPTEMBER 7,OOP.M REGULAR COUNCIL MEETING of 5 COUNCIL CHAMBERS Page 1
Dyrland; Crr. W. Elgersma; Clr. T, Iverson; Present: Mayor B. Lambertson; Clr. B. Clr. H. McLean; elr. T. Parks; Clr. J, Wilson-Down
Chief Administrative Officer Present: Chief Administrative Officer H. Dietz; Assistant Also of Finance M. Thompson; Director of Recreation S. Barnes; Director Officer E. Campbell; Director of Operations A Gassor; Development A. Gamble; Recording Secretary J. Kurylo
to order at 7:07 p.rn. Call to Order: Mayor B. Lambertson called the meeting
& Brown in attendance Additional Agenda 1. Railway Park Promenade: Gibbs Municipal Policing Items: 2. AUMA: Provincial Support for 3. AUMA: $3.3B for Infrastructure Rehab (information only)
agenda of August 23, 2004 be adopted Adoption of the MOVED by Clr. B. Dyrland that the Agenda: with the additional item as presented. CARRIED UNANTh10USLY 401.09.04 the minutes of September 13, 2004 be Minutes; September MOVED by Crr. B. Dyrland THAT 13.2004; Tabled: tabled. CARRIED UNANIMOUSLY 402.09.04
Business Arising None. from the Minutes: in attendance to present Council with a Railway Park David Brown of Gibbs & Brown was they have series of pre-concepts for the Railway Park Promenade. Stated that I Promenade with completed an assessment of the site and participated in a workshop I Concept" traffiC flow, administration. Discussion was heard regarding parking allocation, special events area, commercial opportunities and gateways.
I Red Deer County; MOVED by Clr. W. Elgersma VaHey Meadows; presented with information from Red Deer Proposed ,tv"ea "WrIEREAS Council has been for a re-designation and subdivision of Structure Plan; County with respect to an application 27-38·}-5 (known as Valley Meadows) and I SE v.. 27-38.1-5 Lot 11, Block 1 on the SE v.. i File#2680-05(2004): proposed .t\rea Structure Plan; 1403.09.04 forwarded NOW THEREFORE BE IT RESOLVED THAT correspondence be rdated Area to Red Deer County requesting that the proposed subdivision and Structure Plan not be approved until such time as an Inler-municipal has been approved between Red Deer County and the Town. II Development Plan CARRIED Ii In Favor: Crr. T. Parks I' Clr. B. Dyrland I Clr. J. Wilson-Down 11 Mayor B. Lambertson Clr. W. Elgersma ! Clr. H. McLean , Opposed:C1r. T. Iverson
MOVED by Clr. B. Dyrland ','1' Property Sale & Development; and the 1 WHEREAS the addition to the Community Center has been completed !I Former Kindercare from project budget induded funds in the amount of $500,000.00 to be derived :1 Site: former sale of land at Lot ]1. Block 2036HW (5310-50 Avenue - \ 0590-201KlN: the Kindercare Site); and 1 404.0904 I site) has Ii Vr"'HEREAS the Lakeside RV Park (immediately adjacent to the Residential II recently applied for and received a re-designation to High Density I (R3) District; I' NOW THEREFORE BE IT RESOL\lED TILA..T Council direct Administration utilize the to initialize a redevelopment plan for the areas identified and to rezoning at a later il~ information atlained to bring back a recommendation for j proc~ed borrowing date; and FURTHER THAT Administration with until $500,000.00 to cover the expenses of the Community Center Addition I:, such time as the land in question has been sold. II CARRIED uf'ANIMOUSLY I II I' if II D !I Initials I TOv..TN OF SYLVAN LP.KE MONDAY SEPTEl\1BER 27, 2004 REGULAR COUNCIL MEETING 7,OOP.M COUNCIL CHAMBERS Page2of5
Application for MOVED by Crr. T. Parks Development; Multi Purpose WHEREAS Council has received an application fOT Development from Facility: Administration for a 35.000 square foot Multi Purpose Facility on Lot 1, Block 405.09.04 3. Plan 5732CL (4803-48 Street) designated as a Direct Control (DC-I) District;
NOW THEREFORE BE IT RESOLVED THAT the application be approved as presented.
CARRIED In Favour: Mayor B. Lambertson Clr. T. Parks Clr. B. Dyrland CII. J. Wilson-Down Clr. H. McLean CIT. T. Iverson Opposed: Clr. W. Elgersma
AUMA: Alberta MOVED by Clr. B. Dyrland Municipal Financing WHEREAS at its 2003 Annual Convention the Alberta Urban Municipalities Corporation - 2003 Association (AUMA) members passed a resolution that authorized the AUMA Convention to organize a voting proxy for Alberta Municipal Financing Corporation Resolution: (AMFC) Annual General Meetings so that the AUMA Board may choose the File #OI80-20/AUM: municipal shareholder representatives; 406.09.04 NOW THEREFORE BE IT RESOLVED THAT Council advise the AUMA that the To'WTJ is a class 'D' Alberta Capital Finance Authority (ACFA) shareholder and FURTHER that the Town of Sylvan Lake will not be submitting a nominee to act as ACFA Director.
CARRIED UNANIMOUSLY
Electrical Franchise MOVED by Clr. T. Parks Agreement; 2005 Electrical Franchise WHEREAS Council entered into a ten year electrical franchise agreement Fee; Fortis Alberta; (dated August 12, 2002) with Fortis AJberta (previously Aquila Networks File #OI50-60/AQU: Canada) and Council has the opportunity (annually) to adjust the electrical 407.09.04 franchise fee;
NOW THEREFORE BE IT RESOLVED THAT the electrical franchise fee percentage remain at 10% AND THAT the revenue from the Electrical Franchise Agreement continue to be allocated to the reserve to fund a future RCMP building.
CARRIED UNANlMOUSLY
2003 Financial MOVED by Clr. H. McLean Indicator Graphs: 408.0904 WHEREAS Council has been presented with the 2003 Financial lndicator Graphs as prepared by Alberta Municipal Affairs (Financial Advisory Services);
NOW THEREFORE BE IT RESOLVED THAT the 2003 Financial Indicator Graphs be accepted as information.
CARRIED UNANIMOUSLY
Cheque Distribution MOVED by Crr. H. McLean THAT Council approve the Cheque Distribution Report; Approved: Report for cheque numbers 46353 to 46493 in the amount of $1,012,814.87 as 409.0904 presented.
CARRIED UNANIMOUSLY
D Initials TOWN OF S):'LVA..N LA.KE MONDAY SEPTEMBER 27. 2004 REGULAR COUNCIL MEETING 7,OQPM. COUNCIL CHAMBERS Page 3 of5
AlrMA: Provincial MOVED by elr. H. McLean SuPPOrt for Municipal Policing: WHEREAS policing is often the largest item on the budgets of municipal File #1940-06lRCM: governments serving populations over 5.000; and 410.0904 VVHEREAS there are inequities within the Province when it comes to provincial funding municipal policing; and
WHEREAS AUMA's request for municipal policing funding prior to the 2004 provincial budget announcements was only 50 per cent fulfilled;
WHEREAS Statistics Canada data shows that the Province of Alberta cDntributed $100.019,000 towards the total cost Df policing in the province, and municipal governments contributed $430.288.000 in 2002. This repre~ents the lowest per capita provincial contribution to policing in Canada, and that ranking is not likely to change in 200312004. Statistics Canada data also shows that the province of Alberta was one of three provinces reporting the lowest rates of police officers per 100,000 popUlation in the country in 2002; and
WHEREAS maintaining and enhancing safety in Alberta's communities is a shared re~ponsibility of municipal governments and the Province of Alberta; and
\VHEREAS municipal governments seek sustainable. long-term and predictable funding to carry out the policing roles and responsibilities defmed for them in provincial legislation; and
WHEREAS only the Solicitor General can decide which provincial and federal statutes the police will enforce;
NOW THEREFORE BE IT RESOLVED THAT the Town of Sylvan Lake urge the .DJberta Solicitor General and the Government Df Alberta to address the currenL inequities in provincial funding of municipal policing by:
recognizing that the Province has not contributed fairly to policing expenditures. based on the fact that it is a shared responsibility of all orders of government, and the provincial government has consislently contributed a much lower percentage (19 per cent in 2002) towards policing than have municipal governments;
2, inunediately supporting and beginning work on Phase 2 of the new policing funding arrangements for municipalities, as there is a base core responsibility of the Province to ensure safe communities;
3. ensuring that the funding is adequate, sustainable. long-term, predictable and equilable; and
4. immediately recognizing the following issues as provincial-municipal issues that mllst be addressed in partnership with municipal governments:
municipalities with special or high policing needs. • new police standards, the demand for more police officers, • RC11P comractual obligations, Special Constables. II communications with municipal governments and the relationship between municipal governments and their police :1 services
I: NOW THEREFORE BE IT FURTHER RESOLVED THAT the Town of Sylvan Lake forward this resolution 10 :\11". Luke Ouellette. 1v1LA. requesting if that he immediately arrange a meeting with the Alberta Solicitor General to II .,Ii show support for the resolution, and discuss the issues outlined in the resolution. Ii CARRIED UNANIMOUSLY i,! Correspondence & MOVED by CIT. B. Dyrland that Council accept the Correspondence & Information Items: Information Items as presented. I 411.09.04 CARRIED UNANIMOUSLY i, I! D I Initials TO\\'N OF SYLVAN L..!.J(E MOI\JTIAY SEPTEMBER 27, 2004 REGULAR COU"CIL MEETING 7,00 P.M. COUNCIL CHAMBERS Page 4 of5
Written Council received a package of written administration reports for the month of Administration September 2004. Reports:
Council Reports: CLR. T. PARKS,
1. Chamber of Commerce Mermaid Ball: Stated that he attended the event on September 11,2004.
CLR. B. DYRLAND,
1. Lions Legacy Park: Stated that he is pleased with the park and noted that the Gazebo was built locally.
CLR. I. \\~LSON-DOWN,
1. Chamber of Commerce Mermaid Ball: Stated that the event held on September 11.2004 was enjoyable and requested that the Town forward a letter of thanks La the Chamber of Commerce for the invitations that the Town received.
2. Lions Lel!acy Park: Stated that the park looks great and is being well used.
3. Multi-Purpose Facility: Stated that the Sad Turning was well attended and received good support from Red Deer County Councillor Stan Bell. MLA Luke Ouellette and:MP Bob Mills.
4. Bethany Care: Stated that the Seniors' facility celebrated its first anni versary.
5. Operational Services Committee: Stated that the meeting on Ocwber 131.h is the same day as the Regional Recreation Board and she will be absent from Operational Services.
CLR. H. MCLEAN,
1. Provided Council with a verbal report on meetings attended including the Sylvan Lake Lodge and the first anniversary of Bethany Care.
2. Highway 20 Traffic Lights: Inquired as to the possibility of traffic lights at the intersection of 47 th Street & Highway 20. Staff advised that Highway 20 is under provincial jurisdiction and to the future long term plan for traffic control on Highway 20.
I CLR. T. IVERSON,
1. Lake Management Committee: Stated that the Committee has been served Notice from the Summer Village of Birchcliff and that a Committee meeting has been called. The County of Lacombe has final readings for I developments around the lake on its Agenda for September 28. Stated that it is the position of the Summer Villages that the Cumulative Effects II As~essment should be completed prior to further developments being approved. Council directed staff to attend the County of Lacombe Council meeting on September 28. ,I I, I Closed Camera: MOVED by Clr. B. Dyrland that the open session of Council terminate and the I 412.09.04 meeting continue closed camera. Time: 8:21 p.m.
CARRIED UNANIMOUSLY
Termination of MOVED by Clr. T. Parks that the closed camera session of Council terminate I Closed Camera: and the open session resume. Time: 9:20 p.m. 413.09.04 CARRIED UNANIMOUSLY D 1nitial£ TOWN OF SYLVAN LAKE MONDAY SEPTEMBER 27,2004 REGULAR COUNCIL MEETING 7:00P.M. COUNCIL CHAMBERS Page50f5
Abandoned CP Rail MOVED by elr. T. Parks Line; Canadian Pacific Trailway \VHEREAS development along the abandoned CP Rail Line clearly conflicts Proposal: with the vision and policies presently established for the Town; and File #0590-20/CPR: 414.09.04 WlffiREAS the zoning and potential re-development of the area for trails and open space requires approval by Council;
NOW THEREFORE BE IT RESOLVED THAT Administration forward to Canadian Pacific tbe 'Canadian Pacific Trailway Proposal' and 'Intent to Purchase' the lands at a cost of $10.000.00 per acre to initiate negotiations, emphasizing to Canadian Pacific that the Town of Sylvan Lake believes that the Municipality should be the only purchaser and THAT plans by Canadian Pacific to call for tenders on the land be cancelled.
CARRIED UNANlMOVSLY
Adjourn of Regular MOVED by Clr. B. DyrJand that the Regular meeting of Council of Meeting: September 27, 2004 be adjourned. Time: 9:30 p,m. 415.09.04 CARRIED UNANIMOUSLY
Mayor Bryan G. Lambertson
Chief Administrative Officer H. Dietz
I ,I I, ,I Ii Ii I, II II D II Initials I',I TOWN OF SYLVAN LAKE MONDAY, SEPTEMBER 13 2004 REGULAR COUNCIL MEETING 7000P.M. COUNCIL CHAMBERS Pagelof5
Present: Mayor B. Lambertson; Clr. B. Dyrland; Clr. W. Elgersma; Clr. T. Iverson; Clf. H. McLean; Clr. T. Parks; Clf. J. Wilson-Down
Also Present: Chief Administrative Officer H. Dietz; Assistant Chief Administrative Officer M. Thompson; Director of Finance E. Campbell; Development OffIcer A. Gamble; Director of Operations A. Gassor; Director ofRecreation S. Barnes; Director of Community and Social Development M. Cunis; Recording Secretary V. Steckler
Call to Order: Mayor B. Lambertson called the meeting to order at 7:00 p.m.
Additional Agenda None. Items:
Adoption of the MOVED by Clr. B. Dyrland that the agenda of September 13. 2004 be adopted Agenda: as presented. 383.09.04 CARRlED UNANIMOUSLY
Minutes; August MOVED by Clr. J. Wilson-Down that the minutes of August 23, 2004 be 23,2004; Adopted adopted as presented. as Presented: CARRIED UNANTMOUSLY 384.09.04
Business Arising Report from ..6J.-Terra Engineering presented by Martin Brocks, summary by from the Minutes: Fred Lebedoff, Project Manager for Beju Lands Ltd., presentation by Dave Beju Industrial Thevenaz. Park; Phase 2 Off I Site Levies: MOVED by Clr. W. Elgersma i \ File #2680-40/006: II 385.09.04 That in recognition of this development (Beju Phase 2) being initiated prior to Ii the implementation of Offsite Levy Bylaw #132512004, Council evaluate the I entire development - both Highway Commercial & Industrial based on the equivalent of 8 dwelling units and FURTHER THAT the Developer be given 4 years in which to pay the total offsi1e levies due provided that there is not a change in the use ofthe land. I WITHDRAWN
386.09.04 MOVED by Clr. T. Parks
v..TJiEREAS Council was presented with a report by AI-Terra Engineering outlining off site levies in other communities; and
\VHEREAS Section ll(c) of Bylaw 1325/2004 'The Offsite Levy Bylaw' allows for the 'reducing aT forgiving (of) payment of Levies required pursuant to the Bylaw';
NOW THEREFORE BE IT RESOLVED THAT Council amend the Offsite Levy amount owing on Phase 2 of the Beju Industrial Lands to double the amount outlined in Bylaw 122512000 (the Offsite Levy Bylaw in effect prior to the adoption of Bylaw #1325/2004); and FURTHER THAT Administration be directed to apply this amount on similar applications for commercial/industrial subdivisions received within the next six months.
CARRlED In Favor: Mayor B. Lambertson CIr. T. Parks CIT. B. Dyrland I Clr. W. Elgersma CIr. H. McLean i, Clf. T. Iverson I Opposed: Clr. J. Wilson-Down il II
I II D II Initials I, TOWN OF SYLVl\N LAKE MONDAY, SEPTEMBER 13 2004 REGULAR COUNCIL MEETING 7,OOP.M. COUNCIL CHAMBERS Page 2 of 5
Business Arising from MOVED by CIT. B. Dyrland the Minutes' Beju Industrial Park; \VHEREAS Council has appwved the application of old Offsite Levy rates Sanitary Sewer Trunk (consistent with Bylaw #1225l2000) on four pre-sold lots located in Beju Main; Pre-Sold Lots: Industrial Park (Phase 2) and Staff is of the opinion thaL a time frame should be 387.09.04 imposed for this relaxation as there is a limited amollnt of time On which a lot can remajn pre-sold;
NOW THEREFORE BE IT RESOLVED THA.T Council arne-nd their decision of August 23, 2004 (resolution #364.08.04) to require the Developer to enter into a Development Agreement with the Town by December 31, 2004 to ensure the four pre-sold lots receive the old offsite levy rate.
CARRIED UNANIMOUSLY
Business Arising from MOVED by Clr. 1. Wilson-Down the Minutes: Beju Industrial Park WHEREAS Council agreed to crediting the developer of Beju Industrial Park in Infrastructure Costs the amount of $152,150.00 for sanitary trunk main construction in 2001 Repayment: (resolution #367.08.04) based on information received from Beju Lands Ltd. 388.0904 (the Developer) at the August 23, 2004 Council meeting;
NOW THEREFORE BE IT RESOLVED THAT the credit not be applied until such time that the Developer provides the necessary documentation supponing the requirement of the Town to reimburse the cost as identified.
DEFEATED In Favor: Clr. J. Wilson-Down Cu. H. McLean Opposed: CIT. T. Parks CIT. B. Dyrland Mayor B. Lambertson CJr. W. Elgersma Clr. T. Iverson
389.09.04 MO\'ED by CII. T. Parks
THAT Council direct staff to further investigate the necessary documentation supporting the offsite levies to be charged in the future for sanitary sewer for Beju Lands (S Y2 34-38-1-5) and other Industrial and Highway Commercial developmenl And FURTHER to provide Council with a report on recommended offsite levies for sanitary considering: sanitary sewer trunk main obligations, contributions in earlier phases (specific to BeJu), treatment and disposal. And FURTHER Council reserves the right to adjust the amount for the offsite levies for Highway CommerciallIndustrial lands based on the pending staff report.
CARRIED In Favor: Clr. T. Parks CJr. B. Dyrland Mayor B. Lambertson Clr. W. Elgersma CJr. H. McLean CiT. T. Iverson Opposed: CJr. J. Wilson-Down
Red Deer Search and Steve Jeffrey of Red Deer Search & Rescue was in attendance to provide Rescue: Steve Jeffrey Council with an update on the local search team and the duties that they in attendance: perform.
D 5 Initials Ii il TOWN OF SYLVAN LAKE MONDAY, SEPTEl\1BER 13 2004 REGULAR COUNCIL MEETING 7:00P.M. II COUNCIL CHAMBERS Page30f5 :1" !i Ii Development MOVED by Clf. T. Parks Agreement Special Conditions; Taylor "WHEREAS Council has been presented with a Subdivision Report on Lots 7 & & Downe; 8, Block 9, Plan 2642AS (5031 - 48 Street) together with a recommendation File ¥2770-30105I: from the Municipal Planning Commission which requires the 390.09.04 ApplicantfDeveloper (TAYLOR, B. & I and DOWNE, R.) to either remove the garage and house which encroaches the subdivided lots or that the applicant enter into a Development Agreement with the Town to allow the house to remain until September 30. 2005 subject to the following:
The ApplicantJDeveloper providing securities to the Town in the amount of 510,000.00; The Town will me the securities for removal of the house if it is not removed prior to September 30, 2005; I • The Development Agreement is to be registered by way of caveat on the proposed Lots 35 & 36 at the ApplicantlDeveloper's expense; and Health Inspection be completed on the premises to determine that the building is suitable for tenancy. CARRIED UNANIMOUSLY
Application for MOVED by Clf. B. DyTland Development; Shiman. Allison: WHEREAS Randy & Allison Shirnan (the Applicants) have presented Council Relaxation; with an Application for a Relaxation on a duplex located on Lot 9 & Pt. of Lot File #2620-20/017: la, Block 9. Plan 2642/0..5 (5028 - 47 Street) and are requesting a rear yard 391.09.04 relaxation to 15.5 feet (from 18.0 feet) and a side yard relaxation to 3.8 feet (from 3.94 feet) due to errors which occurred during construction;
NOW THEREFORE BE IT RESOLVED THAT Council accept the following recommendations of the Municipal Planning Commission: A side yard relaxation on Lot 10 from 1.2 metres to 1.13 metres. A rear yard relaxation on Lots 9 and Pt. Lot 10 from 5.09 metres to 4.49 metres. Above relaxations granted subject to the rear decks attached to the dwelling may not extend more than 8 feet from the foundation into the rear yard and may not be higher than 24 inches in height from ground level.
CARRIED UNANlMOUSLY
Sylvan Meadows: MOVED by ClI. W. Elgersma Request to Rename Subdivision to WHEREAS the Developer of Sylvan Meadows has submitted a request for a Lighthouse Point at name change for the subdivision known as Sylvan Meadows to Lighthouse Sylvan Lake: Pointe at Sylvan Lake; and File #2680-60/006: 392.09.04 NOW THEREFORE BE IT RESOLVED THAT Council approve the request provided that the Street names to be allocated not begin with the letter 'L'.
CARRlED UNANIMOUSLY
Waste Transfer Site MOVED by ClI. B. Dyrland Upgrade; Award of Tender: WHEREAS the proposed work to upgrade the Waste Transfer Site was tendered File #2450-20/142: as one package in July and the single tender received was significantly higher 393.09.04 than anticipated; and
WHEREAS smaller work packages were completed with new pricing received;
NOW THEREFORE BE IT RESOLVED THAT Council award the following tenders for the Waste Transfer Site upgrade:
• Purchase of new weigh scale from Accurate Scale Industries Ltd. of Edmonton for $23,516.46 including GST. • Purchase bin-wall material from Atlantic Industries Ltd. of WestJock for $15,580.00 plus GST. Complete ramp construction, concrete works and other items by Kam Excavating Ltd. of Red Deer for $42.280.75 and $46,466.49 respectively.
CARRIED UNANIMOUSLY D Initials TOWN OF SYLVAN LAKE MONDAY, SEPTEMBER 132004 REGULAR COUNCIL MEETING 7,00 P.M. COUNCIL CHAMBERS Page4of5
Canada's Citizenship MOVED by Clr. T. Parks Week; Proclamation: File #0300-20: WHEREAS Canada's Citizenship Week will be held from October 18 to 24, 394.09.04 2004;
AND WHEREAS Canada's Citizenship Week provides an opportunity to reflect on the value of citizenship and immigration and to focus on the privileges, rights, responsibilities and obligations of citizenship;
AND WHEREAS New Canadians bring a strong sense of commitment to their I new home, make many valuable contributions to Canada and play an important i role in OUI economic strength and cultural diversity; I AND WHEREAS The themes and values of Canadian Citizenship reinforce an important message for all Canadians-that newcomers are welcome in Canada, I and that we all belong;
1 I A.."fD \VHEREAS All Canadians, old and new, can join together reaffirming
'1" their commitment to Canada; 'I 'I THEREFORE the To\V!1 of Sylvan Lake does hereby proclaim the week of !: October 18~24, 2004, as "Canada's Citizenship Week" in the Town of Sylvan Lake. I CARRJED r;NANIMOCSLY I ! Budget Adjustments MOVED by Clr. H. McLean I Approved: : 395.09.04 \l,lHEREAS Council has been presented with proposed budget adjustments as '!I follows:
If a) BA411 - requesting an adjustment to FCSS Programs due [0 a grant received from the Wild Rose Foundation. Additional mOney was made available near the end of their ftscal year of March 31. 2004 b) BA412 - Community Initiatives Program Grant money was approved for Four Seasons Park Fencing. c) BA413 - Requesting a transfer of funds between Aquatic Center Capital Project,>; during preparation for the annual shutdown, additional items requiring maintenance carne to light. d) BA414 - Requesting an increased transfer from Mobile Equipment Reserve to cover additional cost of tractor. e) BA419 -A contribution of $14,000.00 from Hewlett Park Landing was pledged to increase the scope of the 47th Avenue Trail Project. f) BA420 Requesting an increase to the Economic DevelopmenuTourism budget due to increased costs associated with taking over of Tourist Information Booth and administration of the 1913 Days Parade.
NOW THEREFORE BE IT RESOLVED THAT the budget adjustments be approved as presented.
CARRIED lJNANlMOUSLY
Cheque Distribution MOVED by Clf. H. McLean that Council approve the Cheque Distribution Report; Approved: Report for cheque numbers 46228 - 46352 in the amount of $298,621.32 as ! 396.09.04 presented. CARRIED UNANIMOUSLY
Correspondence & MOVED by Clr. B. Dyrtand that Council accept the Correspondence & Information Items: Information Items as presented. 397.09.04 CARRIED UNANIMOUSLY I Council Reports: CLR. B. DYRLAND,
1. Coors Lite Trauma Tour: Commended volunteers which included Town Staff for a job well done. This ensured that money raised stayed in Sylvan I Lake. Approximately $61,000.00 will be allocated to assist in funding the Multi-Purpose Facility. 11 Ii'I Ii II I D 5 Initials I, TOWN OF SYLVAN LAKE MONDAY, SEPTEMBER 13 2004 REGULAR COUNCIL MEETlNG 7,00 P.M. COUNCIL CHAMBERS Page 5 of 5
CLR. ~ WILSON-DOWN, 1. 46 Street Boulevard: Questioned the staff decision to remove the lrees along 461h Street. .Assistant CAO, M. Thompson responded that the trees were determined to be and have major frost cracks and damage. Replacement trees have been purchased along with shrubs and plants that are more conducive to street mediums.
2. Bethany Sylvan Lake: Advised that Bethany of Sylvan Lake will be hosting an open house to celebrate their fIrst anniversary on September 23 from 2:00 - 4:00 p.m.
3. Coors Lite Trauma Tour: Commended sraff and volunteers for a job well done.
4. 2004 Election: Commended staff on the production of the 'Guide for Potential Candidates'. Stated that is was well prepared, informative and helpful.
CLR. H. MCLEAN,
1. Provided Council with a verbal report on meetings and events attended including the Chamber of Commerce meeting, the Information Fair, and the Show and Shine.
2. Miles for Pennies: Stated that the campaign raised $261.06.
Closed Camera: MOVED by Clr. J. Wilson Down that the open session ofCouncil terminate and 398.0904 the meeting continue closed camera. Time: 9:20 p.m.
CARRIED UNANIMOUSLY
Tennination of MOVED by CIT. T. Parks that the closed camera session of Council tenninate Closed Camera: and the open session resume. Time: 10: 15 p.m. 399.09.04 CARRIED UNANIMOUSLY
Adjourn of Regular MOVED by Clr. B. Dyrland that the Regular meeting of Council of Meeting: September 13. 2004 be adjourned. Time: 10:17 p.m. 400.09.04 CARRIED UNANIMOl:SLY
Mayor Bryan G. Lambertson
Chief Administrative Officer H. Dietz
I
D 1nitials SYLVAN LAKE COMMUNITIES IN BLOOM 2004 ACTIVITIES
The following is a brief explanation of how the CIB committee spent their time and funds in 2004.
HJ Cody Courtyard Revitalization
CIS approached Camille Gross at HJ Cody School because we'd heard that a courtyard project was being discussed. Working with teachers and students, the committee created a design for the courtyard (with the assistance of our teenage committee member). Once the design was approved, the committee arranged for trees and shrubs to be delivered before we assisted with site preparation and planting.
This fall CIS will supply spring bulbs to the students for planting. Our goal next year is to complete the perennial garden.
Seniors Lodge
Due to a miscommunication, CIS didn't get to plant with the seniors this year but we're looking forward to participating in 2005.
CP Blakely Pots
For the second year, volunteers worked with teachers and Grade Five students to plant flowerpots. This year, all the funds raised were retumed to the school for their upcoming landscaping projects. Our goal is not only to assist the school in raising funds to beautify their grounds, but to increase the students' appreciation for plants - the end result of which is usually decreased vandalism.
Willowsprings Park
CIS provided funding and information to assist this band of volunteers with their park.
Heritage Garden
As part of Alberta's Centennial celebration, the provincial body of Communities in Bloom is holding a "Heritage Garden" contest All plants must have either been natural to Alberta in 1905 or be considered "heritage" plants. CIB is working with Marina Bay residents to continue the naturalized garden area they began in 2002. This year saw a clean up and inventory of the garden site and the addition of mulch.
More plants will be added in spring 2005. Entrance Signs
CIB designed temporary planting areas around all three entrance signs that induded large pots of petunias, ringed by fieldstone. Unfortunately, the pots at the Highway 781 entrance were vandalized before we could place the rocks to protect them.
Tree Nursery
For the second year and as a means of stretching our tree budget, CIB received a "tree grant" of various trees. We now have two tree nurseries filled with over 300 trees that we will access in the future for projects around town.
Lion's Legacy Park
CI B contributed both time and funds to this important project and hopes to partner with the town and other groups in such a manner again.
Community Food Garden
CIB was very involved in this valuable project. Not only did we supply "seed" funds, but our also members worked regularly in the garden. From clearing the site and building raised beds, through days of planting, through harvest and finally to delivery of the vegetables to the Food Bank, our members were there.
Corporate Sponsor Program
CI B successfully developed a fundraising program that allows us to partner with corporate community members. This year the program raised almost 100% more than last year and we anticipate the program will grow even further next year.
Spring and Fall Perennial Exchange
These particular projects serve numerous purposes for our committee. Not only are they a smaller scale fundraiser, but they serve to enhance our visibility in the community, as well as provide us opportunities to recruit more volunteers. Lastly, they provide an opportunity to purchase plants for upcoming projects at very low prices.
Garden Contest
2004 was the third year that CI B has hosted this particular contest. The contest not only recognizes the efforts of residents to beautify our community, it also gives us yet another promotional avenue. Each year the number of nominees grows and we anticipate that the trend will continue. Judges' Tour
As registered members of Communities in Bloom Provincial, the Sylvan Lake committee is required to host the provincial judges. This year was our most successful tour yet. We increased our score and blooms, we received a prestigious tidiness award and we heightened public understanding of Communities in Bloom through a series of advertisements. Communities in Bloom Income Statement 2004 , Revenue , , Grants/Donations $5,000.00 Merchandise sales $ 394.00 i Fundraising $2,033.25 ' Miscellaneous $ 164.05 'Total Revenue $7,591.30 - Expenses Advertising/Promotional $1,231.04 i Office Supplies ,$ 125.96 Fees $ 730.00 Merchandise Purchases $ . Fundraising $ 703.72 ' Miscellaneous $ 99,63 $4,559.23 Projects i - GST $ 170.66
Total Expenses $7,620.24 I I Balance -$ 28.94
Communities in Bloom Cashflow Statement , 2004 I I 1--. Opening Cash - Bank $ 1,059.43 I
Revenue $ 7,591.30 , Total Cash , $ 8,650.73 I Less Expenditures :$ 7,620.24
Ending Cash $ 1,030.49 , 1--- I I I Cash in bank as of year end $ 1,030.49
I I I , _. I I Variance I $ - REQUEST FOR DECISION
TO: Assistant CAO, Mayor and Council FROM: Development Officer DATE: October 6, 2004 SUBJECT: Lighthouse Pointe at Sylvan Lake (Sylvan Meadows Development) Land Use Redesignation - Portion of NE 27-38-1-5
1.0 Purpose
To provide Council with direction on the above request for land use redesignation from Urban Reserve (UR) to Recreation Facility (RF) and Manufactured Home District (R4).
2.0 Background
The Developer of Lighthouse Pointe at Sylvan Lake (Lighthouse Pointe) has approval to develop, through a condominium plan, thirty seven lots. The condominium plan for this area was established under the old Condominium Act (Provincial Legislation). The registration of the developed lots under the old Act is cumbersome. Accordingly, the developer wishes to proceed with registration of the lands under the New Condominium Act. A requirement for the registration under the new Act would require the total developable lands to be designated for appropriate development under the Land Use Bylaw.
The Municipal Development Plan identifies the area as "Recreation Facility" and "Residential Growth Area" which coincides with this application. The proposed redesignation is in accordance with the concept plan for the quarter as submitted by the developer.
3.0 Staff Recommendation
Staff recommends that Council give first reading to proposed Bylaw #134212004 that would redesignate Part of the NE y., 27-38-1-5 from Urban Reserve (UR) to Recreation Facility (RF) and Manufactured Home District (R4) in accordance with the attached plan. Council should set a Public Hearing date of November 8, 2004 for the proposed Bylaw amendment.
7 BYLAW No. 1342/2004 OF THE TOWN OF SYLVAN LAKE
Being a Bylaw to amend the Land Use Bylaw No. 130712003.
WHEREAS it is deemed necessary and expedient to amend Bylaw No. 1307/2003 in the manner hereinafter appearing:
NOW THEREFORE, the Council of the Town of Sylvan Lake, in the Province of Alberta, duly assembled and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, and amendments there to, enacts as follows:
THAT Schedule "N, being the Land Use District Map of the Land Use Bylaw, be amended as shown on the sketch that is attached to and forms part of this bylaw, by redesignating the portion of the NE Y. Sec 27, 38-1-W5 contained in TItle Number 042 392701: I
From: Urban Reserve District (UR)
To: Recreation Facility District (RF) and Manufactured Home District (R4)
READ a First time in Council assembled this 12th day of October, 2004.
READ a Second time in Council assembled this day of , 2004
READ a Third time in Council assembled and passed this day of , 2004
READ and signed by the Mayor and Chief Administrative Officer this day of , 2004
MAYOR I
CHIEF ADMINISTRATIVE OFFICER
1 Town of SYLVAN LAKE Bylaw No. 1342/2004 To amend Land Use Bylaw No. 1307/2003
From UR UR - URBAN RESERVE DISTRICT toRF RF - RECREATION FACILITY DISTRICT
From UR UR - URBAN RESERVE DISTRICT toR4 R4 - MANUFACTURED HOME DISTRICT
LEGAL DESCRIPTION: Portion of NE 1/4 Sec 27; 38-1-5
' .....:::::>...... 1------1~,«,<"<'
CH
KEY MAP
~AR'IL'.ND COMMUNITY ...... seRVICES 1 VIA: WEST COUNTRY DELIVERY (Prepaid)
Our File: S-020-00
September 27, 2004
Town of Sylvan Lake 4926 - 50 Avenue Sylvan Lake, Alberta T4S lAl
Attention: Al Gamble
Dear Sir:
BE: Redesignation of Part of NeE. 27-38-1-5
Would you kindly consider this letter our Application to Redesignate the remaining portion of the N.E. 27-38-1-5 from UR to FF and R4, as shown on the enclosed plan.
The purpose of this redesignation is to allow for the addition of these lands into a Bare Land Condominium for the whole quarter.
Would you kindly notify our office as to when this matter will be dealt with by Council.
We are enclosing our cheque in the amount of 5300.00 to cover the fees for this redesignation.
Should you have any questions pertaining to the above, please do not hesitate to call.
Yours truly,
BEMOCO ~n;: ~ SURvEYING LTD. ~lurr~ ~~M. A.L.S.
~lY / dpv
Encls
#21,7895· 49th Avenue, Red Deer, Alberta T4P1 Phone (403) 342·2611 Fax (403) 342·2910 R/W PLAN lET R/W PLAN 5513 KS Road Plan --~~-~-____ - _'r"\~ ------\ \ ------...--- A ~ - -- .-_~ \..::~:::~=------L-J.~.::-=::--" ------.... """", ..---::;.J \l::;::: .:;::.~--=====fT-"'::..":::.."::::.:~~ " 2.56 HA .:;:;~ -~ ,,~ -:;.--.-;;::===:d.,...::::;:~ 'l "".-:;:::.- \1 tr\~- _------...... , "\' \\ _:;::;:;-----;...... '0 4-"- _ ..... \' __----- (- .... '\ \\ \ .... / "7"'-~ 4' -- '\ t- } ..... ," \\ \\ QW PLAN _---- ,I 11// /'" ...... ~~===-=~~ /I II /... _...l.il\ ~(\\\\ \\'\ \\\ ", j -~-J I 38 1 5 \27- - - Town of Sylvan Lake NOTES: -Distances shown are in metres. PLAN SHOWING PROPOSED -Area dealt with is bounded thus - __ REDESIGNATION OF PART OF Drawn By: MY Chk'd MY N.E. 1/4 Sec. 27-38-1-5 Date: Sept. 24th, 2004 Scale: 1 : 5000 File No.: S-020DDDOO Bemoco Land Surveying Ltd. 21,7895-49th Avenue 1 Red Deer, Alberto SYLVAN LAKEMANAGEMENT PLAN COMMITTEE OCTOBER 07,2004 I:00 P.M. TOWN OF SYLVAN LAKE COUNCIL CHAMBERS Page I of3 ()j;j Present: Chair T. Iverson (Town of Sylvan Lake), B. Szasz (Lacombe County), S. Bell (Red Deer County), S. Johnson (Summer Village of Birchcli fl), F. Melnyk (Summer Village of Half Moon Bay), A. Wiseman (Summer Village of Jarvis Bay), B. Anderson (Summer Village of Norglenwold), P. Jorgensen (Summer Village of Sunbreaker Cove), G. Clark & R. Machan (Summer Village of Sunbreaker Cove). Also Present: T. Hager (Lacombe County), Ray Prins (Lacombe County), Deer County), H. Dietz (Town of Sylvan Lake), M. Reiter (S A. Gamble (Town of Sylvan Lake), Recording Secretary Sylvan Lake) Call to Order: Chair 'I. Iverson called the meeting to order at 1:30 p'. Overview, Purpose Chair T. Iverson outlined the purpose & & Procedure: of the meeting is to address and Int Village of Sunbreaker Cove (in a Plan - hereinaller SLMP) wit within the jurisdiction of Lac Chair T. Iverson stressc it being a voluntary group and welcomed discussion with res MOVED by P. Jorgenson that the disp members ofthe media and the public be ask the presence of staff (including was agreed by the Committee and technical advisors are valuable to voting members will be present during ckground of tbe Intcr-Municipal Dispute and the er Village of Sunbreaker Cove has opposed all proposed combe County Bylaw #'s 948102, 949/02, 950102, 951/02, 952/02 & 965 3 - hereinafter 'the Developments') at the public hearings and spoke to the following issues: P 'cles oftbe SLMP d that the policics have not been satisfactorily applied and cited the ollowing sections: • 2.3.3: Environmentally Sensitive Areas: 5 of the proposed developments are found in these areas • 3.1: Planning Principles: The plan states that· limited development, subject to rigorous review and effective mitigation areas may be considered'. Stated that the density of the proposed developments is not limited. • 3 (Policy Directions): Tbe plan states that 'no development will be considered for approval unless the following criteria are met: (a) the integrity of the natural environment and ecosystems is protected, sustained and if possible, enhanced. Development will not be pennitted if it detrimentally affects an environmentally sensitive area'_ • 3.2.1(iv)(4): Growtb Management: The plan states tbat 'the Municipalities will cany out their planning responsibilities without infringing on the rights of individuals except to the extent that is necessary for the overall greater public interest'. Stated that the greater public interest is to protcct the remaining scnsitive areas. Cumulative Effects Assessment (bereinafter CEA) Stated that the CEA was initiated by the eight municipalities surrounding the lake and that any development should be delayed until it is complete and the municipalities have incorporated its' findings into their development plans. IN SUPPORT: The Chair called for comments from those in favour ofthe dispute filed. S. Jobnson: Spoke to the need to ensure environmental sustainability, the possibility of an Area Structure Plan for the remaining watershed of Sylvan Lake. SYLVAN LAKEMANAGEMENT PLAN COMMITTEE OCTOBER 07, 2004 1:00 P.M. TOWN OF SYLVAN LAKE COUNCIL CHAMBERS Page 201'3 F. Melnyk: Commended both patiies of the dispute for using the SLMP to resolve differences. Noted that Lacombe County has assumed a leadership role in the CEA, slalcd lhat it will offer guidance and urged the committee members to wait for the results. B. Anderson, A. Wiseman and T. Iverson concurred and reiterated the need to wait for completion ofthe CEA. Respondent: R. Prins & T. Hager spoke to the following issues: Lacombe County: Authority: Noted that the role ofthe committee is striclly Deferral of Further Action: Stated that upon rec Municipal Dispute Lacombe County deferred app pending participation in the dispute resoluti n proce (their) Council deems appropriate. Issue Under Dispule: Expressed .,ffl. at qualifies as an Intcr Municipal Dispute and noted ..tI!~r filed only refers to the developments. Pumose of the SLMP: to promote responsible land use and development Ian identifies the Lake Development Area as generally bel e st back from the lake shore. Stated that the identification of a La lopment Area indicates that future development is contemplated in this area. Effects Assessment: Stated tha oes not require a riar to development. Section 1.2 MP contemplates the . new development - the not a prerequisite to hat the SLMP requires all major vironmental review \vhich Lacombe ent. the question as to whether any new development should d was 'lll. ssed through the adoption of the SLMP and is not at issue '51ated lhat the SLMP clearly envisions new development as provided for in the Lake Development Area. Noted that at the December 13, 2003 meeting of the Committee, it defeated a motion that would place a moratorium on rezoning of land within the watershed until the CEA is c( plele. Believes that Lacombe County has made every effort to live up to the spirit and intent of the SLMP. The developments are consistent with c SLMP. Questioned whether or not the Summer Village of Sunbreaker Cove has suffered a detrimental effect. iod: Questions ofthe Committee were heard and directed to Lacombe County. P. Jorgenson spoke to the continual degradation to the environment. Inquired as to review of the professional repolis as provided by developers and questioned whether they constitute a true study. Stated that individual reports stand alone and questioned the cumulative effect ofthe developments. Further spoke to the issues of public access (boat launch) and increased traffic. R. Prinns noted that the Environmental & Municipal Reserve dedications are substantial and potential effects on the watershed are mitigated by designated trail areas & large setbacks. Stated that the developments have heen designed to channel communities. Spoke to professional reports provided by the developers. Stated that in reviewing each report and development proposal Lacombe County has chosen to be conservative and scale back where report findings would sanction more. B. Anderson: Questioned the purpose of the CEA. Believes that it will be a tool to monitor ongoing development and to help make better decisions prior to development approval. RefelTed to section 3.2.2 ofthe SLMP that recommends further investigations in watershed areas. Stated that the CEA was instigated partially by the SLMP. Believes that the reports & studies completed on the developments fail to give an overall cumulative impact. SYLVAN LAKEMANAGEMENT PLAN COMMITTEE OCTOBER 07, 2004 I:00 P.M. TOWN OF SYLVAN LAKE COUNCIl. CHAMBERS Page 3 of3 F. Melnyk: Stated that the current, completed developments in the watershed exemplify why a CEA would have been useful. Stated thaI raising development standards after the completion of the development is extremely difficult. Commended Lacombe County for their increased development standards. Believes that the developments in question should not receive final approval until the CEA is complete. A. Wiseman: Stated that she does not want to stop the developments until the completion ofthe CEA. S. Bell: Stated that he believes that the CEA will provide 0 - it will consider the impact of multi lot developmc definitive numbers. T. Iverson spoke to the importance of establishing future redevelopment areas. Further discussion was heard rcgardin Concerns were expresse regarding Lacombe County's accept nd studies provided by the developers but reluctance to wait fI IN SUPPORT: The Chair called favour of the proposed developments. S. Bell: Commended Lacombe COUl! responding to that by implementing cha they have taken the initiative and increa significa tly. Believes that what is being ask asked evelopments in the watershed a Closed Camera: pport statT and continued deliberations e Closed Camera portion of the hearing. y recommends that no further action be taken on the be County Bylaw #'s 948/02, 949/02, 950102, 95 I102, 952/02 & 965/03 unti the Cumulative Effects Study has been received, reviewed and integrated into the development plans in the watershed of Sylvan Lake. DEFEATED In Favor: Summer Village of Jarvis Bay Summer Village of Norglenwold Summer Village of Sun breaker Cove Summer Village of Birchcliff Summer Village of HalfMoon Bay Town of Sylvan Lake Opposed: Lacombe County Red Deer County *The formula used for voting is as follol'Fs: any three of the five L)'Wnmer Villages and any two ofthe Counties and the Town ofS'ylvan Lake are required to constitute a mqjority vote. Adjourn ofMeeting: Chair T. Iverson adjourned the meeting at 4: 10 p.m. Town of Sylvan Lake Request for Decision TO: Helen Dietz, CAO, Mayor and Council FROM: Myron Thompson DATE: October 7, 2004 SUBJECT: Community Centre Addition - Budget Adjustment 1.0 Purpose To provide Council with updated financial information conceming the capital budgeting amount for the Community Centre addition. 2.0 Background 3.0 Discussion See attached Report 4.0 Financial Implications The capital budget amount for this project included only the tendered amount for the construction and therefore a budget adjustment is required to address the shortfall in funding as identified in the attached report. The consulting costs should have been incorporated as a capital item for the project in the 2003 Capital Budget. Therefore a budget adjustment is needed in the amount of $33,180. This is to be funded from the portion of the 2003 budget surplus that has been transferred into Capital Reserves. In addition, the capital funding shortfall of $13,035.25 is to be funded from the current year Operating Contingency. 7.0 Staff Recommendation That Council direct Administration to carry out a bUdget adjustment to finalize the funding of this capital project by funding the amount of $33,180 needed to cover the consulting costs for the project from Capital Reserves and to fund the $13,035.25 in funding shortfall from this years Operating Contingency. I Helen Dietz Chief Administrative Officer Administration Report TO: Helen Dietz, Chief Administrative Officer FROM: Myron Thompson, Assistant Chief Administrative Officer DATE: October 7,2004 SUBJECT: Community Centre Final Costs An original cost of $425,000 was anticipated for the Community Centre addition and was based on 5,000 ft2 at $85/ft2. This amount did not include consulting fees. These are normally 10-12% of the construction cost. In May of 2003 the firms of Cognidyn Engineering and Berry Architecture were chosen as the consultants following a "Request for Proposal" process. Their bid was based on a fixed fee of $31 ,500 plus GST. The final design of the bUilding that was brought forward by the consultants was for a larger facility that more closely reflected the needs of the community. The facility design that went to tender was for a 4200 ft2 main floor addition, an unfinished second floor with an area of 3430 ft2, and renovations to the existing structure to accommodate the addition. The tender process was responded to by seven (7) firms of which Wolski Construction of Camrose came in with the lowest bid in the amount of $644,358. th A report to Council dated October 7 , 2003 outlined the fact that the tendered amount of $644,358 plus consulting costs of approximately $40,000 would bring the project total cost to approximately $685,000. A decision was made to eliminate office space that was to be developed on the east side of the building and a coffee bar area thereby reducing the cost $40,000 and finding alternate space within the building footprint. The unfinished second floor space was to be utilized to address the needs of the community in future youth programming. This brought the project cost to $604,500 in addition to the consulting costs to total $636,000. At that time it was identified that the former Kindercare site property would be sold off and the proceeds put towards the Community Centre project. There was no real knowledge of what the value would be from the sale but a value of $504,500 had been established for budget purposes. In addition CFEP grant funding had been applied for in the amount of $100,000 therefore providing $604,500 as the capital funding amount available for the project. At that time it was identified that residual funding might be needed from other sources to fund the project. It is unknown why the capital bUdget amount utilized was for $604,500 which is the construction tendered amount by Wolski Construction and not the total project amount. In addition, there was no contingency amount included for the project. This is an accepted industry practice and is usually in the amount of 15% of the total construction amount. The project has flowed quite well with the normal amount of changes and inclusions through the construction process. The total amount in change orders has been established at $34,099.57 and consists of thirteen (13) change orders. ApprOXimately $15,000 in change orders is accounted for by changes directed by the building inspector. These changes should have been picked up on at the plan review and code review stage so that they could have been incorporated prior to the bidding process. I view this as an oversight. -Please note that there will be a refund of $3,555.85 from the Contractor for Change Orders 12 & 13- Total Amount of Change Orders $34,099.57 Less Refund 3,555.85 Total ~30!543.72 Construction of Tender Amount $604,500.00 Change orders 30,543.72 Other (utility locates, Telebyte, permits) 7,491.53 Total ~642,535.25 Land Sale $ 504,500.00 CFEP Grant $125,000.00 Total ~629,500.00 Budget Adjustment Required $13,035.25 The current status of the project is that it is complete with a few outstanding deficiencies being taken care of by the contractor. The most notable of these is the replacement of the deck (insufficient slope) and the water ponding issue with the paved surface at the north entrance. on, Assistant Chief Administrative Officer 2 Attachment· Change Orders Change Order #1 ($7,000) - Non--combustible masonry wall with 2 hour separation required between existing structure and addition. Change Order #2 ($574.20) - Fire rated gypsum sheeting for ceiling of 2nd floor required to meet the requirements for building code. Change Order #3 (-$426.80) - Net credit for the change from carpet to vc tile in rooms105,108,109, and111 and the upgrade of double sinks from the single sinks incorporated in the plans. Change Order #4 (-$3920) - Credit for removal of steel fabricated sunscreens. Change Order #5 ($0) - formal approval for increased cost due to new contractor required as a result of the financial inability of original electrical sub trade. Change Order #6 ($3920) - Change order for partial coverage cost of the increased electrical cost. Change Order #7 ($0) - Clarification and approval on paint colors. No financial impact. Change Order #8 ($4165.10) - Non-combustible construction of front entry canopy to meet building code and addition of the second floor mechanical bulkhead also required to meet fire code. Change Order #9 ($984.24) - Revised electrical work required for changes in office layout, second floor vestibule, and fire alarm system. Change Order #10 ($5053.95) - Gyproc and suspended ceiling in loft area and stairwell to accommodate public use of west exit from second floor. Cost of construction and finish work of the two offices created from original single meeting room space as well as some construction modification in the upstairs office area. Change Order #11 ($7282.39) - Compilation of misc. electrical and mechanical items that were outstanding from the construction process. Many of these items came about through building code requirements and changes necessitated during the construction. Change Order #12 ($5,185.33) - Removal of carpet and installation of marmoleum flooring in transition area between existing foyer and addition. Cost to finish exterior entry soffit. Change Order #13 ($4,281.16) - Mechanical reheat system. Flooring change from carpet to vc tile in Kindercare rooms, drywall repairs in Gym. 3 Sylvan Lake MOVED by Clr. T. Parks Community Center Addition; Request for WHEREAS the Town has called for Requests for Proposals for the Design and Proposal; Design and Architectural Service for the addition at the Community Center Lot 2MR, Block Architectural Service: 1, Plan 962-3673 (4725-43 Street) and staff is recommending award of that File #0520-40/COM: proposal; 195.05.03 NOW TIffiREFORE BE IT RESOLVED TIlAT the proposal be awarded to Cognidyn Engineering and Berry Architecture for the amount of$31,500.00 plus GST (not including disbursements) and that staff be instructed to conduct a cost comparison between a one storey addition and a two storey (unfinished). CARRIED UNANlMOUSLY Community Center MOVED by Clr J. Wilson-Down Addition; Award of Tender: WHEREAS the Town has called for tenders for the construction of the File #0520-40/COM: Community Center at 4725-43 Street (Lot 2MR, Block 1, Plan 962-3673) and 385.10.03 staffis recommending award ofsame; NOW lHEREFORE BE IT RESOLVED TIlAT Council award the tender to Wolski Construction at the tender price of $644,358.00, less a negotiated reduction of $40,000.00 for the east side offices, with these offices being removed from the project; and FUR1HER that the County of Red Deer be approached for additional funding. CARRIED In Favour:Clr. B. Dyrland Mayor B. Lambertson Clr. H. McLean Clr. T. Iverson Opposed:CIr. T. Parks Clr. W. Elgersma 4 TOWN OF SYLVAN LAKE POLICY TITLE: Town of Sylvan Lake Visual Standards Policy POLICY #: L-001-008 EFFECTIVE DATE: ADOPTED BY COUNCIL ON: RESOLUTION #: SUPERCEDES: N I A POLICY STATEMENT: It is the intent of this policy to ensure that the Town of Sylvan Lake's visual identity is presented consistently to the public, Presenting a consistent image promotes credibility and brand recognition. THE PURPOSE OF THIS POLICY IS TO: provide for a specific set of visual standards for usage of the official Town of Sylvan Lake logo in order to develop name recognition and ensure consistent presentation. 1. DEFINITIONS: Visual Identity: The Town of Sylvan Lake's visual identity distinguishes Sylvan Lake from other communities and helps to create a distinctive image which enables others to quickly identify Town ofSylvan Lake correspondence and communications. The identity consists of two elements, a "logo" and a textual component. Visual System: All elements of the logo and textual element, including typeface, color, size, and usage, fonn the Town of Sylvan Lake's visual system. Visual Elements: The logo and "TOWN OF SYLVAN LAKE" combined with 'f!. Town For All Seasons" make up the visual elements ofthe Town of Sylvan Lake's visual identity. /0 Figure 1. VISUAL IDENTITY OF THE TOWN OF SYLVAN LAKE TOWN OF SYLVAN LAKE A Town For All Seasons Visual Element: Visual Element: "Logo" "TOWN OF SYLVAN LAKE" Graphical Element Textual Element 2. VISUAL STANDARDS: The Town of Sylvan Lake's Visual Identity is comprised of two elements, the official "Logo" (graphic element) and "THE TOWN OF SYLVAN LAKE" with the sub-caption "A Town ForAll Seasons" (textual element). The two Visual Elements may appear separately, however the elements themselves cannot be further subdivided (Le. "TOWN OF SYLVAN LAKE" should not appear without the sub-caption 'i1\ Town For All Seasons".) I The "Logo" is to have a non-interference zone around it to separate it from any other design elements. The non-interference zone should be just large enough to separate the "Logo" from other backgrounds, designs, colors, lettering etc. The "TOWN OF SYLVAN LAKE" element does not require a non-interference zone. /0 The official colors of the "Logo" element are: Navy White Yellow Black The official colors of the "TOWN OF SYLVAN LAKE" element are: Navy TOWN OF SYLVAN LAKE A Town For All Seasons When printing black and white, the official colors of the "Logo" element are: Navy becomes Black White remains White Yellow becomes White Black remains Black Note: When printing white on black, the "Logo" colors set out will have the black and white colors reversed (i.e. white "Logo" on black background.) • When printing black and white, the official colors of the "TOWN OF SYLVAN LAKE" element are: Navy becomes Black Note: When printing white on black, the "TOWN OF SYLVAN LAKE" element colors set out will have the black and white colors reversed (i.e. white on black background.) TOWN OF SYLVAN LAKE TOWN OF SYLVAN LAK A Town For All Seasons A TDwn For All Seasons /0 The "TOWN OF SYLVAN LAKE" element must be written in Arial Bold typeface. "TOWN OF SYLVAN LAKE" must be in all capitals and the first letter of each word in "A Town For All Seasons" must be capitalized. As well, "A Town For All Seasons" must be italicized. TOWN OF SYLVAN LAKE A Town For All Seasons 3. RESPONSIBILITIES: All departments should ensure that the visual standards are followed in order to ensure the Town of Sylvan Lake presents a consistent image and is able to build recognition of its identity. The CAO is responsible for: a) approving requests for use of the logo b) delegating the ability to respond to requests to use the logo to other personnel 2. PROCEDURES: All parties requesting to use the Town of Sylvan Lake's Visual Identity must complete and submit a written request for approval by the CAO or designate. The request should include a description of the proposed use of the identity and a sample of the use if possible. Once permission to use the identity is granted, all criteria in the Visual Standards must be complied with. All Town of Sylvan Lake correspondence should be updated to reflect the new Visual Standards if they do not already do so. I 10 5404 - 56 Avenue Lacombe, AS T4L 1G1 Ph. (403) 782-3850 Fax (403) 782-4650 Parkland Regional Library September 21,2004 Ms. Helen Dietz, Administrator Town ofSylvan Lake 4926 - 50 Avenue Sylvan Lake, AB T4S lA1 Dear Ms. Dietz: Please find attached a copy ofthe projected budget for Parkland Regional Library for 2005. Please have your council consider it for acceptance or rejection at your earliest convernence. Ifyou have any questions, please contact your PRL Board representative or myself. I would be glad to come out and speak to your council. We look forward to hearing from you. Sincerely, 0 ..-. Patricia Silver Director PS:aa /'2- Notes to the 2005 Budget The proposed budget has been developed in compliance with Parkland Regional Library's Budget Policy which states that: 1. Budgets shall be written according to acceptable accounting standards with: • enough detail to demonstrate accurate projections ofrevenues and expenses I • separation ofcapital and operational items • appropriate detail for annual fiscal audit • disclosure ofplanning assumptions. • compliance with board policy in regards to long term provision for van and computer replacement 2. Budgets shaH be based on board-stated priorities and on a long-term administrative plan. 3. Budgets shaH be prepared with conservative estimates i.e. the revenue wiH be estimated at its minimum level and the expenditures will be estimated at their maximum level. Capital acquisitions are not necessarily included in the operating budget. Tenders and proposals are submitted to the board on an as-needed basis throughout the budget year with the required funds being transferred from specific reserves via board motion. I 1'2- 2005 Proposed Budget Parkland Regional Library SUMMARY '1~~~aEB~~~S:::==3!:~~~63::~2[0~0§5::::::=~::::E:::::2EO~0~4 ~'''' ,..:>-~.,,,,:,,r.::, i,;.;;;";:':'."'..f-'"""~:<'.::;;7_""':,,,., ""_...,; __.;..·.'~-~,.c.:i··- '.' ,;;,'<~.""'; ...,'.;,"-i:..}i::O;;\'-,'-.:_:::-,;;,'·:i: __~:<-·_-: .,' ~ ~:...:.::...?c.".; {, ." ',"';;";;'.'.:'-' ·~'c ,;,;,,/, ,"'.:~ _'c.'" -, ~;'.; (given fnr comparison) INCOME Provincial Grant 584,008 572,558 Membership Fees 972,094 794,477 School Contracts 242,626 240,680. Media Services 66,700 109,517 Library Services Grant 325,727 322,457 ICC Contract Fees 33,935 30,400 Workshop Fees 500 400 Interest Income 20,000 35,000 Building Rental Income 9,250 28,500 TOTALINCOME 2,254,840 2,133,989 Explanation of Income variation between the 2005 and 2004 Budgets. • Parkland's membership has expanded to include most ofits eligible members however, the government operating grant and library service grant reflect a 2002 population count. PRL membership requisition and allotment amounts reflect current population figures. • The school contract income varies with the change ofthe individual school student population, so the expected income is an estimate based on this year's population. • The Media contract is reduced due to the withdrawal from service ofthe Battle River schools, at the end of2004. • The ICC contract has been accepted for the 2 year period ofJanuary I, 2005 to December 31, 2006. • Interest income has been declining - this estimate reflects the low interest rates we are receiving. • Building rental income is reduced from 2004 as the WolfCreek School Division has given notice to leave in January 2005 due to their school division staff all moving to their Ponoka office. /2.. I PRL Summary Budget Assumption: current population is 182,593 for Parkland usage Income -line details Provincial Grant: this amount is based on 2002 population figures used by the provincial government from official population figures from Alberta Municipal Affairs with the current rate of $3.22 per capita giving a budget of $5 84,008 Membership Fee: $5.43 per capita for most members. Some members who joined PRL after 1998 are paying different rates - 10,651 members will pay $4.03,190 $4.53 and 5,379 $4.63. School Contract Fees: estimate is using the new contract rate I Media Contract Fees: the contract price is $5.25 per student and $2.63 for ECS reduced to reflect reduced subscription to service by Battle River schools Library Services Grant: grant received for service to rural residents, based on county membership in PRL and passed directly to libraries as directed by counties ICC Contract Fees: contract fees for provision ofICC services - new contract 2005-2006 Workshop Fees: based on a $10 fee which covers lunch Interest Income: estimate is an average ofthe fixed income with RBC Dominion, Community Credit Union short-term investments, and the current bank balance, reduced because ofrecent low rates ofinterest Building Rental: assumes a 6-month rental ofback area after WolfCreek I leaves and area is made ready for a new tenant, and a redeployment ofPRL staffin the front area It-. 2005 LIBRARY MATERIALS EXPENDITURES Book Allo'mrnl PRL 256,750 231,157 Book Allotment School 106,264 107,785 Library Services Grant 325,727 322,457 Cataloguing Tools 2,185 1,600 ICC Consonium Books 3,100 3,100 ICC Contract Allotment 10.000 10.000 Large Print Books 15,000 15,000 Online Databases 12,000 19,000 Periodicals 1,000 1,000 Regional Audlo Consonium 2,000 2,000 Reference Books 9,000 20,000 Children's Programming Boxes 500 o Library Professional Collection 2,500 2,000 Media Co·acquisition Tapes 5,500 9,100 Vidl:o purchases 12,600 20,000 Sub-lotal 764,126 764.199 Library Materials Expenditures - line details Allotment PRL: based on $1040 per capita - increase of 10 cents per capita per plan ofservice Allotment Schools: estimate is based on present population covered by school contracts Library Sen'ices Grant: grant received because ofcounty membership in PRL - per membership agreement, it is passed back to the libraries as determined by the counties Cataloguing tools: includes Library ofCongress web version ofdesk tools, LCSHlDDC, Web Dewey, and Cataloguing Bulletin. Increase reflects increase in subscription costs ofproducts used to prepare books for libraries ICC Books: subscription cost which allows members' libraries access to blocks ofmultilingual books for minorities service ICC Contract Allotment: books bought by PRL with funds from the ICC to distribute province-wide per contract agreement Large Print: to purchase large print books for system-wide use unchanged from 2004 Online Databases: subscription fees for increased variety ofdatabases included in the Universal Subscription Core from TAL. This line is substantially decreased because ofbulk SUbscription benefits ofTAL membership /2... Library Materials Expenditures -line details (continued) Periodicals: to purchase library journals for consultant and client use unchanged from 2004 Regional Audio Consortium: to purchase audio materials for system-wide use unchanged from 2004 Reference Books: to purchase material for the PRL reference collection, housed at Red Deer College -large decrease to balance greater emphasis on electronic information and to address the increase in cost ofstaffing the service at RDC Children's Programming Boxes: minimal funds allocated to refresh and build new boxes Library Professional Collection: to purchase much needed material for an aging in-house collection, primarily on computer/automation subjects and library operations, for use by our consultants and clients. Slight increase reflects increasing cost ofbooks and the need to refresh the collection Media Co-acquisition Tapes: provincial consortium fee to access bulk purchasing and dubbing rights ofeducational videos, covered by the media contract income, reduced to reflect reduced subscription to service. This cost has no direct impact on membership costs. Video Purchases: to purchase educational videos for media collection, reduced to reflect smaller user base. Again covered completely by media contract. IZ 2005 COST OF SERVICES Amortization 3,125 o Equipment o F11milurefFixtures 3,575 6,500 Audit 7,100 375 350 Bank Expenses o Bank Investment fees 3,000 10,000 Building-repairsllvlaintenance 14,000 2,000 Capital purchase - Fax machine o 14,000 Computer Software desktop streaming o COMPUTER TECHNOLOGY 14,980 11,330 Hardware replacement / neW o Network Servers replacement I new 41,440 Client Loaner equip. 1,116 o 47,000 & Updates 54,000 MainLAgree.lSoftware o Custom programming \,200 13,000 Continuing Education 13,000 9,000 DueslFees/Memberships 9,000 3,600 Equipment - Lease!RentallMaint. 4,300 825 Equipment Repair o 2,300 Film Showcase expense 1,500 10,500 Freight 9,000 7,000 Insurance 8,300 16,000 Internet Connection Fees 20,000 11,000 Janitorial expense 16,000 1,000 Legal 1,000 2,500 Librarian's Advisory Committee 1,000 2,000 Media Catalogue Printing 5,000 800 Outlets - Contribution to Operating 800 4,350 Photocopy 4,350 5,500 Postage 5,500 25,000 Postage reimbursement 35,000 2,400 Promotionffrade showslPublicity 3,000 3,710 RDe misc. contract expenses postage 3,600 1,000 RecruitmentlAdvertising 500 860,188 Salaries 896,396 129,727 Salaries - employee benefits 129,977 30,113 Salary clerical Contribution RDC Reference ServiC( 30,113 2,500 StaffDevelopment o 33,000 32,000 Supplies/Stationery o Supplies - ICC strapping machine 2,000 1,000 Technical Support Contracts o 14,000 Telephone 15,600 20,000 Travel 13,500 18,000 Trustee expense 18,000 30,000 Utilities 36,000 16,500 Van expense 28,500 3,000 Workshoprrraining expense 3,000 Sub-total 1,490,847 1,369,693 /2 Cost ofServices -line details Amortization: PRL auditor recommended showing amortization ofassets as a line item in the operating budget. PRL has chosen to apply amortization on a limited basis by including only equipment and furniture/fixtures as classes for depreciation in the budget. Audit: per audit tender from Collins Barrow - slight increase over 2004 Bank Expenses: cost ofcheques, slight increase in cost Bank Investment Fees: fee for management ofthe Seamark Investment Program, now being shown as a charge rather than "invisible" in transaction records under previous investment program. Building-Repair! Maintenance: based on the need to repaint area previously occupied by WolfCreek before re-renting and on repairs expected because ofaging ofthe building Computer Software Desktop streaming: replaced by a less expensive product, Linktivity, which is included in Maint.Agree.lSoftware & Updates line. Computer Technology we have clustered here a number ofpreviously scattered budget lines so that the cost ofthe part ofservice is clearer. Hardware Replacement/ New: cost equivalent of20% ofdesktop inventory, including peripheral replacement and computer repair - unspent balance to computer reserve in line with board policy on desktop replacement schedule. Increase reflects prices of new equipment. Network Servers ReplacementlNew: per board policy to budget for server replacement costs, this figure is 20% ofprojected costs ofserver replacement over a five year renewable cycle. It is based on a close analysis ofexpected evergreening. This year it will cover cost ofa middle tier server for ILS. (new line) /2 Client Loaner Equipment: 20% ofcost ofequipment, per board policy (five year replacement schedule) - available to clients on an emergency help basis. (new line) Maint.Agree./ Software & Updates: includes Horizon, Peachtree, Quickbooks, Citrix, Panada, Deepfreeze, Linktivity, Calcium, and Optrics. (Note: PRL now covers ILS maintenance costs for local libraries) Increase is the result ofmore software being utilized to address such areas as telecommunications and security. Custom Programming: includes custom programming for Horizon ifneeded to enhance operation ofILS for client libraries. (previously under Technical Support Contracts) Continuing Education: funds to attend workshops such as the Jasper conference, technology courses (costs in this area are escalating), HUG for Horizon users, and CLA. Assumes four support staffon average taking courses per year, to help ensure a better trained staff. (no increase) Dues/Fees/Memberships: memberships include: The Alberta Library, LAA, ALTA, AALT, PLA, AAMDC, CLA, ALA, and APLAC (no increase). Membership in The Alberta Library gives our libraries access to other libraries via the TAL card and cheaper database subscriptions. Equipment Lease/Rentat/Maint. : lease payment for postage meter and scale, laminator maintenance agreement and equipment repairs. Main increase because ofthe latter item previously under Equipment Repair. Equipment Repair: now rolled into budget line above Film Showcase: to send 2 staff to video showcase to select materials, covered by media contract Freight: vendor freight costs for allotment, in-house collections and shipment ofcomputers for repairs and/or replacement parts, reduced to reflect historical use I~- Insurance: includes the building, contents, outlet contents, general liability, bond and crime. Increase in cost because of increase in coverage. Internet Connection Fees! Dedicated Lines: Supernet managed service, internet service provision and 2 dedicated lines. Janitorial Expense: contract with GK Maintenance increased to $10,090 this year for building maintenance inside. Lawn maintenance, snow removal and parking lot clearance costs are estimated and included in total. Previously parking lot clearing was provided free by WolfCreek. Legal: for legal advice as needed. (no change) Librarians Advisory Committee: reduced to 2 meetings this year because ofbudget concerns, meetings allow librarians to discuss matters ofmutual concern and to pass on needs to PRL. Media Catalogue Printing: the full catalogue will be printed this year for each teacher in the service, however numbers are reduced because Battle River schools will be out ofservice Outlet - Contribution I to Operating: by board motion, upto $200 per annum, ifmet by local library outlet sponsor. (no change) Photocopying: based on historical costs. (no change) Postage: based on historical costs. (no change) Postage Reimbursement: increase to address large increase in ILL traffic between our libraries. Increase is projected lower than the traffic would require because ofoffsetting effect ofnew truck to handle items loaned and borrowed by the major ILL users. Promotion! Trade Shows! Publicity: includes Systems' brochures & hospitality expense at ALC, AUMA, AAMD&C, LGAA conventions, gifts/donations, flowers for libraries' anniversaries, promotional items 1'2- RDC Contract Postage: includes postage reimbursement to RDC for interlibrary loans. (reduced to reflect usage) Recruitment/Advertising: advertising for job positions and assisting ofselected interview candidates with travel costs, ifneeded. (reduced to address budget concerns) Salaries: on the basis ofexpense estimation at maximum level, the budget reflects the possibility ofall eligible staffmembers moving up on the grid on getting a satisfactory performance appraisal. Monies are included for summer staff. The line assumes a re-organization of some staffto address staffing needs and succession issues. Salaries-Employee Benefits: all staffat full benefits including LAPP and Blue Cross. (reflects increase in LAPP costs) Salary Contribution to RDC for Reference Service: per agreement. (no change) StaffDevelopment: dropped in order to address budget issues. Supplies/Stationery: includes book-related supplies -laminating costs have increased - includes barcodes supplied to sublicensed libraries and barcode label protectors, building supplies, and stationery supplies. (increase because ofincreased costs ofitems) Supplies ICC Strapping Machine: covered by ICC contract agreement to address staff ergonomIc Issues Technical Support Contracts: now appears as custom programming Telephone: includes line charges, 800 numbers, outgoing fax, and long distance costs Travel: includes consulting travel to public and school libraries, administrative travel, and ALC stafftravel. (reduced because consultants will use the new truck for some travel rather then be reimbursed for personal automobile use) /2 Trustee Expense: includes costs for 10 member executive committee meetings, 5 committees ofapproximately 4 members each meeting twice a year, and 4 trustees attending the ALe. ($60.00 halfday honorarium and $.34 per kilometer is paid for committee meetings) Utilities: expected ongoing increase in utility costs. Van Expense: includes fuel, insurance, and repairs based on an eight out often day delivery schedule for one van and 10 day schedule for new truck - also includes a $10,000.00 replacement cost which will be transferred to the vehicle reserve per board policy. Workshop/Training: includes costs for two annual librarian workshops, one trustee workshop, and onsite training on a variety oftopics. (unchanged) TOTAL EXPENSES 2,254,973 SuroluslDeficit -133 /2 BUDGET BREAKDOWNS Budget segment related to income and expenses attributable to membership INCOME Provincial Grant 584,008 Membership Fees 972,094 Library Service Grant 325,727 ICC Contract Fees 33,935 Workshop Fl:CS 25' hltercst Income 20,000 Building Rl:DtaJ Inc~ 9.250 TOTAL INCOME J,945,264 LIBRARY MATERlALS Book Allotment PRL 256,750 Library Si:rvices Grant 325,727 Cataloguing Tools 2,18:5 ICC Consortium Books 3,100 ICC Contract Al10trnenl 10,000 Large Print Books 15,000 Online Databases 12,000 Periodicals Regional Audio Comortium 2,000'4' Refen:ncc Books 7,560 Childreu's Programming Boxes 50' Libnry Professional Collection 2,500 Sub-total 638,1&2 COST OF SERVICES Amortization Equipment 2,609 FwuitwdFixtwes 2,985 Audit 5,929 Bank EXpt:DSCS 3lJ Bw Investment feC5 2,505 BuildiDg-repairs!Maintenalll:e 11,690 COMPUTER TECHNOLOGY Hardware replacemrot I new 12,50B Network Servers replacement I new 34,602 Client Loaner equi~. 932 MainLAgrce./Software & Updates 45,090 CLlStom programminG 1,002 Continuing Edutalion 10,855 DuesIFeesfMl:mberships 9,000 Equipment. LeaseIRentallMainL 3,591 Freight 7,515 IllSurancl: 5,929 Intemet Connection FttS [6,700 Janilorial expense [],]60 Legal 835 Librarian's AdviiOry Committee 835 Outlets· Contnoution to Operating 800 Photocopy 3.632 Postase 4.593 Postage reimbursement ]5,000 Promotion/Trade showsIPublicity 2,505 ROC mi5c. contract expense5 postage 3,006 Rel;fUitmeDt 418 Salaries 802,057 Sabries • employee beDefits 116,298 Salary clerical Conllibution ROC Reference Servi 25,144 Supplie~tationery 27,263 Supplies - ICC strapping machine [,670 Telephone 13,026 Travel 11,500 TTUSlee expense 18,000 Utilities 30,060 Van expense 2].798 WorkshopfTraining expense 2,520 Sub-total 1,310,074 1,948,236 SurplUs/Deficit -2,972 .. Members budget is 83.5% of«1st ofservice plus unique and sbared items associated directly with public libraries (total income divided by the income of its members equals approx.. 83.5%) (lollil income excludes the Library Services Grant ($325,727) which is a pass through item) 12 Budget segment related to income and expenses attributable to scboollibrary service contracts INCOME $ Contract Fees 242,626 Workshop Fees 250 Total Income 242.876 SCHOOL MATERIALS Book Allotment Schools Periodicals Reference Collection Sub-total COSTS Consulting Travel WorkshoplTraining expense • Cost of Service Sub-total TOTAL EXPENSES SurplusfDeficit .. Cost arservice is calculated at 12.5% aflotal because income is approximately 12.5% of total income (total income excludes the Library Services Grant ($325.727) which is a pass through item) /2 Budget segment related to income and expenses attributable to media service contracts INCOME $ Contract Fees 66,700 Total Income 66,700 MEDIA MATERIALS Media Co-acquisition Tapes 5,500 Video Purchases 12,600 Sub-total 18,100 COSTS Film Showcase expense 1,500 Insurance 1,200 Media Catalogue Printing 5,000 Video casesIBlank tapes 350 .. Cost ofService 41,271 49,321 TOTAL EXPENSES 67,421 SurplusIDeficit -721 .. Cost ofservice is calculated at 4% aftota! because income is approximately 4% oftota] income (total income excludes the Library Services Grant ($325,727) which is a pass through item) /2. 5404 - 56 Avenue lacombe, AB T4L 1G1 Ph. (4(13) 782·3850 Fax (403) 7B2-4650 Parkland Regional Library September 10, 2004 Ms. Helen Dietz, Administrator Town of Sylvan Lake 4926 - 50 Avenue Sylvan Lake, AB T4S lAl Dear Ms. Dietz: I Please find attached a copy ofour 2003 audit for your information. Sincerely, Q G""" 5 'S> ...... ,j Patricia Silver Director PS:aa I IZ PARKLAND REGIONAL LIBRARY Financial Statements and Auditors' Report Decem ber 31, 2003 ::.~~ ~, Collins Barrow Chartered AccDuntants 12- ~. Collins Barrow Chartered Accountants & Consultants COLLINS BARROW RED DEER LLP 300,5010 - 43 Street Red Deer, Alberta, Canada T4N 6H2 T. 4033425541 F.403347.3766 email: [email protected] AUDITORS' REPORT To the Members of the Board Parkland Regional library We have audited the statement of financial position of Parkland Regional Library as at December 31, 2003 and the statements of operations, changes in fund balances and cash flows for the year then ended. These financial statements are the responsibility of the library's management Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. .. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by the library's managemen~ as well as evaluating the overall financial statement presentation. In our opinion, these financial statements present fairly, in all material respects, the financial position of the library as at December 31, 2003 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. Red Deer, Alberta CHARTERED ACCOU NTANTS February 2, 2004 ~ member or Moores Rowland Inlemabonal an association 01 independent ilccounling firms thrlWghout /2 the world PARKLAND REGIONAL LIBRARY Financial Statements December 31,2003 Statement of Financial Position 1 Statement of Operations 2 Statement of Changes in Fund Balances 3 Statement of Cash Flows 4 Notes to the Financial Statements 5-8 /2- ~. Collins Barrow PARKLAND REGIONAL LIBRARY Statement of Financial Position December 31, 2003 2003 2002 General Capital Fund Fund Total ASSETS Current assets Cash and marketable securities $ 572,199 572,199 528,715 Short-term investments Accounts receivable 41,003 41,003 11,471 Inventory 26,082 26,082 20,123 Prepaid expenses 28,221 28,221 13,400 667,505 667,505 573,709 Long-term investments (note 3) 169,319 188,707 358,026 346,675 Property, plant and equipment (note 4) 1,076,380 1,076,380 1,158,082 $ 836,824 1,265,087 2.101,911 2,078,46Q LIABILITIES Current liabilities Accounts payable and accruals $ 40,706 40,706 95,847 Deferred revenue 131,253 131,253 55,518 Book allotment 124854 124,854 144,365 296,813 296,813 295,730 FUND BALANCES Accumulated surplUS 188,006 188,006 177,595 Invested in property, plant and equipment 1,076,380 1,076,380 1,158,082 Reserves (note 5) 352,005 188,707 540712 447,059 540,011 1,265,087 1,805,098 1,782,736 $ 836,824 1,265,087 2,101,911 2,078,466 ______Director 12 *- Collins Barrow PARKLAND REGIONAL LIBRARY Statement of Operations Year Ended December 31,2003 2003 2002 General Capital Fund Fund Total Total Revenues Member fees $ 786,398 786,398 749,495 Provincial library grant 619,809 619,809 524,390 Library services grant 324,234 324,234 292,042 School contracts 262,730 262,730 273,712 ALPEN - CAP grant 190,563 190,563 Media collection fees 111,372 111,372 110,012 Book and supply sales 63,761 63,761 83,740 Grants 34,713 34,713 35,192 ICC contract 30,400 30,400 28,950 Rental 28,835 28,835 24,065 Interest 28,459 28,459 34,092 Provincial establishment grant 20,335 20,335 Gain on sale of investments 8,402 8,402 Miscellaneous and donations 5,705 10,322 16,027 3,129 Sublicense fees 5,344 5,344 28,219 Workshop registrations 1,225 1,225 2,030 Non-member fees 30 30 5040 2,522,315 10,322 2,532637 2194,108 Expenses Salaries and benefits 936,999 936,999 876,987 Library materials 513,352 513,352 466,518 Library services grant reimbursement 323,616 323,616 292,042 ALPEN - CAP grant 186,566 186,566 43,372 Administration 74,058 74,058 63,887 Book and supply purchases 61,772 61,772 83,392 Computer systems 39,790 39,790 43,372 Red Deer College contract 33,596 33,596 13,276 Audit 27,464 27,464 5,700 Supplies and stationery 27,050 27,050 30,327 Trustee expenses 22,763 22,763 14,484 Travel 21,496 21,496 18,303 Building and equipment repairs 10,691 10,691 10,788 Continuing education 9,483 9,483 13,130 Dues and fees 8,372 8,372 8,132 Automotive 8,165 8,165 10,429 Insurance 7,948 7,948 5,209 Freight 7,822 7,822 8,937 Cataloguing 6,186 6,186 1,064 Sublicense 5,263 5,263 28,190 Workshops 4,005 4,005 6,440 Miscellaneous 1,825 1,825 1,251 Amortization 167,976 167,976 196,032 Loss on disposal of property, plant and equipment 4,017 4,017 28,251 Writedown of investments 20,630 2338282 171,993 2510,275 2,290143 Excess (deficiency) of revenues over expenses $ 184,033 (161 671) 22,362 (96,035) ~, Collins Barrow J1, t~_"'Ac!::Du'1..... ,&t"",,,,,",,, PARKLAND REGIONAL LIBRARY Statement of Changes in Fund Balances Year Ended December 31,2003 2003 2002 General Capital Total Excess (deficiency) of revenues over expenses $ 184,033 (161,671 ) 22,362 (96,035) Net transfers (to) from reserves (note 5) (116,997) 23,344 (93,653) 223,782 Interfund transfers 156,625) 56,625 Net change in fund balances 10,411 (81,702) (71,291) 127,747 Fund balances, beginning of year 177,595 1,158,082 1,335,677 1,164,556 Fund balances, end of year $ 188,006 1,076,380 1,264,386 1,292,303 I I ~, Collins Barrow PARKLAND REGIONAL LIBRARY Statement of Cash Flows Year Ended December 31, 2003 2003 2002 2003 2002 Operating Financing and Investing General Fund Capital Fund Cash Provided By Provincial and other grants $ 1,258,573 828,187 33,000 Membership fees/contracts/sales 1,252,650 1,317,484 Rental income 28,835 24,065 Investment income 28,459 43,434 Long-term investments 23,345 27,555 Proceeds on disposal of property, plant and equipment 12.200 767 2,568,517 2213,170 35,545 61 ,322 Cash Used For Salaries and benefits 936,999 876,987 Grant reimbursements 323,616 292,042 Materials and services 1,173,097 862,318 Long-term investments 34,696 40,263 Purchase ofproperty, plant and equipment 92,170 392,784 2,468,408 2.071,610 92,170 392,784 Net increase (decrease) in cash and marketable securities 100,109 141,560 (56,625) (331,462) Cash and marketable securities, beginning of year 528,715 718,617 Interfund adjustments (56,625) (331 ,462) 56,625 331 ,462 Cash and marketable securities, end of year $ 572,199 528.715 /2 ~, Collins Barrow PARKLAND REGIONAL LIBRARY Notes to the Financial Statements December 31, 2003 1. Nature of Activities The Parkland Regional Library is an independent body established under the Alberta Libraries Act for the purpose of providing a variety of support services for the pUblic and school libraries of rural Central Alberta. 2. Significant Accounting Policies Fund accounting Parkland Regional Library follows the restricted fund method of accounting for contributions. The General Fund accounts for the organization's program delivery and administrative activities. This fund reports unrestricted resources and restricted operating grants. The Capital Fund reports the assets, liabilities, revenues and expenses related to Parkland Regional Library's capital assets. Inventory Inventory is recorded at the lesser of specified cost and net realizable value. Investments Investments are recorded at the lower of cost and market value if the decline in value is considered permanent. Property, plant and equipment Property, plant and equipment are recorded at cost, except for donated assets, which are recorded at estimated fair value when acquired. Government contributions for the acquisition of property, plant and equipment are recorded as capital revenue and do not reduce the related property, plant and equipment costs. Amortization expense is reported in the Capital Fund. Amortization is provided using the declining balance method at the following annual rates: BUilding 4% Equipment, furniture and fixtures 20% I Computer equipment and systems 30% Automotive 30% 12.- ~. Collins Barrow PARKLAND REGIONAL LIBRARY Notes to the Financial Statements December 31,2003 2. Significant Accounting Policies (Continued) Revenue Recognition Restricted contributions related to general operations are recognized as revenue of the General Fund in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue of the General Fund in the year received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Reserves for Future Expenditures Reserves are determined at the discretion of the board to set aside funds for future operating and capital expenditures. Transfers to and/or from reserves are reflected as an adjustment to the operating fund and/or capital fund equity. Financial Instruments The library's financial instruments consist of cash and marketable securities, short-term investments, accounts receivable, long-term investments, and accounts payable and accruals, and book allotment. The fair values of these financial instruments approximates their carrying value unless otherwise noted. It is management's opinion that the library is not exposed to significant price, credit, liquidity or cash flow risks arising from these financial instruments except as follows: The company is exposed to interest rate price risk as it has purchased marketable securities and coupons which are included in long-term investments. The marketable securities and coupons which are included in cash and marketable securities bear interest at fixed interest rates. Interest rate price risk is the risk that interest rates will increase resulting in the company receiving less money for its assets than if it had entered into a floating interest rate agreement. The company is exposed to credit risk as it has purchased bonds which are included in the long-tenm investments. Credit risk is the risk that the issuers, at maturity, of the bond will be unable to meet the obligation. The risk is mitigated by the fact that the bonds are from the federal or provincial government. The company is exposed to market price risk as the common shares and foreign securities are traded in the market. ~, Collins Barrow PARKLAND REGIONAL LIBRARY Notes to the Financial Statements December 31. 2003 3. Long-Term Investments Coupons, at cost (market value - $ 201,956) Common shares, at cost (market value - $73,677) Mutual funds, at cost (market - $ 66,158) Foreign securities, at cost (market value - $30,367) 4. Property, Plant and Equipment Accumulated Cost Amortization Net Net Building $ 1,318,918 578,017 740,901 759,126 Fumiture and fixtures 147,429 129,606 17,823 20,495 Equipment 78,454 58,920 19,534 16,350 Computer equipment 970,609 691,071 279,538 354,301 Automotive 27,304 8,720 18,584 7,810 $ 2,542,714 1,466,334 1,076,380 1,158,082 During the year, a computer server with a fair market value of $10,322 was donated to Parkland Regional Library, I ~'Collins Barrow 12. O'....."""'c~,~n< PARKLAND REGIONAL LIBRARY Notes to the Financial Statements Decernber31,2003 5. Reserves Reserves for operating and capital activities changed as follows: Beginning Increase Ending Balance (Decrease) Balance Operating reserves Contingent liability $ 50,000 50,000 Media collection Building replacement 126,692 (8,924) 117,768 Surplus 88,121 88,121 Staffing contingency 23,537 23,537 Utilities contingency 34,779 34,779 GST contingency 37,800 37,800 235,008 116,997 352,005 Capital reserves Computer 145,068 145,068 Vehicle 21,573 (12,104) 9,469 Equipment/furnishings replacement 45,410 (11 ,240) 34,170 212051 (23,344) 188,707 $ 447,059 93,653 540,712 6. Employee Future Benefits The library participates in a defined contribution plan through the Local Authorities Pension Plan, The pension expense was $ 37,285 (2002 - $ 31,529), 7. Commitments On August 1, 2002, the library entered into an agreement with Red Deer College to improve the reference and resource sharing service for Central Alberta residents, expiring December 31, 2004, The agreement, which contains one three-year renewal period, commits the library to $72,821 in 2004 ($70,855 - 2003), On September 1, 2002, the library entered into an agreement to lease out a portion of its building until August 31,2005. The lease, which contains a one-year renewal period, provides from annual rental income of $30,495. J'l ~' Collins Barrow Administration Report TO: Mayor and Council FROM: Elaine Campbell Director of Finance DATE: October 4, 2004 SUBJECT: NATURAL GAS FRANCHISE AGREEMENT 1.0 Purpose To determine the 2005 level of natural gas franchise fee with Atco Gas. 2.0 Background Franchise fees are payments made by the utility companies to municipalities to obtain an exclusive franchise to provide utility distribution services within the municipal area. The utility companies raise funds to pay these fees, as well as the linear property taxes in a municipality, by charging the customers in that municipality. Franchise fees allow a portion of the municipality's revenue to be shifted from taxes on property owners to residents and businesses using the services of the municipality. A ten-year natural gas franchise agreement was signed January 2004 between Atco Gas and the Town of Sylvan Lake. The initial franchise fee rate was set at 20% of revenues derived from the Delivery Tariff within the Municipal area. As per the Natural Gas Franchise Agreement, the Municipality has the option to adjust the franchise fee percentage annually up to a maximum of 35% upon written notice to Atco Gas. 3.0 Discussion The attached two sheets from Atco Gas show the 2004 level of natural gas franchise fees for Alberta municipalities 4.0 Financial Implications and Alternatives Depending on the rate chosen, the franchise fee revenue earned in 2005 is estimated to be any amount between $0 (0%) and $411,943 (35%). This translates to between $0 and $9.17 ($110.08 per year) on an average residential customer in the municipality (including the portion for property taxes). The 2005 estimate for revenue to the Town is nearly 5% lower than the 2004 estimate due to more accurate estimating by Atco Gas. There has been no change in Alco's delivery tariff rates since the 2004 estimate. I Z:\A.dmin Reports\AdminReport2005ATCOfranchisefee.doc I? The following calculations show the range of natural gas franchise fee percentages (in 2% increments, although any percentage between 0 and 35 may be chosen) that may be set for 2005 with the associated annual revenue to the Town and the monthly charge to an average residential customer's bill. Annual Estimated Monthly Charge to the Average Franchise Fee Percentage Revenue to Town Residential Customer ~ ~ $0.00 2% $23,540 $1.15 4% $47,079 $1.64 6% $70,619 $2.12 8% $94, 158 $2.61 10% $117,698 $3.10 12% $141 ,238 $3.58 14% $164,777 $4.07 16% $188,317 $4.55 18% $211,856 $5.04 20% $235,396 $5.53 22% $258,936 $6.01 24% $282,475 $6.50 26% $306,015 $6.99 28% $329,554 $7.47 30% $353,094 $7.96 32% $376,634 .. $8.44 34% $400,173. . $8.93 35% $411 ,943 $9.17 6.0 Summary The process timeline for the approval of a natural gas franchise fee change is as follows: 1. Council will decide either to leave the natural gas franchise fee percentage at 20% or to approve a change. If the decision is to leave the natural gas franchise fee at 20%, no further action is required for 2005. 2. If Council approves a change, a letter advising Atco Gas of the change is required by November 15, 2004. Unlike the electrical franchise agreement, the natural gas franchise agreement allows an increase up to the 35% ceiling without further approval by the Alberta Energy & Utilities Board (AEUB). 7.0 Staff Recommendation That the natural gas franchise fee percentage remain at 20% and that the revenue from the Natural Gas Franchise Agreement continue to be allocated to the reserve for a future RCMP building. Elaine Campbell, Diredtor of Finance ministrative Officer 2 Z:'Admin Reports\A,dminReport2D05ATCOfranchisefee.doc ATCO GAS AND PIPELINES LTD. NORTH FRANCHISE FEE & PROPERTY TAX BY COMMUNITY ATCOSas 2004 COMMUNITY NUMBER METHOD COMMUNITY NUMBER METHOD COMMUNITY NUMBER METHOD Alberta Beach 214 10.61 A Falher 25' 2120 A&P Onoway '44 16.50 A&P A1ix '70 6.75 C Fallis 827 Oyen '62 8.70 C Amisk 2'5 9.'0 A Fort McMurray 235 8.70 C Peace River 238 7.25 C Andrew 112 9.00 C Fort Saskatchewan '30 3.50 D Peers '92 Anzac 856 Fox Creek 256 12.93 A Poe 50' Ardmore 272 Gainford 827 Point Alison 265 5.26 C Ardrossan 801 Gibbons '29 8.70 C Ponoka '09 20.80A&P Argentia 280 0.000 Girouxvilie 250 29.60A&P Provost '60 17.2DA&P Armena 83' Glenevis '97 Ranfurty '52 Bashaw 172 15.00 A Golden Days 279 28.00 A&P Red Deer 11' '7.00 A 172 7.00 P Grand Centre 270 3.00 C Rimbey 173 24.00 A BeaveriOdge 258 8.70 C Grande Prairie 229 34.75 A Rochfort Bridge 200 Benalto 211 Grimshaw 244 28.00 A Rocky Mountain House 178 5.26 C Bentley '74 0.00 A Gunn '79 Rocky Rapids 826 174 4.60 P Gwynne 8'6 Roundhill 83' Berwyn 243 7.25C Hardisty 2'0 5.26 C Rycroft 230 5.25 C Bezanson 846 Hilliard '39 Ryley '02 28.10 A&P Bittern Lake 116 17.68 A Hines Creek 240 5.25 C Sangudo '99 9.25 A I Stackfalds 117 '9.'2 A Hinton -- '47 '220A&P Seba Beach '58 6.00 C 117 3.90 P Hobbema 8'7 Sexsmith 232 5.25 C Blackfoot 855 Holden 103 5.25 C Sherwood Park '3. 6.00 C Bluesky 246 Honeymoon Bay Silver Beach 22' 5.26 C Bluffton 2'3 Hughenden =217 10.98 A Slave Lake 255 5.26 C Bon Accord '3' 8.70C Hythe 257 8.70 C Spirit River 234 24.00 A Bonanza 259 Innlsfree '53 17.50 A Spruce Grove '33 8.26 C Breton '68 12.47 A Inn. '24 5.26 C St. Albert '23 5.26 C '68 5.80 P Islay '55 Stony Plain '34 2'.60 A&P Breynat 237 Ita'ka 28' '4.80A&P Sunnybrook 826 Brownvale 242 Jarvis Bay 223 0.000 Swan Hills '95 8.'6 A Bruce '04 Jasper 227 5.25C Sylvan Lake '45 20.00 A Bruderheim '42 15.70 A&P Jean Cote 249 '45 2.60 P Buck Creek 826 Kingman 83' Teepee Creek 846 Buffalo Lakes 846 Kinsella '20 Thorsby '85 11.69 A Buford 8'2 Kitscoty 292 5.25C Tiger Lily 528 cadogan '61 Lacombe 110 22.00 A Tofield '0' 24.90A&P Calahoo 8'0 110 4.00 P Valhalla Centre 846 Camrose '07 '5.00 A La Glace 846 Vegreville '08 8.11 C '07 5.00 P Lakeview 282 6.40 P Vennilion '57 20.10 A&P Caroline '80 5.26 C Lamont '41 42.50 A&P Veteran 212 9.73 A Cherhill '98 Lamoureux 804 Viking '05 27.11 A&P Chipman '40 5.26 C Lavoy '51 5.25 C Villeneuve 810 Clainnont 846 Legal '28 5.26 C Vlmy 804 Clive '77 23.47 A&P L1ndbrook 50' Wabamun '94 9.00 D Clover Bar '36 L1sbum 206 Wandering River 236 Clover Bar 80' Lloydminster Alta. 290 7.00 C Warburg '67 '9.33 A&P Clyde 207 9.47 A L10ydminster Sask.. 29' 7.00 C wembley 269 4.90 D Coal Point 827 Lodgepole 826 Wetaskiwin '08 8.27 C Cold Lake 27' 5.26 C Lone Pine 528 Whrtecourt ..... '93 5.26 C College Heights 817 Lougheed 2'9 16.67 A Whitelaw 24' Conklin 863 Mannville '32 5.26 C Wildwood '50 Consort 163 zz.uu A Marie Reine Z47 woklng z:n Cooking Lake 80' Mayerthorpe 20' 9.42 A Worsley 254 Coronation 273 10.05 A McLennan 253 6.25 C I~um:er of Communities Served ~61 l.yntnla ~Zb Millet lJ,f ~:'.6U A&t" In R FCYrI Czar 2'6 ".84 A Minburn '54 29.40 A&P Dommlon Exp. Fann Iii Darwell 827 Mirror '71 '2.60 A Stony Plain Reserve 8'5 '4.'0 D Donnelly 252 5.25 C Monitor '84 Fort McMurray Airport 857 Drayton Valley '59 6.26 C Morningside 817 Ft. McMrry. First Nat. Band 856 0.00 D Eaglesham 26' 5.26 C MUlhurst 8'2 Nisku Industrial Park 8'2 Eckville '76 24.00 A Mundare '38 20.00 A Parkland Park 8'0 Edgerton 260 22.10 A&P '38 7.80 P Paul Band 848 24.30 D Edmonton .. 00' 33.40 A Nampa 248 22.24A&P Ponoka Gov't Hospital 113 Edson '46 5.26 C Nisku 8'2 Rosedale Subdivision 817 ElmwDnh 846 Niton Junction '90 Valleyview Subdivision 817 Entwistle '48 17.32 A Norglenwold 2.50 D Evansburg '49 N. Cooking Lake 80'= Fairview 245 2'.63 A METHOD A. Applied to gross revenues excluding Rider ·'r. C. Applied to gross revenues and Rider "E". D. Applied to gross revenues including Rider ••~ but excluding Rider "E". P. Collection of property tax and applied to gross revenues excluding Rider '.F" and Rider ·'e", Includes a $408,333 maximum annual allowable assessment (Max) on any individual metered account. The deemed value of natural gas is apptied only to customers using less than 300,000 Gjs per year. Includes a $10,000 maximum annual allowable assessment (Max) on any individual metered account /3 ATCO GAS AND PIPELINES LTD. SOUTH FRANCHISE FEE & PROPERTY TAX BY COMMUNITY ATCOGas 2004 -=- PLANT FEE%& PLANT FEE%& PLANT FEE%& COMMUNITY NUMBER METHOD COMMUNITY NUMBER METHOD COMMUNITY NUMBER METHOD Calgary 001 11.11 C Conrich 112 Magrath 063 11.18 A Coutts 280 5.26 C Millarville 188 Cowley 178 13.79 A Milk River 186 5.26C Lethbridge 007 32.30 A Cremona 143 5.26 C Monarch 045 Crossfield 089 11.23 A Morley 055 Crowsnest Pass 150 5.26 C Mountain View 206 Acme 106 20.00 A Dalemead 208 Namaka 213 AirdMe 090 7.50 C Delbume 082 5.28C Nanlan 010 5.25 C Aldersyde 160 De Winton 013 Nobleford 074 5.26 C Banff 052 5.40 C· Diamond City 072 Okoloks 011 5.25 C Banff Park 552 5.25 C Didsbury 087 5.28 C Olds 086 6.00 C Barnwell 042 13.00 A Duchess 135 12.67 A Parkland 029 Barons 121 14.97 A Elnora 094 21.45A&P Penhold 083 5.26 C Sassano 129 5.26 C Enchant 077 Picture Butte 070 5.26 C Beaver Mines 260 Exshaw 053 Purple Springs 223 Beiseker 105 11.18 A Foremost 033 25.40 A&P Raymond 061 11.18 A Big Valley 148 5.26 C Fort Macleod 008 12.50 A Redwood Mds. 218 7.22 D Black Diamond 032 14.00 A Gem 131 Rockyford 137 5.26 C Bow Island 247 15.50A&P Gleichen 193 Rosebud 127 Bowden 085 5.28C Glenwood 169 5.26 C Rosemary 133 20.25 A&P Bragg Creek 211 Granum 008 5.25 C Seebee 054 Brocket 158 Grassy Lake 027 Shaughnessy 071 Brooks 002 24.14A&P Harvie Heights 059 Shepard 212 Burdett 034 11.18 A High River 016 5.26 C Spring Coulee 064 Canmore 058 22.10 A Hill Spring 167 21.52 A Standard 139 11.34A 058 2.55 P Hussar 141 13.74 A Standoff 165 Carbon 103 15JJ7 A Huxley 095 Stavely 017 11.18A Cardston 065 5.26 C Indus 207 Stirling 066 11.18A Cannangay 122 15.97 A InnisfaU 0B4 5.26 C Strathmore 110 11.18 A Carseland 198 Iron Springs 172 Swalwell 118 Carstairs 088 5.26 C Irricana 108 11.18A Taber 031 5.26 C""" Cayley 035 Kathym 114 Torrington 099 Cessford 147 Keoma 119 Trochu 093 5.26 C Champion 123 15.01 A Kirkcaldy 124 Turin 171 Cheadle 214 Lac-Des-Arcs 162 Turner Valley 242 10.00 A Chestermere Lk. 220 Langdon 199 242 6.03 P Claresholm 003 5.25 C Linden 116 21.76 A&P Vauxhall 076 5.26 C Cluny 194 Lomond 183 5.26 C Vulcan 125 7.00 C Coaldale 044 11.30 A Longview 243 16.00 A Wardlow 246 Coalhurst 068 12.44 A Lundbreck 176 Welling 062 Cochrane 057 5.26 C Wimborne 097 Number of Communities served 115 METHOD A. Applied to gross revenues excluding Rider "P', Rider "G", the market portion of Rider "H". C. Applied to gross revenues and Rider "E", D. Applied to gross revenues including Rider "P' but excluding Rider "E", P. Collection of property tax and applied to gross revenues excluding Rider "p' and Rider "e". • Rider "B" included - Includes a $75,000 maximum annual allowable assessment on any individual metered account. Abbreviation Definitions A-Arena MO-M.O.Admin Town of Sylvan Lake AC-Aquatics elr. PS-Protective Serv. Cheque Register Report C-Council PW-Public Works October 12, 2004 Council Meeting CR-Curhng Rink RCMP-Policing DE V-Development RD-Rec,Dept. FCSS-Family&Com. T-Tourism FD-Fire Dept. IX-Taxes Cheque Numbers 46494 through 46633 L-Library Cheque Vendor Cheque Vendor Cheque Name Cheque Description Amount Number Number Date '46494 VOIDED CHEQUE 9/28/2004 $0.00 46495 4657 PARKLAND NURSERY & LANDSCAPE S Shrubs & Trees for Lions Park & 46 Street-RD,DEV 9/28/2004 $2,152.84 46496 67 BORDER PAVING LTD. 50 Street Overlay and Various Other Paving Projects-PW 9/28/2004 649,267.56 46497 101 SYLVAN LAKE NEWS LTD, Produce & Mail Program Guide-RD 9/28/2004 $4,209.73 ,:::: 46498 1008 PARKLAND COMMUNITY PLANNING SE Census & Provincial Park Study-MO,DEV 9/28/2004 $5,902.39 -"-46499 3125 A-1 TREE SERVICES & CUSTOM Fence Package for Lions Park-RD 9/29/2004 $7,115,50 46500 3391 ABC CANADA LITERACY FOUNDATION Pencils & Posters-Promotional Items-L 9/29/2004 $40,00 46501 3839 SINGLETOUCH TECHNOLOGIES INC. Jul'04 Network Support-MO,AC,DEV 9/29/2004 $1,288,24 46502 1748 TELUS MOBILITY INC. Oct'04 Cell Phone-All Depts 9/29/2004 $407,24 46503 1439 TREES DROPPED OR TOPPED Remove Dangerous Trees-RD 9/29/2004 $1,123,50 46504 63 A.E PLUMBING Plumbing & Shower Repairs-RCMP 10/13/2004 $1,843,61 46505 783 A.E.S, INDUSTRIAL SUPPLIES LTO Filters-PW 10/13/2004 $33,83 46506 1060 ACKLANDS - GRAINGER INC. Coveralls-PW 10/13/2004 $136,80 46507 4659 AEGIS HYROVAC Hydrovac to Expose Utilities-PW 10/13/2004 $312,98 46508 679 AIR L1QUIDE CANADA INC. Walter Discs-PW 10/13/2004 $27.61 46509 3967 ALLMAR DISTRIBUTORS LTO. 2 Sets of Double Exterior Doors-CR 10/13/2004 $6,350.45 46510 2458 ALSCO LINEN & UNIFORM SERVICE Floor Mat Service-MO,RCMP 10/13/2004 $89.55 46511 4561 AMEC EARTH & ENVIRONMENTAL Density Testing to Aug28'04 on Paving Projects-PW 10/13/2004 $2,29783 46512 58 ANIMAL CONTROL SERVICES Sep'04 Animal Control-PS 10/13/2004 $2,191.36 46513 1238 APPLETEDDY Coffee Suppiies-MO,PW 10/13/2004 $129.00 46514 2845 AQUA TRENCHING SERVICES LTO. Supply Hydrovac-PW 10/13/2004 $2,091,85 - - 46515 4673 AQUATECH DIVING SERVICES Divers & Safety Personnel to Inspect Water Reservoir-PW 10113/2004 $214.00 46516 189 ARLEY'SIROCKY TRANSPORT Freight at Recycle Centre-PW 10/13/2004 $316.94 46517 3572 AUTOMATED AQUATICS Jacuzzi Jet Flanges-AC 10/1312004 $926.51 46518 163 BARNES,SEAN Remiburse Hotel for Dollars to Sense Workshop-RD 10/13/2004 $152.53 46519 4666 BEST WESTERN - HIGH ROAD INN Hotel for Communities In Bloom Awards-RD 10/13/2004 $244.16 46520 86 BHL BUILDING SUPPLIES LTD. PWF,Plywood,Grout Remover-RD,AC 10/13/2004 $136.72 46521 3202 BIG BEAR HYDROVAC SERVICES LTO Trenching for Cable Install-PW 10113/2004 $1,578.25 46522 2605 BJT PLUMBING Unplug Toilet in Mens' Washroom-A 10113/2004 $95.97 46523 652 BLUE GRASS SOD FARMS LTD. Weeping Birch,Spruce & Juniper for Aquatics Landscaping-AC 10/13/2004 $142.16 46524 4384 BROWNLEE LLP Aug&Sep'04 Legal Fees-MO 10113/2004 $524.35 46525 735 BRUIN'S PLUMBING & HEATING LTO Upgrade to High Temperature Piping,Floor Drain-AC 10/13/2004 $8,030.35 46526 3783 CAMPBELL, ELAINE Mileage & Hotel for Diamond Conference-MO 10/1312004 $350.67 46527 69 CANADIAN RED CROSS FAIT Workshop-AC 10/1312004 $40.00 46528 2902 CARFF RADIO FUN FLYERS Facility Rental Deposit Refund-RD 10/13/2004 $200.00 46529 448 CARR MCLEAN Shelving, Book Carl,Signs-L 10/13/2004 $1,76584 46530 1900 CAT TAIL PUBLISHING Business Cards,Ballots,Purchase Order Forms-RD,MO 10/13/2004 $2,27375 46531 1409 CIMCO REFRIGERATION Hand Oil Pump Kit with Hose & Fittings-A 10/13/2004 $439.37 46532 4670 CLOVERDALE PAINT INC. Yellow Marking Paint-PW 10/13/2004 $97.51 46533 73 COBB'S LIMITED Groceries for Various Programs-RD,FCSS 10/13/2004 $183.02 -.: 46534 1009 COMMUNICATIONS GROUP RED DEER Belt Clips-PW 10113/2004 $10.70 -'-46535 1556 COUNTERFORCE Oct'04-0ct'05 Alarm Monitoring-L 10/13/2004 $321.00 46536 2448 CRYSTAL CLEAN LAUNDROMAT Wash Bunker Gear & Repair Pants-FD 10/13/2004 $62.04 46537 87 CYGNET LAKE DRAINAGE DISTRICT 2004 Cygnet Lake Maintenance Fee-PW 10/1312004 $6,000.00 46538 1578 DAVE BRUNNER PHOTOGRAPHY Photos re: Sod Turning for New Arena-RD 10/1312004 $240.75 46539 4671 DAVIS CONTROLS LIMITED Flowmeter-PW 10/13/2004 $2,44592 46540 506 DIGITEX INC. Projected Photocopies to Dec24'04-MO 10/13/2004 $827.99 46541 465 DRANSFIELD INSPECTION SERVICES Sep16-30'04 Building Inspections-DEV 10/13/2004 $4,360.25 46542 4667 DUCKS UNLIMITED Facility Rental Deposit Refund-RD 10/13/2004 $289.00 46543 2473 DUST FREE SERVICES LTD. Shop Towels-PW 10/13/2004 $27.73 46544 3377 ENERCON WATER TREATMENT LTO. Carpet Care Products-CR 10/13/2004 $459.98 46545 4678 EXECUTIVE BUILDERS GROUP Cleanup Deposit Refund-DEV 10/13/2004 $600.00 46546 2827 FALCON HOMES LTD. Cleanup Deposit Refund-DEV 10/13/2004 $3,000.00 46547 4465 FIRST CHOICE FLOORING INC. Replace Family Changeroom Flooring-AC 10/13/2004 $6,812.36 46548 4665 FLAGWORKS 5-2005 Alberta Flags-C 10/13/2004 $385.20 46549 4035 FORNER, CATHY Reimburse Candy,Chips & Muffins for Concession-AC 10/13/2004 $129.49 46550 278 GAMBLE, ALFRED E. Mileage & Course Fees-DEV 10113/2004 $84.80 46551 2125 GRANDVIEW CONTRACTING LTD. Cleanup Deposit Refund-DEV 10/13/2004 $1,800.00 46552 3179 GREAT CANADIAN DOLLAR STORE Program Supplies-RD 10/13/2004 $39.60 46553 1338 GREGG DISTRIBUTORS CO. LTD. Headlights,Thread Lock,Loctite-PW 10/13/2004 $30.80 46554 3214 GREYHOUND COURIER EXPRESS Courier Services-AC 1011312004 $37.70 46555 4674 HADIKEN, AMANDA Facility Rental Deposit Refund-RD 1011312004 $400.00 46556 1656 HALA, DON Biweekly & Cemetary Cuts-RD,PW 10/1312004 $5,906.40 46557 4663 HAZARD ALERT TRAINING & SUPPLI OH&S Handi-Guide-PS 1011312004 $349.42 46558 80 HILMAN ELECTRIC Install Data,Telephone & Power Lines for EOC-PS 1011312004 $5,392.80 46559 4548 HORNCASTLE, RICK Mileage,Meals & Hotels for CAEP & EOA Conference-T 10113/2004 $471.74 46560 1370 HOSE HEADQUARTERS LTD. Suction Hose-PW 10113/2004 $36.06 46561 406 ITT FLYGT CANADA Basic Repair Kit-PW 10113/2004 $1,315,82 46562 2151 JOE'S JANITORIAL SERVICES LTD. Aug'04 Janitorial at Multi-Campus Facility-RD 1011312004 $564,96 46563 26 JOHN'S LOCK & KEY Various Lock Maintenance-All Depts 1011312004 $478.29 46564 400 KONICA MINOLTA BUSINESS SOLUTI Ink Cartridge-PW 1011312004 $159.38 46565 4387 KRILL, DENNIS Hotel for Police Commission Workshop-PS 1011312004 $84.00 46566 30 LAFARGE CANADA INC. Concrete-PW 1011312004 $876.74 46567 710 LAKELAND BUILDING CONTRACTOR Cleanup Deposit Refund-DEV 1011312004 $600.00 46568 4359 LAKEWAY LANDING INC. Tax Credit Refund-TX 10113/2004 $573.46 46569 657 LAMBERTSON, BRYAN Mileage,Meal & Parking-C 1011312004 $363.29 46570 4664 LANDSCAPE FORMS, INC. 15 Litter Receptables-Downtown Streetscape Project-DEV 1011312004 $13,652,88 ::E.;6571 4675 LINDSTRAND, TAMI Pro9ram Refund-RD 1011312004 $18,00 6572 4090 LITTLE ROCKS 'N' STUFF Boulders,Limestone & Soil for Aquatics Landscaping-AC 1011312004 $1,181,28 46573 VOIDED CHEQUE 1011312004 $0.00 46574 2064 MI-KELL HOMES Renovations,Concrete for Lions Park Sign & Arbours-MO,RD 10/1312004 $3,210.00 46575 31 MY FAVORITE THINGS Final Payment on Silk Plants for Community Centre-FCSS 1011312004 $687.17 46576 3286 NATIONAL CONCRETE ACCESSORIES Freight on Paint Products-PW 1011312004 $50.89 46577 3616 NATIONAL LEASING GROUP INC. Buy Out Pool Cleaner-AC 10113/2004 $633.44 46578 4668 NEWELL CHRISTIAN SCHOOL Facility Rental Deposit Refund-RD 1011312004 $289.00 46579 91 NORTH WEST MOTORS (RED DEER) L Filters,Fuses-PW 1011312004 $28.89 46580 229 NORTHLAND CONSTRUCTION SUPPLIE Styrofoam Pieces-FCSS 1011312004 $251,67 46581 3863 OK TIRE - SYLVAN LAKE 2 Tires & Balance-PW 1011312004 $246,22 46582 4669 OLDS MUNICIPAL LIBRARY Monitor Bracket-L 10/1312004 $1000 46583 4411 OLSEN, CONNIE Reimburse Program Supplies-FCSS 10113/2004 $95.21 46584 4157 ORNELLA, ROBERT Electrical Work at Public Works-PW 10113/2004 $686.51 46585 266 PAINT STOP, THE Paint & Poly-PW 10113/2004 $248.00 46586 3497 PANAGO PIZZA Pizza for Team Building Meeting & Youth Dropin-PW,FCSS 10/1312004 $159.70 46587 4658 PARIDON HORTICULTURAL, LTO. Tulip Bulbs-RD 1011312004 $229,83 46588 1008 PARKLAND COMMUNITY PLANNING SE Preventing Crime Courses-PS,DEV 10/13/2004 $40.00 46589 36 PARKLAND NURSERIES & GARDEN CE Roses,Cranberrles,Ornamental Grasses-DEV,AC 10/13/2004 $321.21 46590 4657 PARKLAND NURSERY & LANDSCAPE S Swedish Aspen for 46 Street-DEV 10/13/2004 $749.00 46591 100 PARKLAND PARTY & EQUIPMENT Tent Rental for Sad Turning-A 10/13/2004 $685.76 46592 655 PARKLAND REGIONAL LIBRARY Books Shipped & 4th Quarter Membership-L 10/13/2004 $9,714.83 46593 802 PEACE RIVER HEATING (1971) LTD 2 Sheets of 28Ga & Labour-FCSS 10/13/2004 $174.41 46594 934 PHONE EXPERTS COMMUNICATIONS L Restore Cell Unit Security,Change out Fax Interface-PW 10/13/2004 $330.36 46595 4677 POPLAR RIDGE TREE FARM 23 Mancurian Ash for 46 Street-DEV 10/13/2004 $4,306.75 46596 597 PRAIRIE OFFICE PRODUCTS Various Office Supplies-All Depts 10/13/2004 $1,256.96 46597 2069 PRO TOOL CITY INC. Cordless Drill,Wrench,Hammer Drill & Bits-PW,RD 10/13/2004 $1,027.56 46598 3782 PRO WASH LTD. Patch & Repair Pool Deck-AC 10/13/2004 $1,070.00 46599 380 PROFORM CONCRETE SERVICES INC. Replace Sidewalks on Hallgren Drive-PW 10/13/2004 $2,774.79 46600 258 PUROLATOR COURIER LTD. Courier Services-CC 10/13/2004 $21.28 46601 3804 PYROTEC ALARMS INC. Annual Alarm & Emergency Lighting Tests-RCMP 10/13/2004 $275.90 46602 4450 RED DEER ICE 78 Bags of Ice-RD 10/13/2004 $101.40 46603 4182 RENTAL STORE, THE Lawn Roller,Floor Sander.Auger & Saw Rentals-PW,RD 10/13/2004 $895.79 46604 4676 RIDEOUT, GLEN Program Refund-RD 10/13/2004 $18.00 46605 1115 SAFETY CODES COUNCIL JuI1-Sep30'04 Safety Codes Remittance-DEV 10/13/2004 $445.00 46606 4413 SCHAFERS, MICHELLE Program Refund-RD 10/13/2004 $21.00 -r: 46607 3229 SILVER AUTOMOTIVE (RED DEER) Vehicle Parts-PW 10/13/2004 $185.07 ~6608 3839 SINGLETOUCH TECHNOLOGIES INC. Computers & System Support-All Depts 10/13/2004 $9,100.35 46609 4245 SNAPE, SUE Cleanup Deposit Refund-DEV 10/13/2004 $600.00 46610 3417 SOUTH HILL WINDOW & AWNING 3 Horton Door Openers-AC 10/13/2004 $5,455.93 46611 4660 SPRUYT,ALEXANDRA Proof of SpaylNeuter Provided-PS 10/13/2004 $10.00 46612 1685 STAPLES-THE OFFICE SUPERSTORE Census Forms & Office Supplies-MO,PW 10/13/2004 $1,100.39 46613 2128 SUNRISE PLUMBING Disconnect Roof Top Unit-MO 10/13/2004 $64.84 46614 4672 SUNRISE TOASTMASTERS Speech Craft Course Instructor Fees-FCSS 10/13/2004 $360.00 46615 4662 SUTTON PLACE HOTEL, THE Hotel for Accounts Receivabie Course-MO 10/13/2004 $107.52 46616 99 SYLVAN LAKE FOUNDATION Ocl'04 Lodge Requisition-MO 10/13/2004 $15,300.00 46617 1746 SYLVAN LAKE GOLF & COUNTRY Meals for Tax Assessment Review Board Recess-TX 10/13/2004 $36.55 46618 3359 SYLVAN LAKE HOM ES LTD. Cleanup Deposit Refund-DEV 10/13/2004 $1,200.00 46619 7 SYLVAN LAKE TRUE VALUE Paint,Roundup,Fertilizer,Weedex,Moto Tool & Bits-RD 10/13/2004 $163.38 46620 105 SYLVAN LAKE VALUE DRUG MART Ink Cartridges,Paper-FCSS 10/13/2004 $56.73 46621 3567 TIRECRAFT Used Tires,Changeover-PW 10/13/2004 $248.00 46622 646 TOTEM BUILDING SUPPLIES LTD. Shovels,Paint,Screws,PI9000,Lucite-A,RD 10/13/2004 $181.53 46623 3200 TROPHY LOFT Engraving-FCSS 10/13/2004 $27.18 46624 308 W.E. GREER LTD. Cleaning Products-AC,CR 10/13/2004 $532.80 46625 1416 WATER SHOP, THE Bottled Water-All Depts 10/13/2004 $13.50 46626 4661 WATSON, BARB Proof of Spay/Neuter Provided-PS 10/13/2004 $10.00 46627 4236 WESCLEAN EQUIPMENT & CLEANING Paper Products & Hand Soap-MO,PW 10/13/2004 $258.85 46628 957 WILD ROSE ASSESSMENT SERVICES Oct'04 Assessment Services-TX 10/13/2004 $6,560.75 46629 174 WILL-DO CLEANING SERVICES INC. Clean Heat Exchange Coils-AC 10/13/2004 $599.20 46630 276 WINDSOR, KEN & TRACIE Tax Credit Refund-TX 10/13/2004 $2,192.98 46631 3582 YOUR DOLLAR STORE WITH MORE Youth Dropin Supplies-FCSS 10/13/2004 $24.31 46632 1759 ZEE MEDICAL CDA First Aid Supplies-FCSS 10/13/2004 $284.29 46633 158 ZEP MANUFACTURING CO Cleaning & Paper Products-RD 10/13/2004 $661.60 Total Amount of Cheques $ 841,506.08 OCT 07 2004 10:37 FR CPR REAL ESTATE 403 319 3727 TO 914038873660 CANADIAN RHI Estate 5 Town ofS)i'lal1 Lake. 4926 - 50 tho Avenue, SyIv;l" Lake. Alberta T4S 1A1 Atlerltiorl: Hele!l DietZ, Administrator By Fax: (403) 887 - 3660 Dear Ms. Diet;(; BE· P'!'m" Tg $gil Bight gryuy and _JQn Grounds at!imp Lake I would be prepared to recommend to canadian Pacifii:- Railway the sale ofthe above property 0" the following Ienns and cmdilions: A) Property Descriptio,,; All Canadiarl Pacific Railway Right ofWay and statior1 Ground lands within the Town ofS)iva" Lake. B) Legal Descr1pt1on: Plan 1549 AJ & portion of Railway Plan 6700 AN Sylvan Lake (Tilles; all of tities 104U75, 792 266 958 & 207L54; portiOll of titles 792 266 957 & 022 490 738) C) Area; Approximately 36.5 acre&. I 0) PurchaSe PrIce: $600,000 E) Initial Deposit: $ 100.000 payable on or before 2 business days following dale of fuB execution of a mUlua/ly acceptable Purchase and Sale Agreement to be held by the Ve"dor's solicitor. F) cash to Close: $300,000 payable on Closirg. G) Mortgage: S2OO,OOO. Vendor In take back an inlereslfree firsl moJlgage against the property; the full amount of whktl becomes due on the 1-_ annillersary ofthe Closing Dale. H) CloSing: March 15, 2005. Subdivided parcels wiR be transferred at dosing. Parcels remaining 10 be sWdivided wiD be transferred when subdivision is completed. I) Purchaser's Condition: Purchaser shall have to and Including December 15, 2004 to satisfy ilself in its sole discretior1 y,,;lh respect to all matters relating to the property. The Vendor agrees the PLKchaser may commence their due dligence upon acceptance ofthis conditional proposal. J) Subdivision: Purchaser shaD be resporlSibIe for any subdivision required Including Sl.Mly costs, appl'italioo fees, alld any other charges or fees with respect to the subdMsIon ofthe lands. . The above terms and collditions are subject to both the approval of se"ior ma"agemenl of Canadian PacIfIc RailWay and the execution of a rmmal Ptm:hase and Sale Agreemenl Ifyou are in agreement with the above leIms and conditions please advise. Fonnal documentation wiD /hen be prepared and sent to you for execution. ~ Mike Hyder, BSc., M.BA. Reel Eslale Consll!ta"~ Canadla" PacifiC Ra~way. ** TOTAL PAGE.01 **