Municipal Emergency Management Planning Committee Meeting Yarriambiack Shire Council Rooms 34 Lyle St, Warracknabeal
2nd April 2019 11 am – 1pm Minutes
1 MEETING OPEN
2 ATTENDANCE / MEMBERSHIP LIST & AGENCY 24 HOUR CONTACT LIST (Appendix B of MEMP) – REVIEW
3 APOLOGIES: Philip Yew Wimmera Uniting, Darren Welsh West Wimmera Health, Lyn McKenzie Redcross, Colin Newell W’Beal CFA
4 CONFIRMATION OF PREVIOUS MARCH MINUTES
Moved: Craig Byron Second: Gavin Kelly Carried
5 ACTION ITEMS FROM PREVIOUS MINUTES – Refer Attachment (none for this meeting)
6 CORRESPONDENCE – INWARD / OUTWARD INCLUDING WRITTEN AGENCY REPORTS – (Refer Table 1 for documents received) • DEDJTR Received contact update via an email • ARTC Received contact update via an email • REMT Received notice of contact list update via EMCOP • YSC Received EM plans for Beulah, Hopetoun and Warracknabeal kindergartens via email
7 STANDING ITEMS: 7.1 Municipal Emergency Management Plan (MEMP) & Sub-Plans 7.1.1 Nil
7.2 Emergency Incident Review Local emergency incidents since last MEMPC meeting - issues encountered? • House fires at Beulah, Hopetoun and Warracknabeal
• Hay stack fires • EM phone and MERC issue. Sargent at Ararat. Private to get equipment in (Murtoa). Nil MERC and MERO. YSC Council CEO is reviewing whether to have one phone or go through a call centre. HRCC initiated call centre, however having issues. ESTA would be ideal, however also problematic.
7.3 Upcoming Local Events For your awareness
• Y Fest Easter parade • Rupanyup Dirt Music festival
Council is revisiting the festival events form. Hindmarsh Shire Councils form was highlighted as a good example to use. WEMT could look at a standardised template for all four Councils.
7.4 Risk Management 7.4.1. Combined Risk Management Plan: consultant engagement (WEMT) A combined Risk management workshop has been scheduled for 23 rd of May
7.5 Relief and Recovery 7.5.1 Nil
7.6 Report of sub-committees 7.6.1 MFMPC minutes- emailed out via link. Fire restrictions to be lifted in the central part of Yarriambiack 8/4/2019 with the rest of the shire to be confirmed.
8 AGENDA ITEMS 8.1.1 Non-Emergency events (the old Single Incident house fires) –Red Cross Lyn MacKenzie Draft MOU for single house fire has been developed by YSC. 8.1.2 Animal Welfare Plan Appendix C and Appendix J to be added, MOU for Animal Accumulation Centres. Paul from DEDJTR reviewed document and provided some formatting changes and some recommendations advice. Animal health people- Risk Management Workshop and joint MEMPC agenda item. Topic experts- Veronica Campbell and Paul Beltz to be invited.
8.1.3 MEMPC Terms of Reference (ToR) Review 8.1.4 MEMP Appendix B (24 hour Contacts List) Review Suggested changes to be implemented when possible to both documents
9 GENERAL BUSINESS 9.1 Urban Hydrant pressure- M Evans- discussions on the report presented. Water Act needs to be changed for any enforcement of minimum water pressure requirement on hydrants. CFA are at a high risk of not being able to fight fires in town due to low water pressure. Businesses are having to put infrastructure in place to meet building code guidelines/requirements so what is the good of reticulated water supply? 200kPa is reasonable for residential but not for agencies. E.g. Small business case- Warracknabeal hospital having to purchase tanks and pumps for required valves by the water authority. MAV and Emergency Management Victoria and Council’s will need to lobby the government to make changes to the Act.
9.2 Murra Windfarm- discussion re multi agency meeting held at Horsham last year. AV- significant delays in response because of incorrect addressing. Incorrect Vicdata in ESTA as there are only two parcels listed but there are multi roads and multi properties to access each turbine site. Changes need to be made to planning schemes so that the correct addressing guidelines can be implemented. A meeting of regional planners is too take place. Paul Burton (AV) to pursue the issue further on behalf of agencies.
9.3 CFA- MRMS recent issues with direction from CFA on the ground. All communications must go back through the duty officer.
9.4 SES- Thank you for the business and council for 40 th celebrations at the Warracknabeal unit. CRC – Chris Berry finishes on Friday the 5 th of April. Agency is also now recruiting for vacant positions
9.5 WEMT will start to review sub plans, Flu and heatwave. MoU Resource sharing. Auslan training tomorrow 3rd of April – 12 participants. MEMEG – funding MERP continued? MAV council’s capacity in emergencies – councils to download tool and complete the survey.
9.6 Pandemic Influenza. Business continuity – send ill workers home. P2 stores and supplies-check availability? Councils in east dropping their immunisation program due to availability.
Other items:
10 DATE AND LOCATION OF NEXT MEETING: Time, Date & Venue?? Joint Meeting: 25 th July (Venue TBC) Suggested agenda items for next meeting • Resource Sharing MoU • Influenza Plan – for endorsement • Heatwave Plan – for endorsement
11 MEETING CLOSED
Please read following attachments prior to meeting: Table 1: Correspondence Ref No. AGENCY CORRESPONDENCE - 1 Red Cross Report from Lyn McKenzie 2 YSC Report from Craig Byron 3 SES Report from Gavin Kelly 4 WEMT On farm emergency water infrastructure scheme 5 Agriculture Vic Report from Heather Drendel 6 WEMT MEMP Terms of Reference 7 WEMT MEMP Agency 24 hour contact list update 8 YSC Report from M Evans 9 YSC MFMPC minutes 10 WEMT MOU for Animal Accumulation Centres 11 WEMT Animal Welfare Plan Appendix C (Plan attached) 12 13 14 15 16 17 18 19 20 21 22 23 24 25
For all emergency activations (24hrs): 1800 232 969
Red Cross Emergency Services
Reporting on March 2019 Activities
Local Contact Details State Office Contact Details Resources
Lyn MacKenzie – 23-47 Villiers Street, North Online Resources: Divisional Operations Melbourne, VIC 3051 http://www.redcross.org.au/emergency- Officer resources.aspx Mobile: 0459 984 108 [email protected] Facebook: Red Cross Emergency Services Victoria
Meeting , Date YSC MEMPC 27 th February, 2019 Division , Region Wimmera Submitted by Lyn MacKenzie
LOCAL/REGIONAL ACTIVATIONS 2 volunteers from this division went up to Queensland to help with recovery/ outreach after the Townsville floods. 3 volunteers from this division went over to Bunyip, Gippsland, to help with Recovery/Outreach for 4 days over the long weekend. ACTIVITIES ACROSS VICTORIA:
1. Red Cross Activation and Response Australian Red Cross Emergency Services Victorian Division was activated this month for the following incidents:
RELIEF AND RECOVERY OUTREACH • 2009 Black Saturday 10 year Anniversary Events (67 people assisted) • Banyule Unit Fires (3 people assisted)
Volunteers attended Emergency Relief Centres in response to bushfires • Grantville (12 people assisted) • Daylesford (40 people assisted) • Sale (30 people assisted) • Moe (20 people assisted) • Buchan (60 people assisted)
2. Non-Major Emergencies Red Cross Victoria has continued to respond to Non Major Emergencies and provided relief assistance to a total 40 people.
ACTIVITIES NATIONALLY:
3. North-West Queensland Deployments
For all emergency activations (24hrs): 1800 232 969
The 6 th “Wave” of Red Cross volunteers was deployed to Townsville on 26 Feb 2019, bringing the total number of Red Cross volunteers deployed to Queensland in 2019 to 45. These volunteers provided Psychosocial First Aid, Incident Management support and Register.Find.Reunite services.
FURTHER INFORMATION
4. Neighbour Day Neighbour Day is Australia’s annual celebration of community, encouraging people to connect with those who live in their neighbourhood.
This year it falls on Sunday March 31, and for the first time VICSES, CFA and the Victorian Emergency Services Red Cross are combining together to promote the event. We recognise that community members who have strong relationships with their neighbours are more likely to help one another and achieve better outcomes when faced with an emergency.
We are encouraging our members, volunteers and agency partners to take leadership and show the way for others by forming strong connections with their own neighbours and then by celebrating Neighbour Day. Look-out for more information through our social media channels.
5. Non-Major Emergency (previously Single Incidents) coordination post-July 1, 2018
Red Cross provides a 24-hour service for Non-Major Emergencies (NME - previously Single Incidents). Humanitarian Relief, centred on an impacted persons’ situation and needs (call 1800 232 969).
• Red Cross is an impartial humanitarian volunteer organisation that responds to provide relief assistance in all hazards and all emergencies across Victoria • Red Cross can assist local councils in their coordination of NME Relief as per EMMV (part 4 – 1.3) • Red Cross has over 15 years of experience and corporate knowledge in dealing with NME • Red Cross can be activated by the council via the State Duty Officer, and trained local volunteers can immediately deliver relief assistance to the impacted person(s) (including accommodation, food and water, material aid) * • Red Cross can provide Psychological First Aid for impacted people; assist them with services and provide appropriate advocacy support • Potential Red Cross recovery outreach after completion of an NME in consultation with council
* Upon Council’s confirmation (verbal or written), Red Cross can pay immediately for any costs associated with relief provision and will invoice Council (Quarterly Billing as per ‘Council and Red Cross NME Memorandum of Understanding/Agreement’)
Across Victoria, Red Cross wants to work with Local Councils to support effective NME management. Red Cross is happy to be a safety-net to sustainable local relief agencies. If you have any queries in relation to NMEs and how the Red Cross can support your council, please call:
Sue D’Amico Alex Suwitra Engagement Coordinator for Non-Major Project Officer - Emergency Services Emergences (Single Incidents) Phone: 03 8692 3374 Tel 1800 232 969 (BH) Mobile: 0429 075 809 Email: [email protected] Email: [email protected]
Agency Report Municipal Emergency Management Planning Committee
Agency: MFPO Yarriambiack Shire Council
Report Date: 25/02/2019
Please report on the following that is relevant to your agency and the MEMPC. Items 1, 2 & 3 may be discussed in the meeting; Item 4 is for information only
1. Emergency incidents involved in: House Fire at 24 Thomas Street Warracknabeal – Peter Birmingham House Fire at 53-55 Phillips Street Beulah – Building – Demolition works ongoing Shire has been asked to assist with various Haystack fires in the Brim/Beulah and Warracknabeal area.
2. Emergency Planning issues relevant to the MEMP:
Working on MOU’s with Praphulla for the Emergency Animal Relief Centres that have been listed in the Emergency Animal Welfare Support Sub-Plan
3. Risk Management issues relevant to the municipal area:
Have completed a further 12 Fire Prevention Notices on top of the 149 Fire Prevention Notices that have already been issued to property owners inspections. Of the 149 FP Notices issued; 59 of these property owners were Non-compliant (33%)
4. Other emergency management information relevant to the MEMPC:
Warracknabeal Fire Brigade Captain; Cameron Whelan has asked in writing for the Shire to investigate why their is a lack of water pressure from the main trunk line in Warracknabeal.
Report Author: Craig Byron
VICSES MEMP Report Municipality: Yarriambiack Shire Council Date: 2nd April, 2019 Author: Gavin Kelly / Chris Berry
1 Local Unit Information and Activity
For the current Financial Year (2018/2019) there have been 15 incidents and activities attended by the Warracknabeal and Woomelang Units across the Municipality.
Breakdown of Requests For Assistance:
Description Warracknabeal Woomelang Assist Agency - Ambulance - Assist Police 1 - Assist Fire Rescue - Rescue – High Angle - Rescue Persons - Rescue Road 1 Storm & Flood - Building Damage 2 1 - Flood - Tree Down 1 - Tree down/traffic 7 - Dam Incident - Landslide Other Community Education Public Relations 2
2 Emergency Preparation and Planning
Emergency Management Planning The Emergency Management Legislation Amendment (Planning) Bill 2016 has been passed through both Houses of Parliament and is now awaiting Royal Ascent as the final stages at the legislative level of adoption. Further information can be found at: https://engage.vic.gov.au/emergency-management-legislation-amendment-planning-bill-2016
Victoria State Emergency Service Mid West Office - Wendouree 352 Dowling Street, Wendouree, Victoria 3355 Telephone: (03) 9256 9300 Email: [email protected] | ses.vic.gov.au
CERA Work is continuing on the risks that were identified during the CERA Review with a view of completing the process at this MEMP meeting.
MFEP A new template for the Municipal Flood Emergency Plan has been released, which is available on the VICSES public website. This means the current plan will be updated to this new format, and will include as an Appendix the LFG for Warracknabeal, also in the new template format (refer below paragraph).
Local Flood Guides Similar to the MFEP, Local Flood Guides are to be updated/reviewed based on new weather events and/or release of updated/new data. The difference to date for Local Flood Guides (compared to the MFEP) is that they are present reviewed independently of the MFEP update based on their production date and availability of new data from studies and or events. In order to improve the management of updating MFEP’s and LFG’s (and to provide an opportunity for a whole of community approach to emergency planning,) we are working towards integration of Local Flood Guides (and any future local education resources) within Appendix C of the MFEP. Therefore the review/update of both MFEP and LFG upon new data or events will improve consistency of information as they will be worked through concurrently. This integration will provide a whole of community approach to emergency management in the flood arena.
Training The next Introduction to Emergency Management course is scheduled for: 10 th & 11 th April 2019 – Horsham There will be a further course scheduled for the Ballarat region for later this year, October has been pencilled in, with the dates to be confirmed.
Community Resilience Since the last report we can advise that we were successful in receiving grant money to undertake the Red Cross Pillowcase Workshops as a joint presentation with Red Cross and SES. Our volunteers will be able to undertake training in this workshop to allow both Red Cross and SES volunteers to co-present. This is an exciting initiative that we hope will further enhance both agencies, as well as allowing joint presentations in other areas to flourish. The Warracknabeal Unit as always has been busy with community engagement over the Christmas period and has just celebrated its 40 th Anniversary on the 23 rd March, 2019. The support and acknowledgement recognised in a three page article in the Warracknabeal Herald was most appreciated by both past and present members of the Unit. A dinner was held as celebration on 23 rd March, with an open day at the Unit the following day, 24 th March, 2019.
End of report.
Victoria State Emergency Service Mid West Office - Wendouree 352 Dowling Street, Wendouree, Victoria 3355 Telephone: (03) 9256 9300 Email: [email protected] | ses.vic.gov.au
Managing your livestock enterprise during challenging times:
Producer Seminar Series
Agriculture Victoria is hosting a series SEMINAR 4: 15 April, 8pm – 9pm of four phone seminars/webinars to Pasture recovery after rain discuss key livestock and farm • Will I need to re-sow? management practices that can assist • When can I stop supplementary feeding? during dry conditions. • Getting the balance right for stock and recovery of pastures.
• Top tips – what to watch for after the rain; SEMINAR 1: 25 March, 8pm – 9pm weed and stock management. Establishing a Stock Containment Area (SCA):
• Introduction to SCAs About the presenters: • Site assessment, design and construction Ian Gamble, Clem Sturmfels, Garry Armstrong • Benefits of using a SCA and Fiona Baker. • Introducing and releasing stock from SCAs Our team of experienced extension officers will provide practical information, based on the latest SEMINAR 2: 1 April, 8pm – 9pm science and best practice. Farm water supply: • Understanding your farm water requirements Phone seminar or webinar? • Assessing current farm water supply You can choose to participate by phone only, • Identify and map potential improvements in online via computer, tablet or phone, your farm water supply or using a combination of phone and online. • Planning for future challenges RSVP: SEMINAR 3: 8 April, 8pm – 9pm Registration is free To participate in any of these seminars, please Livestock feeding and nutrition in dry times: register online at: https://bit.ly/2CdWVX2 • What are your animals’ energy requirements? • Understanding the true value of your feed If you are unable to register online, please • Introducing new feed/rations to livestock contact: Jo Cameron 03 5355 0523 / 0419 832 • Animal health considerations 704 or email: [email protected]
Agency Report Municipal Emergency Management Planning Committee
Agency: Agriculture Victoria
Report Date: 18/02/2019
Please report on the following that is relevant to your agency and the MEMPC. Items 1, 2 & 3 may be discussed in the meeting; Item 4 is for information only
1. Emergency incidents involved in: 2 Livestock truck rollovers Kaniva - cattle truck Bacchus Marsh – poultry Hopetoun - December rain storm event 59 lambs drowned/suffocated
2. Emergency Planning issues relevant to the MEMP:
3. Risk Management issues relevant to the municipal area:
4. Other emergency management information relevant to the MEMPC: *Please note emergency response for animal health and welfare Office hours 136 186 and listen for the EAD Hotline prompts. After Hours: DR Pau Beltz, Mobile: 0427 565 643(when not on leave
Report Author: Heather Drendel
Appendix A: Yarriambiack MEMPC Terms of Reference
Authority The Yarriambiack Shire Municipal Emergency Management Planning Committee (MEMPC) is formed pursuant to Part 4 Section 21 of the Emergency Management Act 1986 Guidance is provided by: Emergency Management Manual Victoria Part 6: Municipal Emergency Management Planning Arrangements – Guidelines for Committees
Responsible Officer Municipal Emergency Resource Officer (MERO)
Purpose The Committee’s purpose is to facilitate a multi-agency forum to provide information and advice to assist with emergency management planning in the Yarriambiack municipality.
Role of the Committee The MEMPC has a planning and review role in relation to emergency management within the municipality.
Objectives • Prepare and maintain a Municipal Emergency Management Plan (MEMP), (subject to Audit by the Director of Victoria State Emergency Service every three years) • Contribute to the continuous improvement of the Yarriambiack Municipal Emergency Management Plan (MEMP) through monitoring, review and development • Identify and evaluate Hazards that may impact the municipality • Identify evaluate and treat subsequent risks from identified Hazards that could impact the community • Build relationships across member agencies and industries within the municipality • Participate in functional sub-committees and working groups to plan for specific emergencies, address issues, and develop and implement plans and projects • Contribute to testing components of the MEMP through the development and participation in emergency exercises • Fulfil statutory obligations for YSC and member agencies.
Scope The Hindmarsh MEMPC is a multi-agency committee for the Hindmarsh municipality. Its scope is to develop, implement and maintain a Municipal Emergency Management Plan, sub-plans and arrangements appropriate to the risk profile of the municipality and review emergency incidents that occur in or are relevant to the municipality.
Membership Core Membership : The MEMPC membership comprises but is not limited by: • Chair – YSC Councillor or Committee nominated person • Municipal Emergency Response Coordinator (MERC) Victoria Police • Municipal Emergency Resource Officer (MERO) • Municipal Recovery Manager (MRM) • Municipal Fire Prevention Officer (MFPO) • Victoria State Emergency Services Representative (VicSES) • CFA District 17 Operations Officer • Department of Environment, Land Water and Planning (DELWP) • Department of Economic Development, Jobs, Transport and Resources (DEDJTR) • Ambulance Victoria (AV) • VicRoads • Australian Red Cross (ARC) • Department of Health and Human Services (DHHS) • West Wimmera Health Service (WWHS)
Co-opted Membership : In addition to this standing membership the MEMPC welcomes attendance of the following organisations at meetings where required to address specific risks or issues. At other times reports are submitted for each meeting: • GWM Water • Wimmera Catchment Management Authority (WCMA) • VicTrack • Australian Rail Track Corporation (ARTC) • PowerCor • Wimmera Uniting Care • Wimmera Health Care Group • Parks Victoria
Yarriambiack MEMPC Executive Group membership includes: • Municipal Emergency Resource Officer (MERO) - HSC • Municipal Emergency Response Coordinator (MERC) – VicPol • Municipal Recovery Manager (MRM) – HSC • In the absence of any of the above their nominated proxy The member agencies nominate one person as the primary representative & one proxy to represent the primary in their absence. All other attendance is by invitation only. The agencies listed above will provide representation at the appropriate level to enable decisions and commitment to be made on behalf of their agencies. The MEMPC may appoint new members, convene sub-committees or working Groups as required.
Quorum Quorum for meetings requires the attendance of at least 50% of the core members.
Schedule of Meetings The MEMPC will meet three times per year, following major emergencies involving the municipality or as required. Meetings will follow an agenda and be minuted.
Sub-committee’s and Working Groups The MEMPC may set up sub-committees as required to investigate and report on specific issues. Two standing sub-committees are: • Municipal Fire Management Planning Committee (MFMPC) • Municipal Recovery Planning Committee (MRPC)
Reporting The MEMPC is required to submit a report (or Minutes) on its meeting to the next available Council meeting. The MERO is responsible for facilitating this process. A sub-committee set up by the MEMPC is required to report on its meetings to the next available MEMPC meeting. The MEMPC Minutes or Report are to be forwarded to the Grampians Regional Emergency Management Planning Committee (GREMPC) for their information by the MERO The reporting may be in the form of either: • Copy of the Minutes & associated documents • Summary report
Administration Administrative support to the MEMPC including the development, maintenance and amendments to the MEMP, will be coordinated by the MERO and supported by the agency membership as required
Review of Terms of Reference The Terms of Reference are reviewed annually.
Appendix B: MEMP Agency 24 Hour Contact List Agency Hours Contact Details Yarriambiack Shire Council BH 03 5398 0100 24/7 0429 978 817 Ambulance Victoria BH Warracknabeal 03 5398 2264 24/7 Group Manager Wimmera District wimmera.groupmanager@ambulance. vic.gov.au BH Grampians Regional Health Commander 03 5229 8890 Victoria Police: Municipal 24/7 0427 954 836 Emergency Response Coordinator (MERC) - Warracknabeal VicPol: Regional 24/7 0427 146 945 Emergency Response Coordinator VicPol: State Police 24/7 0419 776 972 Liaison Officer Country Fire Authority 24/7 District 17 Horsham 1800 608 117 (CFA) [email protected] 24/7 District 18 Swan Hill 1800 820 118 [email protected] 24/7 District 16 Ararat 1800 858 116 [email protected] Department of Education & BH Ballarat 03 5337 8444 Training (DET) 24/7 Security Services Unit – emergency notifications 03 9589 6266 Regional Emergency Management Coordinators 24/7 Jeff Cooper 0419 398 701 / 03 5225 1015 BH 24/7 Andrea Cox Agency Hours Contact Details 0407 861 841 / 03 5337 8429 BH Agency Hours Contact Details Department of Health & Horsham 03 5381 9762 Human Services (DHHS) 24/7 Regional Emergency Management 1800 238 414 24/7 Regional Environmental Health Officer Stephen Waddington 0419 449 785 / 03 5333 6057 BH Department of Economic 24/7 136 186 Development, Jobs, BH 03 5362 2111 Horsham Office Transport & Resources (DEDJTR) BH 03 5336 6626 Regional Agency Commander Department of BH 03 5362 2111 Environment, Land, Water 24/7 03 5362 0720 & Planning (DELWP) Environmental Protection 24/7 1300 372 842 Authority GrainCorp BH 03 5382 9101 GWMWater 24/7 1300 659 961 Wimmera Catchment BH 03 5382 1544 Management Authority (CMA) Powercor 24/7 13 22 06 Ausnet Services 24/7 Service reporting 13 77 99 Gas emergency 13 67 07 Victoria State Emergency BH 03 9256 9800 Services (VICSES) 24/7 13 25 00 VicRoads 24/7 13 11 70 Australian Red Cross 24/7 1800 232 969 West Wimmera Health BH 03 5391 4222 Service 24/7 03 5391 4299 Executive on-call Rural Northwest Health 24/7 03 5396 1200 Agency Hours Contact Details Wimmera Uniting BH 03 5362 4000 Dunmunkle Health Service 24/7 03 5385 5700 Agency Hours Contact details St John Ambulance 24/7 03 8588 8500 VicTrack 24/7 03 9619 1111 ARTC 24/7 08 8217 4540 VLine 24/7 03 9619 1077 Table 7 MEMP Agency 24 Hour Contact List
Agency Report Municipal Emergency Management Planning Committee
Agency: Yarriambiack Shire Council
Report Date: 02-04-2019
Please report on the following that is relevant to your agency and the MEMPC. Items 1, 2 & 3 may be discussed in the meeting; Item 4 is for information only
1. Emergency incidents involved in: • Beulah house fire • Haystack fires
2. Emergency Planning issues relevant to the MEMP:
3. Risk Management issues relevant to the municipal area: Urban Hydrant pressure- where to next???
GRAMPIANS RSFMPC FULL COMMITTEE MEETING MINUTES 21 NOVEMBER 2018 PAGE 2 OF 8 Matters arising from the previous Minutes 3. 15 August 2018. Item 10.3 –Ground Ball Hydrants – The issue is that hydrants are capped. Western Water have advised that it will note hydrants out of service and will repair as soon as possible (within two weeks). CFA and some municipalities are planning to meet with Central Highlands Water to discuss process and timelines for hydrant repair. We should have Water Authorities on the Committee. (Grampians Wimmera Mallee Water and Central Highlands Water are members of the full Committee). Michael Boatman to take up with CHW & GWMW what their maintenance practices are. Update – Western Water is working with Central Highlands Water. Mark and Cherie have sent letters but received no response to date. Is there a standard for pressure that comes out of hydrants? (Phil Kuhne asking the question on behalf of Yarriambiack). Water Industry Technical Standards 200 kPa ACTION: Write to GWMW - Board Chair and CEO. (Phil Kuhne to provide background details for incorporation). Update: Michael Boatman to discuss issues with CHW & GWMW in relation to maintenance and water pressure. Update 21 November – Section 165 of the Water Act requires hydrants to be installed but exempts Water Boards for compliance to water pressure. AS 2149.1 designates 200 kPa but does not make a requirement for compliance. This is a State-wide issue where influence is required to address how Water Boards do business. Complete
4. Other emergency management information relevant to the MEMPC: • Council has received updated version of the Warracknabeal Memorial Kindergarten Emergency Management Plan •
Report Author: Michael Evans
Municipal Fire Management Planning Committee Meeting Yarriambiack Municipal Office 34 Lyle Street, Warracknabeal 19th March 2019 10.00am Minutes
1. Meeting open: 10.05am
2. Attendance List: Craig Byron ( MFPO YSC), Praphulla Shrestha (EM Coordinator), Michelle Ellis (EM Project Officer), Robin McNally (CFA D18 Operations Officer), Trevor Starbuck (CFA Southern Mallee), Rob McNally (D18 CFA Operations Officer), Ian Marshmann(CFA Southern Mallee),Colin Newell( CFA Group Officer Warracknabeal), Michael Boatman (CFA Community Safety Officer), Ron Cahill (CFA Dunmunkle Group Officer), Matt Keller (Parks Vic Fire Field Officer), Mark Jolly (Parks Vic Ranger Team Leader), Rod Delahunty (GWMWater Asset Maintenance), Lindsay Barry (CFA Proxy for Craig Britton), Danielle Leehane (DELWP Proxy for Matt Goodie)
3. Apologies: Matt Goody and Dom Uljanic DELWP, Alfred Mason and Craig Brittain CFA D17
4. Confirmation of previous minutes:
Moved: Colin Newell Seconded: Praphulla Shrestha
5. Actions items: Nil.
All closed. Question: Phil’s actions? VicRoad and Victrack – they did present on their slashing program? They were discussed at last meeting. Definitely closed. - Additional note: 0006 and 0008 closed, but will follow up with Victrack.
6. Correspondence In/Out:
Letter from VFB CFA 28/1/19 – re promotion of 1800 burn off number with rates, unfortunately unable to promote as already sent. But has been promoted via media and with permits. Nil from WEMT.
7. 7.1 Michelle Ellis – new WEMT project officer. Welcome. 7.2. MFMP – Appendix C and Appendix G – need to review annually. List of asset and who is responsible. Has not been reviewed for 2 years, it has been noted that some of the listed responsible departments are incorrect. Form small technical committee to review appendix. Suggest a member from CFA, Council, FFM, GWM Water, Vic Roads, Parks Victoria? PV happy to sit on committee. Meet prior to meeting with CFA risk intelligence. Volunteers for Sub Committee are CFA – Lindsay Barry, Parks – Matt Keller, GWM Water Rod Delahunty, YSC Craig Byron, WEMT Praphulla Shrestha. Praphulla to invite Greg Deutscher from VicRoads.
7.3. Emergency Fire Incident Review: 7.3.1. CFA provided a fantastic report from CFA dataset. Majority were haystack fires but one house fire in Warracknabeal. House was a total right off, problem with adjoining house, which was saved. Still in hands of investigators. 15 haystack and infrastructure fires, primarily due to late rain in December. Millions of dollars of hay lost sadly. Wimmera Mallee has lost approx. 5 million dollars (hay and associated costs), which is significant to the district. On the upside lower harvester fires. Proof that education program is working.
7.4 VFFR Review -Nil discussion at this point.
7.5 FARSS – no formal applications. Applications due around Sept, closing around Nov. Please forward to Craig. CFA scheme – annual subsidy for providing access around fire tanks; road works, drainage etc.
Brigade suggestion: Rosebery tank (standard tank) Rosebery - Rainbow and Tower Road
7.6 Schedule 13 permits – Started endorsing permits to burn, 12 March following meeting with Craig Brittain and LG colleagues to try and gain consistency. Agreed 1pm start pending suitable weather conditions. YSC permit prescription will be handed around during the meeting. Some councils are point blank refusing to issue schedule 13 permits. Some councils are placing prescriptions in regarding burning on public holidays or weekend due to lack of volunteers etc, YSC have decided against this prescription.
District 17 position supports the issuing of permits over public holidays and weekend, CFA will have response capacity. Not sure where the perception of lack of volunteers or capacity has stemmed from? Irrespective of day burning the prescriptions must be met! This is up to the permit holder.
120ha? This does not adequately cover average paddock size, so going to be in breach straight up. YSC permit is 100ha currently so will need to be reviewed. Windrow burning may have had a smaller Ha listed. Members thought that 400Ha was approved. Anyone opposed to Ha amount being raised? Nil.
Action (Lindsey): Craig CFA to contact Craig YSC to workshop.
7.7 Sub Committee reports: Nil.
8.0 – Agenda items:
8.1 Already discussed,
8.2 Already discussed 8.3 Stubble burning operational guideline – was developed via a working committee. Sole purpose was to accompany the permits, educational tool. Keeping in mind only for grass and stubble. In Draft format still.
Suggestions received and welcomed: Clarity around important to follow up after a burn. Bolding ‘obtain permit…’ and a note along the lines ‘obtaining a permit is not a right, it’s a privilege and if you do the wrong thing you will need to wait until the FDP is over to burn’
Feedback to CFA directly.
8.4 Stubble burning permits – on the YSC website. FP Assistant is very thorough with double checking permits received. Most farmers in YSC do the right thing; it is in their best interest to do the right thing. Permit turn-around time is quick, sometimes a couple of hours, unless really busy and then by the end of day.
Nil issue really with tree burning, there is a prescription in the permit regarding trees: 3m bare earth break. Brigades are very vigilant. CFA also can and does inspect pre- burn sites where possible and when convenient.
SB Application may need review for clarity as some confusion re Ha size listed within application.
8.5 Community Climate Change Adaption 3CA grant program, worth between 25 – 75K Council can apply, CFA supports application. Example: some LG’s open community halls as cooling centres for vulnerable persons or high fire areas – some halls are not that cool, so ideas: air conditioning, solar panels, batteries, tanks etc. Bolster power supplies in community based relief centres? Applications close end of March. CFA cannot apply.
Suggestion made from the floor – Neighbourhood Safer Place?
9.0 Agency reports;
9.1 YSC – House fire already mentioned, house completed destroyed. Was insured and quickly demolished. Nil issues. Still be investigating.
House Fire Beulah – Phillips Street, building still standing. Not sure where this is sitting at with the MBS department? Dispute between owners, adjoining building with one building insured, the other not.
Number of hay stack fires already mentioned. Council has been called upon for machinery assistance.
FPNs finished Feb 2019, not quite 2 rounds, however regrowth with Dec rain. Vacant blocks and absentee owners not always compliant and will end up with two bills with contractors. Infringements will go out to repeat offenders. Can be tricky with interstate owners, post can take weeks, YSC gives leeway when applicable.
Hydrant pressure issue: general trend during period of drought are to reduce the water pressure in drought areas to mitigate leakage, this does impact on fire fighting capacity although. Water boards are not required to provide water for fire fighting purposes, only potable water. What is the minimal pressure? CFA seeking information and then will look at legislation changes to support fire fighting capacity. GWMWater acknowledges the pressure is an issue as are leaks when the pressure is increased, so work in progress.
9.2 CFA District 17- Report are tabled. Some additional points: In response to the hay stack fires, CFA response went out via facebook, media, radio etc re: what to look for, possible warning signs. In response to declining volunteers etc, CFA has increased response to callouts to ensure adequate resources to deal with call out. CFA/VicPolice Zero tolerance policy need to make sure the community are aware of what is a lawful and non-lawful fire, which can be different to LG local laws.
Brigades have experienced issues with CFA 1800 call centre finding it problematic, might just be some call centre operators but they make it difficult for callers to gain information. CFA noted and will forward feedback.
9.3 FFM – Community maps – Planned burning maps left with Council. Will be a little later due to other commitments. Summer crew kept on until 3 May.
9.4 Brigades: Hay stack fires. 15 since NY. Significant rain event in December the cause. Goyura East Rd Emergency Water Tanks full. Rosebery East/ Brains Rd Subsidence in a tank is an OH&S issue. SFB and FCL considered to be still correct; however another swipe with the grader will access the slashing.
Hopetoun station has come on line and now has access to ULT, fantastic asset.
Plastic couplings need to be reviewed; the plastic was run over and no longer could be used.
That Council investigate upgrading their tankers to aluminium fittings with all appropriate adaptors to fit CFA facilities
Moved: Lindsey Seconded: Colin Carried.
Warracknabeal airport operational and set up every TFB.
10. General Business:
10.1 Council to inspect Rosebery tank site to ensure safe access
Moved: Trevor Seconded: Ian
10.2 Illegal dump at the Beulah Rec Res. Needs signs, significant fire hazard if self-combusts.
10.3 Tree trimming various laneways.
10.4 Claire from FFM Mallee – Safer together, community engagement ideas, when and how and where to get the community to attend meetings in YSC. Keen to get more people involved and share the ideas.
10.5 Bryntherian Forest south of Rupanyup, Bryntherian access point over main channel? Draft 150319
MEMORANDUM OF UNDERSTANDING (MoU)
THIS AGREEMENT IS MADE ON
……………..DATE……………..
BETWEEN
XX SHIRE / Rural City Council
AND
YY Animal Facility Manager/Operator
Purpose This Memorandum of Understanding (MoU) details the agreement between XX………………………..Shire/Rural City Council and YY………………….. Facility Manager/Operator to use the mentioned facility as an Emergency Animal Accumulation Centre (EAAC) in response to any significant emergency event (………………..), leading to human and animal displacements.
This MoU specifically incorporates: • Priority use of the facility as Animal Accumulation Centre (AAC) over existing bookings. • Roles and responsibilities of both parties. • Maintenance of the AAC facility. • Stand down and return of the facility for normal business.
Signed: ……………………………………………………
Chief Executive Officer (or representative of CEO?), XX Shire/Rural City Council
Signed: ……………………………………………………
The Animal Facility Manager/Operator
Animal Welfare Support – Sub Plan (2017; revision April 2019): Appendix K Draft 150319
Background Relief and recovery operations in an emergency event are responsibilities that require collaboration and coordination shared between individuals, communities, non-government organisations, businesses and government agencies. Such partnering during times of need will help strengthen links with community, build community resilience and results into faster and sustainable outcomes.
Further, Council is responsible for the provision of Animal Welfare as designated under reference Acts and policies as below. • Emergency Management Act 1986 and 2013 • Prevention to Cruelty to Animal Act 1986 • Domestic Animal Act 1994 • Impounding of Livestock Act 1994
This agreement is drafted to utilize the mentioned facility to use as animal accumulation centre after an emergency leading to animal displacement (pets).
In such context, ……YY…facility manager/operator has agreed to allow the use of the mentioned facility for an emergency animal accumulation purpose.
The Facility Manager/Operator’s obligations / responsibilities • At a request from Council’s Municipal Recovery Manager (MRM) or Local Laws Coordinator (LLC), ensure the facility is immediately available for use as an Emergency Animal Accumulation Centre (EAAC). • Provide contacts for the facility’s representative/s (manager/operator) that can be contacted 24 hours per day, 7 days per week if necessary to enable access outside of normal business hours. • Allow the facility to remain open outside of normal operating hours for an extended period of time. • Allow some sleeping space for animal owner(s) in appropriate building/shelter for limited period until the animals are there in the facility. • Refer any matters of discussion and /or conflict in the first instance to the Animal Owner and/or Council focal point (MRM or Local Laws Coordinator) • Prioritize the facility to be used as EAAC over all existing bookings and other uses. • Communicate with the other users of the facility to advice of cancellation of bookings while the facility being used as Emergency Animal Accumulation Centre. • Maintain the facility, which includes cleaning, waste removal, refill consumable stocks of items, when in use as EAAC. • Display signage that directs animal owners and others to and within the facility.
Animal Welfare Support – Sub Plan (2017; revision April 2019): Appendix K Draft 150319
• Secure all doors windows and gates, and set any alarms diligently on all occasions during the period of use of the facility as EAAC. • Operate and manage the facility as usual when being used as EAAC mobilizing own existing staff, equipment, etc. for example.
XX Shire / Rural City Council obligations / responsibilities • Council will provide details for the Municipal Recovery Manager (MRM) and Local Laws Coordinator (LLC), who will be the key contacts in the animal welfare respect. • Coordinate for linking animal owners and the facility manager/operator for use the facility after emergency for temporary residence of displaced animals. • Provide as sufficient advance notice as practicable to utilise the facility for emergency AAC. • Provide additional staff and/or approved volunteers to supervise and provide services to animal and animal owner using the facility (if requested and possible). • Ensure compliance of all regulatory requirements. • Ensure that nothing is done that may prejudice any insurance policy held. • Connect the facility manager/operator to relevant government department to reimburse utility and staff costs for EAAC use as agreed. • Decide to close the use of facility as EAAC as soon as it is no longer required and promptly advise to the facility manager/operator. • Ensure an assessment of the facility regularly to utilize the facility as EAAC in a regular basis. • Council will provide food for displaced pets and/or find a way to re-in burse the cost involved in pet food supply, while pets are in EAAC and/or 7 days, whichever comes first.
Animal Owners obligations / responsibilities: • Keep the animal fit, healthy and vaccinated. • Inform EAAC and council about the health and behavioural status of animal. • Manage the her/his animal faecal waste • Help maintaining a reasonable peace, comfort or privacy of neighbours while utilizing the facility as EAAC.
General conditions • It is noted between the parties that Council may use its staff and registered volunteers. Any action or omission taken by such staff or volunteer that results in a potential legal liability to a third party will be indemnified under Council’s Insurance. • The agreement may be terminated in writing by either party subject to 28 days written notice.
Animal Welfare Support – Sub Plan (2017; revision April 2019): Appendix K Draft 150319
• Any and all issues raised are to be discussed between Council’s Local Laws Coordinator and the facility Manager in the first instance. • Any issues unable to be resolved as above should be referred to the duty Municipal Recovery Manager. • Additional reference acts: o Occupational Health and Safety Act, 2004.
Duration of the agreement The term of this Memorandum of Understanding shall be 3 years commencing on the date this agreement is executed.
Amendment in MoU The terms and condition in this document can be amended with mutual understanding between signing parties.
Animal Welfare Support – Sub Plan (2017; revision April 2019): Appendix K
Wimmera Emergency Management Resource Sharing Program Quick References
Partnering Councils Roles & Responsibilities p11
Preparedness Arrangements p16 Hindmarsh – Horsham Response West Wimmera – Yarriambiack Arrangements p19
Relief Arrangements p22
Recovery Arrangements p23 Emergency Animal Appendices Welfare Support A: Local Contact Information p25
Sub-Plan B: State Wide Contact Information p30
C: Animal Accumulation Centres p32
F: Available Animal Housing Sites p37 Restricted Version 1 July 2017
H: Animal Processing Procedure p46
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Table of Contents
Certificate of Endorsement...... 4 Distribution ...... 5 Amendments ...... 6 Plan Development ...... 7 Glossary and Acronyms ...... 7 Disclaimer ...... 7 Introduction ...... 8 Authority to Plan ...... 8 Scope ...... 8 Purpose...... 9 Objectives ...... 9 Related Documents ...... 9 Review and Testing ...... 9 Information Sharing ...... 10 Organisational Roles and Responsibilities ...... 11 Primary Agencies ...... 11 Department for Economic Development, Jobs, Transport and Resources (DEDJTR) ...... 11 Department of Environment, Land, Water and Planning (DELWP)...... 12 Local Government ...... 12 Relief ...... 12 Municipal Emergency Resource Officer (MERO) ...... 13 Municipal Recovery Officer (MRM) ...... 13 Relief Centre Coordinator (RCC) ...... 13 Council Ranger ...... 13 External Organisations ...... 14 Australian Veterinary Association (Vic) ...... 14 Royal Society for Prevention of Cruelty to Animals (RSPCA) ...... 14 Animal Welfare Organisations ...... 14 Wildlife Shelters and Carers...... 14 Other State Agencies ...... 15
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Victoria Police (VicPol) ...... 15 Department of Health and Human Services (DHHS) ...... 15 Country Fire Authority (CFA) ...... 15 Victorian State Emergency Services (VicSES) ...... 15 Preparedness Arrangements ...... 16 Municipal Emergency Management Planning Committee (MEMPC) ...... 16 Training ...... 16 Memorandum of Understanding (MOU) ...... 17 Animal Accumulation Centres ...... 17 Deceased Animal Disposal Sites ...... 17 Response Arrangements ...... 19 Activation of the Plan ...... 19 Processing Animals ...... 19 Animal Emergency Accommodation ...... 20 Humane Destruction ...... 20 Disposal of Dead Animals ...... 21 Briefing and Debriefing ...... 21 Relief Arrangements...... 22 Emergency Relief Centre Arrangements ...... 22 Recovery Arrangements ...... 23 Donations ...... 23 Food Items ...... 23 Non-Food Items ...... 23 Financial ...... 23 Volunteers ...... 23 Appendix A: Local Contact Information for Emergency Animal Welfare Support .... 25 Appendix B: State-Wide Contact Information for Emergency Animal Welfare Support ...... 30 Appendix C: Animal Accumulation Centres ...... 32 Appendix D: Emergency Housing Guidelines ...... 34 Appendix E: Animal Accommodation Requirements ...... 35 Appendix F: Available Animal Housing Sites ...... 37 Appendix G: Emergency Water Supplies ...... 39
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Appendix H: Animal Processing Procedure ...... 46 Appendix I: Animal Registration Form Template ...... 47 Appendix J: Water Quality Guidelines ...... 48
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Certificate of Endorsement Under the provisions of the Emergency Management Act 1986, the Municipal Emergency Management Planning Committee (MEMPC) of each Partner Council has facilitated the writing of this Emergency Animal Welfare Support sub-plan to complement their Municipal Emergency Management Plan (MEMP). This sub-plan has been tabled at a meeting of the MEMPC for each Partner Council and endorsed by them as a sub-plan of their MEMP on the following date:
Chair: Cr. Rob Gersch Hindmarsh Shire Council, MEMPC Date: 27 July 2017
Chair: John Martin Horsham Rural City Council, MEMPC Date: 20 July 2017
Chair: Cr. John Houlihan West Wimmera Shire Council, MEMPC Date: 17 July 2017
Chair: Tony Brennan Yarriambiack Shire Council, MEMPC Date: 11 July 2020
The Wimmera Emergency Animal Welfare Support Sub-plan has been forwarded to each Partner Council’s meeting for noting.
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Distribution A copy of this sub-plan is provided to MEMPC members as per each Councils MEMPC Membership List. The current version of this sub-plan is maintained on the “Crisisworks” platform maintained by each Council for their emergency management. A public copy that has confidential information not for public distribution is available on each Councils website at: www.hindmarsh.vic.gov.au www.hrcc.vic.gov.au www.westwimmera.vic.gov.au www.yarriambiack.vic.gov.au
Upon written application to one of the Partner Councils, a copy of this plan may be provided. Contact can be made as follows: Hindmarsh Shire Council – [email protected] Horsham Rural City Council – [email protected] West Wimmera Shire Council – [email protected] Yarriambiack Shire Council – [email protected]
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Amendments Amendment Details of Amendment Amended By Number Date 1. Nov 2016 Draft V1.0 distributed for comment WEMT 2. July 2017 V1.0 endorsed by each MEMPC WEMT 3. October 2017 Administrative and formatting WEMT adjustments
Minor administrative updates may be made to this plan without the complete plan having to be endorsed again by Council. The minor updates will be noted by the MEMPC and recorded in the Version Control Table. To make comment on this plan, select the relevant section, note the comment and forward to the: Chairperson Municipal Emergency Management Planning Committee Hindmarsh Shire Council – [email protected] Horsham Rural City Council – [email protected] West Wimmera Shire Council – [email protected] Yarriambiack Shire Council – [email protected]
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Plan Development The Emergency Animal Welfare Support Sub-plan is a sub-plan of the Municipal Emergency Management Plan for each Partner Council. It has been developed in consultation between the Partner Councils, the Department of Economic Development, Jobs, Transport & Resources (DEDJTR) and other agencies as required. In developing this sub-plan, reference has been made to the Victorian Emergency Animal Welfare Plan (Revision 1).
Glossary and Acronyms This sub-plan may use terminology specific to Animal Emergency Welfare Support. Please refer to the Victorian Emergency Animal Welfare Plan (Revision 1) for a definition. The sub-plan will in the first instance fully write the title or phrase followed by the acronym. The acronym will be then used throughout the rest of the sub-plan.
Disclaimer The Councils of Hindmarsh, Horsham, West Wimmera and Yarriambiack make no representations about the suitability of the information contained in this document or any material related to this document for any purpose. The document is provided without warranty of any kind to the extent permitted by law. The Councils of Hindmarsh, Horsham, West Wimmera and Yarriambiack hereby disclaim all warranties and conditions in regard to this information, including all implied warranties and conditions or merchantability, fitness for particular purpose, title and non-infringement. In no event shall the Councils of Hindmarsh, Horsham, West Wimmera and Yarriambiack be liable for any special, indirect or consequential damages or any damages whatsoever resulting from the loss of use, data or profits, whether in an action of contract, negligence or other tortuous action, arising out of or in connection with the use of information available in this document. The document or material related to this document could include technical inaccuracies or typographical errors.
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Introduction
The four Partner Councils who make up the Wimmera Emergency Management Resource Sharing Program (WEMRSP): Hindmarsh, Horsham, West Wimmera and Yarriambiack are vulnerable to a number of hazards that impact their area and may affect the welfare of domestic animals (pets), livestock and wildlife. The area of the four municipalities is home to a large number of domestic animals, livestock and wildlife. The area is also traversed by major highways, which carry livestock in large volumes on a daily basis. This Emergency Animal Welfare Support Sub-Plan complements the Municipal Emergency Management Plan (MEMP) of each Partner Council. The focus of this sub-plan is to prescribe the municipal coordination arrangements that exist to support agencies which have a responsibility for emergency animal welfare support, this includes: 1. Domestic Animals (pets) – Local Government 2. Livestock – Dept. for Economic Development, Jobs, Transport & Resources (DEDJTR) 3. Wildlife – Dept. of Environment, Land, Water & Planning (DELWP)
Authority to Plan The Emergency Animal Welfare Support Sub-plan has been produced pursuant to Section 20(1) of the Emergency Management Act 1986
Scope The Wimmera Emergency Animal Welfare Support sub-plan refers to the municipal area bounded by the four Partner Councils and their Municipal Emergency Management Plans (MEMP). The sub-plan refers to domestic animals (pets), livestock and wildlife located within the municipal boundaries and is based on the principle of ‘Shared Responsibility’ where the owners of domestic animals and livestock will have arrangements in place before, during and after an emergency to manage the welfare of their animals. The focus of this sub-plan is in relation to the: Identification and assessment of affected animals in an emergency event Management of displaced animals in an emergency event Veterinary treatment and triage of affected animals Humane destruction and disposal of animals as a result of an emergency event
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Logistical coordination of goods and services for animals affected by an emergency event
Purpose The purpose of this animal welfare sub-plan is to assist in the coordination of animal welfare support for domestic animals, livestock and wildlife before, during and after an emergency.
Objectives The objectives of this plan are to: ensure animal welfare support is considered before, during and after an emergency prescribe the resources that are locally available to support this plan prescribe the resources available externally that may support this plan outline the municipal coordination arrangements for animal welfare support assess the need for animal welfare support before, during and after an emergency provide advice to the community on animal welfare support before, during and after an emergency
Related Documents This sub-plan should be read with reference to the following documents and legislation: 1. Victorian Emergency Animal Welfare Plan (Revision 1) 2. Municipal Emergency Management Plans for the Partner Councils of Hindmarsh, Horsham, West Wimmera and Yarriambiack 3. Relief Centre Operations Handbooks for the Councils of Hindmarsh, Horsham, West Wimmera and Yarriambiack 4. Emergency Management Act 1986 & 2013
Review and Testing This sub-plan is to be reviewed at least annually or after activation for an emergency event by the Municipal Emergency Management Planning Committee.
The sub-plan is to be tested by an exercise every two years unless it has been activated for an emergency event. An evaluation of the exercise is to be tabled with the MEMPC for their review.
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Information Sharing At times, animal owner/carer details may need to be provided to animal welfare support agencies to ensure comprehensive assessment of animals impacted by an emergency. This enables the coordinated delivery of services to affected owners/carers and their animals.
Council will coordinate the management of information in accordance with the Information Privacy Act 2000 and relevant policy. Where information is disclosed Council will record the details of the information and who it is released to, to the relevant file.
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Organisational Roles and Responsibilities
There is a number of Government Agencies and Non-Government Organisations who have a role and or responsibility in providing emergency animal welfare support.
Part 7 of the Emergency Management Manual Victoria (EMMV) lists a number of specific animal welfare emergencies e.g. emergency animal disease events and cetacean emergencies. In these cases, the EMMV assigns responsibility for managing an emergency to specific agencies.
In other emergencies listed under the EMMV e.g. bushfire and flood events, impacts on animal welfare may be identical to the broader emergency. In this case there is a controlling agency that requires the support of those Government Agencies and Non- Government Organisations with the requisite knowledge, skills and resources to manage animal welfare support.
Primary Agencies The following agencies have a primary role and responsibility in emergency animal welfare support. Department for Economic Development, Jobs, Transport and Resources (DEDJTR) DEDJTR is the primary agency for livestock and companion animal welfare support services in emergencies and has the following responsibilities: maintaining the Victorian Emergency Animal Welfare Plan provide emergency animal welfare management advice to agencies, organisations and the community identifying and assessing impacted animals provide advice on treatment, humane destruction or emergency salvage slaughter assessing fodder and water needs of impacted animals provide wildlife welfare advice to the Department of Environment, Land, Water & Planning (DELWP) coordinating animal welfare groups and volunteers assessing and reporting losses and damage investigating animal welfare complaints liaise with DELWP, Local Governments and animal welfare support agencies to ensure effective allocation of resources
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Department of Environment, Land, Water and Planning (DELWP) DELWP is the primary agency for wildlife welfare support services and has the following responsibilities: communicating wildlife emergency welfare arrangements to relevant stakeholders providing advice to response agencies regarding the impact of an emergency on flora and fauna developing information for public and media relating to the management of wildlife impacted by the emergency ensuring the treatment and care of wildlife is conducted in accordance with relevant legislation providing advice on wildlife carcass disposal
Local Government The role and responsibility of Local Government is summarised under the following headings as listed in the Victorian Emergency Animal Welfare Plan (Revision 1). Prevention and Risk Mitigation Ensure emergency relief and recovery components of MEMPs detail local emergency animal welfare support arrangements and providers for relevant animal welfare services, including: Communicate municipal animal welfare contacts and arrangements to relevant stakeholders Reference animal welfare information in publications and websites to assist broader community awareness, education and understanding Response Liaise with animal welfare agencies and organisations to enable effective and timely delivery of animal welfare support services Provide input to information for the public and media relating to the management of animals impacted by the emergency for release by the Incident Controller Relief Provide assistance with urgent animal welfare needs Manage donated goods and services offered to Council Emergency confinement of stray animals within the municipality Referral of animal welfare needs to welfare support organisations Coordination of clean-up activities Provide a point of contact for agencies and organisations in relation to emergency animal welfare support issues
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Make provisions for animals presenting at emergency relief centres that include provision for the registration, treatment and housing of animals at the relief centre or advise animal owners of alternative arrangements where animals cannot be housed at the site Recovery Work with DEDJTR to assist in ongoing animal welfare recovery within the municipality Coordinate recovery services for animal owners and carers
The following key positions in Council provide a summary of their role in coordinating emergency animal welfare support before, during and after an emergency event. Municipal Emergency Resource Officer (MERO) The MERO is responsible for the coordination of Council resources and activities in support of a controlling agency managing an emergency. Municipal Recovery Officer (MRM) The MRM in consultation with the MERO is responsible for the coordination of relief and recovery activities. Relief Centre Coordinator (RCC) The Relief Centre Coordinator manages the Emergency Relief Centre and the services provided through them. Council Ranger In an emergency event, the Council Ranger’s function is coordinated by the MERO. The Ranger will assist in implementing Councils Emergency Animal Welfare Support sub-plan. Their role may include the following: 1. Receiving, recording and distributing information on emergency animal welfare support issues 2. Identify and assess emergency animal welfare risks 3. Advise and consult with the MERO and MRM on emergency animal welfare support 4. Liaise with and coordinate the distribution of additional resources from animal welfare support agencies 5. Prioritise animal welfare operational activities 6. Attend community recovery meetings as required
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External Organisations There are a number of external agencies and suppliers who may provide emergency animal welfare support services depending on the emergency event location and their resource capacity. DEDJTR monitors an emergency event and consults with the Australian Veterinary Association and RSPCA where local resources are exhausted. The following is a list of some of the external agencies who may provide emergency animal welfare support with a summary of the services they may provide:
Australian Veterinary Association (Vic) Access is via DEDJTR Communication with and support of veterinarians and other agencies in the treatment of animals maintaining a data base of volunteer veterinarians and veterinary nurses monitoring the level of support being provided by veterinarians and practices preparation and distribution of fact sheets and other technical information to veterinarians treating injured animals
Royal Society for Prevention of Cruelty to Animals (RSPCA) Access is generally via DEDJTR undertaking animal welfare assessment activities reporting animal welfare needs managing the distribution of donations providing advice to pet owners
Animal Welfare Organisations Assist in the establishment and resourcing of triage sites Provision of veterinary and animal treatment services Provision of boarding facilities and portable housing Distribution of donated pet food and fodder Maintaining registers Assisting with animal transport Wildlife Shelters and Carers providing assistance in wildlife rescue, relief and recovery activities where authorised, provide treatment, rehabilitation and release of wildlife affected by emergencies
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Other State Agencies The following lists the role of other State Agencies in emergency animal welfare support.
Victoria Police (VicPol) ensuring emergency animal welfare support is represented in State, Regional and Local plans ensuring Traffic Management Point arrangements allow the timely delivery of animal welfare support services ensuring emergency animal welfare support issues identified through initial impact assessments are referred to DEDJTR
Department of Health and Human Services (DHHS) ensuring that emergency animal welfare support is represented in State, Regional and Local relief and recovery plans
Country Fire Authority (CFA) as a control agency, ensuring approved emergency animal welfare support messages are provided to the community and media ensuring that emergency animal welfare support issues identified through rapid impact assessments are referred to DEDJTR
Victorian State Emergency Services (VicSES) as a control agency, ensuring approved emergency animal welfare support messages are provided to the community and media ensuring emergency animal welfare support issues identified through rapid impact assessments are referred to DEDJTR
Appendix B: State-Wide Contact Information for Emergency Animal Welfare Support contains a table with state-wide animal services contact details that may be able to provide assistance regarding animal welfare during an emergency.
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Preparedness Arrangements
Each of the Partner Councils prepares for emergency animal welfare support services through the development of this sub-plan and the following activities.
Municipal Emergency Management Planning Committee (MEMPC) Animal emergency welfare support services will be represented by DEDJTR and Council at MEMPC meetings as required. The MEMPC of each Partner Council facilitates the development and review of this Animal Emergency Welfare Support Sub-plan that supports their Municipal Emergency Management Plan. The MEMPC will ensure that animal emergency welfare support will be included in appropriate exercises to test and train for the activation of this sub-plan.
Training The Partner Councils facilitate appropriate training for Council Staff who may be involved in animal emergency welfare support activities. Council Rangers have specific accreditations required to manage animals. These requirements are found under and may include: Prevention Of Cruelty To Animals Act 1986 & Regulations 2008 - Authorisation Domestic Animals Act 1994 & Regulations 2015 - Authorisation First Aid Victorian Firearms Long Arm Licence Firearms Safety Course Basic Wildlife Awareness Impoundment of Livestock Act 1994 & Regulations 2008 - Authorisation
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Memorandum of Understanding (MOU) The Partner Councils may consider authorising Council Rangers from one Council to operate in another Council in support of their Council Rangers during an emergency event to provide animal emergency welfare support. This may be facilitated by the relevant Councils signing a Memorandum of Understanding (MOU) and ensuring the Council Rangers have the appropriate authorisation and delegation of powers as required. Where a Memorandum of Understanding (MOU) is entered into between Councils, it will be referred to in this sub-plan.
Animal Accumulation Centres The Partner Councils have a number of animal accumulation centres within their municipality. They are listed in Appendix C: Animal Accumulation Centres. It is expected that these centres have emergency management plans in place to manage their livestock. However, during an emergency they may require assistance or be able to provide assistance.
Deceased Animal Disposal Sites The municipality is responsible for the coordination of clean-up activities in an emergency, including the disposal of dead animals.
DEDJTR provides advice regarding the disposal of dead animals, including location, type and number of animals to be disposed. The EPA will ensure that the appropriate disposal methods are adopted for wastes resulting from response activities.
In the event of an emergency, DEDJTR will liaise with each municipality regarding the carcass disposal needs of livestock and companion animals and with the assistance of the EPA can assist each municipality to identify suitable sites for disposal.
For wildlife, where a response is based on the Bushfire Protocols, it is the responsibility of the triage veterinarian to work with the each municipality to oversee the disposal of carcasses of euthanised wildlife.
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DEDJTR has a list of licensed landfill sites that may take dead animal carcasses across the State. Other sites may be identified and assessed in consultation between the Environmental Health Officer (EHO) from the municipality where the site is located and the Environmental Protection Agency (EPA) before an emergency and listed in this sub-plan as appropriate. The Horsham Rural City Council Dooen Road Landfill may be considered for carcass disposal once consultation has occurred between the MERO and EHO from the Council
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Response Arrangements
In the event of an emergency, respective animal emergency welfare support responsibilities will be activated in accordance with the classification given to the event e.g. Level 1, 2 or 3.
Where an emergency impacts animals, an appointed DEDJTR Animal Welfare Liaison Officer will interact with the MERO, or their delegate, to ensure animal welfare arrangements are in place that allow effective scoping, management and referral of animal welfare needs, as well as distribution of relevant public information. Appendix A: Local Contact Information for Emergency Animal Welfare Support provides a comprehensive list of key contacts relating to animal welfare.
Activation of the Plan The plan may be activated by: At the request of DEDJTR At the request of a Control agency Each Council based on incident information received
The response will be graduated depending on the: Incident Information Assessments made
Processing Animals An accurate record of each animal that is presented is extremely important. At least one person should be designated to complete paperwork, photograph and put identification on each animal presented.
This data is to be transferred into a central data base to ensure that animal owners have one reliable source of information when trying to locate an animal. The importance of this system should be communicated to other shelters and animal businesses that may receive animals directly from the public.
Appendix H: Animal Processing Procedure provides a procedure for processing animals presenting at a designated location Appendix I: Animal Registration Form Template provides a template of an Animal Registration Form.
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Animal Emergency Accommodation Accommodating animals in emergency housing is a last resort. The first option should always be with family or friends outside the affected area that can better provide for animals. If there is no feasible pet friendly accommodation, boarding kennels may be available and appropriate. Wildlife should be transferred to authorised wildlife carers located in a safe area. Appendix E: Animal Accommodation Requirements provides list of available short term housing options in each municipality. Animals should not be kept at the Emergency Relief Centre or in emergency housing and shelters for more than three days. Appendix D: Animal Housing Guidelines provides a guideline for animal emergency accommodation.
Humane Destruction It is the responsibility of the person in charge of animals to arrange for the humane destruction or salvage slaughter of impacted animals where the animals will continue to suffer if they remain alive, or where the animals have little or no chance of survival. DEDJTR will assist in the humane destruction or salvage slaughter of animals when the person in charge cannot perform the necessary actions to alleviate the suffering of their animals. This assistance may include referral to Veterinarians, DELWP or the RSPCA. Prevention of Cruelty to Animals (POCTA) trained and equipped officers (from RSPCA or local government) may also assist. Wherever possible, destruction activities will take place in consultation with the person in charge of affected animals. In situations where owners cannot be found, indemnity for immediate destruction in their absence is provided by Section 21 (ii) of POCTA Act 1986. In case of wildlife, the triage veterinarian is responsible for assessing the need for euthanasia. While it is prohibited to destroy native wildlife under the Wildlife Act, registered veterinary practitioners and appropriately accredited officers and volunteers who destroy wildlife in accordance with POCTA are exempt. Methods of destruction of animals must be consistent with the relevant Code of Practice, such as the Codes of Accepted Farming Practice for the Welfare of Animals (species specific in the case of livestock), Code of Practice for the Welfare of Horses and Code of Practice for the Welfare of Wildlife during Rehabilitation.
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Disposal of Dead Animals Due to possible health hazards, timely disposal of animal carcasses is critical. A number of on-farm and off-farm options exist for the disposal of dead animals resulting from an emergency, including licensed landfills, knackeries and rendering facilities and high temperature incineration. Disposal on private land and government owned sites, such as unlicensed or decommissioned landfill sites, may be allowed subject to section 30A (Environment Protection Act) approval from EPA and will require the development of a site management plan. The DEDJTR is the provider of advice regarding the disposal of dead animals, including location, type and number of animals to be disposed. The EPA will ensure that the appropriate disposal methods are adopted for wastes resulting from response activities. In the event of an emergency, the DEDJTR will liaise with each municipality regarding the carcass disposal needs of livestock and companion animals and with the assistance of the EPA can assist each municipality to identify suitable sites for disposal. For wildlife, where a response is based on the Bushfire Protocols, it is the responsibility of the triage veterinarian to work with each municipality to oversee the disposal of carcasses of euthanised wildlife.
Briefing and Debriefing Council will provide regular internal briefings to all staff involved in an emergency; these will be coordinated through the MERO and MRM. Animal welfare issues will be discussed at all briefings. At the end of any emergency, debriefings will be held and all staff involved in the emergency will be asked to be involved. Animals welfare issues will be discussed at a debrief. For detailed information on emergency briefings and debriefing procedures refer to the Municipal Emergency Management Plan (MEMP).
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Relief Arrangements
Each Partner Council is responsible for coordinating relief arrangements within their municipality. Relief arrangements are detailed in this sub-plan and the ERC Handbook.
Emergency Relief Centre Arrangements When a Relief Centre is open, the provision for animals will be made in accordance with the Relief Centre Handbook. The Council Ranger will work closely with the Relief Centre Coordinator to assist in the management of companion animals and stray animals.
Management of both companion animals and strays that present themselves at a relief centre or are collected from the emergency area will be processed as per Council local laws.
Assistance animals e.g. Seeing Eye dogs are allowed into and can stay in emergency relief centres. Under Section 9(2) of the Commonwealth Disability Discrimination Act 1992 an Assistance Animal is a dog or other animal that is:
accredited under a State or Territory law that provides for the accreditation of animals trained to assist a person with a disability to alleviate the effect of the disability; or accredited by an animal training organisation prescribed by the regulations for the purposes of this paragraph; or trained to assist a person with a disability to alleviate the effect of the disability, and to meet standards of hygiene and behaviour that are appropriate for an animal in a public place.
Other domestic animals that present may not be housed on-site, but in consultation with the owner/carer taken to alternative venues. The Relief Centre Coordinator and or Council Ranger will assist in facilitating alternative arrangements.
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Recovery Arrangements
Longer term animal welfare will be documented and addressed through the development of the Municipal Recovery Plan for the emergency event.
Donations Donations of money, goods and services may be made during an emergency event to assist in emergency animal welfare support. This sub-plan details how these donations may be managed. (Reference is made to the National Guidelines for Managing Donated Goods 2011). Food Items The MRM will liaise with local organisations to assist in the coordination of pet food donations. Otherwise a donated goods management plan and recording system will be developed for the emergency event.
The Victorian Farmers Federation may be activated to coordinate fodder distribution in large events in consultation with the MRM. Where they are not activated, the MRM will work with relevant agencies to coordinate distribution.
Non-Food Items The management of these items will be coordinated by the MRM who may delegate responsibility to an appropriate organisation.
Financial The MRM will determine how financial donations are received and managed for an emergency event. The MRM may liaise with an appropriate organisation to accept responsibility to manage financial donations in relation to an emergency as required.
Volunteers In the context of this sub-plan, volunteers who assist in emergency animal welfare support activities are members of organisations that are accredited to perform work in this area and have the appropriate management structure and training in place for their personnel. Spontaneous volunteers are to be acknowledged and referred to appropriate organisations that may be able to incorporate them into their activities.
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There may be no opportunity to utilise the services of a spontaneous volunteer due to: The specialised nature of the work Limited resources to equip a spontaneous volunteer e.g. safety equipment Limited management structures to supervise spontaneous volunteers Sufficient resources are already employed to manage the work load The MRM will coordinate acknowledgement of the offer of service from spontaneous volunteers in an appropriate manner.
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Appendix A: Local Contact Information for Emergency Animal Welfare Support
Please note: DEDJTR will assist in contacting: 1. Vets through the Aust. Veterinary Association (AVA) to provide services 2. RSPCA where extra services are required Circumstances permitting consult with DEDJTR first
SERVICE ORGANISATION CONTACT Animal welfare assessment Paul Beltz 0427 565 643 Dr Rod Bradman 0418 711 399 Amy Sluggett Livestock DEDJTR 0457 837 840 Companion animals RSPCA Ronnie Campbell 0408 764 271 Emergency ONLY 24h helpline: (03) 5430 4525 – May contact through DEDJTR Wildlife DELWP 1300 094 535 Hindmarsh - Municipal Emergency Animal Welfare 0428 500 244 HSC Ranger & Local Laws HSC 03 5391 4444 Horsham - Municipal Emergency Animal Welfare HRCC Ranger & Local 0409 944 033 HRCC Laws 03 5382 9777 West Wimmera - Municipal Emergency Animal Welfare WWSC Ranger & Local 0417 628 874 WWSC Laws 03 5585 9900 Yarriambiack Shire Council - Municipal Emergency Animal Welfare 0428 591 980 YSC Ranger & Local Laws YSC 03 5398 0100 Neighbouring Municipal Emergency Animal Welfare Support Northern Grampians Local Laws - Ranger 03 5358 8700 Shire Council Southern Grampians Local Laws - Ranger 03 5573 0444 Shire Council 1300 453 653 Local Laws - Ranger Glenelg Shire Council 03 5522 2208
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SERVICE ORGANISATION CONTACT Local Laws - Ranger Buloke Shire Council 1300 520 520 Mildura Rural City 1800 241 540 Local Laws - Ranger Council 03 5018 8100 Identification of affected animals Paul Beltz 0427 565 643 Dr Rod Bradman 0418 711 399 Amy Sluggett Livestock identification DEDJTR 0457 837 840 Ronnie Campbell 0408 764 271 Emergency ONLY 24h helpline: (03) 5430 4525 Pet identification National Pet Register (Microchips or tags) 1300 734 738 Central Animals (Ranger/authorised person 1800 333 202 Register to access) Veterinary Practices 25 Dimboola Rd Horsham Veterinary Domestic Animals Horsham Vic 3400 Hospital (03) 5381 1439 29 O’Callaghan Pde Domestic & Livestock O’Callaghan Parade Horsham Vic 3400 except Horses Veterinary Clinic (03) 5381 1996 37 Woolcock St Warracknabeal Vic 3393 Brian Clark Veterinary (03) 5394 1100 Domestic & Livestock Surgeons 135 McPherson St Warracknabeal & Nhill Nhill Vic 3418 (03) 5391 3134 (08) 8762 1885 Rural Vet Services Domestic & Livestock 0419 621 886 Naracoorte
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SERVICE ORGANISATION CONTACT 82 Stewart Terrace Naracoorte SA 5271 (08) 8762 1955 Naracoorte & Penola Emergency: 0428 834 706 Domestic & Livestock Veterinary Centres 42 Church Street Penola SA 5277 (08) 8737 2252 Emergency: 0428 834 706 19 Woolshed St Bordertown Veterinary Domestic & Livestock Bordertown SA 5268 Clinic (08) 8752 1478 Veterinary Treatment/Triage Mrs Robyn Fraser “Laundon Pines” 510 Horseshoe Bend Rd Dimboola Vic 3414 (03) 5389 1659 Ms Heather R Phillips 156 Oliver Schmidt Rd Grass Flat Vic 3409 0448 715 036 Ms Michelle A Wood Wildlife Carers DELWP 198 Bullocky Mary Rd Black Range Vic 3381 (03) 5358 5559 Ms Lea Crystal 841 Broughton Rd Broughton Vic 3418 (03) 5392 8292 Miss Vicki L Stevens 175 Shells Rd Wartook Valley Vic 3401 (03) 5383 6298 Amy Sluggett 0457 837 840 Volunteer Vets and DEDJTR with Australian Ronnie Campbell Nurses Veterinary Association 0408 764 271 Emergency ONLY 24h helpline: (03) 5430 4525
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SERVICE ORGANISATION CONTACT RSPCA Phone: (03) 9224 2222 Australian Veterinary Fax: (03) 9224 2200 Association [email protected] Triage support Phone: (03) 9722 1265 www.bluecrossanimals.org.au Blue Cross Animals [email protected] May contact through DEDJTR Animal Destruction (Consult with DEDJTR where appropriate) Paul Beltz 0427 565 643 Amy Sluggett Livestock DEDJTR 0457 837 840 Companion animals RSPCA Ronnie Campbell 0408 764 271 Emergency ONLY 24h helpline: 1800 675 888 Geoff Miller DEDJTR 0428 599 927 DELWP-Parks Victoria 1300 094 535 Wildlife HRCC 03 5382 9777 YSC 03 5398 0100 WWSC 03 5585 9900 HSC 03 5391 4444 Carcass disposal (Consult with DEDJTR where appropriate) HRCC: 03 5382 9777 Municipal Rangers to YSC: 03 5398 0100 Transport facilitate WWSC: 03 5585 9900 HSC: 03 5391 4444 Horsham Rural City Council (HRCC) Dooen Road Landfill site Consultation required MERO : 03 5382 9777 (Licenced) with the MERO and Environmental Health Officer (EHO) Auld’s Stock Removals - Knackeries (03) 5857 2683 Stanhope Pet Meat Processors (03) 5593 1986 Camperdown Pet food processor P/L (03) 5572 4544 Hamilton Phone (24/7): 1300 372 842 Approvals EPA Fax: (03) 9695 2610
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SERVICE ORGANISATION CONTACT Donated fodder suppliers Victorian Farmers Phone: 1300 882 833 Fodder (Mainly Sheep & Federation (VFF) Fax: (03) 9207 5500 Cattle) (Consult with DEDJTR [email protected] before contacting direct) Pet food support Horsham PAWS 0427 221 231 Animal Welfare Groups 0427 221 231 Domestic Pet support Horsham PAWS [email protected] Tania Decker Horse support Pony Rescue 0428 148 802 Wildlife help Help for Wildlife 0417 380 687
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Appendix B: State-Wide Contact Information for Emergency Animal Welfare Support Consult DEJTR for advice where appropriate on who to contact in the emergency event.
ORGANISATION PHONE WEBSITE Australasian Animal Record 1800 025 461 www.aar.org.au (microchips) (03) 9600 Australian Veterinary Association www.ava.org.au 2930 (03) 9434 Cat Protection Society of Victoria www.catprotection.com.au 7155 Central Animal Records (microchips) 1800 333 202 www.car.com.au (Requires Ranger to access) Dept. of Health &Human Services 1300 650 172 www.dhhs.vic.gov.au (DHHS) Dept. Economic Development, Jobs, 136 186 www.agriculture.vic.gov.au Transport & Resources (DEDJTR) Dept. of Environment, Land, Water & 136 186 www.delwp.vic.gov.au Planning (DELWP) (03) 9788 Dogs Victoria www.dogsvictoria.org.au 2500 (03) 9720 Feline Control Council www.hotkey.net.au/~fccvic 8811 Ferret Rescue 0428 553 609 www.vicferrets.org.au Governing Council of Cat Fancy (03) 97524217 www.cats.org.au Help for Wildlife 0417 380 687 www.helpforwildlife.org.au National Pet Register (microchips) 1300 734 738 www.petregister.com.au Requires Ranger to access Petcare Information and Advisory www.petnet.com.au Service (02) 9476 Petsafe www.petsafe.com.au 5631 Project Hope Horse Welfare Australia 1300 881 606 www.phhwv.org.au Inc. (03) 8327 Red Cross www.redcross.org.au 7700 (03) 9224 RSPCA www.rspcavic.org 2222 (03) 9329 The Lost Dogs Home www.dogshome.com 2755
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ORGANISATION PHONE WEBSITE VicRoads 131 170 www.vicroads.vic.gov.au (03) 9275 Victorian Animal Aid Trust www.vaat.org.au 5608 Victorian Bushfire Information Line 1800 240 667 www.emergency.vic.gov.au Victorian Farmers Federation 1300 882 833 www.vff.org.au Wildlife Victoria 1300 094 535 www.wildlifevictoria.org.au (03) 9285 Zoos Victoria www.zoo.org.au 9300
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Appendix C: Animal Accumulation Centres Consult DEJTR where appropriate for advice first on who to contact in the emergency event.
Hindmarsh Shire Council - Animal Accumulation Centres
Facility-Location Main Threat Existing arrangements Luv a Duck – Nhill, Biosecurity Business Continuity Plans Dimboola & Wynum Fire, Power Outage Biosecurity Rethus Cattle Feedlot Not Known Fire Albrecht – Gerang Biosecurity Not Known Gerung Cattle Feedlot Fire Horsham Rural City Council - Animal Accumulation Centres
Facility-Location Main Threat Existing arrangements Has capacity to move stock in Quantong Dairy Flood, Fire case of flood Horsham Regional Has Business Continuity Fire Livestock Exchange Plans Turkey Farm – Flood, Fire, Power Not known Dadswells Bridge Outage Two duck Farms at Fire, exotic animal Not known Tooan disease, Power Outage The Giant Koala Zoo – Flood, Fire, Power Not known Dadswells Bridge Outage None – animals on site only Horsham Racetrack Limited threat on race days None – animals only on site Horsham Showgrounds Flood for Greyhound racing and Show days Dunkerrie Road Horses Fire Not known Pony Rescue Tooloondo Fire Not known Horsham Pound Fire – limited threat Not known
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West Wimmera Shire Council - Animal Accumulation Centres
Facility-Location Main Threat Existing arrangements Bringalbert – Cattle Biosecurity & Fire Not Known feedlot Tallageira- Sheep feedlot Biosecurity & Fire Not Known Harrow-Sheep feedlot Biosecurity & Fire Not Known Minimay-Piggery Biosecurity & Fire Not Known Charam-Piggery Biosecurity & Fire Not Known Biosecurity, Fire, Power Not Known Nurcoung-Duck stud Outage Neuarpurr-Sheep feedlot Biosecurity & Fire Not Known Karnak-Piggery Biosecurity & Fire Not Known Gymbowen-Piggery Biosecurity & Fire Not Known Telopea Downs-Sheep Biosecurity & Fire Not Known feedlot Yarriambiack Shire Council - Animal Accumulation Centres
Facility-Location Main Threat Existing arrangements Warracknabeal Pound Flood None Warracknabeal Regional None-animals on site on sale Flood Livestock Exchange days Warracknabeal None – animals only on site Fire, Flood Showground on show days Brim Piggery Fire, Flood Not known Warracknabeal Duck Fire, Power Outage Not known Farm Murtoa/Warracknabeal None – animals only on site Fire, Flood Racecourse for race days
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Appendix D: Emergency Housing Guidelines Emergency housing should provide the following: Animal admission and identification record keeping Secure and functional housing Food and water Triage sites or access to veterinary treatment for injuries, illness and humane destruction Identifying and contacting owners (lost and found registers) Animals requiring special attention (horses, wildlife etc.) Staff health and safety Processing and distribution of donated goods
Conditions attached to animal emergency housing Animals with no identified owner will be handled according to the municipality’s stray animal’s policy. Animals presenting with an owner can be housed under the following conditions: All animals are held at the owners risk Owners are required to feed the animal Water will be provided for the animals Housing is only short term. Animals that remain at the shelter after three days may be processed as unowned animals. Animals must be confined or on leash at all times Animals with special needs will need to be managed by the owner to ensure they do not cause harm or discomfort to other animals Animals must not be moved from their designated crate/pen without notification to the person in charge of the animal emergency housing Animals that are not well or have an infectious disease will be managed on a case by case basis. Suitable alternative arrangements for accommodation will be made; this will be done to protect the health of other animals in a facility.
Access for owners/carers of pets in alternative shelter options away from them will be managed according to the incident and resource capacity at the time.
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Appendix E: Animal Accommodation Requirements
Due to the increased stress levels amongst animals during an emergency, all possible effort must be undertaken to minimise its effects. Predator and prey species should be kept as separate as possible Animals should be inspected ideally every four hours to ensure their environment is adequate to maintain their health If any animal appears sick, injured or its behaviour has changed it has to be reported to the manager as soon as possible Animals in the relief centre should be provided with food in sufficient quantity and nutritional quality to meet the daily requirements for the condition and size of the animals Food and water containers should be of a suitable type for the animal and should not easily spill Animals should have access to water at all times Dogs Dogs should be walked daily Poo bags and garbage bins should be readily available If dogs that have been declared menacing, dangerous or of a restricted breed are presented at the relief centre, they must wear a muzzle and their specified collar and be restrained on a secure leash until alternate suitable housing can be arranged Further information on the care of dogs can be found in the “Code of practice for the private keeping of dogs” and “Code of practice for the management of dogs and cats in shelters and pounds” Cats Cages need to be large enough to allow for a sleeping area, water container and a litter tray Cats should be provided with clean litter every day and litter trays should be disinfected between each use Further information on the care of cats can be found in the “Code of practice for the private keeping of cats” and “Code of practice for the management of dogs and cats in shelters and pounds” Small Pets A variety of small pets such as rabbits, guinea pigs, rats, mice or reptiles are likely to arrive at relief centres. These will hopefully arrive in cages suitable for housing and confinement. Further information on the care of small pets can be found in Codes of Practice or DEDJTR information sheets.
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Birds
Birds are particularly susceptible to stress Perches must be provided for birds that rest by perching. The perches must be of sufficient diameter to allow the bird to maintain a firm grip. There must be sufficient perch space for all birds in a container to perch comfortably at the same time Bird cages must be covered or kept in a darkened room at night to enable them to get appropriate rest Further information on the care of birds can be found in the “Code of practice for the housing of caged birds” Livestock In most large emergency situations DEDJTR will establish its own Incident Management Team to coordinate field operations relating to fire affected agricultural properties. People transporting large livestock to an ERC or an emergency shelter should be directed to the nearest large, safe venue for holding them. Possible sites may include show grounds, saleyards, empty feedlots and confinement buildings with adequate ventilation, airports, airplane hangars, livestock auction markets and fenced pasture. Further information on the care of livestock can be found in the “Codes of accepted farming practice”. Wildlife Wildlife requires special housing and care. DELWP is the primary support agency for the welfare of wildlife. If wildlife is presented at the relief centre advice should be sought from DELWP on the appropriate course of action regardless of whether it is owned or wild. Information on the care of wildlife can be found in the “Code of practice for the welfare of wildlife during rehabilitation”. Horses Horses can be adequately housed for a short time on an oval or in a paddock as long as there is adequate fencing, water and food and any pasture is fit for horse consumption. Unfamiliar horses should not be housed adjacent to each other as they may bite or kick each other through fencing. Stallions will require specialist fencing and should be housed separately from other animals. Further information on the care of horses can be found in the “Code of practice for the welfare of horses”.
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Appendix F: Available Animal Housing Sites
Hindmarsh Shire Council - Available Animal Housing Site SITE CAPACITY CONTACT Steve Nicholson Municipal Pound 50-100 sheep/cattle 0428 500 244 Saleyards Sheep mainly HSC 5391 4444 A & P Society 0438 911 608 Showgrounds Small numbers of livestock HSC 5391 1682 Race Course 5391 1682 Race Course Generally Horses only HSC 5391 4444
Horsham Rural City Council - Available Animal Housing Site SITE CAPACITY CONTACT Greyhound Pavilion: 100 Justin Brilliant Horsham greyhounds, no mixed breeds Tel: (03) 5382 4329 Showgrounds Maydale Pavilion: horses, cows, Fax: (03) 5382 1949 Poultry shed Mobile: 0418 361 268 26,000 sheep, 500 cattle, goats. Livestock Exchange No pigs Phone: (03) 5382 1542 (Burnt Creek) Water facilities on site No food kept on site Inside: 12 dog pens various sizes (room for approx. 12-24 dogs), 19 cat pens (room for approx. 29 cats) HRCC Local Laws Ranger Pound (Golf Course Outside: 10 cages for rabbits, 03 5382 9777 Road, Horsham) guinea pigs etc. (potentially room 0409 944 033 for 20 animals) Cattle sheep yards 30-40 head at a pinch of cattle or more sheep Some minimal food kept on site Natimuk Mitchell Street/Jory Street, Livestock Showgrounds Natimuk Vic 3409 Wimmera Racing Club Racecourse Horses Mobile: 0427 989 212 [email protected]
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West Wimmera Shire Council - Available Animal Housing Site SITE CAPACITY CONTACT Small animal holding capacity President: Amanda Munn Kaniva Showgrounds mainly poultry. Council supplied 03 5392 2557 portable yards can improve capacity Livestock/poultry pavilions. Council President: Ian Hiller Edenhope supplied portable yards can improve 03 5585 7275 Showgrounds capacity Ranger Limited domestic (5 dogs-4 cats) Edenhope Pound 0417 628 874 and large livestock holding capacity 03 5585 9900
Yarriambiack Shire Council - Available Animal Housing Site SITE CAPACITY CONTACT 8 Dogs, 9 Cats Ranger Minimal food on site. Outside yard Warracknabeal Pyers Street can accommodate up to 40 sheep Pound Warracknabeal and 12 cattle 0428 591 980 Water on site (03) 5398 2233 Wet Noses Boarding 34 dogs only 3790 Borung Hwy Kennel Warracknabeal 34 horses, 36 pens available for smaller animals (goats, small pigs, A&P Society Warracknabeal some sheep and rabbits) Ken Goodwin Showgrounds Water on site (03) 5398 1425 280 cages for roosters/chooks, guinea pigs Aaron Zwar 15,000 sheep 0407 979 866 Saleyards Water on site Tony Brennan 0427 515 238 President: Brian Clark Racecourse Horses (03) 5394 1100
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Appendix G: Emergency Water Supplies For a map of the sites: www.ourwater.vic.gov.au/saving/farms/emergency- supply/types The water suitability definition used in the table is as per Water Quality Guidelines in Appendix H.
Hindmarsh Shire Council - Emergency Water Supplies WATER LOCATIO ADDRESS CONTACT SUITABLE ACCESS N FOR HSC At CFA Fire Shed Irrigation, Potable Detpa (03) 5391 Shed locked (Preston Rd) Mineral Water 4444 HSC In yard, not Nhill-Diapur Rd (at Potable- Diapur (03) 5391 locked, gate Diapur Hall) Acceptable 4444 latch damaged Pine Ave off Horseshoe Bend Rd HSC Dimboola (back corner of Rifle (03) 5391 Potable-Desirable Not Known Range & Wastewater 4444 treatment plant) Coker Dam at Coker Dam Rd (left off HSC Gerang Shed locked highway after (03) 5391 Potable-Desirable Gerung (key: Lyle Tune) Dimboola driver 4444 reviver site) HSC Pigick Kurbrunin Rd Kurnbrunin (03) 5391 Potable-Desirable Not Known (Kurbrunin Rd end) 4444 Rainbow-Nhill Rd at HSC Lake Irrigation, Potable Shed locked Lake Hindmarsh (03) 5391 Hindmarsh Mineral Water (key: Lyle Tune) School Rd 4444 Lorquon Township HSC Irrigation, Rd (north side of dirt Lorquon (03) 5391 Potable Mineral Not Known track, look for 4444 Water windmill frame) Nhill-Jeparit Rd at HSC Woorak-NiNi-Lorquon Potable Woorak (03) 5391 Not Known Rd (20 m from Nhill- Acceptable 4444 Jeparit Rd)
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Horsham Rural City Council - Emergency Water Supplies WATER LOCATION ADDRESS CONTACT SUITABLE ACCESS FOR Western Burnt Creek HRCC Highway/Burnt Creek Industrial (03) 5382 Stock Not Known Drive (Horsham Rural Estate 9777 Livestock Exchange) HRCC Not Known Cooack Road (end of Irrigation, potable Cooack (03) 5382 Grass Flat Road) mineral water 9777 Western Highway HRCC Dadswells (400 m east of Golton (03) 5382 Stock Not Known Bridge Road) 9777 8 Dock Lake Road HRCC (Taylors Lake Irrigation, potable Dock Lake (03) 5382 Not Known Reserve off Western mineral water 9777 Highway) Henty Highway HRCC Dooen (Dooen Recreational (03) 5382 Stock Shed locked Reserve) 9777 HRCC Drung Arnotts Road (03) 5382 Potable-desirable Not Known 9777 HRCC Firebrace Firebrace Street (03) 5382 Potable-desirable Shed locked Street 9777 Kalkee Road (Kalkee HRCC Kalkee Recreational (03) 5382 Stock Not Known Reserve) 9777 Cnr Laharum Road (Wonwondah- HRCC Laharum Dadswells Bridge (03) 5382 Potable-desirable Shed locked Road and Old 9777 Wartook Road) Yulong East West HRCC Telangatuk Road at the bend off Irrigation, potable (03) 5382 Not Known East Telangatuk East mineral water 9777 Rocklands Road
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HRCC Tooan Tooan-Mitre Road (03) 5382 Potable-desirable Not Known 9777
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West Wimmera Shire Council - Emergency Water Supplies WATER LOCATION ADDRESS CONTACT SUITABLE ACCESS FOR WWSC Casterton-Edenhope (03) 5585 BORE -Potable - Chetwynd Rd, in town, 300m from Not Known 9900 Acceptable corner
water salinity is WWSC Wombelano Rd, 200m 27000CE units – (03) 5585 Douglas from Harrow Clear not suitable for Not Known 9900 Lake Rd consumption or
irrigation WWSC Potable – Edenhope Shire Yard Langford St (03) 5585 Shed locked acceptable 9900 50m up Hennessys Rd WWSC BORE – Potable Gymbowen from Natimuk-Frances (03) 5585 Not Known Acceptable Road 9900 Edenhope-Coleraine WWSC BORE- Irrigation, Rd past Nhill turnoff on Harrow (03) 5585 potable mineral Not Known left, 1.6km before Bore 9900 water Rd Jane Duff WWSC Reserve (03) 5585 BORE- Potable Natimuk-Frances Road Not Known (nearest town 9900 desirable is Mitre) Nhill-Harrow Rd WWSC BORE- irrigation between Miga Lake Kalinger (03) 5585 Potable Mineral Not Known and Gymbowen, 50m 9900 water from Blackers Rd Rec Reserve Lake WWSC Lake BORE- Potable Charlegrark, Lake (03)5585 Not Known Charlegrark desirable Charlegrark Rd 9900 WWSC Rec Reserve Minimay BORE- potable Minimay (03) 5585 Not Known Tallegeira Frances Rd acceptable 9900 Mitre Road 100m off Mitre Rd, WWSC BORE – Potable (nearest town Public Hall 200m from (03) 5585 Not Known acceptable is Nurcoung) Chenoweths Rd 9900
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WATER LOCATION ADDRESS CONTACT ACCESS SUITABLE FOR Cnr Nhill-Harrow & WWSC Nurcoung Jack Breens Rd (03) 5585 Not Known Not Known 9900 Redfords WWSC Road BORE Irrigation Chappel Rd on lane (03) 5585 (nearest town potable mineral Not Known way 9900 Telopea water
Downs Harrow Rd Rec WWSC BORE irrigation Wombelano Reserve 20m from (03) 5585 potable mineral Shed locked crossroads 9900 water
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Hindmarsh – Horsham – West Wimmera - Yarriambiack Emergency Animal Welfare Support Sub-Plan
Yarriambiack Shire Council - Emergency Water Supplies WATER LOCATION ADDRESS CONTACT SUITABLE ACCESS FOR On Shire Land west YSC of Phillips St and emergency Beulah south of Lascelles (03) 5398 Stock water Easy Access St (Dam – Storm 2467 Water Run-off) 0427 511 550 Simson St, James Brim Recreation Reserve McFarlane Stock Water Easy Access (Catchment Dam) 0427 535 147 Access not Brim Henty Hwy (Silos) Not known Stock Water known YSC Austin St (in emergency Hopetoun Hopetoun Caravan (03) 5398 Stock water Easy Access Park) 2467 0427 511 550 YSC emergency Horsedip Road Hopetoun (03) 5398 Stock water Easy Access (Catchment Dam) 2467 0427 511 550 YSC emergency Cummings St Hopetoun (03) 5398 Stock water Easy Access (Catchment Dam) 2467 0427 511 550 Lake Lascelles, Burt Hallam Hopetoun Stock Water Easy Access Austin St 0417 012 003 YSC Wimmera Hwy – emergency Rupanyup opposite Cemetery (03) 5398 Stock water Easy Access (Catchment Dam) 2467 0427 511 550 Gibson St – Committee of Rupanyup Recreation Reserve Stock Water Easy Access Management (Catchment Dam) YSC emergency Warracknabea Henty Highway) (03) 5398 Stock Water Shed locked l (near saleyards) 2467 0427 511 550
Version 1.0 - 10 November 2016 44
Hindmarsh – Horsham – West Wimmera - Yarriambiack Emergency Animal Welfare Support Sub-Plan
WATER LOCATION ADDRESS CONTACT SUITABLE ACCESS FOR YSC Henty Highway – emergency Warracknabea Avdata Touch Truckwash (near (03) 5398 Stock Water l Key Saleyards) 2467 0427 511 550 YSC emergency Warracknabea Pyers Street Depot Emergency (03) 5398 Stock Water l – Standpi