Municipal Emergency Management Planning Committee Meeting Yarriambiack Shire Council Rooms 34 Lyle St, Warracknabeal 2nd April 2019 11 am – 1pm Minutes 1 MEETING OPEN 2 ATTENDANCE / MEMBERSHIP LIST & AGENCY 24 HOUR CONTACT LIST (Appendix B of MEMP) – REVIEW 3 APOLOGIES: Philip Yew Wimmera Uniting, Darren Welsh West Wimmera Health, Lyn McKenzie Redcross, Colin Newell W’Beal CFA 4 CONFIRMATION OF PREVIOUS MARCH MINUTES Moved: Craig Byron Second: Gavin Kelly Carried 5 ACTION ITEMS FROM PREVIOUS MINUTES – Refer Attachment (none for this meeting) 6 CORRESPONDENCE – INWARD / OUTWARD INCLUDING WRITTEN AGENCY REPORTS – (Refer Table 1 for documents received) • DEDJTR Received contact update via an email • ARTC Received contact update via an email • REMT Received notice of contact list update via EMCOP • YSC Received EM plans for Beulah, Hopetoun and Warracknabeal kindergartens via email 7 STANDING ITEMS: 7.1 Municipal Emergency Management Plan (MEMP) & Sub-Plans 7.1.1 Nil 7.2 Emergency Incident Review Local emergency incidents since last MEMPC meeting - issues encountered? • House fires at Beulah, Hopetoun and Warracknabeal • Hay stack fires • EM phone and MERC issue. Sargent at Ararat. Private to get equipment in (Murtoa). Nil MERC and MERO. YSC Council CEO is reviewing whether to have one phone or go through a call centre. HRCC initiated call centre, however having issues. ESTA would be ideal, however also problematic. 7.3 Upcoming Local Events For your awareness • Y Fest Easter parade • Rupanyup Dirt Music festival Council is revisiting the festival events form. Hindmarsh Shire Councils form was highlighted as a good example to use. WEMT could look at a standardised template for all four Councils. 7.4 Risk Management 7.4.1. Combined Risk Management Plan: consultant engagement (WEMT) A combined Risk management workshop has been scheduled for 23 rd of May 7.5 Relief and Recovery 7.5.1 Nil 7.6 Report of sub-committees 7.6.1 MFMPC minutes- emailed out via link. Fire restrictions to be lifted in the central part of Yarriambiack 8/4/2019 with the rest of the shire to be confirmed. 8 AGENDA ITEMS 8.1.1 Non-Emergency events (the old Single Incident house fires) –Red Cross Lyn MacKenzie Draft MOU for single house fire has been developed by YSC. 8.1.2 Animal Welfare Plan Appendix C and Appendix J to be added, MOU for Animal Accumulation Centres. Paul from DEDJTR reviewed document and provided some formatting changes and some recommendations advice. Animal health people- Risk Management Workshop and joint MEMPC agenda item. Topic experts- Veronica Campbell and Paul Beltz to be invited. 8.1.3 MEMPC Terms of Reference (ToR) Review 8.1.4 MEMP Appendix B (24 hour Contacts List) Review Suggested changes to be implemented when possible to both documents 9 GENERAL BUSINESS 9.1 Urban Hydrant pressure- M Evans- discussions on the report presented. Water Act needs to be changed for any enforcement of minimum water pressure requirement on hydrants. CFA are at a high risk of not being able to fight fires in town due to low water pressure. Businesses are having to put infrastructure in place to meet building code guidelines/requirements so what is the good of reticulated water supply? 200kPa is reasonable for residential but not for agencies. E.g. Small business case- Warracknabeal hospital having to purchase tanks and pumps for required valves by the water authority. MAV and Emergency Management Victoria and Council’s will need to lobby the government to make changes to the Act. 9.2 Murra Windfarm- discussion re multi agency meeting held at Horsham last year. AV- significant delays in response because of incorrect addressing. Incorrect Vicdata in ESTA as there are only two parcels listed but there are multi roads and multi properties to access each turbine site. Changes need to be made to planning schemes so that the correct addressing guidelines can be implemented. A meeting of regional planners is too take place. Paul Burton (AV) to pursue the issue further on behalf of agencies. 9.3 CFA- MRMS recent issues with direction from CFA on the ground. All communications must go back through the duty officer. 9.4 SES- Thank you for the business and council for 40 th celebrations at the Warracknabeal unit. CRC – Chris Berry finishes on Friday the 5 th of April. Agency is also now recruiting for vacant positions 9.5 WEMT will start to review sub plans, Flu and heatwave. MoU Resource sharing. Auslan training tomorrow 3rd of April – 12 participants. MEMEG – funding MERP continued? MAV council’s capacity in emergencies – councils to download tool and complete the survey. 9.6 Pandemic Influenza. Business continuity – send ill workers home. P2 stores and supplies-check availability? Councils in east dropping their immunisation program due to availability. Other items: 10 DATE AND LOCATION OF NEXT MEETING: Time, Date & Venue?? Joint Meeting: 25 th July (Venue TBC) Suggested agenda items for next meeting • Resource Sharing MoU • Influenza Plan – for endorsement • Heatwave Plan – for endorsement 11 MEETING CLOSED Please read following attachments prior to meeting: Table 1: Correspondence Ref No. AGENCY CORRESPONDENCE - 1 Red Cross Report from Lyn McKenzie 2 YSC Report from Craig Byron 3 SES Report from Gavin Kelly 4 WEMT On farm emergency water infrastructure scheme 5 Agriculture Vic Report from Heather Drendel 6 WEMT MEMP Terms of Reference 7 WEMT MEMP Agency 24 hour contact list update 8 YSC Report from M Evans 9 YSC MFMPC minutes 10 WEMT MOU for Animal Accumulation Centres 11 WEMT Animal Welfare Plan Appendix C (Plan attached) 12 13 14 15 16 17 18 19 20 21 22 23 24 25 For all emergency activations (24hrs): 1800 232 969 Red Cross Emergency Services Reporting on March 2019 Activities Local Contact Details State Office Contact Details Resources Lyn MacKenzie – 23-47 Villiers Street, North Online Resources: Divisional Operations Melbourne, VIC 3051 http://www.redcross.org.au/emergency- Officer resources.aspx Mobile: 0459 984 108 [email protected] Facebook: Red Cross Emergency Services Victoria Meeting , Date YSC MEMPC 27 th February, 2019 Division , Region Wimmera Submitted by Lyn MacKenzie LOCAL/REGIONAL ACTIVATIONS 2 volunteers from this division went up to Queensland to help with recovery/ outreach after the Townsville floods. 3 volunteers from this division went over to Bunyip, Gippsland, to help with Recovery/Outreach for 4 days over the long weekend. ACTIVITIES ACROSS VICTORIA: 1. Red Cross Activation and Response Australian Red Cross Emergency Services Victorian Division was activated this month for the following incidents: RELIEF AND RECOVERY OUTREACH • 2009 Black Saturday 10 year Anniversary Events (67 people assisted) • Banyule Unit Fires (3 people assisted) Volunteers attended Emergency Relief Centres in response to bushfires • Grantville (12 people assisted) • Daylesford (40 people assisted) • Sale (30 people assisted) • Moe (20 people assisted) • Buchan (60 people assisted) 2. Non-Major Emergencies Red Cross Victoria has continued to respond to Non Major Emergencies and provided relief assistance to a total 40 people. ACTIVITIES NATIONALLY: 3. North-West Queensland Deployments For all emergency activations (24hrs): 1800 232 969 The 6 th “Wave” of Red Cross volunteers was deployed to Townsville on 26 Feb 2019, bringing the total number of Red Cross volunteers deployed to Queensland in 2019 to 45. These volunteers provided Psychosocial First Aid, Incident Management support and Register.Find.Reunite services. FURTHER INFORMATION 4. Neighbour Day Neighbour Day is Australia’s annual celebration of community, encouraging people to connect with those who live in their neighbourhood. This year it falls on Sunday March 31, and for the first time VICSES, CFA and the Victorian Emergency Services Red Cross are combining together to promote the event. We recognise that community members who have strong relationships with their neighbours are more likely to help one another and achieve better outcomes when faced with an emergency. We are encouraging our members, volunteers and agency partners to take leadership and show the way for others by forming strong connections with their own neighbours and then by celebrating Neighbour Day. Look-out for more information through our social media channels. 5. Non-Major Emergency (previously Single Incidents) coordination post-July 1, 2018 Red Cross provides a 24-hour service for Non-Major Emergencies (NME - previously Single Incidents). Humanitarian Relief, centred on an impacted persons’ situation and needs (call 1800 232 969). • Red Cross is an impartial humanitarian volunteer organisation that responds to provide relief assistance in all hazards and all emergencies across Victoria • Red Cross can assist local councils in their coordination of NME Relief as per EMMV (part 4 – 1.3) • Red Cross has over 15 years of experience and corporate knowledge in dealing with NME • Red Cross can be activated by the council via the State Duty Officer, and trained local volunteers can immediately deliver relief assistance to the impacted person(s) (including accommodation, food and water, material aid) * • Red Cross can provide Psychological First Aid for impacted people; assist them with services and provide appropriate advocacy support • Potential Red Cross recovery outreach after completion of an NME in consultation with council * Upon Council’s confirmation (verbal or written), Red Cross can pay immediately for any costs associated with relief provision and will invoice Council (Quarterly Billing as per ‘Council