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Meeting 20-02 Page 1 the Corporation Of Meeting 20-02 Page 1 The Corporation of the Township of Mattice – Val Côté Meeting 20-02 (regular) February 3rd, 2020 Minutes of the regular meeting of Council held on February 3rd, 2020, at 7:00 pm, in the Municipal Council Chambers at the Town Hall, 500 Highway 11, Mattice, Ontario. Present: Councilor – Steve Brousseau Councilor/Acting Mayor – Daniel Grenier Councilor – Richard Lemay Councilor – Joyce Malenfant Staff: CAO/Clerk – Guylaine Coulombe Treasurer – Annie Plamondon Absent: Mayor – Marc Dupuis ******************************************************************************************* 1. Opening of meeting The Acting Mayor opened the meeting at 7:00 pm 2. Approval of the Order of Business The following item was added: 7.11 OCWA request to purchase pump - Resolution 20-17 3. Pecuniary interest Nil 4. Delegation and Presentation Denis Lemieux asked Council to transfer 97 hours from his 2019 vacation time to 2020 (instead of only 80 hours). He explained that he has already taken the extra vacation hours in the month of January 2020. 5. Adoption of minutes of previous Council meeting - Resolution 20-18 February 3rd, 2020 Meeting 20-02 Page 2 6. Treasurer’s report 6.1 Draft financial report to December 31st 2019 - Resolution 20-19 6.2 Air brake training - Resolution 20-20 7. CAO’s report 7.1 Resolutions/requests for support The following request for support was received and filed: a) City of Sarnia – deep geological repository project b) NeCN – tile drainage project - Resolution 20-21 7.2 Parish requests re: curling hall and kitchen - Resolutions 20-22 and 20-23 7.3 Northern Corridor Business Guide - Resolution 20-24 7.4 World Autism Awareness Day - Resolution 20-25 7.5 AMO – free online course on Asset Management for Elected Officials - Filed 7.6 MMAH – Clerks’ Forum: CAO to advise the Ministry of Council’s concerns in this regard (travel time and disbursements) - Agreed 7.7 SOP – compressor gauge reading - Resolution 20-26 7.8 Emergency management – agreement required for Red Cross services: CAO to obtain further information in this regard - Deferred February 3rd, 2020 Meeting 20-02 Page 3 7.9 Report – various items a) Meetings attended/training received: a public information/consultation process will be initiated as a result of an upcoming significant loss of tax revenue - Agreed b) Information - Filed c) Complaints received / requests made: CAO to call upon the OPP with respect to a dog’s constant barking - Agreed d) For Council’s consideration i) use of arena lobby from 11 am to 5:30 pm for a Poker rallye on February 15th - Agreed ii) showcase prizes - Resolution 20-27 7.10 Calstock Power Plant – future in jeopardy - Resolution 20-28 7.11 OCWA request to purchase pump - Resolution 20-29 8. Mayor’s report Nil 9. Councilors’ reports A. Councilor Brousseau - Verbal report of the Hearst Forest LCC presentation offered in Hearst on January 29th, 2020 entitled ¨Our Forest, Our Future¨ B. Councilor Grenier - Verbal report of the CCEJ/Forma-Jeunes meeting held in Hearst on January 23rd, 2020 C. Councilor Lemay - Verbal report of the public meeting hosted by MP Guy Bourgouin in Hearst on January 16th, 2020 with respect to northern Ontario winter road maintenance and safety D. Councilor Malenfant - Verbal report of the Forest Sector Strategy consultation process which took place in Timmins on January 15th, 2020 - Verbal report of the MVC Public Library meeting held on January 15th, 2020 - Verbal report of the Foyer des Pionniers meeting held in Hearst on January 23rd, 2020 February 3rd, 2020 Meeting 20-02 Page 4 10. By-laws 10.1 By-law no. 844 – compensation and allowances, municipal employees - Resolution 20-30 10.2 By-law no. 845 – remuneration and expenses, members of Council and officers - Resolution 20-31 10.3 By-law no. 846 – interim tax billing - Resolution 20-32 11. Caucus a) Caucus – Resolution 20-33 b) Regular meeting – Resolution 20-34 12. Minutes/Periodic reports The following minutes and reports were received and filed: 12.1 Hours of work – December 2019 12.2 MVC Public Library – December 11th, 2019 meeting 13. Correspondence The following correspondence was received and filed: 13.1 Office of the Solicitor General – upcoming roundtable sessions 13.2 OMAFRA – Rural Economic Development Program 14. Resolutions Agenda Resolution 20-17: Steve Brousseau - Richard Lemay THAT the agenda, as amended, be hereby accepted. Carried Minutes Resolution 20-18: Richard Lemay – Joyce Malenfant BE IT RESOLVED THAT the minutes of Council’s regular meeting 20-01 held on January 13th , 2020 be hereby adopted. Carried Financial report Resolution 20-19: Steve Brousseau – Joyce Malenfant BE IT RESOLVED THAT the draft financial report ending December 31st, 2019, be hereby approved as circulated. Carried February 3rd, 2020 Meeting 20-02 Page 5 Air brake training Resolution 20-20: Steve Brousseau - Richard Lemay BE IT RESOLVED THAT Council agrees to pay for an air brake training course for a total of five participants (three firefighters and two employees) at a cost of THREE HUNDRED AND SEVENTY-FOUR ($374.00) DOLLARS each, and; BE IT FURTHER RESOLVED THAT a reimbursement agreement be signed by part time employee Nicolas Rice in this respect. Carried Tile drainage project Resolution 20-21: Richard Lemay – Steve Brousseau BE IT RESOLVED THAT the CAO provide a letter of support to NeCN with respect to their funding proposal to the NOHFC for the Regional Tile Drainage Project no. 7. Carried Parish – use of curling hall Resolution 20-22: Steve Brousseau – Joyce Malenfant BE IT RESOLVED THAT Council hereby agrees to allow the Parish to hold garage sales in the former curling hall throughout 2020 free of charge. The agreement will specify that all items are to be packed and stored at the back of the hall by November 30th, 2020. Carried Parish – use of kitchen Resolution 20-23: Steve Brousseau - Joyce Malenfant BE IT RESOLVED THAT Council hereby agrees that, in light of the fact that it is renting both the community hall and the ice rink surface on June 6th 2020, the Parish will be able to use the kitchen and food warmers free of charge on that date. Carried Northern Corridor Business Guide Resolution 20-24: Richard Lemay – Steve Brousseau BE IT RESOLVED THAT Council hereby agrees to participate in and to contribute ONE THOUSAND ($1,000.00) DOLLARS towards the publication of the Northern Corridor Business Guide prepared by the Kapuskasing & District Chamber of Commerce. Carried February 3rd, 2020 Meeting 20-02 Page 6 World Autism Awareness Day Resolution 20-25: Joyce Malenfant – Richard Lemay BE IT RESOLVED THAT Council for the Municipality of Mattice – Val Côté hereby declares April 2nd, 2020 as World Autism Awareness Day and commits to raising the autism flag on that day. Carried Compressor gauge reading Resolution 20-26: Steve Brousseau - Richard Lemay BE IT RESOLVED THAT the SOP pertaining to compressor gauge reading is hereby approved as circulated. Carried Showcase prizes Resolution 20-27: Steve Brousseau – Joyce Malenfant BE IT RESOLVED THAT Council is prepared to offer a family pass for the badminton season, kayak rentals (2) for a weekend and two hours of ice rental in ¨The Price is Right¨ showcase that will be held during the upcoming Missinaibi winter carnival. Carried Calstock Power Plant Resolution 20-28: Steve Brousseau – Richard Lemay BE IT RESOLVED THAT a letter signed by the Mayor be sent to Minister Rickford asking for his assistance to prevent the closure of the Calstock Power Plant. Carried OCWA request to purchase pump Resolution 20-29: Richard Lemay – Steve Brousseau BE IT RESOLVED THAT Council hereby approves the purchase of a new peristaltic pump and chemical mixer by OCWA in order to allow for the continuous use of soda ash in our water treatment process. Carried By-law no. 844 Resolution 20-30: Richard Lemay - Joyce Malenfant BE IT RESOLVED THAT By-law no. 844, being a by-law to establish compensation and allowances for expenses of municipal employees for 2020, be hereby adopted. Carried February 3rd, 2020 Meeting 20-02 Page 7 By-law no. 845 Resolution 20-31: Steve Brousseau - Richard Lemay BE IT RESOLVED THAT By-law no. 845, being a by-law to establish remuneration and allowances for expenses for members of Council and its officers for 2020, be hereby adopted. Carried By-law no. 846 Resolution 20-32: Steve Brousseau - Richard Lemay BE IT RESOLVED THAT By-law no. 846, being a by-law authorizing a tax levy before the adoption of the estimates for the year 2020, be hereby adopted. Carried Caucus Resolution 20-33: Steve Brousseau - Richard Lemay BE IT RESOLVED THAT Council go into closed meeting at 8:20 pm to discuss labour relations. Carried Regular meeting Resolution 20-34: Richard Lemay – Steve Brousseau BE IT RESOLVED THAT the regular meeting of Council resume at 8:32 pm. Carried Transfer of vacation days Resolution 20-35: Joyce Malenfant – Richard Lemay BE IT RESOLVED THAT Council maintain its position on the matter and not allow for the transfer of vacation beyond what is stated in the policy. Carried 15. Next meetings: March 2nd and March 30th, 2020 16. Confirmatory by-law Resolution 20-36: Steve Brousseau – Joyce Malenfant BE IT RESOLVED THAT By-law no. 847, being a by-law to confirm the proceedings of Council on Monday, February 3rd, 2020, be hereby adopted. Carried February 3rd, 2020 Meeting 20-02 Page 8 17. Adjournment: 8:40 pm Resolution 20-37: Joyce Malenfant - Daniel Grenier BE IT RESOLVED THAT this regular meeting of Council held on February 3rd, 2020, be adjourned at 8:40 pm. Carried Read and confirmed on March 2nd, 2020 _______________________________ Acting Mayor ________________________________ CAO/Clerk .
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