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Conroe ISD Regular Tuesday, September 15, 2020 6:00 PM Conroe Independent School District Board of Trustees Official Agenda and Meeting Notice Tuesday, September 15, 2020 6:00 PM A Regular meeting of the Board of Trustees of the Conroe Independent School District will be held on Tuesday, September 15, 2020, beginning at 6:00 PM in the CISD Administration Building 3205 W. Davis, Conroe, TX 77304. The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice. I. Opening A. Invocation B. Pledge of Allegiance II. Awards, Recognition, and Participation A. Special District Recognition - Read for a Better Life Initiative 5 B. Citizen Participation 6 III. Consent Agenda A. Consider Approval of Minutes 7 B. Consider Amendment to the 2020-2021 Budget 12 C. Receive Human Resources Report and Consider Employment of Professional 42 Personnel D. Consider Approval of School Health Advisory Council (SHAC) Membership 45 and Receive the 2019-2020 SHAC Report E. Consider Adopting a Resolution Approving the Sources of Instruction 52 Relating to Investment Responsibilities F. Consider Adopting a Resolution Designating the District’s Investment 54 Officers G. Consider Adopting a Resolution Approving the Investment Program and List 56 of Qualified Investment Brokers H. Consider Approval of the 2020-2021 Estimated Annual Expenditures by 82 Category and Authorize the Superintendent to Negotiate and Execute Contracts with the Selected Vendors not to Exceed the Aggregate Estimate for Each Category I. Consider Adopting Resolution for Payment of Employees During Hurricane 102 Laura Closure and Prolonged Electrical Outages August 26-28, 2020 IV. Curriculum, Instruction, and Assessment A. Consider Adoption of Read for a Better Life Resolution 105 B. Consider Approval of the 2020-2021 Targeted Intervention Plan for Houston 107 Elementary C. Consider Approval of Asynchronous Instructional Plan for the 2020-2021 108 School Year V. Administration A. Consider Granting Authorization to Submit a Missed School Day Waiver to 124 the Texas Education Agency B. Receive Update Regarding Attendance Zones for Elementary Schools in the 125 Caney Creek Feeder VI. Planning and Construction A. Consider Acceptance of the Austin Elementary Additions & Renovations 126 Construction Project B. Consider and Approve the G701-2017 Change Order to the Guaranteed 127 Maximum Price Amendment for the Conroe High School Renovations Project and Delegate Authority to the Superintendent to Execute the Contract Documents C. Receive Capital Improvements Update 128 VII. Finance A. Consider Award of RFP# 20-07-03 HVAC Refrigerants 130 B. Consider Award of RFP# 20-07-02 Personal Protective Equipment 136 C. Consider, Adopt, and Set by Order/Resolution the 2020 Ad Valorem Tax Rate 140 to Support the 2020-2021 Budget: (a) Maintenance and Operations Tax Rate and (b) Debt Service Tax Rate D. Receive Financial Reports 142 VIII. Executive Session A. To discuss matters permitted by law including but not limited to §551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law, including board governance; §551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property; §551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, including issues related to board governance IX. Action on Executive Session Items Executive Session Authorization During Meeting The Board of Trustees will conduct a closed or executive meeting or session in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. The Board of Trustees may convene in closed or executive session or meeting as authorized by the Texas Open Meetings Act, under the following Texas Government Code Sections: §551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law; §551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property; §551.073 – For the purpose of considering a negotiate contract for a prospective gifts or donations; §551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee; §551.076 – To consider the deployment, or specific occasions for implementation, of security personnel or devices; §551.082 – For the purpose of considering discipline of a public school child or children or to hear a complaint for an employee against another employee; §551.0821 – For a matter regarding a public school student if personally identifiable information about the student will be revealed by the deliberation; §551.084 – For the purpose of excluding any witness or witnesses from a hearing during the examination of another witness Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive session, then such final action, final decision or final vote shall be at either: a) the open meeting covered by this notice upon the reconvening of the public meeting; or b) at a subsequent public meeting of the Board upon notice thereof as the Board shall determine. Adjournment This notice was posted in compliance with the Texas Open Meetings Act on ____________________ , at _______ . ________________________ Dr. Curtis Null, Superintendent of Schools For the Board of Trustees Special District Recognition “Read for a Better Life” Initiative Recommendation: That the Superintendent of the Conroe Independent School District and the Board of Trustees join with all members of the Conroe ISD learning community to promote the reading initiative, “Read for a Better Life,” as recommended by Dr. Curtis Null, Superintendent of Schools. Explanation: Dr. Curtis Null, Superintendent of the Conroe Independent School District, along with the Board of Trustees will begin the annual District-wide initiative, "Read for a Better Life." Conroe ISD promotes a culture of reading by calling to action all adults within the Conroe ISD community to devote at least 30 minutes a day to reading aloud to children of all ages. Success in reading is a gateway to success in other areas. Research has shown that reading to a child will have a tremendous impact on a student's success in school. Our goal is to educate all members of our community on the importance of reading aloud to all school-aged students. Reading aloud is a regular practice in our schools, and the District is encouraging this activity on a larger scale. “Read for a Better Life” is a simple task that requires few resources and results in many benefits to students. The District is committed to this project and looks forward to the continued involvement of all members of the Conroe ISD community to read aloud to students. Recommended by: Submitted by: Dr. Curtis Null Sarah Blakelock Superintendent of Schools Director of Communications 5 Citizen Participation Recommendation: That the Conroe Independent School District Board of Trustees accept as information the presentations made by citizens, as submitted and recommended by Dr. Curtis Null, Superintendent of Schools. Explanation: Citizens will have the opportunity to address the Board in accordance with Board Policy BED. Board Policy: BED Submitted and Recommended by: Dr. Curtis Null Superintendent of Schools 6 Consider Approval of Minutes Recommendation: That the Conroe Independent School District Board of Trustees approve the minutes of recent board meetings listed below, as submitted and recommended by Dr. Curtis Null, Superintendent of Schools. Explanation: Attached are the minutes from the August 18, 2020 Public Hearing and August 18, 2020 Regular Board Meeting. These minutes will become official upon your approval. Policy Reference: Legal and Local Board Policy BE Submitted and Recommended by: Dr. Curtis Null Superintendent of Schools 7 CONROE INDEPENDENT SCHOOL DISTRICT CISD ADMINISTRATION BUILDING PUBLIC HEARING ON PROPOSED 2020-2021 BUDGET AND TAX RATE AUGUST 18, 2020 6 P.M. HEARING: Dr. Curtis Null, Superintendent of Schools, and Board members Mr. Datren Williams, Mr. John Husbands, Mr. Ray Sanders, Mr. Skeeter Hubert, Mr. Scott Kidd, Mr. Scott Moore, and Mr. Dale Inman were present to hear public comment on the 2020-2021 proposed budget and tax rate on the above date. Dr. Null opened the hearing at 6:00 p.m. Darrin Rice, Chief Financial Officer, gave a comprehensive overview of the proposed 2020-2021 budget of $576,990,426.00 and tax rate of $1.2125. This tax rate is a decrease of $0.0175. Budget objectives for 2020-2021 include the following: Meet the needs for the 2020-2021 school year. (Opening Stockton Junior High, 12th grade at GOHS, Anticipated 1,500 New Students, and Personnel allocation adjustments at elementary and intermediate schools) Provide Cost of Living Increase for all Employees Provide funding to meet the requirements of HB3 Full-Day Pre-k Reading
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