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Student Handbook Final.Cdr PENTECOST UNIVERSITY COLLEGE STUDENT HANDBOOK Empowered to Serve PART A ABOUT THE UNIVERSITY COLLEGE 1.1 Name: Pentecost University College 1.2 Motto: Empowered to Serve 1.3 The Coat of Arms of the University College 1.4 The University College Anthem 1.5 General Information 1.6 Correspondence 1.7 The University College Council 1.8 Principal Officers 1.9 Key Officers 1.10 Deans 2.0 ABRIDGED HISTORY OF THE UNIVERSITY COLLEGE 3.0 VISION, MISSION AND CORE VALUES 3.1 Vision 3.2 Mission 3.3 Core Values 3.4 Objectives of The University College CONTENT 3.5 Functions of The University College 4.0 OFFICE OF THE DEAN OF STUDENTS’ AFFAIRS PART B GENERAL REGULATIONS FOR JUNIOR MEMBERS (STUDENTS) 5.0 GENERAL REGULATIONS FOR STUDENTS 6.0 NAMES OF STUDENTS 7.0 CHANGE OF NAME AND/OR DATE OF BIRTH 7.1 Change of Name 7.2 Date of Birth 8.0 SOCIAL AND MORAL REGULATIONS 8.1 Social Life on Campus 8.2 Chaplain 9.0 STUDENTS' REPRESENTATIVE COUNCIL (SRC) 9.1 Positions Available in the SRC 9.2 Qualifications for Office Holders 9.3 Notification for SRC Elections 9.4 Vetting 9.5 Election of SRC Office Holders 9.6 The Students Executive Council (SEC) 9.7 The Executive Committee 9.8 The Welfare Committee 9.9 The Academic Committee 9.10 Guidelines for the Observance of Faculty/Department/Hostel/Organised Association Week Celebration 9.11 Students’ Excursions 9.12 Hoisting of Banners on Campus CONTENT 10.0 STUDENTS' CODE OF CONDUCT 10.1 Conduct Jurisdiction 10.2 Misconduct of Junior Members 10.3 Discipline of Junior Members 10.4 Sanctions for Junior Members 10.5 Policies and Procedures Concerning Student Discipline 10.6 Non-Academic Offences 11.0 APPEAL PROCEDURES 11.1 Procedures for Dealing with Violations of Non-Academic Regulations 12.0 GRIEVANCE PROCEDURE 12.1 Procedure for Grievances 12.2 Filing a Formal Grievance 12.3 Complaints against the University College or an Employee 12.4 Exhausting Internal Procedures Including Arbitration 13.0 CODE OF CONDUCT FOR CADET CORPS 14.0 COMMUNICATION WITH GOVERNMENT AGENCIES, INSTITUTIONS AND OTHER STAKEHOLDERS 15.0 PRESS CONFERENCES AND RELEASES 16.0 USE OF MOBILE PHONES 17.0 CAMPUS SAFETY AND SECURITY 17.1 Fire Safety and Prevention 17.2 Reporting Emergencies on Campus 17.3 Procedures for Reporting Crimes on Campus 18.0 FINANCIAL ACCOUNTABILITY 19.0 APPROVED STUDENT ASSOCIATIONS 19.1 Membership CONTENT 19.2 Registration Procedures 19.3 General Rules 20.0 PUBLICATIONS – STUDENTS' MAGAZINES/NEWSLETTERS 21.0 TRADING AND CREDIT UNIONS 21.1 Trading 21.2 Credit Unions 21.3 Collection of Fees and Dues 22.0 VEHICLES 22.1 Use of Vehicles on Campus 22.2 Registration and Parking of Vehicles on Campus 23.0 PERSONAL APPEARANCE AND DRESS GUIDELINES 23.1 General Appearance Guidelines 23.2 Appearance and Dressing of Ladies 23.3 Gentlemen's Appearance and Dressing 23.4 Enforcement of Dress Guidelines 24.0 USE OF COLLEGE FACILITIES 24.1 The Halls of Residence 24.2 Proper use of Campus Furniture/Equipment 24.3 Collection of Money in the University College 24.4 Personal Property 24.5 University College Property 25.0 USE OF PRIVATE HOSTEL FACILITIES 26.0 STUDENT WELFARE 26.1 Guidance and Counselling 26.2 College Assembly and other Chaplaincy Programmes 26.3 Tutorial and Mentoring System 26.4 Health and Safety Issues CONTENT 27.0 COMMUNITY SERVICE AND ENTREPRENEURIAL WEEK 28.0 READING WEEK 29.0 APPEAL OPPORTUNITY FOR AGGRIEVED STUDENTS PART C ACADEMIC POLICIES, PROCEDURES AND REGULATIONS 30.0 ACADEMIC STRUCTURE AND DIVISIONS 30.1 Structure 30.2 Academic Divisions 31.0 ADMISSION REQUIREMENTS 31.1 University of Ghana Affiliated Programmes 31.2 Minimum Aggregate 31.3 SSSCE / WASSSCE/GBCE 31.4 GCE Advanced Level 31.5 Advanced Business Certificate Examination (ABCE) 31.6 Higher National Diploma (HND) 31.7 Mature Applicants 32.0 KWAME NKRUMAH UNIVERSITY OF SCIENCE AND TECHNOLOGY (KNUST) AFFILIATED PROGRAMMES 32.1 Entry Requirements for B.Sc Actuarial Science 32.2 Entry Requirements for B.Sc Applied Mathematics 32.3 Mature Applicants 32.4 Entry Requirements for B.Sc. Nursing 32.5 Entry Requirements for B.Sc. Construction Technology & Management and B.Sc. CONTENT Quantity Surveying & Construction Economics 33.0 UNIVERSITY OF CAPE COAST AFFILIATED PROGRAMMES 33.1 Entry Requirements for Medical and Dental Council (MDC), Nursing and Midwifery Council (NMC) And UCC 34.0 TRANSFER STUDENTS 35.0 INTERNATIONAL STUDENTS 36.0 REGISTRATION OF FOREIGN STUDENTS FOR THE NON-CITIZEN GHANACARD 37.0 ENTRY REQUIREMENTS FOR ADMISSION TO COLLEGE OF FOUNDATION AND PROFESSIONAL STUDIES (COFOPS) 37.1 Association of Business Executives (ABE) 37.2 National Computing Centre (NCC) Education 38.0 APPLICATION PROCEDURE 38.1 Ghanaian and International Applicants 39.0 ADMISSIONS BOARD 40.0 PAYMENT OF FEES 40.1 Payment of Fees by New Students 40.2 Payment of Fees by Continuing Students 41.0 ORIENTATION FOR FRESH STUDENTS 42.0 HEALTH SERVICES 43.0 SOURCES OF HELP 44.0 IDENTITY CARDS 45.0 DUTIES OF A STUDENT 46.0 DEFERRAL OF ADMISSION – FRESH STUDENTS 47.0 CHANGE OF PROGRAMME – FRESH STUDENTS CONTENT 48.0 CHANGE OF SCHOOL (SESSION) – FRESH STUDENTS 49.0 REGISTRATION FOR SEMESTER/ TRIMESTER COURSES (FRESH STUDENTS) 50.0 MATRICULATION 51.0 REGULATIONS FOR THE BACHELOR'S DEGREE 52.0 PROGRAMME OF STUDY 52.1 Academic Session 52.2 Structure and Duration of School Semester/Trimester 52.3 Academic Adviser 52.4 Course Credit 52.5 Credit Hours 52.6 Credit hour for Programmes 52.7 Coding and Numbering of Courses 53.0 MINIMUM AND MAXIMUM COURSE LOADS PER SEMESTER 53.1 Full-Time Study 53.2 Part-Time Study 54.0 DURATION OF STUDY PROGRAMME 54.1 Advance Credit for Prior Learning 55.0 PROGRAMME COMPONENTS FOR A BACHELOR'S DEGREE 55.1 Pre-requisite Courses 55.2 PUC Required Courses 55.3 University of Ghana Required Courses (UGRC) 56.0 MAIN REGISTRATION AND COURSE REGISTRATION 56.1 Registration CONTENT 56.2 Procedure for Registration 56.3 Course Registration 56.4 Late Registration and Deadlines 57.0 DEFERMENT OF PROGRAMME/INTERRUPTION OF STUDY/ACADEMIC LEAVE OF ABSENCE 58.0 ABANDONMENT OF PROGRAMME 59.0 STUDENT ASSESSMENT AND EVALUATION 59.1 University of Ghana and KNUST Programmes 59.2 University of Cape Coast Student Assessment and Evaluation 60.0 ACADEMIC MATTERS 61.0 EXAMINATION REGULATIONS 61.1 Registration for Examinations 61.2 Eligibility for Examinations 61.3 Semester Examinations 61.4 Instructions to Candidates 61.5 Refusal of Admission to Examination Hall 61.6 Conduct in the Examination Hall 61.7 Non-sitting of/Failure to sit for an Examination 62.0 ACADEMIC OFFENCES 62.1 Examination Malpractices or Offences 62.2 Procedures for dealing with Examination Malpractice or Offence 62.3 Sanctions for Examination Malpractices 63.0 PLAGIARISM 63.1 Fabrication of Citation 64.0 PROCEDURE FOR PLAGIARISM 64.1 Sanctions for Plagiarism 65.0 FAILURE TO ATTEND LECTURES CONTENT 66.0 DISRUPTION OF ACADEMIC ACTIVITY 67.0 NEW CASES 68.0 DISCIPLINARY PROCEDURE & SANCTIONS FOR ACADEMIC OFFENCES 69.0 DEFERMENT OF EXAMINATIONS 69.1 Extenuating Circumstances 69.2 On Grounds other than Extenuating Circumstances 69.3 Non-payment of Fees 70.0 REGULATIONS FOR PROGRESSION 71.0 DEFINITIONS 71.1 Trail 71.2 Progression from level 100 to Level 200 71.3 Progression from Level 200 Upwards 71.4 Probation 71.5 Level 100 71.6 Level 200 71.7 Level 300 71.8 External Candidate 71.9 Repetition 71.10 Withdrawal 71.11 Grace Period 72.0 SPECIAL EXAMINATIONS 72.1 Special Supplementary End-of-Semester Examination for Level 400 Students 72.2 Re-sit Examinations 72.3 Supplementary Examinations 73.0 RESIT/ SUPPLEMENTARY EXAMINATION REGISTRATION AND PAYMENT OF FEES 73.1 Resit Examinations 73.2 Supplementary Examination CONTENT 73.3 Period for Re-sit/Supplementary Examinations 73.4 Tutorials for Continuing and Non-Graduating Students 74.0 DECLARATION OF RESULTS 75.0 RE-MARKING OF EXAMINATION SCRIPTS 76.0 BOARD OF EXAMINERS 77.0 GRADING OF EXAMINATION 78.0 GRADING SYSTEM 78.1 Grading System and Degree Classification 78.2 Definition of Grades 78.3 Non-Completion of Course 78.4 Disqualification 79.0 END OF SEMESTER EXAMINATIONS 80.0 STUDENT IN GOOD STANDING 81.0 ELIGIBILITY FOR THE BACHELOR'S DEGREE 82.0 REQUIREMENTS FOR BACHELOR'S GRADUATION 82.1 University of Ghana Graduation Requirements 82.2 KNUST Graduation Requirements 82.3 University of Cape Coast Graduation Requirements 83.0 UNIVERSITY OF GHANA SYSTEM OF CALCULATING GRADE POINT AVERAGE (GPA) 83.1 GPA/CGPA Calculation 83.2 FGPA Calculation 84.0 KWAME NKRUMAH UNIVERSITY OF SCIENCE AND TECHNOLOGY SYSTEM OF CALCULATING GRADE POINT AVERAGE CONTENT (GPA) 84.1 GPA/CGPA Calculation 85.0 UNIVERSITY OF CAPE COAST SYSTEM OF CALCULATING GRADE POINT AVERAGE (GPA) 85.1 GPA/CGPA Calculation 86.0 CLASSIFICATION OF DEGREE 86.1 University of Ghana Classification of Degree 86.2 KNUST Classification of Degree 86.3 University of Cape Coast Classification of Degree 87.0 GRADUATION 87.1 Eligibility for the Award of Certificate, Diploma or Degree 87.2 Requirements for Bachelor's Graduation 87.3 Graduation Ceremonies 87.4 Confirmation of Award of Degree 87.5 Presentation of Award 87.6 Procedure for the Award of Degree 87.7 Dating of Bachelor's Degree 87.8 Cancellation of Degree 88.0 TRANSCRIPT AND ATTESTATION 88.1 Transcript of Academic Record 88.2 Attestation 88.3 Proxy Authorisation for Collection of Documents 89.0 THE LIBRARY AND LEARNING COMMONS 89.1 Service Hours 89.2 Membership 89.3 Registration 89.4 Functional Areas 89.5 Types of Services CONTENT 89.6 Terms of Library Usage 89.7 The E-Library and Multimedia Centre 89.8 Terms of Use of E-Library 89.9 Graduate Library Section 89.10 Library Lending Policy 89.11 Overdue Fines 89.12 Library Offences and Sanctions APPENDIX A APPENDIX B APPENDIX C AMENDMENT OF STUDENT HANDBOOK PART A ABOUT THE UNIVERSITY 1.1 Name: Pentecost University College 1.2 Motto: Empowered to Serve Pentecost University College Student Handbook 01 Designed by Gibson Annor Antwi (Former Registrar) 1.3 The Coat of Arms of the person who is very skilful and University College versatile.
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