Newsletter Number Nineteen September 1983 ISSN 0161-1704
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/ newsletter Number Nineteen September 1983 ISSN 0161-1704 Thanks to all who contributed to this issue of the Newsletter. The Newsletter is an occasional publication of the MUsic OCLC Users Group. Editor: Sue Stanau, MUsic LibraTY, Indiana University, Bloomington, IN 4?405. Communications concerning the contents of the Newsletter should be addressed to the editor. Correspondence on subscription or member ship should be forwarded to Joseph W. Scott, Treasurer, MUsic Library, U-l2, University of Connecticut, Storrs, CT 06268. Subscription is by membership (dues: $5.00 for individual members, $lO.OO for institutional members; back numbers are available for $l.50 per copy) * * * * * * * * FROM THE CHAIR It's been hot everywhere this summer; be coming your way soon. Be sure to vote! here in the Midwest we've been having "dog Over the weekend of August 27 the Exec days" and things had slowed down somewhat. utive Board met in Cleveland to formalize Now, vacation time is just about over, school the budget process now required by our new is starting up again and very soon we'll all bylaws. The 1983 budget is now complete be involved in a new flurry of organizational and all expenditures have been authorized by activity. Despite the heat MOUG's committees the board. The 1984 budget has been project and Executive Board have been very active all ed and will be ready for final action in the summer. The REMUS Committee (Ruth Henderson, spring. We also discussed the plans for our chair) has very nearly completed its planning 1984 Annual Meeting which will be something for the project, including the mid-summer of a departure from the norm for MOUG. The submission of a new funding proposal. Executive Board has accepted OCLC's long Richard Jones (University of Wisconsin standing invitation to meet at their head Milwaukee and current chair of MOUG 1 s OMRAC quarters in Dublin. This will be only the Committee) has been appointed by the Executive second time that MOUG has met at OCLC head Board to be the director of the REMUS project quarters (the last time in 1979) and the first when it gets underway. Michael Fling (chair) opportunity for MOUG to see the new head and Ellen Rappaport were appointed Ad-hoc quarters in Dublin. To broaden the scope of Committee on Music Union Listing. Their ap our programs we will be meeting in conjunction pointment comes in response to the interest with the On-Line Audiovisual Catalogers (OLAC) in union listing that was prevalent during users group. OLAC is comprised of AV spe our 1983 Annual Meeting in Philadelphia. They cialists using online shared cataloging will prepare a report on the feasibility of services (OCLC, RLIN, WLN, UTLAS , etc.) This utilizing the union listing capability in will also be OLAC's first meeting in Dublin. music libraries. Chris McCawley (chair), The tentative dates for the meeting are Linda Barnhart and Joan Swanekamp are the April 30-May 1, 1984. Plan now to attend, members of the 1983 MOUG Nominating Committee . and watch future newsletters for further They have been compiling the slate of details. nominees for fall elections. Ballots will My last communication discussed some of 1 2 .. the problems music users were having with described elsewhere in this newsletter (it the online Library of Congress Name Authority will include the equally long-awaited File (NAF) Several MOUG members contacted "enhance," which will make it possible for their representatives to the OCLC Users REMUS to get underway) Neither release 1 or Council concerning these problems. At their 2 contains any modification of searching in May 23-25 meeting the Users Council adopted the NAF t hat woul d help to alleviate the the following resolution: probl ems we have . Meanwhile, more composers are approaching the 256 record limit. As MUSIC ACCESS/NAME AUTHORITY FILE before, I strongly urge all who read this to write to both their network coordinator and STATEMENT OF THE PROBLEM: Because OCLC's to OCLC directly to express their dissatis presently established name authority search faction with the Music/NAF situation. I hope capability only permits searching on the name that the next time I write, we will have better portions of the name authority records, the news on this front. file size is rapidly increasing, and there is a system imposed display limitation of --Richard Smiraglia 256 records, music catalogers are increasing ly unable to access the appropriate LC Name Authority record for many composers. MOUG EXECUTIVE BOARD: 1982-1984 Reliance on the Library of Congress's micro form versions of the Name Authority file, as CHAIRPERSON a back-up, does not seem to be a satisfactory Richard P . Smiraglia solution, since the microform version is Music Cataloguing Section currently one year out of date. University of Illinois at Urbana-Champaign 2136 Music Building RESOLUTION: 1114 West Nevada WHEREAS Library of Congress authority Urbana, IL 61801 records for personal, corporate, conference and uniform title names contain, when appli VICE-CHAIRPERSON/CHAIR-ELECT cable, subfield "t", title of work, and Joan Swanekamp WHEREAS, OCLC users' access to this val Co-Head, Technical Processing uable information is restricted because sub Sibley Music Library field "t" is not indexed, The Eastman School of Music IT IS HEREBY moved that the OCLC Users University of Rochester Council urge OCLC to implement an author Rochester, NY 14604 title search capability that would include subfield "t" as well as subfield "a" for the SECRETARY/NEWSLETTER EDITOR lxx (Established heading), 4xx (See from Sue Ellen Stancu reference), and 5xx (See also from reference) Sound Recordings Cataloger fields in the OCLC Online Name Authority File, Music Library or some alternative that would solve the Indiana University problem. Bloomington, IN 47405 The Users Council action came as good TREASURER news to MOUG and served to demonstrate the Joseph W. Scott potential effectiveness of working more Assistant Music Librarian closely with the networks to resolve the Music Library, U-12 problems of music users. Unfortunately , OCLC University of Connecticut has received almost no correspondence from Storrs, CT 06268 music users concerning the problems with the NAF. Other projects have taken precedence CONTINUING EDUCATION COORDINATOR over the correction of the problems we have Timothy Robson with the NAF. The "Online Report of OCLC Music Librarian System Condition" for 83¢823 described the Kulas Music Library first release of 1983/84 system enhancements Haydn Hall (which included the long-awaited "merge hold Case Western Reserve University ings" capability); the second release is Cleveland, OH 44106 FINANCTAI REPORT LETTER TO THE EDITOR: OCLC INPUT STANDARDS l-st Quarter 1983 The d.evelopment and inplementati-on of l+th quarter (rg8e): 22OO.8B Balance end of three long awaited improvements in the OCLC system voul-d make possible a greater degree Income 1st quarter: of flexibility in the input standards for Meeting 3295.50 the cataloging of music material-. If used Memberships 2853.00 wisety, this flexibility could. vastly improve \6.>o Back issues the OCLC systemf s ability to al1ow d,ifferent fnterest 2L.28 kind"s of libraries vhich collect music to Total income: 6z16.zB cooperatively support each otherr s use of uni.on I think that quarter: the online catalog. Expend.itures lst music OCLC users need to begin thinking about General- 2\ .05 hov these nev components can be used. to their Nevsletter 3\8.50 advantage. Intelligently demonstrated. need. 2696.73 Meeting may exped.ite their d.evelopment and implemen- Total- expenditures: 3069.28 tation a.r:d. help to insure that vhen iraple- mented they are put to the best possible use. Balance end of lst quarter: t3h?.88 The three long avaited. components to which f refer are O2X field. indexing, the enhance 2nd QlL.arter 1983 function and sophisticated matching algo- Balance end. of Ist quarter: 531+7.88 rithms. I voul-d ]-ike to think that these components, combined. with more flexible input fncome 2nd quarter: standards, can help OCLC support more varied Menberships 385 .00 kinds of music users. Back issues 19.ro For many libraries the OCLC input stan- Interest 82.10 dards are much higher than those vhich that Total income: )+86.50 library vould set for its own cataloging need.s. This is particularly true for various Expenditures 2nd quarter: non-book materials, including musicaf sound, General 172.18 re"ord.it gs. Some smaller public and conmu- Ner+sletter I+>>.gO nity college libraries, among others, collect Meeting 1)+81.7\ fairly large nr::nbers of current sound record.- Total expend.itures: 2rog.82 ings of a great variety of music. Most of their sound recordings are selected for use, Bal-ance end of 2nd quarter: 37^.66 most often for borroving, by library users by browsing through displays of record"ings as one might --Joseph W. Scott arranged in broad categories Treasurer see in a record shop. These libraries have little need, much l-ess the staff time' expertise or bibliographic resources required., to give these sound. record.ings full- catalog- ing at the so called ftnational bibliographic record-fr level, i.e. the quality of Library published. Often MUS]C CATAIOGING PIIBLICATION of Congress full- catalogi-ng. NEW these libraries have circufation systems or library system agreements which require that Catal-osins Music. A Manual for Use entire colfection be with MCR 2 by Richard. P. Smiraglia' cataloging for their is nov available from done through OCLC to get into highly trun- GBN{-9369g5-t6-t) reeord based or inter- Soldier Creek Press, Box 863, Laxe Crystat, cated circulation Minn. 5605r. Price: 20.00 prepaid.; library loan systems.