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Community Funding Investment Subcommittee

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Community Funding Investment Subcommittee MEETING AGENDA COMMUNITY FUNDING INVESTMENT SUBCOMMITTEE Wednesday 30 September 2015 at 9.00am Plymouth Room Chairperson Cr Harry Duynhoven Members: Cr Shaun Biesiek Cr Gordon Brown Cr Grant Coward Cr Colin Johnston Cr Richard Jordan Mayor Andrew Judd COMMUNITY FUNDING INVESTMENT SUBCOMMITTEE WEDNESDAY 30 SEPTEMBER 2015 Addressing the subcommittee Members of the public have an opportunity to address subcommittees during the public forum section or as a deputation. A public forum section of up to 30 minutes precedes all subcommittee meetings. Each speaker during the public forum section of a meeting may speak for up to 10 minutes. In the case of a group a maximum of 20 minutes will be allowed. A request to make a deputation should be made to the secretariat within two working days before the meeting. The chairperson will decide whether your deputation is accepted. The chairperson may approve a shorter notice period. No more than four members of a deputation may address a meeting. A limit of 10 minutes is placed on a speaker making a presentation. In the case of a group a maximum of 20 minutes will be allowed. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: • Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; • Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. Community Funding Investment Subcommittee Wednesday 30 September 2015 COMMUNITY FUNDING INVESTMENT SUBCOMMITTEE WEDNESDAY 30 SEPTEMBER 2015 APOLOGIES None advised. DECLARATIONS OF INTEREST Elected members to indicate any conflicts of interest. PUBLIC FORUM None advised. DEPUTATIONS 1. Sport Taranaki 2. Jamie Allen (Taranaki Retreat) 3. Graham Wells (Taranaki Futures) Additional deputations to be confirmed A ITEM FOR DECISION BY COMMUNITY FUNDING INVESTMENT SUBCOMMITTEE A1 The matter for consideration by the Council is to consider the attached officer reports and funding applications for decision and allocation of funding. Community Funding Investment Subcommittee Wednesday 30 September 2015 COMMUNITY FUNDING INVESTMENT SUBCOMMITTEE WEDNESDAY 30 SEPTEMBER 2015 Item Organisations 1 White Hart Hotel Fire Protection Heritage Building 2 Rural Halls Development 3 Katere-ki-te-Moana – Marae Development 4 Muru Raupatu Marae – Marae Development 5 Te Kohanga Moa Marae – Marae Development 6 Te Upoko o Te Whenua Marae – Marae Development 7 Urenui Marae – Marae Development 8 Access Radio Taranaki 9 Age Concern 10 Ars Nova Choir 11 Big Brothers Big Sisters 12 Bishop's Action Foundation 13 Canteen Taranaki 14 Citizens Advice Bureau 15 English Language Partners 16 Inglewood Community Trust 17 Migrant Connections Taranaki 18 New Plymouth Brass 19 NP Emergency Shelter Trust 20 Para Kore (ki Taranaki) 21 Parenting Place 22 Pukekura Park Tennis Club 23 RNZ Plunket Society 24 Sport Taranaki 25 Taranaki Employment Support Foundation 26 Taranaki Futures 27 Taranaki Garden Trust 28 Taranaki Retreat 29 Taranaki Toy Library 30 Te Kupenga Stone Sculpture Society 31 Victim Support 32 Waitara Boxing Academy Community Funding Investment Subcommittee Wednesday 30 September 2015 1 ITEM FOR DECISION ITEM A1 COMMUNITY FUNDING ROUND ONE 2015/16 PREPARED BY: Craig Campbell-Smart (Acting Manager Community Development) TEAM: Community Development APPROVED BY: Liam Hodgetts (Group Manager Strategy) DATE: August 2015 FILE REFERENCE: DM 6691358 MATTER The matter for consideration by the Council is to consider the attached officer reports and funding applications for decision and allocation of funding. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, the Funding Investment Subcommittee: a) Receives the report; b) Makes decisions on funding allocations based on the criteria within the Community Funding Investment Policy and information from officer reports. COMPLIANCE This matter is of medium significance. Significance This report identifies and assesses the following reasonably practicable options for addressing the matter: Options 1. Receive the report and allocate funding. 2. Do not receive the report. The persons who are affected by or interested in this matter are the funding applicants, their clients and community members. This includes marae trustees and the marae communities of whanau, hapū Affected persons and iwi related to the specific marae that have applied for marae grants. Specific details about the impact on these groups are outlined within each application. Recommendation This report recommends option one for addressing the matter. The allocation of any funding as multi-year contracts will commit Long-Term Plan / funds for future years that fall within the next Long Term Plan. All Annual Plan single year funding allocations are currently budgeted for within the Implications current LTP. Community Funding Investment Subcommittee Wednesday 30 September 2015 2 ITEM A1 ITEM FOR DECISION COMPLIANCE Significant No. The majority of matters raised within this report are consistent Policy and Plan with the Council’s Community Funding Investment Policy. Inconsistencies EXECUTIVE SUMMARY This report outlines the grant schemes within the Council’s Community Funding Investment Policy and provides an overview of applications for each scheme. The level of funding available for allocation from the Community Services and Programmes Grant scheme has been reduced by $200,000, as a result of the Council Long Term Plan decision. Funding applications have been received for the following fund schemes: • 1 application to the Built and Natural Heritage Protection Grant • 6 applications to the Rural Hall Development Grant • 5 applications for the Marae Development Grant scheme • 25 applications for the Community Services and Programmes Grant scheme BACKGROUND The Funding Investment Subcommittee has delegated authority to allocate grants on behalf of the Council within the parameters of the Community Funding Investment Policy. The intent of this policy is to provide investment into the community through the allocation of grants and concessional leases to support outcomes. Funding is provided to support community based agencies/organisations that provide services or undertake projects that benefit the wider community. The Funding Investment Subcommittee will need to consider: • The purposes and criteria outlined within the policy (appendix one). • Avoidance of project duplication and consideration of the wider community benefits. • Potential referral of applications to the next funding round which closes 14 July 2016 (this round will occur next financial year). The Community Investment Funding Policy has a number of separate schemes created within the policy to identify areas of focus for community investment. Where no specific budget allocation exists for the schemes they are marked ‘no specific allocation’, and are to be deducted from the amount allocated under the Community Services and Programmes Grants. Community Funding Investment Subcommittee Wednesday 30 September 2015 3 ITEM FOR DECISION ITEM A1 Council resolved to reduce the level of funding available to community through a reduction of $200,000 from the Community Services and Programme Grant. This reduction takes effect in year one (2015/16) of the long term plan and is reflected in the total available budget for this grant scheme. Each scheme has an amount budgeted for the 2015/16 financial year, which is contained in Table 1, together with the total value of applications received (those in bold have a specific allocation budget): Table 1: Grant Scheme, specifying budget and value of applications received Grant Scheme Amount for Value of Allocation applications received for allocation this round Built and Natural Heritage Protection $50,000 $45,000 Grants +$42,272 $92,272 ($42,272 is the value of carry forward funds from the 2014/15 financial year) Rural Halls Development Grants $62,779 $40,329 Marae Development Grants $82,500 $88,569 Community Services and Programmes $670,000 $431,571 Grants -$578,000 $92,000 ($578,000 is the total value of committed funds) Strategic Council Community Partnerships No specific budget 1 application allocation received (value reflected above) Community Action and Neighbourhood $15,000 Fund process not yet Development Matching Grant (in partnership established, with TSB Community Trust) (available for grant therefore no funding at the applications Subcommittees received discretion) Social Enterprise Grants No specific budget No applications allocation received Quick Response and Emergency Funding No specific budget No applications allocation received Community Funding Investment Subcommittee Wednesday 30 September 2015 4 ITEM A1 ITEM FOR DECISION • 1 application to the Built and Natural Heritage Protection Grant • 6 applications to the Rural Hall Development Grant • 5 applications for the Marae Development Grant scheme • 25 applications for the Community Services and Programmes Grant scheme Built and Natural Heritage Protection Grants – 1 application worth $45,000 The Built and Natural Heritage Protection Fund was established
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