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Community Funding Investment Committee (11 August 2020) - Agenda

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Community Funding Investment Committee (11 August 2020) - Agenda Community Funding Investment Committee (11 August 2020) - Agenda MEETING AGENDA COMMUNITY FUNDING INVESTMENT COMMITTEE Tuesday, 11 August 2020 at 9.30am COUNCIL CHAMBER LIARDET STREET NEW PLYMOUTH Chairperson: Cr Amanda Clinton-Gohdes Members: Cr Tony Bedford Cr Gordon Brown Cr Anneka Carlson Cr Harry Duynhoven Cr Dinnie Moeahu Mayor Neil Holdom 1 Community Funding Investment Committee (11 August 2020) - Health and Safety Health and Safety Message In the event of an emergency, please follow the instructions of Council staff. Please exit through the main entrance. Once you reach the footpath please turn right and walk towards Pukekura Park, congregating outside the Spark building. Please do not block the foothpath for other users. Staff will guide you to an alternative route if necessary. If there is an earthquake – drop, cover and hold where possible. Please be mindful of the glass overhead. Please remain where you are until further instruction is given. 2 Community Funding Investment Committee (11 August 2020) - Apologies APOLOGIES None advised. 3 Community Funding Investment Committee (11 August 2020) - Deputations ADDRESSING THE MEETING Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements. PUBLIC FORUM Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation. None advised DEPUTATIONS Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation. Speaker Organisation Hayden Thorpe Restoke Foundation Brian Devonshire Youthline Central North Island Inc. Anne Dawson Access Radio Taranaki Sarah Elliott Royal New Zealand Plunket Trust Colin Bright Ars Nova Choir Shona Smith Taranaki Women’s Refuge Belinda Mooney Taranaki Futures Corryn Pryce-Baxter Bishop’s Action Foundation Katherine Blaney Startup Weekend Taranaki Lynn Crawford Egmont Country Music Festival Hywel Davies East End Surf Lifesaving Club Brian Jordan New Plymouth Emergency Shelter Trust Marie Riordan Volunteering New Plymouth Trust Vicky Dombroski Waitara Alive Inc. Owen Williams Taranaki Air Ambulance Trust Marie Pearce Inglewood First Trust Tiri Porter Waitara Food Bank – Kai Potaka Mark Hearn Clifton Rowing Club Jamie Allan Taranaki Retreat Trust Joanne Dusterhoft YMCA Taranaki Inc. Anne Scott Nga Motu Marine Reserve Society Inc. Sorcha Wolnik Girls Minds Matter Peter Fryer Rapanui Grey-faced Petrel Trust Bruce Robinson Tasman Club Inc. Jamie Silk Legal Plus Michelle Ramage Roderique Hope Trust Krystyna Beardman Taranaki TimeBank Rob Green Heritage Taranaki Carolyn Hearing Dogs for Deaf People New Zealand Andy Cronin Wild for Taranaki Lauree Jones Toimata Foundation Craig Neilsen Conductive Education 4 Community Funding Investment Committee (11 August 2020) - Table of Contents REPORT ITEM FOR DECISION BY COMMITTEE 1. Allocation of Funding – 2020_21 (Round 1) END 5 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21) COMMUNITY FUNDING INVESTMENT COMMITTEE MEETING – ROUND ONE 2020/21 MATTER 1. The matter for consideration by the Council is to decide, from the organisations that have applied for a Community Services and Programmes Grant, which to support, and how much. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the Council determine which organisations to allocate funding to. COMPLIANCE Significance This matter is assessed as being some importance This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Allocate funding to organisations in line with the Options Community Funding Investment Policy and the “Getting Us Back on Our Feet” COVID-19 response package. 2. Do not allocate funding. Those affected by or interested in this matter are the Affected persons organisations applying for funding and the communities they work with. This report recommends option one for addressing the Recommendation matter. Long-Term Plan / Annual Plan No Implications Significant Policy and Plan No Inconsistencies 6 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21) EXECUTIVE SUMMARY 2. There is a total of $300,000 funding available to grant this round, and $291,671 will be available in round 2. 3. Applications have been prioritised by the Community Partnerships Team into high, medium and low priority based on the impact of COVID-19 and the applications contribution to the recovery of the district. 4. The total amount being sought is $1,124,622, with high priority applications seeking $359,674. BACKGROUND 5. The Community Funding Investment Committee (the Committee) has delegated authority to allocate grants on behalf of the Council within the parameters of the Community Funding Investment Policy (the Policy). 6. As part of the Long-Term Plan 2018-2028, an annual total of $745,171 is allocated across a stream of funding programmes, including Strategic Council Community Partnerships grants (multi-year grants), Community Services and Programmes grants (annual grants) and Social Enterprise grants (multi-year grants). 7. A total of $453,500 of annual funding is already committed to current Strategic Council Community Partnership grants. A summary of these organisations is attached as Appendix 1. 8. The commitment of funding to existing Strategic Council Community Partnership organisations leaves a total of $291,671 for the 2020/21 funding round. 9. Following the response to COVID-19, many organisations have been impacted financially. The Council adopted the Annual Plan 2020/21 and included in this was the “Getting Us Back On Our Feet” (GUBOOF) recovery plan for the district. This included an additional $453,000 in funding for community organisations, bringing the total amount of available funding to $744,671. 10. It was agreed that multi-years grant would not be considered in 2020/21, and to avoid the inconvenience and stress on the multi-year funded organisations that were due to apply again, $153,000 of the GUBOOF funding was allocated to these organisations (the equivalent of an additional year of their ending funding agreements). These organisations are invited to apply for further multi- year funding in 2021/22. A summary of these organisations is attached as Appendix 2. 7 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21) 11. This leaves a total of $591,671 to distribute in the 2020/21 financial year. 12. There will be two funding rounds this year. The first round will allow for organisations who may have had a delayed impact from the COVID-19 events to apply for funding sooner, rather than waiting for the 2021/22 funding round. The second round will support organisations who may feel the effects of COVID- 19 later in the year. 13. A total of $300,000 will be available for distribution in round one, with $291,671 to be distributed in round two. Applications 14. During the first funding round for 2020/21 a total of 59 applications were received for the Community Services and Programmes Grant. Of these 59 applications, three do not meet the eligibility criteria for funding under the Policy. Two applications were by for-profit businesses or sole-traders, and one application was for religious purposes. 15. The 56 eligible applications are asking for a total of $1,124,622.00. Funding Priority 16. As part of the GUBOOF funding, the Community Partnerships Team have applied a priority test to each application, categorising them high, medium and low. 17. High priority applications were considered: an essential service and/or have demonstrated a loss of income; or an application that had an increase in demand for existing services due to COVID-19; or an organisation who are at risk of closing permanently. 18. Medium priority applications are those that have not demonstrated an affect from COVID-19 but provide a service that is deemed as essential for the community. 19. Low priority applications are seeking funding for projects that are not deemed essential to the community, and are also able to continue if funding was not granted. 20. A total of 18 applications have been assessed as a high priority, with a total of $359,675.64 being sought. 8 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21) 21. A table outlining all eligible applications, categorised into high, medium and low is attached as Appendix 3. NEXT STEPS 22. The Committee is asked to allocate funding based on priority. Starting with high priority applications and considering low priority applications last. 23. All applications that are eligible but unsuccessful due to a lack of funding, may reapply for round 2. SIGNIFICANCE AND ENGAGEMENT 24. In accordance with Council's Significance and Engagement Policy, this matter has been assessed as being of some importance. Grants are rates funded and allocated within the Long-Term Plan 2018-2028 and the Annual Plan 2020/21. Grants are administered through the Community Funding Investment Policy under the Committees delegated authority. OPTIONS Option 1 Allocate funding to organisations in line with the Community Funding Investment Policy and the “Getting Us Back on Our Feet” COVID-19 response package. Financial and Resourcing Implications 25. Budgeted funding has been approved through the Long-Term Plan 2018-2028 and the Annual Plan 2020/21. Risk Analysis 26. There is a risk that allocated funds are not used by the organisation for the purpose stated in the application. This is mitigated by Council’s contract management processes. Promotion or Achievement of Community Outcomes 27.
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