Community Funding Investment Committee (11 August 2020) - Agenda
MEETING AGENDA
COMMUNITY FUNDING INVESTMENT COMMITTEE
Tuesday, 11 August 2020 at 9.30am
COUNCIL CHAMBER LIARDET STREET NEW PLYMOUTH
Chairperson: Cr Amanda Clinton-Gohdes Members: Cr Tony Bedford Cr Gordon Brown Cr Anneka Carlson Cr Harry Duynhoven Cr Dinnie Moeahu Mayor Neil Holdom
1 Community Funding Investment Committee (11 August 2020) - Health and Safety
Health and Safety Message
In the event of an emergency, please follow the instructions of Council staff.
Please exit through the main entrance.
Once you reach the footpath please turn right and walk towards Pukekura Park, congregating outside the Spark building. Please do not block the foothpath for other users.
Staff will guide you to an alternative route if necessary.
If there is an earthquake – drop, cover and hold where possible. Please be mindful of the glass overhead.
Please remain where you are until further instruction is given.
2 Community Funding Investment Committee (11 August 2020) - Apologies
APOLOGIES
None advised.
3 Community Funding Investment Committee (11 August 2020) - Deputations
ADDRESSING THE MEETING Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements.
PUBLIC FORUM Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation.
None advised
DEPUTATIONS Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation.
Speaker Organisation Hayden Thorpe Restoke Foundation Brian Devonshire Youthline Central North Island Inc. Anne Dawson Access Radio Taranaki Sarah Elliott Royal New Zealand Plunket Trust Colin Bright Ars Nova Choir Shona Smith Taranaki Women’s Refuge Belinda Mooney Taranaki Futures Corryn Pryce-Baxter Bishop’s Action Foundation Katherine Blaney Startup Weekend Taranaki Lynn Crawford Egmont Country Music Festival Hywel Davies East End Surf Lifesaving Club Brian Jordan New Plymouth Emergency Shelter Trust Marie Riordan Volunteering New Plymouth Trust Vicky Dombroski Waitara Alive Inc. Owen Williams Taranaki Air Ambulance Trust Marie Pearce Inglewood First Trust Tiri Porter Waitara Food Bank – Kai Potaka Mark Hearn Clifton Rowing Club Jamie Allan Taranaki Retreat Trust Joanne Dusterhoft YMCA Taranaki Inc. Anne Scott Nga Motu Marine Reserve Society Inc. Sorcha Wolnik Girls Minds Matter Peter Fryer Rapanui Grey-faced Petrel Trust Bruce Robinson Tasman Club Inc. Jamie Silk Legal Plus Michelle Ramage Roderique Hope Trust Krystyna Beardman Taranaki TimeBank Rob Green Heritage Taranaki Carolyn Hearing Dogs for Deaf People New Zealand Andy Cronin Wild for Taranaki Lauree Jones Toimata Foundation Craig Neilsen Conductive Education
4 Community Funding Investment Committee (11 August 2020) - Table of Contents
REPORT
ITEM FOR DECISION BY COMMITTEE
1. Allocation of Funding – 2020_21 (Round 1)
END
5 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
COMMUNITY FUNDING INVESTMENT COMMITTEE MEETING – ROUND ONE 2020/21
MATTER
1. The matter for consideration by the Council is to decide, from the organisations that have applied for a Community Services and Programmes Grant, which to support, and how much.
RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the Council determine which organisations to allocate funding to.
COMPLIANCE Significance This matter is assessed as being some importance This report identifies and assesses the following reasonably practicable options for addressing the matter:
1. Allocate funding to organisations in line with the Options Community Funding Investment Policy and the “Getting Us Back on Our Feet” COVID-19 response package.
2. Do not allocate funding. Those affected by or interested in this matter are the Affected persons organisations applying for funding and the communities they work with. This report recommends option one for addressing the Recommendation matter. Long-Term Plan / Annual Plan No Implications Significant Policy and Plan No Inconsistencies
6 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
EXECUTIVE SUMMARY
2. There is a total of $300,000 funding available to grant this round, and $291,671 will be available in round 2.
3. Applications have been prioritised by the Community Partnerships Team into high, medium and low priority based on the impact of COVID-19 and the applications contribution to the recovery of the district.
4. The total amount being sought is $1,124,622, with high priority applications seeking $359,674.
BACKGROUND
5. The Community Funding Investment Committee (the Committee) has delegated authority to allocate grants on behalf of the Council within the parameters of the Community Funding Investment Policy (the Policy).
6. As part of the Long-Term Plan 2018-2028, an annual total of $745,171 is allocated across a stream of funding programmes, including Strategic Council Community Partnerships grants (multi-year grants), Community Services and Programmes grants (annual grants) and Social Enterprise grants (multi-year grants).
7. A total of $453,500 of annual funding is already committed to current Strategic Council Community Partnership grants. A summary of these organisations is attached as Appendix 1.
8. The commitment of funding to existing Strategic Council Community Partnership organisations leaves a total of $291,671 for the 2020/21 funding round.
9. Following the response to COVID-19, many organisations have been impacted financially. The Council adopted the Annual Plan 2020/21 and included in this was the “Getting Us Back On Our Feet” (GUBOOF) recovery plan for the district. This included an additional $453,000 in funding for community organisations, bringing the total amount of available funding to $744,671.
10. It was agreed that multi-years grant would not be considered in 2020/21, and to avoid the inconvenience and stress on the multi-year funded organisations that were due to apply again, $153,000 of the GUBOOF funding was allocated to these organisations (the equivalent of an additional year of their ending funding agreements). These organisations are invited to apply for further multi- year funding in 2021/22. A summary of these organisations is attached as Appendix 2.
7 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
11. This leaves a total of $591,671 to distribute in the 2020/21 financial year.
12. There will be two funding rounds this year. The first round will allow for organisations who may have had a delayed impact from the COVID-19 events to apply for funding sooner, rather than waiting for the 2021/22 funding round. The second round will support organisations who may feel the effects of COVID- 19 later in the year.
13. A total of $300,000 will be available for distribution in round one, with $291,671 to be distributed in round two.
Applications
14. During the first funding round for 2020/21 a total of 59 applications were received for the Community Services and Programmes Grant. Of these 59 applications, three do not meet the eligibility criteria for funding under the Policy. Two applications were by for-profit businesses or sole-traders, and one application was for religious purposes.
15. The 56 eligible applications are asking for a total of $1,124,622.00.
Funding Priority
16. As part of the GUBOOF funding, the Community Partnerships Team have applied a priority test to each application, categorising them high, medium and low.
17. High priority applications were considered:
an essential service and/or have demonstrated a loss of income; or
an application that had an increase in demand for existing services due to COVID-19; or
an organisation who are at risk of closing permanently.
18. Medium priority applications are those that have not demonstrated an affect from COVID-19 but provide a service that is deemed as essential for the community.
19. Low priority applications are seeking funding for projects that are not deemed essential to the community, and are also able to continue if funding was not granted.
20. A total of 18 applications have been assessed as a high priority, with a total of $359,675.64 being sought.
8 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
21. A table outlining all eligible applications, categorised into high, medium and low is attached as Appendix 3.
NEXT STEPS
22. The Committee is asked to allocate funding based on priority. Starting with high priority applications and considering low priority applications last.
23. All applications that are eligible but unsuccessful due to a lack of funding, may reapply for round 2.
SIGNIFICANCE AND ENGAGEMENT
24. In accordance with Council's Significance and Engagement Policy, this matter has been assessed as being of some importance. Grants are rates funded and allocated within the Long-Term Plan 2018-2028 and the Annual Plan 2020/21. Grants are administered through the Community Funding Investment Policy under the Committees delegated authority.
OPTIONS
Option 1 Allocate funding to organisations in line with the Community Funding Investment Policy and the “Getting Us Back on Our Feet” COVID-19 response package.
Financial and Resourcing Implications
25. Budgeted funding has been approved through the Long-Term Plan 2018-2028 and the Annual Plan 2020/21.
Risk Analysis
26. There is a risk that allocated funds are not used by the organisation for the purpose stated in the application. This is mitigated by Council’s contract management processes.
Promotion or Achievement of Community Outcomes
27. Applicants will be approved funding by the Committee based on alignment to fund priorities based on the impact of COVID-19 and on the contribution towards Council’s current strategic priorities.
9 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
Statutory Responsibilities
28. Funding supports the Council’s role in the promotion of social, cultural, economic and environmental wellbeing, as outlined in section 10 of the Local Government Act 2002.
Consistency with Policies and Plans
29. This option is consistent with the Community Funding Investment Policy, the Long-Term Plan 2018-2028 and the COVID-19 recovery package in the Annual Plan 2020/21.
Participation by Māori
30. Māori community groups have had the opportunity to apply for funding and have done so.
Community Views and Preferences
31. During the consultation of the Annual Plan 2020/21, a total of 92 percent of survey respondents felt the extra funding was a good idea, 60 percent felt the amount was about right, and 27 percent felt that it was not enough.
Advantages and Disadvantages
32. Organisations will receive necessary funding to continue operating and providing essential services.
Option 2 Do not allocate funding
Financial and Resourcing Implications
33. Not allocating grants would be in opposition to the Long-Term Plan 2018-2028 and the Annual Plan 2020/21.
Risk Analysis
34. The risk is that community organisations would be in a worse financial position, which would hinder recovery from COVID-19.
Promotion or Achievement of Community Outcomes
35. There would be no promotion or achievement of community outcomes.
10 1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
Statutory Responsibilities
36. There would be inconsistencies with the purpose of Local Government under section 10 of the Local Government Act 2002, to promote the social, economic, cultural and environmental well-being.
Consistency with Policies and Plans
37. This would be inconsistent with the Community Funding Investment Policy, the Long-Term Plan 2018-2028 and the Annual Plan 2020/21.
Participation by Māori
38. Māori community groups would not be considered for funding.
Community Views and Preferences
39. This would go against the views and preferences of the community.
Advantages and Disadvantages
40. Community organisations may have to reduce their services and programmes, and some may need to close down due to lack of funding.
Recommended Option This report recommends option 1, Allocate funding to organisations in line with the Community Funding Investment Policy and the “Getting Us Back on Our Feet” COVID- 19 response package, for addressing the matter.
APPENDICES
Appendix 1: Current Strategic Council Community Partnerships (ECM 8339916)
Appendix 2: Strategic Council Community Partnerships Receiving a Funding Extension for 2020/21 (ECM 8339916)
Appendix 3: Community Services and Programmes Applications Summary (by priority group) (ECM 8339916)
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Report Details Prepared By: Morgan Harrison (Community Partnerships Adviser) Team: Community Partnerships Team Reviewed By: Callum Williamson (Community Partnerships Lead) Approved By: Liam Hodgetts (Group Manager Strategy) Date: 4 August 2020 File Reference: ECM 8339859
------End of Report ------
12 1.1 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
Appendix 1
Current Strategic Council Community Partnerships
Organisation Funded amount Volunteering New Plymouth $30,000 Taranaki Gardens Festival Trust (TAFT) $32,000 Taranaki Arts Festival Trust (TAFT) $100,000 Big Brothers Big Sisters Taranaki $3,000 Migrant Connections Taranaki Charitable Trust $18,000 Surf Life Saving New Zealand $75,000 New Plymouth City Band $10,000 Victim Support $3,500 New Plymouth Symphony Orchestra $10,000 East Taranaki Environmental Trust $18,000 Taranaki Futures Trust Incorporated $25,000 New Plymouth Operatic Society $30,000 Taranaki Garden Trust Incorporated (Fringe) $10,000 New Plymouth Mountain Bikers Incorporated $10,000 Taranaki Retreat Trust $25,000 New Plymouth Community Patrol $5,000 Waitara Initiatives Supporting Employment (WISE) $24,000
13 1.2 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
Appendix 2
Strategic Council Community Partnerships Receiving a Funding Extension for 2020/21
Organisation Amount Life Education Trust $30,000 Blind Low Vision NZ $5,000 New Plymouth Indian Community Incorporated $8,000 Taranaki Multi Ethnic Council Incorporated $12,000 Toimata Foundation $13,000 Taranaki Rescue Helicopter Trust $30,000 New Plymouth Injury Safe Trust $30,000 Taranaki Elite Athletes Foundation $25,000
14 1.3 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
Appendix 3 Community Services and Programmes Applications Summary (by priority groups) High Priority Organisation name Initiative Outcome Affected by Amount COVID-19? being sought The Parkinson’s New Face to face clinical Yes $5,000 Zealand Charitable services (non-govt Trust funded) Pregnancy Help Operational costs Yes $10,000 Taranaki New Plymouth Purchase of a freezer Yes $4,944.14 Community Foodbank to store perishables Trust Conductive Education Operational costs Yes $90,000 Taranaki Trust Taranaki Women’s ASPIRE Men’s Yes $20,000 Refuge programme Youthline Central North Youth Mental Health Yes $45,760 Island Incorporated wellbeing programmes Bishops Action Seasons for Growth Yes $8,000 Foundation programme East End Surf Lifesaving Operational costs Yes $15,000 Club New Plymouth Operational costs Yes $25,000 Emergency Shelter Trust Volunteering New Operational costs (over Yes $36,775 Plymouth Trust and above strategic partnership funding) Waitara Foodbank – Kai Operational costs Yes $20,000 Potaka Taranaki Volunteer Radio room and Yes $20,000 Coastguard Services Incident Control Point Incorporated project Age Concern Taranaki Tea and Tech Yes $2,964 programme Nga Motu Marine Operational costs Yes $26,572.50 Reserve Society Incorporated Roderique Hope Trust Operational costs Yes $13,280 North Taranaki Operational costs Yes $5,000 Community Men’s Shed Hearing Dogs for Deaf Operational costs Yes $10,000 People New Zealand
15 1.3 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
Medium Priority Organisation name Initiative outcome Affected by Amount COVID-19? being sought Taranaki Disabilities Strengthening Disability No $12,300 Information Centre Communities Trust New Plymouth Budget Total Money No $32,000 Advisory Service Management programme St John North Taranaki St John Youth New Yes $1,380 Area Committee Plymouth programme Access Radio Taranaki Operational costs Yes $30,000 Primetimers Reduce social isolation Yes $560 for elderly Waitara Alive Communication costs Yes $15,000 Incorporated and Christmas event Taranaki Air Operational costs Yes $18,000 Ambulance Trust Taranaki Retreat Trust Building Mates: Pilot No $60,000 Project YMCA Taranaki Inc. Mama Whakamanamana Yes $20,000 programme Taranaki Adult Literacy Community education No $10,000 Services Incorporated programme Rapanui Grey-Faced Trapping programme No $5,266.48 Petrel Trust
Low Priority Organisation name Initiative outcome Affected by Amount COVID-19? being sought Chamber Music New Matariki Concerts No $5,000 Zealand Trust Board North Taranaki Operational costs No $30,000 Neighbourhood Support New Plymouth Positive Positive ageing No $5,000 Ageing Trust seminars Royal New Zealand Connect Taranaki No $3,038.22 Plunket Trust project Migrant Connections Addition to existing No $10,000 Taranaki funding for yoga and financial support to foreign nationals Ars Nova Choir Choir training No $8,000 Taranaki Futures Youth sector pathways No $25,000 and accelerator programme
16 1.3 Community Funding Investment Committee (11 August 2020) - Decision - Allocation of Funding - Round 1 (2020_21)
Organisation name Initiative outcome Affected by Amount COVID-19? being sought New Plymouth BMX Lighting upgrade No $15,000 Club Incorporated Startup Weekend Startup Taranaki No $26,700 Taranaki Entrepreneur and Social Enterprise support Taranaki Paraplegic and Wheelchair Rugby No $51,170.66 Physically Disabled Incorporated Association Egmont Country Music Egmont Country Music No $8,000 Festival 2021 Festival The Network Inc. Networking events for No $4,500 self-employed women Inglewood First Trust Americarna Kids Zone No $6,000 Taranaki Vehicle Events Traffic Management No $30,000 Trust costs Clifton Rowing Club Inc. Coach fees No $18,100 New Plymouth Rangers Football programmes Yes $9,145 AFC Restoke Foundation Surfing programme for No $29,000 mental health Te Roopu Pukaaka Taranaki Puanga No $5,000 Kapahaka Society Inc. Festival Girls Minds Matter True Connections No $30,000 Programme Tasman Club Operational costs No $2,500 Legal Plus Accessible Justice and No $85,716.00 wellbeing Taranaki Time Bank Operational costs No $48,750 Heritage Taranaki Heritage Taranaki No $10,000 Month Taranaki Orchid Society Dinner event for No $6,000 members Wild for Taranaki Operational costs Yes $30,000 (staffing) Toimata Foundation Building food No $46,000 resilience Taranaki Children’s Choir development No $5,000 Choir and community outreach
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