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City Council AGENDA Monday, June 28, 2021 7:00 PM Page City Council AGENDA Monday, June 28, 2021 7:00 PM Page # A. ROLL CALL B. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE C. CONSENT AGENDA 1. Approve minutes from the City Council meeting of June 14, 2021. 4 - 34 City Council Minutes 6-14-2021 2. Approve minutes from the Council Committee meeting of June 7, 2021. 35 - 56 Council Committee Minutes 6-7-2021 3. Review minutes from the Planning Commission meeting of June 7, 2021. 57 - 73 Planning Commission Minutes 6-7-2021 4. Consider a second addendum to the original contract with Verizon 74 - 78 (CellularOne) for the Safety Center Communications Tower. In 1996, the City and Verizon (CellularOne) signed a lease agreement for the Safety Center Communications Tower, which is due to expire on July 15, 2021. The second addendum reflects a one-year extension and provides for a monthly payment of $1,050 for the first year reflecting a 50% increase of the current monthly payment of $700. Recommendation: Consider approving substantive terms of the Second Addendum with Verizon (CellularOne) for the Safety Center Tower - Verizon Tower Lease - and authorizing the Mayor to sign a final addendum as approved by the City Attorney. Memo and Attachments - Pdf 5. Consider Contract No. 2021-053, a Cooperative Agreement for FY 2021 79 - 89 Local Edward Byrne Memorial Justice Assistance Grant (JAG) funds. The cities of Shawnee, Overland Park, and Olathe are applying jointly for this grant and Olathe will be the lead agency. The Police Department expects to be awarded $13,000 and intends to use the grant to improve and expand the traffic management system. Recommendation: Consider approving substantive terms of Contract No. 2021-053, a Cooperative Agreement between the City of Olathe, Overland Park, and Shawnee for the application and expenditure of the 2021 JAG funds in the amount of $13,000 and authorizing the Mayor to sign a final agreement as approved by the City Attorney. Memo and Attachments - Pdf D. MAYOR'S ITEMS Page 2 of 130 City Council Meeting – Jun. 28, 2021 1. Presentation of Colors and Purple Heart Proclamation. 90 Purple Heart Proclamation E. APPOINTMENTS 1. Consider an appointment to the Planning Commission. 91 - 93 Mayor Distler is recommending the appointment of David Aber to the Planning Commission with a term beginning on July 1, 2021, and ending on June 30, 2024. Recommendation: Consider approving the appointment of David Aber to the Planning Commission for a term beginning on July 1, 2021, and ending on June 30, 2024. Memo and Attachments - Pdf F. STAFF ITEMS 1. Consider bids and award Contract No. 2021-054, a construction agreement 94 - 97 with InfraStructure Solutions, LLC, related to the 2021 Stormwater Pipe Repair East Project, P.N. 3530. Four bids were received and staff is recommending InfraStructure Solutions, LLC, in the amount of $1,651,149. Recommendation: Consider approving substantive terms of Contract No. 2021-054 with InfraStructure Solutions, LLC, for construction services related to the 2021 Stormwater Pipe Repair East Project, P.N. 3530, in the amount of $1,651,149 and authorizing the Mayor to sign a final agreement as approved by the City Attorney. Memo and Attachments - Pdf 2. Shawnee Storm Special Olympics and Adaptive Recreation Discussion. 98 - 101 Shawnee Storm is a Special Olympic team based in Shawnee that is run exclusively by volunteers. On May 17, 2021, the Shawnee Storm team along with representatives from Special Olympics Kansas requested the City assume the administration and operation of their team. Staff will present options for the Governing Body to consider. Recommendation: Staff is seeking direction on this item. Memo - Pdf 3. Consider approving the City Manager's Final 2021R/2022 Budget 102 - 113 recommendation. Staff has presented all aspects of the 2021 Revised and 2022 City Manager's recommended budgets over the past nine weeks. Staff is requesting approval from the Governing Body. Recommendation: Consider what mill levy rate to establish. Recommendation: Consider directing staff to contact the County clerk of the intent to exceed the revenue neutral tax rate. Page 3 of 130 City Council Meeting – Jun. 28, 2021 Recommendation: Consider authorizing staff to establish Notice of Public Hearings amending the 2021 Budget and approving the 2022 Budget for Monday, August 23, 2021, at 7:00 p.m. Memo and Attachments - Pdf G. BUSINESS FROM THE FLOOR H. MISCELLANEOUS ITEMS 1. Ratify the semi-monthly claims for June 28, 2021 in the amount of 114 - 130 $3,607,232.14. 6-28-2021 Check Register 2. Miscellaneous Council Items 3. Conduct an Executive Session for the purposes of discussing a personnel matter involving a non-elected official in accordance with K.S.A. 75- 4319(b)(1), and to protect the confidentiality of those communications and the privacy interests of such personnel; and to discuss acquiring property in accordance with K.S.A. 75-4319(b)(6), for the purpose of protecting the confidentiality of those discussions. At the conclusion of the Executive Session, the meeting will reconvene in the City Council Chambers. Recommendation: Recess to Executive Session. Recommendation: Conclude the Executive Session. Recommendation: Reconvene the meeting. I. ADJOURNMENT Agenda Item #C.1. Page 4 of 130 City Council Meeting Minutes June 14, 2021 7:00 PM Governing Body Present: Staff Present: Michelle Distler - Mayor Nolan Sunderman - City Manager Matt Zimmerman - Ward 1 Stephen Powell - Deputy City Manager Tammy Thomas - Ward 1 Caitlin Gard - Assistant City Manager Eric Jenkins - Ward 2 Stephanie Zaldivar - City Clerk Dr. Mike Kemmling - Ward 2 Ellis Rainey - City Attorney Lisa Larson-Bunnell - Ward 3 Sam Larson - Police Chief Ben Mendoza - Deputy Police Chief Maurice Loridon - Police Officer Rick Potter - Fire Chief Mel Bunting - I.T. Director Don Cawby - Finance Director Doug Allmon - Community Development Director Governing Body Absent: Shelley Oldham - Accounting Manager Kurt Knappen - Ward 3 Kevin Manning - Deputy Public Works Director Lindsey Constance - Ward 4 Cynthia Moeller-Krass - Stormwater Manager Jill Chalfie - Ward 4 Riley McMullin - Assistant Project Engineer Lauren Grashoff - Neighborhood Planner Loren Snyder - City Engineer Elizabeth Griffith - Volunteer Coordinator Tonya Lecuru - Deputy Parks & Recreation Director Neil Holman - Parks & Recreation Director Steve Hauck - Business Liaison (Shawnee City Council Meeting Called to Order at 7:00 p.m.) A. ROLL CALL MAYOR DISTLER: Good evening and welcome to the June 14, 2021, meeting of the Shawnee City Council. I am Mayor Michelle Distler. I’ll be chairing this meeting. I’ll do a roll call at this time. Councilmember Thomas. COUNCILMEMBER THOMAS: Present. MAYOR DISTLER: Councilmember Zimmerman. COUNCILMEMBER ZIMMERMAN: Present. MAYOR DISTLER: Councilmember Jenkins. Agenda Item #C.1. Page 5 of 130 Draft Journal #, Volume #-2018 SHAWNEE CITY COUNCIL MINUTES June 14, 2021 COUNCILMEMBER JENKINS: Present. MAYOR DISTLER: Councilmember Kemmling. COUNCILMEMBER KEMMLING: Present. MAYOR DISTLER: Councilmember Larson-Bunnell. COUNCILMEMBER LARSON-BUNNELL: Present. MAYOR DISTLER: Councilmember Knappen is absent. Councilmember Constance is absent. Councilmember Chalfie is absent. Thank you. B. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE MAYOR DISTLER: Please join us in the Pledge of Allegiance followed by a moment of silence. (Pledge of Allegiance and moment of silence) MAYOR DISTLER: Thank you. Next, I’d like to explain our procedures for public input. During the meeting, I’ll offer the opportunity for public input. If you’d like to speak to the Council at any of those times, please come forward to the designated microphone. I’ll ask you to state your name and address for the record and then you may offer your comments. So, that members of the audience can hear your comments, I would ask that you speak directly into the microphone. By policy, comments are limited to five minutes and no person may speak more than twice to any one agenda item. Only comments related to City business are permitted. Comments and remarks that are personal, impertinent, or slanderous are not permitted. Disruptive acts are not permitted. After you are finished, please sign the form on the podium to ensure we have an accurate record of your name and address. Additionally, comments can be submitted to the entire Governing Body via email at: [email protected]. C. CONSENT AGENDA MAYOR DISTLER: The next item on the agenda is the Consent Agenda. Does anyone have any items they would like to remove from the Consent Agenda? Councilmember Thomas. COUNCILMEMBER THOMAS: I’d like to remove No. 14 and No. 18, please. MAYOR DISTLER: Okay. So, would you like to discuss first and then see if you want to vote all together or not. Okay. Councilmember, go ahead, please. COUNCILMEMBER THOMAS: Just more clarification if I could get it. And that’s about the Amtrak that -- the vast majority of this talks about it connecting Oklahoma City to Newton, Kansas. So, in that reading, I’m going -- I was wondering what’s the significance of that at our Shawnee City Council meeting. Page 2 of 31 Agenda Item #C.1. Page 6 of 130 Draft Journal #, Volume #-2018 SHAWNEE CITY COUNCIL MINUTES June 14, 2021 And so then I read on and there’s a future extension that’ll be proposed to connect Kansas City to Forth Worth. And the question I have, and when you look at the map that’s provided in our packet, what are looking like in the way of rail traffic for Amtrak when we’re going out on the west side, far west side of our City? When we consider we have some already, it’s not Amtrak near -- just behind the baseball fields there that brought significant concern to many people for quite some time. So, over time, I understand this is merely connecting Newton to Oklahoma City. But with that caveat of in the future negotiation of connecting Kansas City to Fort Worth, what are we asking in advance on that type of topic? DEPUTY CITY MANAGER POWELL: I can take that.
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