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Haldimand County Council in Committee Minutes

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Haldimand County Council in Committee Minutes THE CORPORATION OF HALDIMAND COUNTY COUNCIL IN COMMITTEE MINUTES Date: May 9, 2017 Time: 9:30 A.M. Location: Haldimand County Central Administration Building Council Chambers COUNCIL PRESENT K. Hewitt, Mayor L. Bartlett, Councillor F. Morison, Councillor C. Grice, Councillor T. Dalimonte, Councillor R. Shirton, Councillor B. Corbett, Councillor STAFF PRESENT D. Boyle, Chief Administrative Officer K. General, General Manager, Corporate Services T. Haedrich, Director, Engineering Services & Roads Operations H. Hanly, General Manager, Community Services C. Manley, General Manager, Planning & Economic Development M. Evers, Manager, Planning & Development B. Hammond, Manager, Roads Operations L. Kissner, Supervisor, Community Programs & Events M. Merritt, Treasurer J. Miller, Planner S. Wilson, Manager, Community Development & Partnerships J. Shaw, Deputy Clerk CALL TO ORDER Councillor Morison called the Council in Committee meeting to order at 9:30 a.m.. ROLL CALL The Mayor and all Members of Council were in attendance. 1 DISCLOSURES OF PECUNIARY INTEREST Councillors Dalimonte and Corbett declared disclosures of pecuniary interest with regards to the delegation from Bruce Graham, Vice President, Great Lakes Stevedoring Ltd. Co. Re: Request for Support as they are both retirees of Stelco Lake Erie Works. PUBLIC MEETINGS FOR PLANNING APPLICATIONS Councillor Morison, Chair of Planning and Economic Development, assumed the Chair for this portion of the meeting. Prior to commencing the public meeting, the Chair explained the meeting, delegation and appeal process. He noted that decisions made by Committee at this meeting would be given final consideration at the May 15, 2017 Council meeting. APPLICATIONS: 1 PED-PD-12-2017 Zoning By-law Amendment to Fulfill a Condition of Consent- Visser-Cayuga J. Miller provided an overview of the report. There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation. Recommendation 1 Moved By: Councillor Corbett Seconded By: Councillor Shirton 1. THAT Report PED-PD-12-2017 Zoning By-law Amendment to Fulfill a Condition of Consent-Visser-Cayuga be received; 2. AND THAT application PLZ-HA-2017-005 to amend the Town of Haldimand Zoning By-law 1-H 86 to rezone lands from Agriculture (A) Zone to Urban Residential Type 1-A-Holding (R1-A-H) Zone be approved for reasons outlined in Report PED-PD-12-2017; 3. AND THAT the Zoning By-law attached to Report PED-PD-12-2017 be presented for enactment; 4. AND THAT the Holding (H) provision removal By-law attached to Report PED- 12-2017 be presented for enactment and the General Manager of Planning and Economic Development be granted authority to remove the holding provision when the conditions relating to the matter are satisfactorily addressed; 5. AND THAT the proposal is deemed to be consistent with Provincial Policy Statement 2014 and the Provincial Growth Plan. 2 Amendment Moved By: Councillor Corbett Seconded By: Councillor Bartlett THAT Clause 4 of Report PED-PD-12-2017 be amended to add at the end of thereof: AND THAT an agreement be entered into with the County requiring the lots to hook up to full services should they become available. DEFEATED Subsequently, the main motion was carried as presented. PRESENTATIONS AND CONSIDERATION OF RELATED REPORTS None. DEPARTMENTAL STAFF REPORTS 1 PLANNING AND ECONOMIC DEVELOPMENT BUSINESS 1.1 PED-COM-09-2017 Early Opening of the Dunnville Memorial Arena for the 2017- 2018 Hockey Season Recommendation 2 Moved By: Councillor Shirton Seconded By: Councillor Corbett 1. THAT Report PED-COM-09-2017 Early Opening of the Dunnville Memorial Arena for the 2017-2018 Hockey Season be received; 2. AND THAT the Dunnville Memorial Arena be approved to open for the 2017- 2018 season on August 25, 2017. CARRIED 1.2 PED-EDT-10-2017 Downtown Areas Community Improvement Plan, 35 Caithness Street East, Caledonia – Caledonia Denture Clinic Recommendation 3 Moved By: Councillor Grice Seconded By: Councillor Bartlett 1. THAT Report PED-EDT-10-2017 Downtown Areas Community Improvement Plan, 35 Caithness Street East, Caledonia – Caledonia Denture Clinic be received; 3 2. AND THAT the project as outlined in Report PED-EDT-10-2017 for the property at 35 Caithness Street East be approved for a grant to be funded from the Community Improvement Plan Reserve, to a maximum of $10,739; 3. AND THAT the Mayor and Clerk be authorized to execute the Downtown Areas Community Improvement Plan Financial Incentive Program Agreement with the respective property owner. CARRIED 1.3 Other Business None. MOTIONS OF CONSENT Mayor Hewitt assumed the Chair for this portion of the meeting. Recommendation 4 Moved By: Councillor Grice Seconded By: Councillor Corbett THAT the following motions be approved: 1 PED-GM-03-2017 Planning and Economic Development Department 2017 First Quarter Activity Report THAT Report PED-GM-03-2017 Planning and Economic Development Department 2017 First Quarter Activity Report be received. 2 PW-ES-09-2017 Budget Reallocation - Byng Rural Streetscaping 1. THAT Report PW-ES-09-2017 Budget Reallocation - Byng Rural Streetscaping be received; 2. AND THAT the Revised Budget as outlined in Report PW-ES-09-2017 be approved. 3 CS-SS-11-2017 1st Quarter Insurance Loss Report – 2017 THAT Report CS-SS-11-2017 1st Quarter Insurance Loss Report – 2017 be received as information. CARRIED 4 DEPARTMENTAL STAFF REPORTS (Continued) 1 PUBLIC WORKS BUSINESS Councillor Corbett, Chair of Public Works, assumed the Chair for this portion of the meeting. 1.1 PW-ES-08-2017 All Way Stop Feasibility Review Highland Boulevard, Caledonia Recommendation 5 Moved By: Councillor Grice Seconded By: Councillor Morison 1. THAT Report PW-ES-08-2017 All Way Stop Feasibility Review Highland Boulevard, Caledonia be received; 2. AND THAT an all way stop at the intersection of Highland Boulevard and Balvenie Boulevard be approved; 3. AND THAT a by-law authorizing the all way stop condition at Highland Boulevard and Balvenie Boulevard be presented for enactment. CARRIED 1.2 PW-ES-10-2017 Award of Contract PW ES 17-051, Cheapside Road Bridge Rehabilitation (Structure No. 010014) and Walpole Drive Culvert Repair (Structure No. 010108) Recommendation 6 Moved By: Councillor Bartlett Seconded By: Councillor Dalimonte 1. THAT Report PW-ES-10-2017 Award of Contract PW ES 17-051, Cheapside Road Bridge Rehabilitation (Structure No. 010014) and Walpole Drive Culvert Repair (Structure No. 010108) be received; 2. AND THAT Contract PW ES 17-051, Cheapside Road Bridge Rehabilitation (Structure No. 010014) and Walpole Drive Culvert Repair (Structure No. 010108) be awarded to Decew Construction Inc., in the amount of $458,262.50 plus applicable taxes; 3. AND THAT the Director of Engineering be authorized to execute the documents. CARRIED 5 1.3 PW-ES-11-2017 Caithness Street East and McClung Road Paving Single Source Purchase Recommendation 7 Moved By: Councillor Grice Seconded By: Councillor Morison 1. THAT Report PW-ES-11-2017 Caithness Street East and McClung Road Paving Single Source Purchase be received; 2. AND THAT relief from the Haldimand County Purchasing Policy 2013-02 to allow for a single source purchase for the proposed work be approved; 3. AND THAT the Revised Budget as outlined in Report PW-ES-11-2017 be approved; 4. AND THAT the project be awarded to In4Structure Ltd. in the amount of $105,719.90 exclusive of applicable taxes; 5. AND THAT the Director of Engineering be authorized to execute the documents. CARRIED 1.4 PW-RO-02-2017 Boulevard Maintenance By-law Recommendation 8 Moved By: Councillor Grice Seconded By: Councillor Morison 1. THAT Report PW-RO-02-2017 Boulevard Maintenance By-law be received; 2. AND THAT the Boulevard Maintenance By-law attached to Report PW-RO-02- 2017 be presented for enactment. CARRIED 1.5 Other Business Concern RE: Road Conditions on Highway #6 between Hagersville and Caledonia. Discussion RE: Backflow Valve Pilot Project – Staff noted that homeowner response to the project was very good. Discussion RE: Grass Cutting in Jarvis – Staff will provide information regarding the financial implications of increasing the budget. 6 2 JOINT SERVICES BUSINESS Councillor Dalimonte, Chair of Joint Services, assumed the Chair for this portion of the meeting. 2.1 Other Business Update RE: Recent Health Department Audit Meeting with Ministry – The Ministry has requested a monthly status report and has advised that a permanent Medical Officer of Health is required. 3 COMMUNITY SERVICES BUSINESS Councillor Bartlett, Chair of Community Services, assumed the Chair for this portion of the meeting. 3.1 CMS-GM-03-2017 Potential Development Lands at Grandview Lodge Recommendation 9 Moved By: Councillor Corbett Seconded By: Councillor Dalimonte 1. THAT Report CMS-GM-03-2017 Potential Development Lands at Grandview Lodge be received; 2. AND THAT Council authorize Capability Support Services to submit an expression of Interest under the Home For Good program for the lands identified as parts 1, 2, 3 and 4 of PIN 38112-0165 (LT) on the condition the project is geared solely towards seniors; 3. AND THAT, if successful, Council authorize the entering into the necessary legal agreements to execute the proposal; 4. AND THAT, if not successful with the application under the Home For Good program, Capability Support Services be granted authority to submit future applications for seniors housing on the property identified as Parts 1, 2, 3 and 4 of PIN 38112-0165 (LT) subject to the program being supported by Haldimand County and on the condition the project is geared solely towards seniors; 5. AND THAT, if other private developers of seniors housing express an interest in developing seniors housing on the property identified as Parts 1, 2, 3 and 4 of PIN 38112-0165 (LT), that they be requested to submit a proposal for consideration by Council and, subject to the program being applied for, is supported by Haldimand County and the property is not already encumbered by development for seniors housing; 7 6.
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