THE CORPORATION OF COUNCIL IN COMMITTEE MINUTES

Date: May 9, 2017 Time: 9:30 A.M. Location: Haldimand County Central Administration Building Council Chambers

COUNCIL PRESENT K. Hewitt, Mayor L. Bartlett, Councillor F. Morison, Councillor C. Grice, Councillor T. Dalimonte, Councillor R. Shirton, Councillor B. Corbett, Councillor

STAFF PRESENT D. Boyle, Chief Administrative Officer K. General, General Manager, Corporate Services T. Haedrich, Director, Engineering Services & Roads Operations H. Hanly, General Manager, Community Services C. Manley, General Manager, Planning & Economic Development

M. Evers, Manager, Planning & Development B. Hammond, Manager, Roads Operations L. Kissner, Supervisor, Community Programs & Events M. Merritt, Treasurer J. Miller, Planner S. Wilson, Manager, Community Development & Partnerships J. Shaw, Deputy Clerk

CALL TO ORDER

Councillor Morison called the Council in Committee meeting to order at 9:30 a.m..

ROLL CALL

The Mayor and all Members of Council were in attendance.

1

DISCLOSURES OF PECUNIARY INTEREST

Councillors Dalimonte and Corbett declared disclosures of pecuniary interest with regards to the delegation from Bruce Graham, Vice President, Great Lakes Stevedoring Ltd. Co. Re: Request for Support as they are both retirees of Lake Erie Works.

PUBLIC MEETINGS FOR PLANNING APPLICATIONS

Councillor Morison, Chair of Planning and Economic Development, assumed the Chair for this portion of the meeting.

Prior to commencing the public meeting, the Chair explained the meeting, delegation and appeal process. He noted that decisions made by Committee at this meeting would be given final consideration at the May 15, 2017 Council meeting.

APPLICATIONS:

1 PED-PD-12-2017 Zoning By-law Amendment to Fulfill a Condition of Consent- Visser-Cayuga

J. Miller provided an overview of the report.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation.

Recommendation 1 Moved By: Councillor Corbett Seconded By: Councillor Shirton

1. THAT Report PED-PD-12-2017 Zoning By-law Amendment to Fulfill a Condition of Consent-Visser-Cayuga be received;

2. AND THAT application PLZ-HA-2017-005 to amend the Town of Haldimand Zoning By-law 1-H 86 to rezone lands from Agriculture (A) Zone to Urban Residential Type 1-A-Holding (R1-A-H) Zone be approved for reasons outlined in Report PED-PD-12-2017;

3. AND THAT the Zoning By-law attached to Report PED-PD-12-2017 be presented for enactment;

4. AND THAT the Holding (H) provision removal By-law attached to Report PED- 12-2017 be presented for enactment and the General Manager of Planning and Economic Development be granted authority to remove the holding provision when the conditions relating to the matter are satisfactorily addressed;

5. AND THAT the proposal is deemed to be consistent with Provincial Policy Statement 2014 and the Provincial Growth Plan.

2

Amendment Moved By: Councillor Corbett Seconded By: Councillor Bartlett

THAT Clause 4 of Report PED-PD-12-2017 be amended to add at the end of thereof:

AND THAT an agreement be entered into with the County requiring the lots to hook up to full services should they become available. DEFEATED

Subsequently, the main motion was carried as presented.

PRESENTATIONS AND CONSIDERATION OF RELATED REPORTS

None.

DEPARTMENTAL STAFF REPORTS 1 PLANNING AND ECONOMIC DEVELOPMENT BUSINESS

1.1 PED-COM-09-2017 Early Opening of the Dunnville Memorial Arena for the 2017- 2018 Hockey Season

Recommendation 2 Moved By: Councillor Shirton Seconded By: Councillor Corbett

1. THAT Report PED-COM-09-2017 Early Opening of the Dunnville Memorial Arena for the 2017-2018 Hockey Season be received;

2. AND THAT the Dunnville Memorial Arena be approved to open for the 2017- 2018 season on August 25, 2017. CARRIED

1.2 PED-EDT-10-2017 Downtown Areas Community Improvement Plan, 35 Caithness Street East, Caledonia – Caledonia Denture Clinic

Recommendation 3 Moved By: Councillor Grice Seconded By: Councillor Bartlett

1. THAT Report PED-EDT-10-2017 Downtown Areas Community Improvement Plan, 35 Caithness Street East, Caledonia – Caledonia Denture Clinic be received;

3

2. AND THAT the project as outlined in Report PED-EDT-10-2017 for the property at 35 Caithness Street East be approved for a grant to be funded from the Community Improvement Plan Reserve, to a maximum of $10,739;

3. AND THAT the Mayor and Clerk be authorized to execute the Downtown Areas Community Improvement Plan Financial Incentive Program Agreement with the respective property owner. CARRIED

1.3 Other Business

None.

MOTIONS OF CONSENT

Mayor Hewitt assumed the Chair for this portion of the meeting.

Recommendation 4 Moved By: Councillor Grice Seconded By: Councillor Corbett

THAT the following motions be approved:

1 PED-GM-03-2017 Planning and Economic Development Department 2017 First Quarter Activity Report

THAT Report PED-GM-03-2017 Planning and Economic Development Department 2017 First Quarter Activity Report be received.

2 PW-ES-09-2017 Budget Reallocation - Byng Rural Streetscaping

1. THAT Report PW-ES-09-2017 Budget Reallocation - Byng Rural Streetscaping be received;

2. AND THAT the Revised Budget as outlined in Report PW-ES-09-2017 be approved.

3 CS-SS-11-2017 1st Quarter Insurance Loss Report – 2017

THAT Report CS-SS-11-2017 1st Quarter Insurance Loss Report – 2017 be received as information. CARRIED

4

DEPARTMENTAL STAFF REPORTS (Continued) 1 PUBLIC WORKS BUSINESS

Councillor Corbett, Chair of Public Works, assumed the Chair for this portion of the meeting.

1.1 PW-ES-08-2017 All Way Stop Feasibility Review Highland Boulevard, Caledonia

Recommendation 5 Moved By: Councillor Grice Seconded By: Councillor Morison

1. THAT Report PW-ES-08-2017 All Way Stop Feasibility Review Highland Boulevard, Caledonia be received;

2. AND THAT an all way stop at the intersection of Highland Boulevard and Balvenie Boulevard be approved;

3. AND THAT a by-law authorizing the all way stop condition at Highland Boulevard and Balvenie Boulevard be presented for enactment.

CARRIED

1.2 PW-ES-10-2017 Award of Contract PW ES 17-051, Cheapside Road Bridge Rehabilitation (Structure No. 010014) and Walpole Drive Culvert Repair (Structure No. 010108)

Recommendation 6 Moved By: Councillor Bartlett Seconded By: Councillor Dalimonte

1. THAT Report PW-ES-10-2017 Award of Contract PW ES 17-051, Cheapside Road Bridge Rehabilitation (Structure No. 010014) and Walpole Drive Culvert Repair (Structure No. 010108) be received;

2. AND THAT Contract PW ES 17-051, Cheapside Road Bridge Rehabilitation (Structure No. 010014) and Walpole Drive Culvert Repair (Structure No. 010108) be awarded to Decew Construction Inc., in the amount of $458,262.50 plus applicable taxes;

3. AND THAT the Director of Engineering be authorized to execute the documents.

CARRIED

5

1.3 PW-ES-11-2017 Caithness Street East and McClung Road Paving Single Source Purchase

Recommendation 7 Moved By: Councillor Grice Seconded By: Councillor Morison

1. THAT Report PW-ES-11-2017 Caithness Street East and McClung Road Paving Single Source Purchase be received;

2. AND THAT relief from the Haldimand County Purchasing Policy 2013-02 to allow for a single source purchase for the proposed work be approved;

3. AND THAT the Revised Budget as outlined in Report PW-ES-11-2017 be approved;

4. AND THAT the project be awarded to In4Structure Ltd. in the amount of $105,719.90 exclusive of applicable taxes;

5. AND THAT the Director of Engineering be authorized to execute the documents.

CARRIED

1.4 PW-RO-02-2017 Boulevard Maintenance By-law

Recommendation 8 Moved By: Councillor Grice Seconded By: Councillor Morison

1. THAT Report PW-RO-02-2017 Boulevard Maintenance By-law be received;

2. AND THAT the Boulevard Maintenance By-law attached to Report PW-RO-02- 2017 be presented for enactment. CARRIED

1.5 Other Business

Concern RE: Road Conditions on Highway #6 between Hagersville and Caledonia.

Discussion RE: Backflow Valve Pilot Project – Staff noted that homeowner response to the project was very good.

Discussion RE: Grass Cutting in Jarvis – Staff will provide information regarding the financial implications of increasing the budget.

6

2 JOINT SERVICES BUSINESS

Councillor Dalimonte, Chair of Joint Services, assumed the Chair for this portion of the meeting.

2.1 Other Business

Update RE: Recent Health Department Audit Meeting with Ministry – The Ministry has requested a monthly status report and has advised that a permanent Medical Officer of Health is required.

3 COMMUNITY SERVICES BUSINESS

Councillor Bartlett, Chair of Community Services, assumed the Chair for this portion of the meeting.

3.1 CMS-GM-03-2017 Potential Development Lands at Grandview Lodge

Recommendation 9 Moved By: Councillor Corbett Seconded By: Councillor Dalimonte

1. THAT Report CMS-GM-03-2017 Potential Development Lands at Grandview Lodge be received;

2. AND THAT Council authorize Capability Support Services to submit an expression of Interest under the Home For Good program for the lands identified as parts 1, 2, 3 and 4 of PIN 38112-0165 (LT) on the condition the project is geared solely towards seniors;

3. AND THAT, if successful, Council authorize the entering into the necessary legal agreements to execute the proposal;

4. AND THAT, if not successful with the application under the Home For Good program, Capability Support Services be granted authority to submit future applications for seniors housing on the property identified as Parts 1, 2, 3 and 4 of PIN 38112-0165 (LT) subject to the program being supported by Haldimand County and on the condition the project is geared solely towards seniors;

5. AND THAT, if other private developers of seniors housing express an interest in developing seniors housing on the property identified as Parts 1, 2, 3 and 4 of PIN 38112-0165 (LT), that they be requested to submit a proposal for consideration by Council and, subject to the program being applied for, is supported by Haldimand County and the property is not already encumbered by development for seniors housing;

7

6. AND THAT the appropriate budget amendments as outlined in Report CMS-GM- 03-2017 be enacted. CARRIED

3.2 Other Business

Inquiry RE: Application of Lyme Around Pond Areas to Reduce the Infestation of Ticks.

4 CORPORATE SERVICES BUSINESS

Councillor Grice, Chair of Corporate Services, assumed the Chair for this portion of the meeting.

4.1 CS-FI-08-2017 Vacancy Rebate and Vacant/Excess Land Program Review

Recommendation 10 Moved By: Councillor Corbett Seconded By: Councillor Bartlett

1. THAT Report CS-FI-08-2017 Vacancy Rebate and Vacant/Excess Land Program Review be received;

2. AND THAT staff be directed to hold public consultations with local businesses, based on the process outlined in Report CS-FI-08-2017, to discuss potential impacts of the proposed revisions to the vacancy/vacant land tax policies;

3. AND THAT a future report be submitted to Council outlining the results of the vacancy rebate public consultation, including the final recommended changes to Haldimand County’s existing vacant unit and vacant/excess land subclass tax policies for submission to the Province before the July 1, 2017 deadline.

CARRIED

4.2 CS-FI-09-2017 Development Charges – 2017 Rate Adjustment

Recommendation 11 Moved By: Councillor Morison Seconded By: Councillor Bartlett

1. THAT Report CS-FI-09-2017 Development Charges – 2017 Rate Adjustment be received;

8

2. AND THAT a by-law be passed, effective May 20, 2017, to reflect the Development Charges as per report CS-FI-09-2017, and amend Schedule “B” and Schedule “C” of the Corporation of Haldimand County By-law No. 1441/14 accordingly. CARRIED

4.3 CS-FI-10-2017 Tax Arrears Analysis and Impacts of Tax Sale Legislation Changes

Recommendation 12 Moved By: Councillor Bartlett Seconded By: Councillor Corbett

1. THAT Report CS-FI-10-2017 Tax Arrears Analysis and Impacts of Tax Sale Legislation Changes be received;

2. AND THAT staff be directed to initiate the tax collection processes, as outlined in Report CS-FI-10-2017, for eligible properties with property tax arrears of a minimum of two years;

3. AND THAT staff be directed to proceed with the recommended actions, as outlined in Report CS-FI-10-2017, with respect to property tax collection for all other applicable properties. CARRIED

4.4 CS-FI-11-2017 Development Charges Reserve Funds – Treasurer’s Annual Statements for 2016

Recommendation 13 Moved By: Councillor Morison Seconded By: Councillor Shirton

1. THAT Report CS-FI-11-2017 Development Charges Reserve Funds – Treasurer’s Annual Statements for 2016 be received as information;

2. AND THAT the Treasurer’s Annual Statement of Development Charges Reserve Funds for 2016 shall be made available on the Haldimand County website and upon request. CARRIED

4.5 Other Business

Discussion RE: Water and Wastewater Due Dates and Billing Cycles.

9

DELEGATIONS AND CONSIDERATION OF RELATED REPORTS

Mayor Hewitt resumed the Chair for the remainder of the meeting.

1 Frederick Wooloff RE: Notice to Relocate Placement of Mailbox

Recommendation 14 Moved By: Councillor Corbett Seconded By: Councillor Morison

THAT the correspondence from Frederick Wooloff Re: Notice to Relocate Placement of Mailbox dated May 2, 2017 be received as information. CARRIED

Recommendation 15 Moved By: Councillor Corbett Seconded By: Councillor Bartlett

THAT the matter of a Notice to Relocate Placement of a Mailbox be referred to staff for further investigation with a report back to Council. CARRIED

2 Bruce Graham, Vice President, Great Lakes Stevedoring Ltd. Co. RE: Request for Support

Recommendation 16 Moved By: Councillor Bartlett Seconded By: Councillor Morison

1. THAT the correspondence and presentation material from Bruce Graham, Vice President, Great Lakes Stevedoring Ltd. Co. Re: Request for Support dated May 3, 2017 be received as information;

2. AND THAT Haldimand County Council supports US Steel-Stelco , Breakwater Investments and Great Lakes Stevedoring-QSL Group presenting a bid proposal to operate the Power Generation (OPG) dock in response to the OPG Request for Proposal;

3. AND THAT this recommendation is deemed to replace Recommendation # 14 of the February 28, 2017 Council in Committee meeting, providing municipal support to a consortium submitting a proposal to use the west side of the OPG dock. CARRIED 2 Disclosures of Pecuniary Interest

10

REPORTS FROM SPECIAL PURPOSE COMMITTEES, BOARDS AND COMMISSIONS 1 Minutes of the Police Services Board - March 22, 2017

Recommendation 17 Moved By: Councillor Corbett Seconded By: Councillor Morison

THAT the Minutes of the Police Services Board dated March 22, 2017 be received as information. CARRIED

UNFINISHED BUSINESS

None.

NEW BUSINESS 1 Draft Motion RE: Amendment to the Hagersville Hot Mix Resurfacing Program

Recommendation 18 Moved By: Councillor Dalimonte Seconded By: Councillor Corbett

1. WHEREAS Council approved $300,000 during the 2017 Tax Capital Budget deliberations to accelerate the paving of downtown sections of King Street as part of the 2017 Hagersville hot mix resurfacing program;

2. WHEREAS the County received an unbudgeted MTO Connecting Link grant for the 2017 Hagersville Main Street project that should result in less funding being required from the Capital Replacement Reserve – Roads Infrastructure;

3. AND WHEREAS the Ward Councillor feels it is desirable to utilize these available funds to accelerate the paving of the remainder of King Street East from the year 2021 to the year 2017;

4. NOW THEREFORE, BE IT RESOLVED THAT the 2017 budget for the Hagersville hot mix resurfacing program be further amended to include an additional $480,000 to extend the paving of King Street East to the urban limits, with related financing from the Capital Replacement Reserve – Roads Infrastructure. DEFEATED

11

2 Draft Motion RE: Use of Speed Humps in Haldimand County

Recommendation 19 Moved By: Councillor Grice Seconded By: Councillor Corbett

THAT staff be directed to report back to a future Council in Committee on the pros and cons of using speed humps as a speed control measure. DEFEATED

3 Draft Motion RE: Lighting of the County Bridges and Dams in Caledonia, Cayuga and Dunnville

Recommendation 20 Moved By: Councillor Grice Seconded By: Councillor Bartlett

THAT staff be directed to prepare a report, for consideration during Council's review of the 2018 Tax Supported Capital Budget and Forecast, on the cost to undertake an analysis of the technical feasibility, capital and operating implications of providing aesthetic lighting of the County bridges and dams in Caledonia, Cayuga and Dunnville.

CARRIED

4 Draft Motion RE: Elimination of Train Whistling at Public Grade Crossings in Haldimand County

Recommendation 21 Moved By: Councillor Grice Seconded By: Councillor Corbett

THAT staff be directed to report back to a future Council in Committee meeting on the process, timing and costs of eliminating train whistling at public grade crossings in Haldimand County. CARRIED

12

5 Correspondence from Stephen Carty, Acting Director, Negotiations Branch, Ministry of Indigenous Relations and Reconciliation RE: Mississaugas of the New Credit First Nation - Addition to Reserve

Recommendation 22 Moved By: Councillor Shirton Seconded By: Councillor Morison

1. THAT the correspondence from Stephen Carty, Acting Director, Negotiations Branch, Ministry of Indigenous Relations and Reconciliation Re: Mississaugas of the New Credit First Nation - Addition to Reserve dated April 27, 2017 be received;

2. AND THAT a meeting with the CAO, Mayor, and General Manager of Planning and Economic Development be scheduled with the Mississaugas of the New Credit to discuss the County’s position on the Addition to Reserve Proposal;

3. AND THAT the Mayor prepare a letter to the Federal and Provincial governments advising that Council’s position remains the same as noted in resolution 105-11 from May 16, 2011, pending the upcoming results of discussions with the Mississaugas of the New Credit. CARRIED

INQUIRIES, ANNOUNCEMENTS AND CONCERNS OF COUNCILLORS

The following item was highlighted:  Jarvis 150 Welcome Home Festival Schedule of Events.

CLOSED SESSION

None.

13

ADJOURNMENT

Recommendation 23 Moved By: Councillor Bartlett Seconded By: Councillor Morison

THAT this meeting is now adjourned at 3:15 p.m.

CARRIED

______

MAYOR

______

DEPUTY CLERK

14