THE CORPORATION OF COUNCIL IN COMMITTEE MINUTES

Date: March 28, 2017 Time: 9:30 A.M. Location: Haldimand County Central Administration Building Council Chambers

COUNCIL PRESENT K. Hewitt, Mayor L. Bartlett, Councillor F. Morison, Councillor C. Grice, Councillor T. Dalimonte, Councillor R. Shirton, Councillor B. Corbett, Councillor

STAFF PRESENT D. Boyle, Chief Administrative Officer K. General, General Manager, Corporate Services T. Haedrich, Director, Engineering Services & Roads Operations H. Hanly, General Manager, Community Services C. Manley, General Manager, Planning & Economic Development P. Mungar, General Manager, Public Works

R. Charlton, Manager, Building & By-law Enforcement M. Evers, Manager, Planning & Development M. Ferris, Planner K. Hayes, Coordinator of Strategic Initiatives B. Kissner, Planner M. Merritt, Treasurer D. Pressey, Manager, Solid Waste Operations E. Eichenbaum, Clerk

CALL TO ORDER

Councillor Morison called the Council in Committee meeting to order at 9:30 a.m.

ROLL CALL

The Mayor and all Members of Council were in attendance.

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DISCLOSURES OF PECUNIARY INTEREST

Councillors Dalimonte and Corbett declared disclosures of pecuniary interest with regards to Memorandum CS-FI-M01-2017 Update on US Steel Inc. Restructuring as they are both retirees of Lake Erie Works.

PUBLIC MEETINGS FOR PLANNING APPLICATIONS

Councillor Morison, Chair of Planning and Economic Development, assumed the Chair for this portion of the meeting.

Prior to commencing the public meeting, the Chair explained the meeting, delegation and appeal process. He noted that decisions made by Committee at this meeting would be given final consideration at the April 3, 2017 Council meeting.

APPLICATIONS:

1 PED-PD-07-2017 Zoning By-law Amendment as Condition of Consent - Fox

B. Kissner presented the report.

Carl Fox, proponent, was in attendance to answer questions.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation.

Recommendation 1 Moved By: Councillor Shirton Seconded By: Councillor Dalimonte

1. THAT Report PED-PD-07-2017 Zoning By-law Amendment as Condition of Consent - Fox be received;

2. AND THAT application PLZ-HA-2016-201 to amend the Town of Haldimand Zoning By-law 1-H 86 to prohibit future residential development and home occupation opportunities on the retained farm lands and establish a special provision for reduce frontage on the severed lands, BE APPROVED for reasons outlined in Report PED-PD-07-2017;

3. AND THAT the proposal is deemed to BE CONSISTENT with the Provincial Policy Statement (2014), and the Growth Plan for the Greater Golden Horseshoe;

4. AND THAT the By-law attached to Report PED-PD-07-2017 be presented for enactment. CARRIED

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2 PED-PD-08-2017 Rezoning for Residential Development - 2363823 Inc. - Caledonia

B. Kissner presented the report.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation.

Recommendation 2 Moved By: Councillor Corbett Seconded By: Councillor Grice

1. THAT Report PED-PD-08-2017 Rezoning for Residential Development - 2363823 Ontario Inc. - Caledonia be received;

2. AND THAT Application PLZ-HA-2016-194, to amend the Town of Haldimand Zoning By-law 1-H 86 to rezone the subject lands to “Urban Residential Type 2 - Holding (R2-H)” and establish a special provision to address interior side yard setback deficiencies, BE APPROVED for reasons outlined in Report PED-PD-08- 2017;

3. AND THAT the by-law attached to Report PED-PD-08-2017 be presented for enactment;

4. AND THAT the holding provision removal by-law attached to Report PED-PD-08- 2017 be presented for enactment, and the General Manager of Planning and Economic Development be granted authority to remove the holding provision when all conditions relating to the matter are satisfactorily addressed;

5. AND THAT servicing allocation in the amount of 1.0 m3/day of water and 0.9 m3/day of wastewater be assigned to the subject proposal with an allocation deadline of 3 years from the date that servicing infrastructure is available to the development;

6. AND THAT the proposal is deemed to BE CONSISTENT with Provincial Policy Statement 2014 and the Provincial Growth Plan. CARRIED

3 PED-PD-10-2017 Zoning Amendment to Fulfill a Condition of Consent - Walpole (Montague)

M. Ferris presented the report.

David Roe, agent for proponent, was in attendance to answer questions.

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There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation.

Recommendation 3 Moved By: Councillor Bartlett Seconded By: Councillor Grice

1. THAT Report PED-PD-10-2017 Zoning Amendment to Fulfill a Condition of Consent - Walpole (Montague) be received;

2. AND THAT application PLZ-HA-2015-029 to amend Zoning By-law NE-1-2000 from the ‘Agriculture (A)’ Zone to a site specific ‘Agriculture (A) Zone’ BE APPROVED for the reasons outlined in Report PED-PD-10-2017;

3. AND THAT the Zoning By-law amendment attached to Report PED-PD-10-2017 to amend the City of Nanticoke Zoning By-law NE-1-2000 be presented for enactment;

4. AND THAT the site plan control by-law attached to Report PED-PD-10-2017 be presented for enactment;

5. AND THAT the proposal is considered consistent with the Provincial Policy Statement 2014, the Provincial Growth Plan 2006 and other matters of provincial interest. CARRIED

DEPARTMENTAL STAFF REPORTS 1 PLANNING AND ECONOMIC DEVELOPMENT BUSINESS

1.1 PED-PD-09-2017 Assumption of Subdivisions

Recommendation 4 Moved By: Councillor Shirton Seconded By: Councillor Dalimonte

1. THAT Report PED-PD-09-2017 Assumption of Subdivisions be received;

2. AND THAT the Director of Engineering Services and Manager of Planning & Development be jointly delegated the authority to approve a final assumption of a plan of subdivision subject to a by-law being presented to Council to formally effect the associated legal transfer(s) of land and infrastructure;

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3. AND THAT the by-laws attached to report PED-PD-09-2017 be presented for enactment. CARRIED

1.2 PED-COM-06-2017 Community Halls Emergency Repairs – Jarvis Lions, Nanticoke, Selkirk Centennial and Seneca Centennial Halls

Recommendation 5 Moved By: Councillor Bartlett Seconded By: Councillor Dalimonte

1. THAT Report PED-COM-06-2017 Community Halls Emergency Repairs – Jarvis Lions, Nanticoke, Selkirk Centennial and Seneca Centennial Halls be received;

2. AND THAT a reimbursement totalling $648.15 to the Jarvis Lions Community Centre Corporation for repairs to an air conditioning unit (50% of $1,296.30) be approved;

3. AND THAT the replacement of a boiler at the Nanticoke Community Hall, in the amount of $13,100 be approved;

4. AND THAT repairs at the Selkirk Centennial Community Centre to the eaves troughs and down spouts, as well as the installation of additional snow guards, at an estimated cost of $17,600 be approved;

5. AND THAT the installation of a gas hot water heater at the Seneca Centennial Hall, in the amount of $1,440.75 be approved;

6. AND THAT funding for these projects, from the Capital Replacement Reserve (CRR) – Community Halls be approved;

7. AND THAT the Revised Budget, as outlined in Report PED-COM-06-2017 be approved. CARRIED

1.3 PED-EDT-04-2017 Business Improvement Area Compliance Update

Recommendation 6 Moved By: Councillor Bartlett Seconded By: Councillor Grice

1. THAT Report PED-EDT-04-2017 Business Improvement Area Compliance Update be received;

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2. AND THAT the consolidated and updated by-laws for the Caledonia, Dunnville and Hagersville Business Improvement Areas attached to Report PED-EDT-04- 2017 be presented for enactment;

3. AND THAT the proposed appointments to the Caledonia, Dunnville and Hagersville BIA Boards of Management as listed in attachments 6, 7 and 8 to Report PED-EDT-04-2017 be approved;

4. AND THAT the proposed Haldimand County Business Improvement Area Terms of Reference be approved. CARRIED

1.4 PED-EDT-05-2017 Downtown Areas Community Improvement Plan – 17 Argyle Street North, Caledonia

Recommendation 7 Moved By: Councillor Grice Seconded By: Councillor Bartlett

1. THAT Report PED-EDT-05-2017 Downtown Areas Community Improvement Plan – 17 Argyle Street North, Caledonia be received;

2. AND THAT the project as outlined in Report PED-EDT-05-2017 for the property at 17 Argyle Street North be approved for a grant to be funded from the Community Improvement Plan Reserve, to a maximum of $13,617;

3. AND THAT, if approved, the Mayor and Clerk be authorized to execute the Downtown Areas Community Improvement Plan Financial Incentive Program Agreement with the respective property owner. CARRIED

1.5 Other Business

None.

MOTIONS OF CONSENT

Mayor Hewitt assumed the Chair for this portion of the meeting.

Recommendation 8 Moved By: Councillor Corbett Seconded By: Councillor Dalimonte

THAT the following motions be approved:

1 PED-COM-M02-2017 Revised Recommendation Related to Report PED-COM- 01-2017 Canada 150 Community Infrastructure Program

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1. THAT Memorandum PED-COM-M02-2017 Revised Recommendation Related to Report PED-COM-01-2017 Canada 150 Community Infrastructure Program be received; 2. AND THAT clause #2 of Recommendation #8 of the January 23, 2017 Committee of the Whole meeting, adopted at the February 13, 2017 Council meeting, referencing an incorrect amount of $417,615.00 in grant award, be rescinded;

3. AND THAT the grant award from the Canada 150 Community Infrastructure Program - Intake Two (CIP 150) in the amount of $417,582.00 be accepted.

2 PW-WW-02-2017 Annual Wastewater Quality Report

THAT Report PW-WW-02-2017 Annual Wastewater Quality Report be received.

CARRIED

DEPARTMENTAL STAFF REPORTS (Continued) 1 PUBLIC WORKS BUSINESS

Councillor Corbett, Chair of Public Works, assumed the Chair for this portion of the meeting.

1.1 PW-SW-01-2017 Niagara Blue Box Processing Contract Extension

Recommendation 9 Moved By: Councillor Shirton Seconded By: Councillor Morison

1. THAT Report PW-SW-01-2017 Niagara Blue Box Processing Contract Extension be received;

2. AND THAT Contract ES-SW-02 2010, Blue Box Recyclable Material Processing and Marketing be extended with a single source purchase to The Regional Municipality of Niagara, for a two year term with the option for three annual renewals;

3. AND THAT the initial rate of the contract shall be adjusted annually on the anniversary date, by the percentage change, year over year, as recorded in the Statistics Canada, Consumer Price Index, Catalogue Number 62-001-X, Table 9- 6, Major Components, Not Seasonally Adjusted – Ontario – All Items;

4. AND THAT once finalized, a by-law authorizing the Amending Agreement be presented to Council for enactment. CARRIED

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1.2 Other Business

Concern was expressed regarding the lack of a sidewalk on Lafayette Street in Jarvis.

2 JOINT SERVICES BUSINESS

Councillor Dalimonte, Chair of Joint Services, assumed the Chair for this portion of the meeting.

2.1 Other Business

None.

3 COMMUNITY SERVICES BUSINESS

Councillor Bartlett, Chair of Community Services, assumed the Chair for this portion of the meeting.

3.1 Other Business

The timing of changeover from winter maintenance to spring maintenance in parks was noted.

4 CORPORATE SERVICES BUSINESS

Councillor Grice, Chair of Corporate Services, assumed the Chair for this portion of the meeting.

4.1 CS-FI-M01-2017 Update on US Steel Canada Inc. Restructuring

Recommendation 10 Moved By: Councillor Morison Seconded By: Councillor Shirton

THAT Memorandum CS-FI-M01-2017 Update on US Steel Canada Inc. Restructuring be received as information. CARRIED 2 Disclosures of Pecuniary Interest

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4.2 Other Business

Recommendation 11 Moved By: Councillor Morison Seconded By: Councillor Bartlett

THAT the Cayuga Tourism Information Booth Upgrade project (C.161.0004), approved in the 2015 Capital Budget but inadvertently closed via report CS-FI-10- 2016, be reactivated in the amount of $25,000, to be funded by the Ward 2 Community Vibrancy Fund Allocation conditional on the Cayuga Chamber of Commerce obtaining all required approvals and permits. CARRIED

Mayor Hewitt resumed the Chair for the remainder of the meeting.

REPORTS FROM SPECIAL PURPOSE COMMITTEES, BOARDS AND COMMISSIONS

None.

UNFINISHED BUSINESS

None.

NEW BUSINESS 1 Draft Motion RE: Caledonia to Hagersville Mud Road Trail Project

Recommendation 12 Moved By: Councillor Bartlett Seconded By: Councillor Shirton

THAT the draft motion Re: Caledonia to Hagersville Mud Road Trail Project be deferred to the April 18, 2017 Council in Committee meeting for consideration.

CARRIED

INQUIRIES, ANNOUNCEMENTS AND CONCERNS OF COUNCILLORS

The following items were highlighted:  Dunnville Minor Bantam CC hockey team won championship over Bancroft;  Vandalism in Caledonia on March 25th;  Haldimand Federation of Agriculture hosted a symposium on March 25th.

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PRESENTATIONS AND CONSIDERATION OF RELATED REPORTS

1 PED-GM-02-2017 Planning and Economic Development Department 2016 Fourth Quarter Activity and Annual Report

C. Manley presented the Planning and Economic Development department 2016 annual report.

Recommendation 13 Moved By: Councillor Grice Seconded By: Councillor Shirton

THAT Report PED-GM-02-2017 Planning and Economic Development Department 2016 Fourth Quarter Activity and Annual Report and presentation be received. CARRIED

2 CAO-M01-2017 Launch of Corporate Facebook Account

K. Hayes presented the proposed corporate Facebook account.

Recommendation 14 Moved By: Councillor Morison Seconded By: Councillor Grice

THAT Memorandum CAO-M01-2017 Launch of Corporate Facebook Account be received as information. CARRIED

CLOSED SESSION

Recommendation 15 Moved By: Councillor Dalimonte Seconded By: Councillor Corbett

THAT pursuant to Section 239 of the Municipal Act, as amended, Council convene in a meeting at 11:46 a.m. closed to the public, to discuss:

a proposed or pending acquisition or disposition of land by the municipality or local board 1 PED-COM-07-2017 South Cayuga Community Hall Property – Legal Considerations

labour relations or employee negotiations 2 CS-HR-03-2017 Ratification of ONA Memorandum of Settlement

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personal matters about an identifiable individual, including municipal or local board employees 3 CMS-GM-02-2017 Appointment to the Haldimand County Accessibility Advisory Committee CARRIED

Recommendation 16 Moved By: Councillor Shirton Seconded By: Councillor Corbett

THAT this closed meeting now adjourn at 12:13 p.m. and reconvene in open session.

CARRIED

Councillor Bartlett left at 12:15 p.m. for the remainder of the meeting.

DELEGATIONS AND CONSIDERATION OF RELATED REPORTS 1 Kelly Isfan, CEO, West Haldimand General Hospital RE: Funding Request for Community Physician Recruitment

Ms. Isfan made a presentation regarding physician recruitment for the West Haldimand General Hospital.

Recommendation 17 Moved By: Councillor Corbett Seconded By: Councillor Morison

THAT the correspondence and presentation material from Kelly Isfan, CEO, West Haldimand General Hospital Re: Funding Request for Community Physician Recruitment dated February 23, 2017 be received as information. CARRIED

2 PED-BC-06-2017 Sunday Gun Hunting

2.1 Brian McRae, Zone/Member & Club Services Liaison, Ontario Federation of Anglers and Hunters

Mr. McRae made a presentation supporting Sunday Gun Hunting.

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Recommendation 18 Moved By: Councillor Grice Seconded By: Councillor Shirton

THAT the correspondence and presentation material from Brian McRae, Zone/Member & Club Services Liaison, Ontario Federation of Anglers and Hunters Re: PED-BC-06- 2017 dated February 16, 2017 be received as information. CARRIED

2.2 Jayson Lymburner

Mr. Lymburner spoke in favour of Sunday Gun Hunting.

Recommendation 19 Moved By: Councillor Grice Seconded By: Councillor Morison

THAT the correspondence from Jayson Lymburner Re: PED-BC-06-2017 dated March 26, 2017 be received as information. CARRIED

Recommendation 20 Moved By: Mayor Hewitt Seconded By: Councillor Morison

THAT consideration of Report PED-BC-06-2017 be deferred to the April 3,2017 Council meeting. CARRIED

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Recommendation 21 Moved By: Councillor Grice Seconded By: Councillor Shirton

THAT the correspondence from the following individuals Re: Report PED-BC-06-2017 be received as information:

• Jack Huitema • Jeremy Nash • Adam Bontaine • Greg Shaver • Robert Brown • Steve Tong • John Birdsell Jr. • Ray Korten • Aaron Parr • Anthony Capuano • Michael Shaw • Barry Shenton • Jim Baxter • Wayne Lymburner • Dr. Gord Dulmage • Mark Braet • Charles Peacock • Mike Klemme • Michael Reaney • Cam Hockey • Donna Wilshire • Dunnville Hunters & Anglers

CARRIED

CLOSED SESSION (Items considered in Open Session)

Recommendation 22 Moved By: Councillor Morison Seconded By: Councillor Grice

1. THAT Report CS-HR-03-2017 Ratification of ONA Memorandum of Settlement be received as information, and remain confidential;

2. AND THAT the Memorandum of Settlement between the Corporation of Haldimand County (Grandview Lodge) and the Ontario Nurses’ Association, included as Attachment #1 to Report CS-HR-03-2017, be ratified;

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3. AND THAT the members of the County negotiating team be authorized to sign the collective agreement on behalf of the municipality. CARRIED

Recommendation 23 Moved By: Councillor Grice Seconded By: Councillor Morison

1. THAT Report CMS-GM-02-2017 Appointment to the Haldimand County Accessibility Advisory Committee dated February 24, 2017 be received and remain confidential;

2. AND THAT John Pack be appointed to the Haldimand County Accessibility Advisory Committee to fill the vacant position for the balance of the term of Council. CARRIED

ADJOURNMENT

Recommendation 24 Moved By: Councillor Shirton Seconded By: Councillor Morison

THAT this meeting is now adjourned at 1:49 p.m.

CARRIED

______

MAYOR

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CLERK

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