Information Library Board of Victoria Annual Report O7 Ideas Inspiration Library for everyone –

O8 Board of Victoria Annual Report O7–O8

In launching The Medieval Imagination, the Premier said, ‘We should not be surprised that amongst the state libraries of Australia it is the State Library of Victoria that is delivering this unique exhibition to the Australian people, and we can be very proud of that.’

Image Mark Strizic, The Edna Walling-designed Garden at Mawarra, Sherbrooke, c. 1980 Contents 04 President’s Message Infrastructure, Skills and Partnerships 06 CEO’s Year in Review 53 Redefi ning our Role as Leaders 08 Vision and Values in the Library Sector 10 The Medieval Imagination 55 Building Commercial and 18 Highlights of the Year Philanthropic Relationships 21 Financial Summary 55 State Library of Victoria Foundation 21 Key Performance Indicators 59 Identifying Opportunities for Collaboration 22 Service Agreement with the 59 Strengthening Corporate Capability Minister for the Arts 60 Financial Management 25 Government Priority Areas 60 Major Contracts 27 Output Framework 60 Victorian Industry Participation Policy 60 National Competitive Neutrality Collections, Content 60 Compliance with Building and Maintenance and Information Resources Provisions of Building Act 1993 30 Digitisation of the Collection 60 Library Redevelopment 31 Digital Storage and Management Capacity 60 Technology Services 33 Building the Collection 61 Web Services 37 Conservation and Preservation 61 Applications Development and Services 37 Physical Storage 37 Expansion of Online Resources Library Board and Corporate Governance 65 Library Board and Corporate Governance Access and Engagement 69 Library Executive 40 Reconfi guration of the Library’s 70 Organisational Structure Online and Onsite Service Model 71 Reconciliation of Executive Offi cers 41 Marketing 72 OH&S Performance Measures 41 Research and Statistics: 72 Public Sector Values Online Services and Trends and Employment Principles 41 Customer Research and Feedback 73 Statement of Workforce Data 42 Events and Exhibitions 73 Offi ce-based Environmental Impacts 44 Vicnet: Reshaping the Business Model 74 Diversity and Access 45 Developing Targeted Learning 75 Freedom of Information Services for Students 75 Consultancies 47 Communications 76 Whistleblowers Protection Act 2001 47 Publishing 79 Disclosure Index 49 Creative Fellowships Financials 81 Auditor General’s Report 83 Risk Attestation 84 Financials 86 Notes to the Financial Statements

Image Figure drawing classes at the Fox Art Academy, Melbourne, c. 1935-40. From Alex Taylor, Perils of the Studio, Australian Scholarly Publishing and State Library of Victoria, 2007 President’s Message John Cain

4/5 Library Board of Victoria Annual Report O7—O8 It is with pleasure that I present this annual Victorian students have taken to ergo with great It is with immense sadness that I record that report for the 2007–08 financial year. enthusiasm, as you will see in the pages ahead, the Foundation and the Library lost two This has been an important year for the and we are heartened by its reception. ardent supporters in Creighton Burns AO and Library Board of Victoria and the Library – both Other projects that form part of the slv21 Suzanne Hunt. One of Creighton Burns’s many exhilarating and sobering for reasons I shall program have also been advanced materially. contributions to the community was the one he outline. The reasons for exhilaration were many. The outcome of these projects may not yet be made as the Chair of the State Library of Victoria The Premier, the Hon. John Brumby MP, publicly manifest but they will improve the Foundation between 1995 and 1998. Suzanne Hunt, launched the jewel-like exhibition, The Medieval experience of our online visitors signifi cantly. a social historian with a passion for and Imagination: Illustrated Manuscripts from Research, specifi cation and implementation of prodigious knowledge of Australian gardens and Cambridge, Australia and New Zealand, in the projects such as the Digital Object Management gardening, encouraged and fi nancially assisted presence of Professor Gordon Johnson, Deputy System, Direct Delivery and Federated Search the Library to build its collection in this area and Vice Chancellor of Cambridge University, our are at different stages but will be delivered to make it more accessible. generous lenders, Foundation members, sponsors over the year ahead with great benefi ts for all. It is my pleasure to acknowledge the and supporters. On the evening of 15 June we The Board’s wider engagement with and debt I owe, as do all Victorians, to members of closed the doors for the last time on the leadership of Victoria’s public libraries has been the Library Board of Victoria and to those who exhibition, which set a record for the Library with enormously productive. The year brought to a serve on the Board’s committees, particularly more than 110,000 visits over its 82-day season. close a triennium of collaborative projects of the State Library of Victoria Foundation The exhibition catalogue was a bestseller, and all strategic value, including several publications Executive Committee and to all the Library’s of the public and schools programs associated of national and international signifi cance. volunteers. They all give generously and with the exhibition were fully subscribed. In all, we Buoyed by these achievements, members of the enthusiastically of their time and expertise. were delighted by the enthusiastic public response Board and senior offi cers of the Library met I welcomed my reappointment to the to everything related to The Medieval Imagination the managers of Victoria’s public libraries and Board and to the position of President and the and are immensely grateful to the State Library colleagues in Local Government Victoria, in reappointments of Catherine Dale, Stephen Kerr of Victoria Foundation and other sponsors as October, to initiate the planning for the strategic and Kevin Quigley. Patricia O’Donnell retired from their support enabled access to the exhibition projects for the 2008–11 triennium. The the Board in May. She has made an invaluable to be free to all. collaborative state wide projects formulated by contribution to the Board over her three terms The Library’s new learning website this process will benefi t all Victorians and were spanning almost a decade and will continue to be was launched by Tessa Forshaw, the 2007 VCE endorsed by Viclink and the Board in April. a feisty advocate for this institution. The Board Achiever of the Year, at Coburg Senior High Last year, when the Board developed its welcomed a new member, the Hon. Sherryl School on Tuesday 15 April. The Hon. Evan Thornley Corporate Plan 2007–10, it committed to reshaping Garbutt, who was appointed in September. MLC recorded a message of congratulation which the business model for Vicnet and to developing Her wide experience in public administration, was screened at the launch; he subsequently a fi ve-year plan to strengthen Vicnet’s position teaching and community organisations will serve told the Legislative Council: as a leader in the innovative use of technology the Board well. As a result of Tom Bentley’s in a community setting. The Board approved the secondment to the Offi ce of the Deputy Prime recommendations of analytical work recommending Minister, to work on social inclusion policy, the ‘I had the pleasure on Tuesday a reshaping of the business model, and of a Board granted him a leave of absence from of helping contribute to the new strategic direction, for Vicnet. the Board for six months from January. It gives the Board and all at the Library The Board is deeply grateful to Lynne launch of the State Library of much pleasure to introduce visitors and Kosky MP, Minister for the Arts, for her interest Victoria’s new website for senior colleagues to the collection, services and in and support of the Library and it was delighted premises of this magnifi cent public institution. to welcome her to the Library on several school students, called ergo. Over the course of this year we re-introduced occasions. The Board welcomed the Premier’s It has been a terrifi c project and the Prime Minister and the Deputy Prime Minister announcement that Rob Hudson MP would be to the domed La Trobe Reading Room and we the Parliamentary Secretary assisting the I think it exemplifi es the way hosted a visit, and several speaking engagements, Minister for Public Transport and the Arts and that modern libraries are by Mr Chris Batt OBE, Chief Executive of was pleased to host a familiarisation visit from Museum, Libraries and Archives Council of the him in October. moving from traditional bricks- United Kingdom. The counsel, assistance and feedback we and-mortar and bookshelf An annual report cannot describe all of receive from Penny Hutchinson, Director of Arts the achievements of the Library nor all of the Victoria, and her senior colleagues, particularly provision to utilising their challenges faced by the Board as the steward Dennis Carmody, are much appreciated. specialisation in the organisation of this complex and sophisticated organisation. The State Library of Victoria has a The Board has found sobering the fi nancial remarkable complement of staff who have and retrieval of knowledge pressures on the Library: our fi xed operating managed a year of increasing demand and in the online world.‘ costs (utilities, security, cleaning) are increasing success delivering services, developing innovative at such a rate that in the years to come projects with intelligence, care and professionalism. accommodating them will threaten the Library’s In launching The Medieval Imagination, the capacity to deliver programs and services to Premier said, ‘We should not be surprised that Victorians. The Board is committed to rigorous amongst the state libraries of Australia it is the and prudent management of its budget and State Library of Victoria that is delivering this will continue to press for effi ciencies but it does unique exhibition to the Australian people, and so in an environment of great appetite for we can be very proud of that.’ The Library the Library’s services, as will be plain when Board of Victoria shares that pride. the Library’s performance against its targets is considered.

The Hon. John Cain President, Library Board of Victoria CEO’s Year in Review Anne-Marie Schwirtlich

6/7 Library Board of Victoria Annual Report O7—O8 With this annual report, we take stock of an The President cites, and the pages ahead detail, The assessment of a researcher from the USA immensely productive year extending the initial the projects (for example, Federated Search), might best refl ect the work and the standing of successes of slv21 and serving a growing programs (for example, the schools program) my colleagues: number of visitors who rate their experience and thinking about new approaches to service of the Library very highly. delivery that underpin our work onsite, offsite

The Library Board of Victoria’s Corporate and online. ‘I have worked in nearly Plan 2007–10 designated three priority areas It is with much pride that the Library reports every state library and public of work and with this report we account for our on its fi rst international exhibition, The Medieval work against those priorities. Imagination, and associated programming. records/archives offi ce in Another fi rst is equally heartening – the Library Australia during these last fi ve Collections, Content and Information Resources toured its fi rst exhibition, Victorians on Vacation, Three observations might be made of the which opened at the Gippsland Art Gallery months and have to say that Library’s aim to maintain the richest and most in Sale in April. your staff stands head and comprehensive collection possible of Victorian The coveted Creative Fellowships program, material. Firstly, that despite decades of assiduous supported by the Foundation, was augmented shoulders above their peers and judicious collecting, the Library marvels at and by the inaugural Summer Research Fellowships, at other institutions.’ is grateful for the historic material of enormous sponsored by Emeritus Professor AGL Shaw, which signifi cance that it continues to be offered. drew 25 applications from students affi liated with The Year Ahead Secondly, that without the generosity of donors, nine universities. Four Summer Research Fellows We begin 2008-09, the third year of the slv21 supporters and the State Library of Victoria worked on the Library’s collections, researching program, buoyed by the signifi cant achievements Foundation, the Library’s acquisition work would subjects as varied as Ned Kelly, the creation to date but mindful of the challenges ahead. be the poorer. Thirdly, that the challenges of of modern Greece, ephemeral environmental art The welcome increase in Library visits brings with collecting and maintaining a collection documenting and picture shows in Gippsland. it challenges for service delivery and increased Victoria are increasingly complex and maintenance costs. Other pressures, in the form resource intensive. Infrastructure, Skills and Partnerships of payroll and utility rises compound the challenge Readers will note that, by any measure, The many collaborative endeavours about which of implementing the Board’s strategy at the pace the Library’s achievements in maximising and you will read in this report are evidence of the and to the extent Victorians would wish. improving its collection storage, and in relevance and vitality of our work and the high The Library will tackle its full agenda for conserving the collection, have been impressive. regard for it in the philanthropic, business and the year ahead with characteristic purpose and The Library’s work on digitising the collection library sectors. We were honoured that a vigour. This will include: is nationally notable, as is the expansion of its long-term supporter, the RE Ross Trust, signalled ______implementing the triennial program of online resources. it would support a three-year project, beginning partnership projects with public libraries in July 2008, to improve documentation about Access and Engagement Victorian maps. ______refi ning the business strategy for Vicnet In January, a Melbourne resident wrote: ‘Whenever ______reporting to government on the I enter the State Library, I am struck with wonder People at the Library achievements of slv21 and the and am so proud of being a Melburnian. The The 2008 Australia Day Honours gave us cause strategy for the future State Library is the most creative and socially for jubilation with the recognition of Dr Dianne just community facility.’ Reilly, the La Trobe Librarian, as a Member in the ______seeking to maximise the capacity The President has highlighted the General Division. In March, the Library farewelled of collection storage to ensure that signifi cant increase in onsite visits to the Library. her after 49 years and one day of service to these assets perform optimally; and These are particularly remarkable when coupled the Library and the research community. ______managing the construction of the Centre with the fi ndings of the Library’s annual customer Morton Browne relinquished the post of for Books, Writing and Ideas and playing survey, in which: Executive Offi cer to the State Library of Victoria a signifi cant role in animating the role Foundation in June. Over the last three-and-a- ______96 per cent of customers surveyed were of Melbourne as a City of Literature. half years he has supported the Foundation and satisfi ed with the overall Library experience the Library, working to consolidate and augment With the guidance of the Board, support of the ______there is 96 per cent awareness the support for the Library. minister and government, the counsel of of the State Library In February, Samantha Tidy, the Library’s colleagues at Arts Victoria and the assistance Manager of Education Programs and Offsite ______92 per cent of customers surveyed of the Foundation, sponsors and volunteers, Learning, took up a prestigious, three-month were satisfi ed with exhibitions. we anticipate the year with relish. Professional Culture Fellowship at the Bibliothèque A New Zealand colleague emailed after nationale de France. She used the Fellowship visiting recently, to say: ‘[The] library is buzzing to research and report on the library services and you should be proud of what you are achieving available to young people in France and Australia. … the library is really a stunning example of a The Library is a complex organisation knowledge society in action.’ We aim to remain with an ambitious remit. The skills, resilience a stunning exemplar. and confidence with which it serves Victoria and Victorians are testament to its staff.

Anne-Marie Schwirtlich Chief Executive Offi cer and State Librarian Vision Victorians will have ready access to a comprehensive collection of Victorian documentary material and to worldwide information resources to enrich their cultural, educational, social and economic lives.

8/9 Library Board of Victoria Annual Report O7—O8 Values The Library’s work in achieving this vision is informed by the following values:

Innovation We recognise and embrace new technologies, ideas and opportunities to improve, grow and develop as individuals and as industry leaders in a challenging environment.

Collaboration We work together and with partners, sharing knowledge and resources to advance universal access to information.

Engagement We work to understand, connect and meet the needs and expectations of our communities in the most appropriate ways.

Excellence We provide an outstanding service at all times in a professional and ethical manner.

Respect We strive to create an open and caring community by valuing and supporting individuals, and acknowledging the strength of diversity.

Image Mark Strizic, State Library of Victoria, c. 1954 10/11 Library Board of Victoria Annual Report O7—O8 The Medieval Imagination Illuminated Manuscripts from Cambridge, Australia and New Zealand 12/13 Library Board of Victoria Annual Report O7—O8 Image The Adoration of the Magi, Historiated Initial from a Gradual. Italy, Venice, c 1567–c 1572. Fitzwilliam Museum, Cambridge. Reproduction by permission of the Syndics of the Fitzwilliam Museum, Cambridge. From The Medieval Imagination Images Premier, the Hon. John Brumby MP, with The Medieval Imagination curator, Margaret Manion AO, at the opening of the exhibition

The Premier at the exhibition

Sue Hamilton, Rosemary McKenzie and Penny Hutchinson, Director, Arts Victoria

Main image Miniature from a Laudario (detail). Italy, Florence, c. 1330–1340. Fitzwilliam Museum, Cambridge, Marlay Cutting It. 83. Reproduced by permission of the Syndics of the Fitzwilliam Museum, Cambridge. From The Medieval Imagination

14/15 Library Board of Victoria Annual Report O7—O8 The Library’s fi rst major international exhibition, The exhibition gained sustained and widespread The Medieval Imagination: Illuminated Manuscripts media coverage. A steady stream of newspaper from Cambridge, Australia and New Zealand was articles and national radio interviews began opened by the Premier, the Hon. John Brumby, MP appearing 12 months before the exhibition was on 27 March. Open daily until 15 June, this was launched, and during the exhibition, coverage the largest exhibition of its kind ever to be held became more frequent and substantial. There in Australia. A total of 110,212 visitors saw exquisite were national feature stories on Channel Nine’s manuscripts drawn from four collections at the Sunday program, ABC TV’s Sunday Arts program, University of Cambridge, and 14 other collections several stories and interviews on ABC Radio in Australia and New Zealand, as well as books National, feature articles in the Herald Sun, The from the Library’s own collection. Age, The Australian and Sydney Morning Herald Emeritus Professor Margaret Manion AO, and coverage in the Weekly Times. Articles a foremost authority in the area and curator of in suburban media and on local radio ensured the exhibition, brought together books from the coverage at the most local levels, and specialist eighth to the 16th centuries, many of them never media such as religious press and medievalist before seen in Australia. The Northumbrian publications carried articles on the exhibition, Gospels, on loan from Corpus Christi College in which reached highly motivated audiences. Cambridge and made by Irish monks around the Exit interviews conducted throughout the year 720, was the oldest book on display and exhibition saw 92 per cent of those interviewed the oldest European book ever to visit Australia. rating The Medieval Imagination as either excellent The exhibition was presented by the State or very good. Thirty-six per cent of visitors were Library of Victoria Foundation, with signifi cant from inner Melbourne, with 24 per cent from assistance from 21 sponsors and supporters. the outer suburbs, and 14 per cent from country The largest number of sponsors ever achieved by Victoria; 25 per cent of visitors were from the Library, they made it possible for the exhibition interstate or overseas. A factor for many to be presented free of charge, and to have an was the free entry, thus making ancient books extensive and far-reaching publicity campaign. accessible to so many people. In the words of The exhibition experience was enhanced one visitor: ‘I really love the exhibition as it gives by with a fully stocked bookshop in the Library the ordinary person a chance to see rare and foyer, featuring a beautiful full-colour catalogue precious books, which are, after all, a part of with entries from 26 scholars from around the everyone’s history, not just the people with the world. The catalogue went to a second print run privilege of looking after them, and of those who and completely sold out on the fi nal day of the are lucky enough to study them. Most of us never exhibition. have a chance to see such wonderful books.’ Twenty events were held over the duration of the exhibition and all were fully subscribed, Thank you to all of our sponsors: with a total attendance of 5054. These included State Library of Victoria Foundation a music series, led by Professor John Griffi ths AAMI from the University of Melbourne, and lectures by Agnes Robertson Trust many experts on aspects of medieval life, culture Allan Myers AO and Maria Myers AO and books – a unique sharing of scholarship K.W. Doggett Fine Paper to a wide and appreciative audience. On Sunday Patrick and Kathy Moore 20 April, the Library forecourt came to life with Qantas a Medieval Faire attended by a delighted crowd The City of Melbourne of over 10,000, including many community The Salteri Family and reenactment groups. The Sebel Melbourne An international conference entitled Imagination, Books and Community in Medieval Europe was held between 29 and 31 May, with the keynote public lecture delivered by Professor Jeffrey Hamburger from Harvard University, to an audience of 550 at RMIT’s Storey Hall. School students participated in 246 separate sessions, with a total of 6634 young people learning about the books and the medieval milieu in which they were created. This included supported programs for disadvantaged schools, giving 1080 students access to the exhibition, as well as transport to and from the Library. In addition, two professional-development evenings were held for teachers, with a total attendance of 170.

‘I really love the exhibition as it gives the ordinary person a chance to see rare and precious books!‘

Image Historiated initial from a Gradual. Italy, Venice, c. 1420. Fitzwilliam Museum, Cambridge, Marlay Cutting It. 18. Reproduction by permission of the Syndics of the Fitzwilliam Museum, Cambridge September November Highlights ______SLVChat is launched, enabling those ______The popular exhibition Victorians on of the with queries about Victoria or Victorians Vacation is shown in the Keith Murdoch Year to engage in real-time chat with an Gallery. Curated by Clare Williamson, O7 online librarian. it celebrates holidays and leisure in July Victoria since the mid-19th century. ______As part of the 2007 Melbourne Writers ______The National Portrait Gallery exhibition Festival, the Library hosts the 2007 ______Australia’s only youth-choice awards, Famous: Karin Catt Portraits opens Premier’s Literary Awards, with the Inkys, are launched on insideadog. in the Keith Murdoch Gallery. This $195,000 in prize money. com.au. More than 2000 people vote exhibition of celebrity portraits by online to select the winners. US-based photographic artist Karin ______Former UK Children’s Laureate and Catt is eventually seen by 88,266 celebrity author Michael Murpurgo ______At the Arts Portfolio Leadership Awards, visitors. visits the Centre for Youth Literature the Library’s intranet, The Fridge, wins at the Library. an award for Leadership in Business ______Musical Treasures is presented in the Improvement, while the Memory Victoria Cowen Gallery (July–September 2007). ______Six hundred school-library staff across program receives an award for This series of rare and intimate Victoria sign up for Learning 2.0, Leadership in Community. performances of Australian chamber an immersive online program which music highlights musical works from provides training in the use of Web ______Reading Victoria’s reading program the Library’s collection and is curated 2.0 technologies. The program is a The Summer Read is launched, by Creative Fellow Richard Divall OBE. partnership between the State Library, comprising public library events the School Library Association of Victoria throughout Victoria, online voting for ______The La Trobe Journal website is and Yarra Plenty Regional Library. readers to share their favourite books launched, following digitisation of and a blog to share book reviews 78 issues of the journal, supported ______$75,000 is allocated for the new and recommendations. by the Foundation. Culturally and Linguistically Diverse (CALD) Senior Surfers Project to ______The World of the Book by the Library’s ______As part of the National State and assist senior members from CALD Des Cowley and Clare Williamson is Territory Libraries of Australasia, communities to participate in the published, in association with The the Library begins investigating how online environment. Miegunyah Press and with the support libraries can reshape core services, of Maria Myers AO. resources and infrastructure. October Re-imagining Library Services explores ______Conservation treatment of the English December radical new approaches across all illuminated manuscripts The pilgrimage ______The Memory Victoria conservation parts of library work to fundamentally of the lyfe of the manhode and The assessments of 58 public library shift libraries to the digital world. pilgrimage of the sowle, dating to 1430, local-history collections commences. is completed. The Memory Victoria Roadshow, August showcasing items in public library ______Two episodes of ABC Television’s ______The Art of the Collection (with support local history collections, begins with The Collectors program, filmed of Agnes Robertson Trust) is published visits to the Portland, Port Fairy in Queen’s Hall, are broadcast in association with The Miegunyah Press, and Hamilton libraries. on national television. showcasing important areas of the Library’s collection. ______Vicnet completes its More Than Just Equipment report, which explores the ______Victoria’s public library managers, senior online information needs of people State Library staff and members of with disabilities. the Library Board of Victoria meet to devise a three-year plan of collaborative ______The Premier, the Hon. John Brumby MP, initiatives for the enhancement of announces that the Library will manage library services to the Victorian the delivery of an early childhood community. literacy project on behalf of the Department of Education and Early ______The Library is extensively involved Childhood Development. Under the in the Victoria’s Cultural Network $2.1 million Young Readers Program, collaborative website project. This families visiting a maternal child website provides access to stories health centre are given a free literacy and hundreds of images, including information pack when their child is photos of Melbourne’s 1930s slums, aged four months and a free book interviews with Melbourne’s emerging when the child is aged two. and experienced hip-hop artists and 21 short films about football in country Victoria. It also includes a listing of over 700 cultural collecting organisations in Victoria. ______With the assistance of the National Cultural Heritage Account and funding from the Department of Premier and Cabinet, the Library acquires the entire collection of approximately 5000 negative, colour transparencies and slides of photographer Mark Strizic.

18/19 Library Board of Victoria Annual Report O7—O8 March April ______The Library’s fi rst major international ______Cataloguing of the Recreation, Arts, exhibition, The Medieval Imagination: Medical, Drama, & Spiritualism Illuminated Manuscripts from Cambridge, bound-pamphlet series is completed O8 Australia and New Zealand, is opened in preparation for digitising. January by the Premier, the Hon. John Brumby ______To promote The Medieval Imagination ______Peter McGrath, Jane Rhodes, Walter MP. Associated events include musical a Medieval Faire day attracts over Struve and Zoë Velonis are awarded performances, lectures, talks and 10,000 people, with a mix of talks and Staff Fellowships to conduct various tours, and the publication of a lavishly tours of the exhibition, displays and research projects associated with and illustrated catalogue. presentations by medieval enthusiasts using the Library’s collections. ______The Library completes the treatment and ‘living history’ groups, and musical ______The Library’s new ‘quiet rooms’ and rehousing of 1000 collection items performances by the Early Arts Guild are introduced in order to provide from the Pictures Collection for the of Victoria. a peaceful environment for silent Imaging 19th Century Victoria Digitising ______The Library Board of Victoria approves work and study. Project. the $3.3 million 2008–11 plan for the February ______With the television program Who Do Statewide Public Library Development ______The chess cataloguing project is You Think You Are driving interest in Projects, which will signifi cantly enhance completed, encompassing 445 serial genealogy, the Library offers Finding the management capability of Victoria’s titles (predominantly in languages other Families: researching family history public libraries and deliver improved than English) and 750 monographs, for the fi rst time. services to their communities. which will be bibliographically ______Visitors to exhibitions exceed the May accessible to Library users online. Library’s annual target of 390,000. ______Prime Minister Kevin Rudd visits the ______In conjunction with the Centre for the Library to launch The Longest Decade ______The Leukaemia Foundation uses Book at Monash University, the Library (Scribe), by political commentator the Library forecourt as the major hosts the fourth Australian and New George Megalogenis. Melbourne base for their Great Shave Zealand Rare Books Summer School, Day, introducing many thousands ______Victorians on Vacation becomes the offering four, week-long courses for of visitors to the Library. fi rst major touring exhibition drawn visiting scholars and librarians. from the Library’s collection to tour ______Showcasing the Best: Volume 2 ______Visitors to the Library exceed regional Victoria when it opens is published, providing over 40 case one million. in Sale. studies from Victorian public libraries ______WikiNorthia (a Libraries Building of excellence in community building. ______The scholarly conference ‘Imagination, Communities Demonstration Project) Books and Community in Medieval ______68 databases are now available is launched by the Hon. John Cain at Europe’ attracts over 200 academics, to registered Victorian users and Coburg Library. Vicnet developed students and enthusiasts from across accessed via the Library’s website, the website on behalf of a consortium Australia to hear speakers from along with 38 full-text electronic comprising Moreland City Libraries, the USA, Australia and New Zealand journals. Subjects are wide ranging Darebin Libraries and Yarra Plenty on topics including medieval art, social and include newspapers, business Regional Library. history, music and literature. databases, dictionaries, history, ______After 18 months in development, ergo — biography, music, sport and statistics. ______Funding from John T Reid Charitable the Library’s new website for schools Trusts and partnership with Metlink — is launched at Coburg Senior High enable the Library to deliver a free School. The website provides a Medieval Adventure incursion to around comprehensive learning and teaching 50 disadvantaged schools within resource to support educators and 50 kilometres of Melbourne to visit secondary students. The Medieval Imagination and Mirror of the World exhibitions. ______Vicnet hosts the fourth Open Road Conference, focusing on multilingualism and the internet, with over 110 delegates, including international and national speakers. June ______The conservation of over 2700 items belonging to the Victorian Patents Offi ce Copyright Collection is completed. ______Connecting with the Community is published, providing guidelines to assist public libraries to better engage with ‘hard to reach’ groups.

Image FA Sleap, ‘Sketches on the Coast – Landing Passengers at Wilson‘s Promontory‘. Illustrated Australian News, 14 May 1884 20/21 Library Board of Victoria Annual Report O7—O8 Financial Summary

Summary of Financial Results with 2008 2007 2006 2005 2004 Four-Year Comparitives $‘000 $‘000 $‘000 $‘000 $‘000 Other revenue 77,579 82,106 78,449 72,957 68,748 Revenue from government 14,330 11,789 13,118 12,127 16,107 Total revenue 91,909 93,895 91,567 85,084 84,855 Result from ordinary activities (2,309) 5,654 5,948 6,451 5,421 Cash fl ow from operating activities 745 (31) 4,047 (1,528) 5,251

Total Assets 799,511 805,813 750,392 728,908 723,240 Total Liabilities 7,880 8,776 8,767 7,391 8,175

Notes Reduced revenue for the year refl ects reduction in depreciation equivalent funding of $6,438,000. Loss for year includes payment of Voluntary Departure Packages during the year of $1,348,426.

Key Performance Indicators

2007-08 Key Performance Indicators Actual Target Actual 2006–07 2007–08 2007–08 Collections, Content and Information Resources Unique Victorian material digitised and available for online access1 233,098 229,125 274,288 Percentage of unique Victorian material digitised2 32% 31% 38% Total digital titles/databases accessible3 138,459 91,300 106,022 Items added to the collection4 41,973 53,680 46,464 Items added to the catalogue 71,699 49,550 60,458

Access and Engagement Programs delivered in regional Victoria – number5 New measure 246 235 Programs delivered in regional Victoria – attendance New measure 10,480 12,305 Programs delivered in regional Victoria – satisfaction New measure 95% 92% Students attending education program sessions – number6 738 700 1,088 Students attending education program sessions – attendance 28,904 25,700 35,072 Students attending education program sessions – reach7 New measure 3% 4% Students attending education program sessions – satisfaction New measure 95% 97% Online visitors to State Library of Victoria websites8 7,193,250 7,509,806 7,948,239 Customer satisfaction with overall online experience New measure 70% 75% Visitors to State Library 1,147,488 1,090,000 1,583,883 Satisfaction with overall Library experience 91% 90% 96%

Infrastructure Skills and Partnerships Increase the Foundation’s capital funds base New measure $14.2M $13.2M Develop philanthropic support for digitising unique Victorian material New measure $500,000 $419,432 Deliver the Library’s services to budgeted surplus/defi cit9 New measure +/-10% 30.3% Value of training per FTE staff member New measure $925 $921 Online visits to collaborative public library websites10 2,527,808 2,500,000 3,216,240

Notes 1 The total number of items originating in Victoria where the Library holds the only known copy that have been digitised for online access. 2 The total number of items that have been digitised as a percentage of all identifi ed unique Victorian material. 3 Includes electronic journals on databases, electronic books, websites and online publications in PANDORA, CD-ROMs and DVD-ROMs, and provision of online links through the catalogue. The total number of titles can vary throughout the year and from one year to the next, as titles are regularly assessed on their benefi t to the community. 4 Figures refl ect acquisition of books, journals, newspapers, pictures, CD-ROMS, sound and video recordings and maps by purchase, donation exchange and through legal deposit that are accessioned during the year. There is a variation between items added to the collection and volumes added to stock (page 33); this is caused by an estimate of non-accessioned Pictures being included in the Volumes added to stock table. Only accessioned pictures are included in the Items Added to the Collection KPI. 5 Applies to all activities conducted in regional Victoria as defi ned in the Regional Development Victoria Act 2002 and the Alpine Resorts Act 1983. Image 6 This includes K–12 students. Adult learning is included in community engagement activities. Annette Strickland, Couple 7 The number of student participants as a percentage of the total Victorian K–12 enrolment. and caravan, c. 1943-53. 8 Online visitors are measured as user sessions and comprise all Library websites including the Vicnet portal. This fi gure differs from the number of online visits reported under BP3 under Private collection. the Agreed Framework (page 27) as visits to the Vicnet portal were not included in the 2007–08 BP3 target. From Victorians on Vacation 9 This is measured against the budgeted surplus/defi cit for appropriated government funding (fund source 01). This result shows a variation of 30.3% or $269,011 from the original forecast defi cit, after discounting for one-off Voluntary Departure Payments in 2007-08 of $1.35M. 10 Collaborative websites include Victoria’s Virtual Library, MyLanguage, Pictures Victoria and two Open Road sites

Additional Key Performance Indicators used by the State Library of Victoria under the Output Framework can be viewed on page 27. Service Agreement with the Minister for the Arts

The Service Agreement with the Minister for the Arts outlines the Library’s contribution to the state government’s arts policy, Creative Capacity+: Arts for all Victorians; nominates Government Priority Areas that the Library is required to address in the delivery of its services; and establishes a range of performance indicators under the government’s output framework.

Creative Capacity+: Arts for all Victorians

Goal 1: Arts for All Victorians: a culture of participation The Library’s event, exhibition and learning programs stimulate participation online, onsite and in regional Victoria. Community participation in the arts is promoted by the Library’s volunteer program, and the Library’s Vicnet division hosts the popular MyLanguage portal which provides an online library resource in 67 languages. Goal 2: On the threshold: an economy based on innovation The Library’s learning program provides services to Victorians of all ages and runs graduate placement and work experience programs to provide experience to potential employees in the arts and cultural sector. Goal 3: Creative place: a dynamic arts sector Access to the Library’s collection material is available online from offi ce and home or by visiting the Library, where users can gain physical and virtual access via wireless connection to the Library’s website.

Image Prime Minister Kevin Rudd with Anne-Marie Schwirtlich and the Hon. John Cain at the Library in May

22/23 Library Board of Victoria Annual Report O7—O8

24/25 Library Board of Victoria Annual Report O7—O8 the issues and concerns of Indigenous artists International Exhibition Program Government in relation to the digital reproduction and use The Library hosted its fi rst major international Priority of their work by cultural institutions. exhibition entitled The Medieval Imagination: The research project ‘Australian Illuminated manuscripts from Cambridge, Australia Areas Information Seekers and the Social Consequences and New Zealand from March to June 2008. 2007–08 of Information Policy’ is investigating the nature The Library is planning a program of regular of contemporary information seeking and online international collaborations. The Library has had a successful year delivering information provision and evaluating the policy excellent outcomes against Government Priority and strategic implications of these for large public Progress on Facility Redevelopment Areas which are relevant to the Library’s libraries. An extensive literature review on The Library has been working closely with Arts operation as outlined below. information seeking, developments in the online Victoria to develop a brief for the Centre for search environment, and the policy responses Books, Writing and Ideas and documentation to Collaborative Initiatives of libraries has been conducted, with research progress the construction and fi tout phases of Memorandum of Understanding showcased at conferences and journal articles the project. The centre, to be located in the Barry The Library’s Memorandum of Understanding with submitted for publication. and Verdon Halls along Little Lonsdale Street, the National Library Board of Singapore (NLB) is due for completion in the second half of 2009. confi rms the intention to cooperate in the areas Cultural Patronage Program Implementation The Library continued to seek support of staff exchange, professional development The Library participated in discussions with Arts for the restoration of Queen’s Hall as a venue for programs, exhibitions, benchmarking, and Victoria and other portfolio agencies to increase keynote cultural events. other collaborative activities and promotions. cultural patronage. The Library hosted a two-week exchange and World Class Arts to Regional Victoria two visits from the NLB during the year. Leneve Joint Research Framework Matrix The Library engaged more than 11,000 regional Jamieson, Manager, Access and Information, The Library continued its commitment to working Victorians in 2007–08 through a range of participated in a one-week placement at the NLB with Arts Victoria and other portfolio agencies education and adult reading programs, Skills.Net, to focus on service delivery models. to collaborate on research projects. Memory Victoria and the popular Travelling The Library also participated in a range Treasures program, taking important items from of benchmarking studies with the NLB. Further Collections Policy the State Collection to regional Victoria. The information about collaboration with the NLB is During 2007–08 the Library collaborated with other exhibition Victorians on Vacation – developed and available on page 59. arts portfolio agencies about the State Collection, hosted by the Library – was on show at the through the Collections Working Group. A major Gippsland Art Gallery in Sale during April and May. MyLanguage Portal focus for 2007–08 was the development of a The exhibition will travel to three more regional The Library continued to host, maintain and memorandum of understanding between cultural destinations in 2008–09. further develop the MyLanguage portal. It delivers agencies for working collaboratively in collection over six million information links in 67 languages emergency response. This memorandum of Imagination Unlimited and had over two million visits in 2007–08. understanding is in the fi nal stages of ratifi cation The Library continued to engage young people and it is envisaged that it will be fi nalised in early across the state through the youth element of Shared Services 2008–09. outreach programs such as Travelling Treasures The Library provides human-resource management and Bookgig on the Road. Insideadog, the popular and payroll services to the National Gallery of Cultural Broadband Network Project website which promotes books and reading for Victoria through the Aurion database. (renamed Victoria’s Cultural Network, or VCN) young people, had over half-a-million user visits The Library was extensively involved in the during the year, and introduced an inaugural Framework for Collaborative Action collaboration to produce a website, at cv.vic.gov.au, youth choice literary award, for which 2000 young On 1 July 2005 the State Library and the Victorian for the VCN. The Library also coordinated the people voted online. Ergo, a website designed public library network commenced a three-year installation of Cultural Network kiosks in regional to build secondary students’ skills in research, plan of action to deliver improved library services Victoria (Geelong Performing Arts Centre, critical thinking and writing, was launched at to Victoria’s communities. The plan was developed Mildura Arts Centre, Bendigo Art Gallery and West Coburg High School in April 2008. The website to respond to the goals of the Framework for Gippsland Regional Library Corporation). is designed around the Victorian curriculum Collaborative Action. It contained three signifi cant Launched at the end of October 2007, the website framework and provides opportunities for young programs of initiatives that addressed: showcases the settlement and development people outside metropolitan Melbourne to engage of Melbourne and Victoria, with stories of Koorie, with the Library’s activities and collections in public library collections settler and refugee experiences, bushfi res, innovative and stimulating ways. In dealing with and access concerns cultural organisations, artists, writers and events. critical literacy, ergo supports key elements the community-building role The public can access content via the internet of the National Reform Agenda thinking of public libraries or via onsite kiosks. The website has a thematic about education. structure and includes more than 240 videos public library workforce sustainability and 700 digital objects. Eighteen major themes City of Literature Hub and leadership issues. Image focus on: The Library has been preparing for the Warren Kirk, Motel, At 30 June 2008 all of the actions in the plan access to experts (curators) refurbishment of some of its buildings to Lakes Entrance, c. 1993 had been completed and a new three-year plan accommodate the Centre for Books, Writing behind the scenes (into archives, of action has been agreed, to commence on and Ideas. The Library‘s existing and planned workshops, design of stage 1 July 2008. programs promoting reading, literature, and costumes, conservation ideas and creativity will support the Victorian studios, festivals) Research Collaborations Government’s bid for Melbourne to be awarded The Library is participating in the ARC Copyright access to little-known collections the prestigious City of Literature title project – a national project with ten industry by UNESCO. refl ections of the diversity of Victorian partners investigating current and emerging ways people, history and culture of using digital collections in Australian museums, galleries, libraries and archives, in the light integrated content from multiple of copyright law and the interests of creators. VCN agencies. Researchers conducted focus group interviews The Library is also involved in developing the with creators and representatives of cultural strategic directions of the VCN, which was granted institutions to identify and explore the copyright another four years of funding. issues facing them in the digital environment. They are currently developing a survey for Indigenous Community Art Centres to ascertain 26/27 Library Board of Victoria Annual Report O7—O8 Schedule D Part 2a – Output Framework Output Portfolio Key Performance Indicators Framework GVT CC+ Description Total Target Total Actual OUTPUT GROUP 1 – Guardianship of the State Collections The government’s output framework sets OG1a Collection development and enhancement performance indicators which are aligned Acquisitions and deaccessions in accordance with collection- to Creative Capacity+ and Growing Victoria development policies/strategic directions 100% 100% Together. The Library’s performance against OG1b Collection management these measures is reported in the New acquisitions (acquired in current FY), electronically registered following tables: to industry standard against agreed targets. 100% 98% G3 Collection stored to industry standard against agreed targets [BP3] 100% 100% Portfolio indicators OUTPUT GROUP 2 – Access and Participation (including Budget Paper 3) (2a) G1 G1 OG2a Community engagement activities Agency-specifi c indicators (2b) G4 G1 Events 1,030 962 G4 G1 Attendees 40,750 54,420 Notes G4 G1 Volunteer hours [BP3] 4,675 2,849 CC+ refers to the government’s arts policy, Creative Capacity+. G4 G1 Members and friends [BP3] 810 858 It has three goals: G2 G1 OG2b Community use of facilities G1 Arts for all Victorians: a culture of participation G2 On the threshold: an economy based on innovation G1 G1 Access – attendances/users [BP3] 1,090,000 1,583,883 G3 Creative place: a dynamic arts sector. G2 G1 Events 270 379 G2 G1 OG2c Education programs It also outlines four strategies to achieve these goals: G2 G1 Students attending educational programs [BP3] 25,700 35,072 S1 Developing artists, ideas and knowledge G2 G1 Teachers attending capability improvement programs and workshops 540 729 S2 Engaging creative communities S3 Building creative industries G2 G1 OG2d Exhibitions and displays S4 Creating place and space. G2 G1 Events 6 6 G2 G1 Attendees 390,000 635,197 GVT refers to Growing Victoria Together, a ten-year vision that G2 G1 OG2h Public access to collection information articulates what is important to Victorians and the priorities G2 G1 Virtual access to collection 100% 100% that the government has set to build a better society. The vision includes ten goals: G2 G1 Physical access to collection (either managed or open) 100% 100% G1 More quality jobs and thriving, innovative industries G2 G1 Access – visitors to website [BP3] 3,909,806 4,751,842 across Victoria G2 G1 OG2i Visitor-experience activities G2 Growing and linking all of Victoria G2 G1 Hours/week public has physical access to site 68 68 G3 High-quality, accessible health and community services G4 G3 Visitors satisfi ed with visit [BP3] 90% 96% G4 High-quality education and training for lifelong learning OUTPUT GROUP 3 – Sector Development G5 Protecting the environment for future generations G6 Effi cient use of natural resources G2 G1 OG3a Professional development and other services G7 Building friendly, confi dent and safe communities G2 G1 Collaborative projects with NGOs/agencies 12 12 G8 A fairer society that reduces disadvantage G2 G1 Percentage of participants rating training sessions and respects diversity as good to excellent 90% 96% G9 Greater public participation and more OUTPUT GROUP 4 – Distinctive & Iconic Buildings, Sites & Facilities accountable government G10 Sound fi nancial management. G5 G3 OG4a Facility development 11 G5 G3 OG4b Facility management and preservation G5 G3 Percentage of agreed milestones met in line with asset-management plans 80% 80% G5 G3 Percentage of milestones met in line with risk-management plan 80% 100% G5 G3 Conditions of assets as a percentage of new 70% 83%

Schedule D Part 2b State Library of Victoria Nominated Key Performance Indicators PRIORITY AREA – Collections Content and Information Resources G2 G2 Unique Victorian material digitised and available for online access 35,000 41,190 G2 G2 Percentage of unique Victorian materials digitised 31% 38% G2 G2 Total digital titles/databases accessible 91,300 106,022 G1 Items added to the collection 53,680 46,464 G1 Items added to the catalogue 49,550 60,458 PRIORITY AREA – Access and Engagement G1 Programs delivered in regional Victoria 246 235 Image G1 Attendance 10,480 12,305 John King Davis holding G1 Satisfaction 95% 92% prismatic compass. G2 G1 Students attending education-program sessions From the papers of John King Davis, 1884-1967 (excludes online sessions) 700 1,088 G2 G1 Attendance 25,700 35,072 G2 G1 Reach 3% 4% G2 G1 Satisfaction 95% 97% G2 G1 Online visitors to State Library of Victoria websites (user sessions) 7,509,806 7,948,239 G2 G1 Customer satisfaction with overall online experience 70% 75% G1 G1 Visitors to the State Library 1,090,000 1,583,883 G1 G1 Customer satisfaction with overall Library experience 90% 96% PRIORITY AREA – Infrastructure, Skills and Relationships G4 Increase the Foundation’s capital funds base $14.2M $13.2M G4 Develop philanthropic support for digitising unique Victorian material $500,000 $419,432 G4 Deliver the Library’s services to budgeted surplus/defi cit (+/-) 10% 30.3% G2 G2 Value of training per FTE staff member $925 $921 28/29 Library Board of Victoria Annual Report O7—O8 Collections, Content and Information Resources

Image Mark Strizic, c. 1954. This image was taken during the visit of the Queen and the Duke of Edinburgh, and was awarded fi rst prize in the 1955 RMIT Photographic Competition Digitisationg of the CollectionCllt

In 2007–08 digitising of the Library’s collection has gone from strength to strength. The scanning studio is now well established and has revolutionised the digital production process; this has allowed an enormous increase in quality scanning output. This year scanning studio staff have digitised over 4500 rare Victorian pamphlets dating from the late 1800s, and over 2000 Victorian maps, all of which have been made available to all Victorians online.

With the assistance of the Library’s Foundation, partnerships with philanthropic and other supporters have continued. Funding from the Myer Foundation has ensured that more than 16,500 unique glass-plate negatives, which document Victoria’s past from 1860 to 1950, have been digitally captured. With support from Perpetual Trustees, the Imaging 19th Century Victoria project continues to catalogue and digitise the Library’s collection of large-format, 19th-century Victorian photographs. The fi nal year of the three-year, RE Ross Trust–funded Victorian Patents Offi ce Copyright Collection project has seen the conservation, cataloguing and digitisation of close to 3000 photographic images. Digitisation of regional and local newspapers progressed with the release of a tender for scanning and optical character- recognition services, assisted with funding from the Helen Macpherson Smith Trust. This will put in place newspaper digitising processes to allow the Library to continue to work with the National Library of Australia and to contribute to the Australian Newspaper Digitisation Program. The escalation of the digitisation program, which embraces new technologies and digital production methods, has led to outstanding results with a steady stream of local, interstate and overseas visitors drawn to view the Library’s digitising facilities.

Image As seen on the Library‘s ergo website: Paterson Brothers, All is right when Dad is sober, 1872

30/31 Library Board of Victoria Annual Report O7—O8 Digitalg Storageg and Managementg t Capacitypy

One of the most signifi cant transformational projects designed to fundamentally change the way the Library manages its growing digital collections is the procurement and implementation of a Digital Object Management System.

This system will: support the effective delivery of material from the collections digitally on demand, and strengthen the capacity within the Library to anticipate and respond to developments in technology that can improve and expand services to customers; effectively store the Library’s expanding holdings of electronic and multimedia resources, to give Victorians entry to a comprehensive world of digital information 24 hours a day, seven days a week; improve the skills and knowledge of Library staff by giving them the opportunity to refresh their skills and retrain where necessary to meet the requirements of a dynamically changing digital environment; provide opportunities to explore collaborative ventures with other government organisations; enable the Library to safeguard its digital collections, providing systems and infrastructure for digital information to be preserved over the long term. The Library selected Ex Libris’s DigiTool product as the application for managing the digital collections. DigiTool is designed to address the different needs, functions and workfl ows of the lifecycle of a digital object. It is considered the industry’s most comprehensive solution to the needs of digital asset management. Other cultural institutions using DigiTool are the National Library of Luxembourg, the British Library, the Austrian National Library, and the Centre for Jewish History (New York). Australian sites include the Australian Institute of Aboriginal and Torres Strait Islander Studies, the State Library of Tasmania, and Curtin University. Supporting the Library’s digitisation strategy, the system, when in production, will Image Archibald D. Colquhoun, support the National and State Libraries Amalie S. Colquhoun, 1948. Australasia (NSLA) strategic directions towards From Perils of the Studio a national digital agenda, which includes a national infrastructure of trusted digital repositories, and will meet international standards in the preservation of digital resources. 32/33 Library Board of Victoria Annual Report O7—O8 Acquisitionsq Statistics 2007–08 Buildingg Volumes added to stock thet Julyy 2007–June 2008 MethodM of AcquisitionA CollectionCll Categorygy Purchase Donation Govt Legalg Total Total Donation Depositp 2007–08 2006–07 During the year the focus of collection building Monographsgp in series 418 31 658 279 1,386, 1,400, was on major acquisitions for the heritage Monographs:gp Reference 5,165, 249 2178 0 7,592, 11,462, collections. Several opportunities arose for the Monographs:gp Arts 2,134, 225 56 76 2,491, 3,318, Library to acquire signifi cant items, including Monographs:gp Maps p 24 4 8 2 38 54 literary papers of author Peter Carey and the Monographs:gp Rare books 222 16 0 0 238 259 sketchbooks of Chilean-born Australian artist Monographs:gp La Trobe 2,095, 259 63 2,847, 5,264, 5,582, Juan Davila. A grant from the Commonwealth Monographs:gp Children‘s 323 25 3 1,549, 1,900, 2,175, Government’s National Cultural Heritage Account Monographs:gp La Trobe rare books 215 20 0 11 246 273 and funding from the Victorian Government Monographs:gp Business 6 0 0 0 6 33 enabled the fi rst instalment towards the purchase Monographs:gp Genealogy gy 1,148, 29 0 0 1,177, 1,043, of a photographic negative archive of Mark Strizic, Monographs:gp Chess 89 1 0 0 90 136 considered to be one of Australia’s most Total monographsgp 11,839, 859 2,966, 4,764, 20,428, 25,735, important photographers of the 20th century. Newspaperspp 303 122 0 858 1,283, 1,218, Donors continued to provide valuable support Other serials 2,581, 671 2,057, 2,968, 8,277, 8,188, to the Library’s heritage collections. The Library Total serials 2,884, 793 2,057, 3,826, 9,560, 9,406, was very fortunate to be approached by Tim Bourke, an enthusiastic collector of contract Total volumes 14,723, 1,652, 5,023, 8,590, 29,988, 35,141, bridge publications, with an offer to donate his collection of more than 6000 items over three Consolidated Stock Holdings years. The in-depth collection comprises books, 2006–08 journals, posters and ephemera published Stock holdings (volumes) 30 June 2006 30 June 2007 30 June 2008 from the early 20th century onwards, and will Newspaperspp 98,000, 99,218, 100,501, complement other hobby collections held by the Monographsgp and serials 1,920,544,,4 1,954,467,,7 1,983,172,, Library, such as the Anderson Chess Collection Total 2,018,544,, 2,053,685,, 2,083,673,, and the WG Alma Conjuring Collection. Refl ecting the Library’s slv21 collecting MapsMp 109,326, 109,824,44 110,687, policy to favour electronic resources over print Sound recordings 26,303 28,513 32,3944 and other hardcopy formats wherever possible, VideoV recordings 3,316 3,705 4,096 the number of new print items added to the Exhibition cataloguesg 92,315, 101,734,44 106,854,44 collections experienced a small decline. Around TheatreT programs (linear metres) 80.02 82.32 83.97 30,000 new books and journals were added Ephemerap( (linear metres) ) 64.4744 65.16 65.88 to the collections, together with more than 4000 Manuscripts (linear metres) 6,999 7,095 7,190 sound and video recordings and multimedia kits. Pictures 703,549,,4 710,058, 724,5234,, By contrast, additions to the Pictures, Maps and Australian Manuscripts Collections all experienced some growth compared with the previous year. Continuing priority was given to collecting the digital documentary heritage of Victoria through the archiving of Victorian online documents and websites for the PANDORA archive, a cooperative project with the National Library of Australia and other Australian state libraries. The State Library of Victoria maintained its position as the largest contributor to the archive outside of the National Library. Major archiving areas included the November 2007 Australian federal election campaign, 2007 Victorian state by-elections, consumer medical information and Victorian local-government websites.

Image Lynne Kosky MP, Minister for the Arts, at the Library 34/35 Library Board of Victoria Annual Report O7—O8 Acquisition Of Unique Heritage Material contains the war diaries that formed the basis Rosebud Portrait of Archbishop Mannix by Max Martin of Parkin’s wartime trilogy Out of the Smoke, Matthew Sleeth, one of Australia’s leading Purchased with generous funding from the Into the Smother and Sword and the Blossom, contemporary photographers, donated 18 prints Library Foundation, this portrait of the including the edited drafts, proofs and working from his series Rosebud to the Pictures Collection. controversial fi gure who was Archbishop of papers for this trilogy published by the Hogarth The Library purchased eight prints from this Melbourne from 1917 to 1963 was painted by Press. The collection also contains the complete series in 2007, and now with the generosity of Max Martin in 1953. The arresting portrait shows working papers and drawings for Parkin’s major this donation, the collection contains all images Mannix against a backdrop of St Patrick’s later work, HM Bark Endeavour: Her place from this landmark series. Cathedral and the streets of Fitzroy. in Australian History. Miss Australia, Miss Victoria Collection Mark Strizic Archive The Rules and Regulations of the The Miss Australia Collection, donated by Scope After extensive negotiations with photographer Melbourne Golf Club. Melbourne, (Vic.), contains the organisational and documentary Mark Strizic, the Library has purchased his entire JC Stephens Printer, 1891 records of the Miss Australia and Miss Victoria collection of approximately 5000 negatives, colour Rare and unrecorded pamphlet setting out pageants for 1950–80. This unique collection transparencies and slides. In a career spanning the rules and regulations of Melbourne’s fi rst includes many hundreds of photographs, fi lm 50 years, Mark Strizic has an international permanent golf club, issued in the year of clippings, contestant information, memorabilia and reputation for his photographic work. Funding for its founding. business documentation, plus a comprehensive this major purchase was assisted by the National newspaper record covering the evolution of the Cultural Heritage Account and the Victorian Katherine N Simitian. The History of the beauty pageant over 40 years. Government. Littlewood Press: Being a monograph dealing with the development of an Australian private Auchterlonie Collection (Part Purchase/Part Gift) Portraits of Gippsland Aboriginal Elders press featuring eighty-nine etchings printed The papers, photographs and memorabilia of by Angela Lynkushka in the atelier of the press. Stoke-on-Trent, George Auchterlonie, member of the 8th Australian Completed with assistance from the community UK, Lytlewode Press, 2007 Light Horse Regiment, gifted in part by Gloria and this portrait series shows 23 Aboriginal Large-format deluxe publication, produced in only Glen Auchterlonie, are one of the more remarkable Elders and community leaders in the Gippsland ten copies, detailing the press’s publications collections to have arrived at the State Library community. The series provides an important and activities to date. It includes an extended over the past year. Auchterlonie served in the contemporary view of a community that is history of the press written by Katherine Simitian, Middle East during World War I, ranging over Egypt, represented within the historical holdings of the along with 89 etchings produced at the press Palestine, Lebanon and Syria in the campaign Library collection. The portraits will be displayed for its publications. against the Turkish forces that controlled the this year in The changing face of Victoria, and a region. In detailed notebooks, numbering over second set of the photographs has been added Donations 1000 pages, and with a large correspondence to the collection of the Krowathunkooloong Albert Tucker Photographs and many hundreds of photographs, Auchterlonie Keeping Place in Bairnsdale. Barbara Tucker, widow of the artist Albert Tucker, recorded the lives of Australian, British and has donated his photographs as a joint gift to Turkish soldiers, and the Arab populations among Ned Kelly Contact Book the State Library of Victoria and Heide Museum whom they moved. A handmade folio containing stills from the 1970 of Modern Art. The collection includes a rich Tony Richardson fi lm Ned Kelly by Robert Whitaker. insight into the life of the artist, his own paintings Collection of Peter Carey Published Works Whitaker was employed as stills photographer and friendships with many people in Melbourne’s A comprehensive collection, comprising over 100 for the fi lm, and these colour contact prints remain artistic community, including his then-wife Joy items, of the published works of Peter Carey. the only known copy of this set of images. Hester, John and Sunday Reed, John Percival, As well as the Australian editions of Carey’s Purchased with funding from the Robert Salzer Sidney Nolan and others in the Heide circle. works, it includes fi rst editions of UK and US Foundation, through the Public Galleries printings of his novels and stories, as well as Association of Victoria. Dunkeld Sesquicentenary Photographic Project nearly all of the many anthologies and journals In 2004 the small Victorian town of Dunkeld that include Carey stories, and interviews with Architectural Drawings by William Pitt celebrated its 150th birthday. Allan and Maria him. The majority of works are signed by Carey. With generous funding from the Library Myers AO commissioned photographer Richard The collection was assembled and donated Foundation two drawings by early Melbourne Crawley to record the town, its people and way by Graham and Anita Anderson. architect William Pitt were purchased from the of life. Maria Myers has now donated a full auction of the Richard Berry Collection. The set of the 400 photographs in the series Webb Printing Archive drawings show a ‘Gothic study’ for the building to the Library. A substantial collection of printing ephemera now known as the Rialto in Collins Street, and produced by the Webb Printing Co., a Footscray a design for a two-storey Italianate mansion. Photographs by Mark Strizic printing fi rm, between the early 1900s and the A collection of 108 photographs created by Mark 1970s. The printing archive, which includes Peter Carey Papers Strizic have been given to the Library by Bill ephemera relating to sport, religion, education, This collection of Carey papers, covering the Bowness of the Willbow Group. The photographs politics, transport and real estate, provides Images years 1999–2007, is a signifi cant addition to Carey cover examples of all types of photographic a snapshot of the locality for the best part of a From the Auchterlonie Collection: material held by the State Library. Highlights print, from gelatin silver to digital, produced by the century. It was acquired at the Australian Book (clockwise from above) Signal in this selection of works include typescripts, photographer during his career. This collection Auction sale of Richard Berry’s collection, April station on post ‘300‘; Common street scene, Cairo; Four complete electronic drafts and corrected hardcopy provides a reference collection to the Strizic 2008, by members of the Berry family, and on camels at Sphinx drafts for Wrong About Japan, Theft: A Love Story, negatives purchased by the Library this year. donated to the State Library of Victoria My Life as a Fake, the publisher‘s manuscripts in memory of Richard Berry. for True History of the Kelly Gang; plus the a’Beckett Family Paintings heavily annotated working notebooks, My Life Collection of portraits and family memorabilia as a Fake: Malaysian Notebook and Theft: relating to the a’Beckett and Boyd families A Love Story. donated to the Library by family descendants. The collection of 35 items includes portraits of Ray Parkin Collection Sir William a’Beckett, Chief Justice of Victoria, Considered one of the most important collections Thomas Turner a’Beckett, their wives and children. that visually documents the Australian World War II P.O.W. experience in South East Asia, the Parkin papers contain a wealth of sketches, pen-and-ink drawings and watercolours featuring life in the Japanese prisoner-of-war and labour camps. In addition to the artworks, the collection Images Conservation treatment of the 15th-century English manuscript Pilgrimage of the life of man, and Pilgrimage of the soul, by Book Conservator Ian Cox for The Medieval Imagination

36/37 Library Board of Victoria Annual Report O7—O8 Conservation Physical Expansion of and Preservation Storage Online Resources

Staff in Conservation and Preservation worked Considerable advances have been made in The slv21 project to expand the number of online closely with the Statewide Public Library physical collection storage over the past year. electronic resources available to users continued Development project to deliver the successful A detailed collection modelling approach was this year. Databases available to offsite users Memory Victoria program for regional libraries. devised and implemented, resulting in 33km grew from 60 to 68 and included journal This involved running workshops on the care of onsite open and closed storage areas being databases, electronic books and reference tools. of collections, providing specialist preservation audited to determine the nature of physical These databases now offer 34,000 full-text advice, and preparing collection material collection storage both on- and offsite. This electronic journals to users who visit the from regional libraries for the Memory modelling shows the collection and storage areas Library online. Victoria Roadshow. in need of attention, identifying the specifi c shelves and bays within individual storage areas The most used information databases During the year the Conservation and that require work. The modelling also identifi es during 2007–08 were: Preservation teams surveyed, treated and years of growth before each space reaches Academic Search Premier/ rehoused a diverse range of collection items capacity, the impact of proposed collection moves MasterFile Premier (multi-subject database). for digitisation. Work commenced on the Artist on the percentage fi ll and the years of growth, Sequence and glass-plate negatives from the and the impact of proposed changes to collections Ancestry (genealogy database) Pictures Collection, and surveying and treatment on open access. The modelling data is being ANZ Reference Centre (database began on the Victorian Maps from the Rare used to plan physical collection storage of newspapers and popular magazines) Printed Collection. Treatment continued on the needs over the next ten years. second year of the Imaging 19th Century Victoria Business Source Premier and Port Phillip Papers projects, and the three- The Ballarat Offsite Store continued to operate (business database) year conservation program to treat over 2700 well, with an average of 1000 requests per month Business Who’s Who of Australia items from the Victorian Patents Offi ce Copyright being retrieved by the staff at Ballarat and (business database) Collection was completed. delivered to the Library via the Dedicated The Conservation team treated and Collection Courier Service. To continue to maximise Informit (multi-subject database prepared 800 items for exhibition and loan. The the use of the Ballarat Store, an additional 0.3km of Australian material) treatment program continued for the permanent of low-use collection material was redirected Infotrac OneFile (multi-subject database) exhibitions in the Dome and Cowen galleries, offsite, and 0.6km of manuscript material was for Travelling Treasures and for the temporary added to the existing manuscript collection at Newsbank (newspapers database) exhibition program in Keith Murdoch Gallery. Ballarat. Space at the Ballarat Offsite Store is Proquest 5000 and Historical Newspapers The last 12 months have seen a marked now fully committed and the focus is on maximising (multi-subject and newspapers database) increase in the complexity and scale of outward capacity at Swanston Street. and inward loans programs. The preparation Times Digital Archive (newspaper database) and management of loans, and the conservation Signifi cant additions to the Library’s treatments undertaken for them, refl ected the online resources included: variety and depth of the Library’s collections. Work included the treatment of maps, postcards JSTOR: backruns of over 1000 signifi cant and posters for the Library’s fi rst touring international journal titles, many of them exhibition, Victorians on Vacation, through going back to the 19th century. to the treatment and preparation of medieval Sydney Morning Herald: archive of the manuscripts for The Medieval Imagination. newspaper from 1955–90. (Access to Registration work also included the successful this database is not available remotely.) management of 91 loans from eight international and 11 Australian lenders for The Medieval Source OECD: the full suite of OECD Imagination, along with the management of statistics and periodicals. an extensive outward loans program to local, regional, and major state and federal institutions across Australia. 38/39 Library Board of Victoria Annual Report O7—O8 Access and Engagement

Image Albert Edward Miller, Diary of a Holiday cottage, Phillip Island 1959-79. Gift of Mr Edward Miller. From Victorians on Vacation Reconfi guration of the Library‘s Online and Onsite Service Model

The Library has embarked on a number of new technology ventures as part of slv21, to build a platform for a digital library that responds to users’ needs and expectations in the 21st century. These projects include the transformation of the Library’s online service offering, including the implementation of a federated search application that will help users fi nd information more easily; the implementation of an online document-delivery service to deliver to the public material from the collections digitally on demand; and to invest in technology to manage and store the growing collections of digitised material.

The increasing number of users whose primary initial contact with the Library’s resources and services is through the website has underlined the pressing need for the Library to rethink its current service model. Through the slv@swanston project, there has been a substantial focus on developing a balanced and integrated model – redirecting professional staff time to supporting a seamless online experience, while simultaneously maintaining the current high satisfaction levels with services provided onsite at 328 Swanston Street. The reconfi guration of the model has resulted in much research and development work behind the scenes. The Visitor Experience Review, a signifi cant sub-project involving service staff from several divisions of the Library, involved a close analysis of the Library’s usage and feedback data, designed to assist in building an in-depth understanding of current user engagement with the Library and its services and facilities. A project in the quest for seamless online service and support environment has been SLVChat, an expanded and complementary service to AskNow, enabling those with queries about Victoria or Victorians to engage in real time with an online librarian.

40/41 Library Board of Victoria Annual Report O7—O8 Marketing Research Customer

The Marketing and Public Affairs Division has built and Statistics: Research on its strong performance last year in a range Online Services and of areas. This includes strategic marketing, promotional activities, media relations, market and Trends Feedback research and analysis, web analysis and internal In the past year, visits to State Library websites The Marketing and Public Affairs team works communications, as well as the development of have increased by just over ten per cent on the to improve the Library’s capacity to understand in-kind sponsorships and marketing relationships. previous reporting period. the needs and expectations of users both onsite and online, and to monitor customer attitudes and This year, a major focus has been support for For the main (printed materials) catalogue, both satisfaction levels. Its fi ndings help the Library The Medieval Imagination. An impressive number the total number of searches and the percentage to shape its product offerings and service model. of long-term commercial and in-kind relationships that originate onsite and offsite are dependent was successfully forged to enable the largest on the time of year. Months such as March, April, This year has seen a greatly expanded range marketing program ever implemented by the May, August, September and October – when the of market research. In addition to our annual Library, generating well over $1 million worth of highest number of searches is recorded – also study, which monitors awareness levels of the advertising value, and contributing to the record show the highest proportion (around 75 per cent) Library as well as customer-satisfaction levels, attendance. These marketing in-kind supporters coming from offsite. we have included for the fi rst time several included Tourism Victoria, the City of Melbourne, The total number of searches directly on targeted research studies focused on book Qantas, Mirvac Hotels, Palace Cinemas, Metlink, the pictures catalogue is about 25 per cent of retrieval, the Genealogy Centre and the Yarra Trams, V Line, JC Decaux, Herald Sun, 3AW, that directly on the main catalogue, but follows a Newspaper Reading Room. New market research Avant Card, Swisse Vitamins and K.W. Doggett similar seasonal pattern. However, the proportion has also concentrated on the large number of Fine Paper. from offsite is around 95 per cent and only about events and exhibitions which the Library conducts fi ve per cent of the public searches come from throughout the year. The results of this research The Library’s media relations the onsite public terminals. have been most encouraging in that every one As in previous years, most of the referrals of the studies demonstrates a very high level activity has grown impressively to the image pages come from Picture Australia of satisfaction with our services. Customer over the past 12 months – the (41 per cent); the next most important source is satisfaction levels for all users are at an all-time Google (18 per cent), with only 11 per cent coming high, and awareness of the Library, tested both ongoing campaign to promote directly from the Library’s catalogue or website. in metropolitan Melbourne and regional Victoria, the Library’s activities and There is a small but growing group of links from is also at record levels. Additional new market sites such as Wikipedia, StumbleUpon, blogs and research includes an ability to conduct online exhibitions generated media discussion groups, demonstrating that users research with web users, permitting us to quickly coverage valued at $11,712,440.79 are embracing the Library’s digitised images and analyse results; this research has shown that including them in sites that are primarily based customer satisfaction levels with online offerings in 2007–08. on user-generated content. are also high, as refl ected in the outcomes of the Key Performance Indicators on page 21. Marketing and Public Affairs has worked on strengthening existing industry relationships. This has included working closely with Arts Victoria, Tourism Victoria, Destination Melbourne and Tourism Alliance Victoria. In addition, the Library has been proud to support the efforts of the Leukemia Foundation’s ‘Great Shave Day’ and the Burnet Institute’s ‘Melbourne City Romp’, which together have introduced many thousands of visitors to the Library, many for the fi rst time. In November, the Library’s online internal communication vehicle, The Fridge, won an Arts Portfolio Leadership Award for Leadership in Business Improvement.

Image Victorian Railways photographer, Group with Snowman, Mt Buffalo, c. 1945-56. From Victorians on Vacation 2007 RE Ross Trust Partnership Activities Events Playwrights Script Development Awards The events program presented a number and In 2007 the Library administered the RE Ross of partnership events: Trust Playwrights Script Development Awards Thomas Keneally and Ari Roth in Exhibitions in their fi fth year. Giving Victorian playwrights conversation was presented by Library and the the opportunity to develop and workshop their Victorian Writers‘ Centre (5 July). The acclaimed The Events and Exhibitions Division is responsible scripts, the awards have developed a very high Australian author discussed his new play Either for a number of public programs undertaken by profi le in the Victorian theatre community. Or with the artistic director of Washington the Library. The 2007 winners were Penelope Bartlau DC’s Theatre J. for Dispatch; Aidan Fennessy for Big Noise; The Library participated in Get into Art Day Events Program Declan Greene for A Black Joy; Tom Holloway for in October, organised by the Public Galleries The Events program brings together regular Love My Black Dog; Kit Lazaroo for Topsy; and Association of Victoria, to promote awareness events such as annual lectures and activities Glenn Perry for The Children’s Bach. As in 2005 of artistic collections across the state. associated with temporary and permanent and 2006, the judges made a distinction between Activities at the Library included presentations exhibitions, as well as strategic events, those scripts which would benefi t from a full on the Library publication Perils of the Studio sponsorship activities and community- program of workshops, and those which would and a panel discussion on the book The Art of the engagement activities. benefi t from intense dramaturgical work, Collection. The marketing of the event included culminating in a public reading. a joint passport with art museums and galleries Annual Lectures The increasing number of plays which have throughout the city. The Library‘s signifi cant commemorative lectures gone on to full performances and production also The 2008 Rare Books Summer School was in 2007-08: demonstrates the important role of the awards held at the Library in February. This biennial event The 2007 Redmond Barry Lecture (30 July in developing new drama in Victoria. included a series of intense short courses on 2007) was presented by Louise Adler, CEO and subjects that included lithography in the 19th publisher, Melbourne University Publishing, on 2007 National Poetry Slam century; the colonial book trade in Australia and ‘Why Writing Matters’. The Library organised the Victorian heats of the Canada; the book in transition, 1750–1850; and The 2007 Stephen Murray-Smith Memorial 2007 Australian Poetry Slam, a national program book collecting. The program was presented in Lecture (4 October 2007) was presented by of events coordinated by the State Library partnership with the Centre for the Book, Dr Tom Griffi ths, Professor of History and Graduate of New South Wales. Monash University. Director in the Research School of Social Sciences An effective promotions campaign led to 129 In February the Library supported the at the Australian National University, on the poets from across Victoria participating in the inaugural Writers at the Convent Festival with subject ‘The cultural challenge of Antarctica’. program, which included a series of regional and a presence that included a talk by Emeritus The 2007 National Biography Award Lecture metropolitan heats held in partnership with public Professor Margaret Manion AO, curator of The (7 November 2007) was presented by historian libraries in Northcote, Ballarat, Mildura, Bairnsdale Medieval Imagination, promotional material and and author Inga Clendinnen on the subject and Geelong. a display of Library publications. ‘Biography: the impossible art?’ in association with Each heat included a poetry-slam workshop The Future Australian Race, a play written the State Library of New South Wales. for local participants by performance-poet Phil by Creative Fellows Sue Gore and Bill Garner, The 2008 Foxcroft Lecture (26 March 2008) Norton, followed by a local heat in which members was presented by Commonplace Productions in was presented by Professor David McKitterick, of the audience competed to represent their Queen‘s Hall in May with support from the Library. Fellow and Librarian, Trinity College, Cambridge, community in the Victorian fi nal at the Library The play traces the relationship between Library on the subject ‘The hand in the machine: facsimiles, in November 2007. founder Redmond Barry and author-librarian libraries and the politics of scholarship’. The Marc Testart (Northcote heat fi nalist) was Marcus Clarke and their roles in the founding lecture was presented in partnership with the awarded fi rst place and Steve Smart (Albury of the Library. This unique production was Centre for the Book, Monash University, and was Wodonga fi nalist) second place. Both fi nalists performed in the space where the events held in association with the opening celebrations competed in the national fi nals at the State depicted actually happened. of The Medieval Imagination. Library of NSW in December 2007. Marc Testart went on to win the national 2007 Premier’s Literary Awards fi nal. As well as winning $5000 in prize money, In 2007 the Victorian Premier’s Literary Awards Testart was invited to perform at ‘Night Words’, offered $195,000 in prize money in 11 prize a spoken-word festival at the Sydney Opera categories, including the biennial prize for Science House in March 2008. Writing. The awards were well publicised and attracted 607 entries, with a record number of Musical Treasures 68 entries received in the Prize for Young Adult In 2007 the Library presented Musical Treasures, Fiction. The awards shortlist was announced at a series of three live concerts performed in the the Library by Lynne Kosky MP, Minister for the Cowen Gallery between July and September. Arts on 10 August 2007 at an event attended by This series of rare and intimate performances writers, publishers and media. of Australian chamber music highlighted musical The awards were presented in September works from the Library’s collection and was by the Premier, the Hon. John Brumby MP, as part curated and presented by Creative Fellow of the Melbourne Writers Festival program. The Richard Divall OBE. Premier spoke about the government’s integrated The program was supported by Radio 3MBS, approach to books and reading and initiatives which promoted the performances and recorded such as the Centre for Books, Writing and Ideas. the concerts for future broadcast, and attracted The awards dinner was chaired by author an audience of music lovers, musicians, students, and comedian John Doyle, and the evening’s guest composers and academic researchers. speaker was poet John Trantor. The event included the presentation of the RE Ross Trust Playwrights Script Development Awards and a performance to launch the Victorian heats of the 2007 National Poetry Slam.

42/43 Library Board of Victoria Annual Report O7—O8 Exhibitions Temporary Exhibitions Following its installation at the Library, the The exhibitions program focuses upon the Keith Murdoch Gallery exhibition is headed to four locations in regional permanent exhibitions in the Dome Galleries and Famous: Karin Catt Portraits Victoria over two years: Sale, Mildura, Warrnambool the temporary exhibitions in the Keith Murdoch 13 July–11 November 2007 and the Mornington Peninsula. Gallery, as well as other displays elsewhere This National Portrait Gallery exhibition of The touring exhibition was opened by the in the Library. portraits by US-based photographer Karin Catt Hon. John Cain, President of the Library Board of was one of the most popular exhibitions ever Victoria, at a function at the Gippsland Art Gallery Permanent Exhibitions shown at the Library, attracting large audiences in Sale in April and was on display until 25 May. Cowen Gallery of fi rst-time visitors. A public program, which included a curator’s The Cowen Gallery features a permanent display Launched by Marilyn Darling, Chair of the talk by Clare Williamson and a teachers‘ of 150 paintings and marble busts from the National Portrait Gallery, and curated by Simon preview for local schools, was well attended. Library’s Pictures Collection and remains popular Elliott, former Deputy Director of the National The exhibition was seen by 2533 people during with both school groups and the public. Portrait Gallery, Famous explored contemporary its display at the Gippsland Art Gallery, including A number of temporary displays were notions of celebrity portraiture with a series of 450 school students from throughout the region. shown in the Cowen Gallery, including a small large-scale photographic images of musicians, The tour of the exhibition is being managed display of musical sheet music, diaries and actors, writers, fi lm directors and politicians. by National Exhibitions Touring Support other material to support the Musical The theme of popular culture was supported by a (NETS) Victoria. Treasures program. strong exhibition design and an exemplary Total number of visitors: 128,064 marketing campaign. The exhibition was sponsored The Medieval Imagination: Illuminated manuscripts (107,065 in 2006–07) by Yarra Trams. from Cambridge, Australia and New Zealand The associated events program explored 28 March–15 June 2008 Dome Galleries the exhibition’s themes with a series of events The Medieval Imagination was the first major The changing face of Victoria that included guided tours of the exhibition by international exhibition developed by the Library. Dome Galleries – Level 5 the curator and artist, a panel discussion of the Offi cially opened by the Premier, the Hon. John As the custodian of Victoria’s memory, the Library’s nature of fame and celebrity, and a panel Brumby MP, on 27 March, the exhibition was seen collections record and refl ect upon the people, discussion about how magazines and fashion by a total of 110,212 people, making it the most places and events that have shaped life here shape society’s views and priorities. A number popular exhibition in the history of the institution. from first contact between Europeans and of youth programs and children’s activities The exhibition was curated by Margaret Aboriginal people to today. This exhibition brings complemented the exhibition. Manion AO, Emeritus Professor in Art History these objects and stories to light through an Total number of visitors: 81,133 at the University of Melbourne and a leading ever-changing display of pictures, manuscripts, authority in the fi eld of illuminated manuscripts. maps and objects, ranging from historical artifacts Victorians on Vacation The exhibition included 105 items from the to items from daily life. 30 November 2007–9 March 2008 collections of colleges in Cambridge alongside Victorians on Vacation celebrated holidays and works from collections in Australia and The number of collection items leisure in Victoria since the mid-19th century – New Zealand. on display is approximately 300, from sea-bathing in St Kilda to bush-camping A documentary DVD was also produced, and caravanning. Curated by Clare Williamson, capturing behind-the-scenes events leading with between 70 and 100 per cent the exhibition drew on the Library’s collections to the launch of the exhibition. rotating in May and October. and showcased a wide range of historical A comprehensive events program, and contemporary material, including evocative sponsored by AAMI, was developed to support Total number of visitors: 108,922 photographs, colourful travel posters and the exhibition, which included guided tours, audio (74,180 in 2006–07) postcards, guidebooks and maps. tours, talks, musical performances, and lectures. The installation of the exhibition also The Medieval Faire day (20 April), organised Mirror of the World: books and Ideas included a slideshow and nostalgic home movies, by the Library to promote the exhibition, attracted Dome Galleries – Level 4 made possible by loans from the National Film over 10,000 people, with a mix of talks and tours This exhibition showcases many of the rare, and Sound Archive and ACMI. A free audio tour of the exhibition, displays and presentation by beautiful and historically signifi cant books held of the exhibition was also available. medieval enthusiasts and ‘living history’ groups, in the collections of the State Library of Victoria The exhibition was offi cially opened at and musical performances by the Early Arts Guild and celebrates books as keepers of ideas, the Library by Greg Hywood, Chief Executive of Victoria. knowledge and the imagination, as well as our of Tourism Victoria, on 29 November 2007. The academic conference, Imagination, Books special relationship to them as writers and The exhibition was supported by a range and Community in Medieval Europe, attracted readers. It also provides a window into the history of marketing and promotional material including over 200 academics, students and enthusiasts of book production and illustration through the sponsorship by Bond Imaging, Yarra Trams and from across Australia to hear speakers from the display of fi ne examples dating from the Middle V-Line as well as media partners 3AW and the USA, Australia and New Zealand on topics including Ages to today. Herald Sun. medieval art, social history, music and literature. The associated events program included The conference was supported by the Gordon The number of collection items guided tours, talks and panel discussions, and Darling Foundation, the ARC Network for Early on display is approximately a series of school-holiday activities included European Research, La Trobe University, Monash animation and video workshops, an online photo University, the Melbourne College of Divinity and 290, with 100 per cent of competition, an association with the Reading the University of Melbourne. items rotating each year. Victoria program and a Family Fun Day on The exhibition was also supported by a Australia Day. fully illustrated, 288-page catalogue, published Total number of visitors: 178,868 As well as a lavishly illustrated room by the Library in partnership with Macmillan Art (106,890 in 2006–07) brochure, the exhibition was accompanied by an Publishing and sponsored by K.W. Doggett and online education resource, developed for teachers the Agnes Robertson Trust. An exhibition shop by the Learning Services Division. in the foyer was managed by Reader’s Feast. Total number of visitors: 27,998 An online education resource was developed by the Learning Services Division and Victorians on Vacation touring exhibition 2008–09 a special program for disadvantaged schools Victorians on Vacation is the fi rst major touring was made possible by the John T Reid exhibition developed by the State Library of Charitable Trusts. Victoria, with the assistance of Major Touring The exhibition was presented by the State Initiative funding from Arts Victoria. Library of Victoria Foundation and was indemnifi ed Image by the Victorian Government. William Thomas Strutt, Black Thursday, February 6th, 1851, 1864. Total number of visitors: 110,212 Rehung in the Cowen Gallery in 2008 after conservation treatment The commitment in the Library Board’s Corporate Vicnet: Plan to the development of a new, fi ve-year Reshaping the strategy and funding model seeks to address this challenge. During 2007–08 it has led to a Business Model sustained program of refl ection, analysis and research, on which a proposal for the future The State Library’s Corporate Plan 2007–10 of Vicnet was developed. commits to reshaping Vicnet’s business model. The program has included consultation – It states: ‘We will develop a fi ve-year forward through market-research studies, formal plan for Vicnet that will strengthen its position stakeholder feedback and a rigorous analysis as a leader in the innovative use of technology of fi nancial arrangements – about which aspects in a community setting.‘ of Vicnet’s work are most highly valued by the

community and by its government clients. Vicnet was established in 1994 to bring the There has been detailed analysis of each of benefi ts of the internet to Victorian communities, the elements of Vicnet’s business to see how and to explore the opportunities offered by the they can be built into a more coherent and internet to the Victorian public-library network. sustainable framework, responding to the Vicnet’s stated purpose is to support the challenges raised by the slv21 program. government’s aim of strengthening Victorian

communities using ICT. The analysis identifi ed that Vicnet delivers a range of community and library-focused activities Vicnet’s services fall into three categories: to help Victorians to make better use of the providing ICT support services to certain internet, in that it: community groups and individuals manages and delivers ICT projects managing projects for government researches and articulates internet agencies, which focus on the relationship access and equity issues between ICT and individuals and groups in the community provides internet connectivity (ISP) providing ICT support services, particularly provides web hosting and email services connectivity, to certain public-sector entities, provides end-user support including public libraries. develops and designs websites, using In 2006 the Library sought additional funding either in-house skills or selected suppliers for Vicnet as part of slv21. In response, the State Government allocated $500,000 per year designs and delivers community-focused to maintain Vicnet’s core operations. In arguing ICT training programs. for this additional support, the slv21 proposal One important conclusion is that some current said, under the banner of ‘connecting the Vicnet activities are giving rise to significant community’, that: fixed overhead costs that support fluctuating and unpredictable revenue streams. This means ‘The challenge for the library that the value Vicnet offers government can and of the 21st century will be to must be delivered in more clever and agile ways. There are also some aspects of Vicnet’s leverage this body of expertise work – particularly in the management of the ISP in supporting access to and business and the provision of connectivity support – where the development of a vigorous use of information technology private market in the intervening years since in the community, so that as Vicnet’s formation means that its future presence in that marketplace needs to evolve. many Victorians as possible A proposal which articulated a new Vicnet can take advantage of the business model was endorsed at the April meeting information services that will of the Library Board of Victoria and commits to: a core program for Vicnet of community- be increasingly available development activities with a to them online.‘ technology focus a complementary project-delivery capacity in the community technology fi eld (but with a focus on strategic, value-added consultancy, brokerage, training and delivery, rather than connectivity and technical support) some aspects of Vicnet’s business involving the ownership and maintenance of IT hardware being phased out over time. This proposal is being implemented while Vicnet continues to deliver a range of major projects such as MyLanguage and Open Road, and continues to provide services for culturally and linguistically diverse (CALD) communities, as described on page 74.

44/45 Library Board of Victoria Annual Report O7—O8 Other highlights for the year included: The Library also partnered with various Developing A strong growth in usage of the Library’s organisations to host a number of conferences Targeted Learning insideadog youth-literature website, with 503,082 over the year, including: user visits in 2007–08, bringing the total International School Libraries Day Services for visitation since the site’s launch at the end (22 October), with the School Library of April 2006 to around 800,000. Students Association of Victoria Insideadog was also a perfect platform A signifi cant project for the year was ergo, a for the inaugural Inkys youth-literature awards. the Reading Critical conference website for secondary students which provides The Inkys are Australia’s only youth-choice (11–12 April), with Auslib Press a rich body of digitised primary source material, awards, and more than 2000 people voted online an Edna Forum (22 May), with education.au. as well as clear and easy-to-follow guides to to select the winners. The awards are supported research and essay writing, which support the by the Copyright Agency Limited. Library Learning programs expanded beyond development of students’ capacity to understand, The Travelling Treasures program the traditional research skills to cover the use interpret and evaluate everything they see and took important collection items to Shepparton, of new technologies, such as blogging and read. After 18 months in development, the site Wangaratta, Beechworth, Bright, Horsham, Facebook, and a pilot public-library program with was launched on 15 April at Coburg Senior High Warracknabeal, Nhill, Portland, Warrnambool, Brimbank Libraries. Family and school-holiday School and, by 30 June, had 41,500 user visits. Geelong, Bairnsdale, Sale and Warragul. programs continued to be popular and ranged The development of the website was supported The program was delivered to 456 adults from story time and low-tech craft activities by the Collier Charitable Trust. and 2286 students over 40 sessions. to the creation of digital picture books. Items toured included the Diary of Samuel New audiences were engaged through forums Of the new partnerships projects, the most Lazarus, who was present at the Eureka uprising; on games and gaming, and online social networks, signifi cant was the Young Readers Program, one of Robert Burke’s last notes; and the Colt as well as ‘Outside-in Cinema’, which delivered which was announced by the Premier on revolver found in Burke’s hand upon his death. an open-air cinema experience in Experimedia 17 August. This $2.1 million project is funded The program was supported by Trust, the CASS in winter. by the Department of Education and Early Foundation, the Gandel Charitable Trust and the The Library again partnered with the Childhood Development and will run over four University of Ballarat. Australian Library and Information Association years, providing a free book for children at Education staff were heavily involved in to promote the Digital Forums program on their two-year Maternal and Child Health visit, the programming and delivery of the Memory information in the digital age for an audience a ‘Rhyme Time’ booklet and DVD as part of their Victoria program, which toured local-history items of both library professionals and the public. four-month visit, and professional development belonging to Victoria’s public libraries, to Portland, The boys, blokes, books & bytes pilot for nurses, librarians and early years Port Fairy, Hamilton, Swan Hill, Kerang, Castlemaine, project to improve adolescent boys’ attitudes to professionals. Benalla, Kyabram, Shepparton, Sale, Traralgon reading was extended into a second year. It was Six hundred school library staff across and Leongatha. They also delivered teacher delivered in Drouin and Melton, with funding Victoria signed up for Learning 2.0, an immersive professional development in April in Sale, from the Department of Education and Early online program which provides training in the to support the tour of Victorians on Vacation. Childhood Development. The program has now use of Web 2.0 technologies, delivered by means Professional development in the use of ergo been extended into a third and fi nal year to of those very technologies. The program was was delivered in Ballarat, Shepparton and include the production of a ‘toolkit’ for schools a partnership between the State Library, the Traralgon, as well as metropolitan Melbourne. wishing to undertake similar programs. School Library Association of Victoria and Yarra The Bookgig on the Road program was Centre for Youth Literature programs Plenty Regional Library. expanded to include a successful writing had a total attendance of 9934 at 102 sessions Image Hamish Curry with a group of Funding from John T Reid Charitable workshop tour for students in remote, regional (compared with 10,876 at 137 sessions in 2006–07). primary school children in the Trusts and partnership with Metlink enabled and disadvantaged schools. The program The centre’s program is supported by the Library‘s rare books room the Education Programs Unit to deliver a free featured award-winning writer Sofi e Laguna, Australia Council, The Age and publishers Allen Medieval Adventure incursion to around 50 whose novel Bird and Sugar Boy was an Honour & Unwin, black dog books, Hardie Grant Egmont, disadvantaged schools within 50 kilometres of Book in the 2007 Children’s Book Council of Harper Collins, Lothian Books, Pan Macmillan, Melbourne, which also facilitated free transport Australia Younger Readers’ Award. The program Penguin Books, Random House Australia, to visit The Medieval Imagination and Mirror of was supported by Regional Arts Victoria’s Scholastic/Omnibus and University of the World exhibitions. A total of 1080 students arts2go program, the CASS Foundation and the Queensland Press. participated in the program over the run of Gandel Charitable Trust. There was strong growth in schools the exhibition. The two-week tour travelled over 2700 attendance, particularly through The Medieval More than 3000 people attended kilometres and was seen by 1740 students in 15 Imagination, with total attendance of 25,138 performances of Shaun Tan’s The Arrival by sessions. The Bookgig visited schools including students, compared with 18,028 in 2006–07. Spare Parts Puppet Theatre at the Fairfax Glenrowan P-12 College, Drouin Secondary College The schools program is supported by Trust Studio at the Arts Centre. This successful and Staughton College. The tour also spent and the Department of Education. season was a new partnership with the Arts two days at the Bendigo Public Library, allowing With funding from the William Buckland Centre and was supported by the Children’s smaller schools to enjoy the performance. Foundation, the Library offered the second of Book Council of Australia. The winners of the 2007–08 Summer two six-month teaching fellowships to early Read program were announced on 26 February career teachers. The fellowships are an exchange by Rosemary McKenzie. Over the summer, of ideas, expertise and experience designed to participants voted on their favourites from a develop programs which both engage students recommended list of 20 books of fi ction, poetry and teachers, and showcase the collections and and non-fi ction, each set in Victoria or written resources of the Library. The second-semester by Victorians. The program was delivered to Fellow worked on the design for a web-based approximately 1300 readers through a series of program called Victoria: Lost and Imagined Places. 34 events at regional libraries across the state, including Swan Hill, Horsham, Gippsland, Wangaratta, Echuca and central Victoria. Samantha Tidy, Education Programs and Offsite Learning Manager, received a research fellowship to work at the Bibliothèque nationale de France for three months, focusing on library programming for young people. 46/47 Library Board of Victoria Annual Report O7—O8 Published in 2007–08 October 2007 Communications Publishing The Art of the Collection The Miegunyah Press in association with the The range of information, display and marketing The prime strategic objective of the Library’s State Library of Victoria. Published with the material produced by the writers, editors and publishing program is to increase access in support of the Agnes Robertson Trust. graphic designers in the Publications and print and online to the Library’s rich collections, Communications Division has grown considerably making its unique materials available to new ‘This book is a wonderful over the past year, refl ecting an increase in the audiences. The aim is to expand the scope of Library’s programs, events and activities. the publishing program to encompass both achievement in high-quality, academic and general audiences and, wherever intelligent art publishing.’ With growing visitor numbers to the Swanston possible, to leverage the Library’s organisational Street building and to the Library‘s website, skills and knowledge. Prof. Sasha Grishin, demand continues to increase for customer- The Canberra Times, 19 January 2007 information material to help visitors access The collection-based publishing program has collections and services onsite and online, and continued to grow over the past year, thanks Perils of the Studio for signage and brochures providing ‘what’s to fruitful collaborative relationships with Alex Taylor on’ information and highlighting the Library’s publishing partners, authors – from both within Australian Scholarly Publishing in association permanent and temporary exhibitions. and outside the Library – designers and, in many with the State Library of Victoria. New programs and activities engaging cases, philanthropic supporters. The 2007–08 onsite and online Library visitors as well as the book-publishing program refl ects these successful November 2007 broader community of public library users have and much-valued partnerships. The World of the Book resulted in branding strategies and promotional With respect to online publishing and with Des Cowley and Clare Williamson materials to support successful initiatives including the generous assistance of the Foundation, the The Miegunyah Press in association with the ergo, insideadog’s Inky Awards and the Summer Library launched The La Trobe Journal website State Library of Victoria. Published with the Read. Material was also produced to promote in July 2007, a result of collaboration with the assistance of Maria Myers AO. online access to Library resources for registered New Zealand Electronic Text Centre at the Victoria users throughout Victoria. University of Wellington. Visitation fi gures have ‘The World of the Book … is The exhibitions Famous: Karin Catt Portraits grown steadily and in the past year almost erudite, engaging, and Victorians on Vacation and related event 280,000 visitors accessed the site. programs were supported by a suite of materials, Philanthropic trusts and individual donors unpretentious and a visual including room brochures, portico display have made a number of publications possible treat. As a summary of the banners, press advertisements, invitations, event which, while meeting the Library‘s strategic booklets and fl iers. The array of event and objectives relating to collection access and new entire history of books and learning programs, the international conference, audiences, may otherwise not have passed the ideas, produced by two and the strong sponsorship support associated test of commercial viability for our publishing with The Medieval Imagination saw the Library’s partners. Strangers in a Foreign Land: The individuals, it is awesomely designers working on a greatly expanded Journal of Niel Black and Other Voices from the comprehensive.’ Ian Morrison, promotional suite. In addition to the usual Western District is one such example. The book Australian Business Review, materials, they created everything from freeway reproduces in its entirety the compelling journal December 2007 – January 2008 billboards, tram-stop signs and public transport of the infl uential Western District settler who tickets, to conference programs, teachers’ notes arrived from Scotland in 1839. Historian Dr Maggie March 2008 and postcards. MacKellar puts that journal in context and draws The Medieval Imagination Corporate publications produced in the on other documents that illuminate life in the Edited by Bronwyn Stocks and Nigel Morgan past year included three editions of State Library early period of Western District settlement. The Macmillan Art Publishing in association with of Victoria News, the Library’s annual plan, the book’s publication was initiated and generously the State Library of Victoria. Published with Library Board of Victoria’s annual report, and supported by Maria Myers AO. the support of the Agnes Robertson Trust new corporate, Foundation and tourist brochures. The Art of the Collection and The World and K.W. Doggett Fine Paper. Document suites for the Australian Library of the Book, both published in association with and Information Association and Open Road The Miegunyah Press, and both published with ‘The catalogue … must be conferences were also produced. donor support, were of special signifi cance for In preparation for the latter half of 2008, the Library as they not only showcase in splendid one of the most meticulous signifi cant work has already begun on a number publications important areas of the collection, and sumptuous publications of projects including Sport and War and the but they also demonstrate the impressive Victorian Premier’s Literary Awards. knowledge of Library staff. Curators of the Mirror produced for a public exhibition of the World exhibition, Des Cowley and Clare in this country.’ John McDonald, Williamson, were co-authors of The World of the Sydney Morning Herald, 24–25 May 2008. Book, which was acclaimed by reviewers for Image content and design and was reprinted in 2008. Robert Hooke, Micrographia, or, April 2008 Contributors to The Medieval Imagination some Physiological Descriptions Paperback edition Voyages to the South Seas: of Minute Bodies Made by catalogue were drawn from eminent scholars In Search of Terres Australes Magnifying Glasses. London, across Australia and the world; the publication printed by J Martyn and J Danielle Clode produced by the Library’s partners, Macmillan Allestry, 1665. From The World (winner of the 2007 Victorian Premier’s Literary Art Publishing, did justice to the scholarship, of the Book Award for Non-Fiction) The Miegunyah Press in the exhibition and the magnifi cent illuminated association with the State Library of Victoria. manuscripts themselves. In 2009, we look forward to publishing a companion volume of papers May 2008 arising from the conference, Imagination, Books Strangers in a Foreign Land: and Community in Medieval Europe. The Journal of Niel Black and Other Voices Already in the pipeline for 2008–09 are from the Western District several publications resulting from ongoing Maggie MacKellar collaborations with Miegunyah, Australian Scholarly The Miegunyah Press in association with the Publishing, Macmillan and Thames & Hudson. State Library of Victoria. Published with the assistance of Maria Myers AO. 48/49 Library Board of Victoria Annual Report O7—O8 Richard Raber and Naomi Bishops Creative Australian Modernism – an exploration Fellowships of innovative residential architecture from the 1950s and 1960s: research and writing In June 2007, the Library announced the for a documentary series successful applicants for the fi fth year of the An examination of the life and work of innovative Creative Fellowships, supported by the State Australian architects and their impact on Library of Victoria Foundation. The Library, with postwar Australia. the University of Melbourne, announced the Redmond Barry Fellowship, and with the LaTrobe Irene Vela Society the inaugural LaTrobe Society Fellowship. Australia in Danger – slide night: a multimedia historical music drama Creative Fellowships This will recreate as a play a meeting of the Kate Daw Democratic Labor Party held in 1964 at which Love Objects: a visual art project exploring the supposed communist threat from Asia was collected objects, place and time. explored through a lengthy slide presentation. Using the collections of the Library this work will explore the relationship that objects have with Honorary Creative Fellowship their owners, particularly those objects that have Juan Davila been kept over a long period of time or have Panorama of Melbourne: visual artwork travelled great distances. This panorama will represent Melbourne today and Melbourne in an imagined future. Jane Grant Paradise and Yet: A critical biography The Redmond Barry Fellowship, in association of Cynthia Nolan with the University of Melbourne As a novelist in the 1940s, Cynthia Nolan was at Kristin Otto the forefront of Australian literary modernism but Capital – Melbourne when it was the capital city as a writer she always stayed one step ahead. of Australia: a work of non-fi ction By the 1960s she had turned her remarkable This book will tell the story of Melbourne when talent to an examination of the politics of marriage it was the capital city of Australia, between 1901 and her creative subjugation within it. In the main and 1927. her work went unnoticed and was misunderstood. This biography seeks to reclaim her literary The La Trobe Society Fellowship, reputation. in association with the La Trobe Society Frances Theile Michael Gurr Edward Stone Parker and the Aboriginal The Union Box (working title): work of non-fi ction People of the Mount Macedon District: An inside look at one or more struggling a work of non-fi ction Australian trade unions in a Federal election This will use the story of Parker, an Assistant year. Critical to the book will be an historical Protector of Aborigines, and the Indigenous underpinning of the beginnings of the union people he was supposed to serve. It will be a movement in Victoria and Australia. case study in the administration of Indigenous issues under Charles Joseph La Trobe. Ross McMullin Geoff McCrae and Australia’s lost generation: AGL Shaw Summer Research Fellowships work of non-fi ction The inaugural Summer Research Fellowships for This project is a study of Australia’s lost students engaged in their fourth year honours generation. It is an evaluation of the devastating research or fi rst postgraduate degree were loss the nations suffered through the deaths awarded in December. Named in honour of the of so many of its brightest and best in the Great distinguished historian and supported by him with War of 1914–18. Geoff McCrae was a classic a generous grant, the fi rst Summer Fellows were: example. In talent and temperament few typifi ed the crippling national deprivation more than he. Spirodoula Demetriou (University of Melbourne) David Mence Research on a thesis exploring the creation The First Fleet – in search of the of modern Greece. Images clockwise from top left Australian Leviathan: playscript Anthony Burgess, A Clockwork A project to research the settlement of Victoria Stephen Gaunson Orange, London, Penguin, 1972. by south-sea whalers leading to the writing (RMIT University) Reproduced by permission of and production of a new play. Research on the fi lms made about Ned Kelly. Penguin Books Ltd.

Anne Muir, Harvesting Colour: Tom Nicholson Michael Sheill The Year in a Marbler's The Camp – an exploration of the disparate (University of Ballarat) Workshop, Oldham, UK, Incline histories of Royal Park: a work in visual art Research on alternate means of documenting Press, 1999. The creation of a series of drawings, Super-8 ephemeral environmental art. Jas H Duke, Dada Kampfen um fi lms and photographs, based on the Library Leben und Tod: A Prose Poem, collections and interpreting the disparate Anne Watson Katoomba, Wayzgoose Press histories and events associated with Royal Park. (Monash University – Gippsland Campus) 1996. All from The World of the Book. Research on picture shows and movie houses in Gippsland. Man: The Australian Magazine for Men, April 1938. From Perils of the Studio 50/51 Library Board of Victoria Annual Report O7—O8 Infrastructure, Skills and Partnerships

Image David Ralph, Shane Warne, 2006 52/53 Library Board of Victoria Annual Report O7—O8 The fi nal two reports in the Libraries Building The Margery C Ramsay Scholarship was Redefiningg Communitiess series were published in 2008. awarded to Lesley Fell (Monash Public Our Role Showcasing the Best: Volume 2 presents more Library Service) to travel to the United than 40 case studies of the innovative ways in States to study innovative services as LdLeaders which Victorian public libraries are developing to baby boomers. their services to meet community needs. inithLib the Libraryy The Barrett Reid Scholarship was awarded Connecting with the Communityy looks in-depth to Pam Howard (Goldfi elds Library Sector at barriers to public library usage for ‘hard to Corporation) to travel to the United Kingdom reach’ groups such as Indigenous Australians, Libraryyp Sector Leadership to investigate delivery of library services Horn of Africa communities and disadvantaged This has been a watershed year for the Board in remote areas. youth. Both publications provide inspiration and and the State Library’s work with Victoria’s practical advice to public libraries, and will Six Victorian public library places were 45 public library services. It has brought to contribute signifi cantly to shaping their services. subsidised in the prestigious Aurora completion a three-year plan of collaborative Leadership Institute, for Georgina Earl action and delivered a new three-year plan which Improvingpg Collections and Access (Whitehorse Manningham Regional will contribute in a variety of ways to library Collection Management Standards were developed Library Corporation), Donna Edwards services for Victoria’s communities. with public libraries, with the aim of helping to lift (City of Greater Dandenong Libraries), the quality of general collections across the state. Donna Leung (Yarra Libraries), Leslie Library Board President the Hon. John Cain has Local history collections were separately Sharples (Yarra Plenty Regional Library again demonstrated the value that the Board addressed through the Memory Victoria project. Service), Colin Waring (West Gippsland places on its relationship with public libraries, In the third and fi nal year of this project Regional Library Corporation) and visiting libraries in Geelong, Sydenham, Brighton, conservation assessments of collections held by Leonee Zito (Melbourne Library Service). Beaumaris, Cheltenham, Clarinda, Hawthorn, 33 library services were undertaken and reports Wodonga and Box Hill. Planningg for the Future were provided to each service. Items from these The Libraries Act 19888 defines the Board’s While the 2005–08 Statewide Public Library collections were showcased in events held in responsibilities in relation to the wider library Development Projects were being completed, libraries around the state. A highlight of the year world. These include exercising leadership and an extensive planning process also took place was the award to Memory Victoria of an Arts promoting high standards, and overseeing to ensure that a new three-year plan of action Portfolio Leadership Award for Leadership cooperation that promotes access to library was in place to commence on 1 July 2008. The in Community. and information resources. In fulfi lling these process was overseen by the Board’s Advisory The location, design and condition of their responsibilities the Board allocated approximately Committee on Public Libraries – the Library Board buildings are critical to community access to $4 million to its 2005–08 plan of action with of Victoria and Victorian Public Library Network’s public library collections and services. During public libraries, known as the Statewide Public Framework for Collaborative Actionn guided 2007 an audit of Victoria’s 250-plus public Library Development Projects. The plan focused the way. A critical component was a three-day library buildings was completed and reports on three areas: the community-building role of planning retreat for public library managers provided to service managers. public libraries; collections and access issues; and senior State Library staff in October. Access to public library services for people and supporting development of the public In April the Board approved the new living in aged-care centres is often diffi cult. In 2008 library workforce. In this, the final year, much three-year plan containing fi ve initiatives covering Goldfi elds Regional Library Corporation received was achieved. development of a new evaluation framework the $15,000 Pierre Gorman Award to extend library for Victoria’s public libraries; an assessment services to aged-care centres around Bendigo, Strengtheninggg Communities of the economic benefi ts of public libraries; a with the assistance of volunteers from SCOPE. In support of the community-building role of public leadership-development program; a newspaper- This initiative benefi ts both the aged community libraries a third year of funding was provided digitisation program; and the development and SCOPE’s disabled clients by providing them for development initiatives of individual of a travelling exhibition. with an opportunity for community engagement. library services: In addition to the Statewide Public Library Development Projects, the State Library and High Country Library Corporation received Developingpg the Workforce public libraries continued to work together on $51,900 for Pages for Life, an initiative that A major piece of strategic work conducted over diverse programs such as Travelling Treasures, provides informal learning opportunities for three years was completed with the publication the National Poetry Slam, WikiNorthia and some of the most disadvantaged youth in of Workforce Sustainability and Leadership: Reading Victoria, mentioned in detail elsewhere country Victoria. Survey, analysis and planning for Victorian public in this report. libraries. This report provides recommendations Mildura Rural City Council Library Service to help ensure that Victorian public libraries received $75,000 for LISN @ Your Library, maintain an appropriately skilled workforce a project that provides adult literacy and over the next 15 years. numeracy resources and training programs. Many Victorian public library staff Vision Australia Information Library participated in professional-development Image Service, with Eastern Regional, Goldfi elds, opportunities throughout the year: Marc Testart, winner of Whitehorse Manningham and Yarra Plenty 1000 staff registered in the Learning 2.0 the National Poetry Slam, library services, received $73,100 for competing in the national fi nals online program, designed to increase their Service Enhancement through Partnership, skills in use of new social networking an initiative to improve access to public technologies and their application library programs by people with visual in libraries. impairment. Over 300 staff attended seminars on ‘Libraries, Web 2.0 and other Internet Stuff’ and ‘Reaching the Hard-to-Reach’. Nearly 150 public library staff from Victoria, other parts of Australia and New Zealand attended the Auslib public libraries conference on the theme of ‘Reading Critical’, hosted by the State Library of Victoria. Images Top left – Lynne Kosky MP, Minister for the Arts, with Premier‘s Literary Awards winners, from left, Cheryl Hardacre, Karen Sparnon, David Metzenthen, Anouke Ride and Mario Valentini.

Left – Pam Howard, Outreach Services Manager at Goldfi elds Library Corporation, recipient of the Barret Reid Scholarship; the Hon. John Cain; and Lesley Fell, Coordinator of Library Operations at Monash Public Library Services

Main image May Gibbs, About Us, New York, EP Dutton, 1912

54/55 Library Board of Victoria Annual Report O7—O8 Buildingg Commercial State Libraryy and Philanthropicp of Victoria Relationshipsp FoundationFdti There are many areas in which the Library works About the Foundation creatively to extend its resource base by the The State Library of Victoria Foundation supports strategic development of commercial and the strategic objectives of the State Library philanthropic relationships. The operation of the of Victoria. Library’s café, Mr Tulk, and the management of lockers and photocopiers are just some of the The Foundation’s principal aims are to: ways in which the Library provides an improved attract, manage and retain for the State service to customers, while generating revenue Library the continuing interest, goodwill through commercial partnerships. The commercial and fi nancial support of the Victorian hire of selected Library spaces and the community project-management services offered by Vicnet to other government agencies are both sources engage and build mutually benefi cial of additional revenue. relationships with the corporate and philanthropic sectors, with a view to In signifi cant areas of the Library’s slv21 program, procure funds necessary to promote and particularly in relation to our commitment the State Library’s critical role in the to digitise 75 per cent of our unique Victorian information age as well as its holdings by 2010, philanthropic partners are core activities critical contributors. The Library’s commitment c ontinue to build its capital fund and raise to attracting external contributions of $500,000 additional monies to assist the Library a year to this program is enabling many with both specifi c and general projects important collections to be digitised and made and activities, including: available online. In the area of learning, the Library’s —t o obtain, maintain, develop, improve investment from its recurrent budget is almost and exhibit, both physically and online, tripled in delivery value by collaborative its collection of literary and historical partnerships and support from many philanthropic artifacts and materials trusts for extensions to the core program. — to provide educational services, The same pattern can be seen in the program training programs and public of exhibitions and supporting events. In the programs, research and publication of case of The Medieval Imaginationn, the investment material from the Library’s collection of the Library and its Foundation was able to be and the exhibition and display of extended into a multi-million-dollar exhibition materials from the Library’s collection package by the skilful deployment of commercial both physically and online. partnerships and in-kind and cash sponsorship, and particularly through the generous support Foundation Membershipp for advertising and promotion of many sponsors. The Foundation continued its commitment to A relatively modest cash investment, members and special members’ events as part combined with some hard and clever work by of its program for 2007–08. These events are Marketing and Public Affairs, has also seen – marketed primarily to Foundation members – partly, but not solely, as a result of the intense individuals who assist the Foundation in interest in our first international exhibition – the its ongoing support of the State Library and its editorial value of the Library’s media coverage activities – as well as to current and potential this year soar to $11,712,440.79. sponsors and benefactors. In our publishing program, the Library relies on collaborative arrangements with a number Redmond Barryyy Society of commercial publishers to produce several The Redmond Barry Society is the Foundation’s attractive and affordable publications each year bequest society. Bequests can be left as a which illustrate our collections and make them monetary amount or in kind, and those who even more accessible to the public. commit to leave a bequest become members of The Library will continue to pursue the the Society, creating an opportunity for a lasting whole range of these partnerships in future, legacy of support for the Library. Membership not only for the additional capacity they give is growing every year. During 2007–08, several us to deliver our objectives, but also for the events were held exclusively for members, invaluable insights they give us in aligning including a talk by Danielle Clode, author of our activities with commercial and community Voyages to the South Seas: In Search of Terres expectations. Australes, and the annual anniversary celebration of the Society held in July each year. Highlightsgg 2007–08 Financial Assistance 2007–08 has seen another busy year for the Financial assistance for 2007–08 of $750,000 is Foundation with the Library’s work showcased to the largest contribution the Foundation has ever great effect and engagement with all sectors. made to the Library. The funds have been applied as follows: In July the Foundation opened the long- awaited Members’ Lounge. Exclusively The Medieval Imaginationn exhibition for Foundation members, and central to Collection acquisitions all Library activities, the lounge provides a quiet retreat. Creative Fellowships In September, 150 Melbourne Rotary Club Digitising projects members enjoyed a tour of the Library One-off strategic projects and a talk by Shane Carmody, continuing the Foundation’s engagement with the State Library of Victoria News local community. The Foundation also fi nances the printing and Donors to the Foundation Bookplate publication of The La Trobe Journal. Program participated in a number of events The Foundation’s support over the last during the year, including a behind-the- few years for digitising projects has catalysed scenes visit to the Library’s imaging the Library’s work in this area. In 2007–08 the studios and a private tour of The Foundation’s support for digitisation included Medieval Imagination. readying the Victorian Government Gazette for online access and the digitisation of The Redmond Barry Society members were La Trobe Journall. joined in October by members of Les Amis The balance of Foundation funds will be du Mercredi, the French Institute for transferred to the 2008–09 Development Fund so Australian Relations and the Australian– that support of the State Library of Victoria’s French Association for Science and vital work within the cultural landscape Technology, to hear a talk by former State will continue. Library Creative Fellow Danielle Clode. This year the Foundation was able to assist In November Foundation members enjoyed a the Library with the acquisition of some key trip to the Library’s offsite store at Ballarat. collection items for the benefi t of all Victorians, including: Foundation members had much to celebrate at the Annual Members’ Dinner Portrait of Archbishop Daniel Mannixx, in November, held at the Athenaeum Club. painted by Max Martin in 1953 Guest speaker Emeritus Professor Streetscape of Clifton Hilll by Indigenous Margaret Manion AO gave a talk on the artist Benjamen McKeown topic of ‘Books, Pictures and Conversations’, and provided guests with a taste of what Juan Davila sketchbooks was to come with the March opening Peter Carey literary papers of The Medieval Imagination. Morris Lurie literary papers At the end-of-year reception, guests enjoyed refreshments in Queen‘s Hall. It Katherine N Simitian: The History was an opportunity for the Hon. John Cain, of Littlewood Press. Anne-Marie Schwirtlich and Foundation External Engagementgg Chairman Peter Lothian to express their The Foundation has continued to pursue its gratitude to a range of supporters. The aim to engage and build relationships with the Foundation, as publisher of The La Trobe corporate and philanthropic sectors, with some Journall, also celebrated the journal’s 80th major support achieved in 2007–08. This support issue. A presentation of thanks was made assists the Library by supporting its core activities to its editor Professor John Barnes and while exploring innovative and traditional ways assistant to the editor Sandra Burt, both to do so. of whom have now retired from their roles after ten years of service. Personnel In April Foundation members were invited Morton Browne’s term as Executive Director of to a preview of The Medieval Imagination. the Foundation was completed in June. There Many Foundation members enjoyed have been considerable achievements in Morton the popular program of events for this Browne’s time with the Foundation; his efforts exhibition including the Medieval Faire day. and energies have been integral to the success It was a great pleasure for the Foundation of The Medieval Imagination. He leaves the to be a presenter of the Library’s fi rst major Foundation in a very sound state and can rightly international exhibition, giving Foundation take credit for much of the considerable success members and sponsors an enormous that has fl owed over the last three years. sense of pride in being part of a record- He will be succeeded by Michael van Leeuwen. breaking exhibition for the Library. The Foundation is grateful for the time and commitment of all members of the In June the Foundation hosted an event Executive Committee. in Experimedia to thank its members, supporters and sponsors for their continued support. Without them the Foundation would not have been able to afford to undertake the projects and services it has managed and which continue to build the reputation of this great library. 56/57 Peoplep in the State Relationshipsp Committee State Libraryy of Victoria James, Gail & Patricia Jaffé OAM John & Betty Pizzey Libraryy of Victoria Mr John Mortimore Foundation 2007–08 Sarah Butler Penelope Johns Dorothy Pizzey AM Foundation (Chair) Donors,,p Sponsors and David Byrne Toni Jolic Ann Plush Principalp Patron Mr Andrew Coloretti Supporterspp Nancye Cain Gwenda Jones Lady Potter AC Dame Elisabeth Murdoch Mr Robert Lang Auscellar Door John Calvert-Jones AM & Milan & Anne Kantor Brendan & Diane Power AC, DBE Mrs Maria Myers AO CASS Foundation Janet Calvert-Jones AO Julie Kantor Greville & Betty Prideaux SLV Representative Collier Charitable Fund Robin Campbell Irene Kearsey & John Ralph AC & Volunteers to the Relationships Fillings Catering Andrew & Clare Cannon Michael Ridley Barbara Ralph The Foundation Committee Fine Wine Partners Charles G Clark Stephen Kerr Ruth Redpath gratefully acknowledges Mr Greg Honeyman food&desire Catering Caroline Clemente James Kimpton Ian & Diana Renard the contribution Good Reading Mary-Ann Cohn Zara Kimpton David Richards of volunteers who La Trobe Journal Magazine John & Carolyn Kirby John Rickard serve on its Executive, Committee Helen Macpherson Christine Collingwood Wallace Kirsop Ken & Gail Roche Relationships Committee Emeritus Professor Smith Trust Andrew & Vivien Knowles Michael & Angela Rodd and La Trobe Journal John Barnes (Editor) Hopscotch Films Antonella Coloretti Ian Kronborg Judith Rodriguez Committee listed below, (to December 2007) K.W. Doggett Fine Paper Jim & Libby Cousins Jane La Scala Bill Rogers AO and in particular, Mr John Arnold (Editor) Mr Tulk café Neil Cox Robert Laird Jason Ronald OAM the Chairman of the (from December 2007) News Magazines Julie Ann Cox Anthony & Bob Ross Foundation, Mr Peter Dr Greg Kratzmann Paper World Robert W-H Cripps Elizabeth Landy Barry Ruler Lothian, and its pro (Guest Editor from Perpetual Charitable Donalda Crofts Robert & Ann S Rusden bono legal advisors, December 2007 to Planning Services Rosemary Cromby Adrienne Lang Graham & Judith Ryles Freehills. May 2008) QV Melbourne Eileen Cunningham John Lawry Douglas Savige & Mrs Sandra Burt Reader’s Feast John D’Arcy Andrew & Diane Moseley State Libraryy of Victoria (Assistant to the Editor) Bookstore David & Debra Judith Lemon Richard & Foundation Executive (to December 2007) Sidney Myer Fund Devonshire Alison Leslie Caroline Searby Committee Mr Des Cowley Sir Keith Murdoch’s Shona Dewar Peter Lothian Jocelyn Searby Mr Peter Lothian (Chair) Dr Anne Colman children and Peter Di Sciascio Peter Lovell Robert Shanks Mr Martin Armstrong Mrs Yvonne Hurley grandchildren Christine Downer Bell Diana Lowe Kathleen Sharpe Mr John Arnold (to December 2007) The Gandel John Drury & Heather Lustig Ronald & Ethel Shaw Emeritus Professor Associate Professor Charitable Trust Dianne Drury AM Margaret Mabbitt Stan & Adrienne Shaw John Barnes Wallace Kirsop The Hotel Windsor John Dwyer QC Carolyn Macafee Andrew & (to December 2007) (to December 2007) The William Buckland Patricia M Eade Ray Marginson AM & Rhonda Shelton The Hon. John Cain Dr Kevin Molloy Foundation Rev Fr Michael Elligate Betty Marginson AM Arthur & Dawn Shoppee Dr Anne Colman (from December 2007) Trust Company Limited John Emmerson Leigh Masel Lisl Singer Mr Andrew Coloretti Dr Dianne Reilly AM Who’s Your Girl Catering Margaret Eva Trevor & Roy & Judith Sloggett Mrs Kerry Gillespie (from December 2007) Peter & Moyra McAllister Carole Smith Mr Gary Graco SLV Representative Bookplatep Donors Heather-Anne Field Bruce McBrien OAM Lady Southey AC Ms Julie Kantor to the La Trobe The Foundation is Beatrice Fincher Susan McCarthy Anne Spurritt (from July 2007) Journal Commitee grateful for the support Suzanne Foley Catherine McDonald John Stanley-Rogers Mr Stephen Kerr Mr Shane Carmody it receives from all Simon Fortune Raye McKay Barrie & Mr Arturo Gandioli members and donors – Nola A Foster Ian & Margaret McKellar Margaret Stevens Fumagalli Workinggp Group for unfortunately space John Funder AO Susan McLean Virginia Stevenson Mr Robert Lang Exhibition The does not permit Leon Gorr Genevieve McNamara Jack & Patricia Sturgess Mr Andrew Little Medieval Imaginationg acknowledgement of Louise Gourlay OAM George Mendelson Nancy Sturgess (to May 2008) Mr Gary Graco (Chair) everybody. Carole Grace Beatrice Moignard Richard Sutcliffe Mr John Mortimore Mr Shane Carmody Gary & Frana Graco Ian & Sue Moore Marten A Syme Mr David Mullaly Dr Anne Colman 18 x Anonymous Bishop James Grant AM Patrick & Ronald Taft Mrs Maria Myers AO Mr Robert Heather Roderick Grant Katharine Moore Grahame & Ms Susie Reece Jones Emeritus Professor Dwyer Nominees Pty Ltd Robin Gray Paula Morale Marjorie Taylor (to June 2008) Margaret Manion AO Geyer Pty Ltd Peter Griffi n Dauvergne Morgan Geoffrey Thomlinson Ms Anne-Marie Mrs Maria Myers AO The Tallis Foundation Fred & Alexandra Susan Morgan Michael Tonta Schwirtlich Thinc Projects Grimwade Ian Morrison Fred Tosolini SLV Representatives The Foundation Chairman Rosemary Anderson James & Chris Mouzouris Diane Tweeddale to Executive Committee is a member ex offi cio John Arnold & Robin Simonette Guest Sir Laurence Muir John Upjohn OAM & Mr Shane Carmody of all committees and Lucas Jean Hadges Paul R Mullaly QC Brenda Upjohn Ms Shelley Roberts working groups. Chris Awcock & Justice David Harper Rupert Myer AM Frank van Straten OAM Mr Greg Honeyman Frances Awcock AM Karl & S Baillieu Myer AC Justice Michael Watt The Executive Director Claire Baillieu Rosemary Harrigan Allan J Myers AO, QC & John Webb Executive Director attends all committee Janet Baker John & Maria Myers AO Margaret Webster Mr Morton Browne and working group John & Danija Balmford Margaret Harrison Clare Myers Derek Whitehead OAM meetings. Anne Barca Joanne Hastewell Cecilia Myers Geoffrey & Edel Wignell Membershipsp Georgina Barraclough Keith & Alison Head Stephen Newton Lyn Williams AM Ms Bobby Krisohos The Executive Assistant John Barry Roger B Heslop Joyce Thorpe Dorothy Willshire provides administrative Adrienne Basser Anthony R-C Hewison AM Nicholson AM Ann D Wilson Executive Assistant assistance, including Don Begbie Alan Holgate Patricia Nilsson Kevin Wong Hoy Ms Joanne Halpin minute-taking, for Judy Begg Rod & Margaret O’Bryan OAM Susan Yates all committees and Simon Bell & Family Margaret Hollingsworth Clare Avalon O’Callaghan Stephen Yorke working groups. Tony Berry Patricia Holt Posey O’Collins Kathleen Young Bert Berzins Robin & Carolyn Hooper Stephanie O’Collins Harrison Young & Marc Besen AO David Hore Michael O’Loghlen QC Kirsty Hamilton John & Nancy Bomford Trevor Hughes The Hon. William Lindsay Bounds Robin Hunt Ormiston AO Joseph Brown AO, OBE Molly Hunter & Justice & Julian Burnside QC Peter Yewers Mrs Robert Osborn Sandra Burt Lucie Jacobs Kenneth W Park 58/59 Library Board of Victoria Annual Report O7—O8 National and international conferences workshops. The Shared Leadership program, Identifyingyg supported by the Library during the year included: which focuses on the development needs for middle managers, was ongoing and will become Opportunitiespp t the fourth biennial Open Road Conference, a regular part of the Library’s leadership which provided a forum for more than forfCllbt Collaboration program. The first two modules of a learning 100 delegates to debate and discuss and development program for all staff, called National and International Collaborations multilingualism and the information society connect@slv, were introduced in 2007–08. The In March 2007 the memorandum of understanding the Australian Library and Information program extends the concepts of the Shared between the National Library Board of Singapore Association’s National Library and and the Library Board of Victoria was renewed, Information Technicians conference, which Leadership program to all staff and will be with the purpose of strengthening the relationship attracted more than 460 delegates extended to embrace team learning concepts between the two libraries. Much progress has during 2008–09. been achieved over the past 12 months, with both the 14th biennial VALA – Libraries, In line with slv21, the Access and Information libraries contributing signifi cantly across all Technology and the Future Conference, Division has focused on supporting its staff components of the memorandum. In particular which enabled more than 1000 delegates through an expanded training and development the two libraries have actively shared knowledge to hear speakers from Australia, Canada, program. The program has covered team and information through a number of staff South Africa, Singapore, the UK and the leadership, new communication technologies attachments working in areas such as lifelong USA speaking on new and emerging and customer service. learning, newspaper digitisation, document developments in libraries The results of the People Matter survey, delivery, website development and service models. Digital Forums, presented in association a public-sector review of organisational In addition, the Library participated in an with the Australian Library and performance, conducted by the State Services international benchmarking exercise managed Information Association Authority, continued to show that staff satisfaction by Singapore to compare customer-satisfaction is growing with the Library’s organisational survey methodologies (including data collection a copyright training seminar presented policies and practices. The survey gauges and analysis). Both libraries have fully supported by the Australian Libraries Copyright performance against the SSA’s Employment Values the memorandum through a range of cross- Committee, attended by more than 100 staff and Employment Principles; results showed that promotional marketing activities. from all library sectors in Victoria, as well the Library’s performance had improved in almost as other cultural agencies and government all of the measures surveyed, with no signifi cant During the past year the Library has hosted departments. (The popularity of this decline in the remainder. several international delegations, including seminar has ensured that this has become There were no changes in the composition more than 30 cultural delegates from the Chinese an annual event; the Library is grateful or structure of the Library’s Executive during Province of Guangdong; visits from peak bodies for the University of Melbourne Library’s the year. such as the Museums, Libraries and Archives co-sponsorship.) Council (United Kingdom); and delegations from Staff Fellowshippg Program the national libraries of Singapore, New Zealand The Staff Fellowship Program was continued and Korea. The State Library of Victoria has in 2007–08, allowing selected staff to conduct welcomed opportunities to further consolidate Strengtheningg g various research projects associated with and its long-standing relationship with the Nanjing Corporatep using the Library’s collections. Public Library through a proposal to host a staff exchange in the coming year. Capabilitypy Four fellowships were awarded: We have continued to partner and The Library’s implementation of the Human Peter McGrath support long-term research and development Resources Strategy continued in 2007–08, Technology Services Division, for a three-month projects. Collaborative projects conducted by with signifi cant improvements in organisational project titled ‘Oral History Recordings’, involving the higher education sector, under the auspices performance. compilation and verifi cation of known information; of the Australian Research Council, include establishment of evaluation criteria for Cultural Collections, Creators & Copyright, No time was lost as a result of industrial disputes prioritisation for digitisation; in-house digitisation Australian Information Seekers and the Social during the year. The Library has continued to feasibility study; and active audio capture Consequences of Information Policy, and the meet regularly with the representatives of the feasibility study. Dictionary of Australian Artists Online. The Community and Public Sector Union (CPSU) to Library has also pledged to provide research consult on a range of issues affecting employees, Jane Rhodes support over the next three years to Monash including the implementation of the Voluntary Events and Exhibitions Division, to undertake University’s Centre for Australian Indigenous Departure Program, which resulted in a net a three-month project titled ‘At Your Service: Studies. The centre’s Aboriginal Visual Histories reduction of approximately fi ve per cent Shopping in the City’, to undertake curatorial in the State Library of Victoria: Photographing of the workforce. research on a prospective public exhibition of Indigenous Australian project, will produce a The Library’s employee reward and the Library’s collections, celebrating Victoria’s systematic and comprehensive social history recognition scheme continued, providing formal long history and fascination with shopping which incorporates Indigenous perspectives Image recognition of employees for their length of through the display of a range of collection and appropriate cultural protocols. During the The Hon. John Cain and service to the Library, for signifi cant contribution and loaned items. past 12 months the Library has been one of 41 Dr Varaprasad, CEO of the to the improvement of their role, to their work National Library Board organisations working with the Australian Bureau team or division, or to the Library. Walter Struve of Singapore, signing a of Statistics‘ National Centre for Culture and memorandum of understanding The corporate training program also Access and Information Division, to undertake Recreation Statistics, under the direction of the between Singapore and the continued during the year. The program included a one-month project using the State Library’s Library Board of Victoria. Cultural Ministers Council, to develop a standard courses in Team Leadership, Recruitment and Kurt Offenburg Memorial Collection to provide In the back row are national methodology for reporting core data Selection, Winning That Job, Confl ict Management, important context for Kurt Offenburg’s informed Anne-Marie Schwirtlich; elements that are relevant to museums, art Michael Nation, Manager Employee Induction, Employee Performance and and forthright ABC radio broadcasts on world galleries, libraries and archives. Executive Offi ce, Arts Victoria; Appraisal, and Dealing Personally with Change. affairs in the years 1936 to 1946. and Dennis Carmody, Deputy Director Agencies and A number of employee-development Infrastructure, Arts Victoria initiatives continued or began as part of the Zoë Velonis Library’s commitment to the organisational Access and Information Division, to undertake capability initiative contained in slv21. An ongoing a three-month project titled ‘Serials Family Tree’, program of learning forums continued for the which will investigate ways of harvesting data management team, allowing focused discussions from serials catalogue records to generate on a variety of topics dealing with leadership a graphical representation, similar to a challenges. The program combined presentations genealogical chart or family tree, showing title from external speakers with subject-specific changes, mergers, splits and related titles. Financial Compliance Technology Management with Building Services Financial Management: Delivering and Maintenance The Technology Services Division is responsible the Library’s services to budget target Provisions of for technical operations, web services, and The 2007–08 year has brought new challenges application development for Vicnet and to the Finance Division. Further extension and Building Act 1993 the Library. improvement to the budget model has been The State Library of Victoria redevelopment works implemented, which will greatly assist data quality The division is also responsible for the comply with the Building Act 1993. The State for forecasting and planning purposes. improvement and expansion of service delivery Library of Victoria is compliant with the Building and technical support across the Library, Code of Australia and with the relevant Australian The division continues to change and adapt as including the internet and wireless environment standards for all buildings and building works. the Library shifts its focus to the digital world. for the public areas. The use of the Library’s Essential services are maintained in accordance This shift has required improvements in reporting technology in the public areas, including free with the Building Code and the relevant Australian and a streamlining of the end-of-month reporting internet use through public PCs and wireless, standards specifi c to the maintenance cycle. Further work is still to be carried out has been very successful, with a 68 per cent of essential services. on upgrading the purchasing and commitment increase in traffi c for 2007–08. systems to improve the overall financial The division has been an active participant management of the Library’s operations. Library in a number of core slv21 projects, and has realigned its technology architecture to deliver Other Financial Information Redevelopment on those project requirements. For example, a Material revenues arising from exchange storage area network has been installed for the In close collaboration with Major Projects of goods or services Digital Object Management System. Victoria, work continued to conclude There were no transactions of this nature. A collaborative project between staff, the outstanding projects from the Building technical group, applications development and Redevelopment program. Intangible assets web services has been the development of the The Library has no recorded intangible assets. Library’s new intranet, The Fridge. Offering While some works remain incomplete, signifi cant a personalised experience through branding, progress was achieved to: Bank Loans, bills payable, promissory notes, look and feel, navigation, access to policies debentures and other loans install variable speed drives to cooling and procedures, human resources and fi nancial There were no transactions of this nature. towers to reduce energy consumption reporting, it will also provide a personalised desktop for individuals, groups and, in particular, complete installation of the dust and Issued Capital the Library’s front-of-house reference desk. mould vacuum extraction units for The Library has no issued capital. In 2007–08 there was a signifi cant use by conservation staff expansion of the Library’s technology Ex-gratia payments replace sprinkler pipe work to Pitt infrastructure, including: There were no transactions of this nature. Building Levels 5 and 6 to improve the the implementation of advanced backup fi re-protection systems in those areas hardware and software and the Charges against assets update and extend the capacity of the preparation of a Disaster Recovery Plan There are no charges against assets security hardware and software systems recorded by the Library. a PC replacement program of 105 systems re-turf the front lawn with drought- a signifi cant expansion of the technology Events subsequent to balance date resistant Kikuyu grass. for the Vicnet ISP, incorporating a There were no events subsequent to 30 June The building has suffered from the effects of network-monitoring system 2008 that will have an impact on the 2008–09 age and weathering associated with the drought, reporting period. server virtualisation. resulting in the removal of some deteriorated segments of the Library façade. While unsightly Major Contracts and potentially exposing the substrate to further deterioration, the removal of loose or potentially There were no major contracts in excess unsafe pieces of the façade reduces the risk of $10 million. to public safety from material falls. It will be necessary to undertake a signifi cant program of rectifi cation works, subject to funding availability. Victorian Industry The Library will be pursuing funding Participation for the refurbishment of Queen’s Hall in order to complete the substantial restoration of the Policy building. The Library’s original Reading Room, and a space of signifi cant heritage value which None of the State Library of Victoria’s contracts has effectively been unused since the relocation valued at more than $3 million in metropolitan of the Arts and Music Collection in 2003, Queen’s areas and $1 million in regional areas triggered Hall remains the last of the substantial spaces the VIPP. in the Library that require restoration and refurbishment. National Competitive Neutrality The annual review of Library fees and charges was completed during the year. A key aim of this review is to ensure that all fees and charges comply with the National Competition Policy.

60/61 Library Board of Victoria Annual Report O7—O8 On behalf of Vicnet, the team designed and Web developed sites, systems, enhancements or Applications Services applications for community clients, through Development projects that included: The Web Services team delivers online information and Services the implementation of local-history to the Victorian community and beyond. project WikiNorthia The Applications unit supports the development of services and maintenance of Library systems. Its achievements for the Library in 2007–08 include: providing a results-reporting system for The major focus has been the Integrated Library Macedon Ranges Tennis Association design, development and launch of ergo, Management System (Voyager). This year the in conjunction with the Learning Services a custom-built, content-management system unit also contributed to several slv21 projects: Division for the Australian Garden History Society Digital Object Management System, Federated Search, direct delivery, the intranet and design, development and launch a custom-built, content-management system digitisation, as well as to a large number of of the new intranet for the Hon. Gavin Jennings MLC for the smaller projects that support Voyager users. South Eastern Metropolitan Region design and development of the Victorian Government Gazette website, due for the Skills.net Roadshow online Outcomes for 2007–08 include: launch later in 2008 evaluation system participation in the Digital Object development of a new image gallery, the delivery of additional enhancements for Management System tender process, launched for Victorians on Vacation and the Wynlearn Community Learning Portal development of the implementation plan, used to promote The Medieval Imagination training and testing of the processes upgrade of Victoria’s Virtual Library, public continuous enhancements to and daily library locator system. participation in the Federated Search publishing of content on the corporate tender process The team also provided support for slv21 initiatives website, including promotional banners such as Federated Search, digitisation projects participation in the preparation of Direct on the homepage and the Digital Object Management System, and Delivery tender specifi cations expansion of our online offerings of video planning the redevelopment of the Library’s contributing to programming for the and audio, including recordings of lectures corporate website – which will be a strong focus development of the intranet and selected events, as well as audio for the next 12 months. tours for Mirror of the World, Victorians on support of digitisation projects through Vacation and The Medieval Imagination continued development and automation of processes; supplying shelf lists; completion ways for users to engage with the of the redesign of display pages for Library’s exhibitions through the online objects viewed through Voyager; assisting photo competition ‘Wish You Were Here’ with the second stage of the Port Phillip (as part of Victorians on Vacation) Papers digitisation project online support for the Summer Read, development of tools for the addition and including an author blog management of bulk bibliographic record online support for the Inky Awards sets to Voyager on insideadog development of tools to repurpose a new performance-reporting system, bibliographic data, improving workflows allowing staff across the Library to enter assisting other divisions with reviews and review their own data reports of business processes involving Voyager on key performance indicators support for Shared Leadership a new daily reporting and notifi cation and Fellowship projects calendar system for reference desk staff, providing enhanced communications supporting the Collection Storage plan for a busy team. through construction of a new collection at the Ballarat offsite store; improvements to circulation for collections relocated to Ballarat; and assisting with the relocation of collection materials between open and closed storage. 62/63 Library Board of Victoria Annual Report O7—O8 Library Board and Corporate Governance

Image Mark Strizic, Installation at the National Gallery of Victoria of the exhibition Some Australian Personalities, 1968. The NGV was situated in the Library building at the time 64/65 Library Board of Victoria Annual Report O7—O8 Policy Framework Library Board The Library Board of Victoria The Library’s policy framework was approved and Corporate is committed to the highest by the Board in February. The framework establishes consistent development, approval, Governance standards of governance in implementation and monitoring procedures for Library policies. The central policy register Functions and Powers of the managing the Library’s human is available to all staff via the intranet. Library Board of Victoria and physical resources, and The affairs of the State Library of Victoria Board Members are governed by the Library Board of Victoria. in pursuing opportunities for The Library Board of Victoria consists of up to 11 The Board is a statutory body corporate continuous improvement. members, appointed by the Governor in Council established under section 16 of the Libraries Act on the recommendation of the Minister. Current 1988. The relevant Minister is Lynne Kosky MP, The Library’s governance framework Board members have academic, educational, Minister for the Arts. comprises four elements: business, local government, information The functions of the Board are set out in strategy and direction technology, science and humanities backgrounds Section 18 of the Libraries Act 1988 and include and skills. Members are appointed for terms of up the following: structures, relationships and policies to three years and are eligible for reappointment. ensuring the maintenance, preservation compliance and accountability The Library Board of Victoria met on seven and development of a State Collection of occasions during the period from July 2007 performance monitoring. Library material including a comprehensive to June 2008. collection of Library material relating Corporate Plan to Victoria and the people of Victoria. The Library delivered services against its 2007–10 2007–08 Membership Corporate Plan. The plan sets out: The Hon. John Cain (President) ensuring that the Library material in the (attended 7 meetings) State Collection is available to such persons the vision, which provides an overarching Mr Kevin Quigley (Deputy President) and institutions, and in such manner and framework for the Library’s work (attended 6 meetings) subject to such conditions as the Board the values that the Library Board of Victoria Ms Robyn Annear (attended 6 meetings) determines with a view to the most and Library staff have chosen to highlight Mr Tom Bentley (granted leave of absence advantageous use of the State Collection. as underpinning their work from January to August ensuring the availability of such other 2008) (attended 3 meetings the priority areas for delivering the services and facilities in relation to Library out of a possible 4) program to which the Library committed matters and Library material (including Professor Vijoleta bibliographical services) as the Board the goals for each of the priority areas, Braach-Maksvytis (attended 5 meetings) determines. with a specifi c statement of outcomes Ms Catherine Dale (attended 5 meetings) The Hon. arranging the publication and sale the quantitative targets that will be used Sherryl Garbutt (from September 2007) of reproductions of any Library material to measure our success. (attended 3 meetings in the State Collection. The Library’s performance against the quantitative out of a possible 5) overseeing the exhibition of material from targets set in the Corporate Plan is available Ms Susan Halliday (attended 5 meetings) the State Collection for information, on page 21. Mr Stephen Kerr (attended 6 meetings) education and entertainment. Mr Glenn Mescher (attended 5 meetings) Risk Management Ms Patricia O’Donnell (retired on 23 May 2008) overseeing cooperation in programs with The Library’s risk management framework was (attended 6 meetings) libraries and information organisations to reviewed. The Board considered the Library’s Chief Executive Offi cer: promote access to Library and information strategic risks and an organisation-wide risk Ms Anne-Marie services and resources. assessment was completed. The Library’s Schwirtlich (attended 7 meetings) exercising leadership and promoting high framework was critically reviewed by the Victorian Executive Offi cer: standards in the provision of library Managed Insurance Authority and assessed Ms Sally Donovan (attended 7 meetings) and information services. as very good. For the Library’s annual risk attestation statement refer to page 83. Pecuniary Interests providing advice and information to the Declarations of pecuniary interests were Minister on any matter concerning libraries Service Agreement duly completed by all Board members and information organisations. 2007–08 was the first year of the three-year and relevant offi cers. performing any other functions appropriate Service Agreement between the Minister for to the Board as the Minister may approve. the Arts and the Library Board of Victoria. The purposes of the agreement are: In carrying out its functions the Board must Image Geological Survey of Victoria. endeavour to ensure that through the variety to clarify the parties’ arrangements as to Quarter Sheet No. 1, NW and breadth of the Library’s services, programs, the kinds and quality of services the Library Melbourne [1859] (Geological events, exhibitions and activities, the institution will deliver in return for funds received from Quarter Sheet series) contributes to the enrichment of the cultural, government for the term of the agreement educational, social and economic life of the people to enhance the overall transparency of Victoria, and has power to do all things and accountability of statutory bodies as necessary or convenient in connection with the part of the government’s oversight of performance of its functions. governance and fi nancial responsibilities to record the government’s priority areas for the term of the agreement. For the Library’s performance against the key performance indicators and delivery under the Government Priority Areas as outlined in the Service Agreement, refer to page 27. The Hon. John Cain Professor Vijoleta Braach-Maksvytis Stephen Kerr

Kevin Quigley Catherine Dale Glenn Mescher

Robyn Annear The Hon. Sherryl Garbutt Patricia O'Donnell

Tom Bentley Susan Halliday

66/67 Library Board of Victoria Annual Report O7—O8 About Board Members Professor Vijoleta Braach-Maksvytis Stephen Kerr The Hon. John Cain, President Professor Vijoleta Braach-Maksvytis was Stephen Kerr was appointed to the Library Board John Cain was appointed to the Library Board of appointed to the Library Board of Victoria in of Victoria in August 2005 and was reappointed Victoria in 2005, and was reappointed, for three September 2006 for three years. She served for three years in 2008. He has been a member years, in 2008. He served as a member of the as the Deputy Vice-Chancellor Innovation and of the State Library of Victoria Foundation since Legislative Assembly of Victoria from 1976 to 1992, Development at the University of Melbourne its inception and is its immediate past-chairman. including three terms as Premier of Victoria, until June 2008, having been appointed to this He has worked in the communications industry and also served as Attorney-General. Mr Cain newly created position in December 2005. She for nearly 25 years. He was a director of graduated in law from the University of Melbourne is the Chair of Melbourne Ventures Pty Ltd, International Public Relations and its successor in 1953 and subsequently practised in suburban Deputy Chair of The Ian Potter Museum of Art, companies IPR Shandwick and Shandwick Melbourne. He was Chairman and President Director of the Australian International Health International and was managing director of Weber of the Victorian Law Institute, a member of the Institute, Director of the Board of Uniseed Shandwick Worldwide’s Australian operations. executive of the Law Council of Australia and a Management Pty Ltd, member of the Advisory Mr Kerr is the Founder and Chief Executive of the member of the Australian Law Reform Commission. Board of the Intellectual Property Research Public Relations Exchange and is a Governor Mr Cain became a Professorial Associate Institute of Australia, Governor of the Foundation of the Corps of Commissionaires. in the Centre for Public Policy in the School of for Development Cooperation, Commissioner on Political Science, Criminology and Sociology, the Australian-Thailand Institute, a member Glenn Mescher University of Melbourne, in 1991, and has since of the UNESCO National Commission and Chair Glenn Mescher joined the Library Board of Victoria published three books. He teaches Australian of the UNESCO Science Network. Professor in February 2002 and was reappointed, for three politics and public policy, and is a regular political Braach-Maksvytis is a speaker on issues relating years, in 2004 and 2007. He has a background commentator on local radio. to future societies, innovation systems, global in information technology and is a Fellow of the development, and the nexus between art, science Australian Computer Society. Mr Mescher has Kevin Quigley, Deputy President and society, and has represented Australia worked for a number of large corporations and Kevin Quigley was appointed to the Library Board in policy areas with Asia Pacifi c Economic currently holds the position of Group General of Victoria in June 2002, and was reappointed, Cooperation and the European Union. Manager, Group Regulatory Affairs and for three years, in 2005 and in 2008. He is a Compliance at the National Australia Bank. chartered accountant who has worked at a senior Catherine Dale level in public practice, commerce and the public Catherine Dale was appointed to the Library Patricia O’Donnell sector. He is a member of the Council of the Board of Victoria in June 2002, and was Patricia O’Donnell was fi rst appointed to the University of Ballarat and Chair of its Finance reappointed, for three years, in 2005 and 2008. Library Board of Victoria in May 1999, with Committee. Mr Quigley is Chair of the Audit She is the Chief Executive Offi cer for the reappointments in June 2002, and for three Committee of the Department of Justice and an Boroondara City Council; her previous years, in 2005. She has worked as a teacher independent member of the Audit Committees of appointments include Chief Executive Offi cer, and educational psychologist, and was the owner the Department of Primary Industries and City Bayside City Council, Nillumbik Shire Council, and Manager of Mietta’s Queenscliff Hotel from of Moreland. He is President of the Melbourne Director of Planning and Development, City of 1978 to 2002. Ms O’Donnell has had an active Athenaeum, Melbourne’s oldest cultural institution, Boroondara, and Manager of Corporate Projects, involvement in a number of community and and Secretary of the Veteran Car Club City of Frankston. Ms Dale brings valuable government bodies, including Lifeline and Citizens of Australia (Vic.). experience in local government to the Board. Advice Bureau; the Melbourne Tourist Authority Board; Abbotsford Convent Implementation Group; Robyn Annear The Hon. Sherryl Garbutt the Queenscliff Carnival of Words; and the Friends Robyn Annear was appointed to the Library Sherryl Garbutt was appointed to the Library of Farm Vigano. She is now a board member of Board of Victoria in September 2006. She is an Board of Victoria in 2007 for three years. the Abbotsford Convent Foundation, the Australian award-winning writer of non-fi ction who has been She served fi ve terms in the Victorian Parliament Art Orchestra and the Mietta Foundation. In line extensively associated with the Library through as Member for Greensborough, then Member with the statutory requirement that Board its Writers on the Road program, as a Creative for Bundoora from 1989 to 2006. During that members must retire after nine consecutive Fellow, as a judge of the Premier’s Literary Awards, time she served as Minister for Environment years of service, Ms O’Donnell retired from the and most recently as curator of the exhibition and Conservation, Women’s Affairs, Community Board on 23 May 2008. Naked Democracy. Ms Annear lives in Castlemaine Services and Victoria’s fi rst Minister for Children. and brings to the Board her experience Her wide experience in public administration, in education and the humanities. teaching and community organisations serves the Board well. Tom Bentley Tom Bentley was appointed to the Library Board Susan Halliday of Victoria in October 2006 for three years. Susan Halliday was fi rst appointed to the Library Between 1999 and 2006 he was Director of Demos, Board of Victoria in September 2001 and was a leading UK independent think tank, and was reappointed, for three years, in 2004 and 2007. appointed to the position of Executive Director Originally a teacher of English and history, she for Policy and Cabinet, Department of Premier pursued an extensive private-sector career, and Cabinet, in September 2006. He is also followed by simultaneous terms serving as Director of Applied Learning at the Australian Federal Sex Discrimination Commissioner and and New Zealand School of Government, and a Disability Discrimination Commissioner from 1998 trustee of the Per Capita think tank. Mr Bentley to 2001. Appointed the inaugural Chairperson of brings experience in education and the Victoria’s largest professional regulatory body, humanities to the Board. As a result of his the Victorian Institute of Teaching, in 2002, and appointment to the Offi ce of the Deputy Prime currently a board member of Caraniche Pty Ltd, Minister, Mr Bentley sought and was granted Ms Halliday also manages an employment law leave of absence from the Library Board of and investigations fi rm, which she established in Victoria from January to August 2008. 2001. A Life Governor of the Australian Childhood Foundation, with profi led expertise in the fi elds of education and human rights, Ms Halliday’s Library Board membership provides her with an additional avenue to achieve her personal goal of improving working lives, and in turn society itself, through her work. Standing Committees 2007–08 Membership 2007–08 Executive Committee The Library Board of Victoria has a number Ms Susan Halliday (Chair)(attended 4 meetings) Mr Peter Lothian (Chair)(attended 10 meetings) of standing committees. Ms Patricia O’Donnell (resigned in May 2008) Mr Stephen Kerr (attended 9 meetings) (attended 2 meetings) Mr Martin Armstrong (attended 4 meetings) Advisory Committee on Public Libraries The Hon. Sherryl Garbutt Mr John Arnold (attended 7 meetings) The Advisory Committee on Public Libraries (joined in March 2008) Emeritus Professor John Barnes acts as an advisory group to the Board (attended 2 meetings) (to December 2007) and communication link between the Board Professor Vijoleta Braach-Maksvytis (attended 3 meetings) and public libraries. The committee met on (joined March 2008) The Hon. John Cain (attended 9 meetings) four occasions during the period July 2007 (attended 1 meeting) Dr Anne Colman (attended 8 meetings) to June 2008. Ms Justine Heazlewood Mr Andrew Coloretti (attended 7 meetings) (attended 4 meetings) Mrs Kerry Gillespie (leave of absence 2007–08 Membership Ms Bridget McDonnell (attended 2 meetings) granted for 2007–08) The Hon. John Cain (Chair)(attended 4 meetings) Mr Michael Piggott (attended 3 meetings) Mr Gary Graco (attended 9 meetings) Ms Robyn Annear (attended 3 meetings) Dr Dianne Reilly (ex-offi cio member, Ms Julie Kantor (from May 2007) Cr Rod Fyffe (attended 4 meetings) resigned in March 2008) (attended 5 meetings) Ms Patti Manolis (to March 2008) (attended 1 meeting) Mr Arturo Gandioli Fumagalli (attended 1 meeting) Mr Ian Renard (attended 3 meetings) (attended 6 meetings) Mr John Murrell (attended 4 meetings) Associate Professor Robyn Sloggett Mr Robert Lang (attended 8 meetings) Ms Christine Payne (from August 2007) (attended 3 meetings) Mr Andrew Little (to May 2008) (attended 3 meetings) Dr Richard Travers (resigned in December 2007) (attended 2 meetings) Mr Kevin Quigley (attended 4 meetings) (attended 2 meetings) Mr John Mortimore (attended 5 meetings) Ms Julie Rae (to August 2007) Mr David Mullaly (attended 8 meetings) (attended 1 meeting) SLV Representative Mrs Maria Myers AO (attended 7 meetings) Ms Jenny Ruffy (attended 4 meetings) Mr Shane Carmody Ms Susie Reece Jones Ms Anne-Marie Schwirtlich (to June 2008) (attended 4 meetings) Executive Officer (leave of absence Ms Liz Jesty granted for 2007–08) SLV Representatives Ms Anne-Marie Schwirtlich Ms Sue Hamilton Executive Appointments (attended 8 meetings) and Remuneration Committee Executive Officer The Government Sector Executive Remuneration SLV Representatives Ms Debra Rosenfeldt Panel is responsible for determining the Library’s Mr Shane Carmody policy and practice relating to executive Ms Shelley Roberts Audit Committee remuneration and individual remuneration Mr Greg Honeyman The Audit Committee advises the Board on the packages for executives. The committee met most appropriate and cost-effective way in on 5 September 2007. Executive Director which the Board may discharge its custodial Mr Morton Browne responsibilities and statutory reporting 2007–08 Membership obligations on fi nancial matters. The Hon. John Cain (Chair)(attended 1 meeting) Executive Officer In carrying out its functions, the Ms Susan Halliday (attended 1 meeting) Ms Joanne Halpin committee holds regular meetings to consider Mr Glenn Mescher (attended 1 meeting) risk management, including the implementation Writers and Readers Committee of all internal audit recommendations and the SLV Representative and Executive Officer The Writers and Readers Committee advises the adequacy of risk management policies. Ms Kate Molloy Board on all matters pertaining to the relationship No member of the Audit Committee fi lls an between the State Library of Victoria and the executive management position at the Library. Finance Committee literary community of Victoria. The committee met The committee met fi ve times during the year, The Finance Committee advises the Board on the on two occasions during the period from and once jointly with the Finance Committee. most appropriate and cost-effective way in which July 2007 to June 2008. the Board may discharge its fi nancial management 2007–08 Membership obligations. The committee met six times during 2007–08 Membership Mr Kevin Quigley (Chair)(attended 6 meetings) the year, and once jointly with the Audit Committee. Ms Louise Adler AM (attended 1 meeting) Ms Catherine Dale (attended 4 meetings) Ms Robyn Annear (Chair) Ms Marianne Di Giallonardo 2007–08 Membership (attended 1 meeting) (attended 6 meetings) Mr Glenn Mescher (Chair)(attended 7 meetings) Mr Joel Becker (attended 2 meetings) The Hon. Sherryl Garbutt Mr Stephen Kerr (attended 7 meetings) Dr Anne Galbally AM (until January 2008, (from 4 December 2007) Mr Andrew Coloretti (attended 7 meetings) attended 1 meeting) (attended 2 meetings) Ms Susan Halliday (attended 1 meeting) Ms Sue Hurley (attended 4 meetings) SLV Representatives Ms Meme McDonald (until December 2007, Ms Patricia O’Donnell (until 23 May 2008) Mr Tony Haeusler attended 1 meeting) (attended 2 meetings) Ms Kate Molloy Mr Shane Maloney (until April 2008, attended 1 meeting) SLV Representatives Executive Officer Ms Patricia O’Donnell (until May 2008, Ms Anne-Marie Schwirtlich Mr Tony Pignatelli (to November 2007) attended 1 meeting) Ms Kate Molloy Ms Merryn Shaw (from November 2007) Ms Hannie Rayson (until April 2008, attended 0 meetings) Executive Officer State Library of Victoria Foundation Committee Ms Merryn Shaw The Foundation Committee assists the Board by SLV Representatives attracting and retaining interest and fi nancial Mr Shane Carmody Collections Committee support for the Library and by developing, Dr Dianne Reilly (until March 2008) The Collections Committee advises the Board on maintaining and promoting the State Collection. Ms Giovanna D’Abaco issues concerning the acquisition, maintenance In addition, the Foundation Committee advises Mr Andrew Hiskens and promotion of the State Collection. There have the Board on and oversees the affairs of the been four meetings of the committee during the Foundation. The committee met on ten occasions Executive Officer period July 2007 to June 2008. during the period from July 2007 to June 2008. Mr Robert Heather 68/69 Library Executive Under the direction of the Library Board of Victoria, the Executive is responsible for the effective management of the Library and its collections, services, programs and responsibilities. The Executive comprises the Chief Executive Offi cer and State Librarian, three directors and the Chief Technology Offi cer. The Directors each head one of the Library’s three departments: Collections and Access, Corporate Services and Planning, and Community, Learning and Public Library Partnerships. The Chief Technology Offi cer is responsible Anne-Marie Schwirtlich Kate Molloy for the Offi ce of eStrategy and Innovation.

Anne-Marie Schwirtlich Anne-Marie Schwirtlich is the Chief Executive Offi cer and State Librarian. She has overall responsibility for ensuring that the Board’s directions are implemented, for sound corporate governance, and for the management of the State Collection and the operations of the Library. Staff who provide direct support to the Chief Executive Offi cer are an executive assistant and an administration coordinator.

Kate Molloy Kate Molloy is the Director, Corporate Services and Planning. She is responsible for fi nancial, audit and risk management, corporate governance, business planning and reporting, Shane Carmody Sue Hamilton human resources, buildings and facilities, and the Library’s information and communications technology infrastructures and applications. The Director, Corporate Services and Planning provides executive support to the Board’s Audit Committee, Finance Committee and Executive Appointments and Remuneration Committee.

Shane Carmody Shane Carmody is the Director, Collections and Access. He is responsible for the State Collection, information services and resources, acquisitions, digitisation and cataloguing, collection conservation, storage, retrieval and reformatting, and exhibitions and events. The Director, Collections and Services provides executive support to the Board’s Collections Committee and the Writers Ian Patterson and Readers Committee.

Sue Hamilton Sue Hamilton is the Director, Community, Learning and Public Library Partnerships. She is responsible for managing the Library’s learning services program, its relationship with the statewide network of public libraries, marketing and public affairs, publications and communications, and Vicnet’s community outreach programs. The Director, Community, Learning and Public Library Partnerships provides executive support to the Board’s Advisory Committee on Public Libraries.

Ian Patterson Ian Patterson is the Chief Technology Offi cer and manages the Offi ce of eStrategy and Innovation. He is responsible for information and communication technology strategic planning and research and delivering the slv21 program of initiatives. State Library of Victoria Organisational Structure

Minister for the Arts Lynne Kosky MP Secretary Department of Premier and Cabinet Helen Silver

President Director Library Board of Victoria Arts Victoria The Hon. John Cain Penny Hutchinson

Chief Executive Offi cer Executive Director and State Librarian State Library of Victoria Foundation Anne-Marie Schwirtlich Morton Browne

Director Director Director Chief Technology Offi cer Community, Learning Collections and Access Corporate Services Ian Patterson and Public Library Shane Carmody and Planning Partnerships Kate Molloy Principal Analyst (slv21) Sue Hamilton Manager Prue Mercer Access and Information Manager Manager Leneve Jamieson People and Property Senior Research and Learning Services Jim Johnston Development Analyst Andrew Hiskens Manager Anne Beaumont Collection Management Manager Manager Liz Jesty Finance Public Libraries Tony Haeusler Debra Rosenfeldt Manager Events and Exhibitions Manager Manager Robert Heather Technology Services Vicnet Barbara Teasdale Brendan Fitzgerald La Trobe Librarian Corporate Governance Manager and Reporting Manager Publications Alix Massina and Communications Shelley Roberts

Manager Marketing and Public Affairs Greg Honeyman

70/71 Library Board of Victoria Annual Report O7—O8 Reconciliation of Executive Officers

Table 1 Number of executive officers classified into ‘Ongoing’ and ‘Special Projects’ All Ongoing Special Projects Class No. Var No. Var No. Var EO-1 0 00000 EO-2 1 0 1 0 0 0 EO-3 3 0 3 0 0 0 Total 4 0 4 0 0 0

Table 2 Breakdown of executive officers into gender for ‘Ongoing’ and ‘Special Projects’ Ongoing Special Projects Male Female Vacancies Male Female Vacancies Class No. Var No. Var No. No. Var No. Var No. EO-1 0 0 0 0000000 EO-2 0 0 1 0000000 EO-3 1 0 2 0000000 Total 1 0 3 0000000

Table 3 Class 2008 2007 Executives with remuneration over $100,000 44 Add Vacancies 0 0 Executives employed with total remuneration below $100,000 0 0 Accountable Officer (Secretary) 0 0 Less Separations 0 0 Total executive numbers at June 4 4

Table 4 Number of Executive Officers for the Department’s portfolio entities Total Vacancies Male Female Portfolio AgenciesNo. Var No. No. Var No. Var State Library of Victoria 4001 030 Total 4 0 0 1 0 3 0 OH&S Public Sector Values Employment Principles The Enterprise Partnership Agreement Performance and Employment expressly provides that members of Measures Principles selection panels be adequately trained to ensure that selection decisions are The general indicators of organisational health, Under the provisions of the Public Administration based on merit, equity, transparency employee turnover and absenteeism continue Act 2004, the Library is required to establish and open competition. to demonstrate that the Library’s performance employment processes which uphold the Staff regularly involved in recruitment is acceptable. Employee turnover for the year Employment Principles established under that and selection receive information and averaged approximately 5.1 per cent (greater than Act. Employment processes are to be established education on legislative requirements 15 per cent warrants investigation). Employee to ensure that: and anti-discrimination issues. absenteeism (unplanned) averaged approximately employment decisions are based on merit 3.8 per cent (greater than fi ve per cent Training and development programs are warrants investigation). public sector employees are treated fairly in place for managers and supervisors and reasonably which focus on fair and reasonable The cost and number of WorkCover claims treatment of staff. equal employment opportunity is provided continued to decline due to improvements in safe Experienced human resource consultants work practices and an emphasis on effective public sector employees have reasonable are available to work with managers and management of return to work plans for claimants. avenues of redress against unfair supervisors to ensure that decisions Actual costs of claims have fallen by approximately or unreasonable treatment. affecting employees are based on fairness 90 per cent since 2003–04. The cost of WorkCover The Act also requires that public sector offi cials and reasonableness. insurance premiums fell by 29 per cent in 2007–08, should demonstrate behaviours which conform representing a reduction in premium costs Training and development initiatives are to Public Sector Values of Responsiveness, of over 60 per cent since 2003–04. tailored to ensure that all staff have equal Integrity, Impartiality, Accountability, Respect and The Library achieved recertifi cation under opportunities to have access to training. Leadership. A code of conduct, developed by the SafetyMap Health and Safety Management the Public Sector Standards Commissioner, is Job design processes take into account Systems audit in May 2008 for a three-year available to ensure the promotion of the values EEO considerations and, where period. This is regarded as a very good result and employment principles. appropriate, remove any factors which may and an endorsement of the high standards The Library has responded to the discriminate against a recognised group. adopted for the Library’s Safety Management provisions of the Public Administration Act Systems. The performance management system as follows: The Library experienced no lost time provides a consistent and equitable injuries for the year, and was free of lost time method of managing performance and injuries for a total of 769 days. remuneration. The Library continued to provide a number Grievance processes exist in order to of initiatives to promote employee health and provide a consistent avenue for redress wellbeing, including the provision of infl uenza against unfair or unreasonable treatment vaccinations for Library staff, subscription to through conciliation, resolution or referral a monthly e-newsletter for employee wellbeing, of grievances. onsite periodic yoga classes, onsite bicycle- storage facilities and participation in a Public Sector Values Corporate Challenge fi tness promotion. The Enterprise Partnership Agreement provides a set of Library values which either supplement or focus the Public Sector Values as they relate to the Library. The Enterprise Partnership Agreement outlines a set of characteristic qualities, underlying styles and skills demonstrated by effective leaders within the Library. The set of qualities was developed through consultation with Library employees. The Library was a foundational subscriber to the State Services Authority’s Ethics Resources Kit, which will be incorporated into the Library’s suite of management and employment development systems. The Library has adopted the State Services Authority’s code of conduct as part of its Enterprise Partnership Agreement.

72/73 Library Board of Victoria Annual Report O7—O8 Statement of Workforce Data

Ongoing Fixed Term & Casual Employees Employees Full time Part time FTE FTE (Headcount) (Headcount) (Headcount) June 2008 260 225 35 242.60 88.66 June 2007 295 262 33 275.10 73.35

June 2008 June 2007 Ongoing Fixed Term Ongoing Fixed Term & Casual & Casual Employees Employees Employee FTE FTE Part time FTE FTE Gender (Headcount) (Headcount) Male 104 98.10 36.03 121 114.6 29.95 Female 156 144.50 52.63 174 160.5 43.4 Age Under 25 5 5.00 19.08 35 34.4 25.96 25-34 27 26.60 40.06 77 69.8 13.8 35-44 69 63.70 8.65 123 114.6 12.77 45-54 106 97.70 13.40 52 49 6.77 55-64 49 45.80 7.47 4 3.8 0 Over 64 4 3.80 0.00 4 3.5 14.05 Classification VPS 1 1 1.00 18.26 2 2 11.49 VPS 2 61 54.40 20.63 66 58.6 17.86 VPS 3 86 80.60 31.77 109 101.4 24.45 VPS 4 49 45.90 6.60 50 47.3 6.45 VPS 5 33 31.50 4.40 36 34.6 5.1 VPS 6 20 20.00 3.00 19 19 3 STS 1 1.00 0.00 1 1 0 Executives 0 0.00 4.00 0 0 4 Other 9 8.20 0.00 12 11.2 1

Office-based Environmental Impacts

Environmental Aspect Description Unit of Measure 2006–07 2007–08 Energy Use per FTE Megajoules 73,263 86,847 Use per sq. m. office space Megajoules 643 590 Total use Gigajoules 29,570 27,153 Total assoc. greenhouse gas emissions Tonnes of CO2 10,406 10,194 Total GreenPower Kilowatt-hours 803,028 500,777 Total cost of GreenPower Dollars 36,779 27,523 Paper Total per FTE Reams 11.1 10.5 Total use Reams 3,865 3285 Transportation Total fuel consumption Gigajoules 226.9 211.7 Fuel consumption per FTE Gigajoules 0.7 0.7 Total greenhouse gases Tonnes of greenhouse gas 12.4 15.5 Total greenhouse gases per FTE Tonnes of greenhouse gas 0.0 0.0 Total travel with SLV ops Kilometres 66,360 79,800 Total travel with SLV ops per FTE Kilometres 191 255 Waste Generated per FTE Kilograms 456 491 Total recycled Kilograms 34,918 33,792 Water Consumption per FTE Litres 61,761 34,591 Total consumption Litres 21,493,000 10,815,000

Notes All energy usage figures are based on whole of site, including areas that were undergoing redevelopment. Consumption figures are based on 312.6 FTE and do not include Library visitors: this has led to a distorted ‘consumption per FTE’. the Grollo Ruzzene Foundation Prize for The Library is a member of the National Diversity and Access Writing about Italians in Australia, which and State Libraries Australasia (NSLA) has successfully established a new Indigenous Library Services and Collections The State Library of Victoria has a long tradition avenue to explore the experiences of Working Group and has supported of engaging the community, providing skills for the Australian-Italian community. (In 2007 the implementation of the National Policy life and fostering social cohesion through the this Prize was awarded to Karen Sparnon framework for Aboriginal and Torres Strait provision of equitable access to information and for her novel Madonna of the Eucalypts.) Islander Library Services and Collections. resources. The Library’s adoption of emerging The Framework provides guidelines for technologies has ensured that the principle Services for Women libraries to develop and deliver services of equity has been transferred to the online The Library attracts a high number of female and collections for Aboriginal and Torres environment. In particular, targeted services and users: market research indicates that the split Strait Islanders. lifelong learning programs for Victoria’s culturally between male and female Library users diverse groups, women, youth and Indigenous is relatively equal. Particular services such as The Library has strengthened and communities provide a vital contribution to the genealogy training, special events and exhibitions formalised its relationships with Victorian development of a cohesive and socially inclusive also attract a high number of female users; while Koorie communities through the appointment society. The services and activities provided by around 30 per cent of the community websites of a dedicated Koorie Liaison Offi cer to the Library support the government’s objectives hosted by Vicnet target the specifi c needs promote understanding of Indigenous as outlined in Growing Victoria Together, A Fairer of women. perspectives and appropriate cultural Victoria 2008: Strong People, Strong Communities The Library is celebrating the contributions protocols and improve access to collections policy statements and the mandatory reporting of Victorian women to the community by supporting of relevance to Indigenous communities. requirements of the Multicultural Victoria Act 2004. the National Foundation for Australian Women, An investigation by the state and territory Australian Women’s Archive Project Victorian libraries involved in the MyLanguage Services for Culturally and Committee, to develop an online biographical website concluded that the work being Linguistically Diverse Groups register of women candidates in Victorian done on a similar site, Ourlanguages The Library provides both general and specifi c Parliamentary elections, 1924–2008. (ourlanguages.net.au), which focuses on services for culturally and linguistically diverse Aboriginal languages, is work that will be (CALD) communities; these range from collecting Services for Youth supported where appropriate. and providing access to non-English language The Library is widely used by Victoria’s youth: books, newspapers and other resources through market research indicates that around one-third Vicnet undertook the redevelopment of a to building and hosting community websites, of all visitors to the building are full-time students, Pan-Australian keyboard layout to cater printed information guides (in Chinese) and and that just over 40 per cent of Library users for Indigenous languages that use exhibitions to celebrate Victoria’s multicultural are under 25 years of age. School groups are extended Latin characters. heritage. Additional services offered by the frequent visitors to the Library’s exhibitions, The 2008 Open Road Conference featured Library during the past year include: while students from all levels are heavy users presentations and projects that drew of the Library’s online services, particularly the the fourth Open Road Conference – a unique attention to issues affecting, supporting email reference and AskNow interactive biennial conference and an important and revitalising Aboriginal languages. reference services. In addition, the Library also forum to discuss and showcase innovative offers a family-friendly space, known as the Services for People with Disabilities information and communication technology Play Pod, where families with young children can The State Library of Victoria is committed to developments for CALD communities read books, view children’s digital art or use making the items in its collection as well the CALD Senior Surfers program, an activity packs. as its services available to all who need them. internet training program delivered by Specifi c services for youth programs are This includes people who have a temporary or Vicnet, which established internet hubs described elsewhere in this report. permanent disablility, their service providers and in ten community locations and developed carers. All staff can assist users with special multilingual training materials to assist Services for the Indigenous Community needs to access the collection; the Library also senior members from CALD communities The Library collects extensively in all aspects provides information resources on disabilities to participate in the online environment relating to the culture, history and biography of and referral to other agencies with information Victoria’s Indigenous community. Materials are resources and maintains a range of technologies ongoing improvements to the national collected in all formats – ranging from print, audio and equipment to assist those with a disability collaborative multilingual website, and online through to pictorial works. There have to use the Library and its resources more easily. MyLanguage been several highlights for 2007–08: Additional services provided over the last the Open Road project has produced year include: As in previous years, a Creative Fellowship keyboard layouts and fonts for African was awarded for an Indigenous project – an investigation to identify the needs of and South East Asian languages to this year Dr Jessie Mitchell received a six- people with disabilities, especially their facilitate access to online information month fellowship for a project entitled In online information needs. The investigation, for these communities Good Faith? Governing Indigenous Australia called the More than Just Equipment report, professional training materials for online through God, Charity and Empire 1825–55. was funded by the Winthrop Estate translations and development of a through the State Trustees The Genealogy Centre has continued technology unit for a Masters course in to update the Indigenous Australian the Library’s convening of the ICT Disability interpreting and translation, in partnership Genealogical Research Bibliography and Working Group, comprising a network with Monash University, which has been has made this available as an online of representatives from disability service developed with funding from the Victorian and printed resource. On National Sorry providers, community organisations, local Multicultural Commission Day, 26 May 2008, the Genealogy Centre and state governments. The aim of the the Genealogy Centre’s expansion of the provided 300 copies of the bibliography to working group is to increase access to the number of Australian and international Stolen Generations Victoria for distribution internet for people with a disability genealogy resources to refl ect Victoria’s to their members. the Library’s collaboration with Victorian ethnic diversity and assist CALD public libraries to develop initiatives communities to undertake genealogical to increase public libraries’ capacity to research. The centre has recently compiled provide accessible services for people a new information guide, Researching Your with a disability. Overseas Ancestors, and has begun to actively look at journals of interest to overseas ancestry research, such as the Comunes of Italy 74/75 Literature Available by Subscription Freedom of or Free Mailing Lists Information Literature available from the Library by subscription or free mailing lists includes: This section of the State Library’s annual report State Library of Victoria News contains information required to be published annually under Part II of the Freedom of Information The La Trobe Journal Act 1982 (‘the Act’). Additional information required under Part II of the Act is located elsewhere Availability of Additional Information in this report. Information available to the relevant Minister, members of parliament and the public upon Categories of Documents request is as follows: Documents that are maintained in the possession of the agency include: a statement that declarations of pecuniary interests have been duly completed by all documents prepared for briefi ng relevant offi cers the Minister details of shares held by a senior offi cer internal working papers of the Library as nominee or held benefi cially in a correspondence from ministers and statutory authority or subsidiary members of parliament, government details of publications produced by the departments and agencies, members Library about the Library and the places of the public and private sector where the publication can be obtained records relating to accounts details of changes in prices, fees, charges, personnel and salary records rates, and levies charged by the Library organisation and accommodation records details of any major external reviews carried out on the Library Access Arrangements Handling the requests for access to documents details of any major research and under the Act is the responsibility of the Library’s development activities undertaken Freedom of Information Offi cer: by the Library details of any overseas visits undertaken Ms Merryn Shaw including a summary of the objectives State Library of Victoria and outcomes of each visit 328 Swanston Street, Melbourne 3000 details of major promotional, public relations Access to documents may only be obtained and marketing activities undertaken through written request. Applications should be by the Library to develop community as specifi c as possible to enable the Freedom of awareness of the Library and the Information Offi cer to identify relevant documents services it provides as quickly and effi ciently as possible. A $22.70 details of assessments and measures FoI Application Fee should accompany each undertaken to improve the occupational request. Other charges may apply. As required health and safety of employees by the Act, all reasonable steps are taken to enable the applicant to be notifi ed of a decision a general statement on industrial relations concerning the release of documents as soon within the Library and details of time lost as practicable, and not later than 45 days after through industrial incidents and disputes the day on which the request is received a list of major committees sponsored by by the Library. the Library, the purposes of each committee and the extent to which the purposes Requests in 2007–08 have been achieved. During 2007–08 no Freedom of Information requests were received. Consultancies There were no consultancies greater than $100,000. A total of 28 consultancies were engaged during 2007-08 where the total fee payable was less than $100,000. The total combined cost of these consultancies was $259,919.

The Library engaged consultants to produce the following reports in 2007–08 Building Audit of Victorian Public Libraries Review of purchasing at the State Library of Victoria Economic effects of building refurbishment Memory Victoria project – conservation in public libraries Reports on Collaborative Procurement for the Public Library Network Public Library Network Workforce Sustainability 4.1 Improper conduct 5.2 Alternative contact persons Whistleblowers A disclosure may be made about improper conduct by a public A disclosure about improper conduct or detrimental action by body or public offi cial. ‘Improper conduct’ means conduct that is the Library or its employees may also be made directly Protection corrupt, a substantial mismanagement of public resources, or to the Ombudsman: Act 2001 conduct involving substantial risk to public health or safety or to The Ombudsman Victoria the environment. The conduct must be serious enough to constitute, Level 9, 459 Collins Street Melbourne Victoria 3000 if proved, a criminal offence or reasonable grounds for dismissal. (DX 210174) Tel: 9613 6222 Toll Free: 1800 806 314 The State Library of Victoria has received no disclosures Examples Email: [email protected] during 2007–08. A Library staff member accesses or uses collection Ombudsman: Mr George Brouwer material and/or items for personal gain or benefi t. www.ombudsman.vic.gov.au The State Library of Victoria has not referred any disclosures A Library staff member accesses or uses privileged The following table sets out where disclosures about persons to the Ombudsman for determination as to whether they are information gained through his/her role at the Library other than employees of the Library should be made. public interest disclosures during the year. for personal gain and/or advantage. A Library staff member allocates work to external Person who is the subject Person/body to whom the The Ombudsman has not referred any disclosed matters consultants or agencies on the basis of a personal of the disclosure disclosure must be made to the State Library of Victoria during the year. relationship which fails to meet the Library’s contract Employee of a public body That public body or project management processes and protocols. or the Ombudsman The State Library of Victoria has not referred any disclosed A Library staff member inappropriately uses public funds Member of Parliament Speaker of the matters to the Ombudsman to investigate during the year. for personal purposes such as travelling and/or other (Legislative Assembly) Legislative Assembly personal expenses. Member of Parliament President of the The Ombudsman has not taken over any investigation See 4.2 below for specifi c examples of corrupt conduct. (Legislative Council) Legislative Council of disclosed matters from the State Library of Victoria Councillor The Ombudsman during the year. 4.2 Corrupt conduct Chief Commissioner of Police The Ombudsman or Corrupt conduct means: Deputy Ombudsman The State Library of Victoria has made no request under conduct of any person (whether or not a public offi cial) Member of the police force The Ombudsman, Section 74 of the Act to the Ombudsman to investigate disclosed that adversely affects the honest performance of Deputy Ombudsman or matters during the year. a public offi cer’s or public body’s functions; Chief Commissioner of Police the performance of a public offi cer’s functions dishonestly The State Library of Victoria has not declined to investigate or with inappropriate partiality; 6 Roles and responsibilities any disclosed matters during the year. conduct of a public offi cer, former public offi cer or a 6.1 Employees public body that amounts to a breach of public trust; Employees are encouraged to report known or suspected There have been no disclosed matters that were substantiated conduct by a public offi cer, former public offi cer or a incidences of improper conduct or detrimental action in accordance on investigation. There has been no action required to be public body that amounts to the misuse of information with these procedures. undertaken arising from an investigation, since there have or material acquired in the course of the performance All employees of the Library have an important role to been no investigations. of their offi cial functions; or play in supporting those who have made a legitimate disclosure. a conspiracy or attempt to engage in the above conduct. They must refrain from any activity that is, or could be perceived to The Ombudsman has not made any recommendation under Examples be, victimisation or harassment of a person who makes a disclosure. the Act that relates to the State Library of Victoria. A public offi cer takes a bribe or receives a payment Furthermore, they should protect and maintain the confi dentiality other than his or her wages or salary in exchange of a person they know or suspect to have made a disclosure. Internal Procedures Relating to the for the discharge of a public duty. 6.2 Protected disclosure offi cers Whistleblowers Protection Act 2001 A public offi cer favours unmeritorious applications for Protected disclosure offi cers will: 1 Statement of support to whistleblowers jobs or permits by friends and relatives. be a contact point for general advice about the operation The State Library of Victoria (the Library) is committed to the A public offi cer sells confi dential information. of the Act for any person wishing to make a disclosure aims and objectives of the Whistleblowers Protection Act 2001 about improper conduct or detrimental action; (the Act). It does not tolerate improper conduct by its employees, 4.3 Detrimental action make arrangements for a disclosure to be made privately offi cers or members, nor the taking of reprisals against those The Act makes it an offence for a person to take detrimental and discreetly and, if necessary, away from the workplace; who come forward to disclose such conduct. action against a person in reprisal for a protected disclosure. receive any disclosure made orally or in writing The Library recognises the value of transparency and Detrimental action includes: (from internal and external whistleblowers); accountability in its administrative and management practices, action causing injury, loss or damage; commit to writing any disclosure made orally; and supports the making of disclosures that reveal corrupt intimidation or harassment; impartially assess the allegation and determine whether conduct, conduct involving a substantial mismanagement of public discrimination, disadvantage or adverse treatment in it is a disclosure made in accordance with Part 2 of the resources, or conduct involving a substantial risk to public relation to a person’s employment, career, profession, trade Act (that is, ‘a protected disclosure’); health and safety or the environment. or business, including the taking of disciplinary action. take all necessary steps to ensure the identity of the The Library will take all reasonable steps to protect Examples whistleblower and the identity of the person who is the people who make such disclosures from any detrimental action A public body refuses a deserved promotion of a person subject of the disclosure are kept confi dential; in reprisal for making the disclosure. It will also afford natural who makes a disclosure. forward all disclosures and supporting evidence justice to the person who is the subject of the disclosure. A public body demotes, transfers, isolates in the to the protected disclosure coordinator. workplace or changes the duties of a whistleblower 2 Purpose of these procedures due to the making of a disclosure. 6.3 Protected disclosure coordinator These procedures establish a system for reporting disclosures A person threatens, abuses or carries out other forms The protected disclosure coordinator has a central ‘clearinghouse’ of improper conduct or detrimental action by the Library or its of harassment directly or indirectly against the role in the internal reporting system. He or she will: employees. The system enables such disclosures to be made to whistleblower, his or her family or friends. receive all disclosures forwarded from the protected the protected disclosure coordinator or to the nominated protected A public body discriminates against the whistleblower disclosure offi cers; disclosure offi cer Disclosures may be made by employees or by or his or her family and associates in subsequent receive all phone calls, emails and letters from members members of the public. applications for jobs, permits or tenders. of the public or employees seeking to make a disclosure; These procedures are designed to complement normal impartially assess each disclosure to determine whether communication channels between supervisors and employees. 5 The reporting system it is a public interest disclosure; Employees are encouraged to continue to raise appropriate matters 5.1 Contact persons within the State Library of Victoria refer all public interest disclosures to the Ombudsman; at any time with their supervisors. As an alternative, employees Disclosures of improper conduct or detrimental action by the Library be responsible for carrying out, or appointing an may make a disclosure of improper conduct or detrimental action or its employees, may be made to the protected disclosure offi cer: investigator to carry out, an investigation referred under the Act in accordance with these procedures. Sally Donovan, Executive Assistant, CEO’s Offi ce. to the public body by the Ombudsman; Tel: 8664 7505 be responsible for overseeing and coordinating an 3 Objects of the Act All correspondence, phone calls and emails from internal investigation where an investigator has been appointed; The Whistleblowers Protection Act 2001 commenced operation or external whistleblowers will be referred to the protected appoint a welfare manager to support the whistleblower on 1 January 2002. The purpose of the Act is to encourage and disclosure coordinator. and to protect him or her from any reprisals; facilitate the making of disclosures of improper conduct by Where a person is contemplating making a disclosure advise the whistleblower of the progress public offi cers and public bodies. The Act provides protection to and is concerned about approaching the protected disclosure of an investigation into the disclosed matter; whistleblowers who make disclosures in accordance with the coordinator or a protected disclosure offi cer in the workplace, establish and manage a confi dential fi ling system; Act, and establishes a system for the matters disclosed to be he or she can call the relevant offi cer and request a meeting collate and publish statistics on disclosures made; investigated and rectifying action to be taken. in a discreet location away from the workplace. take all necessary steps to ensure the identity of the whistleblower and the identity of the person who is the 4 Defi nitions of key terms subject of the disclosure are kept confi dential; Three key concepts in the reporting system are improper conduct, liaise with the Chief Executive Offi cer of the Library. corrupt conduct and detrimental action. Defi nitions of these terms are set out below. 6.4 Investigator The investigator will be responsible for carrying out an internal investigation into a disclosure where the Ombudsman has referred a matter to the public body. An investigator may be a person from within an organisation or a consultant engaged for that purpose. 76/77 Library Board of Victoria Annual Report O7—O8 6.5 Welfare manager 9.1.1 Has the disclosure been made to the appropriate person? 10.2 Terms of reference The welfare manager is responsible for looking after the general For the disclosure to be responded to by the State Library, it Before commencing an investigation, the protected disclosure welfare of the whistleblower. The welfare manager will: must concern an employee, member or offi cer of the Library. If the coordinator will draw up terms of reference and obtain examine the immediate welfare and protection needs of disclosure concerns an employee, offi cer or member of another authorisation for those terms by the Chief Executive Offi cer. a whistleblower who has made a disclosure and seek public body, the person who has made the disclosure must be The terms of reference will set a date by which the investigation to foster a supportive work environment; advised of the correct person or body to whom the disclosure report is to be concluded, and will describe the resources advise the whistleblower of the legislative and should be directed. (See the table in 5.2). If the disclosure has available to the investigator to complete the investigation within administrative protections available to him or her; been made anonymously, it should be referred to the Ombudsman. the time set. The protected disclosure coordinator may approve, listen and respond to any concerns of harassment, 9.1.2 Does the disclosure contain the essential elements if reasonable, an extension of time requested by the investigator. intimidation or victimisation in reprisal for making disclosure; of a protected disclosure? The terms of reference will require the investigator to make ensure the expectations of the whistleblower are realistic. To be a protected disclosure, a disclosure must satisfy the regular reports to the protected disclosure coordinator who, in following criteria: turn, is to keep the Ombudsman informed of general progress. 7 Confi dentiality Did a natural person (that is, an individual person rather The Library will take all reasonable steps to protect the identity than a corporation) make the disclosure? 10.3 Investigation plan of the whistleblower. Maintaining confi dentiality is crucial Does the disclosure relate to conduct of a public body The investigator will prepare an investigation plan for approval in ensuring reprisals are not made against a whistleblower. or public offi cer acting in their offi cial capacity? by the protected disclosure coordinator. The plan will list the The Act requires any person who receives information Is the alleged conduct either improper conduct or issues to be substantiated and describe the avenue of inquiry. due to the handling or investigation of a protected disclosure, not detrimental action taken against a person in reprisal It will address the following issues: to disclose that information except in certain limited circumstances. for making a protected disclosure? What is being alleged? Disclosure of information in breach of section 22 constitutes an Does the person making a disclosure have reasonable What are the possible fi ndings or offences? offence that is punishable by a maximum fi ne of 60 penalty units grounds for believing the alleged conduct has occurred? What are the facts in issue? ($6000) or six months imprisonment or both. Where a disclosure is assessed to be a protected disclosure, it is How is the inquiry to be conducted? The circumstances in which a person may disclose referred to the protected disclosure coordinator. The protected What resources are required? information obtained about a protected disclosure include: disclosure coordinator will determine whether the disclosure At the commencement of the investigation, where exercising the functions of the public body is a public interest disclosure. the whistleblower should be: under the Act; Where a disclosure is assessed not to be a protected notifi ed by the investigator that he or she has been when making a report or recommendation under the Act; disclosure, the matter does not need to be dealt with under the Act. appointed to conduct the investigation; when publishing statistics in the annual report The protected disclosure offi cer will decide how the matter should be asked to clarify any matters; and of a public body; and responded to in consultation with the protected disclosure coordinator. asked to provide any additional material in criminal proceedings for certain offences in the Act. he or she might have. However, the Act prohibits the inclusion of particulars in any report 9.2 Is the disclosure a public interest disclosure? The investigator will be sensitive to the whistleblower’s possible or recommendation that is likely to lead to the identifi cation of the Where the protected disclosure offi cer or coordinator has received fear of reprisals and will be aware of the statutory protections whistleblower. The Act also prohibits the identifi cation of the a disclosure that has been assessed to be a protected disclosure, provided to the whistleblower. person who is the subject of the disclosure in any particulars the protected disclosure coordinator will determine whether the included in an annual report. disclosure amounts to a public interest disclosure. This assessment 10.4 Natural justice The Library will ensure all fi les, whether paper or will be made within 45 days of the receipt of the disclosure. The principles of natural justice will be followed in any investigation electronic, are kept in a secure room and can only be accessed In reaching a conclusion as to whether a protected of a public interest disclosure. The principles of natural justice by the protected disclosure coordinator, protected disclosure disclosure is a public interest disclosure, the protected disclosure concern procedural fairness and ensure a fair decision is reached offi cer, the investigator or welfare manager (in relation to coordinator will consider whether the disclosure shows, or tends by an objective decision maker. Maintaining procedural fairness welfare matters). All printed material will be kept in fi les that to show, that the public offi cer to whom the disclosure relates: protects the rights of individuals and enhances public confi dence are clearly marked as a Whistleblower Protection Act matter, has engaged, is engaging or proposes to engage in the process. The Library will have regard to the following issues and warn of the criminal penalties that apply to any unauthorised in improper conduct in his or her capacity as in ensuring procedural fairness: divulging of information concerning a protected disclosure. a public offi cer; or The person who is the subject of the disclosure All electronic fi les will be produced and stored on a stand-alone has taken, is taking or proposes to take detrimental action is entitled to know the allegations made against him computer and be given password protection. Backup fi les will be in reprisal for the making of the protected disclosure. or her and must be given the right to respond. kept on fl oppy disk. All materials relevant to an investigation, Where the protected disclosure coordinator concludes that the (This does not mean the person must be advised of the such as tapes from interviews, will also be stored securely with disclosure amounts to a public interest disclosure, he or she will: allegation as soon as the disclosure is received or the the whistleblower fi les. notify the person who made the disclosure investigation has commenced.) The Library will not email documents relevant to a of that conclusion; and If the investigator is contemplating making a report whistleblower matter and will ensure all phone calls and meetings refer the disclosure to the Ombudsman for formal adverse to the interests of any person, that person should are conducted in private. determination as to whether it is indeed a public be given the opportunity to put forward further material interest disclosure. that may infl uence the outcome of the report and that 8 Collating and publishing statistics Where the protected disclosure coordinator concludes that the person’s defence should be fairly set out in the report. The protected disclosure coordinator will establish a secure disclosure is not a public interest disclosure, he or she will: All relevant parties to a matter should be heard register to record the information required to be published in notify the person who made the disclosure and all submissions should be considered. the annual report, and to generally keep account of the status of that conclusion; and A decision should not be made until all reasonable of whistleblower disclosures. The register will be confi dential and advise that person that he or she may request the inquiries have been made. will not record any information that may identify the whistleblower. public body to refer the disclosure to the Ombudsman The investigator or any decision maker should not The register will contain the following information: for a formal determination as to whether the disclosure have a personal or direct interest in the matter the number and types of disclosures made is a public interest disclosure, and that this request being investigated. to public bodies during the year; must be made within 28 days of the notifi cation. All proceedings must be carried out fairly and without the number of disclosures referred to the Ombudsman In either case, the protected disclosure coordinator will make the bias. Care should be taken to exclude perceived bias for determination as to whether they are public notifi cation and the referral within 14 days of the conclusion being from the process. interest disclosures; reached by the public body (the Library). Notifi cation to the The investigator must be impartial in assessing the the number and types of disclosed matters referred to whistleblower is not necessary where the disclosure has credibility of the whistleblowers and any witnesses. the public body by the Ombudsman for investigation; been made anonymously. Where appropriate, conclusions as to credibility should the number and types of disclosures referred by the be included in the investigation report. public body to the Ombudsman for investigation; 10 Investigations the number and types of investigations taken 10.1 Introduction 10.5 Conduct of the investigation over from the public body by the Ombudsman; Where the Ombudsman refers a protected disclosure to the The investigator will make contemporaneous notes of all the number of requests made by a whistleblower Library for investigation, the protected disclosure coordinator discussions and phone calls, and all interviews with witnesses to the Ombudsman to take over an investigation will appoint an investigator to carry out the investigation. will be taped. All information gathered in an investigation will be by the public body; The objectives of an investigation will be: stored securely. Interviews will be conducted in private and the the number and types of disclosed matters that to collate information relating to the allegation as quickly investigator will take all reasonable steps to protect the identity the public body has declined to investigate; as possible. This may involve taking steps to protect or of the whistleblower. Where disclosure of the identity of the the number and types of disclosed matters that were preserve documents, materials and equipment; whistleblower cannot be avoided, due to the nature of the substantiated upon investigation and the action taken to consider the information collected and to draw allegations, the investigator will warn the whistleblower and his on completion of the investigation; and conclusions objectively and impartially; or her welfare manager of this probability. any recommendations made by the Ombudsman that to maintain procedural fairness in the treatment of witnesses It is in the discretion of the investigator to allow relates to the public body. and the person who is the subject of the disclosure; and any witness to have legal or other representation or support to make recommendations arising from the conclusions during an interview. If a witness has a special need for legal 9 Receiving and assessing disclosures drawn concerning remedial or other appropriate action. representation or support, permission should be granted. 9.1 Has the disclosure been made in accordance with Part 2 of the Act? Where a disclosure has been received by the protected disclosure offi cer or by the protected disclosure coordinator, he or she will assess whether the disclosure has been made in accordance with Part 2 of the Act and is, therefore, a protected disclosure. 10.6 Referral of an investigation to the Ombudsman keep a contemporaneous record of all aspects of the 13 Management of the person against whom The protected disclosure coordinator will make a decision case management of the whistleblower including a disclosure has been made regarding the referral of an investigation to the Ombudsman all contact and follow-up action; The Library recognises that employees against whom disclosures where, on the advice of the investigator: ensure the expectations of the whistleblower are realistic. are made must also be supported during the handling and The investigation is being obstructed by, for example, All employees will be advised that it is an offence for a person investigation of disclosures. The Library will take all reasonable the non-cooperation of key witnesses; or to take detrimental action in reprisal for a protected disclosure. steps to ensure the confi dentiality of the person who is the The investigation has revealed conduct that may The maximum penalty is a fi ne of 240 penalty units ($24 000) or subject of the disclosure during the assessment and investigation constitute a criminal offence. two years imprisonment or both. The taking of detrimental process. Where investigations do not substantiate disclosures, action in breach of this provision can also be grounds for making the fact that the investigation has been carried out, the results 10.7 Reporting requirements a disclosure under the Act and can result in an investigation. of the investigation, and the identity of the person who is the The protected disclosure coordinator will ensure the whistleblower Detrimental action includes: subject of the disclosure will remain confi dential. is kept regularly informed concerning the handling of a causing injury, loss or damage; The protected disclosure coordinator will ensure the person protected disclosure and an investigation. intimidation or harassment; who is the subject of any disclosure investigated by or on behalf The protected disclosure coordinator will report to the discrimination, disadvantage or adverse treatment in of a public body is: Ombudsman about the progress of an investigation. relation to a person’s employment, career, profession, informed as to the substance of the allegations; Where the Ombudsman or the whistleblower requests trade or business (including the taking of disciplinary given the opportunity to answer the allegations before information about the progress of an investigation, that information action). a fi nal decision is made; will be provided within 28 days of the date of the request. informed as to the substance of any adverse comment 12.2 Keeping the whistleblower informed that may be included in any report arising from the 11 Action taken after an investigation The protected disclosure coordinator will ensure the whistleblower investigation; 11.1 Investigator’s fi nal report is kept informed of action taken in relation to his or her has his or her defence set out fairly in any report. At the conclusion of the investigation, the investigator will submit disclosure, and the time frames that apply. The whistleblower Where the allegations in a disclosure have been investigated, a written report of his or her fi ndings to the protected disclosure will be informed of the objectives of an investigation, the fi ndings and the person who is the subject of the disclosure is aware coordinator. The report will contain: of an investigation, and the steps taken by the Library to address of the allegations or the fact of the investigation, the protected the allegation/s; any improper conduct that has been found to have occurred. disclosure coordinator will formally advise the person who is the an account of all relevant information received and, The whistleblower will be given reasons for decisions made by subject of the disclosure of the outcome of the investigation. if the investigator has rejected evidence as being the Library in relation to a protected disclosure. All communication The Library will give its full support to a person who is the unreliable, the reasons for this opinion being formed; with the whistleblower will be in plain English. subject of a disclosure where the allegations contained in a the conclusions reached and the basis for them; disclosure are clearly wrong or unsubstantiated. If the matter any recommendations arising from the conclusions. 12.3 Occurrence of detrimental action has been publicly disclosed, the Chief Executive Offi cer of Where the investigator has found that the conduct disclosed If a whistleblower reports an incident of harassment, discrimination the Library will consider any request by that person to issue by the whistleblower has occurred, recommendations made by or adverse treatment that would amount to detrimental action a statement of support setting out that the allegations were the investigator will include: taken in reprisal for the making of the disclosure, the welfare clearly wrong or unsubstantiated. the steps that need to be taken by the Library to prevent manager will: the conduct from continuing or occurring in the future; and record details of the incident; 14 Criminal offences any action that should be taken by the Library to remedy advise the whistleblower of his or her rights under the Act; The Library will ensure offi cers appointed to handle protected any harm or loss arising from the conduct. This action may advise the protected disclosure coordinator or disclosures and all other employees are aware of the following include bringing disciplinary proceedings against the Chief Executive Offi cer of the detrimental action. offences created by the Act: person responsible for the conduct, and referring the The taking of detrimental action in reprisal for the making of a It is an offence for a person to take detrimental action matter to an appropriate authority for further consideration. disclosure can be an offence against the Act as well as grounds against a person in reprisal for a protected disclosure The report will be accompanied by: for making a further disclosure. Where such detrimental action being made. The Act provides a maximum penalty the transcript or other record of any oral evidence is reported, the protected disclosure coordinator will assess the of a fi ne of 240 penalty units ($24,000) or two years taken, including tape recordings; and report as a new disclosure under the Act. Where the protected imprisonment or both. all documents, statements or other exhibits received by disclosure coordinator is satisfi ed that the disclosure is a public It is an offence for a person to divulge information the offi cer and accepted as evidence during the course interest disclosure, he or she will refer it to the Ombudsman. If the obtained as a result of the handling or investigation of the investigation. Ombudsman subsequently determines the matter to be a public of a protected disclosure without legislative authority. Where the investigator’s report is to include an adverse comment interest disclosure, the Ombudsman may investigate the matter The Act provides a maximum penalty of 60 penalty units against any person, that person will be given the opportunity to or refer it to another body for investigation as outlined in the Act. ($6000) or six months imprisonment or both. respond and his or her defence will be fairly included in the report. It is an offence for a person to obstruct the Ombudsman The report will not disclose particulars likely to lead to 12.4 Whistleblowers implicated in improper conduct in performing his responsibilities under the Act. the identifi cation of the whistleblower. Where a person who makes a disclosure is implicated in The Act provides a maximum penalty of 240 penalty units misconduct, the Library will handle the disclosure and protect ($24,000) or two years imprisonment or both. 11.2 Action to be taken the whistleblower from reprisals in accordance with the Act, the It is an offence for a person to knowingly provide false If the protected disclosure coordinator is satisfi ed that the Ombudsman’s guidelines and these procedures. The Library information under the Act with the intention that it be investigation has found that the disclosed conduct has occurred, acknowledges that the act of whistle blowing should not shield acted on as a disclosed matter. The Act provides a he or she will recommend to the Chief Executive Offi cer the action whistleblowers from the reasonable consequences fl owing maximum penalty of 240 penalty units ($24,000) or two that must be taken to prevent the conduct from continuing or from any involvement in improper conduct. Section 17 of the Act years imprisonment or both. occurring in the future. The protected disclosure coordinator specifi cally provides that a person’s liability for his or her own may also recommend that action be taken to remedy any harm conduct is not affected by the person’s disclosure of that conduct 15 Review or loss arising from the conduct. under the Act. However, in some circumstances, an admission may These procedures will be reviewed annually to ensure they The protected disclosure coordinator will provide a be a mitigating factor when considering disciplinary or other action. meet the objectives of the Act and accord with the written report to the Minister for the Arts, the Ombudsman and The Chief Executive Offi cer will make the fi nal decision Ombudsman’s guidelines. the whistleblower setting out the fi ndings of the investigation on the advice of the protected disclosure coordinator as and any remedial steps taken. to whether disciplinary or other action will be taken against a Whistleblowers Protection Act 2001: Where the investigation concludes that the disclosed whistleblower. Where disciplinary or other action relates to Reporting structure for the State Library of Victoria conduct did not occur, the protected disclosure coordinator will conduct that is the subject of the whistleblower’s disclosure, report these fi ndings to the Ombudsman and to the whistleblower. the disciplinary or other action will only be taken after the CEO and State Librarian disclosed matter has been appropriately dealt with. Anne-Marie Schwirtlich 12 Managing the welfare of the whistleblower In all cases where disciplinary or other action is being 12.1 Commitment to protecting whistleblowers contemplated, the Chief Executive Offi cer must be satisfi ed that Protected Disclosure Welfare Manager Investigator The Library is committed to the protection of genuine whistleblowers it has been clearly demonstrated that: Coordinator Jim Johnston, As appointed against detrimental action taken in reprisal for the making of the intention to proceed with disciplinary action is not Kate Molloy Manager, People protected disclosures. The protected disclosure coordinator causally connected to the making of the disclosure Director, Corporate and Property is responsible for ensuring whistleblowers are protected from (as opposed to the content of the disclosure or other Services and Planning direct and indirect detrimental action, and that the culture of the available information); workplace is supportive of protected disclosures being made. there are good and suffi cient grounds that would fully The protected disclosure coordinator will appoint justify action against any non-whistleblower in the a welfare manager to all whistleblowers who have made same circumstances; a protected disclosure. The welfare manager will: there are good and suffi cient grounds that justify examine the immediate welfare and protection needs exercising any discretion to institute disciplinary of a whistleblower who has made a disclosure and, or other action. where the whistleblower is an employee, seek to foster The protected disclosure coordinator will thoroughly document a supportive work environment; the process including recording the reasons why the disciplinary advise the whistleblower of the legislative and or other action is being taken, and the reasons why the action administrative protections available to him or her; is not in retribution for the making of the disclosure. listen and respond to any concerns of harassment, The protected disclosure coordinator will clearly advise the intimidation or victimisation in reprisal for making whistleblower of the proposed action to be taken, and of any disclosure; mitigating factors that have been taken into account. 78/79 Library Board of Victoria Annual Report O7—O8 Disclosure Index

The Annual Report of the State Library of Victoria is prepared in accordance with the Financial Management Act 1994 and the Directions of the Minister for Finance. This index has been prepared to facilitate identifi cation of compliance with statutory disclosure requirements.

Legislation Requirement Page Ministerial Directions Report of Operations Charter and Purpose FRD 22 Manner of establishment and relevant Minister 65 FRD 22 Objectives, functions, powers and duties 65 FRD 22 Nature and range of services provided 65

Management and Structure FRD 22 Organisational structure 70

Financial Information FRD 22 Statement of workforce data 73 FRD 22 Summary of fi nancial results for the year 21 FRD 22 Signifi cant changes in fi nancial position during the year 21 FRD 22 Operational and budgetary objectives and performance against objectives 21 FRD 22 Major changes or factors affecting performance 21 FRD 22 Subsequent events 60 FRD 22 Application and operation of Freedom of Information Act 1982 75 FRD 22 Compliance with building and maintenance provisions of Building Act 1993 60 FRD 22 Statement on National Competitive Neutrality 60 FRD 22 Application and operation of Whistleblowers Protection Act 2001 76 FRD 22 Details of consultancies over $100,000 75 FRD 22 Details of consultancies under $100,000 75 FRD 12 Disclosure of major contracts 60 FRD 22 Statement of availability of other information 75 FRD 22 Occupational Health and Safety 72 FRD 15 Executive offi cer disclosures 71 FRD 10 Disclosure index 79 FRD 24 Reporting of offi ce-based environmental impacts 73 FRD 25 Victorian Industry Participation Policy 60

Financial Statements Financial Statements required under Part 7 of the FMA SD 4.2(c) Compliance with Australian Accounting Standards and other authoritative pronouncements 86 SD 4.2(c) Compliance with ministerial directions 86 SD 4.2(d) Rounding of amounts 87 SD 4.2(c) Accountable offi cer’s declaration 82 SD 4.2(f) Model fi nancial report 85 SD 4.2(b) Statement of fi nancial performance 85 SD 4.2(b) Statement of fi nancial position 85 SD 4.2(b) Statement of cash fl ows during the year 85 Other disclosures in notes to the financial statements FRD 9 Departmental disclosure of administered assets and liabilities 85 FRD 11 Disclosure of ex-gratia payments 60 FRD 13 Disclosure of parliamentary appropriations 85 FRD 21 Responsible person and executive offi cer disclosures 94 FRD 23 Superannuation liabilities and disclosure 94

Legislation Freedom of Information Act 1982 75 Building Act 1993 60 Whistleblowers Protection Act 2001 76

Library Board of Victoria Annual Report O7—O8 Financial Statements

80/81 Library Board of Victoria Annual Report O7—O8 Auditor General‘s Report 82/83 Library Board of Victoria Annual Report O7—O8 Risk Attestation Library Board of Victoria and Controlled Entity Financial Report for the Financial Year Ended 30 June 2008

84/85 Library Board of Victoria Annual Report O7—O8 Consolidated State Library Consolidated State Library of Victoria of Victoria 2008 2007 2008 2007 2008 2007 2008 2007 BALANCE SHEET AS AT 30 JUNE 2008 Note $’000 $’000 $’000 $’000 STATEMENT OF CHANGES IN EQUITY FOR THE Note $’000 $’000 $’000 $’000 Current assets FINANCIAL YEAR ENDED 30 JUNE 2008 Cash and cash equivalents 2 604 1,315 392 1,115 Total equity at beginning of the financial year 797,037 741,625 781,823 729,044 Receivables 3 2,187 1,538 2,190 1,564 Equity contributed from government (1,118) 3,887 (1,118) 3,887 Other financial assets 4 26,253 28,540 13,000 13,500 Asset revaluation – 45,865 – 45,865 Other 5 652 763 652 763 Unrealised capital gains / (losses) (1,979) 1,861 – – Total current assets 29,696 32,156 16,234 16,942 Net result for the year (2,309) 3,799 (2,535) 3,027 Non-current assets Total Equity at End of the Financial Year 12(b) 791,631 797,037 778,170 781,823 Property, plant and equipment 6 434,967 440,646 434,968 440,646 The above Statement of Changes in Equity should be read in conjunction with the accompanying notes. Library collections 7 334,847 333,011 334,847 333,011 Deferred expenditure 8 1 1 1 1 CASH FLOW STATEMENT FOR THE FINANCIAL Total non-current assets 769,815 773,658 769,816 773,658 YEAR ENDED 30 JUNE 2008 Total assets 799,511 805,814 786,050 790,600 Cash flows from operating activities Current liabilities Receipts from government Payables 9 2,482 3,047 2,482 3,047 Government appropriation – Current nature 35,058 34,092 35,058 34,092 Interest-bearing liabilities 10 22 39 22 39 Receipts from other entities 1,517 2,204 1,590 1,156 Provisions 11 4,992 4,387 4,992 4,387 Donations (other than in kind) and bequests 3,065 3,052 3,053 3,043 Total current liabilities 7,496 7,473 7,496 7,473 Trading receipts 6,394 3,783 6,394 3,783 Non-current liabilities Grants 798 1,745 798 1,745 Provisions 11 312 1,236 312 1,236 Asset replacement grants 831 1,511 820 785 Interest-bearing liabilities 10 72 68 72 68 Dividends and interest 991 1,035 991 1,035 Total non-current liabilities 384 1,304 384 1,304 GST recovered from the ATO 69––– Realised capital gains (69)––– Total liabilities 7,880 8,777 7,880 8,777 Realised capital losses (47,909) (44,356) (47,540) (43,269) Payments to suppliers and employees Net assets 791,631 797,037 778,170 781,823 Net cash flows provided from Equity operating activities 29(b) 745 3,066 1,164 2,370 Contributed capital 1(b), 12(a) 551,610 552,728 551,610 552,728 Cash flows from investing activities Asset revaluation reserve 12(c) 198,150 198,150 198,150 198,150 Proceeds from / (payments for) investments 832 1,130 500 – General reserve 12(d) 1,000 1,000 1,000 1,000 Proceeds from sale of property, Donations and bequests reserve 12(e), 13 14,391 14,116 1,696 1,830 plant and equipment 29 2 29 – Specific purpose grants reserve 12(f), 14 10,325 8,921 9,442 7,854 Payment for equipment (525) (608) (525) (608) Financial assets valuation reserve 12(g) (117) 1,861 – – Payment for Library collection (2,384) (2,365) (2,384) (2,362) Accumulated surplus 12(b) 16,272 20,261 16,272 20,261 Net cash used in investing activities (2,048) (1,841) (2,380) (2,970) Total Equity 791,631 797,037 778,170 781,823 Cash flows from financing activities The above Balance Sheet should be read in conjunction with the accompanying notes. Repayment of finance lease (7) (6) (7) (6) Net cash used in financing activities (7) (6) (7) (6) OPERATING STATEMENT FOR THE Net increase / (decrease) in cash held (1,310) 1,219 (1,223) (606) FINANCIAL YEAR ENDED 30 JUNE 2008 Cash and cash equivalents 20,141 18,922 14,615 15,221 Revenue at beginning of the year Grants from government Cash and cash equivalents at end of the year 29(a) 18,831 20,141 13,392 14,615 —Current nature 15 35,058 34,092 35,058 34,092 The above Cash Flow Statement should be read in conjunction with the accompanying notes. —Depreciation equivalent 1,118 7,556 1,118 7,556 —Capital asset charge 1(c) 41,403 40,459 41,403 40,459 Trading 16 2,817 2,775 2,806 2,766 Externally funded projects 17 6,754 3,439 6,754 3,439 Donations and bequests 18 3,100 2,204 3,173 1,786 Investment revenue 19(a) 1,590 1,511 894 785 Realised capital gains 19(b) 69 – – – Total Revenue 91,909 92,036 91,206 90,883 Expenses Salaries and related expenses 20 28,096 26,132 27,859 25,886 Buildings and facilities 21 5,685 5,950 5,685 5,950 Bad and doubtful debts 1(e) – 2 – 2 Professional and finance 22 1,124 1,029 1,055 983 Borrowing costs 23 7 6 7 6 Grants distributed 24 789 649 789 649 Government capital assets charge 1(c) 41,403 40,459 41,403 40,459 Other expenses from ordinary activities 25 8,532 6,956 8,430 6,867 Realised capital losses 19(b) 69 – – – Loss on sale of assets 394 1 394 1 Total Expenses 86,099 81,184 85,622 80,803 Net result for the year Before capital and specific items 5,810 10,852 5,584 10,080 Capital and specific Items Depreciation 1 (i) 8,119 7,053 8,119 7,053 Net result for the year (2,309) 3,799 (2,535) 3,027 The above Operating Statement should be read in conjunction with the accompanying notes. Notes to the Financial Statements (d) Principles of Consolidation for the Year Ended 30 June 2008 The assets, liabilities, revenues and expenses of the State Library of Victoria Foundation have been included at the values shown in the audited Annual Financial Note Page Statements. Any inter-entity transactions have been eliminated on consolidation. 1 Summary of Signifi cant Accounting Policies 86 The consolidated entity comprises the Library Board of Victoria, trading as the 2 Cash and Cash Equivalents 87 State Library of Victoria and the State Library of Victoria Foundation. The Library 3 Receivables 87 Board of Victoria is the trustee for the State Library of Victoria Foundation. 4 Other Financial Assets 87 5 Other Current Assets 87 (e) Receivables 6 Property, Plant and Equipment 88 Receivables consist predominantly of debtors in relation to goods and services, 7 Library Collections 88 accrued investment income and GST input tax credits recoverable. Receivables 8 Deferred Expenditure 88 are recognised initially at fair value and subsequently measured at amortised 9 Payables 88 cost, using the effective interest rate method, less any accumulated impairment. 10 Interest-bearing Liabilities 88 A provision for doubtful receivables is made when there is objective evidence that 11 Provisions 88 the debts will not be collected. Bad debts are written off when identifi ed. 12 Equity and Movements in Equity 89 13 Donations and Bequests Reserve 89 (f) Deferred Expenditure 14 Specifi c Purpose Grants Reserve 90 The value of deferred expenditure represents the remaining value of the CAVAL 15 Government Funding 91 Archival and Research Materials (CARM) Centre after the Library write down 16 Trading Income 91 in 2004–05. 17 Externally Funded Projects 91 18 Donations and Bequests 91 (g) Financial Assets 19 Other Revenue and Revenue from Other Parties 91 Investments are recognised and derecognised on trade date where purchase or 20 Salaries and Related Expenses 91 sale of the instrument is under a contract whose terms require delivery of the 21 Buildings and Facilities 91 instrument within the timeframe established by the manager concerned, and are 22 Professional and Finance 91 initially measured at fair value, net of transaction costs. State Library of Victoria 23 Borrowing Costs 91 investments are fi xed capital investments such as government bonds, bank deposits 24 Grants Distributed 91 or bank bills. The State Library of Victoria Foundation investments include listed 25 Other Expenses from Ordinary Activities 91 equities on the Australian Stock Exchange, market-linked cash, fi xed interest, 26 Contingent Liabilities 92 property funds and cash management fund. 27 Commitments 92 Investments classifi ed as available for sale are stated at fair value, with any resultant 28 Remuneration of Auditors 92 gain or loss recognised in the fi nancial assets valuation reserve. 29 Notes to the Cash Flow Statement 92 30 Financial Instruments 92 (h) Property, Plant and Equipment and Library Collection 31 Superannuation 94 Land and buildings are measured at fair value and under FRD103(b); these assets 32 Responsible Persons 94 were revalued in January 2007. Plant and equipment and vehicles are measured at 33 Staffi ng Profi le 94 cost less accumulated depreciation and impairment. Library collection is measured at fair value less accumulated depreciation. These assets were revalued in June 2007.

Notes to the Financial Statements for the Year Ended 30 June 2008 (i) Depreciation of Property, Plant and Equipment and Library Collection In the interests of improved transparency and consistency with other Arts Victoria 1. Summary Of Signifi cant Accounting Policies agencies depreciation expense is now disclosed separately to other expenses in (a) Basis of Preparation of Accounts the Operating Statement. The fi nancial report is a general purpose fi nancial report which has been prepared Unless otherwise stated, depreciation has been charged on non-current assets on an accrual basis in accordance with the Financial Management Act 1994, (except land and heritage collections) at rates assessed to match the cost of the applicable Australian Accounting Standards (AAS), which includes the Australian assets against their estimated economic lives to the Library. Depreciation is calculated accounting standards issued by the Australian Accounting Standards Board using the straight-line method. Depreciation on buildings is charged, on a straight (AASB), AAS 29 Financial Reporting by Government Departments, Interpretations line basis, at a rate of 1 per cent per annum. Depreciation rates for equipment and other mandatory professional requirements. range from 10 to 33 per cent per annum. The Financial Report was authorised for issue by A.L. Haeusler, Chief Financial Offi cer, With effect from 1 July 2003 the Library Board of Victoria differentiated Library State Library of Victoria, on 15 September, 2008. collection material as heritage and non-heritage. Useful lives for non-heritage The fi nancial report has been prepared on the basis of historical cost, except for the collection material were determined based on an assessment of use and currency revaluation of certain non-current assets and fi nancial instruments. Cost is based profi les. Useful lives applied for 2007–08 fi nancial year are: on the fair values of the consideration given in exchange for assets. -- 5 years for material acquired for the Trescowthick Information Centre In the application of AAS’s management is required to make judgments, estimates -- 10 years for material acquired for the Redmond Barry Reading Room and assumptions about carrying values of assets and liabilities that are not readily -- 50 years for material acquired for the Main Stacks. apparent from other sources. The estimates and associated assumptions are based on historical experience and various other factors that are believed to be (j) Payables and Other Creditors reasonable under the circumstance, the results of which form the basis of making Payables consist predominantly of creditors and other sundry liabilities. Payables the judgments. Actual results may differ from these estimates. are carried at amortised cost and represent liabilities for goods and services The estimates and underlying assumptions are reviewed on an ongoing basis. provided to the Department prior to the end of fi nancial year that are unpaid, and Revisions to accounting estimates are recognised in the period in which the estimate arise when the State Library of Victoria becomes obliged to make future payments is revised if the revision affects only that period or in the period of the revision and in respect of the purchase of these goods and services. future periods if the revision affects both current and future periods. Accounting policies are selected and applied in a manner which ensures that the (k) Employee Benefi ts resulting fi nancial information satisfi es the concepts of relevance and reliability, All annual leave and unconditional vested LSL representing seven or more years thereby ensuring that the substance of the underlying transactions or other of continuous service is disclosed in accordance with AASB101, as a current liability events is reported. even where the agency does not expect to settle the liability within 12 months as The accounting policies set out below have been applied in preparing the fi nancial it will not have the unconditional right to defer the settlement of the entitlement statements for the year ended 30 June 2008 and the comparative information should an employee take leave within 12 months. presented for the year ended 30 June 2007. LSL representing less than seven years of continuous service is disclosed in accordance with AASB10 as a non-current liability; and measured at present value (b) Contribution by Owners under AASB19 as the entity does not expect to settle this non-current liability Additions to net assets which have been designated as contributions by owners within 12 months. are recognised as contributed capital. Other transfers that are in the nature The Board makes contributions to the State Superannuation Board’s Revised and of contributions or distributions have also been designated as contributions New Schemes, the VicSuper scheme and other private schemes for eligible employees by owners. Transfers of net assets arising from administrative restructurings and such expenditure is shown as an operating expense in the Financial Statements are treated as distributions to or contributions by owners. (refer Note 31).

(c) Capital Asset Charge (l) Specifi c Purpose Grants Reserve The capital asset charge represents the opportunity cost of capital invested in This represents grants received by the Library for specifi c projects with the proceeds the non-current physical assets used in the provision of outputs. The charge is brought to account as revenue upon receipt. The balance of unexpended grants calculated on the budgeted carrying amount of non-current physical assets. is transferred to the Specifi c Purpose Grants Reserve on an annual basis. In accordance with Government policy, this charge has been recognised as revenue Subsequent expenditure is recorded as an expense in the Operating Statement and disclosed separately as an expense within the fi nancial statements. and results in a transfer from the reserve.

86/87 Library Board of Victoria Annual Report O7—O8 (m) General Reserve Consolidated State Library In 2002 the Library Board created the General Reserve to provide for unavoidable of Victoria future expenditures that cannot be met from funding. 2008 2007 2008 2007 2 CASH & CASH EQUIVALENTS Note $’000 $’000 $’000 $’000 (n) Revenue Recognition Donations and bequests for specifi c purposes have been brought to account as Cash on hand 9 7 9 7 revenue upon receipt. The balance of unexpended donations is transferred to the Cash at bank 595 1,308 383 1,108 Donations and Bequests Reserve on an annual basis. Subsequent expenditure 604 1,315 392 1,115 is recorded as an expense in the Operating Statement and results in a transfer from the reserve. 3 RECEIVABLES Revenue from the sale of goods and services is recognised upon delivery of the goods and services to the customer. Internet Service Provider (ISP) fees invoiced Debtors – external 2,187 1,540 2,187 1,540 to customers by Vicnet are recognised as a prepayment as invoiced and brought State Library of Victoria Foundation – – 3 26 to account progressively over the period of each contract. Less provision for doubtful debts 1(e) – (2) – (2) Grants from government and other sources are brought to account as revenue on 2,187 1,538 2,190 1,564 receipt or as and when invoiced. Interest revenue is recognised when due and dividend revenue is recognised when 4 OTHER FINANCIAL ASSETS the entitlement to receive payment is established. Bequests and donations revenue includes donations in kind. The in-kind State Library of Victoria contributions are goods and services provided to the Library Board of Victoria at no Deposits (at amortised cost) 3,000 3,500 3,000 3,500 cost. An amount equivalent to the arms-length value of both the goods and services Bank Bills (at amortised cost) 10,000 10,000 10,000 10,000 received and the operational or capital expenses have been included in the fi nancial State Library of Victoria Foundation statements. Where the donation is an item or items to be added to the Library Dividends receivable collections, the valuation has been performed by Library staff except where the donation has been externally valued under the Cultural Gifts program. (at amortised cost) 15 – – – Foundation memberships are recognised on receipt. Available for sale financial assets Cash management (at fair value) 654 736 – – (o) Revaluation of Non-current Assets Fixed-interest securities (at fair value) 4,558 4,590 – – The revaluation process occurs every fi ve years. Both land and buildings and the 18,227 18,826 13,000 13,500 collection were valued in the 2006–07 year. Revaluation increments are credited directly to the asset revaluation reserve, except that to the extent that an increment Shares in other entities (quoted) 8,026 9,714 0 – reverses a revaluation decrement in respect of that class of asset previously Total other financial assets 26,253 28,540 13,000 13,500 recognised as an expense in net result, the increment is recognised immediately as revenue in the net result. 5 OTHER CURRENT ASSETS Revaluation decrements are recognised immediately as expenses in net result, Inventory on hand 27 21 27 21 except that, to the extent that a credit balance exists in the asset revaluation Prepayments 521 711 521 711 reserve in respect of the same class of assets, they are debited directly to the asset revaluation reserve. Accrued Interest 104 31 104 31 Revaluation increments and decrements are offset against one another within a Total other current assets 652 763 652 763 class of non-current assets.

(p) New and Revised Accounting Standards and Interpretations The Library Board of Victoria has adopted all of the new and revised Accounting standards and Interpretations issued by the Australian Accounting Standards Board (AASB) that are relevant to its operations and effective for annual reporting periods beginning on 1 July 2007. The Board members have given due consideration to new and revised standards and interpretations issued by the AASB that are not yet effective and do not believe they will have any material fi nancial impact on the fi nancial statements.

(q) Cash Flow Statement For the purposes of the cash fl ow statement, cash comprises cash on hand, cash at bank and highly liquid investments with short periods to maturity that are readily convertible to cash on hand and are subject to an insignifi cant risk of changes in value.

(r) Functional and Presentation Currency The functional and presentation currency of the Library Board of Victoria is the Australian Dollar.

(s) Rounding of Amounts Amounts in the fi nancial report have been rounded to the nearest thousand dollars, unless otherwise stated.

(t) Goods and Services Tax (GST) Income, expenses and assets are recognised net of the amount of associated GST. Receivables and payables are stated inclusive of the amount of GST receivable or payable. The net amount of GST recoverable from, or payable to the ATO is included with other receivables or payables in the balance sheet. Cash fl ows are presented on a gross basis. The GST components of cash fl ows arising from investing or fi nancing activities which are recoverable from, or payable to the ATO, are presented as operating cash fl ow.

(u) Financial Assets Valuation Reserve In order to comply with AASB139 (Financial Instruments: Recognition and Measurement), a fi nancial assets valuation reserve has been created to recognise realised and unrealised capital gains / losses on assets classifi ed as available for sale, within the State Library of Victoria Foundation. In accordance with AASB108 (Accounting Policies, Changes in Accounting Estimates and Errors) the comparative fi gures have been restated to refl ect the creation of this reserve. The effect of this change in accounting policy has been to reduce the net result for the year by $1,860,697, reduce the donations and bequest reserve from $14,147,056 to $12,286,359 and to create a fi nancial assets valuation reserve of $1,860,697 in 2007. Otherwise there has been no change in reported results or total equity. Consolidated State Library Consolidated State Library of Victoria of Victoria 2008 2007 2008 2007 2008 2007 2008 2007 6 PROPERTY, PLANT AND EQUIPMENT Note $’000 $’000 $’000 $’000 7 LIBRARY COLLECTIONS Note $’000 $’000 $’000 $’000 Land – fair value (2007 valuation) 44,200 44,200 44,200 44,200 At cost – Heritage collection 1,073 – 1,073 – Buildings – fair value (2007 valuation) 1(h) 382,000 382,000 382,000 382,000 At cost – Non-heritage collection 1(i) 1,309 – 1,309 – Buildings at cost 6,426 6,426 6,426 6,426 Heritage at fair value (2007 valuation) 1(h) 215,753 215,753 215,753 215,753 388,426 388,426 388,426 388,426 Non-heritage at fair value (2007 valuation) 1(i) 117,258 117,258 117,258 117,258 Less accumulated depreciation (valuation) 1(h) (5,730) (1,910) (5,730) (1,910) Less: accumulated depreciation (2,345) – (2,345) – Less accumulated depreciation (cost) (129) (64) (129) (64) Collection donations at fair value (2008) 1,799 – 1,799 (5,859) (1,974) (5,859) (1,974) 334,847 333,011 334,847 333,011 Equipment at cost 16,516 17,232 16,516 17,232 Reconciliation Less accumulated depreciation 1(h) (8,439) (7,343) (8,439) (7,343) Carrying amount at start of year 333,011 308,340 333,011 308,340 8,077 9,889 8,077 9,889 Post revaluation additions – purchases 2,382 2,365 2,382 2,365 Equipment under lease at cost 162 154 162 154 Post revaluation additions – donated 1,799 1,135 1,799 1,135 Less accumulated depreciation 1(h) (71) (49) (71) (49) Net value of revaluation 91 105 91 105 increment / (decrement) – 22,474 – 22,474 Work in progress at cost 33 – 33 – Depreciation – Non-heritage collection (2,345) (1,303) (2,345) (1,303) Total Property, Plant and Equipment 434,968 440,646 434,968 440,646 Carrying amount at end of year 334,847 333,011 334,847 333,011

Land Buildings Plant & Assets Work in Total 8 DEFERRED EXPENDITURE Equipment under Progress CARM Centre, Bundoora 1(f) 1,000 1,000 1,000 1,000 Finance Less accumulated amortisation (999) (999) (999) (999) Lease 1111 MOVEMENT OF PROPERTY, $’000 $’000 $’000 $’000 $’000 $’000 PLANT AND EQUIPMENT 9 PAYABLES Consolidated 2008 Creditors – external 1,363 1,969 1,363 1,969 Opening balance 44,200 386,452 9,889 105 – 440,646 Accrued expenses 1,017 949 1,017 949 Additions – – 462 31 33 526 Prepaid revenue 102 129 102 129 Disposals –– (407) (23) – (430) 2,482 3,047 2,482 3,047 Net revaluation increment / (decrement) –––––– 10 INTEREST BEARING LIABILITIES Depreciation – (3,884) (1,868) (22) – (5,774) (Motor Vehicles) Impairment loss –––––– Finance lease – current 22 39 22 39 Work in progress –––––– Finance lease – non-current 72 68 72 68 Closing balance 44,200 382,568 8,076 91 33 434,968 94 107 94 107 State Library Of Victoria 2008 Opening balance 44,200 386,452 9,889 105 – 440,646 11 PROVISIONS 1(K) Additions – – 462 31 33 526 Employee benefits 4,992 5,027 4,992 5,027 Disposals –– (407) (23) – (430) Total current provisions 4,992 5,027 4,992 5,027 Net revaluation Employee benefits 312 596 312 596 increment / (decrement) –––––– Total non-current provisions 312 596 312 596 Depreciation – (3,884) (1,868) (22) – (5,774) Aggregate carrying amount of provisions 5,304 5,623 5,304 5,623 Impairment loss –––––– (a) Current employee benefits Work in progress –––––– Annual leave entitlements 1,875 1,955 1,875 1,955 Closing balance 44,200 382,568 8,076 91 33 434,968 Unconditional long-service entitlements 3,117 3,072 3,117 3,072 Consolidated 2007 4,992 5,027 4,992 5,027 Opening balance 38,000 340,366 7,237 106 26,700 412,409 Current employee benefits that: Additions – 7,128 3,453 90 – 10,671 Are expected to be utilised Disposals – – – (75) – (75) within 12 months 1,128 1,315 1,128 1,315 Net revaluation Are expected to be utilised increment / (decrement) 6,200 17,191 – – – 23,391 more than 12 months 747 640 747 640 Depreciation – (3,868) (1,866) (16) – (5,750) 1,875 1,955 1,875 1,955 Impairment loss –––––– (b) Non-current employee benefits Work in progress – 25,635 1,065 – (26,700) – Conditional long-service entitlements 312 596 312 596 Closing balance 44,200 386,452 9,889 105 – 440,646 312 596 312 596 State Library Of Victoria 2007 Opening balance 38,000 340,366 7,237 106 26,700 412,409 Additions – 7,128 3,453 90 – 10,671 Disposals ––– (75) – (75) Net revaluation increment / (decrement) 6,200 17,191 – – – 23,391 Depreciation – (3,868) (1,866) (16) – (5,750) Impairment loss –––––– Work in progress – 25,635 1,065 – (26,700) – Closing balance 44,200 386,452 9,889 105 – 440,646

88/89 Library Board of Victoria Annual Report O7—O8 Consolidated State Library Consolidated of Victoria 2007 2008 2008 2008 2008 2007 2008 2007 b/fwd Transfer Transfer c/fwd 12 EQUITY AND MOVEMENTS IN EQUITY Note $’000 $’000 $’000 $’000 balance from to balance (a) Contributed Capital Accum. Accum. Balance at beginning of the year 552,728 548,841 552,728 548,841 Surplus Surplus Equity contribution from government ––––13 DONATIONS AND BEQUESTS RESERVE $’000 $’000 $’000 $’000 Capital Improvements (1,118) 3,887 (1,118) 3,887 State Library of Victoria Balance at end of the year 551,610 552,728 551,610 552,728 C Sunderberg Estate 137 9 16 130 (b) Accumulated Surplus Constance Thomson Estate 7 1 – 8 Accumulated surplus Ethel Cutten Estate 174 12 – 186 at beginning of the year 20,261 17,011 20,261 17,011 Frederick Bryan Bequest 26 2 – 28 Net result for the year (2,309) 3,799 (2,535) 3,027 K Wilson Bequest 68 5 – 73 Net transfer (to)/from donations Kurt Offenburg Bequest 12 1 – 13 and bequests reserve (92) (813) 134 (41) LM Henderson Estate 278 15 100 193 Net Transfer (to)/from MV Anderson Estate 3 – – 3 specific purpose grants reserve (1,588) 264 (1,588) 264 Margery Ramsay Estate 98 6 10 94 Accumulated surplus at end of the year 16,272 20,261 16,272 20,261 Phillip Joseph Winthrop 4 – – 4 (c) Asset Revaluation Reserve Quentin Madden Estate 55 4 – 59 Land asset revaluation reserve Sir Irving Benson Estate 465 26 100 391 Balance at beginning of the year 38,891 15,500 38,891 15,500 T Buesst Bequest 224 10 100 134 Movement – 23,391 – 23,391 VG Dobbie Bequest 99 7 – 106 Balance at end of the year 38,891 38,891 38,891 38,891 VJ Chalmers Estate 180 12 – 192 The revaluation reserve arises S Horne Estate – 82 – 82 on the revaluation of land 1,830 192 326 1,696 Collection asset revaluation reserve State Library of Victoria Foundation 12,286 1,105 696 12,695 Balance at beginning of the year 159,259 136,785 159,259 136,785 Total Library Board of Victoria 14,116 1,297 1,022 14,391 Movement – 22,474 – 22,474 Balance at end of the year 159,259 159,259 159,259 159,259 The revaluation reserve arises on the revaluation of the collection Total of the asset revaluation reserve Balance at beginning of the year 198,150 152,285 198,150 152,285 Movement – 45,865 – 45,865 Balance at end of the year 198,150 198,150 198,150 198,150 (d) General reserve Balance at beginning of the year 1,000 1,000 1,000 1,000 Transfer from accumulated surplus –––– Balance at end of the year 1,000 1,000 1,000 1,000 (e) Donations and bequests reserve Balance at beginning of the year 14,116 13,646 1,830 1,789 Transfer (to)/from accumulated surplus 275 470 (134) 41 Balance at end of the year (Note 13) 14,391 14,116 1,696 1,830 (f) Specific purpose grants reserve Balance at beginning of the year 8,920 8,841 7,854 8,118 Transfer (to)/from accumulated surplus 1,405 79 1,588 (264) Balance at end of the year (Note 14) 10,325 8,920 9,442 7,854 (g) Financial assets valuation reserve Balance at beginning of the year 1,861 – – – Unrealised capital gains / (losses) (1,978) 1,861 – – Balance at end of the year (116) 1,861 – – Total Equity at the end of the year 791,631 797,036 778,170 781,823 Consolidated Consolidated 2007 2008 2008 2008 2007 2008 2008 2008 b/fwd Transfer Transfer c/fwd b/fwd Transfer Transfer c/fwd balance from to balance balance from to balance Accum. Accum. Accum. Accum. Surplus Surplus Surplus Surplus 14 SPECIFIC PURPOSE GRANTS RESERVE $’000 $’000 $’000 $’000 14 (Cont‘d) $’000 $’000 $’000 $’000 During the 2007–08 financial year funds were received from external organisations to be slv21 Projects applied for specific purposes. This “Specific Purpose Grants Reserve” is a balance of all slv21 Projects 665 4,359 3,529 1,495 grant funds, which remain unexpended as at 30 June 2008. The balance of this reserve Office of eStrategy account consists of the following grants: CBN Content 59 7 66 – Directorate CBN Country Football Living Memory Project 30 – 30 – Arts Victoria – Creative Fellowships 29 100 129 – CBN Metro 75 83 158 – Ballarat offsite store 55 3 58 – CBN links – 175 111 64 National and State Libraries Australasia 200 267 193 274 Digitising Victoria Government Gazette –501040 BA Santamaria Fellowship 37 5 20 22 Learning Services Library of the 21st Century symposium 13 – – 13 Reader Development and Library Learning 32 – 1 31 Librarianship in PNG and East Timor 10 – – 10 Education Programs 79 123 136 66 Human resources system enhancements 27 – – 27 Centre for Youth Literature – 24 1 23 Exhibition donations 1 2 – 3 Buckland Teaching Fellowship 7 58 1 64 Gorman Foundation – 3 – 3 boys, blokes, books & bytes 3 31 17 17 Foundation slv21 support – 110 84 26 Web project 17 41 39 19 AGL Shaw Summer Research Fellowships – 5 5 – Student programs – 71 47 24 Exhibitions and Events Travelling Treasures 37 7 11 33 The Medieval Imagination exhibition 105 651 740 16 Booktalkers for Teenagers – 6 6 – RE Ross Trust Playwrights’ Script Regional programs 16 16 32 – Development Awards 27 64 37 54 Booktalkers for Professionals – 3 3 – Premier’s Literary Awards 17 313 324 6 Reading Matters – 2 2 – Victorians on Vacation – major touring initiative – 84 54 30 Family Learning – 2 1 1 Cowen Gallery refurbishment – 6 2 4 Artconnect – 8 8 – The Future Australian Race –2020– Young Readers Program – 422 154 268 Corporate Services and Planning Learning Spaces – 55 (12) 67 Centre for Books, Writing and Ideas – 592 565 27 JT Reid Medieval Program – 50 40 10 Foundation Development Fund – 9 – 9 Telematics – 30 – 30 Visitor Demand Program – 1,400 – 1,400 CAL Scoping project – 15 – 15 People and Property Publications Library façade work – 75 – 75 Customer brochures 1 – 1 – Vicnet State Library of Victoria News 240402 Library infrastructure projects 3,977 2,346 2,372 3,951 Pictures cataloguing 61 – 57 4 Kindergarten IT project 319 1,012 861 470 Western Districts manuscripts 52 – 45 7 Public Libraries Unit The World of the Book 41014– Library network and support 1,556 2,772 3,964 364 Digitising The La Trobe Journal 34 5 34 5 Collection Management The Garden of Ideas 7 22 23 6 Imaging 19th-Century Victoria 13 50 48 15 Library’s Map Collection Book – 11 10 1 Pacific Access 8 – – 8 Children’s Literature Book – 12 7 5 Sybil Craig Bequest 26 1 – 27 Access and Information WG Alma Estate 20 18 8 30 Coles Myer Ltd 47 – – 47 Goulburn Valley Water 4 – 4 – The Agnes Robertson Trust – Manuscript Collection 3 100 103 – digitise Record Collection 19 – – 19 Holocaust Collection 8 1 1 8 Aborigines Advancement League Archives 30 – 11 19 Ethel Cutten Bequest 2 – 2 – Disability 2 – 1 1 Library heritage digitisation 6 18 23 1 Port Phillip Papers digitising – 32 32 – Big Pictures treatment 2 – 2 – Foundation Development Fund – 14 – 14 Newspaper digitisation 99 7 – 106 Total State Library of Victoria 7,850 16,754 15,162 9,442 Textile conservator 7 – 6 1 SLV Development Fund (Foundation) 1,067 696 880 883 Henderson Bequest – 100 98 2 Total State Library of Victoria Foundation 1,067 696 880 883 Foundation external grants – 240 239 1 Total Library Board of Victoria 8,917 17,450 16,042 10,325 NLA Microfilm – 42 42 – Summary of reserve movements Glass-plate negatives – 119 93 26 Total of donations and bequests reserve 1,830 192 326 1,696 Benson Estate – 100 100 – Total of specific purpose grants reserve 7,850 16,754 15,162 9,442 Mark Strizic Archive – 230 200 30 9,680 16,946 15,488 11,138 Bequest – La Trobe Rare Books – 50 44 6 State Library of Victoria Foundation Bequest – Rare Books – 20 20 – Total of donations and bequests reserve 12,286 1,105 696 12,695 Bequest – Australiana – 35 35 – Total of specific purpose grants reserve 1,067 696 880 883 13,353 1,801 1,576 13,578 Consolidated Total of donations and bequests reserve 14,116 1,297 1,022 14,391 Total of specific purpose grants reserve 8,917 17,450 16,042 10,325 23,033 18,747 17,064 24,716

90/91 Library Board of Victoria Annual Report O7—O8 Consolidated State Library Consolidated State Library of Victoria of Victoria 2008 2007 2008 2007 2008 2007 2008 2007 15 GOVERNMENT FUNDING $’000 $’000 $’000 $’000 18 DONATIONS AND BEQUESTS Note $’000 $’000 $’000 $’000 Government appropriation – current nature 35,058 34,092 35,058 34,092 State Library of Victoria Donations in kind 1(n) 1,799 1,135 1,799 1,135 16 TRADING INCOME State Library of Victoria Foundation – – 1,168 631 Vicnet 1,561 1,535 1,561 1,535 BA Santamaria family – 15 – 15 Other 1,256 1,240 1,245 1,231 Other donations 206 5 206 5 2,817 2,775 2,806 2,766 Total State Library of Victoria 2,005 1,155 3,173 1,786 State Library Of Victoria Foundation 17 EXTERNALLY FUNDED PROJECTS Sponsorships 87 33 – – Department of Planning and Community Development Sponsorships were received by the Foundation from AAMI, Agnes Robertson Trust, Public Internet Access Program 311 360 311 360 Allan Myers AO and Maria Myers AO, The City of Melbourne. My Connected Community 50 400 50 400 Donations 1,008 1,016 – – Call-centre support 43 170 43 170 Sir Keith Murdoch’s children and grandchildren, Helen Macpherson Smith Trust, CASS Skillsnet Roadshow 200 350 200 350 Foundation, Perpetual Charitable Planning Services, Astronomical Society, Circulation Audit Translation and Technology project – 50 – 50 Board, Trust Company Limited, AGL Shaw Charitable Trust, Luv A Duck, Collier Charitable Fund, Internet Training for People with a Disability 360 – 360 – Bordav Pty Ltd, The Gandel Charitable Trust, The William Buck Foundation, Gale Royalties, CALD Senior Surfers 150 – 150 – Sidney Myer Fund, Light The Dome donors, membership subscriptions, Foundation events PLU Strategic Planning Conference 20 – 20 – and other donations from Foundation supporters. Sport and War 8–8–State Library of Victoria Foundation 1,095 1,049 – – Centenary of Women’s Suffrage in Victoria 5 – 5 – Total Library Board of Victoria 3,100 2,204 3,173 1,786 Open Road Conference 2 – 2 – Department of Premier and Cabinet 19 OTHER REVENUE AND REVENUE FROM OTHER PARTIES Project 1 40 – 40 – (a) Investment Revenue Project 2 38 – 38 – Interest revenue – general 974 919 784 673 Mark Strizic Archive 30 – 30 – Interest revenue – bequests 110 111 110 112 Department of Environment Dividends 506 481 0 – and Water Resources (ACT) 1,590 1,511 894 785 Mark Strizic Archive 200 – 200 – (b) Capital Movements Department of Education Realised capital (losses) (69) – – – Kindergarten IT Project 1,000 – 1,000 – Realised capital gains 69––– Young Readers Program 417 – 417 – –––– boys, blokes, books & bytes 31 – 31 – Schools Services 31 31 31 31 20 SALARIES AND RELATED EXPENSES Online chat rooms – 2 – 2 Salaries 20,640 19,863 20,424 19,638 Arts Victoria Superannuation 2,132 2,009 2,125 2,003 Premier’s Literary Awards 26 48 26 48 Other salary-related costs 5,324 4,260 5,310 4,245 CBN Country Football Living Memory Project – 20 – 20 28,096 26,132 27,859 25,886 Building improvements 75 82 75 82 Vicnet 178 294 178 294 21 BUILDINGS AND FACILITIES slv21 funding – 102 – 102 Security 1,176 1,241 1,176 1,241 The Medieval Imagination exhibition – 100 – 100 Repairs and maintenance 2,144 2,341 2,144 2,341 Cultural Broadband Network 258 – 258 – Insurance 786 781 786 781 Centre for Books, Writing and Ideas 547 – 547 – Cleaning 654 663 654 663 Victorians on Vacation – major touring initiative 84 – 84 – Utilities 868 819 868 819 Visitor Demand Program 1,400 – 1,400 – Other 57 105 57 105 Department of Human Services 5,685 5,950 5,685 5,950 Young Readers Program 5 – 5 – Other Externally Funded Grants 22 PROFESSIONAL AND FINANCE RE Ross Trust 164 144 164 144 Audit – internal and external 149 191 145 188 Village Roadshow Limited 15 15 15 15 Consultancy and other costs 975 838 910 795 University of Ballarat – 3 – 3 1,124 1,029 1,055 983 Rino and Diana Grollo 23 22 23 22 NSLA Secretariat 215 118 215 118 23 BORROWING COSTS Major Projects Victoria 288 811 288 811 Finance Lease Interest 7 6 7 6 Australia Council 24 32 24 32 WG Alma Estate 16 10 16 10 24 GRANTS DISTRIBUTED National Library of Australia 80 81 80 81 Community skills and networks 347 533 347 533 National Gallery of Victoria 22 – 22 – Refund of unused grants 38 – 38 – Centre for Youth Literature sponsors 25 10 25 10 Library networks 404 116 404 116 The Medieval Imagination exhibition sponsors 70 – 70 – 789 649 789 649 Copyright Agency Limited 55 30 55 30 Victorian Arts Centre Trust – 11 – 11 25 OTHER EXPENSES FROM ORDINARY ACTIVITIES Darebin City Council – 15 – 15 Information technology 3,803 2,568 3,802 2,558 State Libraries – NSW, WA, QLD, SA 51 128 51 128 EDP operating leases 780 938 780 938 Yarra Plenty Regional Library Service 50 – 50 – Office administration 502 599 495 593 William Buckland Foundation 58 – 58 – Storage and conservation 498 622 498 622 Commonplace Productions 5 – 5 – Marketing and promotion 1,687 1,364 1,651 1,328 auDA Foundation 20 – 20 – Communications 430 375 419 374 Other 64 – 64 – Travel and related expenses 388 264 387 259 6,754 3,439 6,754 3,439 Publications 444 226 398 195 8,532 6,956 8,430 6,867 Consolidated State Library Consolidated State Library of Victoria of Victoria 2008 2007 2008 2007 2008 2007 2008 2007 26 CONTINGENT LIABILITIES Note $’000 $’000 $’000 $’000 29 (Cont‘d) Note $’000 $’000 $’000 $’000 The Library Board of Victoria is not aware of any contingent liability (c) Non-cash financing and investing activities as at 30 June 2008 (2006–07 Nil). Acquisition of collections During the year the consolidated entity received collections with an aggregate fair value 27 COMMITMENTS of $1,799,312 through public donations. These acquisitions are not reflected in the Operating Leases statement of cash flows. Commitments for minimum lease payments in relation to non-cancellable operating leases are payable as follows: Property, plant and equipment Not later than one year 1,025 812 1,025 812 During the year the consolidated entity acquired property, plant and equipment with an Later than one year, aggregate fair value of $393,344 through payments made by the Department of Premier not later than five years 1,980 2,042 1,980 2,042 and Cabinet on behalf of the State Library of Victoria (Redevelopment). Later than five years ––––These acquisitions are not reflected in the statement of cash flows. 3,005 2,854 3,005 2,854 Other Commitments: 30 FINANCIAL INSTRUMENTS Not later than one year 1,375 670 1,375 670 (a) Significant Accounting Policies Later than one year, Details of the significant accounting policies and methods adopted, including the criteria not later than five years 1,713 180 1,713 180 for recognition, the basis of measurement and the basis on which income and expenses Later than five years 792 864 792 864 are recognised, with respect to each class of financial asset, financial liability and equity 3,880 1,714 3,880 1,714 instrument are disclosed in Note 1 to the financial statements. Total Commitments 6,885 4,568 6,885 4,568 Other Commitments are utilities, IT suppliers and rental of Ballarat offsite storage site. (b) Categorisation of Financial Instruments Financial Assets Category 28 REMUNERATION OF AUDITORS Cash and Fees paid and payable to the cash equivalents N/A 2 604 1,315 392 1,115 Auditor-General for auditing Receivables Loans and 3 2,187 1,538 2,190 1,564 the financial report 34 30 30 27 receivables The Auditor-General provided no other services. Short term deposits N/A 4 13,000 13,500 13,000 13,500 Other financial Financial assets 29 NOTES TO THE CASH FLOW STATEMENT assets (at amortised cost) 4 15 – – – (a) Reconciliation of Cash Equity investments Financial assets For the purpose of the Cash Flow Statement, the Library Board of Victoria considers cash to (at fair value) 4 13,238 15,040 – – include cash on hand and in banks, cash management accounts and investments in bank Financial Liabilities bills and fixed interest securities, net of bank overdrafts. Cash at end of the reporting Payables Financial liabilities period, as shown in the Cash Flow Statement, is reconciled to the related items in the (at amortised cost) 9 2,482 3,047 2,482 3,047 Balance Sheet as follows: Interest bearing Financial liabilities liabilities (at amortised cost) 10 94 107 94 107 Cash on hand 2 9 7 9 7 Cash at bank 2 595 1,308 383 1,108 (c) Credit Risk Investments 4 18,227 18,826 13,000 13,500 Credit risk arises from the financial assets of the Board, which comprise cash and 18,831 20,141 13,392 14,615 cash equivalents, receivables, short term deposits and equity investments. The Board’s (b) Reconciliation of net result for the exposure to credit risk arises from the potential default of counter parties on their year to net cash inflow from contractual obligations resulting in financial loss to the Board. Credit risk is measured operating activities at fair value and is monitored on a regular basis. Net Result for the year (2,309) 3,799 (2,535) 3,027 Depreciation of equipment 1,890 1,882 1,890 1,882 Credit risk associated with the Board’s financial assets is minimal because the main Depreciation of buildings 3,884 3,868 3,884 3,868 debtors are Victorian Government Departments. For debtors other than government, Depreciation of collection 2,345 1,303 2,345 1,303 it is the Board’s policy to carry out a thorough credit approval process. Credit terms (Profit)/loss on sale of assets 394 1 394 1 are 30 days and overdue accounts are regularly reviewed and followed up in accordance Donations in kind (1,799) (1,135) (1,799) (1,135) with the Board’s Debt Collection Policies and Procedures. Non-cash appropriation (depreciation) (1,118) (7,556) (1,118) (7,556) Grant funds received this year, The Board does not engage in hedging for its financial assets. not yet expended (1,454) (224) (1,454) (224) Repayment of finance lease 7 6 7 6 The Board does not hold any collateral as security nor credit enhancements relating Changes in Operating Assets to any of their financial assets. and Liabilities Provisions 337 471 337 471 The carrying amount of financial assets recorded in the Financial Report represents Debtors (626) (303) (626) (303) the Board’s maximum exposure to credit risk. Inventory 6 (6) 6 (6) Investments (160) 1,676 500 1,752 As at reporting date there is no event to indicate that any of the financial assets were Creditors (617) (399) (617) (399) impaired. There are no financial assets that have had their terms renegotiated so as to Prepayments (191) (243) (191) (243) prevent them from being past due or impaired and they are stated at the carrying amounts Accrued interest 88 (12) 73 (12) as indicated. The following table discloses the aging only of financial assets that are past Accrued expenses 95 17 95 17 due but not impaired: Prepaid revenue (27) (79) (27) (79) Net cash provided from operating activities 745 3,066 1,164 2,370

92/93 Library Board of Victoria Annual Report O7—O8 30 (Cont‘d) (d) Interest Rate Exposure and Ageing Analysis of Financial Assets Weighted Consoli- Interest rate exposure Not past Past due but not impaired average dated Fixed Floating Non due and effective carrying interest interest interest not Less than 1 to 3 3 1 to 5 Over 5 Impaired interest amount rate rate bearing impaired 1 month months months years years financial 2008 Consolidated Financial Assets (%) $‘000 $‘000 $‘000 $‘000 $‘000 to 1 year assets Cash and cash equivalents 1.9% 604 – 209 395 604 – – – – – – Receivables 0.0% 2,187 – – 2,187 2,033 – 151 3 – – – Short term deposits 7.0% 13,000 – 13,000 – 13,000 – – – – – – Other financial assets 0.0% 15 – – 15 15 – – – – – – Equity investments 3.1% 13,238 4,558 654 8,026 13,238 – – – – – – Total Financial Assets 29,044 4,558 13,863 10,623 28,890 – 151 3 – –– 2007 Consolidated Financial Assets Cash and cash equivalents 0.6% 1,315 – 197 1,118 1,315 – – – – – – Receivables 0.0% 1,538 – – 1,538 1,456 – 74 8 – – – Short term deposits 6.9% 13,500 – 13,500 – 13,500 – – – – – – Other financial assets 0.0% – – – – – – – – – – – Equity investments 6.1% 15,040 4,590 736 9714 15,040 – – – – – – Total Financial Assets 31,393 4,590 14,433 12,370 31,311 – 74 8 – – –

(e) Liquidity Risk Liquidity risk may arise if the Board is unable to meet its financial obligations as they fall due. The Board operates under the government‘s fair payments policy of settling financial obligations within 30 days and continuously manages risk through monitoring future cash flows and maturities planning to ensure adequate holding of high quality liquid assets. The Board’s exposure to liquidity risk is deemed insignificant based on historical data and current risk assessment. The carrying amount of financial liabilities recorded in the Financial Report represents the Board’s maximum exposure to liquidity risk. The following table discloses the contractual maturity analysis of financial liabilities:

(f) Interest Rate Exposure and Maturity Analysis of Financial Liabilities Weighted Consoli- Interest rate exposure Nominal Maturity dates average dated Fixed Floating Non amount Less than 1 to 3 3 1 to 5 Over 5 effective carrying interest interest interest 1 month months months years years interest amount rate rate bearing to 1 year 2008 Consolidated Financial Liabilities (%) $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 Payables 0.0% 2,482 – – 2,482 2,482 2,482 – – – – Finance lease liabilities 6.9% 94 94 – – 94 2 4 16 72 – Total Financial Liabilities 2,576 94 0 2,482 2,576 2,484 4 16 72 – 2007 Consolidated Financial Liabilities Payables 0.0% 3,047 – – 3,047 3,047 3,047 – – – – Finance lease liabilities 6.9% 107 107 – – 107 2 4 16 85 – Total Financial Liabilities 3,154 107 – 3,047 3,154 3,049 4 16 85 –

(g) Market Risk The Board is exposed to market risk primarily through interest rate risk and equity price movements quoted on the Australian Stock Exchange, with minimal exposure to foreign currency risk. Foreign currency risk Exposure to foreign currency risk arises only through the Board’s payables, relating to the acquisition of collection items from overseas. This risk is mitigated by the fact that any adverse foreign currency movements will be offset by a reduction in purchases. Interest rate risk Exposure to interest rate risk may arise primarily through the Board’s interest-bearing assets. Mininisation of risk is achieved by continuous monitoring of investment rates and reinvestment of funds for longer terms where possible. Also, the Board only undertakes fixed rate or non-interest-bearing, financial liability instruments. Equity market risk Exposure to equity market risk arises from the Board’s direct investments in equities and fixed interest securities quoted on the Australian Stock Exchange. Prior to 2008, this exposure was reduced due to the fact that these investments were held within a diverse, managed fund. In 2008 the Board changed its Fund Manager and its investment policy to one of direct share holding. The Board’s exposure to losses from adverse price movements is not hedged. The carrying amount of equity investments recorded in the Financial Report represents the Board’s maximum exposure to equity market risk. Sensitivity disclosure analysis Taking into account past performance, future expectations and economic forecasts the Board believes that the following movements are ‘reasonably possible’ over the next 12 months (base rates are sourced from Reserve Bank of Australia and Australian Stock Exchange): A proportional exchange rate movement of +5% (depreciation of AUD) and -5% (appreciation of AUD) against the USD; A parallel shift of +1% and -1% in market interest rates (AUD) from year end rates of 7.25%; A proportional equity price movement of +5% (+261 points) and -5% (-261 points) from the year end S&P/ASX200 benchmark index of 5215.3. The following table discloses the impact on net operating result and equity for each category of financial instrument held by the Board at year end.

2008 Consolidated Carrying Foreign exchange risk Interest rate risk Equity market risk amount -5% +5% -1% +1% -5% +5% Net result Equity Net result Equity Net result Equity Net result Equity Net result Equity Net result Equity Financial Assets $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 $‘000 Cash and cash equivalents 604 – – – – (2) (2) 2 2 – – – – Receivables 2,187 – – – – – – – – – – – – Short term deposits 13,000––––(130) (130) 130 130 – – – – Other financial assets 15 – – – – – – – – – – – – Equity investments 13,238 – – – – (7) (7) 7 7 (401) (401) 401 401 Financial Liabilities –––– Payables 2,482 – – – – – – – – – – – – Finance lease liabilities 94 – – – – – – – – – – – – – – – – (139) (139) 139 139 (401) (401) 401 401 30 (Cont‘d) 33 STAFFING PROFILE (h) Fair value Table 1 Number of Executive Officers Classified into ‘Ongoing‘ and ‘Special Projects‘ The Board considers that the carrying amount of financial assets and liabilities recorded All Ongoing Special Projects in the financial report to be a fair approximation of their fair values at year end. The fair Class No. Var No. Var No. Var values are determined as follows: EO-1 000000 the carrying amount is considered to be a fair approximation of fair value where EO-2 10 1000 the financial instruments are of a short term nature and the expectation is that EO-3 303000 they will be paid in full; and Total 404000 the fair value of financial assets with standard terms and conditions and traded in active liquid markets are determined with reference to quoted market prices. Table 2 Breakdown of Executive Officers into Gender for ‘Ongoing‘ and ‘Special Projects‘ Ongoing Special Projects Consolidated State Library Male Female Vacan- Male Female Vacan- of Victoria cies cies 2008 2007 2008 2007 Class No. Var No. Var No. No. Var No. Var No. 31 SUPERANNUATION $’000 $’000 $’000 $’000 EO-1 0 0 0 0 0 0 0 0 0 0 The board made superannuation EO-2 0 0 1 0 0 0 0 0 0 0 contributions for employees as follows EO-3 1 0 2 0 0 0 0 0 0 0 Defined benefit plan Total 1 0 3 0 0 0 0 0 0 0 State Superannuation Fund 660 701 660 701 Defined contribution plan Table 3 Executives with Remuneration over $100,000 2008 2007 VicSuper 1,155 1,039 1,148 1,032 44 Private superannuation funds 177 152 177 152 Add Vacancies 0 0 1,992 1,892 1,985 1,885 Executives Employed with total remuneration below $100,000 0 0 There are no superannuation contributions outstanding as at 30 June 2008. Accountable officer (Secretary) 0 0 The Library Board of Victoria has no responsibility for unfunded liabilities associated with Less Separations 0 0 any of the above mentioned superannuation schemes. Employer contributions vary from Total Executive Numbers at June 2008 4 4 7.5% to 17% depending on employee fund membership. Table 4 Number of Executive Officers for the Department‘s Portfolio Entities 32 RESPONSIBLE PERSONS Total Vacancies Male Female The Minister for the Library Board of Victoria is Lynne Kosky MP, Minister for the Arts. No. Var No. No. Var No. Var The Minister for the Arts is remunerated by the State Government of Victoria. Portfolio agencies The Accountable Officer of the Library is Ms Anne-Marie Schwirtlich. Remuneration received State Library of Victoria 4 0 0 1 0 3 0 or receivable by the Accountable Officer in connection with the management of the Library Total 4 0 0 1 0 3 0 during the reporting period was in the range $240,000-$249,000 ($230,000-$239,000 in 2007). The names of Board members who have held office during the year are: Table 5 Ongoing Fixed Term The Hon. John Cain (President) Headcount & Casual Mr Kevin Quigley (Deputy President) June 2007 – June 2008 Employees Ms Catherine Dale Employees Full time Part time FTE FTE Ms Susan Halliday (Headcount) (Headcount) (Headcount) Mr Stephen Kerr June 08 260 225 35 242.60 88.66 Mr Glenn Mescher June 07 295 262 33 275.10 73.35 Ms Patricia O’Donnell (retired 23 May 2008) Ms Robyn Annear June 08 June 07 Professor Vijoleta Braach-Maksvytis Ongoing Fixed Term Ongoing Fixed Term Mr Tom Bentley (granted leave of absence from January to August 2008) & Casual & Casual The Hon. Sherryl Garbutt (from September 2007) Employees Employees No member of the Board has received remuneration or retirement benefits during 2007–08. Employees FTE FTE Employees FTE FTE Gender (Headcount) (Headcount) Remuneration of executives Male 104 98.1 36.03 121 114.6 29.95 The numbers of executive officers, other than Ministers and Accountable Officers, and Female 156 144.5 52.63 174 160.5 43.4 their total remuneration during the reporting period are shown in the first two columns in Age the table below in their relevant income bands. The base remuneration of executive Under 25 5 5 19.08 35 34.4 25.96 officers is shown in the third and fourth columns. Base remuneration is exclusive of bonus 25–34 27 26.6 40.06 77 69.8 13.8 payments, long-service leave payments, redundancy payments and retirement benefits. 35–44 69 63.7 8.65 123 114.6 12.77 45–54 106 97.7 13.4 52 49 6.77 Factors affecting total remuneration payable to executives over the year include some 55–64 49 45.8 7.47 4 3.8 0 executives receiving bonus or termination payments, and adjustments made to Over 64 4 3.8 0 4 3.5 14.05 remuneration ranges. Classification VPS 1 1 1 18.26 2 2 11.49 Total Remuneration Base Remuneration VPS 2 61 54.4 20.63 66 58.6 17.86 2008 2007 2008 2007 VPS 3 86 80.6 31.77 109 101.4 24.45 Income Band No. No. No. No. VPS 4 49 45.9 6.6 50 47.3 6.45 under $100,000 1 1 0 1 VPS 5 33 31.5 4..4 36 34.6 5.1 $110,000 – 119,999 0 0 0 1 VPS 6 20 20 3 19 19 3 $140,000 – 149,999 1 0 3 1 STS 110110 $150,000 – 159,999 2 1 0 0 Executives 0 0 4 0 0 4 $160,000 – 169,999 0 0 0 1 Other 9 8.2 0 12 11.2 1 $170,000 – 179,999 0 2 0 0 Total numbers 4 4 3 4 Total amount ($‘000) $461 $505 $436 $424

94/95 Library Board of Victoria Annual Report O7—O8

Library Board of Victoria Annual Report 2007–08

Published by the State Library of Victoria 328 Swanston Street Melbourne, Victoria 3000

Also published on slv.vic.gov.au © State Library of Victoria 2008

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