The annual RepoRT 2008

CONTENTS

THE YEAR IN BRIEF ...... 4 CARL XVI GUSTAF – ’S ...... 5 REPORT FROM THE MARSHAL OF THE REALM ...... 6

ROYAL COURT For Sweden – With the Times ...... 7 Financial reporting ...... 7 The Court Administration’s use of funds ...... 8 Staff ...... 9

THE COURT ADMINISTRATION Offi ce of the Marshal of the Realm ...... 10 Offi ce of the Marshal of the Court with Offi ce of Ceremonies ...... 12 H.M. The Queen’s Household ...... 16 H.R.H. The Crown Princess’s Household ...... 19 H.R.H. The Duchess of Halland’s Household ...... 21 The Royal Mews ...... 22

THE ADMINISTRATION The Royal Collections with the Bernadotte Library ...... 24 The Offi ce of the Governor of the Royal ...... 29 - Palace Administration ...... 30 - Palace Administration with the Crown Lands ...... 32 - Gripsholm Administration...... 33

ROYAL DJURGÅRDEN ADMINISTRATION Operations ...... 34

ROYAL PALACE ADMINISTRATION ANNUAL ACCOUNTS 2008 Notes to the fi nancial statements ...... 36 Financial statements ...... 37 Auditor’s report ...... 41

ROYAL DJURGÅRDEN ANNUAL ACCOUNTS 2008 Notes to the fi nancial statements ...... 42 Financial statements ...... 43 Auditor’s report ...... 44

Diagram overview ...... 45 theme pages state visits ...... 46 theme pages ceremonies ...... 50 presentations ...... 52 iary – Excerpts from the ’s offi cial programme in 2008...... 54 Royal glossary ...... 63 Organisation ...... 64

THE ROYAL COURT 2008 3 THE YEAR IN BRIEF

Considerable number of offi cial engagements

Five state visits, two of which were outgoing. The King opened the Parliamentary Session, and held meetings of the Advisory Council on Foreign Affairs and meetings. Thirty four ambassadors were received during formal audiences Offi cial dinners, ministerial lunches and the traditional dinner for the Nobel Laureates Crown Princess Victoria led a meeting of the Advisory Council on Foreign Affairs for the fi rst time Commitment to important social issues

Crown of Knowledge – the royal academies gathered under the theme “Our countryside in a state of fl ux” Integration issues and young leadership in focus The Queen was involved in several conferences relating to children and young people, dementia and care of the elderly The Crown Princess took part in a manifestation against street violence

Record number of visitors to the royal palaces

Bernadotte music – welcome extension of concert activities 786,650 visitors to the royal palaces, of which around half a million visited the Royal Palace of Stockholm Well-attended exhibition, “Two centuries of Bernadotte portraits”, in the Hall of State Work to prepare Rosersberg Palace as a destination for visitors

Preserving our cultural heritage

Planned investments in security continue at the Royal Palace of Stockholm Crumbling façades require extensive work over several years at the Royal Palace of Stockholm Major restoration work on fl oors, walls and ceiling in the Bernadotte Gallery, the Audience Chamber, and Princess Sibylla’s offi cial guest apartments

Energy-saving campaign and continued environmental work

Installation of geothermal pumps on Royal Djurgården Less mileage using petrol-driven cars, and the Royal Mews tries out electric cars Major environmental clean-up operation at the dry dock at Beckholmen

4 THE ROYAL COURT 2008 King Carl XVI Gustaf – Sweden’s Head of State

SWEDEN’S HEAD OF STATE. The Constitution Act rules that the “holder of Sweden’s is the nation’s Head of State”. Sweden is thus a constitutional . Sweden’s King, Carl XVI Gustaf, came to the throne in 1973, and is the 74th . The organisation that surrounds the Head of State is called the Royal Court.

Sweden is one of the oldest in the world. A castle has The Constitution Act also states that The King shall chair stood on the site of the Royal Palace for over a thousand years. information and change of government cabinet meetings, and There has been a reigning monarch at the castle for several meetings of the Advisory Council on Foreign Aff airs. centuries, right up to the present day. The King shall also open the Parliamentary Session. In all The Swedish monarchy has performed its duties in vari- other respects, it is the monarch’s duty to represent Sweden ous diff erent forms throughout history. As with our Nordic at incoming and outgoing state visits, and to receive foreign neighbours, and , Sweden is now a consti- ambassadors for accreditation. tutional monarchy, which means that the monarchy’s author- If The King is prevented from carrying out his duties as ity is regulated by the constitution. Head of State, for example due to foreign visits to distant or The offi cial duties of the Swedish monarchy are chiefl y inaccessible regions, Crown Princess Victoria, Prince Carl symbolic, as a “collective representative and symbol of the Philip or Princess Madeleine (in of succession) step in country”. as temporary representatives.

THE ROYAL COURT 2008 5 Report from the Marshal of the Realm

of the royal academies, based on the theme, “Our environ- ment in a state of fl ux”. The seminars were all televised and shown on Swedish Television. The Royal Court is also responsible for preserving and displaying the cultural heritage that is associated with the history of the monarchy. A growing band of Swedish and foreign visitors is sharing in this cultural heritage. Last year, 786,650 visits were registered at the royal palaces, of which almost half a million were to the Royal Palace. Visitor activi- ties are fi nanced via entrance fees. The Royal Court and Palace Administrations were grant- ed an increase in the state allocation of SEK 10 million ahead of the 2008 fi nancial year, of which SEK 2 million is a tem- porary increase for the next three years. The increase in the allocation is mainly intended to fi nance heightened security Marshal of the Realm Mr Ingemar Eliasson. Photo: Clas Göran Carlsson. measures and cover the costs of The Crown Princess’s ex- In the constitution, the (the Swedish ) has laid tended offi cial commitments. down that “The King or Queen, who holds Sweden’s throne in The increase has been allocated to investments in systems accordance with the order of succession, is the nation’s Head of for improving protection for both visitors and staff , as well State” (RF 1:5). When the current Constitution Act was adopted, as buildings. It has also fi nanced raised manning levels dur- it was stated that the Head of State “carries out an important ing the palace guard’s night watch. Princess Sibylla’s offi cial function in his or her capacity as collective representative and guest apartments were restored during the year, and exten- symbol for the country”. sive eff orts were made to environmentally adapt operational The entire Royal Family contributes to this function. There is forms and machinery. considerable demand for their involvement in events in Sweden The proportion of the allocation increase that is to fi nance and abroad. During the year, 1,488 invitations were received. the extended activities of The Crown Princess is being used The King and Queen participated in 282 diff erent events, both to gradually and consciously build up the service required by separately and together. The Crown Princess received 226 in- The Crown Princess and her siblings. The successor to the quiries regarding her participation in various events. Prince Carl throne’s need to gradually begin organising her own offi cial Philip and Princess Madeleine are also increasingly taking part representation and her own household is taking place stead- in the task of representing Sweden in various settings. ily, and with a long-term approach. In order to fulfi l his duties, the Head of State must be well- According to government instructions, 51 percent of the informed about events around the world. This is the purpose government allocation is apportioned to the Court Administra- of the cabinet briefi ngs. Their majesties The King and Queen tion, and 49 percent to the Palace Administration. The majority have also been inviting individual ministers to working lunches of the expenditure comprises salaries and social security con- for many years now, and attended presentations on current is- tributions. The funds granted to the Court Administration are sues by government representatives. A considerable number of used to fi nance all offi cial representation and programme activi- visiting Heads of State and government have been granted audi- ties, ceremonial and other transportation, communication and ences, as have representatives from international organisations. overall management of all operations at the Royal Court. This is Decisions about which visits and events to take part in are also carried out at a cost that is the equivalent of around SEK 6 per made based on the need for a broad knowledge of social condi- inhabitant in Sweden. The cost of running and maintaining the tions. The Royal Court aims for breadth and depth in the planning cultural heritage consisting of the royal palaces and their eff ects and carrying through of events. This has led to the organisation of amounts to the same. This should be seen as evidence of effi - several theme days during the year at various locations around the cient administration and a good return on tax revenue. country, on issues such as integration, elderly care and bioenergy. It is The King’s wish that the Royal Palace of Stockholm Stockholm, March 2009 should function as a meeting place for various activities. Their Majesties The King and Queen have opened up the palace for seminars and talks on a variety of subjects. The Palace has also served as a venue for a considerable number of public concerts and exhibitions. A series of seminars entitled Crown Ingemar Eliasson of Knowledge was arranged during the autumn with the help Marshal of the Realm

6 THE ROYAL COURT 2008 THE ROYAL COURT

The King and Queen at the opening of the exhibition, “Two centuries of Bernadotte portraits”, in the Hall of State at the Royal Palace. Photo: Jan-Erik Henriksson/Scanpix. For Sweden – With the Times motto for the entire organisation

THE ROYAL COURT’S chief duty is to assist the Head of State and other members of the Royal Family in their offi cial obligations. This duty also includes preserving and protecting the royal cultural heritage, and exhibiting this cultural heritage to the wider public. The King’s motto, “For Sweden – With the Times”, serves as a guide for everything we do at the Royal Court.

The Royal Court’s duties are divided up as follows: provide clear reporting on how this allocation is used (see Programme of activities and representation page 8). Preservation and maintenance of cultural heritage Visitor activities 2. The Palace Administration is fi nanced partly by the Management of several overall functions state allocation, and partly by income from guided tours of the royal palaces and sales from the royal gift shops. In or- For the purposes of state funding and reporting, the Royal ganisational terms, the Palace Administration comprises the Court is divided up into three separate units, which diff er in Royal Collections with the Bernadotte Library, and the Offi ce relation to fi nancing and the manner of reporting: of the Governor of the Royal Palaces with their palace admin- istrations. Income and expenditure for the Palace Adminis- 1. The Court Administration is fi nanced by an alloca- tration’s activities are reported on pages 36 – 41. tion from the state, called the Appanage. In organisational terms, the Court Administration comprises the Offi ce of 3. The Royal Djurgården Administration (RDA) comes the Marshal of the Realm, the Offi ce of the Marshal of the under the Offi ce of the Governor. Operations are self-fi nanc- Court, H.M. The Queen’s Household, H.R.H. The Crown ing through rental and leasing income. Revenue and expenses Princess’s Household, H.R.H. The Duchess of Halland’s should balance in the long-term, and any possible surplus be Household, and the Royal Mews. According to an agree- used solely for the long-term and sustainable development of ment with the government, the Court Administration must Royal Djurgården (see pages 42 – 44 for further information).

THE ROYAL COURT 2008 7 THE ROYAL COURT

Karl XI’s Gallery at the Royal Palace of Stockholm. Photo: Bruno Ehrs.

State allocation expenditure for the activities of the Court Administration is Last year, the Royal Court was granted a total of SEK 109.5 distributed among the various organisational units as follows: (98.5) million by the Riksdag, an increase of 11.2 percent com- 29 (28) percent for such overall management as comes pared with the previous year. According to an agreement with under the organisation of the Offi ce of the Marshal of the the government, 51 percent of the state allocation, or SEK 55.8 (50.4) million was apportioned to the Court Administration, Realm. The personnel and functions that are included in and 49 percent, or SEK 53.7 (48.1) million to activities within the Offi ce serve all the various activities of the Court and the Palace Administration. Revenue from visitor and retailing Palace Administrations. activities amounted to SEK 47.8 (47.0) million. The fi nancial 23 (26) percent for such activities as come under the result for RDA amounted to SEK 12.1 (1.5) million. organisation of the Offi ce of the Marshal of the Court with Offi ce of Ceremonies, chiefl y costs relating to official State allocation, excluding non-recurring items representation and travel. Amounts in SEK millions 2008 2007 2006 2005 2004 20 (21) percent for such activities as come under the The Court Administration 55.8 50.4 49.6 48.6 48.2 organisation of H.M. The Queen’s Household, chiefl y The Palace Administration 53.7 48.1 47.9 47.0 46.3 costs relating to staff within the who work Change compared to previous 11.2 1.0 2.0 1.1 3.3 in the kitchens and serve at offi cial dinners at the Royal year (%) Palace and . Use of funds within the Court Administration 8 (6) percent for such activities as come under the or- ganisation of H.R.H. The Crown Princess’s Household. The part of the state allocation that fi nances the Court Admin- istration has been distributed among the various organisational 20 (19) percent for such activities as come under the units. The majority of the expenditure, or 67 percent, com- organisation of the Royal Mews, of which around half of prises salaries, including social security contributions. Total expenditure is attributable to ceremonial transportation.

8 THE ROYAL COURT 2008 THE ROYAL COURT

Staff and further training ing illness by carrying out an ergonomic review of workplaces The Royal Court employed a total of 212 (210) people on a and conducting risk assessments, but also for individual permanent basis during the year, the equivalent of 199 (197) health promotion measures. A contribution is off ered every full-time posts. In addition to these employees, a consider- year to support employees’ own fi tness activities. Every year, able number of people are taken on each year on temporary the Personnel Department arranges a health day for staff , assignments, for example in connection with offi cial and gala which is organised in the form of outdoor activities. Absence dinners, and during the summer season in the parks and for due to sickness was 2.4 (2.6) percent, which is below the na- visitor activities. These temporary assignments correspond tional average. One explanation for the extremely low sick- to around 62 (59) full-time posts on an annual basis, and ness fi gures may be that the Royal Court’s employees have a provide employment for around 550 individuals every year. strong commitment to and interest in their work, as well as a Regular seminars and lectures are organised as part of the stimulating working environment, with a valuable royal cul- Royal Court’s skills development programme, mainly on tural heritage to protect. subjects of a historical and cultural nature. Several training courses have been conducted on subjects relating to organi- Specialist skills within unique professions sation, leadership and working environment. Further training The Royal Court’s task of representing, preserving and ex- in fi rst aid and the use of defi brillators has been carried out hibiting a living cultural heritage places high demands on as part of the Royal Court’s eff orts to improve safety. A new our employees. This is the workplace of a signifi cant number staff reporting system has been acquired in order to boost ef- of qualifi ed specialists representing unique professions and fi ciency and cut back on paper consumption. crafts associated with a court. With their special knowledge, all employees make a professional contribution towards en- Working environment suring that the Head of State and his family are able to carry The Royal Court is proactive in its eff orts to minimise the out their offi cial duties successfully and with a high level of risk of ill health. All staff are covered by an agreement that the quality. Royal representation makes great demands in relation Royal Court has entered into with a healthcare company. The to integrity, precision and an appreciation of high quality. company has been engaged mainly with the aim of prevent- Future retirements require resources A review of the Royal Court’s future staff supply has revealed that almost 30 percent of employees will reach retirement age by the year 2013. This will require special recruitment eff orts, and increased resources. Several of the administrative tasks have been rationalised and streamlined, but the majority of the work must be done by hand and cannot be replaced by mod- ern technology. The transfer of skills over time requires conti- nuity, planning and a long-term approach. In many cases, skills are passed on over a long period of practical training. Thus a considerable proportion of the specifi c knowledge that exists in relation to how a royal family performs its offi cial duties, is managed and developed, is traditionally passed down from older employees to younger ones. These periods of overlap will need to be extended in order to safeguard these skills, which will mean higher salary costs over the next few years. Staff

2008 2007 2006 2005 2004 Number of permanent 212 210 209 200 203 employees Proportion of female employees, % 51 50 50 50 53 Proportion of male employees, % 49 50 50 50 47 Average age 50.4 50.5 51 50.3 49.6 Absence due to sick leave, 2.4 2.6 3.0 3.3 3.9 % of working hours Photos: Bruno Ehrs.

THE ROYAL COURT 2008 9 THE COURT ADMINISTRATION Offi ce of the Marshal of the Realm

The King and Queen interviewed by Katarina Sandström, Swedish Television, during a to . One of many inquiries from the mass media dealt with by the Information Department at the Offi ce of the Marshal of the Realm. Photo: Leif R Jansson/Scanpix. Royal task of leading and coordinating

THE OF THE MARSHAL OF THE REALM is the Marshal of the Realm’s staff offi ce, which is responsi- ble for leading and coordinating activities within the Royal Court on behalf of the Head of State. The Marshal of the Realm is head of the Royal Court, and is responsible for contact with the Riksdag and the government.

The Marshal of the Realm chairs a management council, in Sweden, as well as in other ceremonies as requested by which comprises the directors of the various offi ces and staff The King; the Principal Secretary, who deals with issues of functions. The Offi ce of the Marshal of the Realm includes a general administrative and legal nature, and the Solicitors the Secretariat, and the Personnel, Finance and Information to H.M. The King, who act as legal advisers. There is also departments. The offi ce also has responsibility for ceremonial the Medical Household, with the physician to The King and music. court dentist. Furthermore, the offi ce has a number of functions at The The offi ce also includes the Ecclesiastical Household, King’s disposal. These include the of the Robes, which comprises a chaplain to The King, Pastor of the Court who has an advisory function and takes part in state visits parish, a court organist and court priests from the various

10 THE ROYAL COURT 2008