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Oswestry Rural Parish Council

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Oswestry Rural Parish Council Oswestry Rural Parish Council Minutes of the Meeting of the Parish Council held on Tuesday 29 September 2015, in Rhydycroesau Village Hall starting at 7pm Present: Councillors: M Lee (Chair), S Chalk, W Cheetham, P Davies, V Edwards, S Jones and A Milner and P Milner. Shropshire Councillor: Joyce Barrow Clerk: Carole Warner Members of the Public: 9 45/15 Public Participation Period: Mr Elliot Roberts-Jones spoke in connection with his application for the vacant Councillor position for the Sychtyn Ward. Mr Shaun Jones from Halls spoke in connection with the planning application at Waen Lane, Maesbury Marsh. He distributed plans of the site and its position in relation to other sites. He requested the Council to support the application. 46/15 Apologies for absence: Cllrs J Barlow, P Broomby, V Byrne and P May (accepted). 47/15 Minutes The minutes of the Meeting held on 25 August 2015 were approved. 48/15 Disclosable Pecuniary Interests: a. Members were reminded that they are required to leave the room during the discussion and voting on matters in which they have a disclosable pecuniary interest, whether or not the interest is entered in the register of members’ interests maintained by the Monitoring Officer. Cllr Lee declared bias and predetermination in agenda item 6bi (Planning). Cllr Jones declared bias and predetermination in agenda item 6bx (Planning). b. To consider any requests for Dispensation None c. Members were reminded that they are required to declare any acceptance of gifts and hospitality. 49/15 Police Report The Police were not in attendance. Members had received a written report prior to the meeting. General discussion took place. 50/15 Planning a. Decisions Received - noted i. 15/02822/VAR Ridgewood, Coed Y Go, SY10 9AE Variation of Condition No. 2 attached to Planning Permission 14/02077/FUL dated 13 November 2014 to reduce size of property to suit applicants needs Decision: Grant Permission (ORPC: Support) Clerk: Carole Warner, Orchard Cottage, Rowe Lane, Welshampton, Ellesmere, SY12 0QB Tel. 01948 710672 email: carolemwarner@hotmail.co.uk www.2shrop.net/oswestry-rural-parish-council ii. 15/02505/FUL The Lowlands, Crickheath, SY10 8BS Extension to existing stables and erection of indoor lunge pen/hay barn and outdoor arena with associated works Decision: Grant Permission (ORPC: Support) iii. 15/03300/FUL Windyridge , Rectory Close, Trefonen, Shropshire, SY10 9FF Demolition of existing domestic residential bungalow removal of heating oil contaminated ground following severe fire and reinstatement of domestic residential bungalow. Decision: Grant Permission (ORPC: Support) iv. 15/02762/VAR Trefonen C Of E School , School Lane, Trefonen, SY10 9DY Variation of Condition No. 1 attached to Planning Permission CC2005/0018 dated 06 July 2005 to retain the demountable accommodation for a further temporary period of ten years Decision: Grant Permission (ORPC: Support) v. 15/03021/FUL 2 Post Office Row, The Terrace, Old Post Office Lane, Trefonen, SY10 9DL Erection of a first floor extension to front elevation. Decision: Grant Permission (ORPC: Support) vi. 15/02254/REF Proposed Dwelling South Of Fernhill Off Spring Bank Trefonen Erection of 1No single storey dwelling Decision: Appeal Dismissed (ORPC: Object) vii. 15/02846/FUL Proposed Dwelling Adjacent Leeside, Gibraltar Lane, Treflach Erection of one dwelling and formation of vehicular access Decision: Refuse (ORPC: Support) viii. 15/00592/FUL Quarry House, Nantmawr, SY10 9HL Proposed alterations and extensions to previously approved holiday let accommodation Decision: Grant Permission (ORPC: Support) b. Applications Received - to consider response Cllr Lee left the meeting Cllr Chalk took over as Chair i. 15/02924/OUT OUT Land to South East of Waen Lane, Maesbury Marsh Outline application for residential development (to include access) It was resolved to object to the application. The site in question is considered to be outside the development boundary for Maesbury Marsh under the OBC saved policies and the Parish is ‘Countryside’ under the emerging SAMDev SPD. This classification was not included in the Planning Inspector’s Main Modifications following examination and therefore appropriate weight can be given to this classification. Should Officers recommend the application for approval the Council considers its reasons for objection are valid material considerations and request the application be determined by the Planning Committee. Cllr Lee re-joined the meeting as Chair ii. 15/02392/FUL Land Adj White House, Crickheath, SY10 8BW Erection of 1 affordable dwelling and detached garage with plant and wet-room. It was resolved to support the application. Minutes 29 September 2015 2 of 6 iii. 15/02991/FUL The Old School, Morton, SY10 8AJ Erection of extension; replace flat roof of existing extension with pitched roof; refurbishment and internal alterations to existing dwelling; demolition of existing gable wall and erection of garage/car port It was resolved to support the application. iv. 15/03111/FUL The Cottage, Gwern-y-brenin, SY10 8AR Erection of a two-storey extension and alterations to existing dwelling. It was resolved to support the application. v. 15/03462/FUL Dwelling South Of Foxhall, Aston Erection of 1No occupationally restricted dwelling and installation of septic tank It was noted that there were issues requiring clarification. It was agreed to request a deferment to the next meeting. vi. 15/03386/COU Richardson Bros, Brookside, Morda, SY10 9PG Change of use from B2 to a mixed use of B1, B2 and B8 (storage) It was advised this application had been determined (grant permission) at the Planning Committee meeting held that afternoon. vii. 15/03478/FUL Ty Nant, Sychtyn, Trefonen, SY10 9EF Erection of two storey extension to side elevation and single storey extension to front elevation It was resolved to support the application. viii. 15/03676/FUL Proposed Garden Centre, Weston Erection of a garden centre and associated works It was resolved to object to the application due to serious concerns relating to Highways matters. It was noted that Highways England had requested additional information. It was requested the Council be advised of any additional information supplied relating to Highways so that it can re-assess its response. ix. 15/03517/FUL Summerhill, Trefonen, SY10 9DT Erection of two storey extension and conversion of attached barn together with associated alterations and siting of mobile home for the duration of the works It was resolved to support the application. Cllr Jones left the meeting x. 15/02851/FUL Blackthorn Fishery, Ty Canol, Trefonen, SY10 9EB Erection of 3No log cabins to replace existing bivvy pitches It was resolved to support the application. Cllr Jones re-joined the meeting xi. 15/03739/VAR Manor Farm, Crickheath, SY10 8BN Variation of Conditions 3, 4, 5 and 6 of planning permission 15/00240/FUL formation of solar farm It was noted this application had been classified incorrectly and was a ‘discharge of conditions’ application. Parish Councils do not respond to this type of application. c. Construction Traffic Management Plans Following discussion it was resolved to consider requesting a Construction Traffic Management Plan on planning applications in Trefonen. 51/15 Councillor Vacancy (Sychtyn Ward) a. To confirm co-option procedures It was noted that a second applicant was not in attendance due to holiday. Minutes 29 September 2015 3 of 6 It was resolved to conduct the vote for filling the vacancy by secret ballot. b. To consider co-option of Parish Councillor Mr Elliot Roberts-Jones was co-opted to fill the vacant position. 52/15 Parish Clerk’s Report a. Website contact details The Clerk requested Members to check whether their contact details on the website were correct. b. Remembrance Sunday Service The Clerk requested Members to note the Service would take place in Trefonen on 8 November. The Police had advised they would not be able to attend so volunteer stewards would be required for the road closure period. c. Seat at The Cliff, Rhydycroesau The Clerk advised the seat had been installed. Members thanked Mr Edgar Evans and other local residents for installing the seat. d. SALC AGM 2015 The invitation to the AGM, now to be held at Shirehall, was noted. 53/15 Financial Matters a. Balances for Information Noted. b. Outstanding accounts The following accounts were approved for payment: SLCC 75.68 Highline Electrical Ltd 723.90 Royce Landscapes 303.00 Llanyblodwel Parish Council 372.00 Paul Ashby Locksmith 72.00 c. Bank reconciliation It was noted Cllr Cheetham had signed the Bank Reconciliation prior to the meeting. d. External Audit Report The External Auditor’s Report for the year ending March 2015 was noted. The Clerk confirmed she had publicised the conclusion of the Audit as instructed by the Auditors. e. Neighbourhood Fund Annual Return The Return was approved for signature. f. Community Grants It was agreed formal procedures (including the approved Gant Policy) were required but no budget for grants was available this current financial year. A budget would be considered for 2016/2017 financial year. 54/15 Finance and Services Committee a. To note Minutes of meetings held on 11 August and 8 September 2015 Noted b. To consider recommendations regarding: i. Asset Register The Register was approved. ii. Grounds Maintenance Minutes 29 September 2015 4 of 6 The invitation to tender document was approved and it was agreed to invite Royce Landscapes, P&W Contracting Ltd and Oswestry Town Council. iii. Street Light Maintenance The invitation to quote document was approved and it was agreed to invite Highline Electrical Ltd, Eon Highways Lighting and Paddock Electrical (Middleton, Welshpool). The critical repairs outlined in the quote dated 15 September amounting to £3,501 were approved. iv. Parish Strategic Plan The Plan was adopted. 55/15 Policy Review a. Equipment Hire Policy It was resolved to adopt the Policy. 56/15 Councillor Reports - to report on meetings attended a.
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