Rural Parish Council

Minutes of the Meeting of the Parish Council held on Tuesday 29 September 2015, in Rhydycroesau Village Hall starting at 7pm

Present: Councillors: M Lee (Chair), S Chalk, W Cheetham, P Davies, V Edwards, S Jones and A Milner and P Milner. Councillor: Joyce Barrow Clerk: Carole Warner Members of the Public: 9

45/15 Public Participation Period: Mr Elliot Roberts-Jones spoke in connection with his application for the vacant Councillor position for the Sychtyn Ward. Mr Shaun Jones from Halls spoke in connection with the planning application at Waen Lane, Maesbury Marsh. He distributed plans of the site and its position in relation to other sites. He requested the Council to support the application.

46/15 Apologies for absence: Cllrs J Barlow, P Broomby, V Byrne and P May (accepted).

47/15 Minutes The minutes of the Meeting held on 25 August 2015 were approved.

48/15 Disclosable Pecuniary Interests: a. Members were reminded that they are required to leave the room during the discussion and voting on matters in which they have a disclosable pecuniary interest, whether or not the interest is entered in the register of members’ interests maintained by the Monitoring Officer. Cllr Lee declared bias and predetermination in agenda item 6bi (Planning). Cllr Jones declared bias and predetermination in agenda item 6bx (Planning). b. To consider any requests for Dispensation None c. Members were reminded that they are required to declare any acceptance of gifts and hospitality.

49/15 Police Report The Police were not in attendance. Members had received a written report prior to the meeting. General discussion took place.

50/15 Planning a. Decisions Received - noted i. 15/02822/VAR Ridgewood, Coed Y Go, SY10 9AE Variation of Condition No. 2 attached to Planning Permission 14/02077/FUL dated 13 November 2014 to reduce size of property to suit applicants needs Decision: Grant Permission (ORPC: Support)

Clerk: Carole Warner, Orchard Cottage, Rowe Lane, Welshampton, Ellesmere, SY12 0QB Tel. 01948 710672 email: [email protected] www.2shrop.net/oswestry-rural-parish-council ii. 15/02505/FUL The Lowlands, Crickheath, SY10 8BS Extension to existing stables and erection of indoor lunge pen/hay barn and outdoor arena with associated works Decision: Grant Permission (ORPC: Support) iii. 15/03300/FUL Windyridge , Rectory Close, Trefonen, Shropshire, SY10 9FF Demolition of existing domestic residential bungalow removal of heating oil contaminated ground following severe fire and reinstatement of domestic residential bungalow. Decision: Grant Permission (ORPC: Support) iv. 15/02762/VAR Trefonen C Of E School , School Lane, Trefonen, SY10 9DY Variation of Condition No. 1 attached to Planning Permission CC2005/0018 dated 06 July 2005 to retain the demountable accommodation for a further temporary period of ten years Decision: Grant Permission (ORPC: Support) v. 15/03021/FUL 2 Post Office Row, The Terrace, Old Post Office Lane, Trefonen, SY10 9DL Erection of a first floor extension to front elevation. Decision: Grant Permission (ORPC: Support) vi. 15/02254/REF Proposed Dwelling South Of Fernhill Off Spring Bank Trefonen Erection of 1No single storey dwelling Decision: Appeal Dismissed (ORPC: Object) vii. 15/02846/FUL Proposed Dwelling Adjacent Leeside, Gibraltar Lane, Erection of one dwelling and formation of vehicular access Decision: Refuse (ORPC: Support) viii. 15/00592/FUL Quarry House, Nantmawr, SY10 9HL Proposed alterations and extensions to previously approved holiday let accommodation Decision: Grant Permission (ORPC: Support) b. Applications Received - to consider response Cllr Lee left the meeting Cllr Chalk took over as Chair i. 15/02924/OUT OUT Land to South East of Waen Lane, Maesbury Marsh Outline application for residential development (to include access) It was resolved to object to the application. The site in question is considered to be outside the development boundary for Maesbury Marsh under the OBC saved policies and the Parish is ‘Countryside’ under the emerging SAMDev SPD. This classification was not included in the Planning Inspector’s Main Modifications following examination and therefore appropriate weight can be given to this classification. Should Officers recommend the application for approval the Council considers its reasons for objection are valid material considerations and request the application be determined by the Planning Committee. Cllr Lee re-joined the meeting as Chair ii. 15/02392/FUL Land Adj White House, Crickheath, SY10 8BW Erection of 1 affordable dwelling and detached garage with plant and wet-room. It was resolved to support the application.

Minutes 29 September 2015 2 of 6 iii. 15/02991/FUL The Old School, Morton, SY10 8AJ Erection of extension; replace flat roof of existing extension with pitched roof; refurbishment and internal alterations to existing dwelling; demolition of existing gable wall and erection of garage/car port It was resolved to support the application. iv. 15/03111/FUL The Cottage, Gwern-y-brenin, SY10 8AR Erection of a two-storey extension and alterations to existing dwelling. It was resolved to support the application. v. 15/03462/FUL Dwelling South Of Foxhall, Aston Erection of 1No occupationally restricted dwelling and installation of septic tank It was noted that there were issues requiring clarification. It was agreed to request a deferment to the next meeting. vi. 15/03386/COU Richardson Bros, Brookside, , SY10 9PG Change of use from B2 to a mixed use of B1, B2 and B8 (storage) It was advised this application had been determined (grant permission) at the Planning Committee meeting held that afternoon. vii. 15/03478/FUL Ty Nant, Sychtyn, Trefonen, SY10 9EF Erection of two storey extension to side elevation and single storey extension to front elevation It was resolved to support the application. viii. 15/03676/FUL Proposed Garden Centre, Weston Erection of a garden centre and associated works It was resolved to object to the application due to serious concerns relating to Highways matters. It was noted that Highways had requested additional information. It was requested the Council be advised of any additional information supplied relating to Highways so that it can re-assess its response. ix. 15/03517/FUL Summerhill, Trefonen, SY10 9DT Erection of two storey extension and conversion of attached barn together with associated alterations and siting of mobile home for the duration of the works It was resolved to support the application. Cllr Jones left the meeting x. 15/02851/FUL Blackthorn Fishery, Ty Canol, Trefonen, SY10 9EB Erection of 3No log cabins to replace existing bivvy pitches It was resolved to support the application. Cllr Jones re-joined the meeting xi. 15/03739/VAR Manor Farm, Crickheath, SY10 8BN Variation of Conditions 3, 4, 5 and 6 of planning permission 15/00240/FUL formation of solar farm It was noted this application had been classified incorrectly and was a ‘discharge of conditions’ application. Parish Councils do not respond to this type of application. c. Construction Traffic Management Plans Following discussion it was resolved to consider requesting a Construction Traffic Management Plan on planning applications in Trefonen.

51/15 Councillor Vacancy (Sychtyn Ward) a. To confirm co-option procedures It was noted that a second applicant was not in attendance due to holiday.

Minutes 29 September 2015 3 of 6 It was resolved to conduct the vote for filling the vacancy by secret ballot. b. To consider co-option of Parish Councillor Mr Elliot Roberts-Jones was co-opted to fill the vacant position.

52/15 Parish Clerk’s Report a. Website contact details The Clerk requested Members to check whether their contact details on the website were correct. b. Remembrance Sunday Service The Clerk requested Members to note the Service would take place in Trefonen on 8 November. The Police had advised they would not be able to attend so volunteer stewards would be required for the road closure period. c. Seat at The Cliff, Rhydycroesau The Clerk advised the seat had been installed. Members thanked Mr Edgar Evans and other local residents for installing the seat. d. SALC AGM 2015 The invitation to the AGM, now to be held at Shirehall, was noted.

53/15 Financial Matters a. Balances for Information Noted. b. Outstanding accounts The following accounts were approved for payment: SLCC 75.68 Highline Electrical Ltd 723.90 Royce Landscapes 303.00 Llanyblodwel Parish Council 372.00 Paul Ashby Locksmith 72.00 c. Bank reconciliation It was noted Cllr Cheetham had signed the Bank Reconciliation prior to the meeting. d. External Audit Report The External Auditor’s Report for the year ending March 2015 was noted. The Clerk confirmed she had publicised the conclusion of the Audit as instructed by the Auditors. e. Neighbourhood Fund Annual Return The Return was approved for signature. f. Community Grants It was agreed formal procedures (including the approved Gant Policy) were required but no budget for grants was available this current financial year. A budget would be considered for 2016/2017 financial year.

54/15 Finance and Services Committee a. To note Minutes of meetings held on 11 August and 8 September 2015 Noted b. To consider recommendations regarding: i. Asset Register The Register was approved. ii. Grounds Maintenance

Minutes 29 September 2015 4 of 6 The invitation to tender document was approved and it was agreed to invite Royce Landscapes, P&W Contracting Ltd and Oswestry Town Council. iii. Street Light Maintenance The invitation to quote document was approved and it was agreed to invite Highline Electrical Ltd, Eon Highways Lighting and Paddock Electrical (Middleton, Welshpool). The critical repairs outlined in the quote dated 15 September amounting to £3,501 were approved. iv. Parish Strategic Plan The Plan was adopted.

55/15 Policy Review a. Equipment Hire Policy It was resolved to adopt the Policy.

56/15 Councillor Reports - to report on meetings attended a. Parish Councillors Cllr Jones reported on the recent Rhydycroesau Village Hall meeting. b. Shropshire Councillor Cllr Barrow advised her report would be more appropriate under item 13c (Parish Matters).

57/15 Parish Matters a. Morda Defibrillator The Clerk had distributed a poster/flyer to raise awareness of the need for a voluntary community group to manage the AED. These would be distributed to a variety of places in Morda and the Town. Publicity in the local newspapers would be sought. Cllrs Cheetham and Jones reported on recent activity of the other 2 AED groups. b. Litter bins in Parish Morda A petition signed by 150 residents highlighting the lack of dog litter bins was received. It was noted that Shropshire Council had advised standard litter bins could also be used for dog litter. Stickers advising this would be placed on all bins in Morda. The Clerk would produce a flyer to thank residents for the petition and re-iterate that bins were of dual use. Morton The Clerk advised she had not received a response regarding sponsorship of the bin. General discussion took place and included the statutory responsibility of Shropshire Council, Health and Safety issues with volunteers, the on-going cost to the Parish Council of emptying the bin by Shropshire Council and setting a precedent. It was resolved the Council would not provide a bin in Morton. In future, if a litter problem was reported in the Parish, the Council should lobby Shropshire Council to rectify the problem rather than take it on itself by providing extra bins at a cost. Residents should also be encouraged to report the problem direct to Shropshire Council. c. Shropshire Council potential disposal of Treflach Quarry Cllr Barrow reported that further investigations to the level of contamination at the site were to take place. This was resulting in on-going discussions on whether the sale could proceed in October.

Minutes 29 September 2015 5 of 6 d. Glentworth Green drainage The residents’ request to install a land drain was noted. It was agreed to contact Shropshire Council prior to any further discussion. e. Local Joint Committee area youth activities – update The date for grant applications for youth activities was noted as 2 November. Members were requested to let local community groups aware of this date. It was noted the next LJC meeting would take place on 10 November.

58/15 Highways a. Outstanding issues The Clerk advised the only outstanding issue was the approval of grit bins in Pit Lane Treflach.

59/15 Consultation a. Policing In West Mercia The Clerk advised no comments had been received from Members. b. Tree Preservation Order: Waen Lane, Maesbury Marsh Noted

60/15 Date of future meeting and to consider agenda items: 27 October 2015 (Trefonen Village Hall)

61/15 Resolved: That under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press be excluded from the meeting for the item of business numbered 18 as publicity would be prejudicial to the public interest by reason of the inclusion of personal nature in the business to be transacted.

62/15. Employment a. HMRC Employer Return 2014/15 The letter received from HMRC dated 27 August 2015 and the subsequent actions taken by the Clerk were noted. b. Clerk’s Workload The level of current workload was noted and the following payments were approved. C Warner 1,042.16 HMRC 415.18

The Chair, Cllr Lee, declared the meeting closed at 8.50pm

Signed………………………………………………….. Date……………………………

Minutes 29 September 2015 6 of 6