MINUTES BEDFORD COUNTY BOARD OF SUPERVISORS
BEDFORD COUNTY ADMINISTRATION BUILDING NOVEMBER 25, 2013
5:00 P.M. WORK SESSION a. Presentation by Brown Edwards and Susan Crawford, Director of Fiscal Management, on the CAFR. b. Update on road issues from the Virginia Department of Transportation • Presented by Todd Daniel and Brian Casella, VDOT Residency Office 6:45 P.M. Dinner 7:30 P.M. WELCOME a. Moment of Silence b. Pledge of Allegiance (1) APPROVAL OF AGENDA (2) FIFTEEN MINUTE CITIZEN COMMENT PERIOD (3) APPROVAL OF CONSENT AGENDA a. Consideration of a request from the Department of Parks & Recreation for a Supplemental Appropriation in the amount of $2,762.00 for the Home Instead Senior Care Grant; there is no local match requirement. (Resolution #R112513-02) b. Consideration of a request from the Clerk of the Circuit Court to submit an application to the Library of Virginia to fund the conservation of Order Books in the amount of $12,488.00; there is no local match requirement. (Resolution #R112513-03) (4) APPROVAL OF MINUTES – November 13, 2013 (5) PUBLIC HEARINGS / PUBLIC APPEARANCES
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a. Public Appearance by April Cheek-Messier, President of the D-Day Memorial Foundation, to request funding for a new monument at the Memorial site honoring the Bedford Boys. b. Presentation of School Division Strategic Plan and request for supplemental appropriation of Jefferson Forest High School bond proceeds for Bedford Middle School project. (Resolution #R112513-05) • Presentation: Doug Schuch, Schools Superintendent c. Consideration of rezoning application #RZ140002 from Patricia C. Bailey, PWH, LLC. (Ordinance #O 112513-04) • Staff Presentation: Mark Jordan, Planner (6) ACTION ITEMS a. Consideration of a resolution honoring Lacey E. Putney’s fifty-two years of service to the Bedford Community as a member of the House of Delegates of the Virginia General Assembly. (Resolution #R112513-06) • Staff Presentation: Carl Boggess b. Consideration of a request from Horizon Behavioral Health for approval of its amended charter. (Resolution #R112513-01) • Staff Presentation: Carl Boggess (7) BOARD COMMENTS, COMMITTEE REPORTS, REQUESTS AND RECOMMENDATIONS a. Economic Development Authority meeting minutes from October 15, 2013. b. Community Development’s Building Report for October 2013. c. Bedford Public Library Board of Trustees meeting minutes from October 1, 2013 (includes agenda for November 12, 2013 meeting) (8) APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES a. Reminder – advanced notice that District 4 for the EDA and Districts 2, 3 and 4 for the Agricultural Economic Development Advisory Board are up for appointment/reappointment in January. Districts 2, 3 and 4 will also need appointments/reappointments for the Planning Commission. An appointment to the CVCC Advisory Board is also needed, as Dr. Bashore is no longer eligible to serve. (9) COUNTY ATTORNEY REPORTS, REQUESTS AND RECOMMENDATIONS (10) COUNTY ADMINISTRATOR’S REPORTS, REQUESTS AND RECOMMENDATIONS a. Upcoming VACo County Supervisors Forum in January b. Discussion – Topics for January 11 Board Retreat
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(11) PENDING MATTERS a. Lacey Putney’s event will be at 5:30 p.m. on December 4 at the Trivium. b. Swearing-in ceremony and following reception will be held on December 20 at 9:00 a.m. at the Courthouse. (12) UPCOMING MEETINGS • December 9 - Regular meeting at 7:30 p.m., with a Work Session from 5:00 to 6:45 p.m. to review the Fire & Rescue Operational Funding Formula (tentative) • January 11 – Potential date for Board Retreat at Peaks of Otter Lodge • January 13 - Regular meeting at 7:30 p.m., with a Work Session from 5:00 to 6:45 p.m.
5:00 P.M. – WORK SESSION Board of Supervisors: Steve Arrington, Chairman, District 5; John Sharp, Vice-Chairman, District 4; Bill Thomasson, District 1; Curry Martin, District 2; Roger Cheek, District 3; Annie Pollard, District 6; and Tammy Parker, District 7 ------Staff Present: Mark K. Reeter, Frank J. Rogers, Carl Boggess, Mary Zirkle, Susan Crawford, Traci Blido, and Brigitte Petersen ------Chairman Arrington called the Board of Supervisors to order and turned the meeting over to Susan Crawford, Director of Fiscal Management, and Jason Hartman and Susan Chapman from Brown, Edwards and Company, LLP, for a review of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ending June 30, 2013. Mr. Hartman distributed a variety of information to the Board and gave a brief overview of the timeline his office works by to create this report. Mr. Hartman commended the Fiscal Management Department for going above and beyond the reporting requirements of the State, and noted the County will again receive the Government Finance Officers Association of the United States and Canada award for excellence in financial reporting. Mr. Hartman said there were no modifications to the County’s statements, which indicate with reasonable assurance that the financial statements are materially correct. He stated that there were two new sections on the statement – Deferred Outflows of Resources, which consist of the balance of deferred loss on refunding, and Deferred Inflows of Resources, which were previously reported as unearned revenues in prior years. Mr. Hartman continued his review the auditor’s presentation, covering restricted cash down; fund balances; revenues, expenditures and changes in fund net position; proprietary funds (Group Homes, Nursing Home and Solid Waste); fiduciary net position; and compliance information.
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There followed a discussion between Mr. Hartman, Ms. Crawford, Mr. Reeter and members of the Board for clarification on some of the topics in the auditor’s presentation. Of special concern was the impact the GASB Statement #68 (Governmental Accounting Standards Board, Accounting and Financial Reporting for Pensions) is going to have for the County. Mr. Hartman and Ms. Chapman noted that a key thing to remember is it doesn’t affect funding, so it will not impact the County’s General Fund for now. However, many localities are concerned about future impacts of this issue. Mr. Hartman and Ms. Chapman stated their appreciation to the staff of the Fiscal Management Department, noting that the staff is always very professional, knowledgeable, thorough and accommodating. Ms. Chapman stated that the County is the only client she can say she had no adjustments for, which she said is a huge compliment to Ms. Crawford and her staff. Chairman Arrington also thanked Ms. Crawford for her diligence. ------Todd Daniel and Brian Casella from the VDOT Residency Office addressed the Board with an update on a variety of road projects. Mr. Daniel and Mr. Casella touched on several issues from their report, the entirety of which is given below: Maintenance Activities for Previous 30 Days: • Ordinary Maintenance – Pavement Repair, Gravel Road Repair, Mowing, Brush Removal, and Shoulder Repair. • Primary Route – Mowing – Estimated completion date November 21, 2013. • Route 663 (Perrowville Road) – Repair hole next to road at Ivy Trace Subdivision. • Route 755 (Union Church Road) – Culvert replacement completed. • Route 811 (Thomas Jefferson Road) – Paving. Maintenance Activities for Next 30 Days: • Ordinary Maintenance – Mowing, Gravel Road Repair, Shoulder Repair and Brush Cutting. • Primary Route mowing will be completed. • Tree Trimming – Various Routes. • Route 689 (Irving Road) – Box Culvert Replacement is scheduled to be completed by mid December. • Route 1239 (Spring Lake Road) – Culvert replacement. Temporary bridge removed. Backfilling Box and installing water line. All work to be completed by November 27, 2013. • Various Routes – Regional Guardrail Contract is ongoing and guardrail repairs are in progress countywide. Private Entrances & Land Use Permits:
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• Issued 4 Private Entrance Permits/Letters for non-state maintained routes, 3 Private Entrance Land Use Permits, and 1 Special Event (Races, Parades, etc.) Land Use Permits to date for the month of November 2013. Plat/Plan Reviews: • 7 Plats/Site Plans reviewed to date for the month of November 2013. Special Studies: • Route 24 STARS Project (Strategically Targeted Affordable Roadway Solutions) – The project study area extends from Route 886 (Drewry’s Hill Road) to Route 819 (Old County Road). The purpose of the study is to identify common crash factors and to propose intermediate and long- term projects to improve safety. The study results will be used to develop projects that can be funded through HSIP and other traffic operations funding sources. • Route 221 Safety Improvement Study – This study is lead by the Region 2000 Local Government Council / Central Virginia MPO in cooperation with Bedford County and the City of Lynchburg. The study will commence at Route 1483 (Cloverhill Boulevard) and will terminate in the City of Lynchburg at Forest Brook Road. Bill Wuensch, consultant with EP&R is present to provide the Board additional information. • Route 644 (Old Cifax Road) – Through Truck Restriction #1: The through tractor truck and trailer or semi-trailer combination restriction is proposed of Route 644 (Old Cifax Road), beginning at the East Intersection of Route 643 (Cifax Road), and ending at the intersection of Route 663 (Perrowville Road), with the termini to termini distance equaling approximately 3.98 miles. Board resolution passed October 28, 2013 and study is under review by VDOT Salem District Traffic Engineering. • Route 644 (Coffee Road) – Through Truck Restriction #2: The through tractor truck and trailer or semi-trailer combination restriction is proposed of Route 644 (Coffee Road), beginning at the intersection of Route 663 (Perrowville Road) and ending at the Lynchburg City Limits, with the termini to termini distance equaling approximately 5.66 miles. Board resolution passed October 28, 2013 and study is under review by VDOT Salem District Traffic Engineering. • Route 695 (Goose Creek Valley Road) – Through Truck Restriction from Route 43 (Botetourt County) to Route 460 (West Lynchburg Salem Turnpike) – Pending final approval from Commonwealth Transportation Board to be reviewed at December 4th meeting. (Primaries require CTB approval). • Route 1240 (Lake Vista Drive) – The Lake Vista and Forest Lakes Homeowner’s Associations are pursuing a Traffic Calming study to mitigate speeding. Bedford County Administration has taken the lead on this with VDOT and a preliminary meeting is tentatively being scheduled for the first week of December to discuss process.
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Vice-Chairman Sharp asked who has the authority to initiate surveys for these studies. Mr. Casella responded that VDOT will be happy to provide input on whatever locations the County would like to take a look at. Speed Studies: • Route 43 (Virginia Byway) – Request speed study from Bedford Town limit to Route 722 (Five Forks Road). Study is under review. Current speed limit is 40 mph. • Route 616 (Saunders Road) – From Route 653 (Masons Lane) to Route 619 (Jordantown Road). Study is under review. Speed limit is currently unposted. • Route 621 (Cottontown Road) – Speed and Safety Guardrail Review - From Route 662 (Hooper Road) to Route 1240 (Lake Vista Drive). Study is under review. Current speed is 40 mph. • Route 643 (Otterville Road) – From Route 122 (Big Island Highway) to Route 644 (Old Cifax Road). Study is under review. Speed limit is currently unposted. • Route 654 (Morgans Church) – From Route 805 (Stone Mountain) south to Route 122 (Moneta Road). Study is under review. Speed limit is currently unposted. • Route 658 (Walnut Hollow Road) – Verify two existing 25 mph zones from Route 624 (Indered Farm Road) to Route 1030 (Meadowridge Drive) and Route 1016 (Saddlerock Road) to the Lynchburg City Limits. Missing signage to be replaced per request of Virginia State Police to aid in speed enforcement. Study is under review. Speed limit varies and is not documented. • Route 662 (Hooper Road) – From Route 663 (Perrowville Road) to Route 621 (Cottontown Road). Speed Limit Study. Current speed limit is 40 mph. • Route 675 (Keytown Road) – From Route 643 (Jopling Road) to Route 122 (Big Island Highway). Study is under review. Speed limit is currently unposted. • Route 686 (Taylor Mountain Road) – From Route 688 (Buffalo Run) to Route 692 (Cool Springs Road). Study is under review. Speed limit is currently unposted. • Route 702 (Prophet Road) – From Route 668 (Goode Road) to Dead End. Study is under review. Speed limit is currently unposted. • Route 709 (New London Road) – From Route 24 (Wyatts Way) to Route 811 (Evington Road). Study is under review. Current speed limit is 45 mph. • Route 773 (Two Church Lane) – Speed study resulted in posted speed limit of 25 mph and additional advisory road signage posted October 31, 2013. • Route 805 (Stone Mountain Road) – From Route 654 (Morgans Church Road) to Route 626 (Smith Mountain Lake Parkway). Study is under review. Speed limit is currently unposted. • Route 805 (Morgans Church Road) – From Route 122 (Moneta Road) to Route 805 (Stone Mountain Road). Study is under review. Speed limit is currently unposted.
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• Route 807 (Scenic View Road) – From Route 24 (Stewartsville Road) to 747 (Joppa Mill Road). Unpaved road – No speed limit will be posted. • Route 1425 (Graves Mill Road) – From Route 221 (Forest Road) to Lynchburg City Limits. Request is result of Fatal Accident – Current speed limit is 35 mph. Safety Studies: • Route 122 (Big Island Highway) – North of Route 782 (Waughs Ferry Road). Guardrail request as result of Fatal Accident. • Route 221 (Forest Road) – Signal Request – Citizen request for a traffic signal at the intersection of Route 1474 (Maple Hills Drive) and Route 1475 (Woodberry Lane). Study is under review. • Route 622 (Everett Road) – Review existing Passing Zone at intersection of Route 1515 (Merrywood Drive). Study is under review. • Route 699 (Bore Auger Road) – Study for guardrail from Botetourt County line to southern end of Route 887 (Auger Loop Road) is under review. Guardrail cannot be properly installed in this area due to a lack of shoulders and slopes of the existing banks. Road edge delineators are recommended in several locations and will be installed. Supervisor Pollard stated there is a curve on the Botetourt side that is very dangerous and should have guardrails installed. Mr. Daniel and Mr. Casella replied that due to a lack of road shoulder, there was no place to install the guardrails without incurring expensive construction costs. • Route 757 (Goodview Road) – Result of district wide pavement and signs review contract. Adding 24” x 30” chevron advisory signs and 48” x 48” curve advisory signs in the curve 0.25 mile North of Route 1535 (Hemlock Shores Drive). • Route 43 (Peaks Road) – Bridge over Stoney Creek – UPC 97225 – Consultant is preparing an alignment study for review by VDOT. Tentative construction in 2020. • Route 43 (Peaks Road) – Bridge over Big Otter River – UPC 94722 – Consultant prepared an alignment study for review by VDOT Bridge section. Tentative construction in 2017. • Route 221 (Forest Road) – Left turn lanes at Route 668 (Goode Station Road) – (UPC 97043) – Project in preliminary engineering phase. Public information meeting was held March 12, 2013 to receive community input following plan revision from previous community input. Tentative construction in May 2016. • Route 221/460 (West Lynchburg-Salem Turnpike) – Bridge over North Fork of Goose Creek – UPC 104181 – VDOT performing pre-scoping activities to provide to consultant for design. Project is in Preliminary Engineering scoping phase with no dates set. • Route 460 (West Lynchburg-Salem Turnpike) - UPC 67529 – Safety improvement WBL grade changes near State Police office-In preliminary engineering. Construction Advertisement date is December 10, 2013. Board of Supervisor’s Meeting Minutes November 25th, 2013 Page 7 of 19
• Route 460 (West Lynchburg-Salem Turnpike) – S-Curves – UPC 76643 – Preliminary Engineering investigation to straighten Route 460 eastbound lanes to parallel westbound lanes. Project in Preliminary Engineering scoping phase with no dates set. Design team site visit was held on November 6, 2013. In response to a question from Supervisor Pollard, Mr. Casella confirmed the survey had been completed for the land for this project, with 160 feet of right-of-way having already been acquired. • Route 668 (Goode Station Road) - UPC 51916 – Bridge over Norfolk Southern Railroad – Project in Preliminary Engineering phase. A new alignment was selected and will result in the total take of a residence. Proposed construction in 2020. • Route 755 (Simmons Mill Road) – UPC 103189 – Rural Rustic – Planned advertisement in January 2014. Construction completion in June 2014. • Route 774 (Wooldridge Road) UPC 98951 – Rural Rustic Road –Base stone placed for surface treatment. Placed 50% of prime coat on Friday, November 22, 2013. • Route 1110 (Woodhaven Drive) – UPC 101263 – Locally administered Revenue Sharing project to realign Woodhaven Drive to Field Road. Notice of contract award on September 24, 2013. Construction is on schedule with paving tentatively scheduled for early December. Secondary Additions: • Autumn Run Subdivision – Punch list generated, awaiting fees and surety from developer. • Farmington Subdivision, Sections 8 & 15 – Punch list generated by VDOT and developer is addressing deficiencies. • Great Oaks Subdivision – Punch list generated by VDOT and developer is addressing deficiencies. • Mayberry Hills Subdivision – Punch list generated by VDOT and developer is addressing deficiencies. ------Mr. Lynch, from Region 2000, addressed the Board with a presentation of a project involving Route 221. He noted that the road has been studied due to a consulting contract VDOT has with Region 2000, and gave a brief overview of the scope of work being conducted. Mr. Lynch noted they were looking for a way to reduce crashes, make road improvements, hold meetings for public input, etc., and would include their findings in their upcoming recommendations. He noted that this project is grant driven, and will most likely be wrapped up prior to its June deadline for completion. Supervisor Pollard stated she has received many requests from the public requesting a train stop in Bedford for passenger service. Mr. Daniel recommended the County make contact with the State’s Department of Rail. Chairman Arrington noted that flights were increasing at the Lynchburg airport and
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stated that he hoped the subsequent additional road traffic would also be considered when studies like this are done. There followed a brief discussion between Mr. Lynch and members of the Board regarding this project. ------There being no further discussion, the Board moved into the conference room for dinner at 6:29 p.m.
7:30 P.M. – REGULAR MEETING Board of Supervisors: Steve Arrington, Chairman, District 5; John Sharp, Vice-Chairman, District 4; Bill Thomasson, District 1; Curry Martin, District 2; Roger Cheek, District 3; Annie Pollard, District 6; and Tammy Parker, District 7 ------Staff Present: Mark K. Reeter, Frank J. Rogers, Carl Boggess, Tim Wilson, Mark Jordon, Mary Zirkle, Lynn Scott, Sergei Troubetzkoy, Cory Giles and Susan Crawford and Brigitte Petersen
Chairman Arrington called the meeting to order and welcomed those in attendance; a moment of silence was held and the Pledge of Allegiance was said.
(1) APPROVAL OF AGENDA Mr. Mark Reeter, County Administrator, noted the changes to the agenda as follows: • Correction to minutes for November 13, 2013 – the footer has been amended to reflect the correct date. Supervisor Cheek made a motion to approve the agenda as amended; motion passed by acclamation.
(2) FIFTEEN MINUTE CITIZEN COMMENT PERIOD • Jackie Davis, citizen from Thaxton, addressed the Board with a prayer.
(3) APPROVAL OF CONSENT AGENDA Mr. Mark K. Reeter, County Administrator, read the Consent Agenda for the benefit of those in attendance: a. Consideration of a request from the Department of Parks & Recreation for a Supplemental Appropriation in the amount of $2,762.00 for the Home Instead Senior Care Grant; there is no local match requirement.
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b. Consideration of a request from the Clerk of the Circuit Court to submit an application to the Library of Virginia to fund the conservation of Order Books in the amount of $12,488.00; there is no local match requirement. Vice-Chairman Sharp made a motion to approve the Consent Agenda as presented. Voting yes: Mr. Thomasson, Mr. Martin, Mr. Cheek, Mr. Sharp, Mr. Arrington, Mrs. Pollard and Mrs. Parker Voting no: None Motion passed.
(4) APPROVAL OF MINUTES Supervisor Parker noted that on line numbers 123-124 it shows the vote of the Board of Supervisors instead of the Planning Commission, and asked that this be corrected. Supervisor Parker made a motion to approve the minutes of November 13, 2013 as corrected; motion passed by acclamation.
(5) PUBLIC HEARINGS / PUBLIC APPEARANCES (5a) April Cheek-Messier, President of the D-Day Memorial Foundation, addressed the Board to thank them for their past support, and to request funding for a new monument at the Memorial site honoring the Bedford Boys. Mrs. Cheek-Messier briefly reviewed the history and importance of the Memorial, and noted the large number of visitors received there every year. She said there is nothing currently at the Memorial that specifically honors the Bedford Boys, who made the ultimate sacrifice during WWII and never came home. She reminded the Board that Bedford was selected as the home of the D-Day Memorial due to the fact that the largest number of causalities on D-Day were from this County, and noted that many people were inspired to visit after reading the book “The Bedford Boys” by Alex Kershaw. Mrs. Cheek-Messier stated that a new statue has been designed to honor the Bedford Boys, and asked the Board to consider a contribution to enable the Foundation to move forward with this important sculpture that will serve as a reminder of the lives that were cut short in the name of freedom. Chairman Arrington thanked Mrs. Cheek-Messier for her presentation, and asked staff to put together an economic impact statement regarding this request for the December 9 meeting. ------(5b) Doug Schuch, School Superintendent, presented the Board with the School Division Strategic Plan and a request for a supplemental appropriation of the Jefferson Forest High School bond proceeds for the Bedford Middle School Project. Dr. Schuch stated that the School Division is committed to preparing the students for success at college and in careers after graduation. He noted that the current
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Industrial Age model for schools was designed to produce a workforce more than 50 years ago, and this worked fine back then to meet the demands of the local workforce. He said that system enabled those who had a high school diploma and worked hard to achieve success, but this model no longer works in the current economic climate. A high school diploma alone holds little promise for a majority of the jobs in 2014 and beyond. Dr. Schuch said this is why the School Division is committed to provide more challenging educational and workplace opportunities that will prepare all students for success in college and career fields. Dr. Schuch stated that Bedford County Public Schools are committed to career and technical education by supporting existing programs, growing new programs in the high tech sector and increasing the importance of authentic workplace internship experiences. He commented that more students are prepared for two and four-year colleges through AP (advanced placement) programs and partnerships with the local community colleges. More opportunities, through teachers, redesigned schools and new technology infrastructures, need to be created for personalized learning experiences that will allow students to progress through school at their own pace. Dr. Schuch stated the School Division is also working to complete a few other high-profile initiatives, such as the State School Efficiency Review (as required to receive State funding associated with the City’s reversion to Town status), the project to construct a new school, student membership trends and funding for future capital projects. He briefly detailed each of these initiatives and noted that the School Board has requested a joint meeting with the Board of Supervisors to discuss the construction of the new school. The Board asked Dr. Schuch to let Mr. Reeter know a few meeting dates that would work for the School Board, and then allow the Board to select a date. Dr. Schuch then turned the presentation over to Mr. Randy Hagler, the School Division’s Chief Financial Officer. Mr. Hagler stated that the School Board and the School Liaison Committee has been discussing the Liberty school zone for some time, and Wiley and Wilson were asked several months ago to conduct a study of two proposed sites. One site is at the current Liberty site (so that the new school could be co-located with the current high school) and the other site is located adjacent to Liberty High School. It was determined that the adjacent property was the better site, and the owner was approached to determine if there was interest in selling the property. The owner was interested, and negotiations were entered into at that time by the School Division, concluding with the Board signing a contract for the purchase on September 26, 2013. Mr. Hagler noted there were several contingencies pending before the sale would be final, such as a study to determine if there are any mitigating environmental impacts. He confirmed that the School Division will be able to cancel the contract if any such issues are discovered. There followed a discussion between Mr. Hagler, Dr. Schuch and members of the Board to clarify various points of the land purchase. Supervisor Pollard asked if the land a citizen had offered to donate
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for the new school site had been given the same consideration as the other sites. Mr. Hagler replied that that site was included in the overall study, but not the environmental study. Supervisor Pollard asked who made the decision to purchased the property adjacent to Liberty High School for this project. Mr. Hagler stated that the School Board signed the contract, but it was discussed with the Liaison Committee prior to signing, and confirmed that there was no opposition from the Committee to the contract. Supervisor Pollard stated that she was opposed to this course of action. Supervisor Parker clarified that the two Board members on the Liaison Committee did not weigh in on which site to purchase; that decision was made solely by the School Board. Chairman Arrington asked if the purchase was for more acreage that originally thought (40 acres); Mr. Hagler confirmed that the purchase was for a little over 48 acres, and that the final impact studies will be complete in a couple of weeks. Supervisor Martin suggested waiting to pass the resolution until the results of the impact study are revealed. Vice-Chairman Sharp asked if the purchase of the property would halt if the impact study discovered issues; Mr. Hagler confirmed that the contract allows the School Board to back out of the purchase if there are issues with the property that would prohibit the construction of the school. He noted that the full contract was included in the information distributed to the Supervisors this evening so that they would be aware of the contingencies included in that document. More discussion followed between Mr. Hagler, Dr. Schuch and the Board, with Supervisor Pollard asking that this resolution be tabled until the Board has more information on what type of school the School Division intends to build and the results of the environmental impact study, etc. and reminded the Board that they are expected to be responsible with taxpayer money. Vice-Chairman Sharp said it is not the roll of the Board of Supervisors to micromanage every decision the School Board makes. The School Board has decided to make this purchase; the request before the Board this evening is for an appropriation of funds to carry out that decision. At the request of the Chairman, Dr. Schuch clarified that two studies were done. The first was a feasibility study to look at the cost to build the middle schools on the site adjacent to Liberty High School versus the donated site. This first study revealed that, based on topography, it would cost approximately $2 million extra to use the donated site. Dr. Schuch noted that the School has heard quite a bit of positive feedback from the community regarding locating the new school adjacent to an existing school to combine the campuses and share existing resources. He noted that the site that has been chosen by the School Board is the best in a variety of scenarios when compared to the donated site on Route 460. The second study for environmental impacts is being conducted as a safety contingency so that we know before moving forward that the site is viable as a location for the new school. Vice-Chairman Sharp made a motion to approve Resolution #R112513-05.
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Chairman Arrington asked if the numbers were subject to change; Mr. Hagler stated that the School Board included contingency funding of $10,000.00 in this request so that they would not have to request another appropriation from the Board of Supervisors for this land purchase. WHEREAS, the City of Bedford/Town Reversion Voluntary Settlement Agreement requires construction of a new school; and WHEREAS, the Bedford County School Board has entered into an agreement to purchase land adjacent to the current Liberty High School for this purpose, and WHEREAS, a contingency of the agreement is that the Board of Supervisors approve the land purchase; and WHEREAS, funding of $327,942 for this purchase is being requested from remaining the JFHS Expansion and Renovation project monies; therefore BE IT RESOLVED, that the Bedford County Board of Supervisors approves the purchase of the land and authorizes an appropriation of $327,942 to the School Construction Fund from remaining JFHS Expansion and Renovation monies for the purchase. Voting yes: Mr. Thomasson, Mr. Martin, Mr. Cheek, Mr. Sharp, Mr. Arrington, and Mrs. Parker Voting no: Mrs. Pollard Motion passed. ------(5c) Mark Jordan, Planner, addressed the Board for approval of Rezoning Application #RZ14002. Mr. Jordon stated that the applicant’s name is Patricia C. Bailey, and the request is change the current zoning designation from Low-Density Residential (R-1) and Planned Residential Development (PRD) to General Commercial (C-2). Mr. Jordan stated this is for property identified as tax map #222-A-2 and 222-A-2C, consisting of a total of 3.786 acres located at 13843 Moneta Road in Moneta. During his presentation, Mr. Jordan displayed a variety of maps and photographs to show the property in its current use and its proximity to neighbors. He stated that the request proposes future uses as a general office, conference center and outdoor amphitheater, all three of which are permitted by right in the C-2 District. Mr. Jordan reviewed the use definitions in the Zoning Ordinance and portions of the Comprehensive Plan as they applied to this request, as well as the concept plan. He noted the property is surrounded by residential properties and farmland, with a church across the street. He stated the property would need to be connected to public water and sewer in Phase two, but no impacts were expected to fire and rescue services, schools or libraries. He said that the entrance would need to be updated per VDOT guidelines, and a variety of landscaping would needs to be done to meet the buffer requirements in the Zoning Ordinance.
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Mr. Jordan stated a neighborhood information meeting was held on October 2, 2013 and there were 12 citizens in attendance. He said that since that meeting, the applicant has proffered to exclude the following uses as part of the request: crisis center, public maintenance and service facility, utility services (minor) and gas station (a gas station is permitted by right in a C-2 zoning district). In addition, the applicant has also proffered the following conditions: to install a white picket fence along the perimeter of the property prior to the first event taking place on the premises, to install low-lighting to stay within the minimum requirements of the Zoning Ordinance, to not allow music any later than 10:00 p.m. and to keep the stage at least 25 feet away from the property boundary. Mr. Jordan also listed those proffers required by the Ordinance for this type of request. Mr. Jordan stated that the Planning Commission recommended denial of this application at their meeting on October 23, 2013 by a vote of 7-0 due to the issue of spot zoning, concerns that the proposed use is not compatible with adjoining uses and concerns that the request is inconsistent with the Comprehensive Plan. Patricia Bailey, the applicant, then addressed the Board by stating that, to address the concerns of the surrounding property owners, she is proposing to now change the zoning designation to AV to suit everyone’s needs, as well as remove the request for the stage and amphitheater at the back of the property. She also proffered the following changes: the possible application of a special use permit in the future for the stage and amphitheater, as well as proffer out a crisis center, post office, public maintenance and service facility and utility services (minor). She also offered to proffer eight foot Cypress trees on the property boundary and at the rear of the property, as well as low-level lighting. Ms. Bailey noted that she feels this parcel is already spot zoned, as it is the only one in the area zoned R-1. Supervisor Parker asked how the single-family dwelling located on this property is currently being used; Ms. Bailey responded stated it is being utilized as a single family dwelling. Vice-Chairman Sharp asked if the application request can be amended to AV instead of C-2; Attorney Boggess stated the Board could approve this project as it was presented, deny the project or make necessary amendments to the project, so they do have the authority to accept the AV zoning designation. The public hearing was opened. The following citizens spoke against approval of this request, noting noise, traffic and excess light, as well as trespassing concerns in what is a residential and farming area: Mr. Joe Hicks, who runs a family farm directly adjacent to the property; Mr. Larry Beard, a trustee of the church located across from the property; Mr. Lawrence King, whose home is located next door to this property; and Mr. Chuck Neudorfer, a member of the church located across from the property. There being no one else to speak, the public hearing was closed. Ms. Bailey responded to the concerns voiced during the citizen comment period by stating that the use she is requesting is not inconsistent with other businesses located nearby.
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Supervisor Martin suggested sending this request back to the Planning Commission with the revised AV zoning designation for consideration. Several Supervisors stated that they had personally gone out to look at the property, with Supervisor Thomasson stating this should go back to the Planning Commission for further consideration of the proposed AV zoning designation. Vice-Chairman Sharp asked Attorney Boggess for clarification on the Board’s options. Attorney Boggess stated that if it goes back to the Planning Commission, it will just go back for consideration of the AV district and will not be advertised. If the Board does not approve the project, the applicant could file a new application requesting the AV district, which will be advertised, etc. Lastly, the Board could approve it with the applicant’s amendments. Mr. Tim Wilson, Director of Community Development, explained what Attorney Boggess stated in greater detail, but concurred with Attorney Boggess. There followed a discussion between Mr. Wilson and members of the Board to clarify the current character of the neighborhood surrounding this property, and the uses permitted in C-2 versus AV. Supervisor Parker commented that the applicant should have probably spoken to staff regarding revising her request prior to the Board meeting; Mr. Wilson noted that the request is within the Board’s authority to grant without prior contact with staff with regard to the zoning designation change, but the additional proffers should probably should have been discussed with staff first. Supervisor Martin made a motion to refer this matter back to the Planning Commission for further review based upon the applicant’s request to modify her application from C-2 to AV, as well as the amended proffers. More discussion for clarification of the Board’s options followed, which resulted in Supervisor withdrawing his motion. Supervisor Parker stated that the existing land use, prior to zoning being put in place, takes precedence over the zoning ordinance. She said that in this case, the established use is residential in both directions and consideration needs to be given to the uses adjacent to the property. This property was sold and purchased as residential property, and has been used as such by the applicant. She said the proposed change doesn’t seem to be the best use of that property; Chairman Arrington concurred. Supervisor Martin made a motion to deny Ordinance #O112513-04. Voting yes: Mr. Thomasson, Mr. Martin, Mr. Cheek, Mr. Sharp, Mr. Arrington, Mrs. Pollard and Mrs. Parker Voting no: None Motion passed.
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(6) ACTION ITEMS (6a) Carl Boggess, County Attorney, addressed the Board for approval of a resolution honoring Lacey E. Putney’s fifty-two years of service to the Bedford Community as a member of the House of Delegates of the Virginia General Assembly. Vice-Chairman Sharp made a motion to approve Resolution #R112513-06. WHEREAS, Lacey E. Putney is a Bedford County native having been born and raised in Big Island; and WHEREAS, he graduated from Big Island High School and continued the long tradition of his community by receiving a scholarship to play baseball for Washington and Lee University; and WHEREAS he has been engaged in the practice of law in the town of Bedford since 1957; and WHEREAS, he has served in the Virginia House of Delegates since 1962 and is currently serving his 52nd year (27th term) – representing the 19th Legislative District; and WHEREAS, he has the honor of being the longest-serving member of the General Assembly in the history of the Commonwealth of Virginia; and WHEREAS, he has served as Chairman of the House Appropriations Committee since 2008 – affording a powerful voice for the Town and County of Bedford; and WHEREAS, he served as Speaker of the House of Delegates from June, 2002 to January, 2003; and WHEREAS, he has benefitted the Bedford community with assistance for the National D-Day Memorial, Thomas Jefferson’s Poplar Forest, Bedford Ride Program, Bedford Museum, Avenel, the Sedalia Center and many more; and WHEREAS, he has aided in economic development of the community by providing funding for the Stony Creek Reservoir, assistance for the location of TEVA in Bedford County and assistance for other industries that are the life blood of the community; and WHEREAS, he was instrumental in assuring funding for Independence Boulevard and for improvements to Highway 501; and WHEREAS Delegate Putney championed the interests of the Town and County throughout the reversion deliberations with a keen eye on the positive impacts of such reversion on Economic Development and Education; and WHEREAS Delegate Putney’s exceptional service to the constituents of his district and more specifically his hometown of Bedford has been conducted in a manner that represents the highest ideals of public service; and WHEREAS Delegate Putney’s tenure in the General Assembly reflects admirably on the trust and support his constituents came to place in him as a man of integrity who would ably and honorably represent them; and
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WHEREAS Delegate Putney’s service reflects the finest aspects of Virginia’s long and proud history as birthplace of extraordinary leaders; and WHEREAS the citizens of Bedford are tremendously grateful for the time, talent and remarkable commitment that Delegate Putney has shown over his historic tenure; NOW THEREFORE, BE IT RESOLVED by the Town Council of Bedford and the Board of Supervisors of Bedford County that Lacey E. Putney is honored for his fifty-two years of service to the Bedford Community as a member of the House of Delegate of the Virginia General Assembly. Voting yes: Mr. Thomasson, Mr. Martin, Mr. Cheek, Mr. Sharp, Mr. Arrington, Mrs. Pollard and Mrs. Parker Voting no: None Motion passed. ------(6b) Carl Boggess, County Attorney, addressed the Board with a request from Horizon Behavioral Health for approval of its new charter. Attorney Boggess stated the charter amendments resulted from the City’s reversion to Town status, with the County now having four representatives on Horizon’s Board instead of two. In addition, the charter has been amended four times in the past, so this is a way to reflect those changes in the new charter as well. In response to a question from Supervisor Thomasson, Attorney Boggess clarified that there is no increase in the total number of Horizon’s Board’s seats, just the number of members that Bedford will have on the Board since it’s based on population; terms are three years long. Supervisor Pollard made a motion to approve Resolution #R112513-01. WHEREAS , on April 16, 1969, the Political Subdivisions of Amherst County, Appomattox County, Bedford County, Campbell County, the Town of Bedford and the City of Lynchburg created Central Virginia Community Services Board, now known as Horizon Behavioral Health (“Horizon”); and WHEREAS, on July 1, 2013, the City of Bedford reverted to Town status, requiring Horizon to address how best to represent the Bedford Town citizens on the Horizon Board of Directors; and WHEREAS, the charter of Horizon has been amended several times since its inception and it was the decision of Horizon to draft a new charter that reflects the past amendments and makes the appropriate changes as to the representation of the Board; and WHEREAS, the new charter of Horizon was approved by its Board on September 25, 2013; and WHEREAS, it is necessary for each of the localities served by Horizon to approve the new charter. NOW THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors approves the new charter for Horizon Behavioral Health, a copy of which is attached to this resolution. Voting yes: Mr. Thomasson, Mr. Martin, Mr. Cheek, Mr. Sharp, Mr. Arrington, Mrs. Pollard and Mrs. Parker
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Voting no: None Motion passed.
(7) BOARD COMMENTS, COMMITTEE REPORTS, REQUESTS AND RECOMMENDATIONS Supervisor Pollard requested that Mr. Reeter draft a resolution for the Board’s consideration for a rail stop in Bedford County. Mr. Reeter stated he would have a resolution ready for the December 9 meeting. ------(7a) The Board was given a copy of the Economic Development Authority meeting minutes from October 15, 2013 for review. (7b) The Board was given a copy of the Community Development’s Building Report for October 2013 for review. (7c) The Board was given a copy of the Bedford Public Library Board of Trustees meeting minutes from October 1, 2013 for review.
(8) APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES Mr. Reeter reminded the Board that District 4 for the EDA and Districts 2, 3 and 4 for the Agricultural Economic Development Advisory Board are up for appointment/reappointment in January. Districts 2, 3 and 4 will also need appointments/reappointments for the Planning Commission. An appointment to the CVCC Advisory Board is also needed, as Dr. Bashore is no longer eligible to serve.
(9) COUNTY ATTORNEY REPORTS, REQUESTS AND RECOMMENDATIONS
(10) COUNTY ADMINISTRATOR’S REPORTS, REQUESTS AND RECOMMENDATIONS (10a) Mr. Reeter noted that the VACo County Supervisors Forum is in January; the deadline for registration is December 20. He commented that a smaller workshop for new Supervisors will also be conducted on December 6 at CVCC, and asked interested Supervisors to contact him as soon as possible. ------(10b) Mr. Reeter requested that the Board give consideration to the topics they wanted to discuss at the January 11 Board retreat.
(11) PENDING MATTERS (11a) Chairman Arrington noted that Lacey Putney’s event will be at 5:30 p.m. on December 4 at the Trivium. ------
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(11b) Chairman Arrington noted that the swearing-in ceremony, and following reception, will be held on December 20 at 9:00 a.m. at the Courthouse.
(12) UPCOMING MEETINGS Chairman Arrington noted the Board’s upcoming meeting on December 9, which is a regular meeting at 7:30 p.m. with a work session at 5:00 p.m.; there will also be a reception for Supervisor Cheek from 3:00 to 5:00 p.m. prior to the work session. The first meeting in 2014will be on January 13 at 7:30 p.m., with a work session at 5:00 p.m. ------Supervisor Thomasson distributed documentation he felt would be of interest to the Board from his attendance at the recent VACo Conference.
Vice-Chairman Sharp made a motion to adjourn the meeting; motion passed by acclamation at 9:36 p.m.
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