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Minutes of the BOARD of DIRECTORS MEETING Held: May 22, 2014

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Minutes of the BOARD of DIRECTORS MEETING Held: May 22, 2014 Minutes of the BOARD OF DIRECTORS MEETING Held: May 22, 2014 Approved: June 12, 2014 A meeting of the Columbia Association Board of Directors was held on Thursday, May 22, 2014, at the Columbia Association Building. Present were the Chair, Andy Stack; and members Reg Avery (arrived at 7:47 p.m.), Brian Dunn, Jeanne Ketley, Alan Klein, Nancy McCord, Tom O’Connor (via phone), and Gregg Schwind. Members Michael Cornell and Russ Swatek were absent. Also present were Interim CA President Susan Krabbe, Governance Chief of Staff Rob Goldman, and Chief Staff Liaison Jane Dembner. Milton Matthews, whose term as CA President will begin on June 2, 2014 was also in attendance. 1. CALL TO ORDER: The Board of Directors Meeting was called to order at 7:32 p.m. by the Chair, Andy Stack. 2. ANNOUNCEMENT OF CLOSED/SPECIAL MEETINGS HELD/TO BE HELD: There were no closed meetings: 3. APPROVAL OF AGENDA: Action: Mr. Stack asked that the ERC agenda items be discussed prior to the SIC items in order to give a member of the SIC time to arrive at the meeting. Ms. McCord moved to approve the agenda as amended. Mr. Klein seconded the motion. The agenda as amended was approved unanimously. Vote: 7-0-0. For: Messrs. Stack, Dunn, Klein, O’Connor, and Schwind and Mses. Ketley and McCord. 4. DISCLOSURE OF CONFLICT OF INTEREST: The Chair said none were disclosed to him. 5. APPROVAL OF MINUTES Action: Mr. Schwind moved to approve the minutes of April 24, 2014. Mr. Dunn seconded the motion. The minutes were approved. Vote: 5-0-2. For: Messrs. Stack, Dunn, O’Connor and Schwind and Ms. McCord Against: None Abstain: Mr. Klein and Ms. Ketley 6.RESIDENT SPEAKOUT: There were two participants in Resident Speakout: (a) Chris Alleva, Howard County Business Association, spoke about covenants for businesses. (b) Ed Coleman, Long Reach, spoke about CA branding and GIS markers to pathway signs in Long Reach. Mr. Avery arrived at 7:47 p.m. 1 7. CHAIRMAN’S REMARKS: On May 29, the fourth and final market study meeting regarding village centers and Snowden/Dobbincorridor will be held at Howard Community College. The dog park will open Saturday, May 24 at 10 a.m. Columbia home tours will be held on June 1 at 11 a.m. The first Board Operations Committee meeting of the fiscal year will be held on June 2 at 7 p.m. The next CA Board meeting will be held on June 12. 8: PRESIDENT’S REPORT; Follow up Questions from Board Members: In response to a question from Mr. Schwind about the anticipated opening date of Dorsey Hall meeting room and bath house, CA staff said the work is scheduled to begin in fall 2014 and be completed by next summer. 9. CHAIRS’ REPORTS (a) Board Operations Committee: First meeting of the year will be on June 2. (b) External Relations Committee: None (c) Planning and Strategy Committee: None (d) Strategic Implementation Committee: None 10. SPECIAL TOPICS AND PRESENTATIONS – None 11. COMMITTEE AGENDAS (a) Planning and Strategy Committee 1. Discussion (a) Election of Chair and Vice Chair: Action: Mr. Dunn moved and Mr. Schwind seconded, a motion to elect Mr. Schwind as chair of the Planning and Strategy Committee. Vote: 2-0-0. Action: Mr. Schwind moved and Mr. Dunn seconded, a motion to elect Mr. Dunn as vice chair.Vote: 2-0-0. (b) Committee Tracking Form (c) External Relations Committee 1. Discussion (a) Election of Chair and Vice Chair: Action: Ms. Ketley made and Ms. McCord seconded a motion to elect Ms. McCord as chair of the External Relations Committee. Vote: 2-0-0. Action: Ms. McCord made and Ms. Ketley seconded a motion to elect Ms. Ketley vice chair. Vote: 2-0-0. (b) Committee Tracking Form (b) Strategic Implementation Committee 1. Discussion (a) Election of Chair and Vice Chair: Action: Mr. Avery made and Mr. Klein seconded, a motion to elect Mr. Klein as chair of the Strategic Implementation Committee. Vote: 3-0-0. Action: Mr. Klein made and Mr. O’Connor seconded, a motion to elect Mr. Avery as vice chair. Vote: 3-0-0. 2 (b) Haven on the Lake – Transfer of Capital Budget Funds Rob Goldman and Dennis Mattey discussed transferring to the Haven on the Lake project up to $719,000 of previously approved and unused capital funds to help cover an over-budgeted amount of $1.5 million. The contractor, Whiting-Turner, estimates that work on the project would take about 100 work days to complete. If the Board approves the funding request, the work can begin in about two weeks and the anticipated opening date for the facility would be November 2014. CA starts paying rent on the facility on September 1, 2014. Ms. Krabbe said a two-month delay would cost CA about $250,000 in operating income. Action: Mr. O’Connor moved that the SIC recommend that the Board support the staff’s recommendation to spend an additional $719,000 for Haven on the Lake and move the item forward for the board to vote on tonight. The motion was seconded by Mr. Avery and approved by the committee. Vote: 3-0-0. Action: Mr. Avery moved that the SIC direct staff to provide options for financing a pool for Haven on the Lake and report their recommendations to the Board. Mr. O’Connor seconded the motion, which was approved. Vote: 3-0-0. (c) SHA Easement – Gales Lane – Sound Wall Barrier (2nd reading) Open Space Management Division Director Daniel D’Amore explained the State Highway Administration’s request for a perpetual easement for a sound barrier on CA property near Gales Lane. Action: Mr. O’Connor moved that the SIC recommend that the Board grant a perpetual easement to SHA for a sound wall barrier in the Gales Lane project. Mr. Avery seconded the motion, which was approved. Vote: 3-0-0. (d) Howard Hughes Corporation Easement – Broken Land Parkway to Banneker Road Pathway (1st reading) Mr. D’Amore described HHC’s request for an easement to continue construction of a downtown Columbia multi-use pathway between Broken Land Parkway and the Banneker Road fire station. Discussion ensued. Action: Mr. O’Connor moved that the SIC recommend that the Board grant an easement to Howard Hughes Corporationto construct the portion of the downtown Columbia multi-use pathway between Broken Land Parkway and Banneker Road. Mr. Avery seconded the motion, which was approved. Vote: 3-0-0. (e) Committee Tracking Form 12. RECOMMENDATIONS FOR BOARD ACTION: (a) Consent Agenda 1. Approval of Appointments to the Owen Brown Executive Architectural Committee Without objection, the appointments of Vickie Manning, Jay Stearman and Laurie Weekly to the Owen Brown Executive Architectural Committee were approved. 3 (b) Recommendations for Board Action 1. Approval of the SHA Easement – Gales Lane Sound Wall Barrier Action: The Board voted unanimously to grant a perpetual easement to the State Highway Administration for a sound wall barrier at the Gales Lane project. Staff will revise the Deed of Easement and Agreement to include the name of the incoming CA president. Vote: 8-0-0. 2. Haven on the Lake – Transfer of Capital Budget Funds This item will appear on the agenda for the June 12 Board of Directors meeting. 13. TRACKING FORMS (a) Tracking Form for Board Requests (b) Tracking Form for Resident Requests 14. TALKING POINTS: Recording Secretary Valerie Montague read the Talking Points. 15. ADJOURNMENT: Reg Avery moved and Jeanne Ketley seconded that the meeting be adjourned. The meeting was adjourned at 9:42 p.m. Respectfully submitted, Valerie Montague Recording Secretary 4 1 DRAFT MINUTES 2 BOARD OF DIRECTORS MEETING 3 Held: April 24, 2014 4 5 To be Approved: May 22, 2014 6 7 In accordance with written notice the CA Board of Directors Meeting was convened on April 24, 8 2014, at the Columbia Association Building. The following members were present: Chair, 9 Andrew Stack; Brian Dunn, Alex Hekimian, Nancy McCord, Tom O’Connor, Russ Swatek, 10 Suzanne Waller, and Phil Nelson, President. Also in attendance were Chief Staff Liaisons Susan 11 Krabbe and Jane Dembner and Governance Chief of Staff Rob Goldman. Absent: Michael 12 Cornell. Gregg Schwind arrived late. Cynthia Coyle joined via conference call at 8:42 p.m. 13 14 CALL TO ORDER: The Board of Directors Meeting was called to Order at 7:31 p.m. 15 16 Rob Goldman introduced Emily Talbot, New General Manager for Haven on the Lake. 17 18 ANNOUNCEMENT OF CLOSED/SPECIAL MEETINGS HELD/TO BE HELD: 19 Architectural Resource Committee held a closed meeting at the Columbia Association 20 Building on April 14, 2014. Members present at the meeting were Michelle Miller, Michael 21 Shaw, Eva Lambright, Maryann Cohea. The closed meeting was authorized under the Maryland 22 Homeowners Act, Md. Code, Real Property §11B-111 (4) (iv) Consultation with staff personnel, 23 consultants, attorneys, or other persons in connection with pending or potential litigation. Vote 24 to close was 4-0-0. 25 26 A Closed Meeting of the CA Board of Directors was held at the Columbia Association 27 Building on April 16, 2014. Members present at the meeting were Michael Cornell, Cynthia 28 Coyle, Brian Dunn, Alex Hekimian, Nancy McCord, Tom O’Connor, Greg Schwind, Andrew 29 Stack, Russ Swatek and Suzanne Waller. The closed meeting was authorized under the 30 Maryland Homeowners Act, Md. Code, Real Property §11B-111 (4) (i) Discussion of matters 31 pertaining to employees and personnel. Vote to close was 10-0-0. 32 33 A Closed Meeting of the Risk Management Committee was held at the Columbia Association 34 Building on April 24, 2014.
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