I, Steven May, Tumu Whakarae Chief Executive Officer, hereby give notice that an Ordinary Meeting of Council will be held on:
Date: Tuesday, 30 April 2019 Time: 1.30pm Location: Council Chamber, Wairoa District Council, Coronation Square, Wairoa
AGENDA
Ordinary Council Meeting
30 April 2019
The agenda and associated papers are also available on our website: www.wairoadc.govt.nz
For further information please contact us 06 838 7309 or by email [email protected]
ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Order Of Business
1 Karakia ...... 5 2 Apologies for Absence ...... 5 3 Declarations of Conflict of Interest ...... 5 4 Chairperson’s Announcements ...... 5 5 Late items of Urgent Business ...... 5 6 Public Participation ...... 5 7 Minutes of the Previous Meeting ...... 5 8 General Items ...... 14 8.1 CEO Update Report ...... 14 8.2 Dangerous, Insanitary and Affected Buildings Policy ...... 39 8.3 Water Loss Management ...... 81 8.4 LGNZ Remit - Roading ...... 85 9 Receipt of Minutes from Committees/Action Sheets ...... 88 9.1 Minutes of Māori Standing Committee Meeting - 14 March 2019 ...... 88 9.2 Minutes of Finance, Audit & Risk Committee Meeting - 2 April 2019 ...... 92 9.3 Minutes of Infrastructure Committee Meeting - 5 March 2019 ...... 96 9.4 Minutes of Economic Development Committee Meeting - 26 March 2019...... 101 10 Public Excluded Items ...... 107 10.1 Minutes of Public Excluded Infrastructure Committee Meeting - 5 March 2019.... 107 10.2 Minutes of Public Excluded Economic Development Committee Meeting - 26 March 2019 ...... 107 10.3 Statute Barred Rate Arrears Write-off 2011-2012 ...... 108 10.4 Storm Water Consent ...... 108 10.5 QRS Director Appointment ...... 108
Page 3
ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
1 KARAKIA
2 APOLOGIES FOR ABSENCE
3 DECLARATIONS OF CONFLICT OF INTEREST
4 CHAIRPERSON’S ANNOUNCEMENTS
5 LATE ITEMS OF URGENT BUSINESS
6 PUBLIC PARTICIPATION
A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson.
7 MINUTES OF THE PREVIOUS MEETING
Ordinary Meeting - 19 March 2019
Page 5 ORDINARY COUNCIL MEETING MINUTES 19 MARCH 2019
MINUTES OF WAIROA DISTRICT COUNCIL ORDINARY COUNCIL MEETING HELD AT THE COUNCIL CHAMBER, WAIROA DISTRICT COUNCIL, CORONATION SQUARE, WAIROA ON TUESDAY, 19 MARCH 2019 AT 1.30PM
PRESENT: His Worship the Mayor Craig Little (Mayor), Cr Denise Eaglesome-Karekare (Deputy Mayor), Cr Hine Flood, Cr Michael (Mike) Bird, Cr Jeremy Harker, Cr Michael (Min) Johansen, Mr Kiwa Hammond, Mr Paul Kelly IN ATTENDANCE: Steven May (Tumu Whakarae Chief Executive Officer), Kimberley Tuapawa (Pouwhakarae – Pārongo/Wheako Kiritaki Group Manager Information and Customer Experience), Gary Borg (Pouwhakarae – Pūtea/Tautāwhi Rangapū Group Manager Finance and Corporate Support), Stephen Heath (Pouwhakarae – Hua Pūmau Hapori/Ratonga Group Manager Community Assets and Services), Charlotte Knight (Kaiarataki Kaupapa Here / Mana Ārahi Policy & Governance Team Leader), Luke Knight (Kaiwhakahaere Rawa Property Manager)
1 KARAKIA
Given by Mr Kiwa Hammond. Acknowledgment of the mosques shooting tragedy in Christchurch 15 March 2019, and express support for the community there. A minute of silence was held for the victims of the tragedy.
2 APOLOGIES FOR ABSENCE
APOLOGY
RESOLUTION 2019/10 Moved: His Worship the Mayor Craig Little Seconded: Cr Hine Flood That the apology received from Cr Lambert be accepted and leave of absence granted. CARRIED
3 DECLARATIONS OF CONFLICT OF INTEREST
Cr Jeremy Harker declared a pecuniary interest in relation to item 8.6 and 10.4, due to being an employee of QRS.
4 CHAIRPERSON’S ANNOUNCEMENTS
None.
Page 6 ORDINARY COUNCIL MEETING MINUTES 19 MARCH 2019
5 LATE ITEMS OF URGENT BUSINESS
None.
6 PUBLIC PARTICIPATION
None.
7 MINUTES OF THE PREVIOUS MEETING
RESOLUTION 2019/11 Moved: His Worship the Mayor Craig Little Seconded: Cr Michael (Mike) Bird That the minutes and confidential minutes of the Ordinary Meeting held on 5 February 2019 and the Extraordinary Meeting held on 26 February 2019 be confirmed. CARRIED
8 GENERAL ITEMS
8.6 QRS STATEMENT OF INTENT FOR THE PERIOD 1 JULY 2019 TO 30 JUNE 2022 AND SIX MONTHLY REPORT TO 31 DECEMBER 2018. At 1:36 pm, Cr Jeremy Harker left the meeting after declaring a pecuniary interest. QRS Board members present – Guy Gaddum, Tony Gray, Ian Redshaw QRS Staff present – Karen Burger QRS Board Chair Guy Gaddum presented on the six month report ended 31 December 2018. Elected members discussed: Training of young people to enter the workforce – growing capability of local workforce Trade off between strategic goals and diversity of local contracts Vocational education reform and impact on the business Future proofing with advancements in technology
RESOLUTION 2019/12 Moved: His Worship the Mayor Craig Little Seconded: Cr Michael (Min) Johansen That Council receives the QRS proposed Statement of Intent 2019-22 and the 6 monthly performance report to 31 December 2018. CARRIED
MOTION
Page 7 ORDINARY COUNCIL MEETING MINUTES 19 MARCH 2019
RESOLUTION 2019/13 Moved: Cr Denise Eaglesome-Karekare Seconded: His Worship the Mayor Craig Little That the public be excluded from the following parts of the proceedings of this meeting at 2.12 p.m. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
General subject of each matter Reason for passing this Ground(s) under section 48 for to be considered resolution in relation to each the passing of this resolution matter 8.6 - QRS Statement Of Intent s7(2)(h) - the withholding of the s48(1)(a)(i) - the public conduct for the period 1 July 2019 to 30 information is necessary to of the relevant part of the June 2022 and Six Monthly enable Council to carry out, proceedings of the meeting Report to 31 December 2018. without prejudice or would be likely to result in the disadvantage, commercial disclosure of information for activities which good reason for withholding would exist under section 6 or section 7
CARRIED
At 2:36 pm, Cr Denise Eaglesome-Karekare left the meeting.
MOTION
RESOLUTION 2019/14 Moved: His Worship the Mayor Craig Little Seconded: Cr Hine Flood That Council moves out of Closed Council into Open Council at 2.39 p.m. CARRIED
At 2:41 pm, Cr Jeremy Harker returned to the meeting.
8.1 PUBLIC SAFETY BYLAW - REVIEW
RESOLUTION 2019/15 Moved: Cr Jeremy Harker Seconded: Cr Hine Flood
Page 8 ORDINARY COUNCIL MEETING MINUTES 19 MARCH 2019
That Council adopt the attached proposed Public Safety Bylaw for public consultation 25 March 2019 to 26 April 2019. CARRIED
8.2 INTRODUCTORY BYLAW - REVIEW
RESOLUTION 2019/16 Moved: His Worship the Mayor Craig Little Seconded: Cr Jeremy Harker That Council adopt the attached proposed Introductory Bylaw for public consultation 25 March 2019 to 26 April 2019. CARRIED
8.3 APPOINTMENT AND REMUNERATION POLICY FOR COUNCIL CCOS
RESOLUTION 2019/17 Moved: Cr Jeremy Harker Seconded: Cr Michael (Mike) Bird That Council adopt the proposed Appointment and Remuneration Policy for Directors of Council Controlled Organisations attached as Appendix 1. CARRIED
8.4 LIVESTREAMING MEETINGS Elected members discussed: Deferring decision to after the elections Balance between benefits and costs Accessibility of information Public consultation on the matter if decide to continue to explore the project
RESOLUTION 2019/18 Moved: Cr Hine Flood Seconded: Cr Jeremy Harker That Council receive the report and include livestreaming of meetings as a project in the IT Strategy. CARRIED
Page 9 ORDINARY COUNCIL MEETING MINUTES 19 MARCH 2019
8.5 UPDATES TO LOCAL GOVERNANCE STATEMENT
RESOLUTION 2019/19 Moved: His Worship the Mayor Craig Little Seconded: Cr Jeremy Harker That Council adopt the updated Local Governance Statement and delegate to the CEO the ability to make updates to reflect other decisions to the document for the remainder of the triennium. Council will receive updates on any changes. CARRIED
8.7 LOCATION OF DOG POUND Elected members discussed: Informing neighbours of proposed site Sound proofing Cost evaluation will go to Infrastructure Committee
RESOLUTION 2019/20 Moved: Cr Jeremy Harker Seconded: Cr Michael (Mike) Bird That Council resolve to move the location of the dog pound to the Northern end of the Airport (race course), and notify immediate neighbours as part of the process. CARRIED
8.8 UPCOMING REMUNERATION AUTHORITY DETERMINATION
RESOLUTION 2019/21 Moved: His Worship the Mayor Craig Little Seconded: Cr Michael (Min) Johansen That Council receive the report. CARRIED
9 RECEIPT OF MINUTES FROM COMMITTEES/ACTION SHEETS
9.1 MINUTES OF ECONOMIC DEVELOPMENT COMMITTEE MEETING - 12 FEBRUARY 2019
RESOLUTION 2019/22 Moved: His Worship the Mayor Craig Little
Page 10 ORDINARY COUNCIL MEETING MINUTES 19 MARCH 2019
Seconded: Cr Hine Flood 1. That the Minutes of the Economic Development Committee Meeting held on Tuesday 12 February 2019 be received. CARRIED
9.2 MINUTES OF MĀORI STANDING COMMITTEE MEETING - 14 FEBRUARY 2019
RESOLUTION 2019/23 Moved: His Worship the Mayor Craig Little Seconded: Cr Michael (Min) Johansen 1. That the Minutes of the Māori Standing Committee Meeting held on Thursday 14 February 2019 be received and the recommendations therein be adopted. CARRIED
9.3 MINUTES OF FINANCE, AUDIT & RISK COMMITTEE MEETING - 26 FEBRUARY 2019
RESOLUTION 2019/24 Moved: Cr Jeremy Harker Seconded: Cr Hine Flood 1. That the Minutes of the Finance, Audit & Risk Committee Meeting held on Tuesday 26 February 2019 be received. CARRIED
10 PUBLIC EXCLUDED ITEMS
RESOLUTION TO EXCLUDE THE PUBLIC
RESOLUTION 2019/25 Moved: His Worship the Mayor Craig Little Seconded: Cr Hine Flood That the public be excluded from the following parts of the proceedings of this meeting at 3.30 p.m. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each Reason for passing this Ground(s) under section 48 matter to be considered resolution in relation to each for the passing of this matter resolution
Page 11 ORDINARY COUNCIL MEETING MINUTES 19 MARCH 2019
10.1 - Minutes of Public s7(2)(b)(ii) - the withholding of s48(1)(a)(i) - the public Excluded Economic the information is necessary conduct of the relevant part of Development Committee to protect information where the proceedings of the Meeting - 12 February 2019 the making available of the meeting would be likely to information would be likely result in the disclosure of unreasonably to prejudice the information for which good commercial position of the reason for withholding would person who supplied or who is exist under section 6 or the subject of the information section 7 s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage 10.2 - Minutes of Public s7(2)(a) - the withholding of s48(1)(a)(i) - the public Excluded Finance, Audit & the information is necessary conduct of the relevant part of Risk Committee Meeting - 26 to protect the privacy of the proceedings of the February 2019 natural persons, including that meeting would be likely to of deceased natural persons result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7 10.3 - Remission of Rates on s7(2)(a) - the withholding of s48(1)(a)(i) - the public Land Owned or Used by the information is necessary conduct of the relevant part of Community or Charitable to protect the privacy of the proceedings of the Organisations. natural persons, including that meeting would be likely to of deceased natural persons result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7 10.4 - QRS Director s7(2)(a) - the withholding of s48(1)(a)(i) - the public Recruitment - Shortlist the information is necessary conduct of the relevant part of to protect the privacy of the proceedings of the natural persons, including that meeting would be likely to of deceased natural persons result in the disclosure of information for which good reason for withholding would exist under section 6 or
Page 12 ORDINARY COUNCIL MEETING MINUTES 19 MARCH 2019
section 7
10.5 - Executive Performance s7(2)(a) - the withholding of s48(1)(a)(i) - the public Package the information is necessary conduct of the relevant part of to protect the privacy of the proceedings of the natural persons, including that meeting would be likely to of deceased natural persons result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
CARRIED
At 4:03 pm, Cr Jeremy Harker left the meeting.
RESOLUTION 2019/26 Moved: His Worship the Mayor Craig Little Seconded: Cr Michael (Min) Johansen That Council moves out of Closed Council into Open Council at 4.11 p.m. CARRIED
Closing karakia give by Mr Kiwa Hammond.
The Meeting closed at 4.12 p.m.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30 April 2019.
...... CHAIRPERSON
Page 13 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
8 GENERAL ITEMS
8.1 CEO UPDATE REPORT Author: Steven May, Tumu Whakarae Chief Executive Officer Authoriser: Steven May, Tumu Whakarae Chief Executive Officer Appendices: 1. Chief Executive’s Consolidated Monthly Report for 2019 ⇩ 2. CAAS Project Tracking and Activities ⇩
1. PURPOSE 1.1 Attached is the Chief Executive’s Consolidated Monthly Report for 2019.
RECOMMENDATION The Chief Executive Officer RECOMMENDS that Council receive the report.
Further Information None.
Background Papers None.
References (to or from other Committees) None.
Signatories
Author Approved by Steven May Steven May
Item 8.1 Page 14 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 15 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 16 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 17 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 18 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 19 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 20 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 21 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 22 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 23 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 24 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 25 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 26 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 27 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 28 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 29 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 30 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 31 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 32 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 1 Page 33 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 2 Page 34 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 2 Page 35 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 2 Page 36 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 2 Page 37 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.1- Appendix 2 Page 38 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
8.2 DANGEROUS, INSANITARY AND AFFECTED BUILDINGS POLICY Author: Charlotte Knight, Kaiarataki Kaupapa Here / Mana Ārahi Policy and Governance Team Leader Authoriser: Kimberley Tuapawa, Pouwhakarae – Pārongo / Wheako Kiritaki Group Manager Information and Customer Experience Appendices: 1. Current Dangerous and Insanitary Buildings Policy ⇩ 2. Proposed Dangerous, Insanitary and Affected Buildings Policy ⇩
1. PURPOSE 1.1 For Council to adopt their Dangerous, Insanitary and Affected Buildings Policy.
RECOMMENDATION The Policy & Governance Team Leader RECOMMENDS that Council adopt the proposed Dangerous, Insanitary, and Affected Buildings Policy.
2. BACKGROUND 2.1 Council’s Dangerous and Insanitary Buildings Policy was adopted 25 May 2006 and reviewed 8 November 2011 and Council chose a passive policy approach, this is similar to the approach taken by other similar-sized territorial authorities. The passive policy approach means that the Council is primarily reliant on external sources to inform them of dangerous and insanitary buildings and any issues identified when owners wish to undertake building works. In order to have an active policy approach Council would need to increase funding and resources for this to be undertaken. 2.2 The proposed policy includes updates to reflect legislative change, and updates for currency e.g. replacing references to the Fire Service with Fire and Emergency New Zealand. The policy has been reformatted in the Council’s current template and will include a bilingual title. 2.3 Council must use the special consultative procedure when reviewing the policy in accordance with s132 of the Building Act and s83 of the LGA 2002. No submissions were received during the consultation period.
3. OPTIONS 3.1 The options identified are: a. Status quo – retain current policy without changes b. Adopt proposed policy c. Adopt an alternate policy 3.2 Option A – Council cannot keep the current wording of the policy as parts are now out of date due to legislative change. 3.3 Option B – the proposed policy has been reviewed and drafted taking into account legislative change and the current situation.
Item 8.2 Page 39 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
3.4 Option C – if Council wished to change other matters in the policy this would require officers to review these changes in order to ensure they are legislatively compliant and decide if another round of public consultation was then required. If Council wished to change their policy approach it would require the policy to be redrafted to reflect this, and officers would need to calculate the budgetary implications. 3.5 The preferred option is option b, this meets the purpose of local government as it will help meet the current and future needs of communities for performance of regulatory functions in a way that is most cost-effective for households and businesses.
4. CORPORATE CONSIDERATIONS
What is the change? 4.1 Council will adopt the reviewed policy with a new title – Dangerous, Insanitary and Affected Buildings Policy.
Compliance with legislation and Council Policy 4.2 Complies with relevant legislation – Building Act, LGA 2002.
What are the key benefits? 4.3 Council will have adopted a refreshed policy.
What is the cost? 4.4 Costs associated with implementation will be met within existing budgets.
What is the saving? 4.5 Not applicable.
Who has been consulted? 4.6 There were no submissions when Council ran a special consultative procedure.
Service delivery review 4.7 Not applicable.
Maori Standing Committee 4.8 This matter has not been referred to the committee.
5. SIGNIFICANCE 5.1 Low impact.
6. RISK MANAGEMENT 6.1 There are no strategic risks identified in the implementation of the recommendation.
Further Information Building Act http://www.legislation.govt.nz/act/public/2004/0072/latest/DLM306036.html?src=qs
Item 8.2 Page 40 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Background Papers None.
References (to or from other Committees) None.
Confirmation of statutory compliance In accordance with section 76 of the Local Government Act 2002, this report is approved as: a. containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and, b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.
Signatories
Author Approved by Charlotte Knight Kimberley Tuapawa
Item 8.2 Page 41 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 42 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 43 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 44 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 45 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 46 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 47 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 48 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 49 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 50 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 51 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 52 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 53 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 54 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 55 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 56 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 57 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 58 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 59 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 1 Page 60 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 61 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 62 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 63 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 64 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 65 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 66 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 67 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 68 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 69 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 70 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 71 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 72 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 73 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 74 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 75 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 76 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 77 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 78 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 79 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Item 8.2- Appendix 2 Page 80 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
8.3 WATER LOSS MANAGEMENT Author: Karen Akuhata, Mataaro Hua Pūmau Asset Engineer Authoriser: Stephen Heath, Pouwhakarae – Hua Pūmau Hapori / Ratonga Group Manager Community Assets and Services Appendices: Nil
1. PURPOSE 1.1 The purpose of this report is to inform Council about Water Network Water Loss.
RECOMMENDATION The Asset Engineer RECOMMENDS that Council receive this report, thus endorsing option A
2. BACKGROUND 2.1 Climate change has increased the frequency of significant rain events which impacts our ability to produce water for the Wairoa Township. These events are becoming more common and we have issued an average of 7 water restriction notices per year. To mitigate the risk of not being able to provide safe, reliable drinking water Council can explore three options; New Water Source, More Storage Capacity and Management of Network Loss to maintain storage. This report is to provide information about the management of water loss so storage capacity is increased to four days instead of two. 2.2 Following best practice, a study was undertaken by the CAaS department, the annual water balance was calculated for 2017/2018 and shows that 56% of water produced is classified as Non-Revenue Water. Examining night flow data at specific times of the year – winter, AFFCO off season - indicates water loss of 40 litres per second. Both methods show significant loss and further endorse the need to implement a water loss management plan so loss can be better understood and managed.
3. OPTIONS 3.1 The options identified are: A. Implement a Water Loss Management Plan. B. Do Nothing 3.2 The preferred option is A. to implement the Water Loss Management Plan, this meets the purpose of local government as it will help meet the current and future needs of communities’ for good-quality infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses. 3.3 B. Do nothing is not a desired option as this will not align with Councils LOS (Level Of Service) target of 25% water loss, this will also increase Councils risk profile in terms of both asset management and water supply to the community.
Item 8.3 Page 81 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
4. CONCLUSION 4.1 Water Loss is a worldwide issue and doing nothing is not an option. Council needs to be pro-active and minimise the risk of not being able to provide clean, safe reliable drinking water. Council have in the past managed water loss by implementing pressure management, a new reservoir to increase capacity, ensuring the speed and quality of repairs, and by implementing a renewals program; However recent data has indicated Wairoa’s water loss is still significant. Moving forward Council needs to be pro-active in its leak management to better understand non-revenue water and look to partner with the community to reduce consumer loss. Initial cost for a Water Loss Management Plan is $100,000 for the first 12 months which will be funded from the CAPEX water budget. The initial Work will be replacing outdated water meters with smart meters this will include some property connections and other new strategic locations. Annual savings of up to $370,000 in water production and treatment costs are forecast. These savings will not be fully realised until water loss is managed, which will be a combination of smart metering and a more accurate renewals program. A Water Loss Management Plan is considered to be a significant component of ensuring a strategic robust renewals program.
5. CORPORATE CONSIDERATIONS
Compliance with legislation and Council Policy 5.1 Water Safety Plan. 5.2 Local Government Act 2002, Health Act 1956 Health (Drinking Water) Amendment Act 2007, Civil Defence Emergency Management Act 2002, Fire and Emergency NZ act 2017.
What are the key benefits? 5.3 Water storage up to 4 days. 5.4 LOS (Level Of Service) targets achieved. 5.5 Longer infrastructure life. 5.6 Reduction of background leakage. 5.7 Lower treatment cost. 5.8 Reduction in operations and maintenance costs. 5.9 Optimisation of renewals program.
What is the cost? 5.10 Initial costs are $100,000 for the first 12 months.
What is the saving? 5.11 Potential annual savings of up to $370,000 in water production and treatment costs.
Who has been consulted? 5.12 No consultation has taken place. Consultation will occur when partnering with the community to understand consumer loss.
Item 8.3 Page 82 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
6. SIGNIFICANCE 6.1 Impact – not being able to sustain Wairoa’s water needs leading to closures of schools, medical centres, hospital and businesses until water supply is replenished. 6.2 Operation budget savings not realised.
7. RISK MANAGEMENT 7.1 The strategic risks (e.g. publicity/public perception, adverse effect on community, timeframes, health and safety, financial/security of funding, political, legal – refer to S10 and S11A of LGA 2002, others) identified in the implementation of the recommendations made are as follows:
Further Information Water Loss Guidelines https://www.waternz.org.nz/Attachment?Action=Download&Attachment_id=3675
Background Papers
Water Loss Management Plan workshop and presentation to Council on 30/04/2019
References (to or from other Committees)
N/A
Confirmation of statutory compliance In accordance with section 76 of the Local Government Act 2002, this report is approved as: a. containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and, b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.
Item 8.3 Page 83 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Signatories
Author Approved by Karen Akuhata Stephen Heath
Item 8.3 Page 84 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
8.4 LGNZ REMIT - ROADING Author: Charlotte Knight, Kaiarataki Kaupapa Here / Mana Ārahi Policy and Governance Team Leader Authoriser: Kimberley Tuapawa, Pouwhakarae – Pārongo / Wheako Kiritaki Group Manager Information and Customer Experience Appendices: Nil
1. PURPOSE 1.1 This report provides information for Council on a remit Whakatāne District Council are seeking to submit to the LGNZ AGM. Remits require the support of 5 councils in order for them to be added to the LGNZ AGM agenda. 1.2 Whakatāne District Council have asked Wairoa District Council to be part of the 5 councils putting forward the remit. Remits are due Monday 13 May. This report seeks Council’s decision on this matter.
RECOMMENDATION The Policy & Governance Team Leader RECOMMENDS that Council advise if they wish to support the LGNZ AGM remit proposed by Whakatāne District Council. Draft Remit This Remit is in two parts; 1) That LGNZ acknowledges that the New Zealand Transport Agency’s (NZTA’s), Code of Practice for Temporary Traffic Management (CoPTTM) is a comprehensive and robust document, and that NZTA ensures the CoPTTM system is regularly reviewed, refined and updated. However, in light of the recent road worker fatalities LGNZ requests NZTA, in partnership with Road Controlling Authorities; a) Review afresh its Code of Practice for Temporary Traffic Management (CoPTTM) to satisfy themselves that; i) The document provides sufficient guidelines and procedures to ensure approaching traffic are given every possible opportunity to become aware of the worksite ahead and to respond appropriately and in a timely manner b) Review its CoPTTM Training System to ensure; i) Trainers are sufficiently qualified and adequately covering the training syllabus ii) Site Traffic Management Supervisors (STMS’s) and Traffic Controllers (TC’s) are only certified when they can demonstrate competence in the application of CoPTTM. iii) A robust refresher programme is in place to ensure those in charge of Traffic Management on worksites remain current in the required competencies. c) Review its Site Auditing requirements to ensure the traffic management at worksites is independently audited at a sufficient frequency to ensure compliance, and that a significantly robust system is put in place to enable enforcement of compliance. 2) That LGNZ takes steps to remind its members of their duties with respect to their role as Road Controlling Authorities including;
Item 8.4 Page 85 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
a) Appointing and sufficiently training and resourcing a Traffic Management Co-ordinator to ensure their obligations under the HSWA, with respect to traffic management, are being met. b) Adequately resourcing and undertaking audits of road work sites to ensure compliance with CoPTTM
2. BACKGROUND 2.1 Whakatāne District Council’s reasons for the draft remit are: 1. Motorists often consider that traffic management controls on worksites do not always seem to be appropriate or to adequately reflect the site conditions that are supposed to be being managed. 2. Workers on road work sites often consider that approaching and passing traffic do not respond appropriately or quickly enough to the worksite. 3. Recently road workers have been killed because approaching traffic failed to respond appropriately to their worksite 4. The response has been to think that perhaps the traffic control requirements within the Code of Practice for Temporary Traffic Management (CoPTTM) are inadequate 5. However CoPTTM is in fact a very comprehensive and robust document, and the CoPTTM system is regularly reviewed, refined and updated. 6. Nonetheless it is also a large body of work and it seems it is not as well read or understood as it should be by the parties that have a role in its use, including Principals, RCA’s, Contractors and Consultants. 7. The initial training and ongoing refresher courses for road workers responsible for traffic management, Site Traffic Management Supervisors (STMS’s) and Traffic Controllers (TC’s), may also not always be as comprehensive as it should be. 8. Roadworks sites may not be being audited with the frequency and robustness required to ensure they are fully compliant with CoPTTM 9. Contractors discipline around the appropriateness, responsiveness and level of traffic management provided on worksites, including unattended sites, may not be as strong as it should be.
Further Information None.
Background Papers None.
References (to or from other Committees) None.
Item 8.4 Page 86 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
Signatories
Author Approved by Charlotte Knight Kimberley Tuapawa
Item 8.4 Page 87 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
9 RECEIPT OF MINUTES FROM COMMITTEES/ACTION SHEETS
9.1 MINUTES OF MĀORI STANDING COMMITTEE MEETING - 14 MARCH 2019 Author: Gay Waikawa, Kaiurungi Mana Ārahi Governance Officer Authoriser: Charlotte Knight, Kaiarataki Kaupapa Here / Mana Ārahi Policy and Governance Team Leader Appendices: 1. Minutes of Māori Standing Committee Meeting - 14 March 2019
RECOMMENDATION 1. That the Minutes of the Māori Standing Committee Meeting held on Thursday 14 March 2019 be received.
1.
Item 9.1 Page 88 MĀORI STANDING COMMITTEE MEETING MINUTES 14 MARCH 2019
MINUTES OF WAIROA DISTRICT COUNCIL MĀORI STANDING COMMITTEE MEETING HELD AT THE MANUTAI MARAE, STATE HIGHWAY 2 NORTH, NUHAKA ON THURSDAY, 14 MARCH 2019 AT 12.30PM
PRESENT: Cr Charles (Charlie) Lambert, Mr Kiwa Hammond, Mrs Here Nissen, Mr Henare Mita, Ms Sharon Cooper, Ms Theresa Thornton, Ms Whaiora Maindonald, Mrs Fiona Wairau IN ATTENDANCE: D Culshaw (Pouahurea Maori Relationships Manager), G Waikawa (Kaiurungi Tutohu Governance Officer), N Heath (HBRC Catchment Manager), Jenny Moses
1 KARAKIA
Karakia was given by Henare Mita.
2 APOLOGIES FOR ABSENCE
APOLOGIES
COMMITTEE RESOLUTION 2019/74 Moved: Cr Charles (Charlie) Lambert Seconded: Ms Whaiora Maindonald That the apologies received from His Worship the Mayor, C Little, Cr J Harker, P Kelly, S May and C Knight be accepted and leave of absence granted. CARRIED
3 DECLARATION OF CONFLICT OF INTEREST
None.
4 CHAIRPERSON’S ANNOUNCEMENTS
None.
5 LATE ITEMS OF URGENT BUSINESS
None.
6 PUBLIC PARTICIPATION
A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson.
Page 89 MĀORI STANDING COMMITTEE MEETING MINUTES 14 MARCH 2019
7 MINUTES OF THE PREVIOUS MEETING
COMMITTEE RESOLUTION 2019/75 Moved: Mr Henare Mita Seconded: Ms Theresa Thornton That the minutes of the Ordinary Meeting held on 14 February 2019 be confirmed. CARRIED
8 GENERAL ITEMS
8.1 MAORI RELATIONSHIPS MANAGER REPORT - MARCH 2019
COMMITTEE RESOLUTION 2019/76 Moved: Mr Kiwa Hammond Seconded: Mr Henare Mita That the Māori Standing Committee receives the Maori Relationships Manager’s report. CARRIED
Mr N Heath presented his report and reported on sustainable homes, hui to discuss Plan Change for Outstanding Freshwater Management, Hill Country Erosion Fund with Gisborne District Council, Whakaki Freshwater Improvement Fund Project and Raupunga water supply catchment work.
Mr Heath also presented HBRC’s Tangata Whenua Engagement for the period 1 July 2018 – 1 March 2019. Mr Kiwa Hammond presented his Chair’s report
Takiwa reports were from: ● Mr H Mita - Rakaipaaka Takiwa (attached to the agenda) ● Ms S Cooper – Waikaremoana Takiwa (attached to the agenda) ● Ms T Thornton – Pahauwera Takiwa (attached to the agenda) ● Mrs Whaiora Maindonald – Te Wairoa Honengenge Takiwa (attached to the agenda) ● Mr P Kelly – Te Wairoa Matangirau Takiwa (attached to the agenda) ● Mrs F Wairau – Mahia Mai Tawhiti Takiwa (verbal) ● Mrs H Nissen – Ruakituri Takiwa (verbal)
Page 90 MĀORI STANDING COMMITTEE MEETING MINUTES 14 MARCH 2019
The Meeting closed at 4.02pm with a karakia by Henare Mita.
The minutes of this meeting were confirmed at the Māori Standing Committee Meeting held on 11 April 2019.
...... CHAIRPERSON
Page 91 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
9.2 MINUTES OF FINANCE, AUDIT & RISK COMMITTEE MEETING - 2 APRIL 2019 Author: Gay Waikawa, Kaiurungi Mana Ārahi Governance Officer Authoriser: Charlotte Knight, Kaiarataki Kaupapa Here / Mana Ārahi Policy and Governance Team Leader Appendices: 1. Minutes of Finance, Audit & Risk Committee Meeting - 2 April 2019
RECOMMENDATION 1. That the Minutes of the Finance, Audit & Risk Committee Meeting held on Tuesday 2 April 2019 be received.
Item 9.2 Page 92 FINANCE, AUDIT & RISK COMMITTEE MEETING MINUTES 2 APRIL 2019
MINUTES OF WAIROA DISTRICT COUNCIL FINANCE, AUDIT & RISK COMMITTEE MEETING HELD AT THE COUNCIL CHAMBER, WAIROA DISTRICT COUNCIL, CORONATION SQUARE, WAIROA ON TUESDAY, 2 APRIL 2019 AT 1.30PM
PRESENT: His Worship the Mayor Craig Little (Mayor), Cr Denise Eaglesome-Karekare (Deputy Mayor), Cr Jeremy Harker, Mr Philip Jones IN ATTENDANCE: Steven May (Tumu Whakarae Chief Executive Officer), Stuart Mutch (Auditor, Ernest Young), Gary Borg (Pouwhakarae – Pūtea/Tautāwhi Rangapū Group Manager Finance and Corporate Support), Russell Rodgers (Finance Manager), Lauren Jones (Kaikaute Putea/Financial Accountant), Gay Waikawa (Kaiurungi Tutohu Governance Officer), Kevin Stevenson (Kaiurungi Kore Whakawhara/Zero Harm Officer).
1 KARAKIA
Karakia was given by Cr Denise Eaglesome-Karekare
2 APOLOGIES FOR ABSENCE
Nil
3 DECLARATION OF CONFLICT OF INTEREST
None
4 CHAIRPERSON’S ANNOUNCEMENTS
The Chairperson welcomed Mr Russell Rogers, Finance Manager and also thanked him for applying for the role and also welcomed Ms Lauren Jones, (Kaikaute Putea/Financial Accountant) to her first FAR Committee meeting.
5 LATE ITEMS OF URGENT BUSINESS
None
6 PUBLIC PARTICIPATION
A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson.
Mr Caves commented and asked various questions on Item 8.2 (External Audit Management Report for the Year Ended 30 June 2018) & Item 8.3 (External Audit Plan for the Year Ending 30 June 2019) in the FAR Committee Agenda dated 2 April 2019.
Page 93 FINANCE, AUDIT & RISK COMMITTEE MEETING MINUTES 2 APRIL 2019
7 MINUTES OF THE PREVIOUS MEETING
COMMITTEE RESOLUTION 2019/56 Moved: Cr Denise Eaglesome-Karekare Seconded: Mr Philip Jones That the minutes of the Ordinary Meeting held on 26 February 2019 be confirmed. CARRIED
8 GENERAL ITEMS
8.1 HEALTH & SAFETY REPORT
COMMITTEE RESOLUTION 2019/57 Moved: Cr Denise Eaglesome-Karekare Seconded: His Worship the Mayor Craig Little That the Committee receive the report. CARRIED
The Zero Harm presented his report and reported on Background, Current Situation being Hazard Identification/Register/Accident or Near Miss Reports, Site Wise, I Auditor, Joint Procurement, H & S Committee and Safety Audits Summary-July-March 2019.
The Zero Harm Officer also gave a presentation on ecoPortal (Health and Safety, Risk Management Software).
Various questions were asked of the Zero Harm Officer.
8.2 EXTERNAL AUDIT MANAGEMENT REPORT FOR THE YEAR ENDED 30 JUNE 2018
COMMITTEE RESOLUTION 2019/58 Moved: Cr Jeremy Harker Seconded: Mr Philip Jones That the Committee receives the Audit Management Report for the Year Ended 30 June 2018.
CARRIED
The Pouwhakarae – Pūtea/Tautāwhi Rangapū Group Manager Finance and Corporate Support presented his report.
Attached to the report was the Audit Management Report 2018.
Page 94 FINANCE, AUDIT & RISK COMMITTEE MEETING MINUTES 2 APRIL 2019
8.3 EXTERNAL AUDIT PLAN FOR THE YEAR ENDING 30 JUNE 2019
COMMITTEE RESOLUTION 2019/59 Moved: Cr Jeremy Harker Seconded: Mr Philip Jones That the Committee receives the External Audit Plan 2019. CARRIED
The Pouwhakarae – Pūtea/Tautāwhi Rangapū Group Manager Finance and Corporate Support presented his report and reported on the External Audit Plan for the Year Ending 30 June 2019.
Closing karakia was given by Cr Denise Eaglesome-Karekare.
The Meeting closed at 2.44pm.
The minutes of this meeting were confirmed at the Finance, Audit & Risk Committee Meeting held on 14 May 2019.
...... CHAIRPERSON
Page 95 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
9.3 MINUTES OF INFRASTRUCTURE COMMITTEE MEETING - 5 MARCH 2019 Author: Gay Waikawa, Kaiurungi Mana Ārahi Governance Officer Authoriser: Charlotte Knight, Kaiarataki Kaupapa Here / Mana Ārahi Policy and Governance Team Leader Appendices: 1. Minutes of Infrastructure Committee Meeting - 5 March 2019
RECOMMENDATION 1. That the Minutes of the Infrastructure Committee Meeting held on Tuesday 5 March 2019 be received.
Item 9.3 Page 96 INFRASTRUCTURE COMMITTEE MEETING MINUTES 5 MARCH 2019
MINUTES OF WAIROA DISTRICT COUNCIL INFRASTRUCTURE COMMITTEE MEETING HELD AT THE COUNCIL CHAMBER, WAIROA DISTRICT COUNCIL, CORONATION SQUARE, WAIROA ON TUESDAY, 5 MARCH 2019 AT 1.30PM
PRESENT: His Worship the Mayor Craig Little (Te Kahika Mayor), Cr Charles (Charlie) Lambert, Mr Chris Olsen IN ATTENDANCE: Steven May (Tumu Whakarae Chief Executive Officer), Gary Borg (Chief Financial Officer), Stephen Heath (Pouwhakarae – Hua Pūmau Hapori/Ratonga Group Manager Community Assets and Services), Luke Knight (Kaiwhakahaere Rawa Property Manager), Gay Waikawa (Kaiurungi Tutohu Governance Officer), Lis Battes
1 KARAKIA
Karakia was given by Councillor C Lambert
2 APOLOGY FOR ABSENCE
APOLOGY
COMMITTEE RESOLUTION 2019/18 Moved: His Worship the Mayor Craig Little Seconded: Cr Charles (Charlie) Lambert That the apology received from Cr M Johansen be accepted and leave of absence granted. CARRIED
3 DECLARATION OF CONFLICT OF INTEREST
None
4 CHAIRPERSON’S ANNOUNCEMENTS
The Chairperson announced the great work the Community and Assets department are doing and a positive workshop which was held before the IC Committee and build a repo with elected members and officers for IC Committee.
The Chief Executive Officer acknowledged Mr L Knight as 2IC for the Community Assets and Services Department.
Page 97 INFRASTRUCTURE COMMITTEE MEETING MINUTES 5 MARCH 2019
5 PUBLIC PARTICIPATION
A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson.
Lis Battes – Mahanga – Gave a presentation on the Mahanga Water Supply project and the work being undertaken is significant from what was communicated to Mahanga property owners in July 2017. The Mahanga water was discussed in Point 3.2 (4) of the Community Assets and Services Overview report.
6 MINUTES OF THE PREVIOUS MEETING
COMMITTEE RESOLUTION 2019/19 Moved: His Worship the Mayor Craig Little Seconded: Cr Charles (Charlie) Lambert That the minutes of the Ordinary Meeting held on 13 November 2018 be confirmed. CARRIED
7 GENERAL ITEMS
8.1 COMMUNITY ASSETS AND SERVICES OVERVIEW
Points of Discussion: Chlorination of Tuai Water – Is not yet mandatory encourage some form of residual disinfection ie chlorine
Kitchener Street – Starts in April 2019
Mahanga water supply – Information Pack be sent to the Mahanga community within one month of today’s date and shortly after a meeting be held with the community.
COMMITTEE RESOLUTION 2019/20 Moved: His Worship the Mayor Craig Little Seconded: Cr Charles (Charlie) Lambert That the Committee receive the report and an Information Pack will be sent to the Mahanga community within one month of today’s date and shortly after a meeting be held with the Mahanga community. CARRIED
Page 98 INFRASTRUCTURE COMMITTEE MEETING MINUTES 5 MARCH 2019
8.2 PROCUREMENT CONTRACT 18/18 - FLOOD DAMAGE REPAIRS MOHAKA/WAIAU PACKAGE 2
COMMITTEE RESOLUTION 2019/21 Moved: Mr Chris Olsen Seconded: Cr Charles (Charlie) Lambert That the Committee receive this report and award Contract 18/18 – Flood Damage Repairs Mohaka/Waiau Package 2 to Russell Roads. CARRIED
9 PUBLIC EXCLUDED ITEMS
RESOLUTION TO EXCLUDE THE PUBLIC
RESOLUTION 2019/22 Moved: His Worship the Mayor Craig Little Seconded: Cr Charles (Charlie) Lambert That the public be excluded from the following parts of the proceedings of this meeting at 2.07p.m. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each Reason for passing this Ground(s) under section 48 matter to be considered resolution in relation to each for the passing of this matter resolution 9.1 Community Assets & s7(2)(c)(ii) - the withholding of s48(1)(a)(i) - the public Services Overview the information is necessary conduct of the relevant part of to protect information which the proceedings of the is subject to an obligation of meeting would be likely to confidence or which any result in the disclosure of person has been or could be information for which good compelled to provide under reason for withholding would the authority of any exist under section 6 or enactment, where the making section 7 available of the information would be likely otherwise to damage the public interest
CARRIED
Page 99 INFRASTRUCTURE COMMITTEE MEETING MINUTES 5 MARCH 2019
COMMITTEE RESOLUTION 2019/23 Moved: His Worship the Mayor Craig Little Seconded: Cr Charles (Charlie) Lambert That the Committee moves out of Closed Committee into Open Committee at 2.22p.m CARRIED
The Meeting closed at 2.22pm.
The minutes of this meeting were confirmed at the Infrastructure Committee Meeting held on 28 May 2019.
...... CHAIRPERSON
Page 100 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
9.4 MINUTES OF ECONOMIC DEVELOPMENT COMMITTEE MEETING - 26 MARCH 2019 Author: Gay Waikawa, Kaiurungi Mana Ārahi Governance Officer Authoriser: Charlotte Knight, Kaiarataki Kaupapa Here / Mana Ārahi Policy and Governance Team Leader Appendices: 1. Minutes of Economic Development Committee Meeting - 26 March 2019
RECOMMENDATION 1. That the Minutes of the Economic Development Committee Meeting held on Tuesday 26 March 2019 be received.
Item 9.4 Page 101 ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES 26 MARCH 2019
MINUTES OF WAIROA DISTRICT COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MEETING HELD AT THE COUNCIL CHAMBER, WAIROA DISTRICT COUNCIL, CORONATION SQUARE, WAIROA ON TUESDAY, 26 MARCH 2019 AT 1.30PM
PRESENT: His Worship the Mayor Craig Little (Mayor), Cr Denise Eaglesome-Karekare (Deputy Mayor), Cr Mike Bird, Ms Angela Thomas (From 2.48pm), Ms Whaiora Maindonald IN ATTENDANCE: Kerry Henderson (Matariki REDS Programme Manager), Kitea Tipuna (Pouwhakarae – Hapori/Whakatūtaki Group Manager Community and Engagement), G Waikawa (Governance Officer – Kaiurungi Mana Arahi), Russell McCracken (GIS Officer - Kaiurungi Ngaio Papa Whenua), Annalena Atzwanger (
1 KARAKIA
Karakia was given by Kitea Tipuna
2 APOLOGIES FOR ABSENCE
None
3 DECLARATION OF CONFLICT OF INTEREST
None
4 CHAIRPERSON’S ANNOUNCEMENTS
None
5 LATE ITEM OF URGENT BUSINESS
MOTION
COMMITTEE RESOLUTION 2019/50 Moved: Cr Denise Eaglesome-Karekare Seconded: Ms Whaiora Maindonald That in accordance with Section 46A (7) of the Local Government Official Information and Meetings Act 1987 the item Te Matarae O Te Wairoa Trust Report be considered given the item had not come to hand at the time of Agenda compilation and consideration of this matter is required now in order to respond within the timeframe allowed. CARRIED
Page 102 ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES 26 MARCH 2019
6 PUBLIC PARTICIPATION
A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson. Kerry Henderson, newly appointed Matariki REDS Programme Manager introduced herself and updated the committee on the work programme for the Matariki Regional Economic Development Strategy. She also advised on the governance and getting the structure right and also understanding where the projects are at.
Mr McCracken – Adventure Wairoa. Russell gave a presentation and reported on Whangawehi mountain bike ride, waka ama, Mokotahi hoe 2019, Wairoa triathlon – February 2017, linking with other community groups, proposed Whakamahi ridge line trail and “the sky is no longer the limit… reach further”. The Group Manager Community and Engagement advised a recommendation was noted in the Giblin Economic Development report relating to Adventure Wairoa.
Mr McCracken spoke on the recommendation from the Giblin Economic Development report being - Recommendation: Provincial Group Fund to fund a full-time Business Manager for Adventure Wairoa (AW), based at the Community Centre to build a presence with Sport HB staff
MOTION
COMMITTEE RESOLUTION 2019/51 Moved: Cr Denise Eaglesome-Karekare Seconded: His Worship the Mayor Craig Little That the Economic Development Committee recommend to direct the Chief Executive Officer to investigate updating the current Memorandum of Understanding with Adventure Wairoa to include opportunities as they relate to the recommendation from the Giblin Economic Development Report. CARRIED
7 MINUTES OF THE PREVIOUS MEETING
COMMITTEE RESOLUTION 2019/52 Moved: His Worship the Mayor Craig Little Seconded: Ms Whaiora Maindonald That the minutes [and confidential minutes] of the Ordinary Meeting held on 12 February 2019 be confirmed.
Page 103 ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES 26 MARCH 2019
CARRIED
8 GENERAL ITEMS
8.1 THE GAIETY UPDATE
COMMITTEE RESOLUTION 2019/53 Moved: Cr Denise Eaglesome-Karekare Seconded: His Worship the Mayor Craig Little That the Committee receive the report. CARRIED
The Economic Development Officer presented her report and reported on Business as Usual at the Gaiety being Events and Future Plans.
The Economic Development Officer also reported a livestreamed National Remembrance Service will be held on Friday, 29 March 2019 to be held at the Gaiety or the War Memorial Hall.
The Committee asked the Economic Development Officer to present a financial report for the Gaiety Theatre at the next meeting.
8.2 UPDATE FROM THE GROUP MANAGER COMMUNITY & ENGAGEMENT
COMMITTEE RESOLUTION 2019/54 Moved: Ms Whaiora Maindonald Seconded: Ms Angela Thomas That the Economic Development Committee receive the Economic Development Update Report as at 21 March 2019 CARRIED
The Group Manager Community & Engagement presented his report and reported on Summary of Activities being Visitor enquiries through the Wairoa Visitor Information Centre (I-Site), Whakarauora-Wairoa Economic Development Plan, Gaiety Theatre, KiwiRail, Tourism Infrastructure Fund (Round 3), Marae Digital Connectivity and the Provincial Growth Fund being Youth in Employment-The Wairoa Job Shop, Connecting Wairoa, Whakaki Catchment and Wairoa to Napier Rail corridor.
MOTION
COMMITTEE RESOLUTION 2019/55 Moved: Cr Denise Eaglesome-Karekare
Page 104 ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES 26 MARCH 2019
Seconded: Ms Whaiora Maindonald That the Committee receive the Te Matarae O Te Wairoa Trust report. CARRIED
9. PUBLIC EXCLUDED ITEM
RESOLUTION TO EXCLUDE THE PUBLIC
MOTION
COMMITTEE RESOLUTION 2019/56 Moved: His Worship the Mayor Craig Little Seconded: Cr Denise Eaglesome-Karekare That the public be excluded from the following parts of the proceedings of this meeting at 3.12pm.
The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
General subject of each matter Reason for passing this Ground(s) under section 48 for to be considered resolution in relation to each the passing of this resolution matter 9.1 – Tourism Infrastructure s7(2)(b)(ii) - the withholding of s48(1)(a)(i) - the public conduct Fund the information is necessary to of the relevant part of the protect information where the proceedings of the meeting making available of the would be likely to result in the information would be likely disclosure of information for unreasonably to prejudice the which good reason for commercial position of the withholding would exist under person who supplied or who is section 6 or section 7 the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
Page 105 ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES 26 MARCH 2019
9.2 – Provincial Growth Fund s7(2)(a) - the withholding of the s48(1)(a)(i) - the public conduct information is necessary to of the relevant part of the protect the privacy of natural proceedings of the meeting persons, including that of would be likely to result in the deceased natural persons disclosure of information for which good reason for withholding would exist under section 6 or section 7 9.3 – Gaiety Theatre s7(2)(a) - the withholding of the s48(1)(a)(i) - the public conduct information is necessary to of the relevant part of the protect the privacy of natural proceedings of the meeting persons, including that of would be likely to result in the deceased natural persons disclosure of information for which good reason for withholding would exist under section 6 or section 7
CARRIED
MOTION
COMMITTEE RESOLUTION 2019/57 Moved: Cr Denise Eaglesome-Karekare Seconded: Ms Whaiora Maindonald That the Committee moves out of Closed Committee into Open Committee at 3.41pm. CARRIED
Closing karakia given by K Tipuna
The Meeting closed at 3.43pm.
The minutes of this meeting were confirmed at the Economic Development Committee Meeting held on 7 May 2019.
...... CHAIRPERSON
Page 106 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
10 PUBLIC EXCLUDED ITEMS
RESOLUTION TO EXCLUDE THE PUBLIC
RECOMMENDATION That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter Reason for passing this Ground(s) under section 48 for to be considered resolution in relation to each the passing of this resolution matter 10.1 - Minutes of Public s7(2)(c)(ii) - the withholding of s48(1)(a)(i) - the public conduct Excluded Infrastructure the information is necessary to of the relevant part of the Committee Meeting - 5 March protect information which is proceedings of the meeting 2019 subject to an obligation of would be likely to result in the confidence or which any person disclosure of information for has been or could be compelled which good reason for to provide under the authority of withholding would exist under any enactment, where the section 6 or section 7 making available of the information would be likely otherwise to damage the public interest 10.2 - Minutes of Public s7(2)(a) - the withholding of the s48(1)(a)(i) - the public conduct Excluded Economic information is necessary to of the relevant part of the Development Committee protect the privacy of natural proceedings of the meeting Meeting - 26 March 2019 persons, including that of would be likely to result in the deceased natural persons disclosure of information for which good reason for s7(2)(b)(ii) - the withholding of withholding would exist under the information is necessary to section 6 or section 7 protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or
Page 107 ORDINARY COUNCIL MEETING AGENDA 30 APRIL 2019
disadvantage, negotiations (including commercial and industrial negotiations) 10.3 - Statute Barred Rate s7(2)(a) - the withholding of the s48(1)(a)(i) - the public conduct Arrears Write-off 2011-2012 information is necessary to of the relevant part of the protect the privacy of natural proceedings of the meeting persons, including that of would be likely to result in the deceased natural persons disclosure of information for which good reason for withholding would exist under section 6 or section 7
10.4 - Storm Water Consent s7(2)(c)(ii) - the withholding of s48(1)(a)(i) - the public conduct the information is necessary to of the relevant part of the protect information which is proceedings of the meeting subject to an obligation of would be likely to result in the confidence or which any person disclosure of information for has been or could be compelled which good reason for to provide under the authority of withholding would exist under any enactment, where the section 6 or section 7 making available of the information would be likely otherwise to damage the public interest 10.5 - QRS Director s7(2)(a) - the withholding of the s48(1)(a)(i) - the public conduct Appointment information is necessary to of the relevant part of the protect the privacy of natural proceedings of the meeting persons, including that of would be likely to result in the deceased natural persons disclosure of information for which good reason for withholding would exist under section 6 or section 7
Page 108