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Agenda of Māori Standing Committee Meeting

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Agenda of Māori Standing Committee Meeting I, Steven May, Chief Executive Officer, hereby give notice that a Māori Standing Committee Meeting will be held on: Date: Thursday, 8 March 2018 Time: 12.30pm Location: Erepeti Marae, 1728 Ruakituri Road, Wairoa AGENDA Māori Standing Committee Meeting 8 March 2018 The agenda and associated papers are also available on our website: www.wairoadc.govt.nz For further information please contact us 06 838 7309 or by email [email protected] MĀORI STANDING COMMITTEE MEETING AGENDA 8 MARCH 2018 Order Of Business 1 Karakia .............................................................................................................................. 5 2 Apologies for Absence ....................................................................................................... 5 3 Declarations of Conflict of Interest .................................................................................... 5 4 Chairperson’s Announcements .......................................................................................... 5 5 Late Items of Urgent Business ............................................................................................ 5 6 Public Participation ........................................................................................................... 5 7 Minutes of the Previous Meeting ....................................................................................... 5 8 General Items .................................................................................................................. 10 8.1 Maori Relationships Manager Report ........................................................................ 10 Page 3 MĀORI STANDING COMMITTEE MEETING AGENDA 8 MARCH 2018 1 KARAKIA 2 APOLOGIES FOR ABSENCE 3 DECLARATIONS OF CONFLICT OF INTEREST 4 CHAIRPERSON’S ANNOUNCEMENTS 5 LATE ITEMS OF URGENT BUSINESS 6 PUBLIC PARTICIPATION A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson. 7 MINUTES OF THE PREVIOUS MEETING Ordinary Meeting - 8 February 2018 Page 5 MĀORI STANDING COMMITTEE MEETING MINUTES 8 FEBRUARY 2018 MINUTES OF WAIROA DISTRICT COUNCIL MĀORI STANDING COMMITTEE MEETING HELD AT THE COUNCIL CHAMBER, WAIROA DISTRICT COUNCIL, CORONATION SQUARE, WAIROA ON THURSDAY, 8 FEBRUARY 2018 AT 12.38PM PRESENT: Cr Jeremy Harker, Cr Charles (Charlie) Lambert (In at 12.43pm), Mr Paul Kelly, Mrs Here Nissen, Ms Whaiora Maindonald, Mr Henare Mita, Ms Sharon Cooper, Ms Theresa Thornton, Mr Adrian Manuel, Mr Anaru Te Nahu IN ATTENDANCE: R Brooking (Whakaki Lake Trustees), A Hakiwai, M Tomlins, C Smith, Ina K Kara-France, S May (Chief Executive Officer), D Culshaw (Maori Relationships Manager), K Tipuna (Economic Development & Engagement Manager), J Cox (Engineering Manager), G Waikawa (Governance Administrator), A King (Communications Officer), A Revington & M Keeefe (Wairoa Star), L Young (Transport Asset Manager) 1 KARAKIA Karakia was given by H Mita. The Maori Relationships Manager introduced Mr Steven May, Wairoa District Council’s Chief Executive Officer. Each Maori Standing Committee member introduced themselves to the Chief Executive Officer. 2 APOLOGIES FOR ABSENCE APOLOGIES COMMITTEE RESOLUTION 2018/33 Moved: Ms Whaiora Maindonald Seconded: Ms Theresa Thornton That the apologies received from His Worship the Mayor, K Hammond and C Knight be accepted and leave of absence granted. CARRIED 3 DECLARATION OF CONFLICT OF INTEREST None 4 CHAIRPERSON’S ANNOUNCEMENTS None Page 6 MĀORI STANDING COMMITTEE MEETING MINUTES 8 FEBRUARY 2018 5 Late Items of Urgent Business None. 6 PUBLIC PARTICIPATION A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson. Mr Richard Brooking, Whakaki Lake Trust introduced himself and spoke on looking after Whakaki Lake, revitalising the school, pest control, planting, set up sediment pond and tuna. Freshwater Improvement Fund develop a memorandum of understanding. Invite MSC to Whakaki Marae to the nursery, school and the planting. 7 MINUTES OF THE PREVIOUS MEETING COMMITTEE RESOLUTION 2018/34 Moved: Mr Henare Mita Seconded: Mr Anaru Te Nahu That the minutes of the Ordinary Meeting held on 14 December 2017 be confirmed. CARRIED ADJOURN – 1.05PM RECONVENE – 1.18PM The Engineering Manager updated the Committee and thanked them for being on the Wairoa Wastewater Treatment Plant discharge. Pratical option for Wairoa affordability, environment and what is best for the community. Increase treatment of the discharge, improve storage and what is leading the pipes to overflow when storm events occur. CBD enhancement, what are the issues, opportunities, extent of the CBD, who should be included, objectives and scope, who the MSC would like to have involved. Page 7 MĀORI STANDING COMMITTEE MEETING MINUTES 8 FEBRUARY 2018 8 GENERAL ITEMS 8.1 MAORI RELATIONSHIPS MANAGER REPORT COMMITTEE RESOLUTION 2018/35 Moved: Ms Theresa Thornton Seconded: Mr Anaru Te Nahu That the Māori Standing Committee receives the Maori Relationships Manager’s report. CARRIED MOTION COMMITTEE RESOLUTION 2018/36 Moved: Mr Paul Kelly Seconded: Ms Sharon Cooper That the Māori Standing Committee resolve to accept the marae hui dates for 2018:- March (Ruakituri Takiwā), May (Rakaipaaka Takiwā) – this has changed from the original, as Waikaremoana Takiwā is unable to host, July (Hōnengenenge Takiwā), September (Hōpūpū Takiwā) and November (Māhia Mai Tawhiti Takiwā). CARRIED MOTION COMMITTEE RESOLUTION 2018/37 Moved: Ms Sharon Cooper Seconded: Mr Paul Kelly That the Maori Standing Committee nominate W Maindonald as representative on the Economic Development Committee. CARRIED MOTION COMMITTEE RESOLUTION 2018/38 Moved: Cr Jeremy Harker Seconded: Mrs Here Nissen That the Chairmans report be received. CARRIED Ms Thornton spoke on Pahauwera query on Maungataniwha rates. Page 8 MĀORI STANDING COMMITTEE MEETING MINUTES 8 FEBRUARY 2018 At 2:06 pm, Ms Whaiora Maindonald left the meeting. MOTION COMMITTEE RESOLUTION 2018/39 Moved: Ms Theresa Thornton Seconded: Cr Charles (Charlie) Lambert That the Maori Standing Committee commends the work of the Forest Life Force Restoration Trust as noted in the Pahauwera takiwa report and encourages Council to consider opportunities to recognise and support the work carried out by the Trust. CARRIED The Meeting closed with a karakia by H Mita at 2.59pm. The minutes of this meeting were confirmed at the Māori Standing Committee Meeting held on 8 March 2018. ................................................... CHAIRPERSON Page 9 MĀORI STANDING COMMITTEE MEETING AGENDA 8 MARCH 2018 8 GENERAL ITEMS 8.1 MAORI RELATIONSHIPS MANAGER REPORT Author: Duane Culshaw, Māori Relationships Manager Authoriser: Kitea Tipuna, Economic Development and Engagement Manager Appendices: 1. Chairman's Report - March 2018 ⇩ 2. Takiwa Report - Rakaipaaka ⇩ 1. PURPOSE 1.1 This report provides information for the Māori Standing Committee on Council and community activities. RECOMMENDATION 1) The Māori Relationships Manager RECOMMENDS that the Māori Standing Committee receives the report. 2) It is recommended that the Māori Standing Committee resolve to nominate a representative from the Māori community to be part of the Stakeholder Group for the Town Centre Enhancement Project. 3) It is recommended that the Māori Standing Committee resolve to confirm who will represent the Māori Standing Committee at the Council Forum meetings. 2. UPDATES (INFORMATIONAL) 2.1 This is an update from the previous minutes (February) of the Māori Standing Committee. 2.2 Takiwā Reporting – we have been receiving enquiries from takiwā about not hearing anything from their representatives – although this affects only a small number of takiwā representatives, please ensure that you send regular reports to your takiwā as part of your responsibilities. 2.3 Client Service Request – a kindly reminder for Māori Standing Committee members to refer any repair requests or concerns to the Client Service Request form (accessible via the Council website). This will ensure the request is formally lodged within Council’s system and a response can be actioned in a timely way. 2.4 Marae Contacts – please ensure that everyone has provided the Māori Relationships Manager an update of the contact details for your respective marae. 3. TE MARUATA UPDATE (INFORMATIONAL) 3.1 Te Maruata is a sub-committee of the National Council of Local Government New Zealand (LGNZ). The role of Te Maruata is: to promote the increased representation of Māori as elected (and selected) members of local government; to provide support for Councils in building strong relationships with iwi, hapū and Māori groups; to provide Māori input on development of future policies or legislation relating to local government; and to foster and support a network of Māori elected (and selected) members and staff Item 8.1 Page 10 MĀORI STANDING COMMITTEE MEETING AGENDA 8 MARCH 2018 of local government for the purpose of sharing information, challenges and aspirations relevent to kaupapa Māori. 3.2 The Te Maruata Roopu Whakahaere has recently been confirmed as Bonita Bingham
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