I, Steven May, Chief Executive Officer, hereby give notice that a Māori Standing Committee Meeting will be held on:

Date: Thursday, 8 March 2018 Time: 12.30pm Location: Erepeti Marae, 1728 Road,

AGENDA

Māori Standing Committee Meeting

8 March 2018

The agenda and associated papers are also available on our website: www.wairoadc.govt.nz

For further information please contact us 06 838 7309 or by email [email protected]

MĀORI STANDING COMMITTEE MEETING AGENDA 8 MARCH 2018

Order Of Business 1 Karakia ...... 5 2 Apologies for Absence ...... 5 3 Declarations of Conflict of Interest ...... 5 4 Chairperson’s Announcements ...... 5 5 Late Items of Urgent Business ...... 5 6 Public Participation ...... 5 7 Minutes of the Previous Meeting ...... 5 8 General Items ...... 10 8.1 Maori Relationships Manager Report ...... 10

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MĀORI STANDING COMMITTEE MEETING AGENDA 8 MARCH 2018

1 KARAKIA

2 APOLOGIES FOR ABSENCE

3 DECLARATIONS OF CONFLICT OF INTEREST

4 CHAIRPERSON’S ANNOUNCEMENTS

5 LATE ITEMS OF URGENT BUSINESS

6 PUBLIC PARTICIPATION

A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson.

7 MINUTES OF THE PREVIOUS MEETING

Ordinary Meeting - 8 February 2018

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MĀORI STANDING COMMITTEE MEETING MINUTES 8 FEBRUARY 2018

MINUTES OF COUNCIL MĀORI STANDING COMMITTEE MEETING HELD AT THE COUNCIL CHAMBER, WAIROA DISTRICT COUNCIL, CORONATION SQUARE, WAIROA ON THURSDAY, 8 FEBRUARY 2018 AT 12.38PM

PRESENT: Cr Jeremy Harker, Cr Charles (Charlie) Lambert (In at 12.43pm), Mr Paul Kelly, Mrs Here Nissen, Ms Whaiora Maindonald, Mr Henare Mita, Ms Sharon Cooper, Ms Theresa Thornton, Mr Adrian Manuel, Mr Anaru Te Nahu IN ATTENDANCE: R Brooking ( Lake Trustees), A Hakiwai, M Tomlins, C Smith, Ina K Kara-France, S May (Chief Executive Officer), D Culshaw (Maori Relationships Manager), K Tipuna (Economic Development & Engagement Manager), J Cox (Engineering Manager), G Waikawa (Governance Administrator), A King (Communications Officer), A Revington & M Keeefe (Wairoa Star), L Young (Transport Asset Manager)

1 KARAKIA

Karakia was given by H Mita.

The Maori Relationships Manager introduced Mr Steven May, Wairoa District Council’s Chief Executive Officer. Each Maori Standing Committee member introduced themselves to the Chief Executive Officer.

2 APOLOGIES FOR ABSENCE

APOLOGIES

COMMITTEE RESOLUTION 2018/33 Moved: Ms Whaiora Maindonald Seconded: Ms Theresa Thornton That the apologies received from His Worship the Mayor, K Hammond and C Knight be accepted and leave of absence granted. CARRIED

3 DECLARATION OF CONFLICT OF INTEREST

None

4 CHAIRPERSON’S ANNOUNCEMENTS

None

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5 Late Items of Urgent Business None.

6 PUBLIC PARTICIPATION

A maximum of 30 minutes has been set aside for members of the public to speak on any item on the agenda. Up to 5 minutes per person is allowed. As per Standing Order 14.14 requests to speak must be made to the meeting secretary at least one clear day before the meeting; however this requirement may be waived by the Chairperson.

Mr Richard Brooking, Whakaki Lake Trust introduced himself and spoke on looking after Whakaki Lake, revitalising the school, pest control, planting, set up sediment pond and tuna.

Freshwater Improvement Fund develop a memorandum of understanding. Invite MSC to Whakaki Marae to the nursery, school and the planting.

7 MINUTES OF THE PREVIOUS MEETING

COMMITTEE RESOLUTION 2018/34 Moved: Mr Henare Mita Seconded: Mr Anaru Te Nahu That the minutes of the Ordinary Meeting held on 14 December 2017 be confirmed. CARRIED

ADJOURN – 1.05PM RECONVENE – 1.18PM

The Engineering Manager updated the Committee and thanked them for being on the Wairoa Wastewater Treatment Plant discharge. Pratical option for Wairoa affordability, environment and what is best for the community. Increase treatment of the discharge, improve storage and what is leading the pipes to overflow when storm events occur.

CBD enhancement, what are the issues, opportunities, extent of the CBD, who should be included, objectives and scope, who the MSC would like to have involved.

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8 GENERAL ITEMS

8.1 MAORI RELATIONSHIPS MANAGER REPORT

COMMITTEE RESOLUTION 2018/35 Moved: Ms Theresa Thornton Seconded: Mr Anaru Te Nahu That the Māori Standing Committee receives the Maori Relationships Manager’s report. CARRIED

MOTION

COMMITTEE RESOLUTION 2018/36 Moved: Mr Paul Kelly Seconded: Ms Sharon Cooper That the Māori Standing Committee resolve to accept the marae hui dates for 2018:- March (Ruakituri Takiwā), May (Rakaipaaka Takiwā) – this has changed from the original, as Waikaremoana Takiwā is unable to host, July (Hōnengenenge Takiwā), September (Hōpūpū Takiwā) and November (Māhia Mai Tawhiti Takiwā). CARRIED

MOTION

COMMITTEE RESOLUTION 2018/37 Moved: Ms Sharon Cooper Seconded: Mr Paul Kelly That the Maori Standing Committee nominate W Maindonald as representative on the Economic Development Committee. CARRIED

MOTION

COMMITTEE RESOLUTION 2018/38 Moved: Cr Jeremy Harker Seconded: Mrs Here Nissen That the Chairmans report be received. CARRIED

Ms Thornton spoke on Pahauwera query on Maungataniwha rates.

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At 2:06 pm, Ms Whaiora Maindonald left the meeting.

MOTION

COMMITTEE RESOLUTION 2018/39 Moved: Ms Theresa Thornton Seconded: Cr Charles (Charlie) Lambert That the Maori Standing Committee commends the work of the Forest Life Force Restoration Trust as noted in the Pahauwera takiwa report and encourages Council to consider opportunities to recognise and support the work carried out by the Trust. CARRIED

The Meeting closed with a karakia by H Mita at 2.59pm. The minutes of this meeting were confirmed at the Māori Standing Committee Meeting held on 8 March 2018.

...... CHAIRPERSON

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8 GENERAL ITEMS

8.1 MAORI RELATIONSHIPS MANAGER REPORT Author: Duane Culshaw, Māori Relationships Manager Authoriser: Kitea Tipuna, Economic Development and Engagement Manager Appendices: 1. Chairman's Report - March 2018 ⇩ 2. Takiwa Report - Rakaipaaka ⇩

1. PURPOSE 1.1 This report provides information for the Māori Standing Committee on Council and community activities.

RECOMMENDATION 1) The Māori Relationships Manager RECOMMENDS that the Māori Standing Committee receives the report. 2) It is recommended that the Māori Standing Committee resolve to nominate a representative from the Māori community to be part of the Stakeholder Group for the Town Centre Enhancement Project. 3) It is recommended that the Māori Standing Committee resolve to confirm who will represent the Māori Standing Committee at the Council Forum meetings.

2. UPDATES (INFORMATIONAL) 2.1 This is an update from the previous minutes (February) of the Māori Standing Committee. 2.2 Takiwā Reporting – we have been receiving enquiries from takiwā about not hearing anything from their representatives – although this affects only a small number of takiwā representatives, please ensure that you send regular reports to your takiwā as part of your responsibilities. 2.3 Client Service Request – a kindly reminder for Māori Standing Committee members to refer any repair requests or concerns to the Client Service Request form (accessible via the Council website). This will ensure the request is formally lodged within Council’s system and a response can be actioned in a timely way. 2.4 Marae Contacts – please ensure that everyone has provided the Māori Relationships Manager an update of the contact details for your respective marae.

3. TE MARUATA UPDATE (INFORMATIONAL) 3.1 Te Maruata is a sub-committee of the National Council of Local Government (LGNZ). The role of Te Maruata is: to promote the increased representation of Māori as elected (and selected) members of local government; to provide support for Councils in building strong relationships with , hapū and Māori groups; to provide Māori input on development of future policies or legislation relating to local government; and to foster and support a network of Māori elected (and selected) members and staff

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of local government for the purpose of sharing information, challenges and aspirations relevent to kaupapa Māori.

3.2 The Te Maruata Roopu Whakahaere has recently been confirmed as Bonita Bingham (Councillor, South Taranaki District Council), Alf Filipaina (Councillor, Auckland Council), Josh Wharehinga (Councillor, Gisborne District Council), Tipa Mahuta (Councillor, Waikato Regional Council), Iaean Cranwell (Councillor, Environmental Canterbury), Gina Mohi (Bay of Plenty Regional Council), and Will Flavell (Henderson-Massey Local Board). 3.3 On Thursday, 15 February 2018, Te Maruata met and some highlights from this meeting including the following:- Tuia Rangatahi Programme – a popular uptake by Mayors, with Councillors and CEO’s wanting their own Tuia mentee; On-line Voting – was discussed to capture the rangatahi vote; Civic’s Education – discussed bring this initiative to primary and secondary schools; LGNZ Responsiveness to Māori – discussed an audit and action plan which will soon go to tender; Relationships – it was discussed to strengthen the relationship between Te Pae Urungi and Te Maruata, as well as fostering relationships with FOMA, Te Tumu Paeroa, Te Puni Kōkiri, Te Taura Whiri i te Reo Māori, Papa Pounamu, to name a few; Memorandum of Understanding – the Committee discussed the need to have a better understanding of the Memorandum of Understanding been LGNZ and the Iwi Leaders Forum; LGNZ Conference 2019 – to be hosted by Taranaki with the inclusion of awards for Māori responsiveness and special recognition/service by Māori; Institute of Public Administration New Zealand (IPANZ) – looking at providing an award for local government for working with Māori. 3.4 The next Te Maruata hui is Saturday, 14 July 2018 in Christchurch.

4. TE PAE URUNGI (INFORMATIONAL) 4.1 Te Pae Urungi is the professional organisation for local government practitioners with responsibilities for Māori responsiveness and effectiveness within Aotearoa New Zealand. It is committed to influencing nationhood building within a local government context, serving Council-Māori relationships and driving Māori outcomes in a unified and collaborative way. 4.2 Te Pae Urungi is divided into eight takiwā; Te Hiku o te Ika (Far North), Tāmaki Makaurau, Te Puku o te Ika (Central ), Waiariki (Bay of Plenty), Te Tai Hauāuru (West Coast – North Island), Te Kupenga o Te Huki (Hawkes Bay/Gisborne), Te Upoko o te Ika (Wellington), and Te Waipounamu (South Island). 4.3 The Wairoa District Council is hosting the first quarterly hui on Friday, 9 March 2018. We are expecting approximately thirty (30) kaimahi Māori. 5. MĀORI STANDING COMMITTEE (INFORMATIONAL/DISCUSSIONAL/DECISIONAL) 5.1 Town Centre Enhancement Project – at the last Māori Standing Committee (8 February), the Engineering Manager discussed the Town Centre Enhancement Community Project. A public meeting was held on Wednesday, 28 February to introduce the project to the community. The Engineering Manager is looking at forming a Stakeholder Group and requested representation from the Māori community. He sought guidance from the Māori Standing Committee to nominate a Māori representative. It is recommended that the Māori Standing Committee discuss and resolve who may be an ideal Māori representative on this Stakeholder Group.

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5.2 Council Forum Representation – this item has been discussed several times, without any definitive resolution. It is recommended that the Māori Standing Committee discuss and resolve as to whether they want to rotate members to attend Council Forums, with at least one being the Chair or remain at the status quo of the Chair and Deputy Chair to attend. 5.3 Pōhiri-a-Takiwā (CEO) – at the time of this report being submitted only one takiwā has confirmed – Te Wairoa Hōpūpū at Putahi Marae. It has been requested by the Māori Relationships Manager that all venues be confirmed by Wednesday, 28 February 2018. The Māori Relationships Manager will give a verbal update at the upcoming Māori Standing Committee hui.

6. CONCLUSION 6.1 The Māori Relationships Manager RECOMMENDS that the Māori Standing Committee receives the report. 6.2 It is recommended that the Māori Standing Committee resolve to nominate a representative from the Māori community to be part of the Stakeholder Group for the Town Centre Enhancement Project. 6.3 It is recommended that the Māori Standing Committee resolve to confirm who will represent the Māori Standing Committee at the Council Forum.

Signatories

Author Approved by Duane Culshaw Kitea Tipuna

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