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Obligations of Public Authorities Manuals Under Right to Information

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Obligations of Public Authorities Manuals Under Right to Information Information Handbook under RTI Act, 2005 last updated on 24.06.2015 Obligations of Public Authorities Manuals under Right to Information Act, 2005 English Version DEPARTMENT OF SPORTS PUNJAB & SPORTS COUNCIL PUNJAB, SCO 116-117, SECTOR 34-A, CHANDIGARH Web: pbsports.gov.in email: [email protected] Introduction I. In order to promote transparency and accountability in the working of every Public authority and to empower the citizens to secure access to information under the control of each public authority, the Government of India have enacted “The Right to Information Act, 2005”, (RTI Act) which came intoForce on 15.06.2005. In accordance with the provisions of section 4(1) (b) of this Act, Directorate of Sports, Punjab has brought out this manual for Information and guidance of the stakeholders and the general public. II. Section 4 of RTI Act 2005 1. Every Public Authority shall:- a) Every Public Authority shall maintain all its records duly catalogued and indexed in a manner b) 17 Manuals c) Publish all relevant facts while formulating important policies or announcing the decisions which affect public informed d) Provide reasons for its administrative or quasi-judicial decisions to affected persons 2. Every Public Authority shall provide as much information Suo -motu to the Public at regular intervals through various means of communication, including the internet (Clause b of Sub-Section 1) 3. Every Information shall be disseminated widely (Sub-Section 1) 4. All materials shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible III. The purpose of this manual is to inform the general public about Authority’s organizational set-up, functions and duties of its officers and employees, records and documents available with it IV. This manual is aimed at the public in general and users of the services, andProvides information about the schemes, projects and programmes beingimplemented by the Authorities. INDEX Sr. Page Content No. No. 1 Manual –1: Particulars of its organization function and duties 3 2 Manual –2: Powers & duties of officers & employees 7 3 Manual –3: Procedure followed in decision making 9 4 Manual –4: Norms for discharge of functions 35 Manual –5: Rules, regulations, instructions, manuals and records 5 held by the department or under its control or used by its employees 35 for discharging its functions Manual –6: Categories of documents held by the authority or which 6 46 are under its control Manual –7: The particulars of any arrangement that exists for 7 consultation with or representation by, the members of the public in 56 relation to the formulation of its policy or administration thereof Manual –8: The statement of the boards, councils, committees and other bodies consisting as its part or for the purpose of its advice and 8 as to whether meetings of those boards, councils, committees and 56 other bodies are open to the public or the minutes of such meetings are accessible for public 9 Manual –9: Directory of officers and employees 57 Manual –10: Monthly remuneration received by each of its officers 10 and employee including the system of compensation as provided in 85 its regulations Manual –11: The budget allocated to each of its agency, indicating 11 the particulars of all plans, proposed expenditures and reports on 86 disbursements made Manual –12: The manner of execution of subsidy programmes, 12 including the amounts allocated and the details of beneficiaries of 95 such programmes Manual –13: Particulars of recipients of concessions, permits or 13 95 authorizations granted by it Manual –14: Details in respect of the information, available to or 14 95 held by it, reduced in an electronic form Manual –15: The particulars of facilities available to citizens for 15 obtaining information, including the working hours of a library or 95 reading room, if maintained for public use Manual –16: The names, designation and other particulars of the 16 96 Public Information Officer and Appellate Authority 17 Manual –17: Such other information as may be prescribed 98 Manual 1: Particulars of the Public Authority 1.1 Name and address of the organisation: DEPARTMENT OF SPORTS PUNJAB & SPORTS COUNCIL PUNJAB, SCO 116-117, Sector 34-A, Chandigarh –160022. 1.2 Head of the organisation: Mr.Tajinder Singh Dhaliwal,IAS,Director of Sports DEPARTMENT OF SPORTS PUNJAB 1) Vision 1.1 Sports for development of a physically for nation with a strong sporting culture, and a leader amongst sporting nations. 2) Mission 2.1 To achieve excellence in sports by identifying and nurturing sports talent amongst the youth of India and to develop such talent into national and international competitiveness. 2.2 To uphold high ethical standards in sports through anti- doping measures, deterrent measures to prevent fraud of age and sexual harassment of women in sports. 3) Objectives 3.1 To develop sports culture in the State by providing improved sports infrastructure facilities in rural & urban areas. 3.2 To popularize sports and increase participation of all sections in Sports. 3.3 To raise the standard of sports in the State. 3.4 Special focus on Anti-doping measures in Sports and elimination of unethical practices. 4) Functions 4.1 Framing Proposals to receive funds from the Centre and State Govt. to implement schemes of the Department. 4.2 To establish Coaching Centers, Sports Academies and Centers of Excellence. 4.3 To improve skill of sportspersons by providing latest sports equipment and coaching facilities. 4.4 To organize Sports competitions at Block, District, State, National and International level. 4.5 To provide cash incentives/awards and employment opportunities to outstanding sportspersons. 4.6 To further strengthen the Olympic Movement by involving maximum number of youngsters in sports . 4.7 Strengthen Anti- Doping measures and Dope testing. 4.8 To set up a Premier Institute of Sports to train International level players *** 1.5 Organization Chart: DIRECTOR SPORTS JOINT DIRECTOR SPORTS DEPUTY DIRECTOR SUPERINTENDENT GRADE -I SPORTS DISTRICT SPORTS ASSISTANT DIRECTOR OFFICER SPORTS SENIOR SENIOR ASSISTANT SUPERINTENDENT GRADE-II COACHES/COACHES STORE SUPERVISOR SENIOR AUDITOR JUNIOR COACHES CLERK/STENO SENIOR ASSISTANT PEONS/GROUND MARKER JUNIOR ASSISTANT/JUNIOR SCALE STENO. CLERKS PEONS DEPARTMENT OF SPORTS PUNJAB 6 Manual 2: Powers & duties of officers & employees Sr. Name of the post Norms No. 1. Director Sports, Punjab As a head of the department will be responsible to implement the following schemes as per Notification No. 8/64/92-5Edu-7/1829 dated 31-3-1993. (i) Coaching Scheme. (ii) Competition Scheme. (iii) Village and Block level play grounds. (iv) Sports equipment. (v) Sports Hostels. (vi) Sports Complexes. (vii) Reception to victorious teams. (viii) Civil Services tournaments. (ix) Establishment of Punjab State Sports Council (Grant-in-aid). 2. Joint Director Sports As head of the office, the Joint Director will assist to Director of Sports and will take care of the following functions as per notification No. 8/64/92-5Edu-7/1829 dated 31-3-1993. (i) Supervision of work of coaches. (ii) Organisation of competitions. (iii) Procurement and distribution of sports equipment. (iv) Strengthening of infrastructure. (v) Distribution of awards, certificates, scholarships etc. (vi) Keeping liaison with various sports organisations in the state. (vii) Supervision of the work of Deputy Directors/District Officers/ Assistant Director. 3. Deputy Director Sports To supervise the work of all DSO’s/coaches and administration of the offices falling in their jurisdictions and to ensure proper implementation of the departmental schemes for the development of sports in the State. 4. Assistant Director Sports The Assistant Director Sports will perform the duties as entrusted to him by head of the department time to time. 5. District Sports Officer Drawing & disbursing officer of their district, responsible for implementation of all departmental schemes constituted for the development of sports in the State. 6. Superintendents Will perform the duties as entrusted to him by (Grade-1) head of the department time to time. 7. Superintendent Will perform the duties as entrusted to him by (Grade-2) head of the department time to time. DEPARTMENT OF SPORTS PUNJAB 7 8. Senior Auditor Deals with Audit and Accounts matter and supervise the work of the Junior Auditor and submits the files to Director Sports through & Assistant Director and Joint Director Sports, Punjab. 9. Store-Supervisor Supervise the work of the Stores and physical verification of all the stores at headquarter and district headquarters. 10. Senior To provide advance coaching to players at District/ Coaches/Coaches/ Block and village level coaching centres and the Jr. Coaches duties assigned to them by the head of the department. 11. Senior Assistant Senior Assistant of the department works under the supervision of the branch superintendent and perform all the duties assigned to them by Director of Sports. All the files of the assistants come through the superintendent incharge and put up to Director Sports through proper channel. 12. Senior Scale Perform duties with the head of the department. Stenographer 13. Junior Scale Perform duties with the Joint Director. Stenographers 14. Steno Typists To type/assist the work of Deputy Director and District Sports Officers. 15. Junior Assistant/Clerk They work under the supervision of branch supervisors and perform duties assigned to them by the head of the department. 16. Drivers Attached with Director Sports and attend to the general pool vehicles of the department. 17. Ground Supervisor To supervise the work of ground markers/ games boys/ Peons who prepare grounds/ courts for the plying purpose. 18. Boat Man Attached with Boat Club Ropar. DEPARTMENT OF SPORTS PUNJAB 8 19. Daftari Maintenance of all office records. 20. Peons /Ground To prepare and maintain grounds/ courts of markers/Games boys/ different games at district headquarter and to Chowkidar perform duties as assigned to them by their incharge and peons attached with officers and branch incharges.
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