As-Is Status Report

DOCUMENT CONTROL SHEET

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AS-IS STATUS REPORT

E-Governance Implementation

Department of Forests and Wildlife Preservation Government of Punjab DOCUMENT CONTROL SHEET

DOCUMENT CONTROL SHEET

Version Date Submitted Changes

As-Is Status Report As-Is Report after incorporating feedback from 4th October, 2009 Version 1.0 department in prior meetings As-Is Status Report As-Is Report after incorporating feedback from 14th December, 2009 Version 1.1 department in prior meetings SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Incorporation of feedback received from department and PICTC.

Following changes have been made in the document:  Chapter-3, The Organization Structure: Updated  Chapter-3, Types of DFWP Offices: Newly added As-Is Status Report  Chapter-3, External Stakeholders: Updated 21st January, 2010 Version 1.2  Chapter-3, Analysis of Activities being performed by different offices of the DFWP: Updated  Chapter-3,E-Readiness Assessment: Updated

 Chapter-4, Summary of Issues: Updated  Annexure-1: Management of Zoological Parks: Newly added  Annexure-1: Association of the different activities of the DFWP with the functional areas identified earlier : Newly added

As-Is Status Report Incorporation of feedback received from 1st April, 2010 Version 1.3 department.

As-Is Status Report Incorporation of feedback received from 16th April, 2010 Version 1.4 department on previous version.

Incorporation of feedback received during the As-Is Status Report 26th April, 2010 meeting with Financial Commissioner on 19th Version 1.5 April, 2010.

Report Approved By: THIS REPORT IN THE ASSIGNMENT

THIS REPORT IN THE ASSIGNMENT

KICK-OFF

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Assessment Design Construction Management Evaluation STAGES CLOSURE

Org. Structure As Is MIS Project Project Functions Process Requir Management, Development PM Processes Study ements Monitoring and

Evaluation Pilot Project SHARED BE NOT TO CUMENT: STAGES Study Implementation PM - To Be Evaluation Existing ICT Legal Selection of

Best PracticesBest Process Changes

Infrastr. Implementing Change Mgmt Plan ChangeMgmt SUB Design & DPR Agency Project Rollout PM

Best Change Management Report Inception Practices MIS Report As Is Reviews, Audit and Project Report Requirements Process Status Report Appraisal Report As Is Maps and Future To Be Legal Changes Project Management, Monitoring and Evaluation Roadmap

Status SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Report Plan Report Report Process

Maps DPR RFP & Other Supporting Documents DELIVERABLES

3 EXECUTIVE SUMMARY

EXECUTIVE SUMMARY

Forests in the state of Punjab span many forest types including Tropical Dry Deciduous, Tropical Thorn and Sub-tropical Pine Forests, in addition to other specialized forest types. Additionally, wildlife areas taken together with the forests, present a mosaic of habitat types in the state. However, with about 6% of the geographical area classified as forests, and large tracts with ownership outside the department, forests in the state of Punjab suffer from severe fragmentation and an increasing pressure from communities living in and around forest areas or otherwise dependent on it.

Balancing Conservation and Development SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Today, balancing the requirements of conservation and development is an enormous challenge facing the state of Punjab. In particular, it is felt that the forestry sector, impacted by the course of events in other sectors and the pressure of development and high economic growth, can not continue to do forest management in traditional ways anymore. It is quite clear that the DFWP is today at a crossroads in terms of meeting the twin goals of conservation and development. This demands that a multiplicity of factors and dimensions be considered in strategic, tactical and operational decision-making.

The Need for Information and Communication Technologies There is a premium on the adoption and usage of Information and Communication Technologies (ICT) towards better management and conservation of the forest and wildlife resources of the state, besides bringing about better levels of internal efficiencies and effectiveness in the working of the Punjab Forest Department.

ICT must be constructively used in the preparation of long-term plans for the department (for both

forestry and wildlife areas), keeping a record of plantations and their development, Joint and SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Community Forest Management initiatives, forest inventory management and estimating the growing stock in the state, tracking forest offences in the state, facilitating production and sale/disposal of forest produce (including Non-Timber Forest Produce) and generally helping in the planning, execution, monitoring and evaluation of projects and programmes being taken up in the state.

The eGovernance Initiative of the Punjab Forest Department Through this assignment, the DFWP has embarked on an ambitious initiative that is aimed at (a) bringing about better levels of internal efficiencies and effectiveness in the working of the department, including the ability to take decisions in a multi-dimensional environment, (b) extending better citizen-centric services to the customer, (c) making appropriate and effective use of ICT to take well-informed forest management decisions, and (d) use the modern-day channels of communication to bring about better levels of awareness, in particular, and sensitisation to conservation issues in general.

The Current State Assessment Report This Current State Assessment Report takes comprehensive stock of the current state in a holistic way to assess where the department stands if it has to embark upon eGovernment in a decisive way to change the way it conducts its operations and presents itself to its stakeholders.

A Multi-Dimensional Assessment A multi-dimensional assessment has been made in terms of:

4 EXECUTIVE SUMMARY

 SERVICE MISSION AND PORTFOLIO, which takes stock of the department‟s vision and objectives and the functions and services it extends to its stakeholders,  LEGAL AND REGULATORY MEASURES, which takes into account laws/legislations/decrees influencing service attributes (target customer base, process steps, business rules, privacy requirements, data, access channels, and technology use,  ORGANISATIONAL CAPABILITIES, or the capabilities and skills of department‟s personnel for service delivery to customers,  PROCESSES AND PROCEDURES, or the steps and activities involved in providing a service, their duration, owner, information requirements/ inputs/outputs, business rules etc.,

 SYSTEMS AND TECHNOLOGIES, or the hardware, software (system and application) and the SHARED BE NOT TO DOCUMENT: CONFIDENTIAL networking infrastructure available and being used in the department,  DELIVERY AND OPERATIONS, including key stakeholders involved, definition of approvals, authority levels ANYWHERE, ANYTIME, ANYHOW requirements, access channels and channels of service delivery used,  DATA OWNERSHIP, or the key data elements of use to the department and where they are sourced from, and  THE OPERATING MODEL being currently followed to conduct the different activities of the department.

Embedded Inefficiencies in the Departmental Operations A comprehensive examination of the current state has revealed that the departmental operations have several elements of inefficiencies embedded in them which can be reduced through a process of re- engineering and subsequent technology use. Later deliverables of the assignment would be concentrating on these aspects. Additionally, the examination has revealed the usual suspects of data

non-availability and inconsistency, a past computerisation effort with sub-optimal results, skills SHARED BE NOT TO DOCUMENT: CONFIDENTIAL mismatch, requirements of technology updation and many such discoveries. More details of such issues are covered towards the later stages of this document.

Internal Re-Organisation of the DFWP It is also noteworthy that the DFWP has long realised that changing requirements of the stakeholders from the department mean that an internal re-organisation effort also must be taken up. The department has also come out with a comprehensive proposal to this effect.

Functions as the Elements of Assessment The overall methodology followed for the report has been to decompose the activities of the department into different logically connected functions. Subsequent discussions on the processes followed within the different functions have been examined and analysed in detail to arrive at the list of issues which must be resolved through this assignment.

5 LIST OF ABBREVIATIONS

LIST OF ABBREVIATIONS

APCCF Additional Principal Chief Conservator of Forests PCCF Principal Chief Conservator of Forests CEC Best Practice WPO Working Plan Officer CCF Chief Conservator of Forest CEC Centrally Empowered Committee

DFWP / PFD Department of Forest and Wildlife Preservation, Govt. of Punjab SHARED BE NOT TO DOCUMENT: CONFIDENTIAL DPR Detailed Project Report DCF/DFO Deputy Conservator of Forests/Divisional Forest Officer JFM Joint Forest Management GIS Geographical Information System ICT Information and Communication Technology MIS Management Information System NGO Non Government Organization PM Program Management IFS Indian Forest Service PFS Punjab Forest Service CZA Central Zoo Authority GPS Global Positioning System NoC No Objection Certificate

STRUCTURE OF THE REPORT

The As-Is Status Report for “ Implementation of eGovernance in the Department of Forests and Wildlife Preservation, Government of Punjab” is presented in three distinct parts.

Part One lays down the context of the assignment and briefly covers the geographical spread of forests in Punjab and characteristics of the forests in Punjab.

Part Two lays down the framework for the As-Is status assessment and elaborates on each of the

dimensions of the assessment methodology. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Part Three details out various issues and concerns the department has in the current scenario.

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TABLE OF CONTENTS

1 BACKGROUND ...... 12 1.1 Forests in Punjab: ...... 12 1.2 Threats to the forests in Punjab ...... 12 1.3 Sustainability of the Forest Ecosystem ...... 13 1.4 Balancing the Requirements of Conservation and Development...... 14 1.5 Geographical Extent of Forests in Punjab ...... 14 1.6 Context of this assignment ...... 15

2 FRAMEWORK FOR AS-IS STATUS ASSESSMENT ...... 17 SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

3 AS-IS STATUS ASSESSMENT ...... 18 3.1 SERVICE MISSION AND PORTFOLIO: ...... 18 3.1.1 VISION OF THE DEPARTMENT ...... 18 3.1.2 MISSION OF THE DEPARTMENT ...... 18 3.1.3 FUNCTIONS OF THE DEPARTMENT ...... 18 3.1.4 INTERNAL STAKEHOLDERS- DFWP ORGANIZATION ...... 23 3.1.5 EXTERNAL STAKEHOLDERS ...... 57 3.2 LEGAL AND REGULATORY MEASURES ...... 58 3.3 ORGANIZATION CAPABILITIES ...... 60 3.3.1 Organizational Setup ...... 60 3.3.2 Details of DFWP Offices ...... 62 3.3.3 Organizational Capabilities ...... 63 3.3.4 IT Awareness in DFWP ...... 64

3.4 SYSTEMS & TECHNOLOGY ...... 65 SHARED BE NOT TO DOCUMENT: CONFIDENTIAL 3.4.1 IT Initiatives in the Department ...... 65 3.4.2 Forest Management Information System (FMIS) ...... 65 3.4.3 Key shortcomings of Forest Management Information System (FMIS) ...... 71 3.4.4 GEOGRAPHICAL INFORMATION SYSTEM (GIS) ...... 72 3.4.5 CURRENT AVAILABILITY OF SOFTWARE AT DIFFERENT DFWP OFFICES ...... 73 3.4.6 CURRENT AVAILABILITY OF IT INFRASTRUCTURE AT DIFFERENT DFWP OFFICES ...... 75 3.4.7 AS-IS STATUS OF WEBSITE OF DFWP ...... 78 3.5 ANALYSIS OF ACTIVITIES BEING PERFORMED BY DIFFERENT OFFICES OF THE DFWP ...... 80 3.5.1 Key Department Services ...... 88 3.5.2 Functions and Law relationship ...... 90 3.5.3 DFWP ICT CURRENT STATE ANALYSIS- E-READINESS ASSESSMENT ...... 92 3.6 DATA OWNERSHIP ...... 98 3.7 OPERATING MODEL ...... 99 3.8 DELIVERY AND OPERATIONS ...... 101 4 SUMMARY OF ISSUES ...... 103

5 CONCLUSION ...... 105

6 GLOSSARY ...... 106

TABLE OF CONTENTS

ANNEXURE I: MANAGEMENT OF ZOOLOGICAL PARKS IN THE STATE OF PUNJAB ...... 108 6.1 Categorisation of Zoos in Punjab ...... 108 6.2 Standardisation of functions at a Zoo ...... 108 6.3 Functions being Performed at a Zoo ...... 108 6.4 Acquisition of Animals ...... 109 ANNEXURE II: ASSOCIATION OF THE DIFFERENT ACTIVITITIES OF THE DFWP WITH THE FUNCTIONAL AREAS IDENTIFIED EARLIER ...... 111

ANNEXURE III: GUIDELINES FOR THE DRAFTING OF THE WORKING PLAN ...... 141

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LIST OF TABLES Table 1 Some important area statistics of forests in Punjab ...... 13 Table 2 Detailed Activity List at the Territorial Offices of DFWP in the State ...... 29 Table 3 Detailed Activity List at the Research Offices of DFWP in the State ...... 35 Table 4 Detailed Activity List at the M&E Offices of DFWP in the State ...... 37 Table 5 Detailed Activity List at the Wildlife and Zoo Offices of DFWP in the State ...... 39 Table 6: Detailed Activity List at the Forest Conservation Offices of DFWP in the State ...... 48 Table 7: Detailed Activity List at the Forest IT & E Offices of DFWP in the State ...... 49 Table 8: Detailed Activity List at the Forest Administration Office of DFWP in the State ...... 52 Table 9 Brief Functions of the Forest Department Officials ...... 55 Table 10: Interaction with Other Government Departments ...... 58 Table 11: Details of DFWP Offices ...... 62 Table 12: Educational Qualification of DFWP Officials ...... 64 Table 13: IT Training Conducted for DFWP Personnel ...... 64

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Table 14 List of FMIS Modules in Use ...... 65 Table 15: GIS Data Availability ...... 72 Table 16 Existing software at DFWP offices ...... 73 Table 17 Existing IT hardware at DFWP offices ...... 75 Table 18 Analysis of the Departmental Website ...... 80 Table 19 Stakeholder Involvement in the different functions of the department ...... 86 Table 20 Different Services Provided by the Department and the Associated Functions ...... 89 Table 21:Function and Law relationship ...... 90 Table 22 DFWP eForest Readiness 2009 ...... 97 Table 23 Data Ownership in the DFWP ...... 98 Table 24 Operating model ...... 99 Table 25 Delivery channels and offices ...... 101 Table 26 Key Issues ...... 103

List of Figures

Figure 1 Map of Punjab and its Districts ...... 12 Figure 2 Pie-Chart Distribution of Forest Area in Punjab ...... 13 Figure 3 Some Prominent Initiatives taken at the Central and the State Level towards Conservation of Forests and Wildlife ...... 14 Figure 4: Framework for Current State Assessment ...... 17 Figure 5 The Multiplicity of Functions Performed by the Forest Guard ...... 19

TABLE OF CONTENTS

Figure 6:The Overall Organisation Chart of DFWP ...... 24 Figure 7-DFWP Territorial Office in the Overall Organisation Chart ...... 28 Figure 8: DFWP Research Office in the Overall Organisation Chart ...... 35 Figure 9: Monitoring and Evaluation Offices in Overall Organization Structure ...... 37 Figure 10: DFWP Wildlife and Zoo Management Office in Overall Organisation Chart ...... 39 Figure 11: DFWP Soil Conservation Office in Overall Organisation Chart ...... 47 Figure 12: DFWP Forest Conservation Office in Overall Organisation Chart ...... 48 Figure 13:DFWP Forest Conservation Office in Overall Organisation Chart ...... 49 Figure 14: DFWP Administration Office in Overall Organisation Chart ...... 52

Figure 15: Office Hierarchy ...... 60 SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Figure 16: Hierarchy at HO,CO,DO and RO ...... 61 Figure 17 Funtion Identification ...... 81 Figure 18 Data Collection and Analysis in the DFWP ...... 98

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BACKGROUND

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PART ONE

BACKGROUND 11

BACKGROUND

1 BACKGROUND 1.2 Threats to the forests in Punjab Punjab is short of the national goal of having a Forests are a renewable resource and perform minimum of one-third of the total land area of productive as well as protective functions. the country under forest or tree cover Apart from providing various products, forests enunciated in the National Forest Policy, 1988. reduce soil erosion, regulate the flow of water, The obvious reason for the same is that most of control floods, moderate climate, increase the geographical area of the State is under rainfall and enrich genetic reserve of flora and agriculture. Concrete and sustained efforts are fauna. Forests play an important role in required to increase forest and tree cover in

improving the quality of environment. the state significantly. Therefore, forestry SHARED BE NOT TO DOCUMENT: CONFIDENTIAL activities should not only be aimed at improving the tree cover but also encouraging plantations on farmlands through agro/farm forestry in a big way.

Multiplicity of Threats

The forest areas in Punjab are however, under serious threat due to a number of factors. Whereas prior to the 19th century forests were protected by local rulers, vegetation cover started declining due to unrestricted felling and over grazing when these areas were transferred to villages. Subsequent enactment

of the Punjab Land Preservation Act, 1900

Map of Punjab and its Districts its and Punjab of Map

provided power to the government to SHARED BE NOT TO DOCUMENT: CONFIDENTIAL temporarily regulate, restrict or prohibit Figure Figure certain activities in forest areas and take up reforestation and soil conservation 1.1 Forests in Punjab: programmes. With over 6% of the state‟s geographical area as forests, substantial tracts of areas outside High Anthropogenic Pressure on Forests forests where tree planting is taken up, and the Poor enforcement of the Act has led to larger need to balance the requirements of deterioration of forests in Punjab. Further, conservation and development in Punjab, the large displacement of population and its re- importance of forests in the socio-economic settlement in the wake of partition of Punjab development of Punjab cannot be also led to diversion of large tracts of forest overemphasized. Forests in the state span areas for habitation and agriculture and causing many forest types including the Tropical Dry land degradation in general. Forests in the Deciduous, Tropical Thorn and Sub-tropical state are distinguished not just by their

Pine Forests, in addition to other specialized “patchy” nature, but also by the extent of forest types. Additionally, wildlife areas taken anthropogenic pressures being faced owing to together with the forests, present a mosaic of the dependence of large sections of the habitat types in the state. Figure 1 brings out a population on the forests. map of the state with its main districts. To reduce this dependence, there is an urgent need to take various measures like

BACKGROUND

Table 1 Some important area statistics of forests in Punjab Total Geographical Area of Punjab 50,362 Sq.KMs (1.5% of country) A. Government Forests 1,38,450. Ha 1 Reserve Forests 4,336.33 Ha 2 Protected Forests 1,15,291.47 Ha 2.1 Demarcated Forests 32272.75 Ha 2.2 Un-Demarcated Forests 9,407.05 Ha 2.3 Road Strips 17,955.28 Ha 2.4 Rail Strips 8,661.82 Ha 2.5 Canal/Drain Strips 46,994.57 Ha

3 Un-Classed Forests 18,822.35 Ha SHARED BE NOT TO DOCUMENT: CONFIDENTIAL B. Private Forests 1,67,320.07 Ha Under Sec. 4 & 5 Of Punjab Land Preservation Act, 4 1,66,827.80 Ha 1900 5 Under Sec. 38 Of Indian Forest Act, 1927 492.27 Ha GRAND TOTAL 3,05,770.22 Ha TOTAL FOREST AS % OF STATE‟S GEOGRAPHIC AREA 6.12 % FOREST COVER 1,558 Ha Very Dense Forest 0 Ha Moderate Dense Forest 723 Ha Open Forest 835 Ha Forest Cover as % of State‟s Geographic Area 3.09 % TREE COVER 1,823 Ha

Tree Cover as % of State’s Geographic Area 3.62%

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Total Forest & Tree Cover 3,381 Ha Total Forest and Tree Cover as % of State‟s Geographic Area 6.71% afforestation, check on overgrazing, better conservation efforts and any degradation of water management, rotation of crops, keeping forests will have an adverse impact on various the land under vegetation cover, adoption of systems such as water resources, agriculture, dry farming, construction of wind brakes, biodiversity, environment, climate and human extension of irrigation facilities etc by the health, besides the subsistence living of rural government and people of the state to and other communities in and around forest overcome the problem of land degradation. areas. Therefore, the functions with respect to conservation of soil, water and biodiversity are 1.3 Sustainability of the Forest Ecosystem vital for the welfare of present and future Sustainability of forest ecosystem is an generations. essential component of the environmental

DISTRIBUTION OF GOVERNMENT FORESTS IN PUNJAB DISTRIBUTION OF PROTECTED FORESTS IN PUNJAB FORESTS DISTRIBUTION IN PUNJAB 3.13%

13.60% Demarcated Forests

27.99% Un-Demarcated Forests Reserve Forests 40.76% 45.28% Government Forests Road Strips Protected Forests

Chart Distribution of 54.72% - 8.16% Rail Strips

Private Forests Pie

83.27% Un-Classed Forests 2 Canal/Drain Strips

7.51% 15.57%

Figure Forest Area in Punjab

BACKGROUND

1.4 Balancing the Requirements of high economic growth, can not continue to do Conservation and Development forest management in traditional ways Today, balancing the requirements of anymore. conservation and development is an enormous challenge facing the state of Punjab. In 1.5 Geographical Extent of Forests in Punjab particular, it is felt that the forestry sector, Punjab has a total geographic area of 50, 362 impacted by the course of events in other Sq.KMs, out of which nearly 84% of the area is sectors and the pressures of development and agriculture area and only 6.1% of the total area

IMPORTANT EVENTS THAT UNDERLIE THE IMPORTANCE GIVEN BY THE CENTRAL AND STATE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL GOVERNMENT TO FORESTS IN THE STATE Prominent among the initiatives taken by the Centre in recent times are the following:  By the 42nd amendment to the Constitution of India in 1976, Forestry was transferred from the State List to the Concurrent List. Through this constitutional amendment, the importance of forestry and environment got re- emphasized in the Directive Principles of the Constitution of India.  The Hon‟ble Supreme Court of India has also issued landmark judgments and constituted a Central Empowered

Committee to closely monitor the performance of the State Governments in conservation and management of forest resources.  National Forest Policy was issued in 1988. The policy sought to achieve the nation‟s ecological security through forest conservation and assigned the mandate of launching a mass movement for community participation in forestry.  The importance of forests in maintaining ecological balance is now well recognized. The fast pace of economic development in earlier decades has enhanced pressure on forest land and also increased pollution levels and emission of green house gases. As a result of significant enactments such as Forest Conservation Act 1980, amendments in Forests and Wildlife Laws, and a number of landmark judgments from the Hon‟ble Supreme Court of India on forest and wildlife matters have added new dimensions to the role of the Forest Department.

Some important interventions initiated by the Government of Punjab are the following: SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  As a follow up to guidelines issued by Govt. of India in the year 1990, the State Government has launched the Joint Forest Management (JFM) Programme with active involvement of community and issued new JFM Policy notifications on community participation and usufruct sharing. The scope of Department‟s responsibility has been increasing with successive revisions of these policy guidelines in 1995, 2001 & again in 2003. In addition, a National Eco-Development Board, was set up by Govt. of India which has also launched new schemes such as Forest Development Agencies (FDA), which are now being implemented in the State with focus on afforestation and augmentation of rural livelihoods for poverty alleviation.  As per Govt. of India‟s initiative, the State Government in 1997 prepared a State Forestry Action Plan aiming to increase forest cover of the state from present 6% to 15% in 20 years, which is currently under implementation.  Punjab being predominantly an agricultural state, scope of further increasing the forest area under Govt. ownership is very limited. Therefore, strategic thrust is being given in promoting tree plantations on farmlands, institutional lands, community lands and urban areas by providing quality seedlings, technical know how and other incentives to the owners for raising high quality plantations. This is the only manner in which the challenge of increasing permanent vegetation cover on the lines prescribed under the National Forest Policy as well as State Forestry Action Programme can be met in Punjab. Standardization of economically viable tree planting models for various agro-climatic regions of the State will also go a long way in promoting the much-

needed diversification in use of agricultural land in the State as has also been recommended by the Chief Minister‟s Committee formed for this purpose by the Government of Punjab.  With the implementation of the JBIC-assisted Punjab Afforestation Project, additional activities have been added to the role of the department including computerization at all levels, use of remote sensing images, adoption of GIS (Geographical Information System), GPS (Global Positioning System), computerized FMIS (Forest Management Information System) and other office automation techniques, in line with the IT Policy of the

Some Prominent Initiatives taken at the Central and the State Level towards Conservation of Forests and Wildlife and Forests of Conservation towards Level theState and theCentral at taken Initiatives Prominent Some State. Under GIS System, the Department now has also been assigned the responsibility of preparing a digital

3 Base map for the entire State, which can be used later by all the Departments of the State for Development and Planning purposes. Figure Figure 14

BACKGROUND is recorded as forests area and large part of In addition to the above, ICT must also be this forest area is confined to the Shiwalik hills decisively used to bring about better levels of and in the form of strip forests along roads, internal efficiencies and effectiveness through canals, drains and railway lines, and some process re-engineering and ICT-enablement of block (Bir) forests in the plains. Table 1 all internal processes of the department. captures details of various forest categories in the state. Figure 2 captures the same details in The eGovernance Initiative of the Punjab the graphical mode. Forest Department In deference to the above considerations, the

1.6 Context of this assignment Punjab Forest Department has embarked on an SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Based on the previously mentioned reasons, it ambitious initiative that is aimed at (a) is clear that the DFWP is today at a crossroads bringing about better levels of internal in terms of meeting the twin goals of efficiencies and effectiveness in the working of conservation and development. This demands the department, including the ability to take that a multiplicity of factors and dimensions be decisions in a multi-dimensional environment, considered in strategic, tactical and (b) extending better citizen-centric services to operational decision-making. the customer, (c) making an appropriate and effective use of ICT to take well-informed The Need for Information and Communication forest management decisions, and (d) use the Technologies modern-day channels of communication to This then puts a premium on the adoption and bring about better levels of awareness, in usage of Information and Communication particular, and sensitisation to conservation Technologies (ICT) towards better management issues in general. and conservation of the forest wildlife

resources of the state, besides bringing about The Current Assignment SHARED BE NOT TO DOCUMENT: CONFIDENTIAL better levels of internal efficiencies and The current assignment aims at making effectiveness in the working of the Punjab appropriate and effective use of ICT to Forest Department. establish an ICT system which will implement an electronic workflow system to improve ICT must be constructively used in the internal administrative efficiency, redesign preparation of long-term plans for the processes for transparency and accountability department (for both forestry and wildlife in operations, overall computerization of areas), keeping a record of plantations and functions / processes/services of DFWP, their development, Joint and Community minimizing losses & pilferages, faster Forest Management initiatives, forest inventory processing, monitoring and redressal of public management and estimating the growing stock cases / appeals / grievances, dissemination of in the state, tracking forest offences in the information and establishing a real-time MIS state, facilitating production and sale/disposal system for prompt and efficient decision of forest produce (including Non-Timber Forest making. Produce) and generally help in the planning, execution, monitoring and evaluation of projects and programmes being taken up in the state.

AS-IS ASSESSMENT

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PART TWO 16 FRAMEWORK FOR AS-IS STATUS ASSESSMENT AS-IS STATUS ASSESSMENT AS-IS ASSESSMENT

2 FRAMEWORK FOR AS-IS STATUS Systems & Technology ASSESSMENT This assesses hardware/ software/ operating In order to make a holistic assessment of system, local and remote network, utilization/ Current State at DFWP, we have used the 8 response times, disaster recovery, support/ dimensional AS-IS STATUS ASSESSMENT helpdesk and business applications. FRAMEWORK as shown in Figure 4. Delivery and Operations Each dimension has been explained below: This describes key stakeholders involved, definition of approvals, authority levels

Service Mission & Portfolio ANYWHERE, ANYTIME, ANYHOW requirements, SHARED BE NOT TO DOCUMENT: CONFIDENTIAL This covers the Department‟s Vision, Mission, Access Channels, service delivery channels of key objectives and outcomes, Service‟s intrinsic used including call centre, Internet, kiosks and features & segmentation along with individual others. service elements and target customer groups. Data Ownership Legal and Regulatory Measures This assesses govt. entities‟ security concerns This covers laws/legislations/decrees including standards, internal and external influencing service attributes (target customer audits, compliance etc. base, process steps, business rules, privacy requirements, data, access channels, and Operating Model technology use. This assesses overall cost for providing a specific service including overhead, staff, Organization Capabilities infrastructure as well as IT related costs This covers Employees‟ capabilities and skills (hardware and software)

for service delivery to customers, including SHARED BE NOT TO DOCUMENT: CONFIDENTIAL customer service, ICT and language skills, management and domain capabilities

Process & Procedures This describes Steps and activities involved in providing service, their duration, owner, information requirements/ Service Mission inputs/outputs, & Portfolio business rules. Aligned with operating model & service mission, Legal and Data Ownership, Regulatory Mapping the flow of data between processes, role-based privileges on data manipulation and data ownership Figure 4: Framework for Current State Assessment

AS-IS ASSESSMENT

3 AS-IS STATUS ASSESSMENT  To protect, conserve and improve the state‟s As explained in the section-2, an eight forest and other natural resources for dimensional holistic approach has been adopted improving the quality of soil, air, and water. for Current State Assessment.  To practice sustainable forestry based on sound principles of sustainable forest 3.1 SERVICE MISSION AND PORTFOLIO: management through use of modern technologies and scientific knowledge. 3.1.1 VISION OF THE DEPARTMENT  To protect, conserve and enhance wildlife and remnant biodiversity resources of the The State of Punjab shares the national vision state by developing a suitable protected area DOCUMEN CONFIDENTIAL of sustainable management of forests to meet network. the needs of present and future generations. It  To promote non timber uses of forests such reads as follows: as eco-tourism, non timber forest produce, medicinal plants and biodiversity. “Sustainable management of state‟s forests,  To practice socially inclusive forestry and wildlife and biodiversity in harmony and solicit cooperation and participation of the partnership with local communities and other rural and forest dependent communities and stakeholders by utilizing modern technologies other stakeholders in greening the state. SHARED BE NOT TO T: and scientific knowledge, and contribute  To provide technical assistance, financial positively to the social, economic and incentives and extension services to the ecological well being of the state and the people for promoting social forestry, agro nation” forestry and tree farming for land use diversification. This vision has the following characteristics:  To implement Government policies and  The total area under the forest and tree

programmes by adopting innovative SHARED BE NOT TO DOCUMENT: CONFIDENTIAL cover is increased through afforestation and approaches for optimizing social, economic land-use diversification. and environmental benefits from forestry  The forest resources are well protected and sector to the state and its people. managed to retain their integrity and biodiversity using modern technologies and 3.1.3 FUNCTIONS OF THE DEPARTMENT scientific knowledge. The DFWP is responsible for the conservation,  The forest resources are managed in an eco- development, protection and management of sensitive and sustainable manner to optimize forests and related natural resources (land, all types of benefits to the society. wildlife, water etc) to produce various goods  Forest management is effective and and services to meet the rising demands from a responsive to the society which has a sound shrinking resource base of the state. Broadly perception of importance of the states speaking, the functions of the department can forests and participates in their protection be summarised as follows: and sustainable management.

3.1.2 MISSION OF THE DEPARTMENT 3.1.3.1 FOREST PROTECTION In order to achieve the Vision, the Mission of Forest Protection involves the protection of the the department is: scarce forest resources of the state and  To increase the area under forests and tree involves the twin approaches of (a) traditional cover from present 6.3% to 15% of state policing, and (b) practising inclusiveness in geographical area. management of forests in so far as communities

AS-IS ASSESSMENT

THE MULTIPLICITY OF FUNCTIONS PERFORMED BY THE FOREST GUARD

The Forest Guard is the official at the lowermost rung of the departmental hierarchy and is responsible for the management of the most atomic territorial unit of the department (a "beat"). The following brings out the multiplicity of functions being performed by the Forest Guard.  Apart from the responsibility of protection, a Beat Guard is also required to handle other forestry operations such as nursery and plantation work, construction and maintenance of forest paths, fire lines and boundary pillars, soil and water conservation works, silvicultural operations, arranging labour, maintenance of muster rolls, etc.  The Beat Guard also has to assist the Forester (his immediate superior) in cases of compounding of offences under the Forest Acts.

CONFIDENTIAL DOCUMEN CONFIDENTIAL  In case of JFM areas, active participation of communities in the management and protection of forest areas is

facilitated through constant motivation and capacity building by the field functionaries. This new approach towards participatory management of forest resources requires considerable investment of time by all field functionaries, including the Beat Guard.  The absence of vehicles, means of communications and arms / equipment makes the work of the guard that much more difficult. Also, on account of the acute shortage of staff, most Forest Guards have been given the charge of two or even three Forest Beats. This additional responsibility has led to increase in stress levels and is said to be affecting the physical and mental health of guards.  Besides protection against illicit cutting and encroachments, protection against forest fires is another extremely important job of the field functionaries of the Department. SHARED BE NOT TO T:  The Guard also provides valuable technical assistance/ services including plantation material to the farmers and landowners in the State for raising plantations and thus helping in landuse diversification, which in turn results in saving of electricity, water, chemical fertilizers, and improves the water table regime and quality of the soil in the State.

Although, the above brings out the multipllicity of functions being performed by the Guards, by extension, the same holds for all field officials of the DFWP. The vast spectrum of responsiblities being fulfilled by the field

staff including policing in the forest areas, inclusive management of the forest areas through involvement of the SHARED BE NOT TO DOCUMENT: CONFIDENTIAL local communities, undertaking all forest management activities, promoting conservation through taking up

extension and awareness generating activities call upon not only a vast array of skills required of a forester but

The Multiplicity of Functions Performed by the Forest Guard Forest the by Performed Functions of Multiplicity The

5 also very high levels of equanimity with which these functions must be performed by the staff. Figure Figure that have a direct influence on the resources government acts that are framed from time to are concerned through the practice of time1. “Participatory Management”. DFWP is mandated to protect large extents of As an integral part of the former, patrolling is Government property and forest wealth. The done by the Departmental staff and offences officials of the department have to protect are dealt with in accordance with various forests from illicit felling, encroachments, enactments, rules, regulations and orders, forest fires, grazing in areas closed for including, but not being limited to, (i)The regeneration/plantation purposes, poaching of Indian Forest Act, 1927; (ii) The Punjab Land wild animals, habitat destruction, illegal

Preservation Act, 1900; (iii) The Forest quarrying, mining, etc. The Forest Guard is the (Conservation) Act, 1980; and (iv) The Wildlife (Protection) Act, 1972 along with the respective amendments and rules and 1 Some other prominently relevant acts include the Punjab regulations framed under these pieces of Forest (Sale of Timber) Act, 1913; Patiala Forest Act, 1999 (B.K.); Punjab Wild Life Preservation Act, 1959; Scheduled legislation, besides other state and central Tribes and other Traditional Forest Dewellers (Recognition of Forest Rights) Act, 2006 and Biological Diversity Act, 2002.

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lower most regular field functionary of the raisings of plantations. “Silviculture” is a vast department who is primarily responsible for and complex field and Forestry personnel from protection of forests in addition to performing Range Officers upwards undergo exhaustive two other duties relating to their conservation and years specialized courses after completion of a development. Typically, a Forest Guard in Science degree before entering their respective Punjab presently protects and manages about services. Newly recruited Forest Guards and 400 ha of government forest area or 80 to 100 Foresters have to undertake an induction KMs of strip forests located along roads, rails training course to bring themselves upto speed and canals etc2. Figure 5 showcases the in these technical matters.

multiplicity of functions being performed by DOCUMEN CONFIDENTIAL the Forest Guard as the lowermost functionary Forest management activities include of the department in the field. prescribing sustainable yields in perpetuity from different categories of Forest areas, Besides the government-owned forest areas, regulation of rights and concessions, grazing, the department administers and manages about fuelwood collection, fire control measures, 153,000 hectares of private forest areas in the construction and maintenance of paths and State which are regulated under the provisions boundary pillars, implementation of Acts and

of the Punjab Land Preservation, Act, 1900. laws concerning forest conservation, etc. Most SHARED BE NOT TO T: Besides protection against illicit cutting and of these operations are handled by the field encroachments, protection against forest fires executive staff with the help of labour is another extremely important job of the field employed for the purpose. functionaries of the department. Forest fires are becoming increasingly frequent and wreak enormous damage to forests. The loss due to 3.1.3.3 SURVEY, DEMARCATION AND WORKING

PLANS fires includes destruction of humus including SHARED BE NOT TO DOCUMENT: CONFIDENTIAL micro-organisms, leaf litter, regeneration, Forest administration undertakes periodic herbs, shrubs, and wildlife, reduced annual surveys and demarcation of areas in order to increment, physical burning of felled wood, protect the valuable property from increased soil desiccation and resultant encroachments. Such surveys and demarcations increase in soil erosion and run-off, enhanced are also required to be conducted before susceptibility to diseases and pests, change of notifying different categories of forests and for forest community structure, replacement of the areas to be taken up for plantation or other more valuable tender species by less valuable specific works. hardy species etc. The “Working Plan” is the foundational document for forest management in the 3.1.3.2 SILVICULTURE AND FOREST Department through which the Forest areas in a MANAGEMENT particular region are technically administered. Silvicultural operations are the heart of This extremely detailed document records the scientific forestry and comprise all field present status of the forest areas, categorizes

forestry works from regeneration to final the areas into different Working Cirlces and fellings in the forests. These include seed prescribes the detailed Management Practices collection, establishment of nurseries and for each Working Circle including yield regulation on sustainable basis. Inventory of the forest resources is also undertaken at the 2 Draft Proposal for Restructuring of the DFWP, prepared by time of Working Plan preparation. Working the department, 2009

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Plans are normally prepared for 10-year ICFRE etc. Likewise, basic Forestry Education periods. In case of linear strip forests alongside has to be imparted to newly recruited field and rails, roads and canals, drains etc, the ministerial staff and Trainings in new inventory of trees is carried out every 5 years. technologies and techniques have also to be regularly imparted. However, due to paucity of staff these important functions of the 3.1.3.4 SUPERVISION, BUDGETING, POLICY Department are not getting their due FORMULATION AND LEGISLATION importance and even basic trainings are being The Divisional Forest Officer is responsible for foregone for want of staff.

the conservation, protection and development DOCUMEN CONFIDENTIAL of the forest areas of his Division. He/She is also required to handle general administration 3.1.3.6 WILDLIFE MANAGEMENT and budgeting and make contributions towards Forest administration handles wildlife policy formulation and legislation. The management both in designated wildlife administrative work in all offices has increased protected areas as well as in other forest and manifolds. Interactions with a large number of non-forest areas. With increasing public and stakeholders in forestry, both public and media sensitivity to all cases pertaining to

private, is increasing rapidly and the DFO is wildlife, sufficient and responsive field staff is SHARED BE NOT TO T: also required to participate in innumerable required for efficient and effective protection district and departmental meetings, attend to and management of wildlife. the visits of VIPs and inspecting senior officers, manage an ever increasing number of crisis A separate Wildlife Wing is currently in position situations, attend to public grievances – both to handle the work of wildlife protection and genuine and fake – and also carry out a vast management in the State. This wing is in the

number of other miscellaneous jobs. process of being merged with the Forest

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Department. However, here too, the shortage It is estimated that a DFO in charge of a Forest of staff is causing severe problems in the Division is barely able to devote 30 to 40% of proper management and protection of wildlife his time and resources to technical matters like in the State. silviculture and management whereas the remaining time is spent on non – technical work which is not directly related to the protection 3.1.3.7 INFORMATION & EXTENSION and management of his Forest Division3. INCLUDING SOCIAL FORESTRY There is no separate directorate or wing of the Forest Department in Punjab which handles 3.1.3.5 RESEARCH, EDUCATION AND TRAINING social forestry work on an exclusive basis. Research, Education and Training are also Therefore existing staff handles extension vitally important functions of the Department. support to social forestry/ agro-forestry in The Research Wing of the Department conducts addition to their main field duties. The social both in-house Research through Research and forestry programmes are critically important to

Experimental Plots, trials of various species and meet the requirements of fuelwood, fodder and clones as also co-ordinates research activities small timber of the rural population. Equally with reputed outside agencies like PAU, TERI, important is the assistance to the farmers and dissemination of information for the plantation of trees in private lands. 3 Draft Proposal for Restructuring of the DFWP, prepared by the department, 2009

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In Punjab where about 85% of the total has helped the Department and the State of geographical area is under Agriculture, the Punjab in augmenting its sparse forest/ tree extension services become extremely vital as cover, it has also resulted in a great deal of these represent the sole means of increasing extra work load for securing international the forest/ tree cover of the State. This funding, preparing for Mission Visits, Liaisoning requires an effective and efficient Extension with the international donors etc. A lot of extra Wing in the Department. work is also involved at various levels of the Department in liaisoning with the Ministry of Environment and Forests, State Government,

3.1.3.8 JOINT FOREST MANAGEMENT District Administration and other State DOCUMEN CONFIDENTIAL The Joint Forest Management (JFM) programme Government Departments. is being undertaken by the Department through the territorial staff. JFM requires close interaction with village communities to enlist 3.1.3.11 ADMINISTERING THE FOREST their active cooperation in the management CONSERVATION ACT, 1980 and protection of forest areas. Since JFM The DFWP is the sole authority responsible for involves a complete reorientation from the the implementation of the provisions of this

traditional policing model of protection to the important piece of legislation which involves SHARED BE NOT TO T: more challenging “Participatory Management” regulation of activities that seek to divert technique, the field staff also has to be forest areas to non-forestry purposes. Detailed comprehensively trained so as to imbibe the set of processes have been laid out in the new techniques. legislation and the rules framed there under that describe the steps that need to be taken to ensure the observance of the Act. Later 3.1.3.9 WATERSHED MANAGEMENT

documents of this assignment will describe the

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Soil and water conservation is an important set of processes that need to be followed in activity of forest administration, particularly on order that the provisions of the Act are erodible sites and in degraded forests. Soil and followed. water conservation is taken up along with afforestation work by the territorial staff. Moisture stress being one of the main causes of 3.1.3.12 REGULATION OF SAW MILLS RULES failure of plantations, water conservation is as AND WOOD BASED INDUSTRIES important as planting and maintenance. The State Govt. has notified “Regulation of Saw Sustained water supply and improvement of Mills Rules” under which all the existing and water regimes is another important objective prospective saw mills, Plywood and Veneer of forest management and the significance of Industries are required to obtain licence from forests as regulators of water flows is being the Forest Department. This has been done to increasingly realized. regulate the harvesting of trees in the State.

Over a short period of only two years, more

3.1.3.10 GENERAL ADMINISTRATION than 6000 such units have applied for licences INCLUDING LIAISON WITH OTHER which have been issued to them after following ORGANIZATIONS/ DEPARTMENTS long drawn out procedures including obtaining The DFWP has works proactively and has been approval from the Central Empowered able to secure substantial international funding Committee (CEC) constituted under the orders from the JBIC and the World Bank. While this of the Supreme court of India. Further

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applications are still being received for development and constitution of community licensing of Saw Mills and an officer of the level institutions including Self-help groups; of Additional Principal Chief Conservator of  Farmer/community training and camps, Forests has been appointed as the Chairman of extension campaigns in relation to Forests, the Committee for this purpose in addition to wild life, ecology and natural resource his own duties. conservation; publication of extension material, organizing seminars, sammelans, study tours and exposure visits of 3.1.3.13 ADMINISTRATION AND MANAGEMENT officials/non-officials;

OF ZOOLOGICAL PARKS IN THE  Use of Geographic Information System, IT and DOCUMEN CONFIDENTIAL STATE Remote sensing in the field of mapping, The DFWP is also the sole agency involved in Planning and monitoring Natural Resource the protection and preservation of wildlife Management; though the management of Zoos, Safaris and  Forest Engineering and construction and Zoological Parks, Deer Parks and the like in line maintenance of infrastructure of the Forest with the guidelines issued by the Central Zoo Department; Authority from time to time.  Registration of Forest based Societies and

The Central Zoo Authority is the central agency wood based Industries; SHARED BE NOT TO T: responsible for regulating and standardising all  Seeking National/International assistance for zoo management operations throughout the forestry and natural resource conservation country. Currently, the CZA requires a set of 51 and development programmes; standards in the spheres of healthcare,  Soil conservation in non-farm land, flood administration and animal management protection through catchment treatment and (including food, deworming, sanitation and vegetative measures;

upkeep etc) that any zoological park in the  Facilitating Grant-in-aid from Government of SHARED BE NOT TO DOCUMENT: CONFIDENTIAL country is required to follow. India for forestry and natural resource conservation education; and Annexure 1 gives more details of zoo  Any other matter prescribed by the Centre management operations as it obtains in the and/or the state government from time to State of Punjab. time.

3.1.4 INTERNAL STAKEHOLDERS- DFWP 3.1.3.14 OTHER RESPONSIBILITIES ALLIED ORGANIZATION WITH CONSERVATION TO BE The internal stakeholders consists of all DFWP PERFORMED BY THE DFWP Department officials in its various offices The following, in addition to what has been including the Forest Minister, Financial said above are also performed by the DFWP Commissioner, PCCF, Addl. PCCF, CCF, CF,  Development of Bamboo, Medicinal Plants DFOs, Rangers and Forest Guards. and matters connected with Medicinal Plant Board; 3.1.4.1 Organization Structure of Department

 Eco-education, research/ extension related The Department is headed by the Forest to forests, wild life, natural resource Minister of Government of Punjab. The detailed management, ecosystem awareness; organization structure is captured in Figure 6. augmentation of community livelihood systems based on principles of sustainable

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MINISTER OF FORESTS AND WILDLIFE

FINANCIAL COMMISSIONER- FORESTS

Principal Chief SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Conservator of Forests, Punjab

Addl.Principal Addl. Principal Addl. Principal Chief Conservator Chief Conservator Chief Conservator of Forests - of Forests (APCCF) of Forests Development - Administration (APCCF) – Wildlife

Chief Chief Chief Chief Conservator of Chief Conservator of Conservator Conservator of Forests – Conservator of Forests– of Forests– Forests– Hills Forests Forests -Plains IT &E M&E Conservation

Conservator Conservator of Conservator of Conservator Conservator Conservator Conservator Conservator Conservator Conservator Conservator Conservator of Forests– Forests (Wildlife)– Forests of Forests – I of Forests– of Forests– of Forests– of Forests– of Forests- of Forests– of Forests– of Forests– Shiwalik Parks & Protected (Wildlife)- & Extension M&E Research BIST Circle Soil FC South Ferozpur PPP Circle Area Shivalik Hills 1 2 3 4 5 6 7

Divisional Forests Divisional Divisional Divisional Divisional Forests and Divisional Divisional Deputy Deputy Divisional Forests Dy. Chief Divisional Officer)- System Forests Officer- Forests Forests Forests Map Officer Forests Forests Director Director Officer/ Field Wildlife Forests Officer- Information & Manager Research Officer Officer Officer (FMO) Officer Officer (E&A) (Statistics) Director- Zoo Warden Wildlife Extension

Figure 6:The Overall Organisation Chart of DFWP

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CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

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3.1.4.2 Types of DFWP Offices:

From the above chart, it can be concluded that the following types of offices exist in the State.  Territorial Offices, or those offices that are incharge of all forest related management, protection and administration activities at different territorial divisions.  Research Offices, or those offices that are entrusted with initiating, supervising, monitoring and promoting research projects in DFWP.  Monitoring and Evaluation Offices, or offices that are responsible for monitoring and evaluation of

plantation and other work underway under various schemes and programs in DFWP. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  Wildlife and Zoo management Offices, or offices that are responsible for all wildlife and zoo related management, protection and administration activities at different wildlife divisions and at the different zoological parks situated in the State.  Soil Conservation Offices, or offices that are responsible for planning, supervising and monitoring soil conservation work in various offices.  IT & Extension Offices, or those offices that are entrusted with planning and monitoring the computerization and awareness generation related activities of the department.  Forest Conservation Offices, or offices that are responsible for planning, supervising and monitoring forest conservation related work in various offices.  Administration Offices, or offices that are responsible for planning, supervising and monitoring all administration related work such as HR, Finance & Accounts, Budgeting etc.

3.1.4.3 DFWP Territorial Offices

Figure 7 highlights the “territorial offices” as part of the overall DFWP organisational chart, including

officials upto the rank of Chief Conservator of Forests. Table 2 brings out the different activity list for different officials at the different territorial offices of the State.

Figure 7-DFWP Territorial Office in the Overall Organisation Chart 28

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Table 2 Detailed Activity List at the Territorial Offices of DFWP in the State DESIGNATION RESPONSIBILITIES At the Office of Chief Conservator of Forests Conservator of Supervises the work of Conservator of Forests under their control Forests (CCF) Receive letters, files etc. from Superintendent Make noting and give comments on the files Administrative Forward the files/letters to CCF Officer (AO)

Receive files/letters from CCF SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Make notings and send to Superintendent Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to Administrative Officer Receive files/letters from AO Make notings and send to concerned branches Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines Dispatch and necessary for the dealing of the cases and entry in the movement register Receiving Branch Typing of dak and putting up reminders and follow up.

Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Receive leave applications from Dispatch and Receiving Branch Make comments and notings on the leave applications Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent Make comments and notings on the leave applications Send the leave applications to Receiving and dispatch branch Accounts and Receipt of vouchers and entry thereof Budget Branch Posting of vouchers in the relevant registers Issue of muster rolls to the sub disbursers Receipt of Accounts from the sub disbursers Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Attending to the works entrusted by senior officials and officers

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Store Branch To carry out all activities to manage the stores in the office At the Office of Conservator of Forests Control the postings and transfers of officers in charge of ranges and of clerks etc. Correspond with commissioner and government of all administrative matters. Inspection and visits to the forests under his control Monitor surveys and settlements Monitor the progress and preparation of working plans Monitor the forest boundaries, their nature and state of repair, demarcation work in progress and its cost Monitor the roads, buildings and other similar works in existence or under SHARED BE NOT TO DOCUMENT: CONFIDENTIAL construction, their cost, state of repair, new roads, buildings or other works required. Monitor the conditions of the forests, the methods of treatment employed, natural reproduction, causes etc. Conservator of Monitor the protection of the forests Forests (CF) Monitor the works of reproduction and cultural improvements, extent, conditions and cost of plantations made, conditions of nurseries, new sowing and planting required, thinning etc. Monitor the method of working and management in force. Monitor Timber depots, their situations and adequacy Monitor all money transaction in accordance with the rules in force Plantation project approval Reconnaissance report approval Estimate approval

Constitution of committee for working plan Appoint working plan officer Divisional Forest Assist Conservator of Forests in executing his duties and attend to any work assigned Officer (DFO) by him. Receive letters, files etc. from Superintendent Make noting and give comments on the files Administrative Forward the files/letters to CF/DFO Officer (AO) Receive files/letters from CF/DFO Make notings and send to Superintendent Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to Administrative Officer Receive files/letters from AO Make notings and send to concerned branches Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Dispatch and Putting up linking of documents and locating & putting up old references/guidelines Receiving Branch necessary for the dealing of the cases and entry in the movement register Typing of dak and putting up reminders and follow up.

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Receipt of vouchers and entry thereof SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Posting of vouchers in the relevant registers Issue of muster rolls to the sub disbursers Receipt of Accounts from the sub disbursers Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Accounts and Assisting officers/ Dealing Assistants in the Court cases Budget Branch Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Attending to the works entrusted by senior officials and officers

Assisting officers in all activities that involve generation of revenue for the department Maintenance and updation of various forms and accounts. Revenue and FCA Preparation of schedules of various recoveries Branch Assisting officers in all activities that involve diversion of forest land for non-forestry purposes and attracted under the provisions of the Forest Conservation Act, 1980 Calculation of Compensatory Afforestation measures due to such diversion Store Branch To carry out all activities to manage the stores in the office Assisting officers in all activities related to conducting the surveys, preparation of technical drawings of different structures Drawing Branch Maintenance and updation of various forms Assisting in the verification of actual field details with what is contained in survey sheets Divisional Office (Territorial) Divisional Forest Officer Responsible for the proper management of the forest business and for the finance of his division Take an active part in all technical work DFO-Territorial Control the silviculture of the division and be responsible for the correctness of all technical operations Make himself thoroughly conversant with the Land Administration Manual and the land revenue settlements of his division

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To submit a monthly dairy or progress report on progress of on-going works in the division etc. Approval on plantation project Approve reconnaissance report Plantation estimate report approval Inspection and payment of plantation work Preparation of preliminary working plan Forest industries license issuance Conduct Auction for tree felling

Abstract preparation for tree felling SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Permit issue for resin blazing Resin blazing- monitor completion of exit procedures Auction of fruits Sanction of estimate for nursery management Sanction the use of plants for planned plantation Free supply/public selling of nursery plants Sanction microplan for forest community development Preparation of project report for forest community development Monitor the community development work Verify investigation report To monitor that every compartment in the plantation is properly watered Assist Divisional Forest Officer in executing his duties and attend to any work assigned Deputy DFO by him. Receive letters, files etc. from various branches

Make noting and give comments on the files Superintendent Forward the files/letters to DFO Receive files/letters from DFO Make notings and send to concerned branches Receive leave applications from Dispatch and Receiving Branch Make comments and notings on the leave applications Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent Make comments and notings on the leave applications Send the leave applications to Receiving and dispatch branch Receipt of vouchers and entry thereof Posting of vouchers in the relevant registers Issue of muster rolls to the sub disbursers Receipt of Accounts from the sub disbursers Accounts and Checking of vouchers received from sub disburser and checking of entry in their Budget Branch respect in the relevant registers Maintenance and updation of various forms and accounts. Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer

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Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Attending to the works entrusted by senior officials and officers Attending to all work entrusted by the DFO from time to time that is not covered in Misc. Branch any of the categories. Assisting officers in all activities that involve generation of revenue for the department

Maintenance and updation of various forms and accounts. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Revenue and FCA Branch Preparation of schedules of various recoveries Assisting officers in all activities that involve diversion of forest land for non-forestry purposes and attracted under the provisions of the Forest Conservation Act, 1980 Calculation of Compensatory Afforestation measures due to such diversion Assisting officers in all activities that involve legal cases for the department Prosecution Maintenance and updation of various forms. Branch Alerting the DFO of various court cases‟ hearings etc and the general preparation of case papers regarding the same. Drawing Branch Assisting officers in all activities through the conduct of surveys, preparation of (Patwari, technical drawings of different structures under or proposed to be constructed Surveyor, Maintenance and updation of various forms Draughsman, Jr. Draugtsman, Assisting in the verification of actual field details with what is contained in survey Kanoongo) sheets Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines Division Office necessary for the dealing of the cases and entry in the movement register Receipt and Typing of dak and putting up reminders and follow up. despatch Branch Receipt of files after despatch and other branches Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Store Branch To carry out all activities to manage the stores in the office Demarcation Carry out all activities related to demarcation of areas in order to protect the valuable Branch (Patwari) property from encroachments and notifying different categories of forests Territory Range Office Cash disbursement and expenditure within own range. Payment of pay and labour Communicate orders and instructions to his subordinates Forest Ranger Check and control all work within his range Ensure that government funds and used in most economical and efficient way Ensure good work from his subordinates Ensure highest revenue from his range

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Collect, check and consolidate all returns and registers to prepare the monthly range accounts and carry out all office work Prevent any misuse of authority by sub-ordinates especially in compounding forest offences. Formulation of plantation project Area identification for plantation Conduct reconnaissance survey and prepare map Prepare the plantation estimate report Execution and monitoring of plantation work

Data collection and compilation of working plan SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Field verification for license issue to industries Tree inspection as per marking Physical verification of forests and data collection for resin Monitor the exit of forest owners after resin blazing Assess fruit production and identify reserve price Estimate for nursery management Estimate plantation requirements Free supply/public selling of nursery plants Verify Investigation Report Prepare case for prosecution Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines Clerk necessary for the dealing of the cases and entry in the movement register

Typing of dak and putting up reminders and follow up. Filing of documents and restoration of files after page marking, linking and recording in the movement register

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3.1.4.4 Office Type: Research Office

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Figure 8: DFWP Research Office in the Overall Organisation Chart

Figure 8 highlights the “research offices” as part of the overall DFWP organisational chart, including officials upto the rank of Conservator of Forests. Table 3 brings out the different activity list for different officials at the different research offices of the State.

Table 3 Detailed Activity List at the Research Offices of DFWP in the State DESIGNATION RESPONSIBILITIES At the CF(Research & Training) Office Monitor the progress of research projects Prepare pamphlets for completed research projects and distribute to public Monitor the growth of the quality plants CF(Research & Receive requests from research institutions to set-up research plots Training) Coordinate with concerned Divisional offices to set up research plots Identify and analyse the problems facing plants and forests in the state Coordinate with external research institutions to set up research plots in identified divisions Assist Conservator of Forests in executing his duties and attend to any work DFO (Research) assigned by him. DFO (Training) Coordinate and monitor the training programmes conducted at the training centre. Forest Ranger- Undertake such activities of assistive nature that the CF requires to be performed Research Administrative Receive letters, files etc. from Superintendent

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DESIGNATION RESPONSIBILITIES At the CF(Research & Training) Office Officer Make noting and give comments on the files Forward the files/letters to CF/DFO Receive files/letters from CF/DFO Make notings and send to Superintendent Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to Administrative Officer Receive files/letters from AO SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Make notings and send to concerned branches Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the cases and entry in the movement register Dispatch and Typing of dak and putting up reminders and follow up. Receiving Branch Receipt of files after despatch and other branches Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Receive leave applications from Dispatch and Receiving Branch Make comments and notings on the leave applications Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent

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3.1.4.5 Office Type: Monitoring & Evaluation Office

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Figure 9: Monitoring and Evaluation Offices in Overall Organization Structure

Figure 9 highlights the “M&E offices” as part of the overall DFWP organisational chart, including officials upto the rank of Chief Conservator of Forests. Table 4 brings out the different activity list for different officials at the different M&E offices of the State.

Table 4 Detailed Activity List at the M&E Offices of DFWP in the State DESIGNATION RESPONSIBILITIES At the Office of the Chief Conservator of Forests (M&E) CCF- M&E Supervises the work of Conservator of Forests (M&E) and CF (Research & Training) Field visits to check the status of plantation under various scheme Evaluation and grading of success of plantation Review of the working plan of various divisions CF- M&E Receive budgets from PCCF for various schemes Disbursement of budget to divisional offices Monitoring of plantation sites and budget utilization Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to CF Receive files/letters from CF

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES At the Office of the Chief Conservator of Forests (M&E) Make notings and send to concerned branches Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the cases and entry in the movement register Dispatch and Typing of dak and putting up reminders and follow up. Receiving Branch Receipt of files after despatch and other branches SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Receive leave applications from Dispatch and Receiving Branch Make comments and notings on the leave applications

3.1.4.6 Office Type: Wildlife and Zoo Management Office

AS-IS ASSESSMENT

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Figure 10: DFWP Wildlife and Zoo Management Office in Overall Organisation Chart

Figure 10 highlights the “Wildlife and Zoo offices” as part of the overall DFWP organisational chart, including officials upto the rank of Chief Wildlife Warden. Table 5 brings out the different activity list

for different officials at the different Wildlife and Zoo offices of the State.

Table 5 Detailed Activity List at the Wildlife and Zoo Offices of DFWP in the State DESIGNATION RESPONSIBILITIES Office of the Chief Wildlife Warden (CCF-Wildlife) Approval on NOC for gun license Certificate issue for wildlife articles Chief Wildlife Permission for wild animal‟s body issuance to research/academic purpose Warden Census of wildlife animals Give permission for exchange of animals Grant permission for acquisition of animals Deputy Chief Assist Chief Wildlife Warden in executing his duties and perform field verification Wildlife Warden duties as may be entrusted by the CWLW from time to time Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to CF Receive files/letters from CF Make notings and send to concerned branches Sorting and reading of fresh dak received daily in the branch Dispatch and Locating of relevant files from the record Receiving Branch Putting up linking of documents and locating & putting up old references/guidelines

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES necessary for the dealing of the cases and entry in the movement register Maintenance and updation of various other registers such as casual leave, etc. etc. Typing of dak and putting up reminders and follow up. Assisting officers/ Dealing Assistants in the Court cases and preparation of. Receipt of files after despatch and other branches Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors

Receive leave applications from Dispatch and Receiving Branch SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Make comments and notings on the leave applications Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent

Make comments and notings on the leave applications Send the leave applications to Receiving and dispatch branch Receipt of vouchers and entry thereof Posting of vouchers in the relevant registers Issue of muster rolls to the sub disbursers Receipt of Accounts from the sub disbursers Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Assisting officers/ Dealing Assistants in the Court cases Accounts and Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on Budget Branch behalf of sub disburser and the Disbursing Officer Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG as no consolidated receipt of ever sent by the treasury or the AG Punjab Attending to the works entrusted by senior officials and officers Other miscellaneous works Assisting officers in all activities that involve legal cases for the department Maintenance and updation of various forms. Prosecution Branch Alerting the CWLW of various court cases‟ hearings etc and the general preparation of case papers regarding the same. Store Branch To carry out all activities to manage the stores in the office Miscellaneous Attending to all work entrusted by the Chief Wildlife Warden from time to time that Branch is not covered in any of the categories. Office of the Conservator of Forests (CF)- Wildlife CF- Wildlife Supervises the work of DFO- Wildlife under him Assist Conservator of Forests in executing his duties and attend to any work assigned DFO-Wildlife by him. Administrative Receive letters, files etc. from Superintendent

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES Officer Make noting and give comments on the files Forward the files/letters to CF Receive files/letters from CF Make notings and send to Superintendent Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to AO Receive files/letters from AO Make notings and send to concerned branches SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Receive leave applications from Dispatch and Receiving Branch Make comments and notings on the leave applications Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent Make comments and notings on the leave applications Send the leave applications to Receiving and dispatch branch Receipt of vouchers and entry thereof Posting of vouchers in the relevant registers Issue of muster rolls to the sub disbursers Receipt of Accounts from the sub disbursers Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Assisting officers/ Dealing Assistants in the Court cases Accounts and Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on Budget Branch behalf of sub disburser and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Miscellaneous Attending to the works entrusted by senior officials and officers branch Assisting officers in all activities that involve legal cases for the department Maintenance and updation of various forms. Prosecution Branch Alerting the CF of various court cases‟ hearings etc and the general preparation of case papers regarding the same. Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Dispatch and Putting up linking of documents and locating & putting up old references/guidelines Receipt Branch necessary for the dealing of the cases and entry in the movement register Typing of dak and putting up reminders and follow up.

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES Receipt of files after despatch and other branches Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Maintenance and updation of various other registers such as casual leave, etc. Store Branch To carry out all activities to manage the stores in the office Office of the Conservator of Forests (CF)- Parks and Protected Areas CF-PPA Supervises the work of Field Director- Zoo and ther zoos under him

DFO-Wildlife Assist Conservator of Forests (PPA) in executing his duties and attend to any work SHARED BE NOT TO DOCUMENT: CONFIDENTIAL assigned by him. Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to CF/DFO Receive files/letters from CF/DFO Make notings and send to concerned branches Receive leave applications from Dispatch and Receiving Branch Make comments and notings on the leave applications Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent Make comments and notings on the leave applications Send the leave applications to Receiving and dispatch branch Receipt of vouchers and entry thereof Posting of vouchers in the relevant registers

Issue of muster rolls to the sub disbursers Receipt of Accounts from the sub disbursers Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Assisting officers/ Dealing Assistants in the Court cases Accounts and Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on Budget Branch behalf of sub disburser and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Attending to the works entrusted by senior officials and officers Miscellaneous Attending to all work entrusted by the CF- Wildlife from time to time that is not branch covered in any of the categories. Assisting officers in all activities that involve legal cases for the department Prosecution Branch Maintenance and updation of various forms.

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES Alerting the CF of various court cases‟ hearings etc and the general preparation of case papers regarding the same. Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the cases and entry in the movement register Dispatch and Typing of dak and putting up reminders and follow up. Receipt Branch Receipt of files after despatch and other branches

Filing of documents and restoration of files after page marking, linking and recording SHARED BE NOT TO DOCUMENT: CONFIDENTIAL in the movement register Carrying out miscellaneous duties entrusted by the seniors Store Branch To carry out all activities to manage the stores in the office Office of Divisional Forest Officer- Wildlife Preparation of wildlife master plan Wildlife compensation claim from affected person Estimation of compensation Compensation sanction No objection certification applications for gun-license Wildlife crimes FIR lodging for wildlife crimes DFO- Wildlife Fix the responsibility for wildlife crimes Declare an animal as vermin Public notice for hunting

Permission for hunting a wild animal Application for certification wildlife articles Assessment and inspection of wildlife articles Dead body issue to research institutes Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to DFO Receive files/letters from DFO Make notings and send to concerned branches Receive leave applications from Dispatch and Receiving Branch Make comments and notings on the leave applications Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent Make comments and notings on the leave applications Send the leave applications to Receiving and dispatch branch Receipt of vouchers and entry thereof Posting of vouchers in the relevant registers Accounts and Issue of muster rolls to the sub disbursers Budget Branch Receipt of Accounts from the sub disbursers Checking of vouchers received from sub disburser and checking of entry in their

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES respect in the relevant registers Maintenance and updation of various forms and accounts. Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer

Preparation of schedules of various recoveries SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Attending to the works entrusted by senior officials and officers Attending to all work entrusted by the DFO from time to time that is not covered in Misc. Branch any of the categories above. Assisting officers in all activities that involve legal cases for the department Maintenance and updation of various forms. Prosecution Branch Alerting the DFO of various court cases‟ hearings etc and the general preparation of case papers regarding the same. Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the cases and entry in the movement register Receipt and Typing of dak and putting up reminders and follow up. despatch Branch Receipt of files after despatch and other branches Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Store Branch To carry out all activities to manage the stores in the office Wildlife Range Office Inspection and verification of compensation claim Verification for NOC for gun license and prepare the inspection report Wildlife crimes Wildlife Inspector Fine collection from offenders Present the offender before executive magistrate Assessment of animal population in the sanctuary Assessment and inspection of wildlife articles Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines Clerk necessary for the dealing of the cases and entry in the movement register Typing of dak and putting up reminders and follow up. Filing of documents and restoration of files after page marking, linking and recording

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES in the movement register Carrying out miscellaneous duties entrusted by Wildlife Inspector Office of Field Director- Zoo Finalize time table for daily display of animals Give permission for procurement Approve Disinfection, Vaccination, De-worming schedule Identify if any Zoo has surplus of a required species Communicate with Field Director of identified zoo for animal exchange / gift Field Director- Zoo Take permission from Central Zoo Authority for exchange of animals SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Take permission from Wildlife Warden for exchange of animals Update Inventory of animals in zoo Exchange animals Seek permission for induction requirement of a captured / rescued animal Prepare plan for acquisition of animals Receive letters, files etc. from various wings/ranges Make noting and give comments on the files Superintendent Forward the files/letters to FD Receive files/letters from FD Make notings and send to concerned wings/ranges Prepare Feed Scale for each animal detailing item, quantity & feeding frequency Update feed scale according to Season and / or animal observation Observe items in the veterinary Store

Visit animal Prepare Animal Treatment Card Shift the animal to Hospital Veterinary Wing Make entry in OPD register (Senior Veterinary Treat the animal as OPD patient Officer, Shift the animal to Hospital Veterinary Officer, Treat the animal in hospital as an in-patient Veterinary Update all treatment and medication given to animal along with its situation Pharmacist Infection problem reported during Daily report by Zoo keeper Veterinary Execution of work – oral vaccination, de-worming, disinfection etc. Compounder Prepare execution report and submit to Field Director Veterinary Prepare Disinfection schedule Attendant) Prepare Vaccination schedule Prepare De-worming schedule Execution of work – injections to concerned animals Prepare execution report and submit to Field Director Identify requirement for animal breeding Identify animal for breeding / mixing Suggest and guide Animal management wing for breeding / mixing Procurement Range Prepare procurement plan as per Feed Scales (Range Officer, Seek Field Director‟s permission for procurement

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES Forester) Procure items Disburse items to Animal Management Wing for each animal as per feed scale Update Store register Identify compatible groups for each type of animals Prepare movement plan of animals Prepare Time Table for display of animals Move animals according to time table and movement plan for daily display Prepare food as required (cook, cut etc.)

Animal Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Dispatch prepared food for each animal Range Feed food to animal using Forrester and daily wage staff (Range Officer, Update Animal History Sheet Forester Daily report by Zoo keeper Forest Guards) Enter in Animal history file Pass on observation to Veterinary Division Maintain Stud Book for all animals identified for breeding / mixing Inform veterinary wing about readiness / requirement of an animal for breeding Facilitate animal breeding Building & All construction and maintenance related activities in the zoo in so far as civil Maintenance Range construction activities are concerned All activities related to landscaping and maintenance of gardens in the zoological Landscaping Range park Security Wing Update animal inventory status (Zoo keepers Receive fees from zoo visitors

Security Guards) Issue tickets to visitors Receive leave applications from Dispatch and Receiving Branch Make comments and notings on the leave applications Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent Make comments and notings on the leave applications Send the leave applications to Receiving and dispatch branch Receipt of vouchers and entry thereof Posting of vouchers in the relevant registers Issue of muster rolls to the sub disbursers Receipt of Accounts from the sub disbursers Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant registers Accounts and Maintenance and updation of various forms and accounts. Budget Branch Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Attending to the works entrusted by senior officials and officers Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines

necessary for the dealing of the cases and entry in the movement register SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Receipt and Typing of dak and putting up reminders and follow up. despatch Branch Receipt of files after despatch and other branches Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Store Branch To carry out all activities to manage the stores in the office

3.1.4.7 Office Type - Soil Conservation Offices:

Figure 11: DFWP Soil Conservation Office in Overall Organisation Chart Activities at the Soil Conservation Offices are similar to those at the Territorial Divisions except that all works undertaken here necessarily relate to soil conservation.

3.1.4.8 Office Type – Forest Conservation Offices:

AS-IS ASSESSMENT

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Figure 12: DFWP Forest Conservation Office in Overall Organisation Chart Figure 12 highlights the “Forest Conservation offices” as part of the overall DFWP organisational chart, including officials upto the rank of Chief Conservator of Forests. Table 6 brings out the different activity list for different officials at the Forest Conservation offices of the State.

Table 6: Detailed Activity List at the Forest Conservation Offices of DFWP in the State DESIGNATION RESPONSIBILITIES At the Office of the Chief Conservator of Forests- Forest Conservation (FC) To monitor and manage all forest conservation related activities and acts in various CCF- FC DFWP offices in state Monitoring of implementation of Forest Conservation Acts in the state. CF- FC Periodic review and monitoring of all forest conservation related activities in various offices Receive letters, files etc. from Superintendent Make noting and give comments on the files AO Forward the files/letters to CCF Receive files/letters from CCF Make notings and send to Superintendent Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to AO Receive files/letters from AO Make notings and send to concerned branches

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES At the Office of the Chief Conservator of Forests- Forest Conservation (FC) Assisting offices in preparation of technical drawings of different structures Drawing Branch Assisting in the verification of actual field details with what is contained in survey (FMO, Draftsman) sheets Surveyor Assisting offices in all activities related to conducting the surveys

3.1.4.9 Office Type – Forest IT&E Offices:

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Figure 13:DFWP Forest Conservation Office in Overall Organisation Chart Figure 13 highlights the “Forest IT & E offices” as part of the overall DFWP organisational chart, including officials upto the rank of Chief Conservator of Forests. Table 7 brings out the different activity list for different officials at the different Forest IT & E offices of the State.

Table 7: Detailed Activity List at the Forest IT & E Offices of DFWP in the State DESIGNATION RESPONSIBILITIES At the Office of the Chief Conservator of Forests- IT &E Planning and monitoring of all computerization activities in the department CCF- IT & E Supervise all awareness generation activities of the department Supervise the work of Conservator of Forests- I & E and other officers under him. Receive letters, files etc. from Superintendent Make noting and give comments on the files Administrative Forward the files/letters to CCF Officer Receive files/letters from CCF Make notings and send to Superintendent

AS-IS ASSESSMENT

Supervise the work of data entry operators and other IT staff members under him Provide support to various forest offices for their IT related activities (Hardware, System Manager Software etc.) MIS report generation to support senior officials in decision making Running and maintaining various IT systems in the department. At the Office of the Conservator of Forests- I &E CF- I&E Plan and monitor all awareness generation activities of the department Assist Conservator of Forests in executing his duties and attend to any work assigned by DFO- I&E him.1 SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Receive letters, files etc. from Superintendent Make noting and give comments on the files Administrative Forward the files/letters to CF/DFO Officer Receive files/letters from CF/DFO Make notings and send to Superintendent Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to AO Receive files/letters from AO Make notings and send to concerned branches Receive leave applications from Dispatch and Receiving Branch

Make comments and notings on the leave applications

Establishment Forward the leave applications to Superintendent Branch Receive approved/denied leave applications from Superintendent Make comments and notings on the leave applications Send the leave applications to Receiving and dispatch branch Receipt of vouchers and entry thereof Posting of vouchers in the relevant registers Issue of muster rolls to the sub disbursers Receipt of Accounts from the sub disbursers Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant registers Accounts and Budget Branch Maintenance and updation of various forms and accounts. Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer

AS-IS ASSESSMENT

Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Attending to the works entrusted by senior officials and officers Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record

Putting up linking of documents and locating & putting up old references/guidelines SHARED BE NOT TO DOCUMENT: CONFIDENTIAL necessary for the dealing of the cases and entry in the movement register Dispatch and Typing of dak and putting up reminders and follow up. Receipt Branch Receipt of files after despatch and other branches Filing of documents and restoration of files after page marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors

AS-IS ASSESSMENT

3.1.4.10 Office Type – Administration Office:

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Figure 14: DFWP Administration Office in Overall Organisation Chart

Figure 14 highlights the “Administration offices” as part of the overall DFWP organisational chart, including officials upto Addl. Principal Chief Conservator of Forests. Table 8 brings out the different activity list for different officials at the Head Office.

Table 8: Detailed Activity List at the Forest Administration Office of DFWP in the State DESIGNATION RESPONSIBILITIES At the Office of the Principal Chief Conservator of Forests- Administration Monitor all administration related activities in the department and provide necessary PCCF approval where required APCCF- Monitor all administration related activities in the department and provide necessary Administration approval where required CF- PPP Supervise the work of Deputy Director- E&A and Deputy Director- Statistics. Monitor all activities related to Human Resources, Finance & Accounts, Budgeting, Dy. Director- E&A Purchase, Stores etc. Dy. Director- Monitor all activities pertaining to statistics in the department. Statistics Receive letters, files etc. from Superintendent Administrative Make noting and give comments on the files Officer Forward the files/letters to DD

AS-IS ASSESSMENT

Receive files/letters from DD Make notings and send to Superintendent Receive letters, files etc. from various branches Make noting and give comments on the files Superintendent Forward the files/letters to AO Receive files/letters from AO Make notings and send to concerned branches Receive leave applications from Dispatch and Receiving Branch

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Make comments and notings on the leave applications

Assisting officers/ Dealing Assistants in the Court cases Accounts and Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on Budget Branch behalf of sub disburser and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Preparation of schedules of various recoveries Preparation of accounts for AG and senior officers Dealing with Treasury Reconciliation of accounts with the Treasury and AG Attending to the works entrusted by senior officials and officers Store Branch To carry out all activities to manage the stores in the office Complaints & Monitor the timely resolution of complaints received and prepare reports. Feedback Branch RTI Branch Coordinate the Right to Information activities of the department Assisting forest offices in all activities that involve generation of revenue for the Revenue Branch department

AS-IS ASSESSMENT

Miscellaneous Attending to all work entrusted by the senior officers from time to time that is not Branch covered in any of the categories. Sorting and reading of fresh dak received daily in the branch Locating of relevant files from the record Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the cases and entry in the movement register Receipt and Typing of dak and putting up reminders and follow up. Dispatch Branch Receipt of files after despatch and other branches

Filing of documents and restoration of files after page marking, linking and recording in SHARED BE NOT TO DOCUMENT: CONFIDENTIAL the movement register Carrying out miscellaneous duties entrusted by the seniors

AS-IS ASSESSMENT

3.1.4.11 Responsibilities of Internal Stakeholders (Department Officials): Table 9 presents further details of the functions of various forest department officials:

Table 9 Brief Functions of the Forest Department Officials

Designation Main Functions

PCCF is the Chief Technical Advisor to Government on forest matters. He is also the Head of the Forest Department in the Punjab. His main duties include:

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  Supervise the framing of working plans and submit the consolidated plan for the whole Principal Chief State to Government including the consolidated budget, the appropriation proposals Conservator of and the annual forest administration report. Forests (PCCF)  Control the postings and transfers of the gazetted officers and transfers of members of the Subordinate Forest Service.  Controls all forest affairs and issues related to administration and working of the forests. Additional Principal Chief APCCFs supervise the works of Chief Conservator of Forests and Conservators of Forests Conservator of under their control. Forests (APCCF): Chief Conservator of CCFs supervises the work of Conservator of Forests under their control

Forests(CCF) CCFs supervise the work of divisions under their circle. Generally there are 3-4 divisions in a circle except the functional and wildlife circle where the number is less. He is controlling officer of all the DFOs under him and has full control of area forest/wildlife matters within his circle. His main duties include:  Supervise the Divisional Officers and other members of the controlling staff  Control the postings and transfers of officers in charge of ranges and of clerks and the transfers of all other subordinates between divisions within his circle. Conservator of  Inspect and visit forest areas under his control and examine the Surveys and Forests (CF) (In- settlements; progress of Working plans; Forest boundaries; roads, buildings and Charge of construction works; Conditions of the forests; Protection of the forests ; Works of Forest Circle) reproduction and cultural improvements; Method of working and management ; Timber depots, their situation and adequacy; condition in which kept; state of their records, etc.  Monitor all money transactions and examine the cost of current works  A Conservator in control of an irrigated plantation also undertakes personal inspection during the irrigation season to check the adequacy of arrangements done by Divisional Forest Officers to irrigate each plantation Divisional DFOs supervise the work of Range Officers. Generally there are 3-5 ranges in a division. He Forest Officer is responsible for the proper management of forest and finance of his division. His main (In-Charge of duties include: Forest Division)  Responsible for Proper management of the forest business and finance of his division;

AS-IS ASSESSMENT

Designation Main Functions

 Actively take part in all technical work;  Control the silviculture of his division and to be responsible for the correctness of all technical operations;  To make himself thoroughly conversant with the Land Administration Manual and the land revenue settlements of his division;  Supervise and manage his subordinates  Prepare a monthly progress report for the progress of all works going on in the division

 Ensure that each and every compartment in the plantation is properly watered (for SHARED BE NOT TO DOCUMENT: CONFIDENTIAL irrigation plantation division only) Forest Rangers are generally in charge of ranges and are assisted by Foresters also called Range Assistants. They supervise the work of Foresters and Forest Guards. His main duties include: Forest Ranger/  Responsible for all cash disbursements and expenditure within his range. Range Officer  Communicate all orders and instructions to his subordinates and to see that they (In-Charge of understand them and carry them out Forest Range)  Check and control all works within his range, and to ensure the efficient utilization of Government funds  Collect, check and consolidate all returns and registers and prepare monthly range accounts He supervises the work of Forest Guards under him. He is incharge of the Forest Block. He is also responsible for the realization of price and compensation in respect of compoundable forest offences. He also acts as prosecutor in the cases of forest offence

challaned in courts. His main duties include:  Assist the range officer, to the best of his ability, to carry out the work of the Range Assistant department honestly and efficiently; (In-charge of  Carry out all orders that may be given to him; Forest Block)  Report to the range officer on all important happenings;  Thoroughly to understand the rules for compounding forest offences and closely to observe them. Except as laid down in these rules he is forbidden to take money from the accused;  Prevent the forest guards under his control from misusing their authority, accepting bribes or harassing the people. He is incharge of a beat and is an entry level official. His main duties include:  Be fully acquainted and knowledgeable about his beat.  Observe the rules for compounding forest offences. Forest Guard  Carry out under orders of the range officer regarding repairs to the boundary pillars, (In-Charge of roads and buildings etc. Beats)  Carry out the maintenance of fences; tending operations in regeneration areas and plantings; weeding of young plants etc.  See that the shooting rules are observed and to put a stop to illegal shooting and trapping. Forest guard  Recruit sufficient labour for resin work. (In-Charge of  Maintain order and neatness in his depot.

AS-IS ASSESSMENT

Designation Main Functions

Resin Depot)  Patrol his resin areas and supervise the tapping and collection

3.1.5 EXTERNAL STAKEHOLDERS The key external stakeholders for DFWP include would be in need of the department for access the following: to the field besides other functions.

 Citizens SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  Tourists  Residents in and round forests  Forest-based Industries  Development Practitioners  Researchers  Research and academic institution  Other Government Departments

3.1.5.1 Other Government Departments This includes government departments which interact with DFWP regularly. Table 10 brings out various central and state government departments and the details of information exchange.

3.1.5.2 Development Practitioners This group includes members of the civil society and largely includes those who aim at bringing about development outside the government apparatus.

3.1.5.3 Residents in and round forests This group comprises all people resident in and around the forest areas of the state and who would depend substantially on the forests for the economic needs.

3.1.5.4 Forest-based Industries This includes those industries that take forest products as raw materials for their finished products and thus would need to work and interface with the department.

3.1.5.5 Researchers This includes those people who are engaged in research work on plant life or animal life and

AS-IS ASSESSMENT

3.1.5.6 Research and academic institution

Government S.N. Information Exchange This includes external research Department as well as academic institutes Information related to forest schemes and Ministry of which are usually involved in projects, forest & wildlife plans and 1 Environment forestry related research project environmental aspects is exchanged between & Forest at DFWP. them. Information regarding execution and 3.1.5.7 Tourists

Finance monitoring of various state and central SHARED BE NOT TO DOCUMENT: CONFIDENTIAL This includes tourists and those 2 Department schemes is exchanged. They interact groups who would need to visit regarding annual budget and its utilization. the forest and wildlife areas for Department purposes of recreation and of AG is involved in auditing department‟s learning. 3 Accountant financial accounts and other details. General (AG) 3.1.5.8 Citizens Information related to planning and Master This includes the common Department 4 Plan & Development Schemes and projects is people of the state and beyond. of Planning exchanged. Tourism Information related to various tourism spots 3.2 LEGAL AND REGULATORY 5 MEASURES Department and wildlife sanctuaries is exchanged. The functioning of DFWP is Other line departments such as Revenue, Line Agriculture, Soil Conservation, Horticulture governed by several legislations 6 and rules, which are briefly Department and Animal Husbandry exchange information described below. related to research and planning. Economical and Indian Forest Act, 1927; The statistical information of Forests is sent This act seeks to consolidate 7 Statistical to ESO. and reserve the areas having Organization forest cover, or significant (ESO) wildlife, to regulate movement The application for the opening of an and transit of forest produce, Department industry will, in certain cases, require a and duty leviable on timber and of Industries clearance from the DFWP to ensure that the 8 other forest produce. and practices that are intended to be followed Commerce are in line with common environmental It also defines the procedure to norms. be followed for declaring an Rural Many rural development schemes are being area to be a Reserved Forest, a Development put into operation by the department in so 9 Protected and far as communities within and around the Panchayats forest areas are concerned. Punjab Land Preservation Act, 1900; Table 10: Interaction with Other Government Departments This legislation was enacted to save the soil from erosion. It is an act to provide for the It empowers the government to notify and better preservation and protection of certain regulate certain areas, restrict or prohibit, by portions of the state‟s territories. general or special order, within notified areas

AS-IS ASSESSMENT certain activities and to require execution of The Biological Diversity Act, 2002 works and taking of other measures as deemed This Act provides for conservation of biological necessary to protect these areas. It also diversity, sustainable use of its components and endows the government control over the beds fair and equitable sharing of the benefits of chos. arising out of the use of biological resources, knowledge and for matters connected Punjab Forest (Sale of Timber) Act, 1913; therewith or incidental thereto. This is an Act to provide for the control of the sale of timber and the establishment of sale The National Forest Policy, 1988

depots for such timber in the Punjab. It gives The National Forest Policy was revised in 1988 SHARED BE NOT TO DOCUMENT: CONFIDENTIAL power to the State Government to make rules with the objectives of a) maintenance of regulating sale of timber and the establishment environmental stability through preservation of sale depots. and restoration of the ecological balance, b) the remaining natural forests with vast variety Forest (Conservation) Act,1980 of flora and fauna, c) checking soil erosion and This act provides for the conservation of forests denudation in the catchment areas, d) checking and for matters connected therewith or the extension of sand-dunes in the desert ancillary or incidental thereto. It puts areas, e) increasing forest/tree cover in the restrictions on the dereservation of forests or country through afforestation and social use of forest land for non-forest purpose. forestry programmes, f) increasing the productivity of forests, g) encouraging efficient Wild Life (Protection) Act,1972. utilisation of forest produce and h) creating a The Act provides for the protection of wild massive people's movement for achieving these animals, birds and plants; and for matters objectives.

connected therewith or ancillary or incidental thereto. It has six schedules which give varying Indian Forest (Punjab Amendment) Act, 2004 degrees of protection. This amendment empowers Forest and Police Officers to inspect any vehicle which they have Schedule I and part II of Schedule II provide reasons to believe is / has committed forest absolute protection - offences under these are offence. It also provides procedure for prescribed the highest penalties. Species listed confiscation, disposal of confiscated property in Schedule IV are also protected, but the and penalty. penalties are much lower. Enforcement authorities have the power to compound Punjab Regulation of Saw Mills, Veneer and offences under this Schedule. Plywood Industries Rules, 2006 This rule lays down restriction on Scheduled Tribes and other Traditional establishment, expansion and operation of saw Forest Dewellers (Recognition of Forest mills without a licence from the State Rights) Act, 2006. Government. It describes the procedure for This Act recognises the rights of forest and application of license, its granting and renewal. tribal communities to the land and forest It empowers DFO to search premises and resources that they used (not to any new revocation of licenses. resources), which were not recorded when the The above mentioned acts and rules governs forest laws were put into force. the functions of DFWP. This relationship is

AS-IS ASSESSMENT illustrated in Table 21, in section 3.5.2 of this report.

3.3 ORGANIZATION CAPABILITIES 3.3.1.2 Structure at Head Office This section will detail the organizational setup The head-office is headed by the Forest of DFWP and Capabilities (skills and trainings) Minister of Punjab state. Detailed organization of its officials. structure at HO is shown in the Figure 16.

3.3.1 Organizational Setup 3.3.1.3 Structure at Circle Office The Circle Office is headed by the Conservator 3.3.1.1 Office Hierarchy of Department of Forest (CF). The hierarchy at Circle Office is

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL shown in the Figure 16. The office hierarchy of the department is

HEAD CIRCLE DIVISION RANGE BLOCK BEAT OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE

Figure 15: Office Hierarchy captured in Figure 15. The Head Office of the 3.3.1.4 Structure at Division Office Forest Department is at Chandigarh. There are The Division Office is headed by the Divisional 10 Circle Offices, 22 Division Offices and 83 Forest Officer(DFO). The hierarchy is captured Territorial Ranges. in the Figure 16.

3.3.1.5 Structure at Range, Block And Beat Structure at Range office, block office and beat offices is shown in the Figure 16.

AS-IS ASSESSMENT

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Figure 16: Hierarchy at HO,CO,DO and RO

AS-IS ASSESSMENT

3.3.2 Details of DFWP Offices The functions and location of DFWP Circle Offices and Division Offices are captured in Table 11.

Table 11: Details of DFWP Offices Circle Divisions under the Area of Operations of Ranges in the Division Type of Cirle Location cirlce division . Dunera . Dhar Divisional Forest Office . Pathankot

Gurdaspur District SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Gurdaspur at Pathankot . Aliwal . Gurdaspur . Qadian . Phillaur Jalandhar & Kapurthala . Jalandhar at Maqsudan Territorial BIST Circle at Divisional Forest Office Districts and Nawansher . Nakodar Forest Circle Jalandhar Jalandhar at Phillaur Tehsil of Nawansher . Kapurthala at Kadupur District . Phagwara . Nawanshehar . Doraha . Ludhiana Divisional Forest Office Ludhiana District . Jagraon Ludhiana . Mattewara . Samrala . Ropar Rupnagar District and . Noorpur Bedi Divisional Forest Office Mohali & Kharar Tehsils of . Anandpur Sahib Rupnagar Mohali District . Siswan . Kharar . Hoshiarpur Divisional Forest Office Hoshiarpur Tehsil of . Hariana

Hoshiarpur Hoshiarpur District . Dholbaha Territorial SHIWALIK . Mehngrowal Forest Circle: Circle at . Dasuya Chandigarh . Mukerian Divisional Forest Office Dasuya & Mukerian Tehsils . Badla Dasuya of Hoshiarpur District . Talwara Range -1 . Talwara Range -2 Garshankar Tehsil of . Garshankar Divisional Forest Office Hoshiarpur District & . Mahilpur Garshankar Balachaur Tehsil of . Khathgarh Nawansher District . Balachaur . Patiala . Rajpura Patiala District & Dera Divisional Forest Office . Bhadson Bassi Tehsil of Mohali Patiala . Dera Bassi District . Nabha . Samana Territorial . Sangrur SOUTH Circle Forest Circle: Divisional Forest Office . Barnala at Patiala Sangrur & Barnala Districts Sangrur . Lehragaga . Malerkotla Divisional Forest Office . Sirhind Fatehgarh Sahib at Fatehgarh Sahib District . Khamano Sirhind Divisional Forest Office . Mansa Mansa District Mansa . Budladha Territorial FEROZEPUR . Ferozepur Divisional Forest Office Forest Circle: Circle at Ferozepur District . Jira Ferozepur Ferozepur . Jalalabad

AS-IS ASSESSMENT

Circle Divisions under the Area of Operations of Ranges in the Division Type of Cirle Location cirlce division . Fazilka . Abohar . Malout Divisional Forest Office Faridkot, Muktsar & Moga . Muktsar Faridkot at Muktsar Districts . Moga . Faridkot . Bhatinda Divisional Forest Office Bhatinda District . Rampura Bhatinda . Talwandi Sabo . Amritsar . Patti SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Divisional Forest Office Amritsar & Tarn-Taran . Ajnala Amritsar Districts . Tarantaran . Raiya Research Functional Circle at NA NA NA Circles Hoshiarpur Information & 5 Division Offices in Wildlife Functional Extension Circle are also five forest NA NA Circles Circle at extension divisions. Chandigarh Monitoring & Functional Evaluation NA NA Circles Circle at Chandigarh . Dalor Mangni Khad at Dhar Khurd . Karnal Khad at Dhar Kalan Soil Conservation Division at Pathankot . Areli Mati Khad at Shahpur Soil Pathankot Soil Kandi Conservation Conservation . Fangota Nagrota Khad at

Circle at Circle Dunera Chandigarh . Roop Nagar Soil Conservation Division at . Nurpurbedi Mohali Mohali . Anandpur Sahib . Siswan Divisional Wildlife Office . Nurpur Bedi Mohali Mohali . Mohali Shiwalik Divisional Wildlife Office . Takhni Sanctuary Wildlife Circle Circle at Hoshiarpur Hoshiarpur . Garshankar Chandigarh Divisional Wildlife Office . Pathankot Pathankot Pathankot . Gurdaspur . Patiala Divisional Wildlife Office Patiala . Bhadson Patiala Parks & . Samana Protected Wildlife Circle Divisional Wildlife Office . Harike Ferozepur Area Circle at Ferozepur . Abohar Chandigarh Field Director Chhatbir Zoo NA NA District Mohali 3.3.3 Organizational Capabilities The senior management of forest department is examinations. Table 12 captures the typical usually the Punjab Cadre officer of Indian educational qualification of Forest Department Forest Services (IFS) or Punjab Forest personnel. Services(PFS), while others are recruited through various state & departmental

AS-IS ASSESSMENT

Table 12: Educational Qualification of DFWP Officials Desgination Educational Qualification Financial Commissioner FC is Indian Administrative Services (IAS) Officer Senior Indian Forest Services (IFS) or Punjab Forest Services PCCF, Addl.PCCF, CCF, CF (PFS) Officers Divisional Forest Officers (DFOs) Entry level IFS or PFS Officers Forest Rangers Forest rangers are usually graduate or post-graduates. Forest Guard and other field officers Usually graduates or senior seconday pass

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL AO, Superintendents, Assistants, Clerks etc. They are usually Metric pass or college graduates.

3.3.4 IT Awareness in DFWP approach towards computerization. Table 13 The overall level of IT awareness in Forest captures the details of IT trainings conducted Department is Moderate, which can largely be for department officials: attributed to department‟s proactive

Table 13: IT Training Conducted for DFWP Personnel No. of Forest Personnel Trained Training Type IFS PFS Rangers Others Total GIS Training 74 29 4 3 110 GPS Training 27 23 25 5 80 Digital Image Processing Training - - - 1 1

Computer Application Training 7 12 - 317 336 Total 108 64 29 326 527

AS-IS ASSESSMENT

as geographic information and related 3.4 SYSTEMS & TECHNOLOGY attributes so as to enable it to plan, implement and monitor multi-objective sustainable forest 3.4.1 IT Initiatives in the Department management. The process of implementation of Information Technology in DFWP was initiated in 1999 under Table 14 List of FMIS Modules in Use SN FMIS Modules Major Aspects covered for report generation Forest Conservation and Management 1 Compensatory Afforestation details. Module (FCM) SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Forest Protection and Management Report on fires affecting forests, encroachment 2 Module (FPM) and breaches of forest rules. 3 Forest Development System Module (FDS) Plantation and soil conservation details. Wildlife Management System Module Wildlife Management in Zoological Parks, Dear 4 (WMS) Parks etc. Prosecution cases of Wildlife. Forest Operation and Inventory Module Working plan and Enumeration / marking of trees. 5 (FOI) Statistical information. Inventory Management System Module 6 Store stock / inventory of Department offices. (IMS) Proposed, sanctioned and revised budget details, 7 Forest Budget and Finance Module (FBF) monthly expenditure. 8 Forest Revenue System Module (FRS) Revenue statements. 9 Personnel Database System Module (PDS) Database of Forest Personnel and cadre details. Consolidated information of above Nine Modules for

10 Executive Information System Module (EIS) monitoring and planning purposes. JBIC-funded Punjab Afforestation project under FMIS was aimed at integrating various activities which establishment of a GIS-based Forest of the Forest Department, facilitating data flow Management Information System (FMIS) was and sharing across levels/locations, maintaining planned for the Department with the aim of consistency and standard of databases, and achieving complete office automation. providing information in appropriate format to meet the information needs of lower, middle 3.4.2 Forest Management Information and top level management for decision support. System (FMIS) The Forest Management Information System The FMIS application consists of 10 Modules (FMIS) was implemented as a component of encompassing major report generation aspects the JBIC funded Punjab Afforestation Project of the working of forest department. Table 14 with as a tool to support decision making in the captures FMIS Modules. department and achieving achieving effective  Forest Conservation and Management Module forest management. (FCM)  Forest Protection and Management Module FMIS was envisioned as a GIS based integrated, (FPM) multidisciplinary system of tools, procedure  Forest Development System Module (FDS) and components such as hardware, softwares,  Wildlife Management System Module (WMS) and human resources, used to collect, analyse,  Forest Operation and Inventory Module (FOI) derive and disseminate organised data as well  Inventory Management System Module (IMS)

AS-IS ASSESSMENT

 Forest Budget and Finance Module (FBF)  Category of employees who have retired but  Forest Revenue System Module (FRS) nothing (out of Gratuity, Leave Encashment,  Personnel Database System Module (PDS) Pension) has been sanctioned  Executive Information System Module (EIS)  Salary Slip Report  GPF statement Report 3.4.2.1 PERSONNEL DATABASE SYSTEM  Recovery Report of Advances MODULE:  List of regular appointment of employees Functionalities  List of adhoc appointment of employees This module covers the Personnel and  List of employees who have been issued

Administrative aspects of the Forest chargesheet SHARED BE NOT TO DOCUMENT: CONFIDENTIAL department and includes details of the  Vigilance/deptt. inquiry pending/completed Employee, Department, and employee service  Employee service history details like transfer/ deputation/ promotion/  Training/seminar/workshop attended reversion, Pension Reimbursement, Arrears and  Training/seminar/workshop masters Complaints.  Question data bank  Complaint list The system captures employees‟ personnel  Arrears details including his name, qualification, date of joining, permanent address, recruitment Current Status source etc. The system provides query on This is one of the most used modules of FMIS details of the employee i.e. current cadre, and being used at most offices of DFWP. permanent/ temporary status, whether regular, under suspension, dismissal, retired etc. 3.4.2.2 EXECUTIVE INFORMATION SYSTEM (EIS)

The system also maintains seniority of each Functionalities employee which can be queried and also EIS is maintained at the Head Office level. The provides a facility of updation of seniority. The data entered at the district/sub-divisional level system also generates checklists and reports via other modules of FMIS is used to generate such as master checklists, employee service different reports useful to the management. particulars, order related to several events of The data input to this module is consolidated suspension, break in service, promotion etc. electronically at the headquarters and districts The system generates details of Department & and reports are generated for the Staff, Pension to Employees, Arrears, management. Complaints etc. The following reports can be generated from the system: The following reports can be generated from  Details of forest area the system:  Schemes progress report  Office master  Pending complaints  Employee master  Person retiring in next six months  Cadre master  Progress made in preparation of Working Plan  Pension report of persons retiring within next  Report for damage for showing register of „n‟ months/years breaches  Cadre wise Seniority list  Forest Tract protected from fire report  Cadre wise with scales and strength  Cause of forest fire report  List of persons working at the same place of  Species wise animal detail posting for last „n‟years  Progress in prosecution report

AS-IS ASSESSMENT

 Cost estimate report for each Quarter Schedule of any new Expenditure proposals by  Cost estimate report for particular Quarter the PCCF, details of object heads.  Cadre strength report  Pending complaints report The budget is proposed by the DFO who does  Question briefing report the compilation work after receiving it from the Ranges in hard copies and then sends it to Current Status the Circle Officer. From here it goes to the The data is not completely updated in the EIS PCCF. After being sanctioned it follows the module of FMIS. same path downwards.

SHARED BE NOT TO DOCUMENT: CONFIDENTIAL 3.4.2.3 FOREST BUDGET AND FINANCE (FBF) Some expenditure incurred by a DFO could be This module covers the flow of processes for outside the scope of the Forest department the annual budgeting which is proposed at the budget. These include expenses placed as end of the year. It includes the Proposed Forest deposit. Forest Deposit expenditures budget, Sanctioned Budget, Revised Proposed include money received from the Deputy budget, the Actuals Budget, State schemes, Commissioners against District Schemes. Central Scheme and any other Scheme. Proposals in these cases are submitted by the DFOs directly to the Deputy Commission who in The process is initiated with the Proposed turn compiles all the proposals received from Budget which after Sanction becomes the different departments after due rationalization Sanctioned Budget. Any Revision made there into a District Budget. The District Budget is results in a Revised Sanctioned Budget. The directly sent to GOP and is independent of the Sanctioned Budget or Revised Sanctioned Forestry Budget Proposal. Budget is monitored monthly through a system

of Monthly Actual Budget expenditures. The The following reports can be generated from distribution to Division is done after the the system: Sanctioned Budget and the Revised Sanctioned  Sub-head master Budget are received.  Minor head master report  Object heads master report Budget comprises two broad categories of  Proposed Budget expenditures: Plan and Non Plan. Externally  Sanctioned Budget aided Projects like JBIC Project is included in  Revised Proposed Budget the Budget as a Plan expenditure.  Revised Sanctioned Budget  Actual Budget report In the Departmental Hierarchy the Financial  Actual Budget report scheme wise Commissioner (FC), Department of Forests and  Distribution of Sanctioned Budgets Wildlife Preservation, Government of Punjab  Schemes utilization report occupies the top position, followed by PCCF,  Report for externally aided JBIC scheme resective Chief Conservator of Forests, the  Monthly Expenditure Report for Plan; and Circle and the Division. The budget proposed  Monthly Expenditure Report for Non-Plan includes information about the Major Head, and Sub-head, the amount in rupees and the year Current Status for which the budget is proposed. Proposed Since this module extracts data from all other budget also includes details of expenditure modules, hence because of lack of available relating to Grants-In-Aid and Contributions,

AS-IS ASSESSMENT data in other modules, this module is not being  Bidding Statement used.  Royalty report This module is currently being used moderately  Sale of forest produce at the Head office and field offices.  Distribution of sanctioned revenue and revised sanctioned revenue

3.4.2.4 FOREST REVENUE SYSTEM Current Status This module keeps information about various  Currently, this module in being used in sources of revenue to the department. Various limited fashion in forest department. The

details which the system maintains are: Actual Revenue Report is being used. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Proposed Revenue, Revised Proposed Revenue, Actual Revenue, Royalty and Auctions. Initially there is a Proposed Revenue which 3.4.2.5 FOREST OPERATIONS AND INVENTORY when sanctioned results in Sanctioned MODULE Revenue. Any revision made therein results in a This module covers the Forest Operations & Revised Proposed Revenue which when Inventory. It focuses upon Enumeration list, sanctioned gives the Revised Sanctioned Forest Working Plan and Area Statistics. Revenue which is the Actual Revenue month- The Enumeration list includes Row- wise. wise/location wise Enumeration and Marking list and the processing to be done to cut these Revenue proposed and sanctioned include the trees as also the details about the conditions year for which the revenue budget is there, and disposal of trees. division name concerned, minor heads for e.g. sale of timber etc. Revenue deals with the The forests of Punjab are managed under the

revenue received from timber/Grass/Fruit. It provisions of sanctioned working plans/schemes also deals with sale/auction of Forest Produce of the respective areas. and issue of permits. This module also includes details of Forest Area System also includes the contractor/ statistics that deals with the Area of Reserve, produce/purchaser details. Royalty includes Protected, Un-classed or Public forest land and Royalty demand range/ forest/ specie/ Leased Forest. This includes area added or volume/ price wise. This includes the year-wise excluded during the year. and forest name-wise transfer of lot and details  Girth-class master about the possession date and the amount  Division Wise Enumeration List received from Forest Corporation. The Auction  Marking list of Forest/Strip (Abstract) includes details of Auction from government  List of Area of Forests land and permit for private land.  List of Type of Forests in Punjab Annual Report The following reports can be generated from  List of Progress in Working Plan the system:  List of Control form for Working Plan  Proposed revenue  List of Growing Stock Allotted  Sanctioned Revenue  Marking List  Revised Proposed Revenue  List of Area prescribed to be planted  Revised Sanctioned Revenue  Circle/ Division wise area of Forests  Actual Revenue  List of Felling Plan- Annual Report  Revenue received

AS-IS ASSESSMENT

Current Status  Comp. wise Target and achievement report- Currently, there is very limited use of this division wise module in forest department field offices.  Comp. wise Target and achievement report- all DDOs  Comp. wise Target achievement for each DDO 3.4.2.6 FOREST DEVELOPMENT SYSTEM  Summary sheet of payments This module includes the nursery details (stock)  Summary sheet of payments/reimbursement and nursery supply details, plantation details,  Abstract of all DDOs soil conservation, expenditure, reimbursement  Plantation model master report

& reimbursement claim against schemes etc.  Specie master report SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  Nursery master report Nursery stock deals with the species names,  Species wise plantation raised in Punjab nursery names and maintains the stock of  Species wise plantation-range wise various species of plants etc. Nursery supply to  Plantation target achievement public entails species wise cost of plants and  Supply to public target and achievement consolidated plantation i.e. targets set for the  Supply to public report – range wise nursery wise/species wise no. of plants to be  Nursery stock position supplied to the public during the year.  Expenditure details report Plantation gives a description of no. of plants to be planted, the area to be covered and the Current Status details of the project/scheme. Expenditure Except for the reimbursement claim record for each scheme is maintained and the management, the other functionalities of this estimate of plantation work is sent to the DFO module are being used in limited fashion. for approval.

3.4.2.7 INVENTORY MANAGEMENT SYSTEM Soil conservation entails the various Integrated This module deals with Inventory management. Afforestation and Eco-development schemes It contains information about Consumable and which are there in order to check soil erosion Non-Consumable items, Item Category details, and conserve water in the sub-mountainous Item details, Available Store stock, Item issued, zone i.e. Kandi area within the district of Department stock, Return of Stock, Hoshiarpur, Ropar and Gurdaspur. Schemes Depreciation, store authority/officer name etc. include JBIC and non-JBIC plans. JBIC includes Modernization of Nursery Operations and All the category code and their description are Improvement of Planting Stock. Reimbursement captured by the system. The latest rate of item of expenditure under JBIC project. It also is captured at regular interval or whenever contains the details for calculating the required. The consumables and non- Disbursement Ratio for Centrally-sponsored consumable details are captured by the system schemes. Reimbursement claim deals with and can vary Forest Department wise. details regarding the performa for reimbursement claim to be submitted by DDO‟s For discarding the items, the reason is captured to HO. by the system. The item type, item code is captured by the system. In case of items issue System can generate following reports: and receive, person‟s name involved in the  Report for Soil Conservation Work Master activity is captured by the system.  Reimbursement data from each DDO  Expenditure report on advance work

AS-IS ASSESSMENT

It helps in calculating the depreciation and  Census report producing the depreciation details to be given  Annual Prosecution Report to management.  Progress in prosecution report  Stock status report Consumable items refer to the stationary stock to be issue to officers. In case of non- Current Status: consumables its quantity issue unit and its date Few functions of this module are being used. are captured. The system lacks separate functional module for zoo management.

The following reports can be generated: SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  Item category detail report 3.4.2.9 FOREST CONSERVATION MANAGEMENT  Item master report (FCM)  Current store stock This module deals with the entire gamut of  Item receive register cases related to Forest Conservation Act. 1980.  Item depreciation details All proposals for diversions of such areas to any  Item issue details non-forest purpose even if the area is privately  Store stock report owned, would require the prior approval of  Account particular report central government. In all cases the States  Account issue report submit quarterly reports regarding the  Purchase/disposal report implementation of the stipulations laid down by the government of India while approving the Current Status: projects and future clearances of the projects The usage of the IT Stores and non-IT stores of the States concerned depend upon the management functionality is moderate at HO fulfilment of the stipulations.

but very limited at other field offices. This module processes the Compensatory 3.4.2.8 WILDLIFE MANAGEMENT SYSTEM Afforestation Activities, Progress detail for This module processes various activities related Forest Conservation Act. A Quarterly Progress to the wildlife management including zoo Report of Compensatory Afforestation for operations. It also processes the various Stock Punjab state monitoring of approved proposals and Prosecution cases. Various details to be (under Forest Conservation Act 1980) is to be captured are Stock detail for prepared. birds/animal/reptiles, complex wise animal detail. Stock covers details of compounded Following reports can be generated: stock of species on a particular date for  Quarterly Progress Report- division wise example the date of birth and death of a  Report for non sanctioned project particular specie type, the name of the zoo,  Quarterly progress report no. of the species etc.  Compensatory afforestation report

Prosecution cases contain information about Current Status the various cases lodged or fined or warned or Many forms of this module have become disposed, acquitted and the detection methods obsolete and required to be designed again. used for details regarding the compensation The overall use of this module is very limited realised. currently.

The following reports can be generated:

AS-IS ASSESSMENT

3.4.2.10 FOREST PROTECTION MANAGEMENT  The FMIS is built on a 2-tier client-server (FPM) architecture with the application and This module deals with the Protection of the database not being centrally hosted at any Forest against fire etc. and captures Fire, one place; this has lead to data duplication Encroachment, Damage & Compensation and and data inconsistency. Consequently, on- Joint Forest Management (JFM). Forest fire demand reports at different levels of the details include fire, First Information Report department like the state-level, circle-level (FIR) from Range Officer to DFO which must and division-level that are based on latest set cover the area affected, cause of fire, of data cannot be generated from the

estimated damage, date on which the Range system. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Officer/Divisional Officer took a round of the  The FMIS does not take into congnisance affected area etc. latest developments in the ICT space, viz. mobile-based technologies and applications. Encroachment details includes name of the  FMIS Application at Head Office is not forest where encroachment is removed from integrated with other Circle and Division Protected Forest Area. Damage detail includes offices, leading to duplication of efforts and Division/forest/offence wise damage and lack of real time data availability. Compensation Register which gives information  The GIS Application is not integrated with about the names of the offence and offender, Oracle RDBMS. compensation in rupees etc.  System does not support data capturing at source level. Damage details include Damage Report No. and  Willingness towards learning new MIS Confiscated Produce. JFM includes proposals Application Software or GIS Software has not which are not yet finalized and progress of been encouraging.

JFM. It must give details of the value of  FMIS does not support additional need based Benefits passed on to local community. functionalities required by department staff.  FMIS does not have role based access Following reports can be generated: features leading to system vulnerability.  Forest area under encroachment report  There are incidences when the data is  Register of breaches of forest rules 1 wrongly entered into the system leading to  Register of breaches of forest rules 2 errors and misjudgement. There should be  Progress of JFM checks and balances in place to avoid this.  Encroachment removal report  The system is not workflow based, hence it is  Cause of forest fire in a year being used only to prepare records rather than for decision support. Current Status  The maintenance support for OS Windows 98 Very limited usage in field offices. and database Oracle 8i has been discontinued by their respective vendors. 3.4.3 Key shortcomings of Forest Management Information System (FMIS) Despite the best efforts from the Department and investment, the outcome of FMIS has not been satisfactory. The basic shortcomings of FMIS have been detailed below:

AS-IS ASSESSMENT

 The system at different offices levels are not obtained from Defence Authorities in integrated, hence all the data entry is to be November, 2002. The work regarding S.N. Data Type Source Current storage

IRS-IC/ID Panchromatic Data of 5.8 m 1 resolution Data Period: October/ November NRSA Hyderabad 5GB 2000

Land Records Tehsil Maps on 1:100000 scale showing village, Tehsil and District Director Land 2 30 MB SHARED BE NOT TO DOCUMENT: CONFIDENTIAL boundaries and other features digitized by Records Punjab TCS Ltd.

Digital Data of toposheets on 1:50,000 scale 3 Survey of India 1.3 GB from Survey of India 104 sheets)

LISS and PAN merged Data (raster) of 17 Forest Survey of 4 Districts covering the State of Punjab (year 11.5 GB India Dehradun 2000)

Classified images of 17 Districts (.img format) Forest Survey of 5 3.31 GB raster data from FSI under TOF Project India Dehradun

NRSA imagery for whole of the Punjab region Complete data has 6 NRSA Hyderabad i.e IRS LISS IV P6 Multi-spectral data. been received. done first at field offices and then compiled Table 15: GIS Data Availability

at Head Office. For many modules, the entire digitization of all the 104 toposheets was data entry is done at Head Office. handed over to Survey of India in December  The system does not have provision for joint 2002. schemes (jointly run by central and state  SOI has supplied geo-data of 104 topo-sheets government) in .mdb format with Datum as WGS-84 and  The system does not have functionality to Projection System as UTM (Universal assign a unique code to a particular scheme. Transverse Mercator). In order to retrieve the date, the scheme is  The basemap of Punjab was further divided to be search first code wise and then date into the maps for each district by clipping the wise, which takes longer time. maps.  Department has obtained 3 licenses of ArcGIS from ESRI. 3.4.4 GEOGRAPHICAL INFORMATION SYSTEM  Currently the Forest Map of Punjab is being (GIS) prepared. For this purpose, the Coordinates  GIS Component consists of creation of GIS of the Forest Establishments, Check Points Base map from Survey of India 1:50,000 etc. are being taken in each district using toposheets in ArcGIS format. This base map GPS devices which come to HQ for includes digital data of 104 toposheets compilation and updation of the forest map covering the entire state of Punjab. on ArcGIS.  The process to procure data started in 2000. The permission to digitize the toposheets was

AS-IS ASSESSMENT

 Training on how to use GPS has been Forest department has 1 license of ERDAS imparted to the forest guards and other software (a Satellite Image Analysis Software). officials by a company called Trimble. High resolution satellite panchromatic data  The implementation plan for forest mapping from IRS LISS III with 5.8 m resolution has been is being undertaken in following three procured from NRSA (National Remote Sensing phases: Agency), Hyderabad for the whole state and o Phase I provided to the Forest survey of India (FSI) for . Forest Roads (Hosiarpur etc.)- Under this project. It was processed after merging it Process with IRS Multi-spectral (FSI) satellite data to

. Nurseries- Under Process generate TOF maps for the whole state and SHARED BE NOT TO DOCUMENT: CONFIDENTIAL . Research Plants in Hoshiarpur, Bhatinda complete assessment was done on them after etc.- Under Process proper ground sampling and verification. All . Forest Buildings- Under Process the spatial information from the project will . Forest check posts- Under Process become part of GIS database. This project is . Sanctuaries areas- Under Process expected to get completed in 2010. o In 2nd phase: . Plantation areas Digitization of Tehsil Maps from Land . Private forest Records, Punjab: o In 3rd phase: Tata Consultancy Services (TCS) was engaged as . Strip forests consultant to digitize tehsil maps on 1:1,00,000 scale obtained from Director Land Records, Pain Areas: Punjab. These maps were digitized to prepare  As the ArcGIS system is not integrated, all different thematic layers such as Village, Tehsil the data has to be brought to HQ and and District boundaries, roads, canal, water compiled.

bodies, Railway Lines etc. and attribute  The FMIS system and GIS are not integrated information was attached to layers in GIS. resulting in duplication of efforts many times. 3.4.5 CURRENT AVAILABILITY OF SOFTWARE

AT DIFFERENT DFWP OFFICES Satelite Data for Trees Outside Forest Project Table 16 captures the details of existing (TOF): softwares in the department:

Table 16 Existing software at DFWP offices No. of Sr No. Software Versions Installed at Usage Licenses Adobe Page 1. 1 NA Headquarter Desktop publishing Maker 6.5 Plus Adobe Photoshop 2. 1 9.0 Headquarter Image processing CS2 Adobe Illustrator 3. 1 12.0 Headquarter Drawing & Maps CS2 MS Office At all Forest 4. 22 Office automation Professional 2000 Offices MS Office At all Forest Office automation. Current status: 5. 23 Standard 2000 Offices Obsolete

AS-IS ASSESSMENT

No. of Sr No. Software Versions Installed at Usage Licenses MS Office At all Forest 6. 42 Office automation Standard 2007 Offices For creation of MIS application and Oracle 8i At all Forest 7. 25 data generation. personal edition Offices Current status: Obsolete Oracle Internet For creation of MIS application and At Forest 8. Developer Suite 1 NA data generation. Offices 6i Current status: Obsolete SHARED BE NOT TO DOCUMENT: CONFIDENTIAL At all forest For data upload and download to Pathfinder Office 9. 11 1.0 offices upto GPS and conversion to appropriate (Trimble) circle level format like in shape format for analysis of the data through GIS Trimble 10. 1 4.0 Headquarter software and for maps generation Pathfinder Office from GPS field data in pdf format. Microsoft Visual 11. 1 6.0 Headquarter Obsolete Studio SPSS Data For statistical calculations and 12. 1 12.0 Headquarter Analysis Software inferences using data analysis SPSS Data Headquarter particularly on forestry research. 13. 7 14.0 Analysis Software and Circles Current Status: Obsolete Watershed A to Z For analysis of watershed 14. 1 1.0 Headquarter Software functioning.

Autodesk Map 3D including Raster For CAD drawings and GIS 15. 1 2009 Headquarter Design version applications 2009 Analysis of raster images pertaining ERDAS Imagine to Satellite imageries and to 16. Image Analysis 1 9.3 Headquarter generate vector output for GIS Software mapping. S-Plus 8.0.4 For statistical calculations and software 17. 1 8.0.4 Headquarter inferences for data particularly on Enterprise forestry research Developer This software is utilized to draw COREL DRAW maps to depict approach roads to 18. 1 SX4 Headquarter Graphics Suite X4 forestry locations, venues of important events etc. 2 license for version Adobe Acrobat To upload secure information on 19. 3 8.0 and 1 Headquarter Standard website in pdf format. license of standard

AS-IS ASSESSMENT

No. of Sr No. Software Versions Installed at Usage Licenses version 9.0 ARC GIS/ ARC Info GIS software with Extensions: The field data collected through GPS 20. GRID (Spatial 3 9.3 Headquarter mapped with these softwares to add Analyst), TIN (3D spatial features to the base map and Analyst) and assign attribute forestry data on the Network Analyst SHARED BE NOT TO DOCUMENT: CONFIDENTIAL base map. The GIS database so ARC GIS/ ARC created is worked with to generate View GIS Upto customized forestry maps and solve software with 21. 21 9.2 divisional queries based on topology. Extensions: 3D, offices Network and Spatial

3.4.6 CURRENT AVAILABILITY OF IT which can be used for future computerization INFRASTRUCTURE AT DIFFERENT purpose: DFWP OFFICES The table 17 captures details of available IT Infrastructure at DFWP offices Table 17 Existing IT hardware at DFWP offices Sr No. Hardware Items Numbers Installed at 1 Server (with Windows 2003 OS)

(i) HP Proliant ML 150 Server with Intel Xeon CPU 3.06 GHz, 1 1024 MB DDR SDRAM, SCSI RAID Controller Headquarter (ii) HP Proliant ML 350 server with Intel (R) Xeon(TM) 5050 GHz Dual Core Processor (EM - 64 T), RAM 2.00 GB, CPU 3.00 1 GHz Total 2 2 Workstation (i) Dell Precision T5400 ® Xeon (R) CPU E5430 @ 2.66 GHz 2.66 GHz (2 Processors) RAM 4GB DDR2, OS Windows Vista 1 Business Headquarter (ii) HP xw 6600 Workstation Intel ® Xeon ® CPU E5405 @ 1 2.00 GHz 2.00GHZ, 2.00 GB RAM with XP Professional OS Total 2 3 Laptops with Windows OS (i) HP Compaq NX 7010 with Intel Centrino Mobile Pentium - Upto the level of 6 M 1.4 GHz Processor, 512 MB RAM, XP Professional OS Conservator of

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Sr No. Hardware Items Numbers Installed at (ii) Toshiba Satellite M70 with Pentium M 1.73 GHz, 512 MB Forests 8 RAM, XP Professional OS (iii) HP nx 7300 Laptops with Intel Core 2 T7200@ 2.0 GHz 3 Processor, Memory 1GB, XP Professional OS

(iv) HP Compaq 8510p Laptops with Core 2 Duo processor 4 T7500 (2.20 GHz), 2GB RAM, Vista Business OS

(v) Dell Vastro 1510 Laptops with Core 2 Duo processor SHARED BE NOT TO DOCUMENT: CONFIDENTIAL 3 5670, 2GB DDR2 SDRAM, Vista Business OS

(vi) Compaq Presario Cq 60-209 TU Laptop T3400@ 2.61 GHz 1 processor, 2GB RAM, Vista Home Basic OS

(vii) Sony Intel CoreTM 15-520 M, Processor 2.4 GHz, HDD- 4 320 GB, 4 GB DDR3 RAM, Win-7 Pro (64-Bit)

Twenty Total Nine 4 Desktop Computer with Windows OS (i) IBM Netvista Computers with P IV 2.0 GHz processor, 128 3 MB RAM, XP Professional OS

(ii) HP Compaq dx 6100 MT Computers P IV 3.0 GHz 10 processor, 512 MB DDR RAM, XP Professional OS

(iii) HP Compaq dx 6120 MT Computers P IV 530 processor, 28 3.0 GHz, 256 MB DDR2 RAM, XP Professional OS

(iv) Compaq HP d 330 UT Computer P IV 2.80 GHz, 128 MB 1 DDR RAM XP Professional OS In all DFWP (v) HP Compaq dx 2280 MT Computers D915 Dual Core 2.8 offices upto the 4 GHz processor, 1GB DDR2 RAM, XP Professional OS level of Divisional Offices (vi) HP dx 7400 Computer with Vista Business OS 2

(vii) HCL Infiniti TRU BL 1200 Computers Pentium Dual 20 processor E2140@ 1.60 GHz, 1GB RAM, Vista Business OS

(viii) HCL TRU EL 1230 Computers with Pentium Dual CPU 7 E2140 @ 1.60 GHz, 1GB RAM, Vista Business

(ix) HCL Infiniti TRU EL 1230 Computers with Pentium Dual 12 CPU E2160@ 1.80 GHz, 1GB RAM, XP Professional

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Sr No. Hardware Items Numbers Installed at (x) HP dx 7380 MT (Rx 445 AV) Intel R Care ™ 2CPU 6320 @ 1.86 GHz, 1.87 GHz, RAM 1014 MB, 32Bit Operating System 1 Vista (xi) HP dx 2000 series, Intel Core 2 duo, E7400, 2.8 GHz, 3 MB L2 Cache and 1066 MHz FSB. Intel 3 series/n Vidia GForce 7 series or better on OEM Motherboard. Integrated 10 Graphics, 2 PCI, 1 PCI Express x 1 and 1 PCI Express x 16. 2 GB 667 MHz DDR2 RAM with 4 GB Expandability.

300 GB 7200 rpm Serial ATA HDD, Windows Vista Business SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Total 98 5 Intel 48 Port Switch Model 1 Headquarter 6 Multimedia Projectors

(i) Mitsubishi XD 4900 XGA DLP Multimedia Projector 1 Headquarter

(ii) Mitsubishi HL 6500 Multimedia Projector 1 CCF (Hills) Total 2 7 Online UPS Systems (i) 2 KVA Tata Liebert 1 Headquarter (ii) 5 KVA Numeric 1 Total 2 8 GPS Equipment (Make Trimble) i GPS Base Station Pro-XRS 1 Headquarter Total 1 ii Handheld GPS Data Receivers a Geo Explorer 3C 11 In all forest offices upto the b Juno ST 23 Divisional Level c Juno SB 20 Total 54 9 Plotter One at Headquarters HP A0 size plotter 2 and the other at

Shiwalik Circle office Total 2 10 Peripherals At all forest and Peripherals consist of Colour Laser Printers, Mono laser wildlife offices as Printer, multifunctional Laser and Deskjet Printers, Line per their interactive UPS systems of capacity 1 KVA and 800VA requirement

AS-IS ASSESSMENT

the system and restrict other website 3.4.7 AS-IS STATUS OF WEBSITE OF DFWP visitors (other than DFWP personnel) from Punjab Forest Department has its own website accessing such confidential documents. (www. pbforests.gov.in), which has been o Separate Login Ids are to be created for Designed, Developed & Maintained by Punjab each establishment/office of forest Infotech. The table 18 captures the current department. The officers of that office status of website functions and features. The should be able to access and download all last column assesses the current status of the existing and new documents (notification, website functions vis-a-vis required level. letters etc.) using the login details. The

reply to such letters can be given using e- SHARED BE NOT TO DOCUMENT: CONFIDENTIAL AN INTERIM SOLUTION FOR THE mail with attachment of scanned copy of DEPARTMENTAL WEBSITE reply-letter, if required.

OBJECTIVE:  Document Search As the upgradation of the existing website of o Website should have inbuilt search engine the Forest Department to a full-fledged web to search the contents of the website. portal will be a massive exercise requiring long o System should enable tagging of all time and effort, it is suggested that the uploaded documents using key words. existing website of the department is upgraded o System should enable searching the website so that it can fulfill the immediate contents and uploaded documents using requirements of the department. following inputs: o Key words (document title and FUNCTIONAL REQUIREMENTS: document content) It is recommended that the interim website of o Document Id

the department should be able to support one- o Date/year way communication from Head Office to o Office name various establishments of DFWP including the o Others field offices, to enable quick information o Website should be able to sort all dissemination and timely response. documents on the basis of their type/category, title name, document The detailed functional requirements of the creation/upload date etc. interim solution are as mentioned below: o All the documents in the website should be in the document form. (Existing documents  Language: which have image format need to be o The website should be accessable in both digitized). English and Punjabi languages. o System should assign unique Document Id  Access Privileges: to each document available on the website. o The website should allow all the website o The system should be able to archive visitors to access the general government document (letters, notifications, any other orders, guidelines, Acts, Notifications etc. document as defined by DFWP) older than 3 without any login into the system. months and remove documents older than 1 o The website should support login based year. content access. o The website should allow DFWP Officials to  Content Updation access the department specific orders, policies, circulars etc. by logging them into

AS-IS ASSESSMENT

As the current website has very limited contents (as detailed out in Table-18), it is very  Other Functionalities important to update the existing website with All important forms and documents should be relevant contents. E.g. regular publishing of uploaded on the website for public download. tenders on the website, information on nurseries, zoos, wildlife sanctuaries etc. Information Related field on Requirement S.N. Current status Type website fulfilment Brief details of Punjab state and Introduction Low

forest department. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL About Us Contains just the Citizen charter. Low Vision and mission statements of Vision and Mission Punjab forest department are High mentioned 2 out of 3 links not working. No Downloads documents uploaded to be None downloaded Contact details of forest offices in Contact Us Medium 1 General a .pdf file attached. Pictures of forests in Punjab and Galleries Low forest department. Just 3 pictures Links to some government Related Links organizations including forest Medium corporation, MoEF etc.

5 frequently asked questions with FAQs Medium detailed answers. Awards/Achievements No information available None Search Not functional None Site Map Not functional None Invocation Contains Invocation statement. Low Contains details of RTI act, Rules, RTI Instructions and link to Forest Medium Department RTI details. Contains detailed statistics of Forest at a Glance Forests in Punjab state in .pdf Medium files 2 Citizen Contains JFM guidelines, Joint Forest notifications and schemes in .pdf Medium Management files Contains details of Forest nurseries location. Limited Agro Forestry information available on Choice of Low species and Rates for supply of plants

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Contains relevant policy, acts and Policy, Acts, Rules High rules. Contains status of working plans Management Plans Low and royalty rates. Contains detailed information on wildlife in Punjab including Wildlife Medium information on sanctuaries and zoos. Eco-Tourism No information available. None

Contains information on research SHARED BE NOT TO DOCUMENT: CONFIDENTIAL projects, publications and training Research & Training rules. Information on training Low courses and training school is missing. Contains information on various central and state government Projects & Schemes schemes. Information on EAD Low Plant Scheme, FDA Project and Medicinal Plants is missing. 3 Business Tenders 1 tender is uploaded Low List of IFS, Rangers, Superintendents, Assistants, Clerks, Stenos and other 4. Official Civil List Medium categories staff. List of PFS,

Forest Guards, Ministerial Staff, Class IV staff missing. 5. Transactional None No such functionality available. None Table 18 Analysis of the Departmental Website  Forest Administration, or activities that, 3.5 ANALYSIS OF ACTIVITIES BEING though are not overly technical from PERFORMED BY DIFFERENT OFFICES OF forestry/wildlife point of view, nevertheless THE DFWP reflect some of the activities being From what has been covered above, namely, performed in the department; and (a) the objectives of the department, and (b)  General Administration, or those activities the Strategic Business Units(SBU) of the that are very generic in nature and may not department, and (c) activities being performed be very specific to forest/wildlife aspects at by different officials at the different all. As such these activities may be required departmental offices, we can conclude that to be performed by any other department of functions in the Punjab forest department can the State too. be categorised in three broad categories as follows: Within the three broad categories mentioned  Forest and Wildlife Management, or above, it could be deduced that the following activities that deal strictly with the high level functions are being performed by the technical aspects of forests and wildlife department. Tables shown in the Annexure 2 management in the State; are actually the same set of tables which

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were covered earlier in the document and bring  Forest Communities‟ Development out this association clearly.  Forest Case Management  Forest Conservation and Management  Forest Monitoring and Evaluation  Wildlife Management  Management Information Systems  Zoological Parks Management  Forest Projects Formulation  Eco-Tourism Management and Development  Forest Rules and Regulation  Forest Industries Management  Annual Plan  Forest Extension and Awareness  Human Resources Development  Forest Territorial Administration  Financial Management

 Forest Research and Development  Forest Budgets SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  Forest Production  Forest Asset Management Systems  Forest Mapping and Growing Stock Estimate  IT Management  Forest Diversion Cases  Other Conservation Area Coded F1 to F26, the following is a description  Silviculture of the functional areas described above.  Nursery Management Further Figure 17 brings out the association

DEPARTMENT OF FORESTS AND WILDLIFE PRESERVATION GOVERNMENT OF PUNJAB

FOREST AND WILDLIFE FOREST GENERAL MANAGEMENT ADMINISTRATION ADMINISTRATION

F15 F1 Forest F8 F22 Forest Research Forest Communities‟ Conservation & Human Resources &Development Development Management Development F16 F2 F9 Wildlife Forest Case Management F23 Management Production Financial Management F17 F10 Forest Mapping Forest Monitoring & F3 Zoological Parks & growing stock Evaluation Management estimation F24 F18 Forest Budgets Management F4 Eco-Tourism F11 Forest Diversion Information Systems Management Cases &Development F19

Forest Projects F25 F5 F12 Asset Forest Industries Other Formulation Management Management Conservation Area F20 F6 F13 Forest Rules and Forest Extension Silviculture Regulation

and Awareness Funtion Identification

F7 F14 F21 F26 Forest Nursery IT Management 17 Annual Plan Territorial Management

Administration Figure

AS-IS ASSESSMENT between these functional areas and the three Wild Boar and Nilgais when their population categories mentioned above. crosses tolerable limits in an area.

F1- Forest Conservation and Management F3-Zoological Parks Management This functional area would include all processes Punjab has one large Zoo - the Mahendra and activities required to be performed for Chaudhary Zoological park (M. C. zoo) in Mohali forest conservation and management, including district and four Deer Parks that have recently reconnaissance to plantation, estimate been upgraded to mini / small zoos. preparation, day-to-day operational details,

monitoring & evaluation, pruning & thinning These zoos are trying to achieve the 51 SHARED BE NOT TO DOCUMENT: CONFIDENTIAL and the production of management plans, also standards prescribed by Central Zoo Authority. known as the Working Plan. Currently, working Apart from these, Punjab has one private zoo plan does not have any defined template. owned by Maharaja of Patiala.

Activities performed by the forest department Animal management, veterinary services, for conservation are mainly Regeneration and procurement, landscaping and visitor‟s Plantation. management are the major functions at these State owned zoos. Animal feeding, caring & F2- Wildlife Management maintenance, daily display, health monitoring, This functional area would include all processes veterinary hospital management, breeding & and activities required to be performed for mixing are key regular activities under the wildlife conservation and management in Parks above functions. and Protected Areas in accordance to the Wildlife Presernation Act 1972. F4- Eco-Tourism Management and

Development Wildlife management plans are prepared to This includes the complete set of processes and plan in advance important conservation activities required to be performed for the activities such as preparation of salt lake, development and management of eco-tourism water holes, watch towers, water channels, in the state, comprised mainly by visits by path ways, hides, fencing and welfare activities tourists to the forests and the parks/Protected for region surrounding protected areas such as, Areas. tube wells, interpretation centres, etc. The key services provided to tourist are The department also performs services related issuance of tourist permit, visitor book to Wildlife compensation - in case of damages maintenance, rest house/ tents facilities and to private property due to wild animals, management of interpretation centres. issuance and renewal of Gun license for areas within 10 Km of forest / protected areas. F5- Forest Industries Management Forests also form an important resource base The department also undertakes wild animal for forest-based industries in the state; as rehabilitation through re-introduction and re- such, forest areas often form the main source location. of raw material for these industries following the due processes of law and in accordance Sometimes the State Government allows with procedures identified for the purpose. selecting hunting of selected animals such as

AS-IS ASSESSMENT

There are around 6000 such industries F9- Forest Production (companies) in Punjab which have wood as Production forestry constitutes an important their primary raw material. The foremost of source of revenue for the department through them are in the areas of plywood generation, both the means of timber and fuelwood/ linen, furniture making, carving, handicrafts, firewood, as also an important source of sports good, paper pulp work, katha employment to people in the state. This production, resin & gums and charcoal. functional area would include all activities and processes performed by the state in this area. Following the Supreme Courts direction the

State has assigned the power of controlling the Punjab has mainly two types of forest produces SHARED BE NOT TO DOCUMENT: CONFIDENTIAL wood based industries to Chairman – Wood viz. Timber and NTFP (Non Timber Forest Based Industries. The Chairman (WBI) has to Produces). NTFP includes resin and fruits. assess the availability of wood & related raw materials in the State and accordingly suggest The Department identifies dead, dying, dry or the Centrally Sponsored Committee, GoI for fallen trees in the forest and sells them with approving the issue of licenses to industries. the help of Punjab Forest Development Corporation. There are two widely used modes F6- Forest Extension and Awareness of selling, one is auction and other is tender The onus of creating awareness of the process. Royalty from these proceedings are importance of forestry among people is also on shared by the Department and Corporation at a the department; this function, therefore, ratio fixed between them. Even standing trees includes all activities that lead to creating are auctioned for felling and clearing areas. education and awareness of forestry among citizens of the state. Private forest owners in the State are issued

permit to tap Resin from plants in their forest. F7- Forest Territorial Administration However the Department ensures that there is As discussed above, forests in the state have a minimum gap of 5 years for tapping in each been territorially divided into circles and plant and that the owner blazes them as per divisions with officers responsible for the the approved notifications. administration and management of the activities performed in the respective regions. The Department auctions the fruits produced in This function caters to the requirement of all the forests. Jamun, Amla, Kana and Mango are territorial administration matters in the state. the primary fruits produced in the state‟s forests. F8- Forest Research and Development Research on species, soil and other integral F10- Forest Mapping and Growing Stock constituents of the habitat is of critical Estimation importance to the department. Such research Based on identified parameters forest areas can could be done within the department as well as be mapped and the trees therein can be be conducted by external agencies in charge of enumerated leading to the estimation of the the same. This functional area would include growing stock in the forest. This functional activities, processes and findings of all research area would include all activities falling therein. activities taken up that are of relevant to the state. F11- Forest Diversion Cases

AS-IS ASSESSMENT

The Forest Conservation Act 1980 restricts the use of Forest land in states for non-forest Nursery management function covers all the purposes without prior approval of Central activities and processes required for setting up Government. The department follows a strict and maintaining the nursery, selling and procedure for diversion of forest land in distributing plants to various organizations and accordance with the Act. individuals. It includes the sell, purchase and records of plants in nursery. The diversion is usually allowed in necessary cases such as development of approach roads Nurseries in Punjab offer plants free of cost

and widening of roads. Thorough scrutiny is under „Free Supply Scheme‟ to famers and SHARED BE NOT TO DOCUMENT: CONFIDENTIAL done to check the genuineness of purpose and institutes such as Army, schools, NGOs, clubs related documents. The genuine cases are then and religious organizations. Every year it plans sent to Central Government for direction and and distributes a sizable percentage of the approval. plants under this free scheme in order to promote afforestation in the state. In addition, The diversion seeker is made to pay fees plants are also used internally by the against land purchase and tree plantation for Department for plantation function or are sold compulsory afforestation. The department at Government rates to promote agro forestry. plants ten times the number of plants that would be cut down due to diversion. F15- Forest Communities’ Development This function would include the activities and Stringent action is taken against encroachment processes that constitute the management of and illegal use for forest land for non-forest forest and its resources in participation with purposes. resident in and around the forests. By

extension it would also include all Eco- F12- Other Conservation Area development activities, that is all alternative This function covers all the forest area which livelihood generation and resource are out of the protected area but under the development activities that take place in management of the forest department these villages in and around the forest areas. includes Wetland Management, Tree outside forest , Community reserve, Sanctuaries in The State has set-up village level Forest private area, Wetland outside forest. Protection Committees in hilly areas and Village Forest Committees in plains for this F13- Silviculture purpose. Forest Devlopment Authority at the This function covers all activities that fall Divisional level are assigned the responsibility under the particular silvicultural treatment to to guide and monitor these village level which the forest area is subject, right from committees. sowing to the thinning and felling operations that follow. Divisional Forest Officers also directly or indirectly guide and monitor these committees. F14-Nursery Management DFOs also assist Self Help Groups in their area The Department has set-up around 250 in micro-saving and getting loans from Leading nurseries across the State. Out of these 10 are Banks for afforestation purpose. high-tech nurseries where clonal plants are grown in controlled environmental conditions. F16- Forest Case Management

AS-IS ASSESSMENT

This functional area would include all activities the Acts that are followed as recommended by and processes that are performed towards the MoEF. protection of forests and its resources and includes the management of cases registered F21- Annual Plan of Operation against forest offenders. This function refers to the formulation of the Annual Plan of Operations during every year F17- Monitoring and Evaluation and which defines the activities that are It is important that proper monitoring and planned to be taken up in the next year. The evaluation procedures be followed to assess APO critically informs the budgetary allocation

continually the extent of progress made on the required for the different divisions, circles and SHARED BE NOT TO DOCUMENT: CONFIDENTIAL implementation of plans and programmes by extension, the entire department for any launched by the department. This functional year. area represents all activities and processes covered towards assessing the monitoring and F22- Human Resources Development evaluation of what has been planned and This functional area would cover all activities implemented. As an extension this would also and processes covered in the process of include the Vigilance function of the recruitment, training and deployment of staff department. available with the department. This area would also include all records necessary towards F18- Management Information Systems salaries and perquisites of the department Officials in the higher echelons of the staff. department have a crucial role to play in so far as formulating programmes and policies are F23- Financial Management concerned. To make an informed choice in Expenditure incurred by the department

doing so it is important that they have the right follows the due process of planning for it that set of information, qualified by the parameters leads to budgetary allocation, preparation of they set out, with them.In a logical extension estimates, sanctioning and approval of the this function would also represent at a reactive same, incurring the expenditure and then level, responses to the queries sought by the claiming them. This functional area represents elected assembly of the state and by the the entire process of financial management. Parliament at the Centre. F24- Forest Budgets F19- Forest Projects Formulation Budgetary allocations are made in response to Activities are often required to be taken up in the Annual Plan of operations formulated by the shape of a project with distinct pre-defined the department. Once the allocations have outputs and timelines and against which been made, expenditure corresponding to the budgetary allocations are requested and allocation is incurred. Periodical returns are obtained. This area represents all activities and also required to be submitted to various processes that need to be taken up towards the agencies including the Accountant General‟s formulation of projects. office testifying to the expenditure. This functional area includes all details of this F20- Forest Rules and Regulation sequence of operations. This function covers all the rule and regulation followed by the forest department including F25- Forest Assests Management

AS-IS ASSESSMENT

This functional area would include all processes and activities required to be undertaken Table 19 captures involvement of its external towards the procurement, management and and internal stakeholders (department wings) maintenance of assets in the department. in the different functions of the department as described above. F26- IT Management This function will manage the IT infrastructure inside the forest department. It takes care of the procurement of IT infrastructure, planning

the capacity building and training activities SHARED BE NOT TO DOCUMENT: CONFIDENTIAL specific to the IT skill building. Table 19 Stakeholder Involvement in the different functions of the department Involvement of internal stakeholders Involvement of external stakeholders

(DFWP wings)

Function

Code

based based Industries

itutes

Forest Conservation Forest Conservation Soil Wildlife Zoo Territorial IT & Extension & Monitoring Evaluation Research Administration

Other Government Other Government Departments Development Practitioners round Residents & in forests Forest Researchers Tourists Citizens

and Research Academic Inst Forest F1 Conservation and                  Management

Wildlife F2                  Management Zoological Parks F3                  Management Eco-Tourism F4 Management and                  Development Forest Industries F5                  Management Forest Extension F6                  and Awareness Forest Territorial F7                  Administration Forest Research F8                  and Development F9 Forest Production                  Forest Mapping and F10 Growing Stock                  Estimate Forest Diversion F11                  Cases

AS-IS ASSESSMENT

Involvement of internal stakeholders Involvement of external stakeholders

(DFWP wings)

Function

Code

based based Industries

itutes

Forest Conservation Forest Conservation Soil Wildlife Zoo Territorial IT & Extension & Monitoring Evaluation Research Administration

Other Government Other Government Departments Development Practitioners round Residents & in forests Forest Researchers Tourists Citizens

and Research Academic Inst Other Conservation SHARED BE NOT TO DOCUMENT: CONFIDENTIAL F12                  Area F13 Silviculture                  Nursery F14                  Management Forest F15 Communities‟                  Development Forest Case F16                 Management Forest Monitoring  F17                 and Evaluation Management  F18 Information               

Systems Forest Projects  F19                 Formulation Forest Rules and  F20                Regulation F21 Annual Plan                  Human Resources  F22                Development Financial  F23                Management F24 Forest Budgets                  Forest Asset  F25 Management                 Systems F26 IT Management                

Involvement of various wings of DFWP and its and for conceptualizing the information external stakeholders needs to be taken into architecture. account for detailed study of the department

AS-IS ASSESSMENT

3.5.1 Key Department Services DFWP also provides various citizen and business centric services captures the Services and the associated department functions in which are carried out by different functions. The following table accordance with what has been described above.

Function

CONFIDENTIAL

Services

DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT:

Service Code Service

ndustries Management ndustries

n Resources Development nResources

Tourism Management and Development and Management Tourism

viculture

Forest Mapping and Growing StockEstimate Growing and Mapping Forest Cases Diversion Forest Area Conservation Other Sil Management Nursery Development Communities‟ Forest Management Case Forest Evaluation and Monitoring Forest Systems Information Management Formulation Projects Forest Regulation and Rules Forest Plan Annual Huma Management Financial Budgets Forest Systems Management Asset Forest Management IT

------

Zoological Parks Management Parks Zoological

Forest Conservation and Management and Conservation Forest Management Wildlife Eco I Forest Awareness and Extension Forest Administration Territorial Forest Development and Research Forest Production Forest

------

F1 F2 F4 F5 F6 F7 F8 F9 F10 F11 F12 F13 F14 F15 F16 F17 F18 F19 F20 F21 F22 F23 F24 F25 F26 Tree/log transport              S1              permit Permit/pass for              S2              visiting/tourism Compensation              S3 against Wildlife              attack Permit for             accommodation S4               (Guest House/ Machan)

AS-IS ASSESSMENT

Permit/Pass for              S5              tours, trek Application for             S6 Sapling, seeding               from nursery Spotting Forest             S7               Offence S8 Obtaining NOCs                           Permit/pass for              S9              Research CONFIDENTIAL Advance registration              S10              for auctions Table 20 Different Services Provided by the Department and the Associated Functions

SHARED BE NOT TO DOCUMENT:

AS-IS ASSESSMENT

3.5.2 Functions and Law relationship The following table shows the relationship between various functions and laws governing them.

Table 21:Function and Law relationship

er er

Function SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Function Name

code

Indian Forest Act, Forest Indian 1927 Punjab Act, Land Preservation 1900 Timber) Punjab (Sale of Forest Act, 1913 (Conservation) Act,1980Forest Wild Life Act,1972 (Protection) Scheduled Tribes and oth Forest Dewellers Traditional Act, 2006 Policy, 1988 TheForest National (Punjab Forest Indian Amendement) 2004 Act, of PunjabSaw Mills, Regulation Veneer and Plywood Industries Rules, 2006 The Biological Diversity Act, The2002 Biological Forest F1 Conservation           and Management Wildlife F2           Management Zoological Parks F3           Management Eco-Tourism F4 Management and          

Development Forest Industries F5           Management Forest Extension F6           and Awareness Forest F7 Territorial           Administration Forest Research F8 and           Development Forest F9           Production Forest Mapping F10 and Growing           Stock Estimate Forest Diversion F11           Cases Other F12 Conservation           Area

AS-IS ASSESSMENT

er er

Function Function Name

code

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Indian Forest Act, Forest Indian 1927 Punjab Act, Land Preservation 1900 Timber) Punjab (Sale of Forest Act, 1913 (Conservation) Act,1980Forest Wild Life Act,1972 (Protection) Scheduled Tribes and oth Forest Dewellers Traditional Act, 2006 Policy, 1988 TheForest National (Punjab Forest Indian Amendement) 2004 Act, of PunjabSaw Mills, Regulation Veneer and Plywood Industries Rules, 2006 The Biological Diversity Act, The2002 Biological F13 Silviculture           Nursery F14           Management Forest F15 Communities‟           Development Forest Case F16           Management Forest F17 Monitoring and           Evaluation Management F18 Information           Systems

Forest Projects F19           Formulation Forest Rules and F20           Regulation F21 Annual Plan           Human F22 Resources           Development Financial F23           Management F24 Forest Budgets           Forest Asset F25 Management           Systems F26 IT Management          

AS-IS ASSESSMENT

effectiveness, and better customer-centric 3.5.3 DFWP ICT CURRENT STATE ANALYSIS- service. E-READINESS ASSESSMENT This section has been addressed under two Each of these categories contains a further set broad headings of parameters on which the DFWP readiness for e-Readiness Assessment Methodology  an eForest system is measured for the e-Readiness Assessment and Findings  stakeholders concerned.

3.5.3.1 E-READINESS ASSESSMENT 3.5.3.2 eBusiness

METHODOLOGY SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Parameters covered under eBusiness intend to E-Readiness in the context of this assignment is measure the degree of preparedness of the the degree to which DFWP stakeholders are business community members (including prepared to use ICT for bringing about lasting suppliers, forest based industries etc.) to avail upgradation in efficiency and effectiveness the ICT-enabled facilities being provided levels and better service delivery to through eForest system. The following beneficiaries. The eForest Readiness in the parameters are covered: project context, and in consonance with the o Telephone usage by businesses to access broad stakeholder groups earlier identified in DFWP information and services; this report, encompasses the following o Internet Access to businesses for dimensions: information exchange; a) eBusiness, or the ease with which the o Usage of eBusiness applications ; suppliers to DFWP, forest based industries o Service and support for hardware and and other members of business community software for business stakeholder of

can take advantage of ICT towards meeting DFWP; the information and services requirements o Alerts on Internet and mobile regarding relevant to them. urgent business information; b) eCitizen, or the degree of readiness with o Online services provided by the businesses which the citizens including tourists, to DFWP; researchers, development practitioners, o Availability of information to businesses residents in and around forests etc. can through Internet; take advantage of ICT to access the o Training provided to the end users of information and services offered by the businesses to use the e-Business forest department. applications of DFWP; and c) eInfrastructure, or the availability and o Availability of hardware and software to suitability of existing ICT infrastructure to businesses cater to the information and services needs of government, businesses and citizens. 3.5.3.3 eCitizen d) ePolicy, or the degree of integration of Parameters covered under eCitizen intend existing measures with policy and strategic to measure the degree of preparedness of directions. citizens (including tourists, researchers, e) eGovernment, or the ease with which the development professionals, residents in and DFWP staff can utilize ICT to bring about around forests etc.) to avail the ICT- better levels of efficiency and enabled facilities provided through eForest

AS-IS ASSESSMENT

system. The following parameters are o Software applications' downtime/ covered: existence of effective applications; and o Awareness and interest about use of ICT o Availability of bandwidth for multimedia amongst citizens; information exchange over the Internet. o Citizens using Internet for applications and services; 3.5.3.5 ePolicy o Efficiency and effectiveness gains to Policies and Strategies lend directions to citizens through ICT usage for forest programmes and projects that take place related activities; under them. Not only do they unequivocally

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL o Access to DFWP Officials and Staff through convey a long-term government Internet; commitment in the implementation of o Availability of information to citizens associated initiatives but they also serve as through Internet; guidelines whenever the programme o Alerts on Internet and mobile regarding implementers are in any doubt. With urgent information; ePolicy the idea is to assess the o Availability of widespread access points preparedness of the DFWP on how far for service delivery to citizens; and evolved is the policy and strategy setup in o Training course available to citizens for so far as implementation of eForest the ICT knowledge initiatives is concerned. The following parameters make up the eForest readiness 3.5.3.4 eInfrastructure index: Parameters covered under eInfrastructure o ICT related policy and strategic thrust by intend to measure the degree of availability the Government of Punjab and DFWP; and suitability of existing ICT infrastructure in o ICT related regulations in forestry sector; DFWP to cater to the information and services o Awareness and support for ICT among requirement of government, businesses and policy makers; citizens through eForest system. The following o ICT-related strategic plans for the Forest parameters are covered: Sector ; and o Provision of computers and other o Extent of changes required to be made in hardware to DFWP officials; the legal setup to implement eForest o Internet presence in DFWP and other system. government bodies(MoEF, Finance Department, Department of Planning, 3.5.3.6 eGovernment Tourism Department, Department of Parameters covered under eGovernment Industries and Commerce etc.); intend to measure the degree of o Availability of local area network in DFWP preparedness with DFWP officials to avail offices; of the ICT-enabled facilities being provided o Availability of Wide Area network for through eForest. The following parameters DFWP offices; are covered: o Internet Access to Forest officials; o Training provided to the government o Downtime of Internet in the DFWP; officials for IT Applications and Internet o Software applications usage by DFWP usage; official; o IT Awareness level in the department;

AS-IS ASSESSMENT

o Online transactions of DFWP; The category of eBusiness- readiness o Online (through Internet) Public address contained 9 items to assess the from the government officials; preparedness of business stakeholders of o Availability of office automation DFWP to use ICT applications. Overall, a applications in DFWP offices; rating of LOW was observed for this o Extent of usage of Office automation tools category which indicates that the for working in DFWP; department needs to extend its G2B o Extent of usage of E-mail for intenal and services through the web portal using ICT external communication; tools.

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL o Extent of usage of MIS reports from existing IT applications for decision eCitizen making; The category of eCitizen-readiness o Ability to effectively use GIS functionality comprises 8 items to assess the readiness to and reports for planning and decision use ICT among citizens. Overall, a making; qualitative rating of LOW which points out o Degree of usage of GIS among DFWP the need to generate awareness among the officials; citizens to use ICT and extend G2C o Presence of multi-channel electronic information and services through the portal service delivery in the forest sector ; and of the department. o Extent to which processes are recorded and/ or recast for technology enablement. eInfrastructure This category contained 9 items to assess 3.5.3.7 E-READINESS ASSESSMENT AND the availability and suitability of existing

FINDINGS FOR 2010 ICT infrastructure in the department to The Table 19 enlists all parameters that cater to the information and services needs define the eReadiness for DFWP. A of various stakeholders. Overall, a rating of qualitative approach has been adopted to MODERATE was observed for this category, evaluate the DFWP readiness for an eForest which clearly indicates the limited system. availability of ICT infrastructure in most DFWP offices. In order to smoothly 3.5.3.8 E-READINESS RANKINGS implement the eForest system and On each of the parameters above the effectively use the system, it is very readiness of the stakeholders has been important to have adequate infrastructure qualitatively assessed and rated None/ in place. Low/Moderate/ High depending on the

current status of the department with ePolicy respect to the parameter. Table 22 brings The category of ePolicy-readiness out the criteria that forms the basis on contained 5 items to assess the which ranks have been assigned to the preparedness in terms of laws, regulations, different parameters covered. strategies and policies to further and

facilitate the use of ICT for eForest eBusiness activities. Overall, a rating of MODERATE

AS-IS ASSESSMENT

was observed for this category which, though is among the highest among the five categories, still leaves considerable room for improvement. A noteworthy point in this analysis is that the process manuals and documented operating procedures need to exist for various functions.

eGovernment

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL This category contained 12 items to assess the readiness among the DFWP officials for DFWP and its associated requirements. A overall rating of LOW was observed for this category which is among the lowest indicating the urgent need of implementing e-governance initiatives in the department.

DFWP eReadiness Taking the average of all the five categories, the overall E-readiness of Department of Forest and Wildlife Preservation, Govt. of Punjab for January 2009 has been estimated as LOW.

3.5.3.9 RECOMMENDATION It may be noted that the eReadiness ratings obtained as a result of this analysis is based on our analysis as of January 2010. It can be assumed that, as a result of the implementation of the ICT initiatives in the department, the values of eReadiness in the forest department establishment would change with time. Effort must, therefore be made to track the value not only in terms of how the overall value evolves with time but to also investigate the particular components that are underperforming the average performance. The frequency of such tracking should be at least once every two years.

AS-IS ASSESSMENT

Categories and Parameters Rating eBusiness LOW Telephone usage by businesses to access DFWP information and services High

Internet access to businesses for information exchange Moderate

Usage of eBusiness applications None Service and support for hardware and software for business stakeholder of DFWP None Alerts on Internet and mobile regarding urgent business information None

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Online services provided by the businesses to DFWP None

Availability of DFWP related information to businesses through Internet Low Training provided to the end users of businesses to use the e-Business applications of DFWP None

Availability of hardware and software to businesses Low eCitizen LOW

Awareness and interest about use of ICT amongst citizens Low

Citizens using Internet for applications and services Low

Efficiency and effectiveness gains to citizens through ICT usage for forest related activities Low

Access to DFWP Officials and Staff through Internet Low

Availability of information to citizens through Internet Low

Alerts on Internet and mobile regarding urgent information None

Availability of widespread access points for service delivery to citizens Low

Training course available to citizens for the ICT knowledge Low eInfrastructure MODERATE

Provision of computers and other hardware to DFWP officials Moderate

Internet presence in DFWP and other government bodies (MoEF, Finance Department, Department of Moderate Planning, Tourism Department, Department of Industries and Commerce etc.) Availability of local area network in DFWP offices Moderate Availability of Wide Area network for DFWP offices None Internet Access to Forest officials Moderate Downtime of Internet in the DFWP offices Moderate Software applications usage by DFWP official Low Software applications' downtime/existence of effective applications High Availability of bandwidth for multimedia information exchange over the Internet Low ePolicy MODERATE ICT related policy and strategic thrust by the Government of Punjab and DFWP Moderate ICT related regulations in forestry sector Moderate

AS-IS ASSESSMENT

Categories and Parameters Rating Awareness and support for ICT among policy makers Low ICT-related strategic plans for the Forest Sector Low

Extent of changes required to be made in the legal setup to implement eForest system Low eGovernment LOW Training provided to the government officials for IT Applications and Internet usage Moderate IT Awareness level in the department Low

Online transactions of DFWP None SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Online (through Internet) Public address from the government officials None Availability of office automation applications in DFWP offices Moderate

Extent of usage of Office automation tools for working in DFWP Low Extent of usage of E-mail for internal and external communication Low Extent of usage of MIS reports from existing IT applications for decision making Low Ability to effectively use GIS functionality and reports for planning and decision making Low Degree of usage of GIS among DFWP officials Low Presence of multi-channel electronic service delivery in the department None

Extent to which processes are recorded and/ or recast for technology enablement. Moderate

Table 22 DFWP eForest Readiness 2009

AS-IS ASSESSMENT

3.6 DATA OWNERSHIP Depending on the office type, each office has Head its role in data collection, aggregasion, Office compilation or action. While the field offices Circle Office are involved in data collection activities, the Head Office is involved in Data Compilation and Division Office taken suitable actions.

Range Office

Table 23 brings out the major role of various SHARED BE NOT TO DOCUMENT: CONFIDENTIAL DFWP offices w.r.t Data Ownership. Field Offices The access to proposed IT Applications would largely depend on the data ownership role of Figure 18 Data Collection and Analysis in the DFWP decision making tools to better decision the office, i.e. Field offices will only have making. access to data entry screens, while Head Office and Circle Offices will have analytical and Table 23 Data Ownership in the DFWP

Role in data ownership Current Usage of ICT

Office Type

Data Data Data Data Data Data

d Action d

Collection Collection

an and Action and

Aggregation Aggregation

Compilation Compilation

DataAnalysis DataAnalysis

Field Office (including beat office,     None NA NA NA block office etc.) Range Office     None None NA NA

Division Office     NA Low Low Low

Circle Office     NA NA Low Low

Head Office     NA NA Low Low

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3.7 OPERATING MODEL Table 24 illustrates the existing mode of operation of each function and corresponding reasons of inefficiencies. Table 24 Operating model

Mode of In-efficiencies due to:

Operations

Function code Function Name SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

core activities core

sks

Manual IT / Intervention Application Redundant / Non value adding steps Repetitive manual ta / skills Inappropriate Insufficient human resources time Inappropriate consumption Non Forest Conservation and F1       Management F2 Wildlife Management       Zoological Parks F3       Management Eco-Tourism F4 Management and       Development Forest Industries F5     

Management Forest Extension and F6       Awareness Forest Territorial F7       Administration Forest Research and F8      Development F9 Forest Production       Forest Mapping and F10       Growing Stock Estimate F11 Forest Diversion Cases       Other Conservation F12      Area F13 Silviculture      F14 Nursery Management      Forest Communities‟ F15       Development Forest Case F16      Management F17 Forest Monitoring and      

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Mode of In-efficiencies due to:

Operations

Function code Function Name -

core activities core

- sks

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Manual IT / Intervention Application Redundant / Non value adding steps Repetitive manual ta / skills Inappropriate Insufficient human resources time Inappropriate consumption Non Evaluation

Management F18        Information Systems Forest Projects F19      Formulation Forest Rules and F20       Regulation F21 Annual Plan      Human Resources F22        Development F23 Financial Management      

F24 Forest Budgets     

Forest Asset F25       Management Systems F26 IT Management       

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delivery channel and delivery offices. Post IT 3.8 DELIVERY AND OPERATIONS Implementation, it is desired that services are Currently most of the business and citizen delivered online to the extent possible and an services are delivered manually from its various ANYWHERE, ANYHOW, ANYTIME delivery offices. The table-25 , captures the services mechanism is in place. Table 25 Delivery channels and offices

Delivery Channel Delivery Office

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Service Service

Code

Kiosk

Online

ieldOffice

SMS/Mobile

Head Office Head

DFWPOffice

CircleOffice

Range Office Range DivisionOffice

S1 Tree/log transport permit         

S2 Permit/pass for visiting/tourism          Compensation against Wildlife S3          Attack Permit for accommodation (Guest S4          House/Machan) S5 Permit/Pass for tours, trek          Application for Sapling, seeding S6          from nursery

S7 Spotting Forest Offence         

S8 Obtaining NOCs         

S9 Permit/pass for Research         

S10 Advance registration for auctions         

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CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

102 PART THREE SUMMARY OF ISSUES AS-IS ASSESSMENT

4 SUMMARY OF ISSUES Following Table brings out the different concerns of the stakeholders based on the problems being faced by them. Table 26 Key Issues

SN Issue Description

The working of the department is largely manual and many times same activity is carried out 1. number of times by different personnel. This affects the internal efficiency and results in sub-

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL optimal customer service delivery. Currently the Forest Department lacks clearly defined and measurable indicators to monitor the 2. progress/success of its internal processes and services, which sometimes results in poor control over the performance of process owners. The department does not have an appropriate mechanism to capture information related forest sector issues and track latest developments. Similarly, the web-based collaborative tools have not 3. been in use that would bring together different stakeholders in the conservation sector such as researchers, officials, communities, foresters, government, business communities and educational and research institutions for knowledge exchange and collaboration for the advantage of the sector. Because of lack of readily available data and data analysis tools, the planning exercises such as the Working Plan preparation and the Annual Forest Budgeting and Planning becomes very cumbersome 4. and consume lot of time. Department needs to have ICT tools for data analysis to support decision making. Department is not able to closely track the progress of forest cases related to encroachment and

5. wildlife poaching because of existing manual reporting system. This causes delay in responding to top management queries related to case status and inhibits regular tracking of the progress of the cases. In the absence of appropriate IT tools for tracking, department is currently not able to effectively monitor and evaluate the Central and State Forest Schemes. Similarly, without readily available 6. data, department is sometimes not able to effectively utilize the past experiences for next year‟s planning. There is lack of effective coordination between forest based industries and the department, which 7. sometimes results in inappropriate plantation planning which in turn leads to non-fulfilment of industries‟ requirements and demands. The technology used for existing IT application in the department i.e. FMIS has become obsolete, 8. hence there is a need to upgrade the system on latest technologies which can better cater to department needs. Currently department is not using the mobile-based technologies to cater to the information and 9. services needs of communities like tourists and communities resident in and around the forests. There are inadequate support systems for the operation and maintenance of IT systems in the 10. department. There is a lack of effective mechanism to track the status and redressal of complaints and feedback 11. received from customers and other stakeholders. Currently there is no facility for issuing passes and permits to tourists online. These are required to 12. be physically obtained from the forest department offices by the tourists, resulting in inconvenience to both tourists and forest officials.

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SN Issue Description

Often when questions are raised in the parliament or State Assembly, which essentially involve 13. making qualified queries on Forest data, it takes a lot of time for the Forest establishments to manually search through the volume of data and prepare a response for the parliament. Currently the business processes in the department are non-standard and performed more out of convenience rather than following a codified Standard Operating Procedures (SOPs). It is felt that the 14. business processes should be standardized in the department and formal process manuals should be

prepared, this initiative would go a long way towards streamlining administration in the department. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL There is a lack of an efficient system of alerts and notifications which makes it difficult for DFWP to 15. send alerts and notifications to the officials while they are “on the move” or in field. As there is no adequate IT system in the department for data warehousing, the maintenance of the 16. data requires a lot of files and paper to be maintained and archived. The Working Plan document which forms the foundation for planning of the department‟s activities and is made at the Division Level does not strictly conform to any particular template or a standard 17. Table of Contents. Such standardisation would be required so that plans could be compared with one another on a set of pre-defined issues. There is absence of any formal mechanism to prevent double counting of trees during plantation 18. process by Range officers or guards. Maintenance of records regarding resin yield, tapping and selling in private forests requires lot of 19. effort and manual work. There is an absence of proper tools to check status of resin tapping permit and its expiry, actual 20. blazes put against allowed in permit, actual volume of resin extracted.

In many cases, top management requires reports with similar data in different formats. This 21. subsequently requires avoidable and repetitive work for lower level officers, thus depriving them of time which is otherwise spent better on core activities. It is quite difficult for officers to track license terms and conditions, such as expiry date, for wood 22. based industry. There is no mechanism to link purchase of seeds / materials and production numbers disclosed by nurseries. This leads to situations where Nursery officers may project production target achievement 23. even though they have not even purchased seeds and the management may not notice it till physical verification is done. Nursery officers have to achieve set targets of production as well as disposal. However in absence of integration and tracking tools it is unlikely for a DFO to check linkages between ground reality and 24. results declared without physical inspection. It leads to situation where nursery has not purchased seeds / buds but is declaring achievement of production targets. There is always a tussle between Animal Management unit and Veterinary services unit of zoo over actual death of animal due to lack of tamper-proof system to record and analyse medication 25. provided, medicines issued from stores, physical observations etc. Clearer and objective responsibility allocation is required to tackle this issue. Delay in fruit production information to DFO by guards results in late harvesting. This ultimately 26. leads to less yield and reduced shelf-life of fruits.

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5 CONCLUSION

Decision-making in the DFWP today is necessarily a multi-dimensional effort and ICT would be a great enabler in this exercise. It is for this reason primarily that the department has set itself on this journey for eGovernance. However, as has been shown in this report, such an exercise must be a holistic one involving not just technology but also dimensions of people and process.

This report has identified several issues and pain areas that exist today within the operations of the department. Any eGovernance effort which does not make an honest effort towards resolving these

issues would be an incomplete exercise with less than satisfactory results. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Subsequent deliverables of this assignment will essentially make this effort and will suggest recommendations in all these dimensions.

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6 GLOSSARY

AGRO-FORESTRY Agroforestry is a collective name for land use systems and practices in which woody perennials are deliberately integrated with crops and/or animals on the same land management unit. The integration can be either in a spatial mixture or in a temporal sequence. There are normally both ecological and economic interactions between woody and non-woody components in agroforestry

Agroforestry is an integrated approach of using the interactive benefits from combining trees and shrubs with crops and/or livestock. It combines agricultural and forestry technologies to create more diverse, productive, profitable, healthy and sustainable land-use systems

In agroforestry systems, trees or shrubs are intentionally used within agricultural systems, or non-timber forest

products are cultured in forest settings. Knowledge, careful selection of species and good management of trees SHARED BE NOT TO DOCUMENT: CONFIDENTIAL and crops are needed to optimize the production and positive effects within the system and to minimize negative competitive effects. In some areas, a narrow definition of agroforestry might simply be: trees on farms. Hence, agroforestry, farm forestry and family forestry can be broadly understood as the commitment of farmers, alone or in partnerships, towards the establishment and management of forests on their land.

BIODIVERSITY Biodiversity is the variation of life forms within a given ecosystem, biome, or for the entire Earth. Biodiversity is often used as a measure of the health of biological systems. The biodiversity found on Earth today consists of many millions of distinct biological species, which is the product of nearly 3.5 billion years of evolution.Biologists most often define "biological diversity" or "biodiversity" as the "totality of genes, species, and ecosystems of a region". An advantage of this definition is that it seems to describe most circumstances and present a unified view of the traditional three levels at which biological variety has been identified:  genetic diversity  species diversity  ecosystem diversity

INFORMATION AND COMMUNICATION TECHNOLOGIES Information and communication technologies (ICT) is an umbrella term that covers all technical means for processing and communicating information. While this technically encompasses pre-digital technologies, including paper-based writing, it is most often used to describe digital technologies including methods for communication (communication protocols, transmission techniques, communications equipment, media (communication)), as well as techniques for storing and processing information (computing, data storage, etc.) The term has gained popularity partially due to the convergence of information technology (IT) and telecom technology.

ICT allows users to participate in a rapidly changing world in which work and other activities are increasingly transformed by access to varied and developing technologies. By this definition, you could almost say ICT is techology‟s version of economic growth, to satisfy the needs and wants of the community over time. ICT tools can be used to find, explore, analyze, exchange and present information responsibly and without discrimination. ICT can be employed to give users quick access to ideas and experiences from a wide range of people, communities and cultures.

JOINT FOREST MANAGEMENT Joint Forest Management often abbreviated as JFM is the official and popular term in India for partnerships in forest management involving both the state forest departments and local communities. The policies and objectives of Joint Forest Management are detailed in the Indian comprehensive National Forest Policy of 1988 and the Joint Forest Management Guidelines of 1990 of the Government of India.

Although schemes vary from state to state and are known by different names in different Indian languages, usually a village committee known as the Forest Protection Committee (FPC) and the Forest Department enter into a JFM agreement. Villagers agree to assist in the safeguarding of forest resources through protection from fire, grazing, and illegal harvesting in exchange for which they receive non-timber forest products and a share of the revenue from the sale of timber products

Joint Forest Management originated in West Bengal at the Arabari Forest Range in West Midnapore, near Midnapore town in 1971. The major hardwood of Arabari is sal, a commercially profitable forest crop. Ajit K. Banerjee, a silviculturalist, working for the Forest Department as the Divisional Forest Officer, was conducting trials which were constantly being disturbed by grazing and illegal harvesting by the local populace. At the time there were no initiatives for sharing of forest resources between the government and the locals. The forest official, against the suggestions of his co-workers, sought out representatives of eleven local villages and negotiated the terms of a

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AS-IS ASSESSMENT contract with an ad hoc Forest Protection Committee. The initial program involved 612 families managing 12.7 square kilometres of forests classified as "degraded". 25% of profits from the forests were shared with the villagers. The experiment was successful and was expanded to other parts of the state in 1987.

NATIONAL FOREST POLICY, 1988 The National Forest Policy formulated in 1988 by the Government of India has the following objectives:  Maintenance of environmental stability through preservation and, where necessary, restoration of the ecological balance that has been adversely disturbed by serious depletion of the forests of the country.  Conserving the natural heritage of the country by preserving the remaining natural forests with the vast variety of flora and fauna, which represent the remarkable biological diversity and genetic resources of the country.  Checking soil erosion and denudation in the catchment areas of rivers, lakes, reservoirs in the "interest of soil and water conservation, for mitigating floods and droughts and for the retardation of siltation of reservoirs.

 Checking the extension of sand-dunes in the desert areas of Rajasthan and along the coastal tracts. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  Increasing substantially the forest/tree cover in the country through massive afforestation and social forestry programmes, especially on all denuded, degraded and unproductive lands.  Meeting the requirements of fuel-wood, fodder, minor forest produce and small timber of the rural and tribal populations.  Increasing the productivity of forests to meet essential national needs.  Encouraging efficient utilisation of forest produce and maximising substitution of wood.  Creating a massive people's movement with the involvement of women, for achieving these objectives and to minimise pressure on existing forests.

The principal aim of Forest Policy must be to ensure environmental stability and maintenance of ecological balance including atmospheric equilibrium which are vital for sustenance of all lifeforms, human, animal and plant. The derivation of direct economic benefit must be subordinated to this principal aim.

NON-TIMBER FOREST PRODUCTS Nontimber forest products (NTFP) are considered as any commodity obtained from the forest that does not necessitate harvesting trees. It includes game animals, fur-bearers, nuts and seeds, berries, mushrooms, oils, foliage, medicinal plants, peat, fuelwood, forage, etc. Some definitions also include small animals and insects. A few examples of the many thousands of different kinds of NTFPs include mushrooms, huckleberries, ferns, tree boughs, transplants, cones, piñon seed, and Brazil nuts, moss, maple syrup, rubber, honey from bees raised in or near forests, vines, oils, resins, cascara bark and ginseng.

Products are commonly grouped into categories such as floral greens, decoratives, medicinal plants, foods, flavours and fragrances, fibers, and saps and resins.

Other terms synonymous with non-timber forest product include special forest product, non wood forest product, minor forest product, alternative forest product and secondary forest product. These terms are useful because they help highlight forest products that are of value to local people and communities, but that have often been overlooked in the wake of forest management priorities such as timber production and animal forage. In recent decades interest has grown in using NTFPs as an alternative or supplement to forest management practices such as clear cut logging.

SILVICULTURE Silviculture is the art and science of controlling the establishment, growth, composition, health, and quality of forests to meet diverse needs and values of the many landowners, societies and cultures.

SOCIAL FORESTRY The term „Social forestry‟ was first used in 1973 by The National Commission on Agriculture, Government of India. It was then that India embarked upon a social forestry project with the aim of taking the pressure off the forests and making use of all unused and fallow land, typically not under forests.

Government forest areas that are close to human settlement and have been degraded over the years due to human activities needed to be afforested. Trees were to be planted in and around agricultural fields. Plantation of trees along railway lines and roadsides, and river and canal banks were carried out. They were planted in village common land, Government wasteland and Panchayat land.

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ANNEXURE I: MANAGEMENT OF ZOOLOGICAL PARKS IN THE STATE OF PUNJAB The management of zoos in the country is done in line with standards and principles set out by the Central Zoo Authority. Any zoo in the country must conform to these standards and principles in order that it continues to enjoy the status of a zoo and the attendant benefits that come with it.

6.1 Categorisation of Zoos in Punjab Zoological parks in the country can be categorised into four broad classes: Large, Medium, Small and Mini, depending upon the facilities available in any park. The M C Zoological Park near Zirakpur is the only large zoo in Punjab while 4 erstwhile deer parks have been upgraded to Small (at Ludhiana) and

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Mini (at Neelol, Bhatinda and Patiala) zoos4.

6.2 Standardisation of functions at a Zoo The Central Zoo Authority is the agency responsible for the regulation and the development of standards and principles of management of zoos in the country. Currently, CZA requires 51 standards and guidelines to be adhered to by any zoo in the country. These standards and guidelines involve the areas of animal healthcare, animal management and general administration of the zoos. Every three years the CZA evaluates the performance and operations of any zoo and accordingly gives recognition for three years to the evaluated zoo.

6.3 Functions being Performed at a Zoo There are five main functional areas for zoo management in Punjab:  Veterinary Operations;  Procurement Operations;

 Animal Management Functions;  Building and Maintenance Functions; and  Landscaping Operations.

Whereas the first is performed by veterinary staff, the rest are administered by departmental staff either by themselves or in association with private service providers to whom some of the activities are outsourced.

Accordingly, the organisation description of the zoo comprises one Veterinary “Wing” and four “Ranges” of Procurement, Animal Management, Building and Maintenance, and Landscaping. Veterinary: This wing cares of all technical health and nutrition whether performed entirely by the Veterinary staff or executed in association with other functions. Precautionary health measures that need to be followed include Vaccination and De-worming schedules for every animal5. While the former is executed completely by the vet staff, the latter requires working in coordination with the procurement staff since medicines to be orally consumed need to be

4 In addition there is also a private zoo of the erstwhile Maharaja of Patiala whose management is outside the scope of activities performed by the DFWP. 5 Vaccination and de-worming once performed have to be reported directly to the zoo management authorities including the Deputy Director and the Director of the Zoo. Once these reports have been presented to the higher authorities they cannot be changed.

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mixed with the feed that is provided to animals. The wing comprises a Senior Veterinary Officer, Veterinary Officer, compounders, pharmacists and attendants.

Animal Management: This range takes care of all functions related to breeding/mixing, daily display, daily reporting, transportation, acquisition, transfer, feeding and inventorying of animals6. Of these feeding7 and breeding/mixing of animals is done in association with vet staff whose technical inputs into these activities are taken into consideration. Inventorying of animals takes place monthly and must take into account births, deaths, transfers and acquisitions of particular animals taking place in the zoo.

SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Procurement: This range includes functions related to the areas of Stores, Canteens, Lion Safari Buses, Tickets and Parking. Of these some of the stores functions are performed in association with Veterinary staff whose technical inputs are then taken into consideration. Parking, Canteen and Lion Safari functions are outsourced to private service providers while the department performs the functions of monitoring and supervising. The Range is headed by a Range Officer while Foresters are incharge of the sub-functions provided above. In addition to this the procurement range also performs the functions of security through a group of foresters and forest guards. Foresters and forest guards work in “shifts” with the zookeepers in order to provide the required level of secuity to the animals.

Building & Maintenance: Functions under this range include all works required towards the building and maintenance of civil constructions in the zoos. A Range Officer and foresters help execute these functions.

Landscaping: Landscaping includes all activities required to be performed towards maintaining lawns, gardens, trimming of bushes, and other landscaping features of the zoos. A Range Officer and foresters help execute these functions.

6.4 Acquisition of Animals Acquisition of Animals can take place through one of the means listed below  Through exchange or gifts from other zoos;  Through Capture and/or Rescue from the wild; and  Through purchase of the animal directly, particularly in case of exotics.

Through literature made available by the Central Zoo Authority (CZA), the Director of the Zoo would be in a position to ascertain surplus speceis that may be available in other zoos and, may thereupon get into direct consultation with the management of the source zoo. Based on the animal in question that is being considered for acquisition (depending upon the Schedule in which the animal is listed under

6 As an integral part of Animal Management all animals (except birds) have been coded and can be uniquely identified. In addition, all carnivore species (for example, lion, tiger, leopard, jaguar etc) and elephants have an electronic chip on their person while important breedng deers have ear tags placed on them. For carnivores, individual feeding and movement protocol is observed. Further, for every animal an “Animal History Sheet” is required to be maintained that will record its origin and keep track of the major life-events of the animal. The sheet is required to be maintained in a specified format. 7 For every animal a feed-scale is maintained that gives out the different items and their respective quantities that must be fed. This feed-scale is required to be prominently displayed for public viewing.

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AS-IS ASSESSMENT the Wildlife Protection Act 1972), detailed procedures and guidelines are provided by the CZA for such acquisition to take place within the due provisions of the law.

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

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ANNEXURE II: ASSOCIATION OF THE DIFFERENT ACTIVITITIES OF THE DFWP WITH THE FUNCTIONAL AREAS IDENTIFIED EARLIER

DFWP Territorial Offices

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION At the Office of Chief Conservator of Forests Conservator of Supervises the work of Conservator of Forests under their Forest Conservation Forests (CCF) control and Management

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Receive letters, files etc. from Superintendent Office Administration Make noting and give comments on the files Office Administration Administrative Forward the files/letters to CCF Office Administration Officer (AO) Receive files/letters from CCF Office Administration Make notings and send to Superintendent Office Administration Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to Administrative Officer Office Administration Receive files/letters from AO Office Administration Make notings and send to concerned branches Office Administration Sorting and reading of fresh dak received daily in the branch Office Administration Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up Dispatch and old references/guidelines necessary for the dealing of the Office Administration

Receiving Branch cases and entry in the movement register Typing of dak and putting up reminders and follow up. Office Administration Filing of documents and restoration of files after page Office Administration marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Office Administration Receive leave applications from Dispatch and Receiving Human Resource Branch Development Human Resource Make comments and notings on the leave applications Development Human Resource Forward the leave applications to Superintendent Establishment Development Branch Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Accounts and Receipt of vouchers and entry thereof Financial Management Budget Branch Posting of vouchers in the relevant registers Financial Management Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management

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Checking of vouchers received from sub disburser and Financial Management checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Financial Management Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and Financial Management the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management

Dealing with Treasury Financial Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials and Financial Management officers Store Branch To carry out all activities to manage the stores in the office Asset Management At the Office of Conservator of Forests Control the postings and transfers of officers in charge of Human Resource ranges and of clerks etc. Development Correspond with commissioner and government of all Office Administration administrative matters. Forest Conservation Inspection and visits to the forests under his control and Management Forest Conservation Monitor surveys and settlements and Management Forest Conservation

Monitor the progress and preparation of working plans and Management Monitor the forest boundaries, their nature and state of Forest Conservation repair, demarcation work in progress and its cost and Management Monitor the roads, buildings and other similar works in Conservator of existence or under construction, their cost, state of repair, Asset Management Forests (CF) new roads, buildings or other works required. Monitor the conditions of the forests, the methods of Forest Conservation treatment employed, natural reproduction, causes etc. and Management Forest Conservation Monitor the protection of the forests and Management Monitor the works of reproduction and cultural improvements, extent, conditions and cost of plantations Forest Conservation made, conditions of nurseries, new sowing and planting and Management required, thinning etc. Forest Conservation Monitor the method of working and management in force. and Management Monitor Timber depots, their situations and adequacy Forest Production Monitor all money transaction in accordance with the rules Financial Management in force

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Forest Conservation Plantation project approval and Management Forest Conservation Reconnaissance report approval and Management Forest Conservation Estimate approval and Management Forest Conservation Constitution of committee for working plan and Management Forest Conservation Appoint working plan officer and Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Divisional Forest Assist Conservator of Forests in executing his duties and All Functions Officer (DFO) attend to any work assigned by him. Receive letters, files etc. from Superintendent Office Administration Make noting and give comments on the files Office Administration Administrative Forward the files/letters to CF/DFO Office Administration Officer (AO) Receive files/letters from CF/DFO Office Administration Make notings and send to Superintendent Office Administration Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to Administrative Officer Office Administration Receive files/letters from AO Office Administration Make notings and send to concerned branches Office Administration Sorting and reading of fresh dak received daily in the branch Office Administration Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the Office Administration Dispatch and cases and entry in the movement register Receiving Branch Typing of dak and putting up reminders and follow up. Office Administration Filing of documents and restoration of files after page Office Administration marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Office Administration Receive leave applications from Dispatch and Receiving Human Resource Branch Development Human Resource Make comments and notings on the leave applications Development Human Resource Forward the leave applications to Superintendent Establishment Development Branch Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development

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Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and Financial Management checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Financial Management Assisting officers/ Dealing Assistants in the Court cases Financial Management Accounts and Maintenance and updation of Cash book, Cash Account, Budget Branch Detailed Accounts register on behalf of sub disburser and Financial Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials and Financial Management officers Assisting officers in all activities that involve generation of Forest Conservation revenue for the department and Management Maintenance and updation of various forms and accounts. Financial Management Preparation of schedules of various recoveries Financial Management Revenue and FCA Assisting officers in all activities that involve diversion of Branch forest land for non-forestry purposes and attracted under Forest Diversion Cases the provisions of the Forest Conservation Act, 1980

Calculation of Compensatory Afforestation measures due to Forest Diversion Cases such diversion Store Branch To carry out all activities to manage the stores in the office Asset Management Assisting officers in all activities related to conducting the Forest Conservation surveys, preparation of technical drawings of different and Management structures Drawing Branch Maintenance and updation of various forms Office Administration Assisting in the verification of actual field details with what Forest Conservation is contained in survey sheets and Management Divisional Office (Territorial) Divisional Forest Officer Responsible for the proper management of the forest Forest Conservation business and for the finance of his division and Management Forest Conservation Take an active part in all technical work and Management DFO-Territorial Control the silviculture of the division and be responsible Forest Conservation for the correctness of all technical operations and Management Make himself thoroughly conversant with the Land Forest Conservation Administration Manual and the land revenue settlements of and Management his division

114

AS-IS ASSESSMENT

To submit a monthly dairy or progress report on progress of Forest Conservation on-going works in the division etc. and Management Forest Conservation Approval on plantation project and Management Forest Conservation Approve reconnaissance report and Management Forest Conservation Plantation estimate report approval and Management Forest Conservation Inspection and payment of plantation work and Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Forest Conservation Preparation of preliminary working plan and Management Forest Industries Forest industries license issuance Management Conduct Auction for tree felling Forest Production Abstract preparation for tree felling Forest Production Permit issue for resin blazing Forest Production Resin blazing- monitor completion of exit procedures Forest Production Auction of fruits Forest Production Sanction of estimate for nursery management Nursery Management Forest Conservation Sanction the use of plants for planned plantation and Management Free supply/public selling of nursery plants Nursery Management Forest Communities

Sanction microplan for forest community development Development Preparation of project report for forest community Forest Communities development Development Forest Communities Monitor the community development work Development Forest Case Verify investigation report Management To monitor that every compartment in the plantation is Nursery Management properly watered Assist Divisional Forest Officer in executing his duties and Deputy DFO All Functions attend to any work assigned by him. Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to DFO Office Administration Receive files/letters from DFO Office Administration Make notings and send to concerned branches Office Administration Receive leave applications from Dispatch and Receiving Human Resource Establishment Branch Development Branch Human Resource Make comments and notings on the leave applications Development

115

AS-IS ASSESSMENT

Human Resource Forward the leave applications to Superintendent Development Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Receipt of vouchers and entry thereof Financial Management

Posting of vouchers in the relevant registers Financial Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and Financial Management checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Financial Management Assisting officers/ Dealing Assistants in the Court cases Financial Management Accounts and Maintenance and updation of Cash book, Cash Account, Budget Branch Detailed Accounts register on behalf of sub disburser and Financial Management the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management

Attending to the works entrusted by senior officials and Financial Management officers Attending to all work entrusted by the DFO from time to Misc. Branch Office Administration time that is not covered in any of the categories. Assisting officers in all activities that involve generation of Forest Production revenue for the department Management Forest Production Maintenance and updation of various forms and accounts. Management Revenue and FCA Forest Production Preparation of schedules of various recoveries Branch Management Assisting officers in all activities that involve diversion of forest land for non-forestry purposes and attracted under Forest Diversion Cases the provisions of the Forest Conservation Act, 1980 Calculation of Compensatory Afforestation measures due to Forest Diversion Cases such diversion Assisting officers in all activities that involve legal cases for Forest Case the department Management Prosecution Forest Case Maintenance and updation of various forms. Branch Management Alerting the DFO of various court cases‟ hearings etc and Forest Case the general preparation of case papers regarding the same. Management

116

AS-IS ASSESSMENT

Drawing Branch Assisting officers in all activities through the conduct of (Patwari, surveys, preparation of technical drawings of different Asset Management Surveyor, structures under or proposed to be constructed Draughsman, Jr. Maintenance and updation of various forms Asset Management Draugtsman, Assisting in the verification of actual field details with what Asset Management Kanoongo) is contained in survey sheets Sorting and reading of fresh dak received daily in the branch Office Administration Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the Office Administration SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Division Office cases and entry in the movement register Receipt and Typing of dak and putting up reminders and follow up. Office Administration despatch Branch Receipt of files after despatch and other branches Office Administration Filing of documents and restoration of files after page Office Administration marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the seniors Office Administration Store Branch To carry out all activities to manage the stores in the office Asset Management Carry out all activities related to demarcation of areas in Demarcation Forest Conservation order to protect the valuable property from encroachments Branch (Patwari) and Management and notifying different categories of forests Territory Range Office Cash disbursement and expenditure within own range. Financial Management Human Resource Payment of pay and labour Development

Communicate orders and instructions to his subordinates Office Administration Forest Conservation Check and control all work within his range and Management Ensure that government funds and used in most economical Financial Management and efficient way Human Resource Ensure good work from his subordinates Development Ensure highest revenue from his range Forest Production Forest Ranger Collect, check and consolidate all returns and registers to Forest Territorial prepare the monthly range accounts and carry out all office Administration work Prevent any misuse of authority by sub-ordinates especially Forest Case in compounding forest offences. Management Forest conservation Formulation of plantation project and management Forest conservation Area identification for plantation and management Forest conservation Conduct reconnaissance survey and prepare map and management

117

AS-IS ASSESSMENT

Forest conservation Prepare the plantation estimate report and management Forest conservation Execution and monitoring of plantation work and management Forest conservation Data collection and compilation of working plan and management Forest Industries Field verification for license issue to industries Management Forest conservation Tree inspection as per marking and management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Physical verification of forests and data collection for resin Forest Production Monitor the exit of forest owners after resin blazing Forest Production Assess fruit production and identify reserve price Forest Production Estimate for nursery management Nursery Management Estimate plantation requirements Nursery Management Free supply/public selling of nursery plants Nursery Management Forest Case Verify Investigation Report Management Forest Case Prepare case for prosecution Management Sorting and reading of fresh dak received daily in the branch Office Administration Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the Office Administration

Clerk cases and entry in the movement register Typing of dak and putting up reminders and follow up. Office Administration Filing of documents and restoration of files after page Office Administration marking, linking and recording in the movement register

118

AS-IS ASSESSMENT

Office Type: Research Office

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION At the CF(Research & Training) Office Forest Research & Monitor the progress of research projects Development Prepare pamphlets for completed research projects and Forest Research &

distribute to public Development SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Forest Research & Monitor the growth of the quality plants Development CF(Research & Receive requests from research institutions to set-up Forest Research & Training) research plots Development Coordinate with concerned Divisional offices to set up Forest Research & research plots Development Identify and analyse the problems facing plants and Forest Research & forests in the state Development Coordinate with external research institutions to set up Forest Research & research plots in identified divisions Development Assist Conservator of Forests in executing his duties and Forest Research & DFO (Research) attend to any work assigned by him. Development Coordinate and monitor the training programmes DFO (Training) DFO (Training) conducted at the training centre.

Forest Ranger- Undertake such activities of assistive nature that the CF Forest Research & Research requires to be performed Development Receive letters, files etc. from Superintendent Office Administration Make noting and give comments on the files Office Administration Administrative Forward the files/letters to CF/DFO Office Administration Officer Receive files/letters from CF/DFO Office Administration Make notings and send to Superintendent Office Administration Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to Administrative Officer Office Administration Receive files/letters from AO Office Administration Make notings and send to concerned branches Office Administration Sorting and reading of fresh dak received daily in the Office Administration branch Locating of relevant files from the record Office Administration Dispatch and Putting up linking of documents and locating & putting Receiving Branch up old references/guidelines necessary for the dealing of Office Administration the cases and entry in the movement register Typing of dak and putting up reminders and follow up. Office Administration Receipt of files after despatch and other branches Office Administration

119

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION At the CF(Research & Training) Office Filing of documents and restoration of files after page Office Administration marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the Office Administration seniors Receive leave applications from Dispatch and Receiving Human Resource Branch Development Human Resource Make comments and notings on the leave applications Development SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Human Resource Forward the leave applications to Superintendent Establishment Development Branch Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant Financial Management registers Maintenance and updation of various forms and Financial Management accounts. Accounts and Assisting officers/ Dealing Assistants in the Court cases Financial Management Budget Branch Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and Financial Management the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials and Financial Management officers Carry out all activities related to conducting training in Human Resource Training Branch the training institute Development Store Branch To carry out all activities to manage the stores in the Asset Management office

120

AS-IS ASSESSMENT

Office Type: Monitoring & Evaluation Office

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION At the Office of the Chief Conservator of Forests (M&E) Monitoring & Supervises the work of Conservator of Forests (M&E) and CCF- M&E Evaluation and CF (Research & Training) Research and Training

Field visits to check the status of plantation under various Monitoring & SHARED BE NOT TO DOCUMENT: CONFIDENTIAL scheme Evaluation Monitoring & Evaluation and grading of success of plantation Evaluation Monitoring & Review of the working plan of various divisions Evaluation CF- M&E Monitoring & Receive budgets from PCCF for various schemes Evaluation Monitoring & Disbursement of budget to divisional offices Evaluation Monitoring & Monitoring of plantation sites and budget utilization Evaluation Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration

Superintendent Forward the files/letters to CF Office Administration Receive files/letters from CF Office Administration Make notings and send to concerned branches Office Administration Sorting and reading of fresh dak received daily in the Office Administration branch Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the Office Administration Dispatch and cases and entry in the movement register Receiving Branch Typing of dak and putting up reminders and follow up. Office Administration Receipt of files after despatch and other branches Office Administration Filing of documents and restoration of files after page Office Administration marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the Office Administration seniors Receive leave applications from Dispatch and Receiving Human Resource Branch Development Establishment Human Resource Branch Make comments and notings on the leave applications Development Forward the leave applications to Superintendent Human Resource

121

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION At the Office of the Chief Conservator of Forests (M&E) Development Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development

CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and Financial Management checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Financial Management Assisting officers/ Dealing Assistants in the Court cases Financial Management Accounts and Budget Branch Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and Financial Management the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management

Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials and Financial Management officers Store Branch To carry out all activities to manage the stores in the Asset Management office

Office Type: Wildlife and Zoo Management Office DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Office of the Chief Wildlife Warden (CCF-Wildlife) Approval on NOC for gun license Wildlife Management Certificate issue for wildlife articles Wildlife Management Permission for wild animal‟s body issuance to Wildlife Management Chief Wildlife research/academic purpose Warden Census of wildlife animals Wildlife Management Zoological Parks Give permission for exchange of animals Management Grant permission for acquisition of animals Zoological Parks

122

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Management Assist Chief Wildlife Warden in executing his duties and Wildlife Management Deputy Chief perform field verification duties as may be entrusted and Zoological Parks Wildlife Warden by the CWLW from time to time Management Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to CF Office Administration Receive files/letters from CF Office Administration

Make notings and send to concerned branches Office Administration SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Sorting and reading of fresh dak received daily in the Office Administration branch Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing Office Administration of the cases and entry in the movement register Maintenance and updation of various other registers Office Administration such as casual leave, etc. etc. Dispatch and Typing of dak and putting up reminders and follow up. Office Administration Receiving Branch Assisting officers/ Dealing Assistants in the Court cases Office Administration and preparation of. Receipt of files after despatch and other branches Office Administration Filing of documents and restoration of files after page marking, linking and recording in the movement Office Administration

register Carrying out miscellaneous duties entrusted by the Office Administration seniors Receive leave applications from Dispatch and Receiving Human Resource Branch Development Human Resource Make comments and notings on the leave applications Development Human Resource Establishment Forward the leave applications to Superintendent Development Branch Receive approved/denied leave applications from Human Resource

Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Accounts and Issue of muster rolls to the sub disbursers Financial Management Budget Branch Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and Financial Management

123

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION checking of entry in their respect in the relevant registers Maintenance and updation of various forms and Financial Management accounts. Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser Financial Management and the Disbursing Officer

Preparation of schedules of various recoveries Financial Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG as no consolidated receipt of ever sent by the treasury or Financial Management the AG Punjab Attending to the works entrusted by senior officials Financial Management and officers Other miscellaneous works Financial Management Assisting officers in all activities that involve legal Forest Case cases for the department Management Forest Case Maintenance and updation of various forms. Prosecution Branch Management Alerting the CWLW of various court cases‟ hearings etc Forest Case and the general preparation of case papers regarding

Management the same. Store Branch To carry out all activities to manage the stores in the Asset Management office Attending to all work entrusted by the Chief Wildlife Miscellaneous Warden from time to time that is not covered in any of Office Administration Branch the categories. Office of the Conservator of Forests (CF)- Wildlife CF- Wildlife Supervises the work of DFO- Wildlife under him Wildlife Management Assist Conservator of Forests in executing his duties DFO-Wildlife Wildlife Management and attend to any work assigned by him. Receive letters, files etc. from Superintendent Office Administration Make noting and give comments on the files Office Administration Administrative Forward the files/letters to CF Office Administration Officer Receive files/letters from CF Office Administration Make notings and send to Superintendent Office Administration Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to AO Office Administration Receive files/letters from AO Office Administration Make notings and send to concerned branches Office Administration

124

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Receive leave applications from Dispatch and Receiving Human Resource Branch Development Human Resource Make comments and notings on the leave applications Development Human Resource Forward the leave applications to Superintendent Establishment Development Branch Receive approved/denied leave applications from Human Resource Superintendent Development

Human Resource SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant Financial Management registers Maintenance and updation of various forms and Financial Management accounts. Assisting officers/ Dealing Assistants in the Court cases Financial Management Accounts and Maintenance and updation of Cash book, Cash Account,

Budget Branch Detailed Accounts register on behalf of sub disburser Financial Management and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser Financial Management and the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management Miscellaneous Attending to the works entrusted by senior officials Office Administration branch and officers Assisting officers in all activities that involve legal Forest Case cases for the department Management Forest Case Maintenance and updation of various forms. Prosecution Branch Management Alerting the CF of various court cases‟ hearings etc and Forest Case the general preparation of case papers regarding the Management same. Dispatch and Sorting and reading of fresh dak received daily in the Office Administration

125

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Receipt Branch branch Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing Office Administration of the cases and entry in the movement register Typing of dak and putting up reminders and follow up. Office Administration Receipt of files after despatch and other branches Office Administration Filing of documents and restoration of files after page

marking, linking and recording in the movement Office Administration SHARED BE NOT TO DOCUMENT: CONFIDENTIAL register Carrying out miscellaneous duties entrusted by the Office Administration seniors Maintenance and updation of various other registers Office Administration such as casual leave, etc. Store Branch To carry out all activities to manage the stores in the Asset Management office Office of the Conservator of Forests (CF)- Parks and Protected Areas CF-PPA Supervises the work of Field Director- Zoo and ther Zoological Parks zoos under him Management DFO-Wildlife Assist Conservator of Forests (PPA) in executing his Zoological Parks duties and attend to any work assigned by him. Management Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration

Superintendent Forward the files/letters to CF/DFO Office Administration Receive files/letters from CF/DFO Office Administration Make notings and send to concerned branches Office Administration Receive leave applications from Dispatch and Receiving Human Resource Branch Development Human Resource Make comments and notings on the leave applications Development Human Resource Forward the leave applications to Superintendent Establishment Development Branch Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Accounts and Issue of muster rolls to the sub disbursers Financial Management Budget Branch Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and Financial Management

126

AS-IS ASSESSMENT

Assisting officers/ Dealing Assistants in the Court cases Financial Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser Financial Management and the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials Financial Management and officers Miscallaneous Attending to all work entrusted by the CF- Wildlife branch from time to time that is not covered in any of the Office Administration categories. Assisting officers in all activities that involve legal Forest Case cases for the department Management Forest Case Maintenance and updation of various forms. Prosecution Branch Management Alerting the CF of various court cases‟ hearings etc and Forest Case the general preparation of case papers regarding the Management same. Sorting and reading of fresh dak received daily in the Office Administration branch Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing Office Administration of the cases and entry in the movement register Dispatch and Typing of dak and putting up reminders and follow up. Office Administration Receipt Branch Receipt of files after despatch and other branches Office Administration Filing of documents and restoration of files after page marking, linking and recording in the movement Office Administration register Carrying out miscellaneous duties entrusted by the Office Administration seniors Store Branch To carry out all activities to manage the stores in the Asset Management office

127

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Office of Divisional Forest Officer- Wildlife Preparation of wildlife master plan Wildlife Management Wildlife compensation claim from affected person Wildlife Management Estimation of compensation Wildlife Management Compensation sanction Wildlife Management No objection certification applications for gun-license Wildlife Management Wildlife crimes Wildlife Management FIR lodging for wildlife crimes Wildlife Management

DFO- Wildlife SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Fix the responsibility for wildlife crimes Wildlife Management Declare an animal as vermin Wildlife Management Public notice for hunting Wildlife Management Permission for hunting a wild animal Wildlife Management Application for certification wildlife articles Wildlife Management Assessment and inspection of wildlife articles Wildlife Management Dead body issue to research institutes Wildlife Management Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to DFO Office Administration Receive files/letters from DFO Office Administration Make notings and send to concerned branches Office Administration Receive leave applications from Dispatch and Receiving Human Resource Branch Development Human Resource Make comments and notings on the leave applications Development Human Resource Forward the leave applications to Superintendent Establishment Development Branch Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and Accounts and checking of entry in their respect in the relevant Financial Management Budget Branch registers Maintenance and updation of various forms and Financial Management accounts. Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Financial Management

128

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Detailed Accounts register on behalf of sub disburser and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser Financial Management and the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management

Dealing with Treasury Financial Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials Financial Management and officers Attending to all work entrusted by the DFO from time Misc. Branch to time that is not covered in any of the categories Office Administration above. Assisting officers in all activities that involve legal Forest Case cases for the department Management Forest Case Maintenance and updation of various forms. Prosecution Branch Management Alerting the DFO of various court cases‟ hearings etc Forest Case and the general preparation of case papers regarding Management the same. Sorting and reading of fresh dak received daily in the

Office Administration branch Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing Office Administration of the cases and entry in the movement register Receipt and Typing of dak and putting up reminders and follow up. Office Administration despatch Branch Receipt of files after despatch and other branches Office Administration Filing of documents and restoration of files after page marking, linking and recording in the movement Office Administration register Carrying out miscellaneous duties entrusted by the Office Administration seniors Store Branch To carry out all activities to manage the stores in the Asset Management office Wildlife Range Office Inspection and verification of compensation claim Wildlife Management Verification for NOC for gun license and prepare the Wildlife Management Wildlife Inspector inspection report Wildlife crimes Wildlife Management Fine collection from offenders Wildlife Management

129

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Present the offender before executive magistrate Wildlife Management Assessment of animal population in the sanctuary Wildlife Management Assessment and inspection of wildlife articles Wildlife Management Sorting and reading of fresh dak received daily in the Office Administration branch Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing Office Administration

of the cases and entry in the movement register SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Clerk Typing of dak and putting up reminders and follow up. Office Administration Filing of documents and restoration of files after page marking, linking and recording in the movement Office Administration register Carrying out miscellaneous duties entrusted by Wildlife Office Administration Inspector Office of Field Director- Zoo Zoological Parks Finalize time table for daily display of animals Management Zoological Parks Give permission for procurement Management Approve Disinfection, Vaccination, De-worming Zoological Parks schedule Management Identify if any Zoo has surplus of a required species Zoological Parks Management Communicate with Field Director of identified zoo for Zoological Parks animal exchange / gift Management Take permission from Central Zoo Authority for Zoological Parks Field Director- Zoo exchange of animals Management Take permission from Wildlife Warden for exchange of Zoological Parks animals Management Update Inventory of animals in zoo Zoological Parks Management Exchange animals Zoological Parks Management Seek permission for induction requirement of a Zoological Parks captured / rescued animal Management Prepare plan for acquisition of animals Zoological Parks Management Receive letters, files etc. from various wings/ranges Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to FD Office Administration Receive files/letters from FD Office Administration Make notings and send to concerned wings/ranges Office Administration

130

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Prepare Feed Scale for each animal detailing item, Zoological Parks quantity & feeding frequency Management Update feed scale according to Season and / or animal Zoological Parks observation Management Zoological Parks Observe items in the veterinary Store Management Visit animal Zoological Parks Management

Prepare Animal Treatment Card Zoological Parks SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Management Shift the animal to Hospital Zoological Parks Management Make entry in OPD register Zoological Parks Management Treat the animal as OPD patient Zoological Parks Management Shift the animal to Hospital Zoological Parks Veterinary Wing Management (Senior Veterinary Treat the animal in hospital as an in-patient Zoological Parks Officer, Management Veterinary Officer, Update all treatment and medication given to animal Zoological Parks Veterinary along with its situation Management Pharmacist Infection problem reported during Daily report by Zoo Zoological Parks Veterinary keeper Management Compounder Execution of work – oral vaccination, de-worming, Zoological Parks Veterinary disinfection etc. Management Attendant) Prepare execution report and submit to Field Director Zoological Parks Management Prepare Disinfection schedule Zoological Parks Management Prepare Vaccination schedule Zoological Parks Management Prepare De-worming schedule Zoological Parks Management Execution of work – injections to concerned animals Zoological Parks Management Prepare execution report and submit to Field Director Zoological Parks Management Identify requirement for animal breeding Zoological Parks Management Identify animal for breeding / mixing Zoological Parks Management Suggest and guide Animal management wing for Zoological Parks breeding / mixing Management

131

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Prepare procurement plan as per Feed Scales Zoological Parks Management, Asset Management Seek Field Director‟s permission for procurement Zoological Parks Procurement Range Management (Range Officer, Procure items Zoological Parks Forester) Management Disburse items to Animal Management Wing for each Zoological Parks

animal as per feed scale Management SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Update Store register Zoological Parks Management Zoological Parks Identify compatible groups for each type of animals Management Zoological Parks Prepare movement plan of animals Management Zoological Parks Prepare Time Table for display of animals Management Move animals according to time table and movement Zoological Parks plan for daily display Management Prepare food as required (cook, cut etc.) Zoological Parks Management Dispatch prepared food for each animal Zoological Parks Management

Animal Management Feed food to animal using Forrester and daily wage Zoological Parks Range staff Management (Range Officer, Update Animal History Sheet Zoological Parks Forester Management Forest Guards) Daily report by Zoo keeper Zoological Parks Management Enter in Animal history file Zoological Parks Management Pass on observation to Veterinary Division Zoological Parks Management Maintain Stud Book for all animals identified for Zoological Parks breeding / mixing Management Inform veterinary wing about readiness / requirement Zoological Parks of an animal for breeding Management Facilitate animal breeding Zoological Parks Management All construction and maintenance related activities in Building & the zoo in so far as civil construction activities are Asset Management Maintenance Range concerned All activities related to landscaping and maintenance Zoological Parks Landscaping Range of gardens in the zoological park Management

132

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Zoological Parks Update animal inventory status Management Security Wing Receive fees from zoo visitors Zoological Parks (Zoo keepers Management Security Guards) Issue tickets to visitors Zoological Parks Management Receive leave applications from Dispatch and Receiving Human Resource Branch Development

Human Resource SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Make comments and notings on the leave applications Development Human Resource Forward the leave applications to Superintendent Establishment Development Branch Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and checking of entry in their respect in the relevant Financial Management registers Maintenance and updation of various forms and Financial Management accounts. Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Accounts and Detailed Accounts register on behalf of sub disburser Financial Management Budget Branch and the Disbursing Officer Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser Financial Management and the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials Financial Management and officers Receipt and Sorting and reading of fresh dak received daily in the Office Administration despatch Branch branch

133

AS-IS ASSESSMENT

DESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTION Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing Office Administration of the cases and entry in the movement register Typing of dak and putting up reminders and follow up. Office Administration Receipt of files after despatch and other branches Office Administration Filing of documents and restoration of files after page marking, linking and recording in the movement Office Administration

register SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Carrying out miscellaneous duties entrusted by the Office Administration seniors To carry out all activities to manage the stores in the Store Branch Asset Management office

Office Type - Soil Conservation Offices: Activities at the Soil Conservation Offices are similar to those at the Territorial Divisions except that all works undertaken here necessarily relate to soil conservation.

Office Type – Forest Conservation Offices:

DESIGNATION RESPONSIBILITIES HIGH- LEVEL FUNCTION

At the Office of the Chief Conservator of Forests- Forest Conservation (FC) To monitor and manage all forest conservation related Forest Conservation and CCF- FC activities and acts in various DFWP offices in state Management Monitoring of implementation of Forest Conservation Acts Forest Conservation and in the state. Management CF- FC Periodic review and monitoring of all forest conservation Forest Conservation and related activities in various offices Management Receive letters, files etc. from Superintendent Office Administration Make noting and give comments on the files Office Administration AO Forward the files/letters to CCF Office Administration Receive files/letters from CCF Office Administration Make notings and send to Superintendent Office Administration Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to AO Office Administration Receive files/letters from AO Office Administration Make notings and send to concerned branches Office Administration Drawing Branch Assisting offices in preparation of technical drawings of Forest Conservation and (FMO, Draftsman) different structures Management

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DESIGNATION RESPONSIBILITIES HIGH- LEVEL FUNCTION At the Office of the Chief Conservator of Forests- Forest Conservation (FC) Assisting in the verification of actual field details with Forest Conservation and what is contained in survey sheets Management Assisting offices in all activities related to conducting the Forest Conservation and Surveyor surveys Management

Office Type – Forest IT&E Offices:

SHARED BE NOT TO DOCUMENT: CONFIDENTIAL DESIGNATION RESPONSIBILITIES HIGH LEVEL FUNCTION At the Office of the Chief Conservator of Forests- IT &E Forest Extension and Planning and monitoring of all computerization activities Awareness, IT in the department Management Forest Extension and Supervise all awareness generation activities of the CCF- IT & E Awareness, IT department Management Forest Extension and Supervise the work of Conservator of Forests- I & E and Awareness, IT other officers under him. Management Receive letters, files etc. from Superintendent Office Administration Make noting and give comments on the files Office Administration Administrative Forward the files/letters to CCF Office Administration Officer Receive files/letters from CCF Office Administration Make notings and send to Superintendent Office Administration Supervise the work of data entry operators and other IT IT Management staff members under him Provide support to various forest offices for their IT IT Management related activities (Hardware, Software etc.) System Manager MIS report generation to support senior officials in IT Management decision making Running and maintaining various IT systems in the IT Management department. At the Office of the Conservator of Forests- I &E Plan and monitor all awareness generation activities of Forest Extension and CF- I&E the department Awareness Assist Conservator of Forests in executing his duties and Forest Extension and DFO- I&E attend to any work assigned by him. Awareness Receive letters, files etc. from Superintendent Office Administration Administrative Make noting and give comments on the files Office Administration Officer Forward the files/letters to CF/DFO Office Administration

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Receive files/letters from CF/DFO Office Administration Make notings and send to Superintendent Office Administration Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to AO Office Administration Receive files/letters from AO Office Administration Make notings and send to concerned branches Office Administration

Receive leave applications from Dispatch and Receiving Human Resource SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Branch Development Human Resource Make comments and notings on the leave applications Development Human Resource Forward the leave applications to Superintendent Establishment Development Branch Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource branch Development Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management

Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and Financial Management checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Financial Management Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and Financial Management Accounts and the Disbursing Officer Budget Branch Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and Financial Management the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials and Financial Management officers

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Sorting and reading of fresh dak received daily in the Office Administration branch Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the Office Administration Dispatch and cases and entry in the movement register Receipt Branch Typing of dak and putting up reminders and follow up. Office Administration Receipt of files after despatch and other branches Office Administration

Filing of documents and restoration of files after page SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Office Administration marking, linking and recording in the movement register Carrying out miscellaneous duties entrusted by the Office Administration seniors

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Office Type – Administration Office:

DESIGNATION RESPONSIBILITIES HIGH LEVEL FUNCTION At the Office of the Principal Chief Conservator of Forests- Administration Monitor all administration related activities in the PCCF department and provide necessary approval where All Functins

required SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Human Resource Development, Office Monitor all administration related activities in the APCCF- Administration, Financial department and provide necessary approval where Administration Management, Asset required Management, Forest Budgets Supervise the work of Deputy Director- E&A and Deputy Human Resource Director- Statistics. Development, Office Administration, Financial CF- PPP Management, Asset Management, Forest Budgets Monitor all activities related to Human Resources, Human Resource Finance & Accounts, Budgeting, Purchase, Stores etc. Development, Office

Administration, Financial Dy. Director- E&A Management, Asset Management, Forest Budgets Dy. Director- Monitor all activities pertaining to statistics in the All Functions Statistics department. Receive letters, files etc. from Superintendent Office Administration Make noting and give comments on the files Office Administration Administrative Forward the files/letters to DD Office Administration Officer Receive files/letters from DD Office Administration Make notings and send to Superintendent Office Administration Receive letters, files etc. from various branches Office Administration Make noting and give comments on the files Office Administration Superintendent Forward the files/letters to AO Office Administration Receive files/letters from AO Office Administration Make notings and send to concerned branches Office Administration Establishment Receive leave applications from Dispatch and Receiving Human Resource Branch Branch Development

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Human Resource Make comments and notings on the leave applications Development Human Resource Forward the leave applications to Superintendent Development Receive approved/denied leave applications from Human Resource Superintendent Development Human Resource Make comments and notings on the leave applications Development Send the leave applications to Receiving and dispatch Human Resource

branch Development SHARED BE NOT TO DOCUMENT: CONFIDENTIAL Receipt of vouchers and entry thereof Financial Management Posting of vouchers in the relevant registers Financial Management Issue of muster rolls to the sub disbursers Financial Management Receipt of Accounts from the sub disbursers Financial Management Checking of vouchers received from sub disburser and Financial Management checking of entry in their respect in the relevant registers Maintenance and updation of various forms and accounts. Financial Management Assisting officers/ Dealing Assistants in the Court cases Financial Management Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and Financial Management Accounts and the Disbursing Officer Budget Branch Assisting officers/ Dealing Assistants in the Court cases Financial Management

Maintenance and updation of Cash book, Cash Account, Detailed Accounts register on behalf of sub disburser and Financial Management the Disbursing Officer Preparation of schedules of various recoveries Financial Management Preparation of accounts for AG and senior officers Financial Management Dealing with Treasury Financial Management Reconciliation of accounts with the Treasury and AG Financial Management Attending to the works entrusted by senior officials and Financial Management officers Store Branch To carry out all activities to manage the stores in the Asset Management office Complaints & Monitor the timely resolution of complaints received and All Functions, Office Feedback Branch prepare reports. Administration Coordinate the Right to Information activities of the All Functions, Office RTI Branch department Administration Assisting forest offices in all activities that involve Financial Management, Revenue Branch generation of revenue for the department Forest Production Attending to all work entrusted by the senior Miscellaneous management from time to time that is not covered in any Office Administration Branch of the categories.

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Sorting and reading of fresh dak received daily in the Office Administration branch Locating of relevant files from the record Office Administration Putting up linking of documents and locating & putting up old references/guidelines necessary for the dealing of the Office Administration Receipt and cases and entry in the movement register Dispatch Branch Typing of dak and putting up reminders and follow up. Office Administration Receipt of files after despatch and other branches Office Administration

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ANNEXURE III: GUIDELINES FOR THE DRAFTING OF THE WORKING PLAN

NATIONAL WORKING PLAN SUMMARY ORGANIZATION STRUCTURE  All forests are managed under the prescriptions of a working plan/scheme approved by the authority designated by the Ministry of Environment & Forests, Government of India.  A detailed working plan is prepared for large areas such as forest division; working schemes are prepared for smaller areas for a specific purpose of areas like private, village, municipal,

cantonment forests etc. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  The Ministry of Environment & Forests consists of Director General of Forests & Special Secretary to the Government of India, Additional Director General of Forests, Inspector General of Forests, Deputy Inspector General of Forests, and Assistant Inspector General of Forests. The states have various levels of which Conservator of Forests Working Plan and Working Plan Officer (DCF) are the key functionaries. At the Policy/Supervisor Level there are PCCF/APCCF/CCF while at the Field Supervisor Level, there are Chief Conservator/Conservator of Forests Working Plan.  Working plan is generally revised every 10 years; and on an average, one Conservator supervises the work of four working plan divisions.  The working plan of forests other than those under the control of Forest Department like municipal, cantonment, private, village, etc., forests can be prepared by Working Plan Officer on the request of the owner by owner themselves or through outside consultants. Micro-plan of jointly managed forests is prepared by forest staff of territorial division as per MOU and in consultation with the communities involved. The microplan so prepared is integrated with the working plan of that territorial division.

 Head quarter of territorial division is generally the head quarter of working plan division as well. It facilitates proper coordination and smooth flow of information/records between territorial and working plan division.  Budget and Accounts for working plan is regulated by the rules and regulations of the State/UT Government. The proposed estimate is prepared by the Working Plan Conservator a year before the working plan revision is due to commence and copies sent to the DFO and the Territorial Conservator concerned also.

STORES, EQUIPMENT, FURNITURE, VEHICLES, STATIONARY, BOOKS, MAPS, AERIAL PHOTOGRAPHS AND SATELLITE IMAGERY

 Normally the DFO/Working Plan Conservator supplies two copies of map, cut and mounted on 1:25000 scales. In addition, the DFO also supplies six copies of complete and up-to-date sets of map on 1:50,000 scale.  The WPO, soon after his joining duty, is supplied with up-to-date Compartment Histories and Control Forms by the DFO.

WORKING PLAN PREPARATION

 The working plan starts with the preparation of the First Preliminary Working Plan Report. The normal procedure regarding preparation of the First Preliminary Working Plan Report is for the

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Working Plan Conservator to ask the Territorial Conservator and the DFO, six months or more in advance, for notes on the operation of the current working plan. These notes briefly review the results of management during the past few years, and point out whether the general system of management is satisfactory or not, and if the later suggest any necessary change to improve matters. The two Conservators then discuss these notes personally, and then the CCF/APCCF Working Plan and the PCCF are consulted to arrive at the greatest possible measure of agreement regarding any changes in management that may be necessary in the revised plan.  During the working season immediately preceding that in which the working plan revision is due to commence, the concerned Territorial Conservator inspects the forests concerned, and writes

the First Preliminary Working Plan Report during or soon after his tour. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  First PWPR is of considerable importance as it forms the basis of the WPO‟s intensive fieldwork. Usually very brief comments are required on Part I of the working plan regarding such sections which are required to be updated.  Part II requires detailed comments and close analysis of the results of the past management for each Working Circle separately. Success or failure and reasons, if known, are taken note of; the impact of the past working and the extent of harvesting are reviewed. The First PWPR also indicates the work that the WPO has to do during first year‟s field work; makes clear what information he has to collect, what maps he has to prepare, the type and intensity of enumerations he has to do in each Working Circle, and so on. In short, the content of the First PWPR will be: necessary details of the working plan area, review of past management including the extent of harvesting, proposed maps to be prepared or revised, information to be collected and sources of information, list and type of field work to be done, and time schedule for various works to be done by the WPO.  This draft First PWPR is deliberated upon in the meeting by a Committee chaired by the

PCCF which then approves the report with changes as deemed necessary. The approved First PWPR shall be final and shall imply the consent of all concerned including the State Govt. and the Govt. of India.  The Second PWPR is like the first draft of the actual working plan written in the same format. By this time the WPO has completed collection of resource data, growth and yield statistics, and completed stock mapping. It is written by the WPO generally in the first slack fieldwork season (normally monsoon period). At this stage the WPO is not much concerned with Part I, Chapters I to IV of the Plan; all it needs to say in this connection is that data are being collected to bring these chapters up to date. Chapter V on “Past Systems of Management” should be written as completely as possible. Chapter VI on “Statistics of growth and yield” should be completed soon after the data has been compiled and analyzed.  Part II will be written, as nearly as possible, if it were the final working plan, chapter by chapter, and using more or less standardized paragraph headings in their proper order. The write up of Part II shall be based on information generated from the field work and resources data. The main outline will be those of the First PWPR incorporating all additions and changes that have been made in the meanwhile. The report is completely self-contained so that it is not necessary to refer to any other document to understand it.  This report is kept ready at least two months before the ensuing fieldwork. The procedure for asking comments, holding discussions and finalization of Second PWPR is similar to the First PWPR, as described in previous paragraph, Once this report has been sanctioned no major change is ordinarily made in the revised plan.

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DESCRIPTIVE FIELD WORK

 The first duty of the WPO in the field is to inspect and examine his plan area, blocks, compartments, and sub-compartments; see that they are demarcated on the ground for the purposes of the new plan.  The WPO brings all the previous descriptions of compartments up to date incorporating all the important changes brought about by various factors. Description should have the composition, quality, age, density, and general characteristics of the growing stock.

 Stock mapping should be done regularly traversing the compartment so as to cover the entire area SHARED BE NOT TO DOCUMENT: CONFIDENTIAL making assessment of site quality, species composition, crop density, crop age, etc.; all locations where any of these parameters change should be depicted/ delineated on the map. Presence of specific features within the compartment, namely grassy patches, scattered trees, plantation raised, etc., should also be depicted on the stock map.  Use of modern tools like GPS should also be encouraged for delineating ground locations. An effort should be made by the WPO to develop a fully functional GIS as an integral part of working plan exercise, and train the staff to use the same in the collection data and preparation of reports.

SURVEY AND ASSESSMENT OF NATURAL RESOURCES

 Assessment of natural resources is an essential and integral component of working plan exercise. On the basis of analysis, past performance is evaluated and future management finalized. In forest crops one has to identify multi-dimensional populations with various parameters and attributes. Forest data to be collected by WPO may cover:

o Individual tree species stand or forest type through enumeration of growing stock o Form and composition of crop- according to age, quality, extent, etc., and its distribution o Statistics of growth and yield through stump and stem analysis as well as from other available records o Status of regeneration o Status/success of plantations o Forest soil types o Socio economic survey o Bamboo and rattans o Common non-timber forest produces  A committee with the Conservator Working Plan, as its chairman, studies the various options and finalizes the actual method and procedure for sampling including its precision and intensity to meet the objectives of working plan preparation fully within the time and budgetary support available to him. The intensity of sampling should not be less than 5% in case satellite imagery and other modern tools are not used. With the use of modern tools, sampling intensity can be reduced to 1%. Enumerations are ordinarily done in 10 cm diameter- breast-height classes. Enumeration can be total or partial; further, the partial one can be random or systematic. There is considerable literature on the subject of forest sampling, which can be referred to for details. Past enumeration data can be used or pilot survey carried out for the calculation of population variance.

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 While carrying out enumeration, status of regeneration of main species at plot centre of 5-10 per cent plots may be recorded for the Woody plants of establishment height or cover, Woody shoots less than establishment height, Non woody (whippy), Un-established and Absent categories.  It is sometimes necessary to prepare detailed stock maps of regeneration in order to prescribe correct silvicultural treatment particularly for Irregular, Group Shelter Wood, Group Selection, and Selection Systems.  An up-to-date and reliable knowledge of man-made forest plantations is necessary in respect of species, harvesting, and corrective measures. In general, a record of all plantations is maintained in plantation journals; and information about success per cent, mortality, and growth recorded

therein for five years or so. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL  The detailed soil survey is not required for the revision of working plan; however, the WPO will generally describe soil and rock types based on standard nomenclatures. Generally descriptions of soil depth, such as, shallow, deep, and very deep shall facilitate future selection of planting species.  It is necessary to assess the dependence of villagers on the forests for their livelihood needs. This is also important in the context of preparation of the micro-plan for Joint Forest Management. Help of Sociologist/Economists/Socio- economists/Recognized Institutes may be taken for this purpose.  Available information on socio-economic status of the people living in and around forests should be collected and analyzed to bring forth the importance of forest product and forestry operation for the people and to formulate suitable management strategies to improve their socio economic status particularly that of tribal and economically backward communities.  The WPO does the survey of NTFP through old records, local enquiry, and assessment of quantity through sampling. Survey of medicinal plants is invariably done. Data collected by NGOs on NTFP may also be used.

 For Bamboo/Cane Survey two stage-stratified sampling is done. In the first stage, sampling is carried out to estimate the number of clumps per unit; whereas in the second stage sub-sampling is carried out to estimate the number of culms of various ages per clump.  The WPO is not required to undertake wildlife survey. Advantage is taken of the figures of wildlife census carried out by the Wild Life Preservation Organization/Wildlife Wing. The WPO should mention the location of water holes, suitable habitat for wild animals, measures needed to conserve and improve the same, and anything conspicuous and beneficial to wildlife.

GENERAL INSTRUCTIONS

 The WPO during his plan preparation will hold consultation with revenue authorities and panchayats about the expectations of forest dependent people and try to accommodate the same as far as possible to the extent that they are commensurate with the technical needs of forest management.  The complete plan is first passed by the Working Plan Conservator. He then sends two copies to the PCCF. After examination at his level, The PCCF sends one copy to the Regional CCF of the Ministry of Environment & Forests who after examining the same accords the approval on behalf of the Government of India either as such or after necessary alterations and modifications.  As soon as the Regional CCF has approved the plan, two copies of the same are sent to the Secretary, Forest Department of the State Government, with a letter applying for Government

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sanction of the plan. The sanction will be deemed to have been received if there is no response from the State Government within three months.  Any alteration in a plan involving points of technical importance or leading to deviations from the prescriptions, which is proposed by a Territorial Conservator, should be sent with the necessary draft amendment through the Working Plan Conservator and the PCCF to the Regional CCF, GOI for approval. Similarly, amendments proposed by the Working Plan Conservator should be sent to the Regional CCF through the PCCF. When the Regional CCF has approved an amendment, the Working Plan Conservator arranges for sufficient copies of it to be printed and issued to all persons who have copies of the working plan. Amendments are serially numbered; the number and date of

sanctioning letter is also given. SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

PREPARATION OF MAPS BY WPO

 All maps are updated, revised or new maps prepared, wherever necessary, during working plan preparation/revision.  Management Map is prepared on 1:50,000 scales. The WPO prepares two uncut and un-mounted master copies.  Working Plan Map are prepared on 1:15,000 scale cut and mounted.  When reading a working plan, it is inconvenient and unnecessary, except when detailed information is sought, to have to refer to a separate working plan/management map. Thus, each working plan will include a small reference map on the inside of the back cover.  Compartment History has to be written by the WPO as his inspection of forests proceeds and should be typed at once on the standard forms.  General prescriptions of the working plan should be written in such a way that it is quite clear as to

what constitutes a deviation. Control forms should be prepared to include each of these prescriptions, as well as all definite suggestions regarding other operations left at the discretion of the territorial staff.

OTHER IMPORTANT MATTERS

 Forest resources assessment and mapping are the most important requisites for the preparation of the working plan. Use of Remote Sensing (RS) has become an important tool in the Forest Resource assessment and management. GIS and GPS have further added to these capabilities. The WPO may use them if facilities are available  The remote sensing results need to be verified for accuracy on the ground. This can be achieved through GPS. This instrument will help the WPO to precisely locate the points on the ground and compare the remote sensing results on random basis. Differential Global Positioning System (DGPS) is useful for boundary survey and later on transferring the boundaries for updating the maps prepared using remote sensing data & GIS.  Joint Forest Management is sharing of responsibilities, authority, and usufructs between the Village Community or the Forest User Group and the Forest Department on the basis of an agreement between the two. The management of the jointly managed forest is done through the provision of a micro-plan prepared by the Community on PRA basis and with the technical help of the officials of the Forest Department

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 The National Working Plan Code has to be followed by each State Government and Union Territory for all categories of forests as defined by the Supreme Court in its judgement dated 12.12.1996. No commercial harvesting of any forest produce can take place unless it has been carried out under the prescriptions of a working plan/scheme approved by the Ministry of Environment &Forests through its Regional CCF.

CONTENTS OF THE PLAN The standard working plan headings are reproduced in the table given below:

INTRODUCTION SHARED BE NOT TO DOCUMENT: CONFIDENTIAL GLOSSARY OF BOTANICAL TERMS LIST OF COMMON ANIMALS AND BIRDS

PART I CHAPTER I o Configuration of the ground o Geology, rock, and soil o Climate and rain fall o Water supply o Distribution and area o State of boundaries o Legal position o Rights and Concessions CHAPTER 2

CHAPTER II A –Forest Flora o Trees o General description of the growing stock o Status of natural regeneration o Injuries to which crop is liable CHAPTER II B - Forest Fauna o Mammals o Birds o Reptiles o Fish o Injuries to which the fauna is liable; Protection and management of fauna CHAPTER III o Utilization of the produce o Agricultural customs and wants of the population o Markets and marketable products o Demand and supply of forest produce and pressure on forests o Methods of harvesting and their costs o Lines of export o Past and current prices CHAPTER IV

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o Activities of Forest Development Corporations in harvesting and marketing of forest produce o Result of Socio Economic Survey CHAPTER V o Five Year Plans CHAPTER VI o Staff and labour supply CHAPTER VII o Past system of management

o General history of the forests SHARED BE NOT TO DOCUMENT: CONFIDENTIAL o Past system of management and their results o Special works of improvement taken o Past yield, revenue, and expenditure CHAPTER VIII o Statistics of growth and yield PART II CHAPTER I o Basis of proposals o Objectives of management o Method of treatment to be adopted o Constitution of Working Circles o Period of working plan and necessity for intermediate revision CHAPTER II to last CHAPTER (Say Z) o (Name of) Working Circle

o General Constitution of Working Circle o General character of vegetation o Felling Series and cutting sections o Blocks and compartments o Special objectives of management o Analysis and valuation of the crop o Silvicultural system o Rotation and Conversion Period o Exploitable diameters o Reducing Factors and Reduced Areas o Felling Cycle o Division into Periods and allotment to Periodic Blocks o Calculation of the yield o Table of felling o Method of executing the felling o Subsidiary silvicultural operations cleaning and thinning o Artificial regeneration o Other regulation

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CONFIDENTIAL DOCUMENT: NOT TO BE SHARED BE NOT TO DOCUMENT: CONFIDENTIAL

Government of Punjab, 2010