Council Agenda Wednesday November 6, 2019 @ 9:00 a.m.
1) CALL TO ORDER 2) OPENING CEREMONIES – O CANADA AND MOMENT OF REFLECTION 3) OPEN FORUM (MAXIMUM FIFTEEN MINUTES) Interested Persons are invited to speak to Council about any matter that appears on this agenda. Please sign the registration form available from the Deputy Clerk or Clerk. Individuals may only speak for a total of three (3) minutes. 4) APPROVE OR AMEND AGENDA Resolution: That Council adopt the Agenda as circulated. 5) DECLARATION OF PECUNIARY INTEREST 6) CONFIRMATION OF MINUTES Resolution: That the minutes of the Council Meeting in Committee of the Whole and Council Session held on October 16, 2019 be confirmed as recorded. AND FURTHER THAT the closed session minutes of the October 16, 2019 meeting be hereby confirmed a recorded (circulated under separate cover).
7) MATTERS ARISING FROM MINUTES 8) PUBLIC MEETING(S) (Statutory and Non-Statutory) 8.1 Zoning Amendment Application Z05/2019 Deveau/Schwass Part Lot 86 and 87, Concession 1 NETSR, former Geographic Township of Holland, now in the Township of Chatsworth a) Notice of Complete Application b) Commenting Agencies c) Draft Zoning By-law Amendment
9) MATTERS ARISING FROM PUBLIC MEETING(S) Resolution: THAT Zoning Amendment Application Z2019-05 (Deveau/Schwass) be referred to Committee of the Whole for discussion.
10) INTRODUCTION OF BY-LAWS – FIRST AND SECOND READING Resolution: That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: 2019-74 Being a by-law to enter into a Waste Acceptance Agreement with the Township of Georgian Bluffs and Region of Huronia Environmental Services (2013) Ltd. 2019-75 Being a by-law to appoint a Deputy Treasurer/Tax Collector
11) COMMITTEE OF THE WHOLE Resolution: That Council now go into Committee of the Whole.
11.1 Consent Agenda and Determination of Items to be Separated Council: If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting. If you wish to separate an Item from the Consent Agenda or if you wish to support any of the motions from other municipalities, please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared. a) Accounts Payable Listing - $502,162.68
b) Reports for Information - none
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c) Committee Minutes i) Joint Waste Disposal Committee – October 4, 2019 ii) Multi-Use Community Hub Building Committee minutes of October 15, 2019 iii) Multi-Use Community Fundraising Committee minutes of September 11 and October 22, 2019
d) Correspondence for Council information i) Chatsworth Police Services Board RE: West Grey Policing Proposal ii) County of Grey – Comments on Proposed Provincial Policy Statement – Proposed Policies ERO019-0279 iii) Community and Safety Well-Being Planning Minutes Sept. 27, 2019 iv) OSNGUPL minutes September 26, 2019 v) SMART minutes September 27 2019 vi) AMO Watch File – October 17, 2019 vii) AMO Watch File – October 24, 2019
e) Motions from Other Municipalities i) County of Grey – Maximize Tax Assessment ii) County of Grey – Support for Teach the Reach Act iv) Town of Penetanguishene – Municipal Amalgamation
Resolution: That the Consent Agenda items be hereby received for information.
11.2 Presentations/Delegations (Pre-Registered) a) West Grey Policing Proposal - Council Questions to West Grey Police Chief Robert Martin and OPP Inspector Martin Murray
b) Steve Lembke Re: Intersection Change – Sideroad 5 and Concession 12
11.3 Matters arising from Presentations/Delegations 11.4 Staff Reports and Verbal Updates from Staff a) Presentation of Video – Move Over Pull Over Video
b) Planning Report 2019-04 Re:Deveau/Schwass Zone Amendment Application Recommendation: That Planners Report 2019-04 be hereby received; and Further That Committee of the Whole recommend to Council the approval of the Zoning Bylaw Amendment Application for Part Lot 86 and 87, Concession 1 NETSR, former Geographic Township of Holland, now in the Township of Chatsworth Owners: Byron Schwass/ Duane Deveau; and Further that staff be directed to prepare the necessary by-law to give effect to the application.
c) Chief Building Official Report 2019-03 Building Department Statistics for Q3-2019 Recommendation: THAT CBO Report 2019-03 regarding Building Department activity for Q3-2019 be hereby received for information.
d) CAO Clerk’s Report 2019-32 RE: Vaughan Kennel and Request for Exemption Recommendation THAT CAO Clerk’s Report 2019-32 regarding a Kennel License for Part Lot 11, Concession 1, former Township of Sullivan (Vaughan) be hereby received for information; and FURTHER That the property owner be advised that the current zoning to permit a Kennel will remain with the property until such time as the zoning is amended either through an application of the property owner or an amendment through a comprehensive review of the zoning by-law; AND FURTHER THAT the property owner also be advised that the provisions of the animal control by-law in regards to kennels must be complied with at the time of application.
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e) Review and Discussion on Animal Control By-law (Hunting and/or Predator Control Dogs) See by-law attached to Report 2019-32 above
f) CAO Clerk’s Report 2019-33 Funding Application Investing Canada Infrastructure Program Report to follow due to timing – Staff and Building and Fundraising Committees to meet with consultant preparing grant on Tuesday, November 5th Recommendation
g) Verbal Department Updates
11.5 Consideration of By-laws Resolution: That By-law 2019-74 and 2019-75 be referred to Council for consideration.
2019-74 Waste Acceptance Agreement 2019-75 Appoint Deputy Treasurer Tax Collector
11.6 Items Requiring Direction a) Grey Sauble Conservation Authority 2020 Budget Proposal Recommendation: That Committee of the Whole recommend Council support the draft Grey Sauble Conservation Authority Budget for 2020.
b) Chatsworth Agricultural Society – Financial Request 2019 Recommendation: That Committee of the Whole recommend that Council grant the request for financial assistance for 2019 in the same amount as previous years.
c) Demand the Right Coalition – Ontario Landfill legislation Recommendation: That Committee of the Whole recommend Council support the initiatives of the Demand the Right Coalition regarding landfill sites policies and granting municipal authority to approve landfill sites in Ontario and directs the CAO Clerk to forward Chatsworth’s Support as per the draft letter attached in the agenda package.
11.7 Items Requiring Discussion including Items Removed from Consent Agenda 11.8 Rise and Report from Committee of the Whole Resolution: That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.
12) ADOPT ACTION OF COUNCIL IN COMMITTEE OF THE WHOLE (Items requiring discussion and direction will require a separate motion) Resolution: That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; and Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; and Further that by-laws under consideration be presented to Council for third reading.
13) THIRD READING OF BY-LAWS Resolution: THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: 2019-74 Being a by-law to enter into a Waste Acceptance Agreement with the Township of Georgian Bluffs and Region of Huronia Environmental Services (2013) Ltd. 2019-75 Being a By-law Appoint Deputy Treasurer/Tax Collector
14) NOTICES OF MOTION 15) NOTICE PROVISION 16) TRACKING SHEET 17) OTHER BUSINESS
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18) CLOSED MEETING 19) CONFIRMATORY BY-LAW Resolution: That By-law 2019-76 being a by-law to confirm all actions and proceedings of the November 6, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.
20) ADJOURNMENT
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Township of Chatsworth Council Minutes Wednesday October 16, 2019 @ 6:30 p.m. Members Present: Mayor - Scott Mackey Deputy Mayor - Brian Gamble Councillor - Diana Rae Councillor - Shawn Greig
Regrets: Councillor - Elizabeth Thompson
Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Fire Chief, Mike Givens
1. Call to Order Mayor Mackey called the meeting to order at 6:30 p.m.
2. Opening Ceremonies - O Canada and Moment of Reflection Mayor Mackey invited members of Council to join him in O Canada followed by a moment of reflection before proceeding with the Council Meeting.
3. Open Forum - There were no speakers for Open Forum
4. Adoption of Agenda Resolution 2019-28-01 Moved by: Shawn Greig Seconded by: Brian Gamble That Township of Chatsworth Council adopt the Agenda as circulated. Carried
5. Declaration of Pecuniary Interest - No Pecuniary Interests were declared
6. Confirmation of Minutes Resolution 2019-28-02 Moved by: Diana Rae Seconded by: Brian Gamble That the minutes of the October 2, 2019 Council Meeting in Committee of the Whole and Council Session and Public Meeting (under Planning Act) be confirmed as recorded. Carried
7. Matters Arising from Minutes - There were no matters arising from the Minutes
8. Public Meetings (Statutory and Non-Statutory) – There were no Public Meetings
9. Matters Arising from Public Meetings
10. Introduction of By-laws – First and Second Reading Resolution 2019-28-03 Moved by: Shawn Greig Seconded by: Brian Gamble That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: By-law 2019-70 Adopt Terms of Reference Joint Waste & Diversion Site Committee By-law 2019-71 Zoning Amendment - Z04 2019 Beirnes Carried
11. Committee of the Whole Resolution 2019-28-04 Moved by: Diana Rae Seconded by: Shawn Greig
That Council now go into Committee of the Whole. Carried 1 | Page Township of Chatsworth Council Minutes October 16, 2019
11.1 Consent Agenda Resolution 2019-28-05 Moved by: Seconded by: That the Consent Agenda items be hereby received for information with the exception of item: 11.1 d i) Owen Sound North Grey Union Public Library June 27, 2019 Minutes Carried
11.2 Presentations/Delegations (Pre-Registered) Cathy Watson Re: West Grey Policing Proposal Cathy Watson presented her concerns regarding the West Grey Policing Proposal. Ms. Watson provided a brief background of her experience and the concerns identified in the proposal costing. Several areas she identified to Council were the overtime, vehicle operation costs, court servicing costs, and the transition period costing. Ms. Watson recommended to Council that they be aware of all the unknowns and what the actual costing increase could look at the end of the 5 year contract.
11.3 Matters Arising from Presentations/Delegations
11.4 Staff Reports and Verbal Updates from Staff a) FD2019-14 September 2019 Monthly Fire Department Report Resolution 2019-28-06 Moved by: Diana Rae Seconded by: Brian Gamble THAT Fire Chief’s Report 2019-14 dated October 16, 2019 regarding the September 2019 Activity Report be hereby received for information. Carried
b) CAO Clerk’s Report CAO 2019-30 Kennel License (Vaughan) and review of Kennel Resolution 2019-28-07 Moved by: Shawn Greig Seconded by: Diana Rae THAT CAO Clerk’s Report 2019-30 regarding a Kennel License for Part Lot 11, Concession 1, former Township of Sullivan (Vaughan) be hereby received for information. Carried
c) CAO Clerk’s Report CAO 2019-31 West Grey Policing Proposal Resolution 2019-28-08 Moved by: Shawn Greig Seconded by: Brian Gamble THAT CAO Clerk’s Report 2019-31 regarding the West Grey Police Services proposal to provide policing to the Township of Chatsworth be hereby received for information. Carried
Staff Verbal Updates The CAO Clerk provided a verbal update on the following: • Grant writer has started on grant funding application for new Recreation Facility • Council approved closing the Municipal Office Friday December 27, 2019 • Reminder of the Christmas Party scheduled November 22, 2019 The Fire Chief provided a verbal update on the following: • Recruitment ending at the end of month • Started preliminary budgeting for 2020
11.5 Consideration of By-laws Resolution 2019-28-09 Moved by: Shawn Greig Seconded by: Diana Rae
That By-laws 2019-70 and 2019-71be referred to Council for consideration. Carried
11.6 Items Requiring Direction a) Saugeen Valley Conservation Authority 2020 Draft Budget Package Resolution 2019-28-10 Moved by: Shawn Greig
2 | Page Township of Chatsworth Council Minutes October 16, 2019
Seconded by: Brian Gamble
That Committee of the Whole recommend that Council support the Saugeen Valley Conservation Authority 2020 Draft Budget with a proposed Township of Chatsworth 2020 general levy of $52,213.00. Carried b) Chatsworth Legion Remembrance Day Parade Resolution 2019-28-11 Moved by: Brian Gamble Seconded by: Shawn Greig That Committee of the Whole recommend Council support the Chatsworth Royal Canadian Legion November 11, 2019 Remembrance Day Parade and assist with the placing of road signs. Carried
11.7 Items Requiring Discussion including Items Removed from Consent Agenda That the following items be introduced for discussion 11.1 d i) Owen Sound North Grey Union Public Library June 27, 2019 Minutes
11.8 Rise and Report from Committee of the Whole Resolution 2019-28-13 Moved by: Brian Gamble Seconded by: Shawn Greig That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole. Carried
12. Adopt Action of Council in Committee of the Whole: Resolution 2019-28-14 Moved by: Diana Rae Seconded by: Shawn Greig That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; And Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; And Further that by-laws under consideration be presented to Council for first, second and third reading. Carried
13. Third Reading of By-Laws Resolution 2019-28-15 Moved by: Shawn Greig Seconded by: Brian Gamble THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the corporate seal; By-law 2019-70 Adopt Terms of Reference Joint Waste & Diversion Site Committee By-law 2019-71 Zoning Amendment - Z04 2019 Beirnes Carried
14. Notices of Motion - There were no Notices of Motion 15. Notice Provision - There was no Notice Provision 16. Tracking Sheet - There was no Tracking Sheet 17. Other Business - There was no Other Business 18. Closed Meeting Resolution 2019-28-16 Moved by: Brian Gamble Seconded by: Shawn Greig That Council go into Closed Session for the following reasons: 18.1 A proposed or pending acquisition or disposition of land by the municipality or local board; re: Multi-Use Recreation Facility – Site Selection Carried 3 | Page Township of Chatsworth Council Minutes October 16, 2019
After resuming in open session, Mayor Mackey indicated that the only items discussed in Closed Session were those items listed on the Agenda.
19. Confirmatory By-law Resolution 2019-28-17 Moved by: Diana Rae Seconded by: Brian Gamble That By-law 2019-72 being a by-law to confirm all actions and proceedings of the October 2, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
20. Adjournment The Mayor adjourned the meeting at 9:03 p.m. ______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
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THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2019-xx
BEING a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law
WHEREAS the Council of the Corporation of the Township of Chatsworth deems it in the public interest to pass a By-law to amend Zoning By-law No. 2015-61;
AND WHEREAS pursuant to the provisions of Sections 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH ENACTS AS FOLLOWS:
1. Schedule “25" to Zoning By-law No. 2015-61 is hereby amended by changing the zone symbols affecting the lands described as Part Lots 86 and 87, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth from ‘A1’ to ‘ A1-206’ as shown more particularly on Schedule “A” attached hereto.
2. Section 27 of By-law No. 2015-61 is hereby amended adding the following:
27.206 A1-206 Lands within the A1-206 zone shown on Schedule 25 and described as Part Lots 86 and 87, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth shall be used in accordance with the A1 zone provisions excepting however that:
(I) Minimum lot area: 0.6 hectares
(II) Minimum lot frontage: 56 metres
3. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.
Read a first and second time this_____ day of November, 2019
Read a third time and finally passed this ____ day of November, 2019
______Mayor Scott Mackey
______CAO Clerk Patty Sinnamon
Z05/2019 SCHEDULE "A" BY-LAW No. 2019 - _____ AMENDING BY-LAW No. 2015-61 TOWNSHIP OF CHATSWORTH
DATE PASSED: ______, 2019
Euphrasia-Holland Townline
Grey Road 12 Sideroad 4A ± Subject Lands 70 Sideroad Highway 10
West Back Line Cheeseville
80 Sideroad Markdale Thistlewood Road KEY MAP 1:50,000 ±
I
Euphrasia-Holland Townline
A1 M2 -88
A1- 206 A1 Highway 10 A1-23
EP A1 1:8,000
LEGEND
Subject Lands
A1 Rural I Institutional
EP Environmental Protection M2 Rural Industrial
GREY COUNTY: 2019_05_Schwass.MXD THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2019-74
Being a By-law to authorize the Mayor and Clerk to execute a Waste Acceptance Agreement between the Township of Chatsworth, Region of Huronia Environmental Services (2013) Ltd., and the Township of Georgian Bluffs for the purpose of accepting and treating source separated organic leachate at the Bio-digester
Whereas Section 11(3) of the Municipal Act, S.O. 2001 provides that a lower tier municipality may pass by-laws respecting waste management; and
Whereas the Township of Chatsworth and Township of Georgian Bluffs have jointly constructed an Anaerobic Bio-digester facility where sewage, septage and similar organic waste can be processed; and
Whereas the Township of Chatsworth and Township of Georgian Bluffs have obtained all approvals necessary for the management and operation of the Bio-digester pursuant to the provisions of Certificate of Approval 2717-87CNJ2 issued August 25, 2010; and
Whereas the Township of Chatsworth and Township of Georgian Bluffs wish to enter into an Agreement with Region of Huronia Environmental Services (2013) Ltd. for the purpose of accepting and treating source separated organic leachate at the Bio-digester for processing;
Now Therefore the Council of the Corporation of the Township of Chatsworth enacts as follows:
1. That the Mayor and CAO Clerk are hereby authorized and directed to execute an Agreement between the Township of Chatsworth, Township of Georgian Bluffs, and Region of Huronia Environmental Services (2013) Ltd. for the purpose of accepting and treating source separated organic leachate at the Bio-digester for processing.
2. That the Agreement is attached hereto, forming part of this By-law.
3. That this By-law shall come into full force and effect upon the final passing thereof.
Read a first and second time this 6th day of November, 2019.
Read a third time and finally passed this 6th day of November, 2019.
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
THE CORPORATION OF TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2019-75
Being a by-law to appoint a Deputy Treasurer/Tax Collector for the Township of Chatsworth
Whereas Section 286(2) of the Municipal Act, 2001 states that a municipality may appoint Deputy Treasurers who shall have all the powers and duties of the Treasurer under this and any other Act; and
Whereas Council deems it appropriate and expedient to appoint a Deputy Treasurer/Tax Collector for the purposes of the Municipal Corporation;
Now therefore be it resolved that the Council of the Corporation of the Township of Chatsworth enacts as follows:
1. That Wanda Robertson be hereby appointed as Deputy Treasurer/Tax Collector for the Corporation of the Township of Chatsworth effective October 15, 2019.
2. That the powers and duties of the Deputy Treasurer/Tax Collector shall be all those powers and duties as set forth in the Municipal Act, 2001 as amended and every other Act that sets out powers and duties for a Treasurer and/or Deputy Treasurer.
3. That By-law 2019-61 to Appoint a Deputy Clerk/Tax Collector be rescinded
Read a first and second time this 6th day of November, 2019
Read a third time and finally passed this 6th day of November, 2019
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Asset Accounts 01-0000-1621 000160 HYDRO ONE NETWORKS INC. (BUILD 27896864.10.22.19 2019-10-30 2019-10-30 WF PARK 36.04
01-0000-1700 002287 HALLIDAY, MARY 09.26.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER 2020 750.00
Department Total 786.04
Liability Accounts 01-0010-2192 002312 MILLER SCOTT 10.21.19 2019-10-21 2019-10-21 RETURN ENTRANCE DEPOSIT 1,000.00
Department Total 1,000.00
Council 01-0200-7369 000467 ROGERS WIRELESS INC. 2080496940 2019-10-30 2019-10-30 COUNCILLOR 73.45
Department Total 73.45
Administration 01-0300-7302 000440 COATES & BEST 0000113745 2019-10-30 2019-10-30 OFFICE SUPPLIES 24.94 01-0300-7302 000863 CULLIGAN WATER 04261ti 2019-10-30 2019-10-30 3-18.9LTR BOTTLED WATER 21.00 01-0300-7302 000863 CULLIGAN WATER 2626984 2019-10-30 2019-10-30 COOLER RENTAL 33.90 01-0300-7302 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES51677499 ADVANTAGE 2019-10-30 2019-10-30 OFFICE SUPPLIES 41.95
Account Total 121.79
01-0300-7305 001338 HUMAN RESPONSE MONITORING CENTRE 1184 2019-10-30 2019-10-30 QARTERLY MONITORING 84.75 01-0300-7305 002124 CINTAS 30N231573 2019-10-30 2019-10-30 Floor Mat Service 49.36 01-0300-7305 002124 CINTAS 30N233127 2019-10-30 2019-10-30 Floor Mat Service 49.36
Account Total 183.47
01-0300-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 08244792.10.07.19 2019-10-30 2019-10-30 TWP OFFICE 419.34
01-0300-7310 000479 ENBRIDGE GAS INC 2954232.10.10.19 2019-10-30 2019-10-30 HEATING FUEL 59.21
01-0300-7314 001772 HASTIE BUILDING MAINTENANCE 516 2019-10-30 2019-10-30 CLEANING-OCT 4, 12, 18, 25 447.48 01-0300-7314 000081 HATTEN HARDWARE 762168 2019-10-30 2019-10-30 GRILL BRUSH 3.38
Page 1 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Account Total 450.86
01-0300-7328 001108 BANK OF MONTREAL M/C 9707.10.03.19 2019-10-30 2019-10-30 MEAL 42.74 01-0300-7328 001108 BANK OF MONTREAL M/C 9707.10.03.19 2019-10-30 2019-10-30 MEAL-TIP 6.41
Account Total 49.15
01-0300-7337 000754 EASYPAY 10.30.19 2019-10-30 2019-10-30 Software 355.00 01-0300-7337 001108 BANK OF MONTREAL M/C 1959.10.03.19 2019-10-30 2019-10-30 GOOGLE 175.50
Account Total 530.50
01-0300-7338 001108 BANK OF MONTREAL M/C 1959.10.03.19 2019-10-30 2019-10-30 SGS 39.73
01-0300-7356 000001 BDO DUNWOODY CINV0338289 2019-10-30 2019-10-30 Audit Fees 621.50
01-0300-7358 001626 REALTAX INC 73424 2019-10-30 2019-10-30 TAX SALE-34000113701-GYCH19-01 435.05 01-0300-7358 001626 REALTAX INC 73425 2019-10-30 2019-10-30 TAX SALE-36000401200-GYCH19-02 435.05
Account Total 870.10
01-0300-7364 000032 PITNEY BOWES LEASING 3201249625 2019-10-30 2019-10-30 POSTAGE METER CONTRACT 719.53
01-0300-7369 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 TELUS-FAX 0.59 01-0300-7369 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 TELUS-TOLL FREE 1.62 01-0300-7369 000467 ROGERS WIRELESS INC. 2080496940 2019-10-30 2019-10-30 CAO/CLERK 78.70 01-0300-7369 001907 EXCEL LEASING 240920 2019-10-30 2019-10-30 FIBERNETICS LEASE-NOV 572.98 01-0300-7369 001515 EXCEL BUSINESS SYSTEMS 369032 2019-10-30 2019-10-30 SERVICE 107.35
Account Total 761.24
01-0300-7375 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 PUBLIC MTG 61.81
01-0300-7449 002311 TD CANADA TRUST BANK, PROPERTY TAX 0977417 2019-10-21 2019-10-21 OVRPYMT-BEAMISH 1,055.88 01-0300-7449 002311 TD CANADA TRUST BANK, PROPERTY TAX 1678671 2019-10-21 2019-10-21 OVRPYMT-BERMANSCHLAGER 1,599.81
Page 2 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0300-7449 002311 TD CANADA TRUST BANK, PROPERTY TAX 5055175 2019-10-21 2019-10-21 OVRPYMT-BRANTON 841.90
Account Total 3,497.59
Department Total 8,385.82
Chatsworth Fire Expenditures 01-0411-7305 002316 WAYNE MUZZELL PLUMBING SOLUTIONS 762323 2019-10-30 2019-10-30 SERVICE CALL 100.80
01-0411-7310 000479 ENBRIDGE GAS INC 1801101.10.10.19 2019-10-30 2019-10-30 HEATING FUEL 150.00
01-0411-7312 000462 OWEN SOUND FIRE & EMERGENCY SERVICES010221 2019-10-30 2019-10-30 6-4500 SCBA Refills 57.63 01-0411-7312 000462 OWEN SOUND FIRE & EMERGENCY SERVICES010222 2019-10-30 2019-10-30 4-4500 SCBA Refills 38.42 01-0411-7312 000462 OWEN SOUND FIRE & EMERGENCY SERVICES010223 2019-10-30 2019-10-30 4-4500 SCBA Refills 38.42 01-0411-7312 000462 OWEN SOUND FIRE & EMERGENCY SERVICES010224 2019-10-30 2019-10-30 5-4500 SCBA Refills 48.03
Account Total 182.50
01-0411-7313 000081 HATTEN HARDWARE 762509 2019-10-30 2019-10-30 CLEANING SUPPLIES 20.08
01-0411-7321 002313 GREY COUNTY FIRE TRAINING ASSOCIATON 10.23.19 2019-10-30 2019-10-30 TRAINING-RADMORE 100.00
01-0411-7328 000678 GIVENS, MIKE 10.31.19 2019-10-30 2019-10-30 MEAL 13.51 01-0411-7328 000678 GIVENS, MIKE 10.31.19 2019-10-30 2019-10-30 TIP 2.03
Account Total 15.54
01-0411-7332 000466 RIVERSIDE ACRES (AUTO) 5181 2019-10-30 2019-10-30 SAFETY 993.13
01-0411-7333 000466 RIVERSIDE ACRES (AUTO) 5176 2019-10-30 2019-10-30 SAFETY 3,239.82
01-0411-7334 000466 RIVERSIDE ACRES (AUTO) 5199 2019-10-30 2019-10-30 ANNUAL SAFETY 177.98
01-0411-7335 000466 RIVERSIDE ACRES (AUTO) 5198 2019-10-30 2019-10-30 ANNUAL SAFETY 375.74
01-0411-7340 000537 M & L SUPPLY 0000157387 2019-10-30 2019-10-30 REPAIR PARTS 230.37
Page 3 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0411-7369 000467 ROGERS WIRELESS INC. 2080501592 2019-10-30 2019-10-30 CELL PHONE/BLACKBERRY FEES 20.85
01-0411-7375 000044 ROYAL CANADIAN LEGION 10.05.19 2019-10-30 2019-10-30 REMEMBRANCE DAY WREATH 48.00
Department Total 5,654.81
Policing 01-0420-7900 000426 MINISTER OF FINANCE - POLICING 111610191128032 2019-10-30 2019-10-30 POLICING COSTS -OCT 89,375.00 01-0420-7900 000426 MINISTER OF FINANCE - POLICING 113009091450252 2019-10-30 2019-10-30 POLICING COSTS -CREDIT -4,283.00
Account Total 85,092.00
Department Total 85,092.00
Building/Septic Inspections 01-0450-7101 000564 WEST GREY, THE CORP OF THE MUNICIPALITY7598 OF 2019-10-30 2019-10-30 BDG SER AGREE-FEB-SEPT'19 21,667.45
01-0450-7302 000440 COATES & BEST 0000113745 2019-10-30 2019-10-30 OFFICE SUPPLIES 76.78
01-0450-7328 000564 WEST GREY, THE CORP OF THE MUNICIPALITY7598 OF 2019-10-30 2019-10-30 BDG SER AGREE-FEB-SEPT'19 795.15
01-0450-7351 000564 WEST GREY, THE CORP OF THE MUNICIPALITY7598 OF 2019-10-30 2019-10-30 BDG SER AGREE-FEB-SEPT'19 242.78
01-0450-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 120.00
01-0450-7368 000564 WEST GREY, THE CORP OF THE MUNICIPALITY7598 OF 2019-10-30 2019-10-30 BDG SER AGREE-FEB-SEPT'19 1,671.42
01-0450-7369 000564 WEST GREY, THE CORP OF THE MUNICIPALITY7598 OF 2019-10-30 2019-10-30 BDG SER AGREE-FEB-SEPT'19 292.33
01-0450-7370 000564 WEST GREY, THE CORP OF THE MUNICIPALITY7598 OF 2019-10-30 2019-10-30 BDG SER AGREE-FEB-SEPT'19 6,883.52
Department Total 31,749.43
By-Law Enforcement 01-0455-7359 001869 PAUL DRAY LEGAL SERVICES 1338 2019-10-30 2019-10-30 COURT SERVICES 279.40
01-0455-7370 001942 WATSON JENNIFER 2019-32 2019-10-30 2019-10-30 BY-LAW ENFORCEMENT-OCT 1,280.60
Department Total 1,560.00
Page 4 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Dogs/Pound/Animal Control 01-0460-7359 001869 PAUL DRAY LEGAL SERVICES 1338 2019-10-30 2019-10-30 COURT SERVICES 279.39
01-0460-7370 001495 ROBERTS CHERYL 2019-CHATS-010 2019-10-30 2019-10-30 ANIMAL CONTROL-OCT 1,495.63
01-0460-7374 001071 FUNCK, JERRY OWDCP-003790 2019-10-30 2019-10-30 LIVESTOCK CLAIM-SHEEP 280.00
Department Total 2,055.02
Roads - Bridges/Culverts 01-0602-7301 000281 J.A. PORTER HOLDINGS (LUCKNOW) 208876 2019-10-30 2019-10-30 CULVERTS 2,943.54
01-0602-7371 001108 BANK OF MONTREAL M/C 9707.10.03.19 2019-10-30 2019-10-30 SAUG CONS 427.00
Department Total 3,370.54
Roads - Cold Patch/Crack Sealing 01-0608-7301 000449 E.C. KING CONTRACTING P-020-00087951 2019-10-30 2019-10-30 COLD MIX 328.06 01-0608-7301 000449 E.C. KING CONTRACTING P-020-00088051 2019-10-30 2019-10-30 COLD MIX 906.53 01-0608-7301 000449 E.C. KING CONTRACTING P-020-00088131 2019-10-30 2019-10-30 COLD MIX 347.08
Account Total 1,581.67
01-0608-7370 001429 ALK ASPHALT MAINTENANCE I-2087-TCC 2019-10-30 2019-10-30 CRACKSEALING ROADS 44,296.00
Department Total 45,877.67
Roads - Signs 01-0616-7301 001123 CEDAR SIGNS 58368 2019-10-30 2019-10-30 SIGN SUPPLIES 372.76 01-0616-7301 001123 CEDAR SIGNS 58589 2019-10-30 2019-10-30 SIGNS 276.84
Account Total 649.60
Department Total 649.60
Roads - Overhead 01-0630-7304 000278 LOCKSMITH SERVICES 9303 2019-10-30 2019-10-30 SERV CALL HOLL DEPOT 67.80
01-0630-7305 001338 HUMAN RESPONSE MONITORING CENTRE 1184 2019-10-30 2019-10-30 QARTERLY MONITORING 169.50
Page 5 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0630-7305 001936 PRINCESS AUTO 913800 2019-10-30 2019-10-30 PARTS-SHOP 36.69
Account Total 206.19
01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 23520346.10.07.19 2019-10-30 2019-10-30 HOLL SHED 53.21 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 29259541.10.07.19 2019-10-30 2019-10-30 HOLL RDS DEPOT 83.74 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 41318634.10.22.19 2019-10-30 2019-10-30 RDS RADIO TOWER 240.67 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 47450852.10.18.19 2019-10-30 2019-10-30 SULL GARAGE @ CHATS ARENA 38.48
Account Total 416.10
01-0630-7308 000007 CANADIAN TIRE 11375770 2019-10-30 2019-10-30 TOOLS 50.83 01-0630-7308 001108 BANK OF MONTREAL M/C 9707.10.03.19 2019-10-30 2019-10-30 HOME DEPOT 2,255.48
Account Total 2,306.31
01-0630-7310 001357 WAYNE BIRD FUELS 444175 2019-10-30 2019-10-30 81.4L/FURN/SULL 31.18
01-0630-7351 002315 TAPMO TAPMO2019-034 2019-10-30 2019-10-30 TAPMO MEMBERSHIP 2019/2020 282.50
01-0630-7369 000467 ROGERS WIRELESS INC. 2080496940 2019-10-30 2019-10-30 OPS MGR 73.45 01-0630-7369 000467 ROGERS WIRELESS INC. 2080496940 2019-10-30 2019-10-30 SULL LEADHAND 73.45 01-0630-7369 000467 ROGERS WIRELESS INC. 2080496940 2019-10-30 2019-10-30 HOLL LEADHAND 62.15
Account Total 209.05
01-0630-7371 001811 GSS ENGINEERING CONSULTANTS LTD 281-19 2019-10-30 2019-10-30 RDS NEEDS STUDY-AUG 4-31 2,671.77
Department Total 6,190.90
Roads - Street Lighting 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 37785262.10.22.19 2019-10-30 2019-10-30 LIGHTS 82.74 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 51515078.10.22.19 2019-10-30 2019-10-30 STREET LIGHTS 76.20 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 51515280.10.22.19 2019-10-30 2019-10-30 CHATS LIGHTS 1,078.96 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 59171078.10.22.19 2019-10-30 2019-10-30 STREET LIGHTS 77.95
Page 6 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Account Total 1,315.85
01-0650-7370 000468 RON PRINGLE ELECTRIC 9283 2019-10-30 2019-10-30 WF STREET LIGHT REPAIRS 413.58
Department Total 1,729.43
Roads - Municipal Drains 01-0669-7371 001790 GM BLUEPLAN ENGINEERING LIMITED 100805 2019-10-30 2019-10-30 DRAINAGE SUPERINT-CHATS 8,846.66
Department Total 8,846.66
Roads - Equipment Overhead 01-0700-6505 002161 MC DOUGALL ENERGY INC 4222890 2019-10-30 2019-10-30 1000.3L/DY/SULL 961.58 01-0700-6505 002161 MC DOUGALL ENERGY INC 4224769 2019-10-30 2019-10-30 3240.2L/DY/HOLL 3,114.78
Account Total 4,076.36
01-0700-7353 000347 VIKING CIVES LTD 2686497 2019-10-30 2019-10-30 CHAINS 737.44
Department Total 4,813.80
Roads - 07-03 Volvo Tandem Truck 01-0703-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 1,993.00 01-0703-7353 002164 RUSTY MFG 5199 2019-10-30 2019-10-30 REPAIR PARTS 395.70
Account Total 2,388.70
Department Total 2,388.70
Roads - 19-04 Westarn Star 01-0704-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 1,316.75
Department Total 1,316.75
Roads - 13-06 Western Star Tandem 01-0706-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 1,917.50 01-0706-7353 001160 MAC DONNELL FUELS LTD 719244 2019-10-30 2019-10-30 DIESEL EXHAUST 67.80
Account Total 1,985.30
Department Total 1,985.30
Roads - 14-08 Western Star (New 2013)
Page 7 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0708-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 1,993.00
Department Total 1,993.00
Roads - 16-10 INTERNATIONAL TDM 01-0710-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 1,841.00 01-0710-7353 001160 MAC DONNELL FUELS LTD 719244 2019-10-30 2019-10-30 DIESEL EXHAUST 67.80
Account Total 1,908.80
Department Total 1,908.80
17-11 Ford F-150 01-0711-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 265.25
Department Total 265.25
17-12 Ford F-150 01-0712-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 265.25
Department Total 265.25
Roads - 05-13 Ford F550 01-0713-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 506.00
Department Total 506.00
Roads - 16-16 Ford F250 01-0716-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 361.00
Department Total 361.00
Roads - 11-17 John Deere Grader 01-0717-7353 002003 KLAGES MATTHEW 1759 2019-10-30 2019-10-30 REPAIRS 5,971.38
Department Total 5,971.38
Roads - 13-21 JD 770 Grader (new 2013) 01-0721-7353 002003 KLAGES MATTHEW 1797 2019-10-30 2019-10-30 REPAIRS 3,271.58
Department Total 3,271.58
Roads - 13-24 John Deere Excavator 01-0724-7353 001624 UNI-SELECT CANADA STORES INC 1740-56123 2019-10-30 2019-10-30 OIL FILTERS 85.98
Page 8 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0724-7353 001936 PRINCESS AUTO 909430 2019-10-30 2019-10-30 STRAP TARPS 20.07
Account Total 106.05
Department Total 106.05
Roads - 13-25 ProMac Brusher 01-0725-7353 001781 660341 ONTARIO INC - SPRINGMOUNT HEAVYI003417 SUPPLY 2019-10-30 2019-10-30 CUTTER TEETH 2,084.85
Department Total 2,084.85
Roads - 05-29 Ford F150 Pickup Truck 01-0729-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 120.00
Department Total 120.00
Roads - 07-30 New Holland Backhoe 01-0730-7353 002164 RUSTY MFG 5166 2019-10-30 2019-10-30 REPAIR PARTS 237.18
Department Total 237.18
Roads - 08-31 Dodge Pickup Truck 01-0731-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 120.00
Department Total 120.00
Roads - 09-32 Volvo Tandem 01-0732-7353 000396 MINISTER OF FINANCE 12.31.19 2019-10-24 2019-10-24 LICENSE PLATE RENEWAL 2,068.50 01-0732-7353 000347 VIKING CIVES LTD 2686497 2019-10-30 2019-10-30 CHAINS 737.44
Account Total 2,805.94
Department Total 2,805.94
Roads - 08-34 Cat Grader 01-0734-7353 001624 UNI-SELECT CANADA STORES INC 1740-56123 2019-10-30 2019-10-30 OIL FILTERS 30.71 01-0734-7353 001357 WAYNE BIRD FUELS 445441 2019-10-30 2019-10-30 TRANSMISSION FLUID 801.51
Account Total 832.22
Department Total 832.22
Waste Collection 01-0840-7370 000458 BELL, LYLE C. 09.30.19 2019-10-30 2019-10-30 WASTE PICKUP -SEPT 425.96
Department Total 425.96
Page 9 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Waste Disposal - Sullivan Site 01-0850-7349 000529 WILTON SANITATION INC P23137 2019-10-30 2019-10-30 PORTABLE RESTROOM RENTAL 209.05
Department Total 209.05
Waste Disposal - Markdale Site 01-0851-7375 000125 GREY HIGHLANDS, THE CORP OF THE MUNICIPALITY3778 OF 2019-10-30 2019-10-30 REV RECOV(WASTE CELL EXCAVATOR 5,439.82 01-0851-7375 000125 GREY HIGHLANDS, THE CORP OF THE MUNICIPALITY3779 OF 2019-10-30 2019-10-30 WDS-SHARED COST 76.35 01-0851-7375 000125 GREY HIGHLANDS, THE CORP OF THE MUNICIPALITY4250 OF 2019-10-30 2019-10-30 WDS-SHARED COST 12,980.88 01-0851-7375 000125 GREY HIGHLANDS, THE CORP OF THE MUNICIPALITY4252 OF 2019-10-30 2019-10-30 WDS-FLYERS-CHATS SHARE 877.25
Account Total 19,374.30
Department Total 19,374.30
Recycling 01-0860-7370 000458 BELL, LYLE C. 09.30.19 2019-10-30 2019-10-30 WASTE PICKUP -SEPT 425.96 01-0860-7370 000458 BELL, LYLE C. 09.30.19 2019-10-30 2019-10-30 WASTE PICKUP -SEPT 117.24
Account Total 543.20
Department Total 543.20
Environment /Biodigester 01-0898-7902 001756 GB/CHATSWORTH JOINT BOARD BIODIGESTOR002173 2019-10-30 2019-10-30 Biodigester Operating Exp-SEPT 5,000.00
Department Total 5,000.00
Parks/Cenotaphs 01-1610-7301 000081 HATTEN HARDWARE 762070 2019-10-30 2019-10-30 RUST PAINT 20.33
01-1610-7349 000529 WILTON SANITATION INC P23332 2019-10-30 2019-10-30 PORTABLE RESTROOM RENTAL 839.03
01-1610-7370 000458 BELL, LYLE C. 09.30.19 2019-10-30 2019-10-30 WASTE PICKUP -SEPT 1,461.34 01-1610-7370 000458 BELL, LYLE C. 09.30.19 2019-10-30 2019-10-30 WASTE PICKUP -SEPT 392.50
Account Total 1,853.84
Department Total 2,713.20
Recreation Facilities
Page 10 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-1620-7369 000467 ROGERS WIRELESS INC. 2080496940 2019-10-30 2019-10-30 PKS DEPT 79.10
Department Total 79.10
Deboro Arena CC Operations 01-1626-7305 001007 TRIPLE M MECHANICAL 3364 2019-10-30 2019-10-30 REATTACH GAS VALVE KNOB 84.75 01-1626-7305 001007 TRIPLE M MECHANICAL 3400 2019-10-30 2019-10-30 SEVICE CALL 84.75
Account Total 169.50
01-1626-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 16799586.10.25.19 2019-10-30 2019-10-30 DESBORO AREA 6,262.77 01-1626-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 82100565.101.15.19 2019-10-30 2019-10-30 DESBORO CC 135.80
Account Total 6,398.57
01-1626-7353 000554 SPARLING'S PROPANE CO LTD 88550112978109 2019-10-30 2019-10-30 CYLINDER EXCHANGE 98.04 01-1626-7353 000554 SPARLING'S PROPANE CO LTD 88550112978110 2019-10-30 2019-10-30 CYLINDER EXCHANGE 65.36
Account Total 163.40
Department Total 6,731.47
Keady CC Operations 01-1627-7305 002295 BLACK & MC DONALD 43-1037332 2019-10-30 2019-10-30 COMPRESSOR INSPEC & REPAIRS 5,279.10 01-1627-7305 000081 HATTEN HARDWARE 762112 2019-10-30 2019-10-30 SUPPLIES 421.51
Account Total 5,700.61
01-1627-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 18927324.10.25.19 2019-10-30 2019-10-30 KEADY ARENA 1,496.14
01-1627-7314 001937 BARCLAY WHOLESALE 22608 2019-10-30 2019-10-30 SUPPLIES 24.19
01-1627-7353 001937 BARCLAY WHOLESALE 22975 2019-10-30 2019-10-30 BLADE SHARPENING 34.18 01-1627-7353 000466 RIVERSIDE ACRES (AUTO) 5160 2019-10-30 2019-10-30 SERVICE CALL 641.37 01-1627-7353 000554 SPARLING'S PROPANE CO LTD 88550253974574 2019-10-30 2019-10-30 CYLINDER EXCHANGE 81.18
Account Total 756.73
Department Total 7,977.67
Page 11 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Chatsworth CC Operations 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER 190.27 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER 67.80 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER -135.60 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER 48.00 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER 127.70 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER -56.50 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER 1,284.15 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER -556.60 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER -2,163.60 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER 4,284.25 01-1629-7601 001108 BANK OF MONTREAL M/C 1942.10.03.19 2019-10-30 2019-10-30 CHATS HUB FUNDRAISER 81.09
Account Total 3,170.96
Department Total 3,170.96
Desboro Ball Booth Water 01-1632-7338 001108 BANK OF MONTREAL M/C 1959.10.03.19 2019-10-30 2019-10-30 SGS 39.75
Department Total 39.75
Holland Centre Booth Water 01-1633-7338 001108 BANK OF MONTREAL M/C 1959.10.03.19 2019-10-30 2019-10-30 SGS 39.73
Department Total 39.73
Williamsford CC Water 01-1635-7338 001108 BANK OF MONTREAL M/C 1959.10.03.19 2019-10-30 2019-10-30 SGS 39.74
Department Total 39.74
Desboro Arena Water 01-1636-7338 001108 BANK OF MONTREAL M/C 1959.10.03.19 2019-10-30 2019-10-30 SGS 39.74
Department Total 39.74
Page 12 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Keady CC Water 01-1637-7338 001108 BANK OF MONTREAL M/C 1959.10.03.19 2019-10-30 2019-10-30 SGS 39.74
Department Total 39.74
Capital Roads Job 15-06 Con. 8 01-5666-7370 000449 E.C. KING CONTRACTING PPC# 2 2019-10-30 2019-10-30 CONC 8 RECONST CERT#2 194,631.46
Department Total 194,631.46
Markdale Landfill 01-5851-7600 000125 GREY HIGHLANDS, THE CORP OF THE MUNICIPALITY4251 OF 2019-10-30 2019-10-30 WDS-CHATS CAP SHARE 19,881.13
Department Total 19,881.13
Walters Falls Water System 01-9830-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 79777922.10.18.19 2019-10-30 2019-10-30 WF PUMP STN 559.07
Department Total 559.07
Chatsworth Water System 01-9835-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 06797041.10.22.19 2019-10-30 2019-10-30 OLD PUMP HOUSE 44.20 01-9835-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 24765411.10.17.19 2019-10-30 2019-10-30 CW PUMP STN 620.26
Account Total 664.46
01-9835-7336 002314 OTTEWELL ENTERPRISES LTD 11238 2019-10-30 2019-10-30 STANDPIPE FENCE 5,628.53
Account Total 5,628.53
Department Total 6,292.99 Total Paid Invoices 17,384.84 Total Unpaid Invoices 484,777.84 Total Invoices 502,162.68
Page 13 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Department Summary 01-0000 Asset Accounts 786.04 01-0010 Liability Accounts 1,000.00 01-0200 Council 73.45 01-0300 Administration 8,385.82 01-0411 Chatsworth Fire Expenditures 5,654.81 01-0420 Policing 85,092.00 01-0450 Building/Septic Inspections 31,749.43 01-0455 By-Law Enforcement 1,560.00 01-0460 Dogs/Pound/Animal Control 2,055.02 01-0602 Roads - Bridges/Culverts 3,370.54 01-0608 Roads - Cold Patch/Crack Sealing 45,877.67 01-0616 Roads - Signs 649.60 01-0630 Roads - Overhead 6,190.90 01-0650 Roads - Street Lighting 1,729.43 01-0669 Roads - Municipal Drains 8,846.66 01-0700 Roads - Equipment Overhead 4,813.80 01-0703 Roads - 07-03 Volvo Tandem Truck 2,388.70 01-0704 Roads - 19-04 Westarn Star 1,316.75 01-0706 Roads - 13-06 Western Star Tandem 1,985.30 01-0708 Roads - 14-08 Western Star (New 2013) 1,993.00 01-0710 Roads - 16-10 INTERNATIONAL TDM 1,908.80 01-0711 17-11 Ford F-150 265.25 01-0712 17-12 Ford F-150 265.25 01-0713 Roads - 05-13 Ford F550 506.00 01-0716 Roads - 16-16 Ford F250 361.00 01-0717 Roads - 11-17 John Deere Grader 5,971.38 01-0721 Roads - 13-21 JD 770 Grader (new 2013) 3,271.58 01-0724 Roads - 13-24 John Deere Excavator 106.05 01-0725 Roads - 13-25 ProMac Brusher 2,084.85 01-0729 Roads - 05-29 Ford F150 Pickup Truck 120.00 01-0730 Roads - 07-30 New Holland Backhoe 237.18 01-0731 Roads - 08-31 Dodge Pickup Truck 120.00 01-0732 Roads - 09-32 Volvo Tandem 2,805.94 01-0734 Roads - 08-34 Cat Grader 832.22 01-0840 Waste Collection 425.96 01-0850 Waste Disposal - Sullivan Site 209.05 01-0851 Waste Disposal - Markdale Site 19,374.30 01-0860 Recycling 543.20 01-0898 Environment /Biodigester 5,000.00 01-1610 Parks/Cenotaphs 2,713.20 01-1620 Recreation Facilities 79.10 01-1626 Deboro Arena CC Operations 6,731.47
Page 14 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-01 8:49AM Accounts Payable November 6, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-10-21 to 2019-10-30 Paid Invoices Cheque Date 2019-10-24 to 2019-10-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-1627 Keady CC Operations 7,977.67 01-1629 Chatsworth CC Operations 3,170.96 01-1632 Desboro Ball Booth Water 39.75 01-1633 Holland Centre Booth Water 39.73 01-1635 Williamsford CC Water 39.74 01-1636 Desboro Arena Water 39.74 01-1637 Keady CC Water 39.74 01-5666 Capital Roads Job 15-06 Con. 8 194,631.46 01-5851 Markdale Landfill 19,881.13 01-9830 Walters Falls Water System 559.07 01-9835 Chatsworth Water System 6,292.99 Report Total 502,162.68
Page 15 Grey Highlands and Chatsworth Joint Waste Disposal Site Committee Minutes Friday, October 4,2Ot9
Members Present: Chair Councillor Paul Allen, Chatsworth Mayor Scott Mackey, and Chatsworth Councillor Elizabeth Thompson
Members Absent: Councillor Danielle Valiquette
Staff: Chief Administrative Officer Karen Mills, Director of Transportation Herb Lemon, Chatsworth Operations Manager Jamie Morgan, and Customer Service and Committee Coordinator Amanda Fines-VanAlstine Page
1 Call to Order The Chair called the meeting to order at 1:34 2 Approve the Agenda 2.L Recommendation:
JWDC2o19-13 Scott Mackey - Elizabeth Thompson That the Committee approve the agenda as presented. CARRIED.
3 Approval of Minutes 3.1 Recommendation
JWDC2ot9-t4 Elizabeth Thompson - Scott Mackey That the minutes of the 2019-07-05 Joint Waste and Diversion Site Committee meeting be adopted as circulated. CARRIED. Joint Waste Disposal Site Committee - 05 Jul 2019 - Minutes - Pdf 4 Declaration of Pecuniary Interest None. 5 Action Items from July 5, 2019 meeting 5.1 Update on Capital Purchases 2019
2Ot9 Capital requests including well improvements and modifications for ground water monitoring and improvements and we are still researching electronic payments devices. 2018 Capital request that are still ongoing: Steel cover plates, cost comparisons for roll off truck and onsite improvements. 5.2 New Terms of Reference for the Waste and Diversion Site Committee - have these been approved by both Councils? And did Council appoint an alternate member?
Grey Highlands Council has passed the new Terms of Reference by By-Law Joint Waste Disposal Site Committee October 4,20t9
2OL9-084 and appointed Mayor Paul McQueen as an alternate member by By-Law 2019-088. Township of Chatsworth Council has agreed to the new Terms of Reference and appointed Deputy Mayor Brian Gamble as an alternate and will pass the By-law at the next Council meeting. By-law No. 2019-084 - Adopt Terms of Reference for the loint Waste and Diversion Site Committee - Pdf By-law No. 2019-088 - Appoint a Member of Council as an alternate to the Joint Waste Disposal Site Committee and to amend By-law 2018-101 - Pdf 5.3 Traffic at the Markdale/Holland Waste and Diversion Site for 2OL9
Grey Highlands provided data to Chatsworth to keep them informed and Herb Lemon went over the data verbally with everyone. Grey Highlands pays full freight of recycling within Holland/Markdale landfill currently as there is no way to weigh Grey Highlands recycling vs. Chatsworth recycling. Committee needs to establish a formula to create fair costing between municipalities for recycling. WDS Kilooram Summary Data July 2019 Holland-Markdale WDS - Weioh slips luly revised trackino WDS Customer Traffic Data 2019 5.4 Update on the Strategy for Waste-Free Ontario Building a Circular Economy
Members were provided with news bulletin's from the provincial level on recycling for information purposes. News Ontarion.ca Statement from Minister Yurek on Receiving the special Advisory's Report on Recyclino and Plastics Newsroom Ontario Announces Next Steps.. Renewing the Blue Box Final repoft on ...lue box mediation process Ontario 6 ChatswoÊh Updates 6.1 Chatsworth's Sullivan Site transferring all waste to Markdale/Holland site effective when
Verbal update from Jamie Morgan: - no date for Landfill cap (closing) and transfer station opening has been set yet. - Public notice will be going out soon for transfer station. Notice will also be given to Grey Highlands so they can prepare for more content. - at Sullivan site: Modifications have been done to transfer station, getting ready to cap the landfill and only use transfer station. - should be a smooth transition for residents and hoping to get into more diversion programs.
7 Grey Highlands Updates 7.t Proper compensation from Chatsworth - staff have identified that Chatsworth residents were disposing of waste and recycling at the Markdale/Holland location and if the Chatsworth resident only had recycling this information was recorded, if the resident had more than recycling this information wasn't recorded anywhere and therefore Grey Highlands was paying for the Chatsworth resident to dispose of recycling items.
Page2oflll Joint Waste Disposal Site Committee October 4,20L9
Grey Highlands is paying currently for the full costs of admin, recycling disposal, supervisor duties, training, financial input and analysis and landfill post closure expenses. All of these costs need to be taken into consideration going into the 2O2O Joint waste agreement. 7.2 A Request for Proposal will be submitted for Council approval by the end of November for Recycling and Waste services beginning in July 2O2O
Information only: Grey Highlands only will be asking for permission to move ahead with a 3-year tender process for our recycling and curbside pick up.
8 Other Items B. Municipal Hazardous and Special Waste Collection for Grey Highlands - resident 1 comments and the costs associated with offering this service for residents
- Herb Lemon discussed that Grey Highlands residents are looking for a local drop off for Hazardous waste and shared GH resident engagement survey. - Grey Highlands cannot accept Hazardous Waste at our landfills because it does not comply with our C of A and we also cannot transpoft dangerous goods currently. - Look into Southgate's Hazardous Waste drop bin and see if it's feasible for Grey Highlands. - Formal staff report and budget request coming soon. l.Proiect Detailed Reoort Municipal Hazardous Or Special Waste Survey 27 S eptember 17 To 08 July 19 8.2 New agreement examples - information to include Grey Highlands staff / cost compensation.
Grey Highlands will provide accurate numbers in the future and continue to collect data. Holland-Markdale Landfill Shared at Dec 31 2018 amended for loint Waste Committee consideration 8.3 2O2O Budget Consideration 1. Holland/Markdale WDS, Weigh Scale replacement. Staff are requesting both council's consideration to place $20,000 ($10,000 each Municipality) in reserves in each of the next four years to replace the current Weigh Scale in 2024 at a cost of $80,000. 2. Township of Chatsworth request for Grey Highlands staff to operate Sullivan transfer station. 3. Request for budget consideration for a Waste/Recycling Consultant. This consultant role would be required to provide staff reports to Council through the appropriate Directors as it related to the changing waste and recycling environment and the impacts to the individual Municipality.
1. Chatswo¡th will not suppoft a 50/50 split on this capital investments moving forward. Once the 2020 agreement is in place, will re-evaluate these numbers but agree that the investment will need to be made by 2024. 2. Both municipalities are going to work on a plan for staffing and whether it makes sense for GH to staff Sullivan landfill as well. Combining staff or training. Plan will be brought back to next committee meeting. 3. Ongoing consultant role to keep us in the forefront of the changes coming down from the province and provide expertise. Also to help advocãte for rural municipalities. Grey Highlands and Chatsworth would both benefit from this kind of expertise. Side notes - Grey County is one
Page3oflll Joint Waste Disposal Site Committee October 4,20t9
of the last Regional governments who do not look after waste management services from that level. Diversion programs that have to be in place and deadlines - Tires - 2018, electronics - 202t, source separate organics - 2023, recycling - 2024 2020-2024 Capital Project - Holland-Markdale weigh scale replacement Environmental - 2020-2024 Capital Project Request Forms - Weigh Scale replacement 9 Next Meeting Date: January tO,2020 at 9:30 am in Grey Highlands Chambers 10 Adjournment 10.1 Recommendation:
JWDC2o19-15 Scott Mackey - Elizabeth Thompson That the Committee adjourn at2=47 PM. CARRIED.
Page4oflll
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
Multi-Use Community Hub Facility Building Committee Minutes – October 15, 2019 – Meeting No. 9
Attendance: Kara Borowski, Richard Doig, Mary Halliday, Pliny Loucks, Scott Mackey, Paul Stewart, Adam Taylor, JD Ceaser, Rob Wagner and Carolyn Marx
Motion Moved: Adam Taylor Seconded: Kara Borowski That the minutes of the October 8, 2019 Building Committee be approved. Carried
The purpose of the meeting was to review the conceptual Design Drawings provided by Doug McLaughlan and William Weima of Barry Bryan Associates. The committee felt that some of the components needed to be amended. Pliny will speak with Doug McLaughlin and have those changes made for the next meeting.
The purpose of the closed session was to discuss the recommendation of the Site Selection Committee and CAO Clerk’s Confidential Draft Report regarding properties considered for site selection for the new Multi-Use Recreation Facility.
Pliny Loucks declared a conflict of interest and left the meeting room.
Motion Moved: Mary Halliday Seconded: Kara Borowski THAT the Building Committee move into closed session to discuss the recommendation of the Site Selection Committee and CAO Clerk’s Confidential Draft Report regarding properties considered for site selection for the new Multi-Use Recreation Facility. Carried
Upon resuming in Open Session, Deputy Clerk Carolyn Marx reiterated the purpose of closed session to the Committee Members.
Chair Adam Taylor stated the only topic discussed in closed session was the Site Selection Committee recommendation and CAO Clerk’s Confidential Draft Report regarding properties considered for site selection for the new Multi-Use Recreation Facility.
The meeting adjourned at 8:58 p.m. with the next meeting scheduled for November 5, 2019.
______Pliny Loucks, Co-Chair
______Adam Taylor, Co-Chair
______Carolyn Marx, Deputy Clerk
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
Multi-Use Community Hub Facility Fundraising Committee Minutes September 11, 2019 – Meeting No. 7 Keady Community Centre
Attendance: Kara Borowski, Kim Stewart, Pliny Loucks, Mary Halliday, Anne Garrett- Ward, Diana Rae, CAO Patty Sinnamon
Regrets: Kevin Hatten, Brian Gamble. Rob Beirnes, Scott Horton, Drew McKinnon
1. Approval of Minutes – Meeting No. 6 – July 23, 2019
Resolution: Moved: Mary Halliday Seconded: Pliny Loucks That the minutes of the July 23, 2019 meeting be hereby approved. Carried
2. September 21st Kick off Event in Keady The committee toured the arena floor area including exit doors to discuss set up (ie. bar location, food station, outdoor barbecues, etc. It was determined that we would not use the hall for food. The kitchen would be utilized for food storage.
Volunteers are well in hand; Patty and Drew are picking up the beer and alcohol on Fri. Sept. 18. Anne has all food items looked after.
Kim indicated that everyone needed to have their ticket money into the Township office by no later than Friday.
There are a few auction items that need to be confirmed – Patty will prepare auction sheets with a description of each item for the auctioneer (who has yet to be confirmed).
3. Fundraising Committee – Next steps Kim prepared a list of possible events that could be carried out over the next year. The committee would like to visit the various clubs and organizations within the Township and invite one member of the building committee to attend along with one member of the fundraising committee. The intent is to build community partnerships as we will be expecting these groups to assist with fundraising/donations as the build begins. The group is to review the list and it will be discussed at a future meeting.
Patty is obtaining pricing on having someone assist with the grant application. Council has approved this expenditure to a limit of $15,000.00.
The committee will discuss the idea of contracting someone to assist with a capital development campaign at the October meeting. The capital development campaign will include a naming rights program, individual and business pledges, etc.
The committee also discussed the importance of having a mission statement that would be printed on all outgoing correspondence, advertising and promotional information. After some discussion, the committee came up with the following:
“Chatsworth Community Hub – Where Neighbours Meet and Community is Built”.
The meeting adjourned at 8:45 p.m.
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
Multi-Use Community Hub Facility Fundraising Committee Minutes October 22– Meeting No. 8
Attendance: Kara Borowski, Kim Stewart, Mary Halliday, Anne Garrett-Ward, Diana Rae, Rob Beirnes, Anne Garrett-Ward, Janet Juniper, CAO Patty Sinnamon
Regrets: Pliny Loucks, Kevin Hatten, Brian Gamble, Drew McKinnon, Scott Horton
Anne Garrett Ward introduced Janet Juniper who has moved to the Township and would like to be involved in the fundraising committee. Welcome Janet.
1. Approval of Minutes – Meeting No. 6 – August 27, 2019 Resolution: Moved: Mary Halliday Seconded: Anne Garrett-Ward That the minutes of the August 27, 2019 meeting be hereby approved. Carried
2. Feedback September 21st Kick off Event in Keady - Positive feedback regarding the Kick off event in Keady. Lots of volunteers stepped forward at the end of the night and expressed a desire to be on a “volunteer list” for future events.
Kara will include a notice on the Facebook page for folks to sign up on a volunteer list.
The committee would like to have thank you letters go out to the various donors of the silent auction items. Patty will look after creating those letters and then have the co-chairs sign.
Final figures are not in yet, but it looks like between $14K - $15K when all invoices have been paid.
The Band has been rebooked for September 19, 2020 and the hall has been secured
The timing of the live auction items was good (starting at 11:00 p.m.) as older attendees will like to leave shortly thereafter.
Will need to revisit quantities for food as not as much sold as anticipated.
3. Grant Application Update
The Township has contracted the services of Gary Gladstone Consulting to complete the grant application which is due November 12th, at a cost of $6,000.00,
4. Campaign Development Proposal Patty presented a proposal from Gladstone Consulting to work with the fundraising committee to create a campaign development strategy. The cost proposed was $100.00 per hour for 2 – 3 days), depending on needs. The committee felt that this was not necessary and would like to do this on their own. Kim suggested that everyone come to the next meeting with ideas and/ templates including templates for letters to go to property owners for pledges.
5. Other Business 5.1 Building Committee Update Patty advised that the building committee has met a couple of times with the design architect and a few changes to the layout have been made. Everyone is reminded that this is just a concept drawing at this point and there will in all likelihood be changes made down the road. There is also a public engagement session required as per the RFP, but these concept drawings are needed to be submitted with the grant application. The site selection committee has made a recommendation to Council and Council has directed the CAO to move forward with that recommendation. It will be made public when all documentation has been put into place (hopefully by the end of November).
5.2 Fundraising Events – visits to other organizations/clubs The fundraising committee would like to move forward with visits to other clubs and organizations to talk about how we can partner with them on some fundraising initiatives. The main intent is to build relationships with these groups and inform them as to the status of the Multi-Use Facility Project. The fundraising committee would like to have a member of the Building Committee accompany them on visits, so that each visit will be done by one member of the Fundraising Committee and one member of the Building Committee. The Building committee is to be invited to the next Fundraising Committee meeting in November.
5.3 Chatsworth Agricultural Society – Light Up the Night Event Patty and Kim have been approached by a representative of the Chatsworth Agricultural Society about an event they would like to host in December. The Ag Society hosts a “Christmas in the Village” event in December and would like to have a “Light Up the Night” event on the preceding Friday evening (December 13th). They are proposing to have it at the Township office where the trees would be lit and the Owen Sound Lions’ Twirlettes would provide entertainment. The Ag. Society is proposing that the Building/Fundraising Committees could present the concept drawings and site selection at that event. Patty has offered to open the council chambers for this and the Township could provide hot chocolate and apple cider, with Council approval.
The Fundraising Committee supports the idea and Patty will discuss it with the Building Committee. If both committees agree, she will seek support from Council on November 6th. The Ag. Society would include the event in their Christmas in the Village Brochure.
If Council approves this, Patty will also invite the fire department out to have their trucks on display.
It was also discussed that there be a float in the parade that would include a large poster of the proposed facility.
6. Next Meeting Date: Tuesday November 26, 2019 at 6:30 p.m. with an invitation extended to the Building Committee.
7. The meeting adjourned at 8:45 p.m.
CHATSWORTH POLICE SERVICES BOARD
______
October 21, 2019
The Township of Chatsworth Council 316837 Highway 6, RR 1 Chatsworth On N0H 1G0
Dear Council Members:
The Chatsworth Police Services Board passed the following resolution at the October 21, 2019 regular Police Services Board meeting;
Motion Number 2019-05-04 THAT Chatsworth Police Services Board recommend to Township of Chatsworth Council to continue services with the Ontario Provincial Police (OPP).
Best Regards,
Carolyn Vlielander-Marx, Dipl.M.A. Board Secretary
Committee Report
To: Warden Hicks and Members of Grey County Council Committee Date: October 10, 2019 Subject / Report No: Proposed 2019 Provincial Policy Statement / PDR-CW-41-19 Title: Grey County Comments on Proposed 2019 Provincial Policy Statement Prepared by: Grey County Staff Reviewed by: Kim Wingrove Lower Tier(s) Affected: All Municipalities within Grey County Status: Recommendation adopted by Committee as presented per Resolution CW199-19 October 24, 2019;
Recommendation 1. That Report PDR-CW-41-19 regarding an overview of the proposed changes to the 2019 Provincial Policy Statement be received; and 2. That Report PDR-CW-41-19 be forwarded to the Province of Ontario and confirmed as the County of Grey’s comments on the proposed regulation changes posted on the Environmental Registry through posting #019-0279; and 3. That the Report be shared with member municipalities having jurisdiction within Grey County; and 4. That staff be authorized to proceed with submitting these comments prior to County Council approval as per Section 25.6(b) of Procedural By-law 5003-18. Executive Summary The Province recently released a new draft 2019 Provincial Policy Statement. Staff have had the opportunity to review the draft Provincial Policy Statement, and do not view it as a complete ‘re-write’ but rather an update. Many of the proposed changes are geared towards supporting a variety of housing options, including promoting further affordable housing. Other changes include increased guidance on climate change, engagement with indigenous peoples, settlement area boundaries, growth horizons, and tweaks to existing policies or wording. Staff are supportive of some of the proposed changes, while there are other changes that staff have concerns and questions about.
PDR-CW-41-19 Date: October 10, 2019 Background and Discussion On July 22, 2019 the Province released a new draft Provincial Policy Statement (PPS), which would update the 2014 PPS. Comments on the 2019 PPS are due by October 21, 2019. A copy of the new PPS can be found here, and is linked to in the Attachments section of this report. For reference purposes a link to the 2014 PPS has also been provided in the Attachments section. County staff would commend the Province for allowing for a longer comment period on the new PPS, versus some of the legislative changes announced earlier in 2019. The Province also recently hosted some in-person and online consultation sessions which County staff have had the benefit of participating in, to learn more about the 2019 PPS. Having additional time, as well as having the benefit of participating in these sessions has been very beneficial in (a) understanding the changes, and (b) having the time to prepare fulsome comments on the new PPS. All planning decisions in Ontario must be consistent with the PPS, including local planning documents such as official plans and zoning by-laws. Staff have reviewed the draft PPS and do not perceive it to contain significant changes from the current 2014 version, however there are some changes which may impact Grey County. Within the 2019 PPS there are policy changes relating to; 1. affordable housing and housing options, 2. agriculture and aggregates, 3. climate change, 4. engagement with indigenous peoples, 5. fast-tracking development applications, 6. Green Energy Act repeal, 7. growth horizons, 8. land use compatibility, 9. servicing, 10. settlement area boundaries and employment, 11. terminology changes, and 12. what’s missing from the PPS. Although not directly a part of this consultation the Province has also noted that there will be additional standalone guidelines coming which help provide implementation guidance for the PPS. What follows are some summaries and comments on the proposed 2019 PPS changes, for each of the above subject areas. 1. Affordable Housing and Housing Options The proposed changes place more emphasis on ensuring communities across the Province contain an appropriate mix of housing options to meet the needs of Ontarians. Within the 2019 PPS there’s a broader range of housing referenced including tiny homes, additional residential units (more commonly referred to as secondary units), life lease housing, community land trusts, and co-operative housing. The Province has also introduced new terminology around ‘market- based’ residential types.
PDR-CW-41-19 Date: October 10, 2019 Additional changes require coordination between planning for housing and development, with the Housing and Homelessness Plans provided by housing service managers such as Grey County. The 2019 PPS also requires municipalities to maintain a minimum of 12 years of residential growth lands, whereas the previous PPS had a 10-year requirement. Staff Response – In general staff are supportive of the proposed changes, as we recognize the need for all types of housing across Grey County. Having this detailed support in the PPS is not radically different than the 2014 PPS, except that there are a broader range of housing types listed in the new 2019 PPS. The 2014 PPS also required municipalities to plan for a wide-range of housing. Coordination between planning and the Housing and Homelessness Plans also makes sense in principle. However, staff would note that Housing and Homelessness Plans also cover areas beyond just those controlled by land use planning. While certain elements of planning should be coordinated with Housing and Homelessness Plans, it should also be clear that there are other matters which the Housing and Homelessness Plans will need to address outside of land use planning. There are a few new terms in the 2019 PPS including references to ‘market-based’ residential which should be defined terms, in order to properly interpret the policies. Staff remain cautious in predicting whether the 2019 PPS changes will result in more private affordable housing being built, but it is certainly supportive of such housing. Further financial incentives, or government funding (at all levels of government) may be required before significant investment in affordable housing is realized. Outside of the PPS review process, the Province should also consider changes to the Ontario Building Code (OBC) to further enable new or innovative forms of housing such as tiny housing. The change from 10 to 12 years is supported by staff. 2. Agriculture and Aggregates The policies protecting prime agricultural lands, and mineral aggregate resources are different in the new 2019 PPS. For agriculture, there is more emphasis on agricultural systems planning, as well as numerous references to agricultural impact assessments (AIAs). With respect to mineral aggregate resources, there are new policies which restrict the use of ‘vertical zoning’ (section 2.5.2.4), and policies which allow for the displacement of environmental features, provided the rehabilitation plan accounts for such features as part of rehabilitation of the site (section 2.5.2.2).
Staff Response – Staff are generally supportive of the changes to the agricultural policies, and the systems planning approach. This generally aligns with the policy approach in the County’s new official plan, Recolour Grey. Staff would however request clarification as to whether this will require all municipalities to undertake Land Evaluation, Area Review (LEAR) studies to ‘re-map’ our agricultural systems. If this is the case, staff would request assistance from the Province in undertaking this study, similar to what was done in the Greater Golden Horseshoe area. The Province may also wish to consider developing guidelines on the identification of specialty crop
PDR-CW-41-19 Date: October 10, 2019 areas, as in the past the Province has noted that such areas are generally not covered by a traditional LEAR study. Staff would also request further guidance on AIAs, as we’ve yet to see a finalized guideline on this yet, although we are aware that the Province has been working on such guidelines. With respect to the changes on mineral aggregates, staff have no concern with the restrictions on vertical zoning, as that’s been the advice Provincial staff have been giving for several years now. As a result, municipalities in Grey have not been utilizing vertical zoning. Within the new PPS there is a policy which states; “Outside of the Greenbelt Area, extraction may be considered in the natural heritage features listed in section 2.1.5, 2.1.6 and 2.1.7, provided that the long-term rehabilitation can demonstrate no negative impacts on the natural features or their ecological functions.” Portions of this policy are implementing a practice that was already in a provincial guideline known as the Natural Heritage Reference Manual (NHRM). The NHRM allowed for the removal of a significant woodland, provided the rehabilitation plan considered tree planting once the pit or quarry ceased operations. Staff believe there are certain circumstances where this may be appropriate, e.g. if a young pine plantation was removed and ultimately replaced by another plantation once the pit/quarry has been extracted. That said, staff do not believe this is appropriate in all cases, or for the range of features and species the Province is now permitting (e.g. for endangered species, fish habitat, etc.). Staff recommend that this policy be refined to limit the instances where it can be used. 3. Climate Change The 2019 PPS includes wording in several sections which require planning authorities to prepare for the ‘impacts of a changing climate’. Section 3.0, Protecting Public Health and Safety, of the 2019 PPS contains a caveat that the policies relating to natural hazard are subject to on-going review by the Province’s Special Advisor on flooding.
Staff Response – Staff are generally supportive of the proposed changes in this regard. Staff would recommend broadening the definition for ‘impacts of a changing climate’, to include more than just weather-related impacts. Staff also believe that there should be more language in the PPS which speaks to the prevention of matters which will exacerbate climate change, rather than just the adaptation to climate change impacts. Staff would also request that municipalities and conservation authorities be consulted on the on- going review by the Province’s Special Advisor on flooding, prior to finalizing any new policies or directions moving forward. 4. Engagement with Indigenous Peoples The new PPS places increased emphasis on engagement with indigenous peoples and communities. Whereas the former used wording such as ‘encouraged to coordinate planning matters’, the new PPS uses terminology such as ‘shall engage with’. Identifying, protecting, and
PDR-CW-41-19 Date: October 10, 2019 managing cultural heritage and archaeological resources also require engagement with indigenous communities. Staff Response – Staff are supportive of this new wording in principle. Staff would note that Grey County currently circulates all our planning applications to local First Nations and Metis peoples. It would however be useful for the Province to clarify a few matters with respect to engagement and the ‘duty to consult’. On past projects, County staff have heard mixed messages from local indigenous groups, noting that ‘circulation and asking for comments does not equate to consultation and does not satisfy the duty to consult, which rests with the crown’. Furthermore, staff have heard that First Nations and Metis peoples are not always able to comply with some of the statutory timeframes established in the Planning Act. In many instances the County has received timely comments from local indigenous peoples. However, in some cases, local indigenous peoples have also asked for compensation to help them review a planning application from a technical perspective. Currently the County does not budget to pay for such external technical reviews on private development applications. In some of these cases, proponents have chosen to pay for these reviews, and in other cases proponents have refused to pay. This timely engagement will become even more crucial with (a) the reduced application processing timeframes under Bill 108, and (b) if municipalities are expected to fast- track applications as per section 5 of this report. Staff would recommend the Province work with indigenous peoples and communities to determine (a) their capacity to participate in planning matters, (b) whether or not additional funding is required (and if so where is that funding coming from), and (c) what constitutes engagement (i.e. is it Planning Act style notice circulations and requests for comments, or does it mean something different for indigenous peoples) and whether that differs from the duty to consult which rests with the crown.
5. Fast-Tracking Development Applications The 2019 PPS contains the following provisions in section 4.7; “Planning authorities shall take action to support increased housing supply and facilitate a timely and streamlined process for local development by: a) identifying and fast-tracking priority applications which support housing and job- related growth and development; and b) reducing the time needed to process residential and priority applications to the extent practical.” Staff Response – Staff are supportive in principle of the above-noted provisions; however, staff have concerns that this may not be feasible and it may lead to expectations that cannot be met. Based on the recent changes in application processing times through Bill 108, where in some cases processing times were cut almost in half, municipalities will be struggling to process applications in that timeframe. If one couples this with the notion that certain applications now need to be ‘fast-tracked’, it may be impossible to meet those timeframes. Staff are cognizant that we do not want to build expectations that applications can be processed more quickly, and then fail to meet those deadlines. Staff also have concerns that based on the above-wording it could be very tough to determine which applications would be candidates for fast-tracking (i.e. housing and job-growth would cover most of our applications). Furthermore, when would it be determined on whether to fast-
PDR-CW-41-19 Date: October 10, 2019 track (i.e. presumably developers would want to be able to build that certainty into their proformas). Presumably municipal councils would develop criteria for when an application is eligible, but would a developer be given the ‘okay’ at the pre-submission consultation stage that they qualify for fast-tracking or does that not come until the application is submitted. Staff also question what the consequences of agreeing to fast-track, and then not being able to do so would be. County staff would also recommend that if the Province is requiring municipalities to fast-track certain applications, that there also be a commitment from Provincial ministries to fast-track their comments and approvals related to said applications. With respect to fast-tracking the provision of affordable housing, and the provision of appropriate servicing/infrastructure, the biggest impediment to municipalities is funding. If there was further stable Provincial funding for infrastructure and affordable housing, it would make (a) the provision of these services much more feasible, and (b) the likelihood of being able to fast- track approvals more realistic.
6. Green Energy Act Repeal With the Province’s repeal of the Green Energy Act, there have been some proposed amendments to the PPS. The proposed changes remove the term ‘electricity generation facilities and transmission and distribution systems’ from a number of sections of the PPS. It is also clarified that ‘ground-mounted solar facilities’ are now included as an ‘on-farm diversified use’, which means they could be considered in prime agricultural areas, subject to being limited in area.
Staff Response – The proposed changes generally stem from the Province’s repeal of the Green Energy Act, which now gives municipalities more autonomy over renewable energy approvals. While staff appreciate the added direction here, we would also request the Province consider providing further direction on other types of renewable energy generators such as wind turbines, bio-mass facilities, etc. 7. Growth Horizons The 2014 PPS capped municipalities ability to plan for and designate land to a maximum timeframe of 20 years, save and except for infrastructure projects. The new 2019 PPS proposes to extend this timeframe to 25 years, while still allowing longer timeframes for infrastructure projects. Within the 2019 PPS there are also references to forthcoming guidelines which provides guidance on population/employment projections and allocations.
Staff Response – Staff are supportive of this change and provides more flexibility to municipalities to think longer term and plan accordingly. This may require municipalities to adjust their official plans, to consider a 25-year time horizon in the growth projections and land allocation needs. However, staff believe that this is not a pressing requirement for most municipalities and could instead be done at the time of the next official plan review.
PDR-CW-41-19 Date: October 10, 2019 Staff are very supportive of the Province issuing guidelines on population/employment projections and allocations. When the Province develops such guidelines municipalities should be consulted and given the opportunity to provide input. 8. Land Use Compatibility Section 1.2.6 of the PPS, dealing with land use compatibility, has been expanded, as well as changing the definition of ‘major facilities’ to now include manufacturing uses. Section 1.3.2.3 has also been updated to note that;
“Within employment areas planned for industrial and manufacturing uses, planning authorities shall prohibit residential and institutional uses that are not ancillary to the primary employment uses in order to maintain land use compatibility.”
Staff Response – Staff are supportive in general of the proposed changes. Staff would question what a ‘residential use ancillary to an industrial use’ would be? If this is meant to be a factory which also has temporary sleeping quarters in it (e.g. for an evening security guard), then staff see no concern. However, if it’s meant to allow for more live-work opportunities, then staff generally do not view these as compatible in industrial parks. Staff would also note that one of the key tools utilized by municipalities regarding compatibility and guiding separation distances is the Ministry of the Environment, Conservation and Parks (MECP) D-Series Guidelines. For a few years now, provincial staff have noted that the D-Series Guidelines are under review, and that updated guidelines will be coming soon. County staff are still awaiting these updated guidelines and would ask that the Province prioritize their completion. 9. Servicing There have been some significant changes to the servicing provisions at section 1.6 of the PPS. The 2019 PPS still places priority on development on full municipal water and sewer services, but it also contains further guidance on; (i) when individual well and septic systems are appropriate, (ii) when municipalities need to review their servicing capabilities in non-serviced settlement areas, and (iii) when partial services can be utilized. Provincial staff have noted that the above changes should give more flexibility to rural communities and rural settlement areas in accommodating their growth needs. The Province is also now requiring that stormwater management planning be integrated with planning for sewage and water services. Staff Response – Staff have no concerns with requiring the integration of stormwater management planning with water and sewer services.
PDR-CW-41-19 Date: October 10, 2019 With respect to items (i) – (iii) above staff do have some concerns. Although the Province may perceive the above changes as providing additional flexibility, staff require additional clarification before being able to concur with this conclusion. All development in Grey County is currently required to meet the PPS servicing hierarchy whereby development on full municipal services is prioritized. That said, Grey does have a number of Secondary Settlement Areas which are serviced by wells, septic systems, and in some cases partial services. While these Secondary Settlement Areas are not major growth nodes within the County, they do represent important growth opportunities for our rural settlement areas. The wording for item (i) found at 1.6.6.4 of the 2019 PPS is not too different from the wording in the current PPS. However, the second half of this section, which corresponds to item (ii) above contains the following wording; “At the time of the official plan review or update, planning authorities should assess the long-term impacts of individual on-site sewage services and individual on-site water services on the environmental health and the character of rural settlement areas. Where planning is conducted by an upper-tier municipality, the upper-tier municipality should work with lower-tier municipalities at the time of the official plan review or update to assess the long-term impacts of individual on-site sewage services and individual on-site water services on the environmental health and the desired character of rural settlement areas and the feasibility of other forms of servicing set out in policies 1.6.6.2 and 1.6.6.3.” In principle staff see merit in the above provisions, and it makes sense to do so at the time of an official plan review. However, staff would seek more guidance on what level of assessment the Province is seeking here. For example, is it simply a ‘desk-top’ study which looks at the amount of existing development, with the amount of projected development within the coming growth horizon to see if the installation of water and sewer services is feasible? Or is it a more involved study that may get into detailed hydrogeological study and a nitrate assessment? Are said assessments to be conducted at the time of a lower-tier official plan review, upper-tier official plan review or both (the policy wording notes collaboration between upper and lower tiers)? In many cases staff see very little feasibility for Secondary Settlement Areas to be serviced by municipal services, i.e. the amount of current growth coupled with the growth potential would never warrant the financial investment for full municipal services. For these smaller Secondary Settlement Areas, a desktop study should suffice in this regard. In other cases, we may have a few Secondary Settlement Areas that are approaching the threshold for full municipal services, and perhaps for those settlement areas more detailed study is required. This type of study may be more appropriately done at the lower-tier level, with consultation from the upper-tier, based on municipalities being the owners and operators of water and waste water treatment facilities. With respect to item (iii), the first half of the partial services provisions are identical to the current PPS provisions, but the second half reads as follows; “Where partial services have been provided to address failed services in accordance with subsection (a), infilling on existing lots of record in rural areas in municipalities may be permitted where this would represent a logical and financially viable connection to the existing partial service and provided that site conditions are suitable for the long-term provision of such services with no negative impacts. In accordance with subsection (a),
PDR-CW-41-19 Date: October 10, 2019 the extension of partial services into rural areas is only permitted to address failed individual on-site sewage and individual on-site water services for existing development.” Staff have concerns with the above for a few reasons. First, it can be very difficult to track whether partial services were installed to address failed systems. For example, if water services were installed in a community in the 1980’s, how is a planner in 2019 to know whether or not those water services were installed to address failed systems? Second, in those instances where services were installed to address failed services, it would seem quite restrictive to then only allow development on existing lots of record. Where municipalities have land within designated settlement areas, on partial services, it would appear overly restrictive to not allow any new lot creation where (a) the development is within the reserve servicing capacity of the service being provided, and (b) where site conditions are suitable for the long-term provision of such services with no negative impacts. Third, staff would note that the definition for ‘rural areas’ in the PPS also contains rural settlement areas, which means that smaller towns, villages, or hamlets could be constrained by this policy. Perhaps it was not the intent of this policy to also constrain rural settlement areas, and if that was the case it should be clarified in this policy. There are also changes within the servicing section which replace the phrase ‘where municipal sewage and municipal water services are not provided’ with the new phrase ‘where municipal sewage and municipal water services are not available, planned or feasible’. Staff require further clarification on what the intent of this policy change is, and whether the term ‘planned’ should be removed here. During discussion with the Grey County Committee of the Whole on this staff report, the Committee requested clarification from the Province as to whether or not rural plans of subdivision were permitted under the 2019 Provincial Policy Statement, or if such subdivisions could only be permitted in settlement areas. Staff recommend that the Province reconsider some of these servicing policies after further consultation with rural municipalities, as well as clarifying whether or not rural plans of subdivision are permitted in the 2019 Provincial Policy Statement.
10. Settlement Area Boundaries and Employment Under the current 2014 PPS when a settlement area seeks to expand, or when a municipality is seeking to re-designate employment lands (e.g. industrial or business park lands) to non- employment uses (e.g. residential), then a comprehensive review is required. A comprehensive review is a defined study within the PPS. Within the 2019 PPS the Province has added some flexibility to allow for some settlement area adjustments where a comprehensive review is not required. For example, instances when a municipality is adding lands to a settlement area, but also removing other lands for a ‘no net change’ in developable land, this can now be done without a comprehensive review. The Province has also included some provisions for a simplified employment lands review, where the lands are not provincially or regionally significant. Section 1.3.1(c) of the PPS also contains a new provision which states that planning authorities shall promote economic development and competitiveness by;
PDR-CW-41-19 Date: October 10, 2019 “facilitating the conditions for economic investment by identifying strategic sites for investment, monitoring the availability and suitability of employment sites, including market-ready sites, and seeking to address potential barriers to investment.”
Staff Response – Staff generally have no concerns with the changes to the comprehensive review provisions and appreciate the flexibility these new provisions permit. Staff would recommend that the Province consider a similar simplified process for an employment lands review, where there is no net change in developable land, that they have for settlement area boundary adjustments. For example, when a municipality is removing 10 hectares of employment land from the south end of town but adding 10 hectares of employment land to the north end of town within the current designated growth area, there should be no need for a comprehensive review. With respect to the newly revised section 1.1.3.9 of the PPS, dealing with ‘abbreviated comprehensive reviews for settlement area boundary adjustments’, it speaks to “the settlement area to which lands would be added is appropriately serviced and there is reserve infrastructure capacity to service the lands.” Staff question whether this would preclude privately serviced settlement areas from such boundary adjustments? Staff would also recommend a wording change here to replace the words ‘is appropriately serviced’ to ‘can be appropriately serviced’ to recognize the fact that lands outside of settlement areas are unlikely to be municipally serviced prior to being added to the settlement area. Staff would also recommend that the Province consider adding wording to the PPS that is similar to the recent changes made to the Growth Plan. Under this new wording there would be some ability to add lands to a settlement area, up to 40 hectares, without the need for a full comprehensive review prior to the addition of these lands. With respect to policy 1.3.1(c) County staff understand the intent of this policy, but do not understand the practical application as it pertains to official plans, zoning by-laws, or the activities of planning departments. Staff would suggest that this is an activity already undertaken by most economic development departments across Ontario. Certainly, planning and economic development staff will work closely with one another to ensure that lands are ‘shovel-ready’ for investment, to the extent feasible. However, staff are unaware of exactly what this new requirement means with respect to formally ‘identifying strategic sites for investment’. 11. Terminology Changes There are a number of instances in the 2019 PPS where the Province is introducing new terminology (e.g. ‘market-based’ as noted above), and others where wording changes are being proposed (e.g. there are a number of instances where the word ‘shall’ is being replaced by the word ‘should’).
Staff Response – Staff would request that new terms which impact interpretation, such as market-based, be defined in the PPS for ease of understanding. Where the Province is switching from ‘shall’ to ‘should’, County staff have interpreted this to be a less stringent test i.e. ‘should’ will not be as mandatory as ‘shall’. If this is indeed the correct
PDR-CW-41-19 Date: October 10, 2019 interpretation of the Province’s changes in this regard, then staff would note that there are many uses where ‘shall’ should remain as ‘shall’ rather than switching to ‘should’ (e.g. policy 1.1.3.6). 12. What’s Missing from the PPS Currently in both the 2014 and proposed 2019 versions of the PPS, the Province is generally divided into settlement areas, rural/agricultural areas, and natural heritage features. While this is appropriate for large parts of the Province, County staff also see merit in adding a fourth category for recreational areas and/or recreational settlement areas. Grey County has several areas around the ski hills, Beaver Valley, Georgian Bay, and our inland lakes that have a unique function which is not the same as a traditional settlement area with residential, industrial, commercial and institutional uses. These areas also do not function like traditional agricultural/rural areas, i.e. they are not necessarily farming areas. Instead they are areas with major recreational amenities and some residential or commercial development, which may or may not be on full municipal services. There are several other counties and regions that would have similarly functioning areas. Under the current PPS municipalities are forced to categorize such areas as settlement areas or rural/agricultural areas for the purposes of interpreting the PPS. Staff have at times referred to some of these areas as recreational settlement areas but noting that the ‘recreational’ denotation means that some uses traditionally associated with settlement areas will not be found there (i.e. we are unlikely to see industry to institutional uses in an inland lake community). Staff believe that there can be a new policy framework in these areas which is distinct from traditional settlement areas and rural/agricultural areas which would benefit the PPS. Legal and Legislated Requirements Once the new PPS is passed, all County planning decisions and our County Official Plan will be required to be consistent with the new PPS. Some of the 2019 PPS changes are welcomed by the County, however there are changes that cause concern, or are difficult to interpret at this stage. Financial and Resource Implications At this stage there are no immediate financial or resource implications to these regulations, as the full details of its implementation are not known. Some of the proposed changes will create more uncertainty to municipalities, however the introduction of further implementation guides should aid in interpretation in this regard. Should new requirements such as fast-tracking, or the need to complete a LEAR study, be placed on municipalities there could be financial or resource implications. Similarly, a new PPS will most likely require county and municipal official plan updates, which would have financial and resource implications. Staff will continue to monitor proposed 2019 Provincial Policy Statement and keep County Council aware of any changes. Relevant Consultation ☒ Internal: Planning, Housing, Economic Development
PDR-CW-41-19 Date: October 10, 2019 ☒ External: Member Municipalities within Grey (to be circulated following Committee of the Whole) Appendices and Attachments Draft 2019 Provincial Policy Statement 2014 Provincial Policy Statement
PDR-CW-41-19 Date: October 10, 2019 COMMUNITY SAFETY AND WELL-BEING PLANNING: The Municipalities of Bruce and Grey
MINUTES
COMMITTEE MEETING: Community Safety & Well-Being Planning, Advisory Committee Kick-Off DATE: September 27, 2019 TIME: 10:30 am to 2:00 pm LOCATION: Grey Bruce Health Unit, Classrooms 125/126, 101 17th Street East, Owen Sound, ON N4K 0A5 CHAIR: Christine McDonald (Human Services, Bruce County & Steering Committee Member) FACILITATOR: Sarah Cowley, Coordinator ATTENDEES: Children/Youth Bruce Grey Child & Family Services Julie Lipsett Children/Youth Keystone Child, Youth & Family Services Jennifer Sells Community/Social Services Bruce County Christine MacDonald Community/Social Services Grey County Barb Fedy Community/Social Services United Way Bruce Grey Francesca Dobbyn Community/Social Services Victim Services Bruce Grey Perth Anne Elliott Community/Social Services YMCA of Owen Sound Grey Bruce Susan Seifert Education Conseil scolaire catholique Providence Kimberly Fortin Canadian Mental Health Association Health/Mental Health Grey Bruce Clark MacFarlane CMHA Mental Health & Addiction Health/Mental Health Services Matt Shute Health/Mental Health Grey Bruce Health Unit Lynda Bumstead Health/Mental Health Grey Bruce Integrated Health Coalition Stephen Musehl South West Local Health Integration Health/Mental Health Network (Standing Invitee/Non-Voting) Samantha Colwell-Castles Municipality/ Town/ City/ County City of Owen Sound Pam Coulter Municipality/ Town/ City/ County Grey County Kim Wingrove Municipality/ Town/ City/ County Municipality of Arran-Elderslie Carly Steinhoff Municipality/ Town/ City/ County Municipality of Brockton Fiona Hamilton Municipality/ Town/ City/ County Municipality of Grey Highlands Raylene Martell Municipality/ Town/ City/ County Municipality of Kincardine Kent Padfield Municipality/ Town/ City/ Municipality of Northern Bruce County Peninsula Cathy Addison Municipality/ Town/ City/ County Town of Hanover Brian Tocheri Municipality/ Town/ City/ County Town of Saugeen Shores Linda White CSWBP Advisory Committee Meeting Minutes – September 27, 2019 Page 2 of 11
Municipality/ Town/ City/ County Town of the Blue Mountains Shawn Everitt Municipality/ Town/ City/ County Township of Chatsworth Carolyn Marx Municipality/ Town/ City/ County Township of Georgian Bluffs Brittany Drury Municipality/ Town/ City/ County Township of Huron-Kinloss Kelly Lush Other Bruce Grey Poverty Task Force Jill Umbach Other Community Drug & Alcohol Strategy Alison Govier Other Council on Aging Wally Halliday Southern Bruce County Safe Other Communities Committee Jason Weppler (Presenter) Southern Bruce County Safe Other Communities Committee Marla Barfoot Other Violence Prevention Grey Bruce Jon Farmer Police Services Grey Bruce OPP Martin Murray Police Services Hanover Police Services Chris Knoll Neyaashiinigmiing First Nation Police Police Services (OPP) Vincent Wurfel Police Services Owen Sound Police Service Craig Ambrose Police Services Saugeen Shores Police Services Mike Bellai Police Services South Bruce OPP Krista Miller Ministry of Children, Community and Youth Justice Social Services Lori Cunningham Administrative Support Grey County Patti McNabb Coordinator Sarah C Consulting Sarah Cowley
ITEM 1. Welcome and Introductions, Land Acknowledgement • Lynda Bumstead, Grey Bruce Health Unit & Steering Committee Member
Lynda welcomed everyone to the meeting, and during introductions, each Advisory Committee member spoke about what they hope the Community Safety and Well-Being Planning (CSWBP) will achieve for the residents of the Municipalities of Bruce and Grey. Responses were: • Create a consistent approach within the two counties. • Focus on social determinants of health, address the key issues homelessness and poverty. • Help Safe Communities and support their efforts. • Bring communication and improved safety. • STAR – shared collaboration in situations of acute risk. • More consistent cross-sectoral approach to address the social determinants of health. • Spread goodwill and kindness. • Collaborative, consistent, cooperative approach to deter / minimize trips to the hospital. • Education aspect (i.e. French first language) – develop partnerships and strategize to put proactive measures in place. • Consistency of approach and work as a collection of services.
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ITEM
• Better community overall. • Community, consistency and collaboration for better response. • Glad to be part of the bigger picture. • Regional approach with better consistency (i.e. border services for neighbouring communities). • Tremendous support for collective impact approach to extend the work outward – shared understanding and supports future planning. • Address and support social development and involvement for better support for the residents. • Collaborative approach. • Plan needs to consider the unique challenges of First Nation communities. • Make communities safer . • Upstream interventions, proactive . • Help those who are vulnerable and have a safe place for transient populations. • Coordinated approach helps those in need better. • Clearer process • Ability to not duplicate services. • Strength will be outward communication, appreciate being involved and can assist with communication. • Safer community needs education about what is already being done and learning more about each organization. • Addressing collective community needs. • Develop an awareness that youth involved with probation are vulnerable. • Happy to be part of the collective process based on remote location. • Help improve quality of life, especially vulnerable populations. • Create plan that meets legislative requirements. • Meet legislative requirements with individual subcommittee at municipalities. • The possibilities are endless to help. • Worked recently on grant for Getting to Impacts to prevent issues of vulnerable populations – make changes within the communities. • Education of who does what within the communities and to call 211 for info. • Continue relationship with police etc. and contribute to the awareness of mental health and addictions and bring firsthand experience to the table. • Improve communication and understanding as we work together. • Social planning councils used to be in existence (this feels similar). Proactive approach to get ahead of situations vs. reacting to them. • Great wisdom – measurement and evaluation of the initiative (not just stats). • Great work being done – set a framework to improve health, safety and well being.
2. Project Background and Context • Sarah Cowley, Coordinator (see PowerPoint presentation)
Key discussion points: • The work leading to Community Safety and Well-Being Planning started in 2009, when the Ministry of Community Safety and Correctional Services (MCSCS) partnered with the Ontario Association of Chiefs of Police (OACP) to initiate the development of a provincial response to crime and victimization through a collaborative and integrated crime prevention approach. Since that time, they have released 3 booklets to assist with CSWBP: A Framework for Action
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ITEM
(2012), A Snapshot of Local Voices (2014), and A Shared Commitment (2017). • The Ontario guiding definition of crime prevention is: “The anticipation, recognition and appraisal of a crime risk and the actions taken – including the integrated community leadership required – to remove or reduce it.” • Crime prevention through social development (CPSD) involves long-term, sustainable, multi- agency, integrated actions that deal with the risk factors and divert people from the path of crime, and build protective factors that may mitigate those risks. • The challenges to improving community safety and well-being that are noted most often by communities across Ontario relate to four themes: collaboration, service gaps, service accessibility, and resources and sustainability. • However, the reasons we should be investing in CPSD are clear: studies have shown that there is a minimum of $7 return on investment when engaging in CPSD (with some studies showing up to $26 ROI). Pennsylvania State University, through thorough economic evaluation, shows that “preventing just one career criminal can save society over $2 million. It is easy to see how a prevention program that costs $1.5 million to deliver services to 100 participants would be successful from an economic standpoint even if it only prevents 1% of program participants from a life of crime.” (PSU, 2008). • Several communities across Ontario have already completed the work of CSWBP, including: Halton Region, Kenora, Prince Edward County, Thunder Bay and Bancroft. Their plans are publicly available online.
3. Goals and Purpose • Sarah Cowley, Coordinator (see PowerPoint presentation, CSWBP Booklet 3 – A Shared Commitment, and Asset Mapping notes)
Key discussion points: • CSWBP by Municipalities is legislated and must be completed (i.e. publicly available) by January 1, 2021; the work of the Advisory Committee continues beyond that date. • Minimum membership for an inter-sectoral advisory committee it outlined in the legislation (which our Committee meets): an employee of the municipality or First Nations community; a person who represents the education sector; a person who represents the health/mental health sector; a person who represents the community/social services sector; a person who represents the children/youth services sector; a person who represents an entity that provides custodial services to children/youth; a person who represents the police service board or a Detachment Commander. • The plan must include: identification of priority risk factors (i.e. without limitation, systemic discrimination and other social factors that contribute to crime, victimization, addiction, drug overdose and suicide); identification of strategies to reduce the prioritized risk factors (i.e. new services, changing/coordinating existing services); setting measurable outcomes. • Additional regulations prescribing requirements related to monitoring, evaluating, reporting, and reviewing the CSWBP may be outlined at a later date. • The Planning Framework was reviewed in detail:
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ITEM
• Asset Mapping began, with attendees sharing the work that is already happening across Bruce and Grey for each of the 4 levels of crime prevention noted in the Framework (see Asset Mapping spreadsheet). • The Committee agreed that consideration must be given to participation by the Indigenous Health Council – they will be consulted and will be asked how they wish to participate in the Bruce and Grey planning, but are not mandated to prepare a plan themselves. • It was also suggested that the Committee consider implementation of Grey County Safe Community Committees, when exploring implementation and sustainability of the CSWBP as these committees already exist in Bruce County, and we want to leverage all assets; this is one of the critical success factors for CSWBP. • Success Factors include: strengths-based (leveraging all assets); risk-focused (rather than incident-driven); awareness and understanding (ensuring all community members are aware of the benefits of CSWBP); highest level commitment (buy-in from individuals of influence); effective partnerships (creating meaningful partnerships across sectors); evidence and evaluation (using research and data to inform planning); and cultural responsiveness (effectively interacting with, and responding to, the needs of diverse groups of people).
Proposed goals for Bruce and Grey CSWBP: • To improve the safety and well-being of residents across Bruce and Grey counties. • To ensure that both regional and local (Municipal) risks are identified, and that strategies are implemented to address the priority risks. • To ensure engagement is comprehensive and inclusive. • To ensure each Municipality meets its obligation under the legislation by creating and implementing a Community Safety and Well-being Plan by January 2021.
4. Networking and Lunch
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5. Objectives and Performance Measurement • Sarah Cowley, Coordinator (see PowerPoint presentation, CSWBP Booklet 3 – A Shared Commitment)
Objective-setting and performance management involves understanding the current state, which includes: • Identifying the work already being done in our communities; • Learning of or validating the risks that exist; and then • Implementing strategies to mitigate those risks.
Performance Management will be the focus of Advisory Committee Meeting #3.
Asset mapping involves: • Reviewing existing bodies • Analyzing social networks • Creating an inventory of strategies
Engagement was explored: • In the development of local community profiles within the shared plan, community engagement sessions will be conducted (2 per Municipality) to ensure a collaborative approach is taken to inform the CSWBP process. • We may want to create promotional and educational materials in order to gain public support for – and encourage participation in – the plan. • We will want to collect information from our communities to contribute to the plan (i.e. face- to-face meetings/sessions, surveys, key stakeholder interviews, etc.).
Engagement will be the focus of Advisory Committee Meeting #2.
Analyzing community risks was discussed: • All community engagement will be summarized, in order to show the diverse perspectives that have informed the plan, and to look for gaps in the engagement process. • Planning partners will review the risks that have been identified, demonstrating how widely the community/communities are impacted, and identifying those partners required to address the risk. • Risk analysis will occur, to identify those priority risks that will be addressed by the plan; the number of priority risks will vary based on the size of the community and the resources available related to sustainability of the plan. Existing organizations/ programs/ services/ committees/ strategies will be leveraged.
The planning process will highlight the good work already being done across Bruce and Grey, will encourage spread, and will allow the Advisory Committee to address gaps for priority risks.
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6.0 Project Membership, Structure, Roles and Responsibilities • Sarah Cowley, Coordinator (see PowerPoint presentation)
The provincially proposed CSWBP Governance structure was reviewed/discussed:
Note: Steering Committee will be included.
Roles, responsibilities and key tasks were discussed for each group noted above, and these were agreed to by the Committee attendees.
Membership was reviewed, and the following gaps were highlighted/discussed: • People with Lived Experience (PWLE) – It was acknowledged that those who have directly experienced the impacts of the many risk factors that influence/can lead to increased crime
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need to be engaged early and throughout the process of CSWBP planning. There are numerous tables that already exist that include PWLE, and these will be leveraged. • First Nation Communities – It was acknowledged that our First Nation communities are asked to attend numerous collaborative tables and committees, and it was agreed that the Indigenous Health Council will be approached to explore how First Nation communities would like to meaningfully and collaboratively participate in the CSWBP process. • School Boards – It was acknowledged that future Advisory Committee meetings should not be booked when the BGCDSB and BWDSB have PD days scheduled. Representatives for both Boards were confirmed. • Violence Prevention – It was acknowledged that despite the size of the Advisory Committee (almost 50 participating municipalities and organizations), there remain numerous groups that are not individually represented, and Violence Prevention was highlighted as one area where there is potential for further engagement as the project continues (i.e. the Women’s Shelter).
7.0 Phases of Work and Timeline • Sarah Cowley, Coordinator
The following timeline was presented:
• Start-Up: Creation of the Steering Committee, Advisory Committee and/or Implementation Teams; Creation of Terms of Reference • Asset Mapping: Reviewing Existing Bodies; Analyzing Social Networks; Creating an Inventory of Strategies • Engagement: Development of Communication Materials; Organizing Community Engagement • Risk Analysis: Summary of Community Engagement Sessions; Identifying Risks; Priority Risk Analysis • Performance Measurement: Logic Model Creation; Inputs, Activities, Outputs, Outcomes Identified • CSWBP Creation, Presentation & Adoption: Advisory Committee to Recommend the Plan to Municipalities for Adoption
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8.0 Logistics and Process • Sarah Cowley, Coordinator
The following were discussed and agreed upon: • Membership: With the engagement of particular groups noted above, it was felt that the Advisory Committee is inclusive. • Frequency of Meetings: The meeting schedule (4 times over the next 13 months) was found to be acceptable. • Quorum: It was agreed that quorum would be met if a decision is supported by the majority of participants present during a vote. • Meeting Locations: It was agreed that rotating locations across the geography (two meetings in Bruce County and two in Grey) is acceptable. • Agenda and Materials: It was agreed that the Steering Committee and Coordinator would draft the Committee agenda and associated materials, and that they will be sent out to members at least one week in advance of the meeting. • Minutes: It was agreed that minutes will be taken by Grey County Administrative Support and will be sent out to Members within 2 weeks following each meeting. • Expectations of Members: Maximum meeting attendance/engagement by all Committee Members, in order to ensure the success of the CSWBP.
9.0 Next Steps • Christine MacDonald, Human Services – Bruce County & Steering Committee Member
The following next steps were highlighted: • Terms of Reference for the Advisory Committee will be drafted for electronic review, with adoption at the next Advisory Committee meeting • Communication Strategy/Key Messages will be drafted for electronic review • Asset Mapping will begin over the next 8 weeks • Engagement Approach will be discussed in depth at the next Advisory Committee meeting
In addition, the following were discussed by the Committee:
□ ACTION: The Steering Committee will investigate whether the legislation states that the Advisory Committee must be appointed by Council (be a Committee of Council).
□ ACTION: The Steering Committee will organize a meeting with Municipal Representatives prior to the next Advisory Committee meeting in order to determine the logistics of decision- making/ communication.
• Members are to consider samples of community engagement strategies/options, as the Engagement Strategy will be the focus of the next Advisory Committee meeting (i.e. online engagement tools may be available from lower-tier Municipalities) • Key updates (newsletter, etc.) via email to the members of the Advisory Committee may work well, so that they can share with/ forward to interested parties. • Implementation Teams will be determined once we start the work and will be decided once priority risks are identified. o Based on the regional approach of many of the key services there will be priority risks identified for the region and local risks identified for each local municipality within the
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plan; Municipalities with similar risks may decide to work together on implementation. o Committees already established MAY be the implementation teams for specific issues/risks identified (i.e. Community Drug and Alcohol Strategy group, Safe Highways Committee); it was reinforced that the CSWBP process is meant to coordinate what is already happening across Bruce and Grey, and that we are not looking to reinvent the wheel by creating new structures/ strategies (unless gaps are identified and this becomes absolutely necessary). • It was suggested to have all information stored on a portal for easy access. o www.bgdisc.ca has capacity to host public document portal access o 211 could possibly facilitate document management and sharing of information
□ ACTION: Coordinator and Steering Committee will review and present an option for information access.
• There was an inquiry regarding budgeting costs that Municipal advisory committee members might need to consider o Current budgeting covers the costs associated with the development of the plan to the end of 2020 (plan creation). o Further sustainability discussion/ planning will begin early in 2020, and we can certainly approach other communities of similar size/geography who have plans in place as to what was required for sustainability of their plan. • Four Advisory Committee meetings will be coordinated, with regular updates provided in between. • Issues requiring immediate action in between meetings will have “ACTION REQUIRED” in the subject line (along with “CSWBP”). • The question was asked as to whether video conferencing or bridge conferencing could be offered and/or if ride-sharing could occur for meetings. There was general agreement on the importance of meeting face-to-face for the 4 meetings, and it was noted that many organizations have named a back-up delegate and that all Advisory Committee members can do the same.
Closing Key Points: • Communication and collaboration are key, as is leveraging our existing strengths.
□ ACTION: The Steering Committee will develop a draft communication plan for informing various stakeholders during the planning process.
• This is a cross-sectoral approach to making our communities safer, and to improving the well- being of everyone living in Bruce and Grey. • We must challenge ourselves to keep the social determinants of health as our key focus.
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Questions? Concerns?
Should you have any questions throughout the course of this project, please don’t hesitate to contact any of the Steering Committee members:
• Lynda Bumstead [email protected] • Anne Elliot [email protected] • Barb Fedy [email protected] • Christine MacDonald [email protected]
Next Meeting: Friday, November 29, 2019 - 10:30 am to 2:00 pm Walkerton Clean Water Centre – 20 Ontario Road, Walkerton, ON N0G 2V0
Owen Sound & North Grey Union Public Library Board Minutes
September 26, 2019 6:00 p.m. Library Board Room
MEMBERS PRESENT: Richard Thomas, Chair Esra Samli, Vice-Chair (City of Owen Sound) Rosemary Buchanan (Township of Georgian Bluffs) Bob Droine (City of Owen Sound) Frank Emptage (Meaford Public Library) Rick Holland (City of Owen Sound) Elizabeth Thompson (Township of Chatsworth, Councillor) Ryan Thompson (Township of Georgian Bluffs, Councillor)
MEMBERS ABSENT/REGRETS: Rhonda Brown (City of Owen Sound)
STAFF PRESENT: Tim Nicholls Harrison, CEO Nadia Danyluk, Deputy Chief Librarian Lindsey Harris, Administrative & Facilities Manager
GUESTS PRESENT: None
COMMENCEMENT: 5:58 P.M.
1. CALL TO ORDER The meeting was called to order by Chair, Richard Thomas at 5:58 p.m.
2. ADDITIONAL ITEMS None
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None
4. CONFIRMATION OF MINUTES
78-19 Moved by Frank Emptage THAT the minutes of the June 27, 2019 meeting of the Library Board be approved as presented. Carried.
Owen Sound & North Grey Union Public Library Board: Minutes September 2019 1 5. DEPUTATIONS/QUESTIONS FROM THE PUBLIC None
6. CORRESPONDENCE Harris reported that there were two items of correspondence circulated in the package. 6.1: Thank You: A thank you card was received from Beth Hall and family recognizing the flower arrangement that was sent in Bob’s memory. 6.2 Thank You: A thank you card was received from Gwen Turner thanking the Library Board for the retirement gift.
7. REPORTS AND MATTERS TABLED 7.1 Board Chair’s Report No report.
7.2 CEO’s Report CEO Tim Nicholls Harrison drew the Board’s attention to the CEO’s Report as distributed and provided additional information. 7.2.1. Library Service Index: In the month of August, we provided at least 90,202 services to our customers. The LSI is calculated by dividing the total services by the number of hours that we were open in the month. The LSI shows the average number of services provided per hour that we are open. The LSI for August was 336.57. 7.2.2. Key Statistics: Our total library membership is 11,507. In August, we had 18,813 library visits and circulated 25,506 materials. Patrons used an additional 3,832 materials within the library during the month. There were 4,747 uses of technology. Our online outreach totalled 27,046. The library provided information assistance 1,925 times. 287 items were added to our collection. 604 people participated in 7 adult and 16 youth programs. 7.2.3. Staff Anniversaries: We extend congratulations to Susan White, Carolin Brooks, Shawna MacWilliam and Cvitka Marun on their work anniversaries. We thank them for contributing their time, effort, skills and talents!
Susan White ALC 11 years Carolin Brooks Information Services 8 years Shauna MacWilliam Information Services 6 years Cvitka Marun Information Services 2 years
7.2.4. Staff Changes: We welcome Rebecca Steer and Julie deMartigny as our Public Services Assistants at the Circulation Desk. We also welcome Samantha Neeb to our Youth Services team and Cvitka Marun to our Information Services team. 7.2.5. Staff Recognition / Board Appreciation: Please mark November 23rd as the date for our annual staff – board evening. Details to follow. 7.2.6. Interlibrary Loan Service: This service has been supported by the Southern Ontario Library Service (SOLS). Unfortunately, there have been some changes because of Provincial funding cuts. A good explanation can be found at the Federation of Ontario Public Libraries website: http://fopl.ca/news/changes-to-
Owen Sound & North Grey Union Public Library Board: Minutes September 2019 2 interlibrary-loan-services-in-ontario-details-and-frontline-impact-for-public- libraries-and-patrons/ The Owen Sound & North Grey Union Public Library and 95% of public libraries across Southern Ontario have worked out ways to continue the service for our patrons. While it means that additional costs have been downloaded to us, and the service will take longer, we are pleased to see the service restart. I would especially like to recognize the commitment and hard work of Karen Teeter, our staff member responsible for the ILLO services. Thank you for your dedication and perseverance 7.2.7. Staff Professional Development: Previously, the Board has approved the library being closed to allow all staff to participate in professional development activities and to support team building. This activity is planned ahead of the Thanksgiving weekend in October. The public has been notified, in our newsletter, of the planned closure. We will also ensure that signage is posted ahead of the date.
79-19 Moved by Ryan Thompson THAT the Library Board approve the Library closing for professional development from Friday, October 11th until Tuesday, October 15th for professional development and Thanksgiving holiday time. Carried.
7.2.8. Strategic Planning / 2020 Budgeting: We are working on finalizing our strategic plan. We are also completing the necessary work on our draft 2020 budget. We will have both for our October board meeting. 7.2.9. Retaining Wall Project: Starting on August 26th, for approximately 3 weeks, there will be limited parking outside the Library. The parking spots immediately after the "accessible parking" spots will not be available during this time. Bluewater Landscaping and Construction will be onsite building a new retaining wall. While we are excited to see this project going ahead, we sincerely apologize for any disruption for our patrons. 7.2.10. Japanese Maple Returns: Last year, when we were having the roof work completed, the beautiful Japanese Maple had to be removed so that there would be sufficient access for the roofing equipment. We have been told that this tree was very special because one doesn't see it in the type of location where our tree is situated. We were determined to do everything possible to make it so the tree could survive. With the help, care and guidance of Mike Clarke of Clarke's Tree Spade Service, the maple was removed before the roofing work and kept safe in Meaford, then returned home in June. We are making sure it is well fed and watered. Special thanks to the City of Owen Sound Parks Department for their advice and help. 7.2.11. New lectern: Our new lectern arrived from Stephen Hogbin and Intersections: Wood Gallery & Studio. It will be used in our Room of Requirement (the auditorium, downstairs), but the lectern is currently on our main floor. This piece, the last of the functional art from Intersections, includes all of the wood used to make the desktops. They are in alphabetical order, an appropriate nod to books and libraries. Visitors can examine the desks and assess their wood identification skills at the lectern. Because we are at the center connecting the Boreal and Carolinian forests, the variety of tree species found locally is extensive. There are thirty-five different trees represented, including a mystery wood.
Owen Sound & North Grey Union Public Library Board: Minutes September 2019 3 7.2.12. Art Installation: As part of our library refresh, we have been working with local artists to add artwork, reflective of the area, to the main floor. We will be installing the Salt of the Earth Project” by Willy Waterton on the north wall of the main fiction area. 7.2.13. Final Report of Poet Laureate, Lauren Best: Please find attached, the final report of our 2017-19 Poet Laureate, Lauren Best. We commend Lauren on her impactful term as Poet Laureate. She has been a wonderful ambassador of arts and culture for our community. Lauren’s focus, during her 2017 – 2019 term, was to encourage children to express themselves through poetry. As her legacy project, she created Poetry Play Kits with activities for children and their care-givers to have fun with language together. We thank her for her vision, energy and poetic expression and look forward to her work on the Poet Laureate Advisory Committee.
80-19 Moved by Bob Droine THAT the Library Board extend their thanks and appreciation to Lauren Best for her quality service as Poet Laureate for 2017-2019. Carried.
7.2.14. Appointment of 2019-2021 Poet Laureate: During the summer, the Poet Laureate Advisory Committee conducted the search for Lauren’s successor. After reviewing the applications, the committee shortlisted the candidates and conducted interviews. The committee selected Richard-Yves Sitoski as Owen Sound’s seventh poet laureate. Sitoski is the winner of the Owen Sound Cultural Award for Emerging Artist, 2014; finalist in the International Songwriting Competition, 2018; and author of three poetry collections, most recently Downmarket Oldies FM Station Blues (Ginger Press, 2018). He is well known in the Owen Sound/Grey Bruce area for his many spoken word performances as well as his collaboration with previous poets laureate, Rob Rolfe and Larry Jensen and the Métissage collective, and as a committee member for Words Aloud Spoken Word and Storytelling Festival
Councillor Elizabeth Thompson entered at 6:05 p.m.
81-19 Moved by Esra Samli THAT the Library Board ratify the Poet Laureate Advisory Committee’s selection of Richard-Yves Sitoski as Poet Laureate serving a two-year term from October 1st, 2019 to September 30th, 2021. Carried.
7.2.15. Words Aloud Program: The Words Aloud Program is on schedule. We have received regular updates from the committee as they plan and prepare for this year’s festival events. Attached is the current 2019 working budget.
82-19 Moved by Frank Emptage THAT the Library Board approve the 2019 working budget for the Words Aloud program. Carried.
7.2.16. Adult Learning Centres Grey Bruce Georgian: During the summer, the program sites were busy with MTCU monitoring activities. Program files were sampled and recommendations given by the Ministry to ensure proactive referrals to other agencies and organizations. The database records must be updated
Owen Sound & North Grey Union Public Library Board: Minutes September 2019 4 regularly. The sites are on target to meet their learner participation goals for 2019- 2020. 7.2.17. Summer Programs Review: We were jam packed with summer activities. There were wild birds, alpacas, ukulele jams, tech petting zoos, poetry play kits, summer reading, bingo, summer story times, Tanabata celebrations, lego, summer story tents, animation workshops and back to school French story time. For adults, we had Scrabble, Dance for James Dean – Short Film and Artist Talk, and Shipwreck Tales of Georgian Bay. 7.2.18. Fall Newsletter: I think that our fall newsletter is the busiest yet. Please take a look at the many programs and events happening in September, October and November. The newsletter can be accessed online at our website, https://olco.ent.sirsidynix.net/client/en_US/search/asset/21261. 7.2.19. Final Comments: Our busy summer has extended into fall. From story times to author visits to our 41st annual great library book sale, the library is fully booked with programs, events and activities for our community. As usual, I want to recognize our hardworking and dedicated staff for their commitment to delivering exemplary customer service on a daily basis.
Additional items as per verbal report: None
83-19 Moved by Rosemary Buchanan THAT the Library Board approve the CEO’s Report as presented. Carried.
7.3 Financial Committee Report
7.3.1 Statements and Accounts:
84-19 Moved by Rick Holland THAT Library accounts totaling $148,092.51 for June, July and August be approved for payment and further, THAT the Adult Learning Centre’s accounts totaling $71,626.17 for June, July and August be approved for payment and further, THAT the Library’s and Adult Learning Centre’s Financial Statements to August 31, 2019 be received as information. Carried.
7.3.2 Reserve Accounts:
85-19 Moved by Rick Holland THAT the Library Board approve the creation of a Poet Laureate CD Project Reserve Account and a Words Aloud Reserve Account. Carried.
86-19 Moved by Rick Holland THAT the Library Board approve revenues and expenditures for the Book Sale Reserve Account, Poet Laureate Reserve Account, Poet Laureate CD Project Reserve Account, Teen Advisory Group – TAG Reserve Account and Words Aloud Reserve Account to August 31, 2019. Carried.
Owen Sound & North Grey Union Public Library Board: Minutes September 2019 5 7.3.3 Community Foundation Grey Bruce Grant: Nicholls Harrison reported that a grant had been received from the Community Foundation Grey Bruce in lieu of interest earned on the Library’s investments of bequests in its Designated Agency Fund. A motion acknowledging receipt of the grant and instructions for its use must be recorded in the Minutes.
87-19 Moved by Rick Holland THAT the Library Board acknowledge receipt of a grant in lieu of interest in the amount of $3,887.00 from the Community Foundation Grey Bruce and further, THAT the funds are deposited in the Library Trust and Donations Reserve Fund until required. Carried.
7.3.5 Jessie Calder Trust Fund:
88-19 Moved by Rick Holland THAT the Library Board approve the deposit of the final payment received in July 2019 from the Jessie Calder Trust Fund as per Donation Allocation Policy L 31 and further, THAT the funds available for designation be deposited to the Library Renovation Reserve Fund. Carried.
7.3.6 Adult Learning Centre Audit:
89-19 Moved by Rick Holland THAT the Library Board accepts the Adult Learning Centre’s audited Financial Information for the year ended March 31, 2019 as prepared by BDO Canada LLP. Carried.
90-19 Moved by Rick Holland THAT the Library Board authorize the transfer of the 2018-2019 Adult Learning Centre surplus of $10,042.95 to the Adult Learning Centre’s Contingency Fund. Carried.
7.4 Personnel Committee Report No report.
7.5 Property/Building Committee Report No report.
7.6 Library Foundation Committee Report No report.
7.7 Policies and Bylaws Committee Report
91-19 Moved by Frank Emptage THAT the Library Board approve Policy L 9 Health & Safety Policy as reviewed. Carried.
92-19 Moved by Frank Emptage THAT the Library Board approve Policy L 12 Bookkeeping Policy as revised. Carried.
Owen Sound & North Grey Union Public Library Board: Minutes September 2019 6 93-19 Moved by Frank Emptage THAT the Library Board approve Personnel Policy L 20 PE 4 Salary Policy as revised. Carried.
94-19 Moved by Frank Emptage THAT the Library Board approve Personnel Policy L 20 PE 5 Hours of Work Policy as revised. Carried.
95-19 Moved by Frank Emptage THAT the Library Board approve Personnel Policy L 20 PE 8 Pregnancy and Parental Leaves of Absence Policy as revised. Carried.
96-19 Moved by Frank Emptage THAT the Library Board approve Personnel Policy L 20 PE 9 Personal Emergency Leave, Sick Days & Other Types of Leave Policy as revised. Carried.
97-19 Moved by Frank Emptage THAT the Library Board approve Personnel Policy L 20 PE 29 Retirement Functions as reviewed. Carried.
7.8 Friends of the Library Liaison Report No report.
7.9 SOLS Saugeen Trustee Council Report Emptage updated Members on the date of the next SOLS Saugeen Trustee Council meeting is October 26. SOLS has launched new CEO peer group virtual meetings. There are plenty of training opportunities available through SOLS for Library Board and Staff members.
8. OTHER BUSINESS None
9. STRATEGIC PRIORITIES None
10. RESOLUTION TO MOVE IN CAMERA - STRUCK
11. DECLARATION TO MOVE TO THE REGULAR BOARD MEETING - STRUCK
12. NEXT MEETING: Regular Board meeting to be held Thursday October 24, 2019 at 6:00 p.m. in the Library Board Room.
13. ADJOURNMENT: The meeting was declared adjourned at 6:47 p.m.
Owen Sound & North Grey Union Public Library Board: Minutes September 2019 7
ilcHrTh Clerk's Department 595 gth Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 x 1294 / 1 -800-567-GREY / Fax: 51 9-376-8998 October 22,2019
Grey County Lower Tier Mayors
VIA EMAIL
RE: Maximizing Assessment Base
Dear: All Grey County Lower Tier Mayors
Please be advised that at the Council meeting held October 10, 2019, Grey County Council endorsed the following resolution:
CWl82-19 Moved by: Councillor Soever Seconded by: Councillor Bartnicki
Whereas to the end of August 31, 2019 the Town of The Blue Mountains, working with the Municipal Propefi Assessment Corporation (MPAC), has identified $317,170,429 ol supplementary assessment, $155,726,722 from 20'|'9,$123,778,586 for 2018, and 37,665,1 21 lor 2017, resulting in supplementary tax revenue of $880,92+ to Grey Gounty; and
Whereas it is in the best interests of all the residents of Grey County to ensure that all parts of the county are properly and fully assessed, so as the be able to provide ratepayers with the lowest possible tax rate; and
Now Therefore Be It Resolved That Grey County Gouncil hereby encourages all of the Lower Tier Municipalities in Grey Gounty to use their best efforts to work with the Municipal Property Assessment Gorporation (MPAC), to ensure that all properties in their municipality are properly and fully assessed, in order to maximize their assessment base and supplementary assessment. Carried
Grey County: Colour lt Your Way Page 2 October 22,2019
lf you have any questions or require fufther information, please do not hesitate to contact me.
Yours truly, 'trTYl Tara Warder Deputy Clerk/Legislative Coordinator (519) 372-0219 x1294 [email protected] www.grey.ca
cc. Briana Bloomfield, Clerk, City of Owen Sound Corrina Giles, Clerk, Town of the Blue Mountains Wendi Hunter, Clerk, Township of Georgian Bluffs Joanne Hyde, Clerk, Township of Southgate Mark Turner, Clerk, Municipality of West Grey Patty Sinnamon, Clerk, Township of Chatsworth Raylene Martell, Clerk, Municipality of Grey Highlands Matt Smith, Clerk, Municipality of Meaford Brian Tocheri, Clerk, Town of Hanover
Grey County: Colour lt Your Way Ñc$ffit, Clerk's Department 595 gth Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 x 1294/ 1-800-567-GREY / Fax:519-376-8998 October 28,2019
Hon. Caroline Mulroney M in ister of Transportation 777 Bay Street, Sth Floor Toronto, ON M7A 128
VIA EMAIL
RE: Support for Teach the Reach Act, 2019
Dear: Hon. Caroline Mulroney
Please be advised that at the Council meeting held October 24,2019, Grey County Council endorsed the following resolution: cwl92-19 Moved by: Councillor Desai Seconded by: Councillor Burley Whereas MPP Marit Stiles has introduced Private Members Bill 89, Teach the Reach Act, 2019 in order to make roads safer for Ontario cyclists; and
Whereas the Billwould amend the Highway Traffic Act to require the Ministry to ensure the Dutch Reach method is explained in driver education handbooks and taught in driver education courses that are approved or licensed by the Ministry; and
Whereas Grey Gounty continues to promote and encourage safe cycling along Grey Gounty roads;
Now Therefore Be lt Resolved That Grey County Gouncil supports B¡1189, Teach the Reach Act, 2019; and
That this resolution be forwarded to the Minister of Transportation, Member of Provincial Parliament Marit Stiles, Grey Gounty Members of Provincial Parliament and all Grey County municipalities.
Grey County: Colour lt Your Way Page2 October 22,2019 lf you have any questions or require further information, please do not hesitate to contact me.
Yours ly,
Deputy Clerk/Legislative Coordinator (519) 372-0219 x 1294 [email protected] www.orev.ca cc. Marit Stiles, Member of Provincial Parliament, Davenpoft Hon. Bill Walker, Member of Provincial Parliament, Bruce-Grey-Owen Sound Jim Wilson, Member of Provincial Parliament, Simcoe-Grey Briana Bloomfield, Clerk, City of Owen Sound Corrina Giles, Clerk, Town of the Blue Mountains Wendi Hunter, Clerk, Township of Georgian Bluffs Joanne Hyde, Clerk, Township of Southgate Mark Turner, Clerk, Municipality of West Grey Patty Sinnamon, Clerk, Township of Chatswofth Raylene Martell, Clerk, Municipality of Grey Highlands Matt Smith, Clerk, Municipality of Meaford Brian Tocheri, Clerk, Town of Hanover
Grey County: Colour lt Your Way
Town of /Ville de Penetanguishene
October 2, 2019
Hon Doug Ford Delivered by Email to: Premier of Ontario [email protected] Premier's Office - Room 281 Legislative Building - Queen's Park Toronto, ON M7A 1A1
BY EMAIL ONLY
Dear Premier;
RE: Resolution from the Town of Penetanguishene – Municipal Amalgamation
As you are aware, the Town of Penetanguishene, Township of Tay and Township of Tiny provided a joint letter response on June 5, 2019 regarding the Regional Governance Review.
Please also be advised that the Council of the Town of Penetanguishene, during their September 25, 2019 Council meeting and at the request of the Township of McKellar, adopted the following resolution:
"WHEREAS there are 444 municipalities in Ontario that are very efficient and well governed, and who respond quickly to ratepayer's needs;
AND WHEREAS in the 1990's the Conservative Government forced many municipalities to amalgamate on the guise they would become more efficient, effective, save money, lower taxes and ultimately reduce the provincial deficit;
AND WHEREAS there has never been a valid evidence-based study that supported these outcomes;
AND WHERAS forced amalgamation actually accomplished just the opposite: ill feelings, increased animosity and mistrust, job losses, rise in local taxes and an increase in the provincial deficit;
AND WHEREAS there are many positive examples of· small rural and northern municipalities working together in a collaborate and cooperative manner via, shared agreements that responds to local needs without amalgamation and provincial interference;
10 rue Robert St. West/ouest, P.O./C.P. Box 5009 Tel: 705.549.7453 Fax: 705.549.3743 Penetanguishene, ON L9M 2G2 www.penetanguishene.ca
AND WHEREAS the Provincial Government has a large deficit due to their own decision-making;
AND WHEREAS recently the same Conservative Government recently reduced one large regional municipal government by 50%, without "consultation";
AND WHERAS this same Conservative Government is presently reviewing other provincial regional governments through a purported "consultative" approach with a view to reduce or eliminate them;
AND WHEREAS the Provincial Government should investigate all other internal ways of reducing their deficit and becoming more fiscally responsible over time rather than downloading to the one level of government that is the most efficient, has the lowest cost and is closest to the electorate which will not put a dent in the provincial deficit;
AND WHEREAS the Province could look at what other provinces have done to reduce the debt with one singular education system, organizing unorganized municipalities, controlling OPP costs, substantially increase fines, and find a way to collect millions and millions of dollars in unpaid fines and instead, invest in the north to create jobs and stimulate and enhance economic development;
NOW THEREFORE BE IT RESOLVED THAT before the Provincial Government forces amalgamation in any of the 444 municipalities in Ontario, our AMO organization go beyond requesting "consultation" and "demand" that the Provincial Government do the following:
1. Hold a local referendum letting the citizens decide to amalgamate or not. 2. Conduct an evidence-based study to show that amalgamation actually saves costs, jobs, lowers taxes and reduce the provincial deficit. 3. Allow those municipalities to work out their own local collaborative agreement that best suit their local needs and to be permitted to do so on their own time line and volition. 4. To ensure that there is absolutely no conflict of interest in this consultative process. 5. To emphasize the political reality of forcing amalgamation on the many rural and northern municipalities across Ontario.
AND FURTHER THAT a copy of this resolution be sent to Doug Ford, Premier of
Ontario; Christine Elliott, Deputy Premier; Steve Clark, Minister of Municipal Affairs; Andrea Horwath, Leader of the New Democratic Party; and all MPPs in the Province of Ontario;
AND FURTHER THAT a copy of this resolution be sent to the Association of Municipalities of Ontario (AMO), the Northwestern Ontario Municipal Association (NOMA), Rural Ontario Municipalities Association (ROMA), Federation of Northern Ontario Municipalities (FONOM), and all Ontario municipalities for their consideration."
Please let me know if you have any questions or concerns.
Sincerely,
Stacey Cooper, Clerk Town of Penetanguishene c. Hon. Christine Elliott, Deputy Premier Hon. Steve Clark, Minister of Municipal Affairs MPP's in the Province of Ontario Association of Municipalities of Ontario (AMO) Northwestern Ontario Municipal Association (NOMA) Rural Ontario Municipalities Association (ROMA) Federation of Northern Ontario Municipalities (FONOM) All Ontario Municipalities
31ô8371-lighwaY tì. r{t Chatsworth Ontario N0l"l l' Phone: 519-794-3232 Fax: 519-794-'l'r"' Chat:+worlh www.chatswortlt
REQUEST TO APPEAR BEFORE TOWNSHIP OF CHATSWORTH COUNCIL rrjA14 F : *lcvt*, Lø-n--5¡.-- ¡\lJl)RE>¡
í,OSTAL IO,_)E: TELEPHONE #; 571 3a: ó /sa ü .4AIL ntu)äA Q lt..--va.-,fæ/s. c-^ñ,--_--- llre Co.¡l¡crl (.rìarrìbers rs equrpped !vith a laptop arrd project, Please check your audio/vist¡al needs:
-,. -- Lðplop Pro1ec.tgr Spç¡lerllvtçrgpltone :'LI.AqT i¡]tIiCATI TI-I' DATE OF THE COUNCIL MEETING YOU \'VISH TO ATTEND AS A DELEGAIION [),rvtrnle: L' VJeclnesday of the nronth at 9:00 a.m. l-\.,('rìrrrq 3'rVVerJrre'rl.ry i l¡a¿e rìi,/ur :ifloken on tllis rssr"re before. Key points oÍ nry presentation are as follows: in agenda package) ¿t-*l -a(>ç¡a=- f ) lt arr i,.il;','illr.:,ìl a¡r¡)t-.rr5 ar;.1 clt-.legation before Council, a frlrther deputation from the sanre indivicltral t:onr:ernrnq ..,rnre t¿)l)r( ('i) l.rill not Lle perrnittr:ct urrless there is stgnif¡c,1t1t new informatiort to be brought forw.lrd, sttbject irr ,lr¡lro,..al l)! tlì(r Nl.lyor .¡rlcj (-ltlrk. SpeciÍic new infornlat¡orr rìlust Þe identifìed on tlris form and/or attachecl for ,'Ji¡lrtri"rl. I 'r,i!,Ê-,f,ol.r.rl rrn ihi., issue t-rsft¡r'e. Specific rrew rniornlation Ir,vislr to submit is as follows: (please attach full presentation) tr .-r( c(ii 'l.lr , , r'itl' tlte PrrireclL¡re By-law, Requests to Appcar as a Delegation before Council nrust lre received bv r,, t lerk lty rl IrI lt.rì'. otl 0le Wccltìesclay l>efore thc Council meetrng in order that the delegations may be ltslcrl orì t ì' ,ìr¡,-¡iil(l .li rti I ilr-' :i¡ltJ.tct ,:rf tlrt: rlelegt¡tion be identified. All requests must include a copy of the presentat¡on materials. Failure to provide the required informatiorr r.¡n time will result in a deferral or denial. Delegations are limited to 1O minutes. j t,...r..t (trìd rtnclt.rst¿urd the infornlatiorr corrtainecl on tn¡s form, including any att<ìchments, wlll bet-t¡rrrÉ' 'r I teri,. ¡rrrl irr, lr..tr:ri rn tiìe (-ottncil Meeting Agencla ancl rrn the Ïorr¡nship's website. ')ti [¡ lr, l¡, t ¿tncl t[r,,rt prcscr'ìtatron nraterials must l)e sutrmitted rvith th¡s deputation form. Elcctrontc pr('s('Íìt ]ir,,'' rirri,,rr,1-i.l:.,ltsv-rortl-1.ça in accol,:lanc-e ivith tlìe deadlines outlined above. TOWNSHIP OF CHATSWORTH PLANNERS REPORT 2019-04 TO: Mayor Mackey and Members of Council FROM: Ron Davidson, Township Planner RE: Zoning by-law Amendment application Z04/2019 DATE: November 6, 2019 ______ RECOMMENDATION: That Planners Report 2019-04 be hereby received; and Further That Committee of the Whole recommends to Council the approval of the Zoning Bylaw Amendment Application for Part Lot 86 and 87, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth. Owners: Byron Schwass and Duane Deveau. Purpose of Application: The purpose of the Zoning By-law Amendment is to reduce the minimum lot area and frontage requirements of the ‘A1’ zone to facilitate a lot line adjustment. The owner of 775513 Highway 10 proposes to convey 2363 square metres of his property to the adjacent. (The lot line adjustment is being considered through application B05/2019.) The requested Amendment would reduce the lot area requirement from 20 hectares to 0.6 hectares and reduce the lot frontage requirement from 180 metres to 56 metres. The Amendment would apply to the existing 0.2 hectare lot owned by Duane Deveau and the 2363 square metres of land being conveyed from the adjacent property owner, Byron Schwass to the Devau property. The Subject Lands: The two subject properties are located along Provincial Highway 10, in the former Holland Township. A detached dwelling and barn exist on the Schwass property. Lands along the front of the property, including the proposed severed parcel, and lands along the rear of the property are forested. The balance of the site is farmed or is pastured. With regard to the Deveau property, this small parcel contains an existing dwelling which is in the process of being removed and replaced with a new house. A recent Minor Variance (A03/2019) allowed for the new dwelling to be located on the site with reduced front and rear yards. Adjacent Lands: This area of the Township is represented by a mix of agricultural and forested lands, along with a large number of non-farm residential lots. Official Plan: The two subject properties are designated ‘Rural’ on Schedule A to the County of Grey Official Plan. The ‘Rural’ consent policies give consideration to limited lot creation, to a maximum of four lots per original 40 hectare parcel. The severed parcel will involve parts of the original Lots 86 and 87 and will not result in the permitted lot density being exceeded. Appendix B to the Official Plan recognizes the forested area of the subject property, 1 | P a g e including the entire severed parcel, as ‘Significant Woodland’. Development and site alteration is not permitted in a ‘Significant Woodland’ or within 120 metres of this feature unless it can be demonstrated that such development or site alteration will not negatively impact this woodland feature or its function. Given that no development or site alteration will result from the lot addition, there should be no impact on this natural heritage feature. Based on the foregoing, it is evident that the proposal conforms to the Grey County Official Plan. Provincial Policy Statement: The Provincial Policy Statement (PPS) generally allows for limited lot creation in rural areas. The also includes polices aimed at protecting natural heritage features; however, this is not an issue, as explained above. The proposed lot line adjustment should be consistent with the PPS. Zoning By-law: The subject lands are zoned ‘A1’ (Rural). The ‘minimum lot area’ and ‘minimum lot frontage’ requirements of the ‘A1’ zone are 20 hectares and 180 metres respectively. The property owned by Mr. Deveau does not comply with these standards, but is recognized as an “existing lot of record”, which means that development (e.g. a new dwelling) can occur on this existing parcel. The Deveau property, however, loses its “existing lot of record” once the property is enlarged, and since the enlarged lot will not comply with the minimum standards for lot area and frontage, relief from the Zoning By- law is required. For this reason, an application for Zoning By-law Amendment has been submitted. The proposed Amendment would acknowledge the size of the expanding lot. Discussion, Conclusion and Recommendation: The proposed Zoning By-law Amendment is required to fulfill a condition of Consent. It conforms to the Official Plan and is consistent with the Provincial Policy Statement. As such, the Zoning By-law Amendment should be given favourable consideration. This opinion is provided without the benefit of having received comments from any other agency or any adjacent land owners. Should new information arise regarding this proposal, the Committee of Adjustment is advised to take such information into account when considering the applications. I trust this information will be of assistance. Respectfully submitted, Ron Davidson, BES, RPP, MCIP 2 | P a g e :!'t"1'. TOWNSHIP OF CHATSWORTH \w cBo REPORT 2019-03 TOWNSHIPOF Ghatsworth Neighbours by Naiure TO Mayor Mackey and Members of Council FROM Karl Schipprack RE Building Department Statistics DATE November 06, 2019 RECOMMENDATION: THAT CBO Repoft2019-03 regarding Building Department activity for Q3-2019 be hereby received for information. BACKGROUND: The purpose of this staff report is to provide the Q3-2019 year to date Building Department statistics on number of permits, project value and permit fees. And provide the Q3-2018 and 201812019 year to date Building Department statistics for comparison Respectfu lly submitted, Karl Schipprack Chief Building Chatsworth Q2 BUITDING ACTIVIW REPORT TYPE OF PERMIT # of Permits Project Value Permit Fees 2018 2019 2018 Q2 2019 Q2 2018 Q2 2019 Q2 Q2 Q2 Residential New Homes 13 10 S 3,984,000 5 3,43o,ooo 5 24,700 S 19,625 Add/Reno L9 74 s 919,650 5 443,316 5 9,722 5 6,300 Septic Permits 7 15 $ 111,500 s 188,840 S 3,zso s 7,500 Accessory 19 19 s 694,500 s 622,200 S 8,ggg S 8,598 Agriculture New Buildings 10 2 5 or+,ooo s 220,000 5 g,otz s 7,330 Add/Reno 2 5 5 75,000 s s 1,150 Commercial New Buildings I s s 700,000 s 5 z,ooo Add/Reno 1. 3 $ 7,OOO S 82,ooo s 150 s 1,400 lnstitutional New Buildings 2 7 S 532,ooo S Sso,ooo S 8,zgo S 8,soo Add/Reno 7 5 500,000 s S 5,ooo 5 lndustrial New Buildings t S 91,4oo.oo 5 s 914 s Add/Reno s s s s Sewer Connections s s s s Demolitions 7 7 S 36,000 S s8,ooo s 1,050 s 1,050 Tent 5 t s 10,850 s 2,100 s 375 s 75 TOTATS 85 75 5 7,500,900 5 6,6lLqs6 s 69,861 S 68,528 Chatsworth Q3 BUITDING ACTIVIW REPORT TYPE OF PERMIT # of Permits Project Value Permit Fees 2018 20t9 2018 Q3 2019 Q3 2018 Q3 2019 Q3 Q3 Q3 Residential New Homes L2 9 5 3,454,000 s 3,385,000 S 28,123 5 ql,tlt Add/Reno 9 L3 5 229,OOO S goz,ooo s 2,605 S 5,096 Septic Permits 15 17 s 204,500 s 188,892 s 6,950 s 8,000 Accessory L6 9 S 728,500 S 313,600 S 10,025 5 4,339 Agriculture New Buildings 6 4 s 945,000 s 130,500 $ a,z6+ S 3,510 Add/Reno 3 5 142,500 5 S 3,218 s Commercial New Buildings s s s s Add/Reno s s s s lnstitutional New Buildings s s s s Add/Reno 5 s s s Industrial New Buildings 5 s s s Add/Reno s s 5 s Sewer Connections s 5 s s Demolitions 3 s s 150,000 5 s 450 Tent 5 9 S 13,100 5 g,tto s 375 s 600 TOTATS 66 64 S 5,7i.G,Goo 5 4,s39,762 S 57,560 $ 69,tlz Chatsworth YTD BUILDING ACTIVITY REPORT TYPE OF PERMIT # of Permits Project Value Permit Fees 20L8 20L9 2018 YTD 2019 YTD 2018 YTD 2019 YTD YTD YTD Residential New Homes 25 L9 s 7,439,000 S 6,815,000 5 52,823 5 66,802 Add/Reno 28 27 S 1,149,650 S 805,3t6 5 LL,327 S tt,39o s 5 s s Septic Permits 22 32 S 316,000 5 3ll,l3z s 10,200 5 15,500 s s s s Accessory 35 28 s 1,423,000 5 935,800 5 tg,qzl 5 t2,gzt Agriculture New Buildings 16 6 5 1,55g,ooo $ 35o,5oo 5 ts,zl6 S 10,840 Add/Reno 3 2 $ 142,500 S 75,ooo S 3,2t8 s 1,150 Commercial New Buildings 1 s s 700,000 s $ z,ooo Add/Reno 1_ 3 s 7,000 s 82,000 s 150 s 1,400 lnstitutional New Buildings 2 7 $ 532,ooo S 85o,ooo $ 8,290 $ 8,soo Add/Reno 7 s 500,000 s S s,ooo s lndustrial New Buildings 7 s 91,400.00 $ s 974 $ Add/Reno 5 s 5 s Sewer Connections s s s s Demolitions 7 L0 5 3o,ooo s 2o8,oo0 s 1,050 s 1,500 Tent 10 10 s 23,950 5 tt,gzo s 750 s 67s TOTATS 151 139 5 r3,2t7,soo 5 L1,,21,i.,2r8 5 tzl,qzt 5 L37,7O0 TOWNSHIP OF CHATSWORTH CAO CLERK’S REPORT 2019-32 TO: Mayor Mackey and Members of Council FROM: Patty Sinnamon, CAO Clerk RE: Kennel License – Part Lot 11, Concession 1, former Township of Sullivan (Vaughan) DATE: October 16, 2019 RECOMMENDATION: THAT CAO Clerk’s Report 2019-32 regarding a Kennel License for Part Lot 11, Concession 1, former Township of Sullivan (Vaughan) be hereby received for information. AND FURTHER THAT the property owner be advised that the current zoning to permit a Kennel will remain with the property until such time as the zoning is amended either through an application of the property owner or an amendment through a comprehensive review of the zoning by-law. AND FURTHER THAT the property owner also be advised that the provisions of the animal control by-law in regards to kennels must be complied with at the time of application. BACKGROUND: Further to my previous report on the above referenced matter, I had indicated at the last Council meeting that I would further review archive files to determine if any “grandfathering” or reference to any conditions attached to the zoning approval given prior to amalgamation could be located. A search of records regarding the zoning amendment approved in 1996 did not reveal any information other than the zoning by-law, a copy of which is attached. Kennel shall be permitted on lands within the Rural (A-1-190 Zone).” It is staff’s opinion that the property owner’s approval as granted in 1996 remains in effect. What is at issue is whether Council can exempt a property owner from provisions of a by-law when the property owner has stated that they currently do not have more than three dogs on the property. In other words, can Council grant an exemption to a situation that does not exist. Based on staff’s interpretation of the by- law and the Municipal Act, the answer is “no”. At any time, Council may license any class of business for various reasons set out in the legislation. The conditions to the license approval may also change at any time, which is precisely the case with the Township’s animal control by-law. Prior to the 2019 by-law, very few conditions were attached to the license approval, including inspections, building conditions, fees, etc. At such time as the property owner has more than three dogs on the property, they can apply for a kennel license at that time. I would also draw to Council’s attention the history below of fees paid and note that no license fees or do tags have been purchased since 2015. 2001 through 2006 inclusive – annual license fee of $75.00 paid to the Township. 2007 – No license fee or dog tags purchase 2008 - Purchased 2 dog tags 2009 - Purchased 2 dog tags 2010 - Purchased 1 dog tag 2011 - Paid for 1 dog tag 2012 - Paid for 1 dog tag 2013 - Paid for 1 dog tag 2014 - Paid for 3 dog tags 2015 to 2019 inclusive - No license fee or dog tags purchased. Respectfully submitted, Patty Sinnamon, Dipl.M.M. CAO Clerk TOWNSHIP OF CHATSWORTH CAO CLERK’S REPORT 2019-30 TO: Mayor Mackey and Members of Council FROM: Patty Sinnamon, CAO Clerk RE: Kennel License – Part Lot 11, Concession 1, former Township of Sullivan (Vaughan) DATE: October 16, 2019 RECOMMENDATION: THAT CAO Clerk’s Report 2019-30 regarding a Kennel License for Part Lot 11, Concession 1, former Township of Sullivan (Vaughan) be hereby received for information. BACKGROUND: In an effort to bring the Township’s existing kennels into conformity with the Animal Control By-law and Zoning By-law, Township staff contacted property owners who: a) have zoning approvals in place to permit kennels; and b) property owners who have paid for kennel licenses over the past number of years. One such letter (attached) was sent to Mr. Barry Vaughan, as his property is zoned to permit a kennel, but a license has not been obtained. At the September 4, 2019 Council meeting, Council received Pamela Vaughan as a delegation regarding her request for a kennel license. Mrs. Vaughan contacted staff to discuss the letter and the requirements of the new by-law. Mrs. Vaughan then requested to speak to Council as she wished to be grandfathered under the old zoning by-law approving her kennel. A copy of Mrs. Vaughan’s correspondence to Council from the September 4 Council meeting is also attached. Mrs. Vaughan is requesting that Council grant an exemption from the requirements of the by-law. Following the delegation, Council passed the following resolution: That Council direct staff to prepare a report and bring back to Council in regards to the Vaughan Kennel including the former Sullivan township By- law. And further that By-law 2019-32 Animal Control By-law – Dogs and Kennels be brought back to Council for review. Attached hereto is the site specific zone amendment By-law 25 of 1996 amending the Rural (A1) Zone to Rural A1-190). Specifically, the A-190 provides as follows: “ In addition to the Permitted Uses listed under Section 6.1, a Commercial Kennel shall be permitted on lands within the Rural (A-1-190 Zone).” There are two separate approvals here that must be distinguished, one from the other. Firstly, the zoning by-law gives permissions regarding land use. In this case, the zone amendment permitted a commercial kennel on the subject lands. While the commercial kennel was permitted as a use on the property, a search of MPAC records indicates that commercial assessment has never been applied to these lands. Currently there is FT (Farm Tax) and RT (Residential Tax). The commercial kennel on the subject lands is a permitted land use granted through a site specific amendment A-1 190. The Sullivan approval was carried through to the new Township of Chatsworth Comprehensive Zoning By-law as A1-67. The permitted land use will stay with the lands until the current property owner or successor land owner wishes to remove the amendment. Dog Tags and Kennel Licenses on the other hand, are applied for annually and have been in place at least since amalgamation. I can find no record that the former Township of Sullivan issued kennel licenses. The Township of Chatsworth adopted various animal control by-laws requiring kennel licenses since 2000, the most recent one in May, 2019. You will see from the chart below that kennel licenses were purchased by Mr. Vaughan from 2003 – 2006. At issue here in this matter, is whether the Township can issue a kennel license to this property. A kennel license is required where the owner has three or more dogs. An application has not been completed by the owner, but the submission letter indicates that they do not have any personal dogs on the property. Mr. and Mrs. Vaughan could have up to three dogs on the property and breed them and a kennel license would not be required and therefore would not be issued. If however, the owner wishes to breed more than three dogs at a later date, then they would have to comply with the Dog licensing by-law, including housing the dogs in a separate building and having the kennel facility inspected. It should be noted that the zoning amendment approved in 1996 does not contemplate the kennel to be indoors, but rather a “maximum lot coverage of 1,452 square metres” which would imply a separate building. Further, commercial assessment would apply. The following sets out the history of kennel licenses and dog tags paid relating to the Vaughan property: 2001 through 2006 inclusive – annual license fee of $75.00 paid to the Township. 2007 – No license fee or dog tags purchase 2008 - Purchased 2 dog tags 2009 - Purchased 2 dog tags 2010 - Purchased 1 dog tag 2011 - Paid for 1 dog tag 2012 - Paid for 1 dog tag 2013 - Paid for 1 dog tag 2014 - Paid for 3 dog tags 2015 to 2019 inclusive - No license fee or dog tags purchased. In reviewing the various versions of the animal control by-law since 2000, grandfathering for those dogs that were issued tags in the year 2000 for more than the by-law allows (more than 3) was permitted. “However, when one of the grandfathered dogs is no longer on the property in the possession of the owner or tenant land, that dog will not be allowed to be replaced”. The grandfathering clause was included in the by-laws up until 2017 (assuming that in all likelihood, there would be no dogs tagged in 2000 still in existence in the Township). I also attach as requested, a further copy of the Animal Control By-law 2019-32 for Council’s review and discussion. A copy of the Animal Control By-law passed in 2000 (2000-16) is also enclosed. Respectfully submitted, Patty Sinnamon, Dipl.M.M. CAO Clerk Township Of Chatsworth Council From Barry and Pamela Vaughan Re: New by-law 2079-32 ln May 1996 we were zoned by the township of Sullivan for a kennel license. At the t¡me the zoning was called "commercial". We have paid our taxes sínce then based on this according to MPAC. We cannot afford, at this t¡me, to build a new building but we do not meet the new requirements that says a kennel must have a separate building. 4.3.1a Our kennel license and rezoning were based on a home-based kennel. Please grandfather us in based on the Sullivan Township bylaws for kennels or exempt us from the new by-law. Pamela has been a Canadian Kennel Club member for at least 25 years. We have not bred any poodles for over 5 years due to health reasons but would like to be able to remain able to take advantage of the re-zoning we paid for. We only bred infrequently - less than one litter of purebred dogs a year. We do not have any personal dogs currently but both daughters, one in Montreal and one in Ridgetown have a dog. Their dogs do visit and do stay when the girls have holidays. Pamela spoke to Carolyn about the letter mailed out July 10th and she was wonderful about this issue. Spoke to Patti and to be honest she was not only unhelpful, but she scared Pamela. Thank you for your assistance. 3Aû1þ{- Q.¡(t7C THE CORPORATION OF THE TOWNSHIP OF SULLIVAN BY-LAw No- *l o*. l qqL BEING a By-lawto amendZonirg By-law No. 19 of 1993 of the Corporation of the Township of Sullivan¡ WHEREAS the Council of The Corporation of lhe Township of Sullivan deems it necessary and in the public interest to pass a By-law to amend By-law No. 19 of 1993; AND WIIEREAS pursuantto the provisionsof Section 34 of The PlanningAcl, R.S.O. 1990, as amende4 By-laws may be amended by Councils of Municipalities; NOW THEREFORE T}IE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SULLIVAN ENACTSAS FOLLOWS: 1. Schedule "12" to By-law No. 19 of 1993 is hereby amended by changing the zone symbols affecting the lands described as Part Lot 11, Concession 1, and ghown more particularly on Schedule "12F" affixed h€reto. 2. Schedule"l2'is hereby amended by changing from Rural (Al) Zone to Rural (41-190) Zone the lands described in Clause 1. 3. Section 23 of By-law No. 1 9 of 1 995 is hereby amended by adding the following Subsect¡on 23.1 90: '23.190 ln addition to the Permitted Uses listed under Section 6.1 a Commercial Konnel shall be permitted on lands within lhe Rural (A1-190) Zone. Special Provisions for a Commercial Kennel: Minimum Front Yard 150 metres Minimum Side Yard 80 metres Maximum Lot Coverage 1,452 square metres Allother provisions p€rta¡ning to the Rural (41) Zone ehallapply to the Rural (41- 190) Zono.' 4. Schedule "12F" and ell notations thereon is hereby declared to form part of thie 8y-law. 5. This By-law shall come into force and takE €ffect upon being passed by Council subjec{ to any approval necessary pursuant to The Planning Act, R.S.O. 1990, as amended. tr*tt Read a firgt time this è day of A.,y , 1996; Read ¡ second t¡me th¡E 2O +r day of Â4c.Y . lg9ô; Read ¡ third time and finally passed th¡s Âo+^ day of MoY , 1996. q q I hereby ceñify that the foregoing ie a truo copy of By4aw No . 2l "Ç , t ¿^ al enacled by the Councii of the Corpor¡uon óf ttrã Townahip ôi Su¡¡¡v¡n thic --¿å¡rl,- clay ol-4tA- 1996. DATED ¡t Dosboro +resô.thi¡ a t ^-( day of Dog Control By Law b) has significantly injured a domestic or farm animal; or c) has shown the disposition or tendency to be threatening or aggressive to persons or animals; or d) has been previously designated as a potentially dangerous dog, is kept or permitted to be kept in violation of the requirements for such dog; 1.4 "Distress" means the state of being in need of proper care, water, food or shelter or being injured, sick or in pain or suffering or being abused or subject to undue or unnecessary hardship, privation or neglect. 1.s "Dog" means any male or female domesticated dog, or any member of the species Canis familians 1.6 "Dog tag" means a metal piece furnished by the Township of Chatsworth that bears an identification number and is suitable to be securely fixed on an animal for the purpose of identification. Such tag is received upon registration of a dog and payment of the appropriate fee. 1. 7 "Guide Dog" means a dog that is trained to aid persons with disabilities and is actively in use for such purposes; 1.8 "Kennel" shall mean any part of a lot, building, structure or establishment where more than three (3) dogs are kept and which is licensed by the Township under the provisions of the Municipal Act; a) Boarding Kennel shall mean for the purpose of this by-law be deemed a facility which provides shelter and care of dogs under contract; b) Breeding Kennel means a place where a minimum of three (3) are housed, groomed, boarded, bred, trained, sold for breeding purposes and are registered with an association incorporated under the Animal Pedigree Act (Canada). c) Personal Use Kennel shall mean any property in which more than three (3) dogs are kept for show purposes, or for the personal enjoyment, or predator control. 1.9 "Kennel Licence" means a certificateissued by the Clerk or designate of the Township upon fulfilling the requirements of the by law and by payment of the appropriate fee. 1.1 o "Keep" means to have temporary or permanent control or possession of an animal. 1.11 "License" means a license that has been issued and paid for the current licensing year. 1.12 "Muzzle" means a fastening or covering devise of adequate strength over the mouth to prevent a dog from biting. 1.13 "Township" means The Corporation of the Township of Chatsworth or employee thereof 1.14 "Owner'' means any owner of a dog as identified on the dog license, including a person, partnership, association or corporation that owns, possesses or has control, care or custody over a dog and, where the owner is a minor, the person responsible for the custody of the minor. 1.1 s "Peace Officer" means: a) a police officer, including a police officerwithin the meaning of the Police Services Act, a special constable, a First Nations Constable and an auxiliary member of a police force; b) a municipal law enforcement officer; c) an inspector or agent under the Ontario Society for the Prevention of Cruelty to Animals Act; or d) a public officerdesignated as a peace officerfor the purposes of the Dog Owner's Liability Act. TIIE CORPORATION OFTHE TOWNSHIP OF CHA,TSWORTH BY-LAIv200L!.6_ DOG CONTROL BY.LAW Whereas the Municþl Act 1990 , Chapter M45 as amended provides that Councils of Municþalities may pass by-laws for the registration and licensing of dogs and prohibiting or regulating the running at large ofdogs and for requiring the owner ofa dog to keep the dog leashed and under control on land in the Municþality other thar¡ that of the owner ; Therefore the Municipal Council of the Township of Chatsworth enacts as follows; PART I DEFINITIONS l. Forthepurpos€ofthisby-laq (a) "dog" means a male, female, spayed female or neuter€d male dog. (b) license shall be deemed to be the receipt issued þ the Treasurer of the Township of Chatsworth or an authorÞæd agent ofthe Treasurer upon regisration ofa dog or kennel and payment of the appropriate license fee. (c) "ownef' ofa dog includes a person who possesses or harbors a dog and owns and "ormed" have correqronding meanings. (d) "purebred" means (i) registered or eligible for registration in the register of the Canadian Kennel Club Incorporated, or (ii) of a class designated as pure- bred in regulations made pusuant to the Municipal Act. (e) "Animal Control Officer" or "Pound keeper" nreans a person appointed Êom time to time by the Council of the Corporation of thc Township of Chatsworth to enforce the provisions of this By-Law and includes any person, comp¿ury or association who enters into a contract with the Township of Chatsworth to control dogs and to maintain a dog ¡r,ound and any s€rvant or agent ofsuch person, company or association. PART tr ENFORCEMENT 2. The provisions of this by-law shall be enforced by a police officar, an ani¡nal control ofrcer, a pound keeper or other person or persons authorized þ the Council ofthe Township of ChatswortÌ¡ to enforce the provisions of this by-law. 3. Any person who violates a provision of this by-law is guilty of an ofense and on conviction is liable to the penalty provided by the hovincial Offenses Act, RS.O. Chapter P33 as amended. 4. The owner of a dog in the Township of Chatsworth shall within ten days afìer the dog comes into their possession câuse the dog to be registered and licensed at the office ofthe Treasurer of the Township of Chatsworth for the balance of the calendar year. Following the initial registration and licensing, the dog owner shall re-register and re-license each dog in their possession for the cu¡¡ei¡t calendar year. 5. All license fees shall be due and payable on the l5û day of January of each calendar year and the anr¡ual fees are shown in the Township of Chaæworth by-law that provides for the imposition and collection of fees and cbarges for certain Municipal Services and Activities. No person shall register a dog which is not pure-bred as part of a kennel of pwe bred dogs. 7. Any person who gives false information on a dog, dogs or a kcmrel of dogs commits an offence and any registration or license issued as a result ofsuch false information is fòrthwith null and void. (a) On payment of the appropriate license fee(s) refened to in section 5, the owner be provided with a dog tag bearing a serial number and the yet for which thc tag was issued, for each dog registered and licensed. (b) the owner shall keep the current tag securely fixed on the dog at all times. (c) a recorcl shall be kept by the Treasurer of the Municipality or other designated pcrson showing the name and address of the o'*ner and the serial number of the tag. (d) no pcrson shall usc a tag on a dog other than the dog for which the tag was issued. (e) a registration, license or tag is not transferable and shall expire on the sale, death or other disposal ofthe dog, and (f) no person shall remove a tag from a licensed dog. (g) every person making application for a license for a spayed female or a neutered male shall produce a certificate ofa veterinary surgeon that such dog has been neutered or spayed. 9. The provisions ofthis part do not apply to a pup under the agc of l2 weeks. PART IV CONTROL OFDOGS 10. No person shall have a dog on public property in the llamlets of Desboro, Williamsford, Holland Centre, Berkeley, Waltcrs Falls, Massie or the former Village of Chatsworth or on any roadway or other public property within thc Township of Chatsworth unless the dog is on a leash. I l. (a) No person slnll alloq' a dog to run at large in thc Township of Chatsworth and a dog shall be dccrncd to be running at large when foru¡d in any place other than the residence of the owner and not undsr control ofa person. (b) All female dogs shall be confined ç'ithin an enclosed building when the dog is in heat. 12. A dog which is found to be nuuring at large contrary to thc provisions of section 11, may be scizcd and impounded. A dog which is impounded shall tæ held for a period of not less than ttree(3) days exclusive of Saturday, Sunday or Public H 13. (a) No houscholder shall keep or permit any other person to keep in or upon any lands, buildings or premises at any time, morc than tlree(3) dogs unless such person has obøined a kennel license. (b) no householder shall keep or permit any other person to keep in 14. No person may locate a kennel closer than 1000 feet from a neþhboring residential structule. Existing kennels at December 31, 1999 arc grandfathered and when thc property changes ownership , the kennel license becomes null and void, 15. When a dog is found running at large in the Township of Chatsworth a¡rd the dog cannot be seized or a danger exists to attempt seia¡re and the dogs presence in the location in which it is found causes a danger or nuisance, a person authorized to enforce tlre provisions ofthis by-law rnay kill the dog or instruct another person to kill the dog as safely and hurnanely as possible in all of the circumstances. Where the identþ of the owner of an impounded dog or a dog destroyed under tbe provisions of section 16 is known, the owner shall be notified and notice is sufficiently given personaþ either orally or in writing, or if sent by prepaid 6rst class mail to the last known address of the owner. Ifthe dog or body is not claimed within three(3) days exclusive ofSaturday, Sundây or Public Holidays, the dog rnay be sold, destroyed or otherwise disposed of and the owner is liable for all costs incuned. t4. That this By-Law shall come into force and take effect upon the final passing thereof. READ A FIRST TÏME AND SECOND TIME THIS 5 DAY OF RËAD A THIRD TIME AND FINAIJ.Y PASSED THIS 5 DAY OF'JAI.¡LÍARY,2OOO. SUBMTTED FOR THE ESTABLISHMENT OF SETFINES I.JNDBRPART I OFTTIE PROVINCIAL OFFENCES ACT Submitted by The Corporation of the Township of Chatsworth BY.LAW NTIMBER 2OOO.I6 Dog Control By-Law CONTENTS L Short form wordings 2. Short fbrm wordings including suggested set fines 3. Certified copy ofBy-Larv 2000-16 Dog Conrol By-Larv" Corporation of the Towrship of Chatsworth By-Law 2000-16, Dog Control By-Law Item Column I Colunm 2 Colurnn 3 Descrþtion of Otrers€ Provision Creating OfÈnse Set ftres including costs l. Dog owner åil to license Section 4 $50.00 Current year 2. Register non pure-trred dog Section 6 $50.00 As part ofkennel 3. Give frlse infonnation on Section 7 $50.00 dog 4. Ovmer fails to fix tag on dog Subaection E(b) S50.00 5. Use tagondogotherthan adog Subsection 8(d) $50.00 for which the tag was issued 6. Remove tag from licensed dog Subsection 8(f) S50.00 7. Fail to have dog on leash Section l0 $50.00 8. Allow dog to nrn at large Section I I $50.00 The general penaþ provision for the ofences indicated above is æction 3 ofBy-law 2000-16, a certified copy ofwhich hss b€en filed. a2ot7 .- Wednesday, October 09, 2019 Sharrie Brick t72 Elder Lane, Chatsworth, Ontario Dear Patty, On behalf of the Chatsworth Agricultural Society: The following is notification of plans to host the Santa Claus Parade in Chatsworth on December t4th, 2OL9. The Municipality of Chatsworth has generously supported us financially in the past, and we would request support again for 20t9. On the same weekend, Christmas in the Village runs from Friday evening December 13th to SaturdayDecember 14th. Details willfollow as plans are confirmed. Thank-you for your support in the past, and we look forward to working together in the future. Sincerely, Sharrie Brick, President, Chatsworth Agricultural Soeiety From: Mackey, Scott To: Sinnamon, Patty Subject: Fwd: Municipal Update Demand the Right coalition - ACTION REQUESTED Date: October 17, 2019 9:28:56 PM Attachments: Briefing Note - Municipal Leaders - FALL 2019.pdf ATT00001.htm Letter Minister Yurek - General Letter.docx ATT00002.htm This should be added to our next agenda. Thanks Scott Sent from my iPhone Begin forwarded message: From: Ted Comiskey [EXTERNAL EMAIL] Good afternoon Thank you again for passing the Demand the Right Motion in support of enshrining municipal approval rights over landfills in provincial legislation. As you may know, Ontario's existing landfill capacity is expected to expire within the next decade (between 2028-32). We estimate between 5 and 10 large landfills will need to be identified, cited and approved in the near future. Whether impacted municipalities choose to accept them or are opposed to these facilities is largely irrelevant, as the existing approvals process essentially ignores the decisions of elected Councils. Our campaign is aimed at changing this. It is not anti- landfill, but is focused on respecting the wishes of municipalities. We all know that there are numerous other policy areas where municipalities in Ontario have exclusive authority, and in each of these cases (casino gaming, hosting cannabis retail, even nuclear waste storage) projects can be approved. In short, respecting municipal choice WORKS. I'm pleased to share that we have over 120 municipalities (representing over 6 million Ontarians) have passed our motion - and we are making progress. Campbell Strategies, our public affairs advisors, continue to advance this file and collectively we are making progress. We've attached a Briefing Note on the issue, and campaign highlights. We are getting closer, but we need your help: Please send the attached letter, or your own, outlining YOUR support for this important policy commitment, with a copy to your local MPP and a copy to us at: [email protected] We will be providing further updates in the days ahead, but ask that you send this letter as soon as possible. Kind regards Mayor Ted Comiskey Chair Demand the Right Coalition of Municipalities Mayor of Ingersoll BRIEFING NOTE DEMAND THE RIGHT COALITION OF ONTARIO MUNICIPALITIES GIVING ONTARIO MUNICIPALITIES THE “RIGHT TO APPROVE” LANDFILL DEVELOPMENTS IN THEIR OWN COMMUNITIES PURPOSE The purpose of this briefing note is to provide background information on an emerging issue for municipalities, and a campaign to change provincial legislation that would give municipalities the right to approve (or reject) future private sector landfill developments in their communities. OVERVIEW Ontario has a garbage problem, and it could soon be coming to your community. Consider the following: • Ontario’s landfill capacity (both public and private landfills) will run out of space by 2028-2032, depending on whether U.S. States continue to accept our waste1; • Ontario’s overall diversion rate has stalled over the last 15 years, with only 30% of waste diverted to recycling, composting or re-using, and 70% going to landfills2; • Based on Ontario Ministry of Environment data, Ontario generates over 8 million tonnes of waste annually that goes to landfill3. To put this into context, 8 million tonnes of garbage would fill Toronto’s Rogers Centre to the roof over 90 times a year. This garbage has to go somewhere. Based on current waste volumes, and Ontario’s remaining capacity, we estimate that there will need to be five to 10 “mega dumps” identified, sited and approved in Ontario municipalities in the very near future. Some private sector companies are already targeting potential sites. This could mean YOUR municipality, whether you like it or not. THE ISSUE Under Ontario’s current Environmental Assessment legislation, municipal governments do not have the right to approve (or reject) landfill developments. The current process is in the hands of the Province and favours private sector waste companies over the rights of municipalities. Whether an impacted municipality wants to host a future landfill, or not, makes little difference. Municipalities DO have the right to approve most developments in their communities. In fact, municipalities have exclusive authority to approve: • Casino gaming facilities, O.Reg 81/12 • Nuclear waste storage, via the federal NWMO’s siting principles • Hosting cannabis retail However, when it comes to landfill projects, municipalities do not have the right to say no if they are identified by a private sector waste company. 1 2019. Ontario Waste management Association. State of Waste in Ontario: 2018 Report, p.34. 2 2019. Ministry of Environment, Conservation & Parks. Reducing Waste & Litter in Our Communities: Discussion Paper. 3 Ibid. 1 WHICH COMMUNITIES ARE BEING TARGETTED? Municipalities that have quarry or mining operations (440 sites), or existing landfills (880 sites) are the most likely targets, but any municipality outside the City of Toronto to the provincial border is a potential host for new landfill developments, whether they like it or not. Several “mega dumps” will need to be approved in the very near future to accommodate the volume of waste that is coming, with at least five to 10 in the near future. The current system allows private landfill operators to essentially ignore the concerns of local residents and municipal Councils, essentially placating them with consultations, but no real role in the process. The existing system is based on a 1950’s view of municipalities. We believe this needs to change. ABOUT THE CAMPAIGN: THE DEMAND THE RIGHT COALITION It is time Ontario passes legislation that gives municipalities the right to approve landfill projects. The Demand the Right Coalition of Ontario Municipalities includes municipal leaders across Ontario and is calling on the Province to pass legislation that will give municipalities the right to approve landfill development as part of a modernized EA process. Campaign highlights include: • Over 120 municipalities have formally approved a motion in their Councils, representing over six million Ontarians, calling on the Province to act (please see our website for the current list: www.demandtheright.ca); • Support from the Ontario PC Party, and Ontario NDP Party, including a letter from Ontario PC Leader Doug Ford committing to implementation of this policy (please see attached); • The Ministry of Environment’s Waste Discussion Paper (2019) identifies this issue, and states that the government is considering policy options to give municipalities greater authority when it comes to landfill development. We are getting close, but WE NEED YOUR HELP to ensure the Province delivers on this issue, for our communities, and for our future. OUR ASK This campaign is NOT opposed to landfill development. It is aimed at levelling the playing field, and ensuring impacted municipalities have the right to say yes or no to these projects, and that these decisions be respected. We believe municipalities should have the right to approve or reject landfill projects and assess whether the potential economic benefits outweigh environmental concerns. A new process must ensure that both a comprehensive EA process is completed, AND that impacted municipalities have the right to choose whether to accept these projects, or not. As a municipal leader, we are asking that you do three things: 1. Introduce our motion in your Council, which calls upon the provincial government to pass legislation that grants municipalities the right to approve (or reject) landfill projects. You can access the motion by visiting this link: https://docs.wixstatic.com/ugd/a0d3a0_38e5eb4dc87044e3974271bac0b1c3fe.pdf 2. Write to the Minister of Environment and demonstrate YOUR support for taking action on this issue, with a copy to your local MPP and to us. (Please see the attached letter). 3. Help spread the word to your municipal colleagues, and follow us on Twitter at @ApprovalRights. 2 MORE INFORMATION • To learn more, please email us at: [email protected] • Please visit: www.demandtheright.ca • Follow us on Twitter: @ApprovalRights Please recycle. 3 [DATE] The Hon. Jeff Yurek MPP Minister of Environment, Conservation & Parks College Park, 5th Floor 777 Bay Street Toronto, ON M7A 2J3 Re: Granting Municipal Right to Approve Landfills in Ontario Via electronic mail: [email protected] Dear Minister Yurek: Your Ministry’s recent Discussion Paper highlights many of the challenges in our province when it comes to managing our residential and institutional, commercial and industrial (ICI) waste. In addition to the proposed overhaul of Ontario’s Blue Box system, and other measures, I am writing to urge you to implement legislative changes that formally recognize and entrench the right of municipalities to choose whether or not to host future landfill developments proposed by the private sector in our communities. As you know, Ontario municipal governments currently do not have the right to say yes or no to landfill development projects proposed by private sector waste companies. Whether an impacted community supports the development of a landfill, or not, makes little difference as the existing process is led by the province and favours private sector companies. The fact is, Ontario municipalities have authority to make decisions for themselves in several areas. Indeed, we have exclusive authority and approval rights for other “sensitive” developments, including casinos, cannabis retail stores, and even nuclear waste storage sites. In these examples, despite municipalities having a veto over hosting these types of developments in their communities, MANY have chosen to say “yes” – even for nuclear waste storage. However, when it comes to landfill approvals, we are left on the sidelines. We are consulted, but whether we are willing to have these projects in our communities, or not, makes no difference. We want to change this. We want to level the playing field so that our voices on behalf of our communities are respected in a modernized approval process – one that recognizes the legitimate role that municipalities must have in these decisions. Only then can impacted municipal governments determine if the value such a landfill may bring can outweigh the concerns of residents and stakeholders. 1 I urge you as Minister of the Environment to provide all municipalities with the right to say yes or no to hosting landfill projects. This should be a local decision of impacted municipalities, in addition to the completion of a comprehensive environmental assessment overseen by the Ministry. The Premier promised this in writing during the 2018 election, and we urge you to deliver on this important policy proposal. Sincerely, [Name and Title] CC: [Local MPP] Demand the Right Coalition of Ontario Municipalities, via email: [email protected] 2 THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2019-76 BEING a By-law to confirm the proceedings of the Council Meeting of the Corporation of the Township of Chatsworth held on November 6, 2019 Whereas Section 5(1) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, grants powers of a Municipal Corporation to be exercised by its Council; and Whereas Section 5(3) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise; and Whereas it is deemed expedient that the proceedings of the Council Meeting held on November 6, 2019 are confirmed and adopted by By-law; Now Therefore the Council of the Corporation of the Township of Chatsworth enacts as follows: 1. That the actions of the Council of the Corporation of the Township of Chatsworth at its Council Meeting held on November 6, 2019 in respect to each motion and resolution passed, reports received and direction given by the Council at the said meeting is hereby adopted and confirmed. 2. The Mayor and the proper Officials of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action of the Council. Read a first and second time this 6th day of November, 2019 Read a third time and finally passed this 6th day of November, 2019 ______Scott Mackey, Mayor ______Patty Sinnamon, CAO Clerk