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Committee of the Whole Meeting 206 Toronto St This document can be made available in other accessible formats as soon as practicable and upon request AGENDA Committee of the Whole Meeting 206 Toronto St. S., Markdale, ON MAY 20, 2015 - 1:00 pm Page 1 Call to Order 2 Approval of Agenda 2.1 Approval Resolve That the Agenda of May 20, 2015 be approved as circulated, including any items added to the Agenda. 3 Disclosure of Pecuniary Interest 4 1:00 pm Scheduled Delegations 4.1 Ben Patey - East Eugenia Property Holders Association, Lakeshore Boulevard (Time Allotted: 15 Minutes) 8 - 9 4.2 Peter Ferguson - NEP Amendment Proposal (Time Allotted: 15 Minutes) 4.3 Direction That the following action(s) be requested in regard to the scheduled delegations from the meeting of May 20, 2015 as follows: 1. East Eugenia Property Holders Association ___ No Action: ___ Action as follows: 2. Peter Ferguson ___ No Action: ___ Action as follows: Page 1 of 273 Committee of the Whole - 20 May 2015 Page 5 Presentation 5.1 1:30 pm to 2:00 pm - Adam Rickel and Jeff Damen, NextEra Energy - Oversize Permit Application That the following direction be provided regarding the presentation by NextEra Energy: 6 Public Utilities - Liaison: Mayor McQueen 6.1 No reports. 7 Transportation - Liaison: Councillor Desai 10 - 57 7.1 TES.15.07 Road Side Weed Eradication That Report TES.15.07 Road Side Weed Eradication be received; And That approval be granted for Option 3, for staff to work with the contractor to take a custom spraying approach to meet the needs of the Municipality’s roadside landscape, while working within the 2015 budget; And That support be provided to request staff to develop a weed and brush policy for 2016. 58 - 60 7.2 TES Memo 15.02 Civic Addressing (911) Process Review with Grey County That Report TES Memo 15.02 regarding Civic Addressing (911) Process Review with Grey County be received. 8 Building, Facilities and Services - Liaison: Councillor Silverton 61 8.1 Heritage Grey Highlands Request to waive building permit fees for renovation work at 25 Sydenham Street, Flesherton (Hickling House) That the request from Heritage Grey Highlands to waive the building permit fees for renovation work at 25 Sydenham Street, Flesherton (Hickling House) be: 9 Finance - Liaison: Deputy Mayor Halliday 9.1 No reports. Page 2 of 273 Committee of the Whole - 20 May 2015 Page 10 Corporate - Liaison: Councillor Mokriy 62 - 82 10.1 Summary Report for Upcoming By-laws: (no action required) 2015-30 A By-law to assume for public use certain lands and dedicate the same as being part of the municipal road system - Milligan Drive Flesherton (Housekeeping Item) 2015-31 A By-Law to authorize the execution of a Tile Drainage Conveyance License Agreement with Cleon M. Martin and Rebecca Martin 83 - 87 10.2 Capstone - Grey Highlands Zero Emission People, and Grey Highlands Clean Energy projects (the “Projects”); Request for permission to conduct Pre- Construction Road Survey That the request from Capstone be: 88 - 115 10.3 CAO Memo 15.05 Markdale Centennial Gates (Item from May 4, 2015 meeting) That CAO Memo 15.15 regarding a follow up to the March 4, 2015 public meeting regarding the Centennial gates be received; And that staff be authorized to remove the existing Centennial Gates in Markdale; And that Terms of Reference be developed by staff for a Committee to be established to determine future possibilities for the use of the Centennial Gates; And that the Terms of Reference be forwarded to a Committee of the Whole Meeting on June 17, 2015; And that the recommendations of the Committee be presented to Council no later than October 31, 2015. Page 3 of 273 Committee of the Whole - 20 May 2015 Page 116 - 137 10.4 CAO Report - Joint Building Services with West Grey and Chatsworth That the Joint Building Services report be received; And That the Joint Building Services Agreement be supported And That the By-law to authorize the Mayor and the Clerk to enter into the Joint Building Services Agreement be forwarded to the May 25, 2015 meeting. 138 - 142 10.5 Review of Boards and Committees By-law That the Boards and Committees by-law be amended as reviewed. 143 10.6 AMO 2015 Conference August 16 - August 18, 2015 - Municipal Delegation Requests - Deadline for submission requests is Monday, July 6, 2015 THAT the CAO complete the Ministry delegation requests for the 2015 AMO Conference (August 16 to 18, 2015) with the Ministries regarding the following topics, prior to the deadline date of July 6, 2015: 144 - 174 10.7 Multi Municipal Wind Turbine Working Group - Revised Draft Terms of Reference That the Multi Municipal Wind Turbine Working Group Revised Draft Terms of Reference be supported as presented. 175 - 213 10.8 Committee of Adjustment Decisions from May 13, 2015 Resolve That the Committee of Adjustment minutes of May 13, 2015 be received; And That the following action be taken on the decisions: 1. A02.2015 ____ No Action: ____ Appeal Decision 2. B04.2015 and B05.2015 ____ No Action: ____ Appeal Decision 214 - 215 10.9 Kimberley Hall Board Canada Day Celebration - Invitation to Council Members That the following Council members will attend the Kimberley Hall Board Canada Day Celebration from 12:00 pm to 3:00 pm: Page 4 of 273 Committee of the Whole - 20 May 2015 Page 11 Planning - Liaison: Councillor Little 216 - 230 11.1 PL.15.26 Z07.2015 James Lot 43 Plan 828 (Artemesia) Lift of Holding Provision That Report PL.15.26 be received; And that the lift of holding provision for Lot 43 Registered Plan 828 (Artemesia) be approved; And that the by-law be forwarded for the appropriate readings. (Reference: Z07.2015 James) 12 Waste Management - Liaison: Councillor Harris 231 - 237 12.1 TES.15.06 Curbside Recycling and Waste Collection Contract Extensions That Report TES.15.06 regarding the Curbside Recycling and Waste Collection Contract Extensions be received; And That support be approved extending the contract with Mid-Ontario for the collection of curbside recycling for 1 (one) year, commencing July 1, 2015 to June 30, 2016 as outlined in Option 1 and detailed in Schedule A; And That support be approved extending the contract with Wilton Sanitation for the collection of curbside garbage for 1 (one) year, commencing July 1, 2015 to June 30, 2016 as outlined in Option 1 and detailed in Schedule B. 13 Consideration of External Committee Minutes 238 - 245 13.1 External Committee Meeting Minutes of: 1. Heritage Grey Highlands December 16, 2014; January 20, 2015; February 12, 2015 That the Minutes of the following External Committees be received: 1. Heritage Grey Highlands December 16, 2014; January 20, 2015; February 12, 2015 14 Consideration for a Staff Report 15 Notice of Motion Page 5 of 273 Committee of the Whole - 20 May 2015 Page 16 Correspondence 246 - 257 16.1 Correspondence: County of Grey Beaver Valley Village Approval of Extension; Ministry of Community Safety and Correctional Services Funding for R.I.D.E. Grant Program for 2014-2015 fiscal year; Ministry of Community Safety and Correctional Services Office of the Fire Marshall – Grey Highlands in compliance with OFMEM Vulnerable Occupancy Registry; Beaver Valley Ratepayers Association Request for resolution of high water rates with KAT system; Ministry of Citizenship, Immigration and International Trade Call for Nominations for the Ontario Medal for Good Citizenship; Markdale Senior Citizens Zone 9 District Invitation to speak at June 24, 2015 meeting at 9:00 a.m. That Correspondence of May 20, 2015 be received and further that Staff recommendations made with regard to the correspondence items, including any additional direction given to Staff through discussion with an appropriate staff action or response awaited for report back to Committee or Council where indicated is supported. 17 Additions to Agenda 18 Meeting Dates 18.1 Dates: Public Hearing originally scheduled for May 20, 2015 at 7:00 pm for OP01.2015 and Z04.2015 to be rescheduled to a date to be determined Set meeting date for Water, Waste Water & Waste Diversion site tours for Council 2015-05-25 1:00 pm Council 2015-05-26 1:00 pm Police Services Board 2015-06-03 1:00 pm Committee of the Whole 2015-06-08 10:00 am Committee of the Whole - Planning 2015-06-10 5:00 pm Committee of Adjustment 2015-06-15 1:00 pm Council 2015-06-17 1:00 pm Committee of the Whole Page 6 of 273 Committee of the Whole - 20 May 2015 Page 19 Public Hearing(s) - Commences at 5:00 pm 258 - 273 19.1 Z08.2015 Schieda Lot 189 and Part Lot 190, Concession 1 ETSR (former Artemesia) 19.2 Adjournment of Public Hearing(s) That the Public Hearing(s) be adjourned and that the meeting return to regular business. 20 Adjournment of Committee of the Whole 20.1 Adjourn Committee of the Whole Resolve, That Committee of the Whole adjourn until the Call of the Chair. Time: _____________________ Page 7 of 273 Page 8 of 273 Page 9 of 273 Mu alfseasons H]gh]anCgrey?S ‘I?ep?zcefor Staff Report To: Dan Best, Chief Administrative Officer § From: Chris Cornfield, Director of Transportation and CC] 1:, Environmental Services H?Tg% Date: May 20, 2015 Report: TES.15.07 Subject: Road Side Weed Eradication Recommendation: That Council receive report TES.15.07 Road Side Weed Eradication; And That Council approve option 3, for staff to work with the contractor to take a custom spraying approach to meet the needs of the Municipality’s roadside landscape, while working within the 2015 budget; And That Council support staff to develop a weed and brush policy for 2016.
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