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Cheme Grad Student Handbook

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Cheme Grad Student Handbook Graduate Student Handbook University of Washington Department of Chemical Engineering This handbook collects information and rules affecting ChemE graduate students enrolled in the Doctoral Program (PhD). Content will be updated periodically and the version posted at https://www.cheme.washington.edu/graduate_students/PhD_handbook.html represents the current Departmental rules and procedures that are in effect and must be satisfied. In case of any conflicts or change to University of Washington Graduate School policies and procedures, those take precedence over Departmental procedures outlined here. In addition, individual research groups may have additional procedures, requirements, and expectations. Those may go beyond the requirements articulated in this document, but this document takes precedence if contradictions exist. Consult with your Research Advisor for any research group specific requirements. Acknowledgements Staff members Devota Madrano, Michelle Blanchette, Wanda Prong, Tiffany Dion, Dave Drischell, Laurie Stephan and Allison Sherrill; ChemE grad students Barry Lutz and Mike Johnson; and Profs. Larry Ricker, Hugh Hillhouse, Qiuming Yu and Jim Pfaendtner have all contributed substantially to the handbook. This guide would be a mere shadow of itself without their dedication and knowledge of the program. Table of Contents I. Orientation (Getting Started at UW ChemE) ............................................................................................. 4 A. Staff and Facilities Overview ................................................................................................... 4 B. Graduate Program Assistant and Coordinator (GPA and GPC) ............................................... 5 C. Practical Advice for all Graduate Students ............................................................................... 5 1. After Accepting the Offer of Admission .......................................................................... 5 2. Finding a Place to Live ..................................................................................................... 6 3. Getting to Campus and Parking ........................................................................................ 6 4. Finding Your Way Around ............................................................................................... 6 5. Obtaining Your Student ID Card (Husky Card) ............................................................... 6 6. University Computing Services (MyUW and Email) ....................................................... 7 7. Software and Security ....................................................................................................... 7 8. Departmental Email Communication ............................................................................... 7 9. Departmental Computing Resources ................................................................................ 7 10. Keys and Building Security .......................................................................................... 8 11. Desk Space .................................................................................................................... 8 12. Phones ........................................................................................................................... 8 13. Fax ................................................................................................................................ 9 14. Sending and Receiving USPS Mail, Packages, and Equipment ................................... 9 15. Getting Your Paycheck ............................................................................................... 10 16. Health Care and Insurance .......................................................................................... 11 17. Student Organizations (ACES, GPSS) ....................................................................... 11 18. Departmental vs. Personal Expenses .......................................................................... 11 Updated 05/15/2018 1 19. Purchasing Guidelines and Procedures ....................................................................... 12 20. Supplies and Equipment ............................................................................................. 14 21. Machine, Instrumentation, and Glass Shops ............................................................... 15 22. Analytical and Fabrication User Facilities ................................................................. 15 23. Lab Safety ................................................................................................................... 16 24. Emergency Response and Disaster Preparedness ....................................................... 17 25. Libraries ...................................................................................................................... 18 26. Photocopies ................................................................................................................. 18 27. Graduate Student Lounge ........................................................................................... 19 28. Shower Facilities ........................................................................................................ 19 29. Recycling and Trash Disposal .................................................................................... 19 30. Change of Address (while enrolled at the UW) .......................................................... 19 31. Events, Recreation, and the Experimental College..................................................... 19 32. MyChemE ................................................................................................................... 20 33. Books .......................................................................................................................... 20 D. International students .............................................................................................................. 20 1. Tax ID number ................................................................................................................ 20 2. Additional Tax information ............................................................................................ 20 3. Language Requirements ................................................................................................. 20 4. Offices for International Student Matters ......................................................................... 20 II. University Policies and Procedures ......................................................................................................... 21 A. Grading System ...................................................................................................................... 21 1. Numerical grading scale ................................................................................................. 21 2. Non-Numerical Grades ................................................................................................... 21 3. Grade changes and appeals ............................................................................................. 22 4. Grade Reports ................................................................................................................. 23 5. Scholarship & GPA Requirement ................................................................................... 23 6. Repeating a Course ......................................................................................................... 23 B. Full-time Enrollment............................................................................................................... 23 C. Summer-quarter Enrollment ................................................................................................... 23 D. On-Leave status ...................................................................................................................... 23 E. Reinstatement to the Graduate School .................................................................................... 24 F. Dropping Courses and Withdrawals ....................................................................................... 24 1. Dropping courses ............................................................................................................ 24 2. Withdrawal for the quarter .............................................................................................. 24 III. Departmental Policies and Procedures .................................................................................................. 25 A. Departmental Degree Programs.............................................................................................. 25 B. Academic Advising................................................................................................................. 25 C. Registration and Scheduling ................................................................................................... 25 D. Research Credits ..................................................................................................................... 25 E. Seminars .................................................................................................................................. 26 F. Appointments (RA, TA, and TE) ............................................................................................ 26 1. RA Responsibilities .......................................................................................................
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