Rules and Regulations

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Rules and Regulations GOLD COAST GALLERIA CONDOMINIUM ASSOCIATION RULES AND REGULATIONS As Amended and Adopted August 5, 2015 r TABLE OF CONTENTS Introduction Pg. 3 Exterminating Pg. 28 Building Access “ Fire Extinguishers and Smoke Detectors Pg. 29 Basic Entry Procedures “ Plumbing Facilities “ Deliveries, Guests, and Service Access “ Ventilation “ Guests and Non-Residents Pg. 5 Waste Disposal “ Keys, Locks, Security Systems, Lockouts “ Window Washing Pg. 30 Elevators Pg. 6 Emergency Procedures Pg. 31 Security Pg. 7 Emergency Numbers “ Solicitation “ Fire Safety “ Common Elements-Use & Restrictions “ Ambulances “ Advertisements, Communications, and Solicitations Pg, 8 Water Emergencies/Leaks “ Balconies “ Damages to Personal or Common Property/Insurance Pg. 32 Bicycles, Tricycles, Rollerblades Pg. 9 Enforcement Pg. 33 Exterior Appearance and Attachments “ Rule Violation Enforcement “ HVAC Pg, 10 Fines “ Lobby Appearance “ Rules Regarding Elections Pg. 34 Hallways, Stairwells, and Lobby “ Nominations of Candidates “ Mail Pg. 11 Qualifications “ Parking “ Election Inspectors “ Unit Occupancy-Use & Restrictions “ Election & Tabulation of Ballots “ General Use and Restrictions “ Results of Election “ Interior Appearance Pg. 12 Campaign Rules “ Construction and Remodeling “ Conclusion Pg. 35 Drain Cleaners Pg. 13 Useful Telephone Numbers “ Employees of Residents “ Index Pg. 36 Jacuzzi/Hot Tubs “ Musical Instruments “ Noise/ Nuisances “ Washers and Dryers Pg. 14 Water Furniture “ Windows “ Pets “ General Restrictions and Pet Registration Pg. 15 Visiting Pets Pg.17 Amenities “ Sundeck “ Cable/Satellite Television Pg.18 Laundry Room “ Luggage Carts “ Assessments & Collections Pg.19 Monthly Statements “ Due Date & Late Fee “ Non-Sufficient Funds Check “ Collection of Past Due Accounts “ Sales, Leasing & Refinancing Procedures Pg.20 Sales of Units “ Mortgage Disclosure Forms & Refinancing “ Leases and Owner Responsibility Pg. 21 Open House, Estate Sales, and Auctions Pg. 23 Moving “ Management & Building Staff Pg. 25 Doormen “ Maintenance Personnel Pg. 25 Building Manager and Management Office Pg. 26 Employee Problems/Complaints/Communication “ Gratuities Pg. 27 Building Operations “ Maintenance and Repairs/Work Orders “ 2 | P a g e I. INTRODUCTION There are 331 apartments at the Gold Coast Galleria occupied by Unit Owners or their lessees, each of whom is entitled to the same degree of courtesy and consideration. The furniture and facilities in the Common Elements are jointly owned. In all maintenance and redecorating of common areas, the Association strives to maintain the original appearance of the building. You, as well as other Owners, have a proprietary interest in the maintenance of the premises and the enjoyment of its facilities. For those reasons, the Board of Directors has adopted the rules on this and the following pages. If you need help in interpreting or understanding the rules, or if you have any questions at all, please feel free to contact the building manager at 312-482-9793. The rules contained herein supersede and take precedence over any and all rules distributed in this building prior to the date these rules are approved by the Board of Directors and distributed to the unit owners. II. BUILDING ACCESS Basic Entry Procedures The Gold Coast Galleria main lobby entrance on Maple Street is for residents and guests only. The alleyway service entrance is to be used by all workmen and for all deliveries, with the exception of cooked food, medical supplies, and envelopes delivered by courier. As provided by the Illinois Condominium Property Act, the Association and its agents have the right to access and enter any unit whenever necessary for maintenance, repair or replacement of any common elements, or for making emergency repairs necessary to prevent damage to the common elements or other units. Deliveries, Guests, and Service Access The doorman will oversee entry authorization to the common areas and resident units at all times. In most cases this will be done with the use of a Permission to Enter Slip. No one will be allowed access to the common areas or units, unless the resident has filed a written Permission to Enter Slip with the Doormen’s Station or the management office. Also, the staff has the right to ask for a valid form of photo identification from an owner or resident when a Permission to Enter Form is accepted. Unit owners or residents who have authorized an individual(s) to have permanent entry to their unit should provide that person(s) with keys to enter the unit. THE MANAGEMENT OFFICE AND DOORMEN MAY NOT HOLD KEYS FOR ANYONE AT ANY TIME, FOR ANY REASON. A Permission to Enter Slip must still be on file regardless. Should a resident wish to change the permanent entry status of any guest, they should inform the Doormen’s Station immediately. 3 | P a g e WHEN GUESTS OR NON-RESIDENTS REQUEST BUILDING ACCESS, A VALID FORM OF IDENTIFICATION MUST BE PRESENTED. IF THEIR IDENTITY IS CONFIRMED AND A CURRENT PERMISSION TO ENTER SLIP IS ON FILE FOR THAT INDIVIDUAL THEY WILL BE ALLOWED ACCESS. The resident can arrange to have grocery or perishable item deliveries made to the Doormen’s Station for pre-arranged and immediate pick-up. These items cannot be left with the doorman for any reason. If the resident is not present, a Permission to Enter Slip should be filed for individuals who need to provide such service. If the resident is present for a delivery (i.e. pizza), the doorman can call the resident to confirm and allow access. All package type/non-mailbox deliveries (Messenger, UPS, FedEx, Airborne Express) and other day to day deliveries by the US Postal Service that can not fit in the mailboxes, will be logged in with the Doorman’s Station and a slip will be placed in your mailbox announcing your package. The Association’s staff, Management, and Board of Directors will not be held responsible or liable for the replacement of lost, stolen, or damaged items. Packages will not be left with Management or the Staff for return or to be sent out. Such items must be arranged for pick up by the Owner or Resident. Flower deliveries can be made to the doorman’s station. These will not be held for longer than 24 hours. Furniture, appliances or other large items scheduled for deliveries or moves must be scheduled through the management office. Residents must arrange for such deliveries and/or moves with management office during normal business hours to schedule use of the loading dock and the freight elevator. Association employees will not accompany any person, including service or delivery persons, to a unit. Likewise, employees will not sign for a delivery to a unit. Likewise they should not be asked or expected to make deliveries to units or on behalf or residents. Association employees are prohibited from accepting cash or C.O.D deliveries. Packages being held in the delivery room will not be available for pick-up when the delivery room operator is not present, or if the delivery room is closed. The Association, Board of Directors, its agent or employees are not responsible for the receipt of, loss, damage or any adverse condition of deliveries. The freight elevator will be available for use Monday through Friday, 8:00 am to 8:00 pm and Saturday and Sunday, 10:00 am to 6:00 pm. Packages and deliveries will not be accepted by the door staff for Owners who are in collections for unpaid assessments. 4 | P a g e Guests & Non-Residents In order to be permitted access to the building or any residential Unit when authorization via the lobby phone is unavailable, a non-Resident must either be accompanied by a Resident, or must have prior written authorization from the Unit Owner. Permission to Enter Slips can be obtained from the Management Office or Doormen’s Station. These slips will stay on file with the Doormen’s Station until they expire or until the owner or resident cancels them. All guests and invitees of Residents or Unit Owners are responsible for complying with all Association rules during their visit. Unit Owners and Residents are responsible for the actions and behavior of their guests and invitees. No acts or violence nor threat of violence made by guests or Unit Owners against property or other building occupants or personnel will be tolerated. Keys, Locks, Security Systems, Lockouts A duplicate key must be furnished to the Management Office if Unit locks are altered or changed. If Management is not provided with a key or access code to a Unit, and is required to make a forced entry, the Unit Owner – and not the Management or the Association – will bear the expense of repairing any damage incurred. Keys can be provided during business hours by management or after hours by maintenance to Owners or occupants only. However, if keys are required after normal office hours, it will be treated as a lockout. Owners are encouraged to provide their neighbors, employees, or regular guests with a key. Owners installing private alarm systems for their Units must notify Management prior to installation. Security codes must be registered with the Management Office to allow entry in the event of an emergency. Individual security systems that are disruptive to other Residents are not permitted. Unit Owners are responsible for any costs incurred in removing such systems or modifying them in order to eliminate the disruption. Keys of any type, nature, or purpose will not be left by any individual with the staff or Management at anytime. Nor will the staff accept keys for any reason. Individuals needing to pick up or deliver keys should be left a permission to enter slip (for your apartment) at the Doorman Station. Owners shall be entitled to two (2) free lockouts per calendar year, however, any additional lockouts will result in a charge of $15.00 to the unit owner’s account. This fee shall be charged for each lockout that occurs, 24 hours a day, 365 days a year.
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