Presidents & Executive Directors éiePrla 2009-2010 2007-2008 2008-2009 Céline Perillat 2003-2004 Royce Pettyjohn 2004-2007 Terry Graff 1999-2001 2001-2003 Brenda BarryByrne Chad Debert 1997-1999 Katherine Fitton Sheila Kelly 1996-1997 1992-1996 Geri Jacques Frances Westlund 1987-1989 1991-1992 Ingrid Cazakoff Mary Mahon-Jones 1989-1991 Richard Moldenhauer 1982-1985 1985-1987 David Klatt 1980-1982 Jane Turnbull Evans 1978-1980 Wayne 1976-1978 Morgan Bill Martodam 1974-1976 1973-1974 Joan Mitchell 1971-1973 Nancy Dillow Malcolm Wake 1969-1971 Austin Ellis W.H. Howes Gordon Wilson Dr.1968-1969 C.R.Strother-Stewart Presidents: onKngnFie 2000-2006 Joan Kanigan-Fairen ignaHth 1979-1985 Virginia Hatch an icel 1976-1979 Wayne Mitchell Executive Directors: alHpesn 1985-1998 Gayl Hipperson rnaSern 2006-2009 2009-2010 Brenda Herman&Wendy Fitch Brenda Sherring 1998-1999 Lee Boyko The Museums Association of Saskatchewan responsible forestablishingthe personnel andtheirgoverningbodies.MASis provides learningopportunitiesformuseums, Membership inMASisopentoeveryone. achieve theBoard’s Ends. and implementingtheprogramsservicesto while staff membersareresponsiblefordeveloping direction (Ends)andprioritiesforthe Association, The nine-memberBoardofDirectorssetsthe representative ofthemuseumcommunity. is governedbyamember-electedBoardofDirectors non-pro The Museums Association ofSaskatchewanisa governments andotheragencies. and concernsofthemuseumcommunityto museum community. MASrepresentstheinterests and fosterscommunicationamongmembersofthe The Association raisespublicawarenessofmuseums across thecountry. Museums fi t, collectiveorganization. The Association thatnowguidesmuseumdevelopment 2009-10 Membership TOTAL Individuals Associates Institutional 444 197 239 8 fi rst 1 Standards for Website: www.saskmuseums.org Email: [email protected] Toll FreeNumber:1-866-568-7386 Telephone: (306)780-9279 •Fax:(306)780-9463 Regina, Saskatchewan•CanadaS4N6E1 424 McDonaldStreet Museums Association ofSaskatchewan past, ourpresent,andfuture. understanding oftheworldandourplaceinit- human andnaturalinheritancecontributetothe provide stewardshipforthematerialevidenceofour We believethatmuseums,in service tosociety, each generation. must bepreserved,understood,andbuiltuponby We believeourcollectiveinheritance isanassetthat our future. value whichhaveshapedourpresentandwillguide objects, ideas,places,andtraditionsofintrinsic Heritage isoursocialandnaturalinheritance:the Statement ofPhilosophy supported bysociety. a strong,vibrantmuseumcommunity, valuedand be preserved,understoodandcelebratedthrough Saskatchewan’s culturalandnaturalheritagewill Vision their advancement. To servemuseumsinSaskatchewanandworkfor Purpose Message from the President & Management Director ofMuseum Director ofFinance Board ofDirectors Co-Manager and Co-Manager and Brenda Herman President ofthe Céline Perillat Wendy Fitch Development policy review process in place. policy reviewprocessinplace. is tohavearegularly-scheduled key procedurestobeimplemented in 2010,recognizingthatoneofthe identi begun tomakethepolicychanges policies arefollowed. The Boardhas of newprocedurestoensureits changes andthedevelopment identi gaps orweaknesses. The Boardhas was todeterminewheretherewere main reasonforthisinternalreview Board policiesandprocedures. The – thesystematicanalysisofcurrent be itsmajorchallengefortheyear The Boardthenbeganwhatwasto completion ofanewstrategicplan. for MASisestablishedwiththe this capacityuntilacleardirection The co-managerswillcontinuein was theleastdisruptivesolution. However, theBoardfeltthatthis as hadbeenthecaseinpast. programs andservicestomembers ability toprovidethesamelevelof short-staffed, whichstrainedits acknowledged thatthisleftMAS interim co-managers. The Board the twoseniorstaff membersas To accomplishthis,itappointed with aslittledisruptionpossible. day-to-day operationscontinued to ensurethatthe Association’s The Board’s situation doesnothappenagain. necessary toensurethesame in pledgingtomakethechanges in thedif year byacknowledgingitsrole The BoardofDirectorsbeganthe Association ofSaskatchewan. year ofchallengesfortheMuseums 2009-10 canbestbedescribedasa fi fi ed, and will complete the task ed, andwillcompletethe task ed the need for several policy ed theneedforseveralpolicy fi culties ofthepast,and 2 fi rst challengewas number ofotherissues- the Boardwasalsoaddressinga Concurrent toitsinternalreviews, formats. on improvingthemonitoringreport managers continuetoworktogether decisions. The Boardandco- right informationtomakeinformed so thattheBoardreceives be includedinmonitoringreports, need toclearlyde way itmonitorsactivitiesliesinthe major challengewithrespecttothe activities oftheco-managers. The and procedures,aswellthe the wayitmonitorsitsownpolicies The Boardalsobegantoreview on anon-goingbasis. of itsgovernanceprocesspolicies which willenableittomonitormany a regularself-evaluationprocess, For example,ithasimplemented it worksaseffectively aspossible. a numberofprocedurestoensure has alreadybeguntoputinplace a policyboard. As well,theBoard their rolesandresponsibilitieson Board membersareawareof and trainingprocess,sothatall place arobustBoardorientation after each meeting. after eachmeeting. are alsopostedontheMAS website Summaries ofeachBoardmeeting is distributedtoallmembers. & StaffQuarterlyReport, Masse Masse. vehicle wascreated– response, anewcommunications 2008 Annual GeneralMeeting. In the Boardandstaff ofMASatthe for regularcommunicationsfrom members. Membershadcalled challenge ofreconnectingwithMAS It identi becamethe In2009-10, fi ed theneedtoputin fi ne what needs to ne whatneedsto MAS Board MAS Board MAS En MAS En MAS En MAS En fi rst, the the rst, which which Through these tools, members can see what the Board is doing In early 2010, a Call for Advocacy Action was issued on behalf of on a regular basis. In addition, members of the Board have met the Saskatchewan Heritage Foundation (SHF) asking museums with the Network and Special Interest Group Representatives. to show their support for the SHF to the provincial government as it prepared its annual budget. The decision to move forward as expeditiously as possible with the development of a new strategic plan for MAS was a major MAS developed the Advocacy Guide – Tools and Tips for outcome of the Board’s internal review process. It had been those unfamiliar with the advocacy process, as it realized that anticipated that this would be accomplished during the 2009-10 MAS cannot be a successful advocate for museums if the fi scal year. Unfortunately, this was not the case, for a variety of museums are unable to participate in the process as well - reasons beyond the Board’s control. However, a consultant will MAS and museums must be partners in order to achieve the be hired and will begin the process at the 2010 annual meeting, desired changes. Finally, MAS Board and staff members were and will present a fi nal version of the new strategic plan at the involved in the successful launch of the new heritage umbrella 2011 AGM and Mini-Conference. organization Heritage Saskatchewan.

While the Board was conducting its review of the policies, The Museums Assistance Program presented MAS staff with processes, and procedures by which it governs and provides a major challenge when it declined to provide further funding the Association with direction and sets priorities, the staff faced for MAS’ Aboriginal initiatives. Rather than abandon these challenges as well. The fi rst challenge was for the two senior important initiatives, it was decided to incorporate them into the staff members to integrate the new duties of co-managers with existing Museums and Sustainability Initiative under the Cultural their existing workloads. Not surprisingly, this took some time Diversity heading. This ensured that, while not at the previous to accomplish. It also led to the need to set new operational level of activity, the Aboriginal initiatives would continue to be priorities, and to adjust the timeframe for some projects. It supported by MAS. was also necessary to reduce the communications position to half-time, for fi nancial reasons, which added to the staffi ng The Special Interest Groups (SIGs), with the assistance of MAS challenges being faced. On a positive note, the same individuals staff, began a major renewal process. It included determining were retained in both contract positions – communications and the viability of the various SIGs in their existing forms. This was professional development coordinator. done in a collaborative way, asking former SIG members for their participation. As SIGs’ memberships were established, staff As with the Board, renewing the promise to ensure regular, would work with the various groups to identify their statements of meaningful communications with members was a priority for purpose, membership criteria, representative selection process, MAS staff in 2009-10. This took the form of a commitment etc. This process will continue until all SIGs are again providing to regular MAS website updates and the distribution of the an opportunity for museum practitioners to exchange ideas with e-newsletter E-Phemera on a bi-weekly basis. In alternate colleagues. weeks, new editions of The Megaphone were distributed. In addition, MAS staff were in regular contact with member groups As was stated earlier, this has been a challenging year for MAS – Special Interest Groups and Networks. Adjustments to the new – challenging in a good way. It has been a year of introspection MAS website continue in order to ensure it provides services to for both Board and staff members, where they have been forced both museums and the general public. to look closely at themselves, to see where they made mistakes, and where they could begin to make things better. They are Advocacy was given a much higher profi le in 2009-10 than had working to make things better, both in how the Board operates, been the case previously. A municipal election kit was prepared and how MAS provides programs and services to its members. and distributed in advance of the fall 2009 municipal elections, providing museums with background information, as well as Finally, the Board and staff would like to thank the members for sample questions to ask candidates. their patience and understanding during the past year as MAS began its renewal process. They ask you to join MAS in moving forward into the future.

3 Governance Duck LakeRegional Interpretive Centre Céline Perillat President Duck Lake the year. and stakeholders,formallyinformally, throughout In addition,Boardmembersconsultedwith reports aredistributedbothbymailandelectronically. MAS websiteaftereachBoardmeetingandquarterly Reports. summaries and meetings andtheregularpublicationofBoard communication withthemembershipthrough in personorbyconferencecall.Italsomaintained During 2009-10,theBoardmeteighttimes,either into fourmainareas: Association’s governancepolicies. These policiesfall through thecontinualdevelopmentandreviewof The MASBoardofDirectorsgovernsthe Association and decisions. and ethicalboundaries forallexecutiveactivity • Executive Limitationspoliciesestablishprudent authorityisdelegatedandmonitored. • Board-Staff Relationshippoliciesdefinehow rolesandresponsibilities. Board conceives, carriesoutandmonitorsits • Governance Processpoliciesspecifyhowthe theBoardwantsorganizationtoachieve. • Ends policiesaddresswhyMASexistsandwhat The Boardsummariesarepostedonthe Vice President Memorial Museum Lucille Bullerwell Clayton McLain MAS Board&StaffQuarterly Cut Knife Board MembersasofMarch31,2010 Past President Oldtimers’ Museum SW Saskatchewan Royce Pettyjohn Maple Creek 4 outward vision. Board isdiligentaboutgoverningwithanemphasison plan forthe Association toguideitintothefuture. The will alsocompletethedevelopmentofanewstrategic revision ofitsgovernancepoliciesandprocedures.It the comingyear, tocompletethethoroughreviewand The Boardwillcontinuetheworkitbeganin2009-10 Interpretive Centre Gordon Snelgrove Ancient Echoes Gordon Steele Crystal Craig Vintage Power Prince Albert Gary Young Machines Herschel Saskatoon Gallery Directors Western Development Susan McKenzie Ingrid Cazakoff North Battleford Wayne Fennig Cultural Centre Grand Coteau National Park Heritage and Prince Albert Prince Albert Shaunavon Museum Advocacy 2009 municipalelections. This providedmembers Bulletin –MunicipalElectionkitinadvanceofthefall MAS staff preparedanddistributedan Advocacy Package Advocacy Bulletin-2009MunicipalElection informationabouttheirtechnology-relatedinitiatives. fromacrossthecountry, aswellgather Heritage Tour PilotProjectwithPMA representatives theopportunitytoshareinformationaboutGPS Institute. The meetingsprovidedMASstaff with InformationNetworkandtheCanadianConservation aresponsoredannuallybytheCanadianHeritage meetingsMarch23-25inOttawa. These meetings and Territorial Museums Associations (PMA) Two MASstaff membersparticipatedinProvincial • aninstitutionalmemberofHeritageSaskatchewan. Saskatchewancommittees.MAShasalsobecome staff andBoardmembershaveparticipatedonHeritage interimHeritageSaskatchewanBoardandbothMAS intheprovince. A MASBoardmemberwaspartofthe collectivevoiceforall thoseinterestedinheritage roleanddirectionofHeritageSaskatchewanasthe SaskatchewanInc.MASstrongly supportsthe Forumand AGM ofthenewlyincorporatedHeritage MASBoardandstaff participatedintheinaugural • October23rdand24thinRegina. CultureGatheringand Annual GeneralMeeting, MAS Boardandstaff participatedintheSask • Advocacy Activities behalf ofSaskatchewan’s museums. taking advantageofotheropportunitiestospeakon developing the supporting thecreationofHeritageSaskatchewan, included twoCallsfor Advocacy Action, aswell MAS’ advocacyefforts grewduring2009-10,and activities atthefederallevel. to bringthemupdatewithCMA’s advocacy also tooktheopportunitytomeetwithPMAs In addition,theCanadianMuseums Association Advocacy Guide–Tools andTips 5 and re effective advocacyprocessestoachievetheirgoals.It improve museums’ abilitytodesignandimplement to developandmaintainstrongpartnerships The guideisintendedtoencouragenoviceadvocates advocates. for museums,itsmembershavetobecomebetter behalf. InorderforMAStomoreeffectively advocate for MAStobecomeamoreactiveadvocateontheir guide is,inpart,aresponsetomemberrequests Guide –Tools andTips. in thedevelopmentofdocument– University ofRegina,DepartmentJusticeStudies, MAS staff workedwithDr. GloriaDeSantisfromthe Advocacy Guide–Tools andTips provincial budget. SHF ashisMinistrypreparedfortheMarch2010 Tourism, Parks,CultureandSport,supportingthe write totheHonourableDustinDuncan,Ministerof from SHFsupport,whichpromptedMAStoalso and publications.Manymuseumshavebene grants forheritageconservation,research,promotion developing communitiesinSaskatchewanthroughits the importantroleSHFplaysinsustainingand to makegovernmentdecision-makersawareof and distributedinJanuary2010.Itaskedmembers Heritage Saskatchewan. The bulletinwasprepared (SHF) inresponsetoarequestreceivedfrom behalf oftheSaskatchewanHeritageFoundation MAS issuedaCallfor Advocacy Action bulletinon Saskatchewan HeritageFoundation Advocacy Bulletin-Callfor Advocacy Action – campaign onissuesofimportancetomuseums. questions foruseduringthemunicipalelection with basicinformation,includingstatisticsandsample DeSantis’ courseattheUniversityofRegina. The guidewasusedasthecoursetextforDr. collective voiceinvolvedinadvocacy. changing socialclimate,andencouragesastrong, community thatisadaptableandresponsivetoa commitment toitsmemberspromoteamuseum fl ects theMuseums Association ofSaskatchewan’s The developmentofthis Advocacy fi ted Communications allow memberstoaccessmorepublicationsand includes amembers-onlysection. This sectionwill in 2009-10intoanewdesignforthewebsite,which new MASwebsite. Their feedbackwasincorporated survey abouttheirpreferencesforcontentofthe Members werealsoaskedinthe2009communications quarterly reportforthe2009-10 on request. This annualreportcomprisesthefourth website, anddistributedbypostmailtomembers distributed tomembersbyemail,postedtheMAS was publishedinthefallandwinterof2009-10, & StaffQuarterlyReport, content during2009-10.Renamedthe En Masse were receivedfromthecommunicationssurvey, 2009. Oncemembers’ commentsonthepublication 09, andduring2009-10,waspublishedonceinspring Board andMASactivities,wasintroducedin2008- MAS EnMasse, opportunities andotherMASevents. of featuresandnewsupdatesformembersonfunding to alternatingweeks,whichhasprovidedagoodmix schedules fortheseinformationitemswerechanged updates, despitemorelimitedstaf In ordertocontinueprovidingweeklyinformation feature highlightsfromtheMASwebsitein2009-10. e-newsletter, whichwasstreamlinedincontentto also recommendedchangesto MAS’ websiteandemailedtomembers. Members member andMASactivities,ispublishedon continuation of Members’ strongapprovalratingsresultedinthe communications prioritiesforthe2009-10year. in MayandJune2009werekeydetermining a communicationssurveyofmembersundertaken communications positiontohalf-time. The resultsof communication, despitethereductionofMAS’ 2009-10 torespondmembers’ desireforincreased MAS’ staff andboardworkeddiligentlythroughout Core CommunicationTools Member Communication wasimprovedinitsformat,lengthand apublicationupdatingmemberson The Megaphone, thenewfour-pageformat fi scal year. scal fi ng, thepublication E-Phemera whichfeatures MAS Board , MAS’ 6 MAS at Wanuskewin HeritagePark. A feastandsweatlodgewerealsooffered tomembers Peoples issuesandschoolmuseumpartnerships. museums’ useofsocialmediaandon-line tools,toFirst and presentersontopicsrangingfromhowtoimprove was well-received,aswellanumberofspeakers conference featuredanewMemberForum,which Conference inSaskatoononMay28,2009. The mini- MAS heldits2009 Annual GeneralMeetingandMini- Annual GeneralMeetingandMini-Conference timely mannertomembers. calendar andcourseregistrations,wereavailableina educational opportunities,andtheMASeducation Development sectionofthewebsitetoensurenew also regularlyupdatedtheEducationandProfessional Postings. MAS’ professionaldevelopmentcoordinator Member Events,FundingandPartnerships,Job updates ofkeyinformationpages,suchasNews, New” sectiononthewebsite,andconductedweekly In themeantime,in2009-10,MASintroduceda“What’s added. structural changestothesite,sonewcontentcanbe MAS’ webdesign for theorganizationandmembereventsactivities. information, whilealsomaintainingapublicpresence groups, itreceived24verystrongapplicationsfrom to sixmeetingsofheritage,tourismandcommunity province. As aresultof theproject’s presentations and communitiesinthesouthwesternpartofour and enthusiasticallyreceivedbyheritagesites Stage Oneoftheprojectwasverysuccessful November andDecember2009. coordinator onahalf-timebasisduringOctober, communications staff memberservedasproject Tourism, Parks,CultureandSport(TPCS),MAS’ project wasreceivedfromtheprovincialMinistryof Saskatchewan. FundingforStageOneofthe of itsGPSHeritage Tour PilotProjectinsouthwestern During 2009-10,MASmovedforwardwithStageOne GPS HeritageTour Pilot Project fi rm iscurrentlymakingtherequired heritage sites for the 10-12 spots available on the tour, In addition, the project has formed a preliminary list of providing an excellent representation of the wonderful suppliers interested in participating, including Talking heritage opportunities available in the southwest. Dog Studios for technical support, the Institut Francais These applications were supported by letters from at the University of Regina for translation services, and municipalities, local businesses, and other community another eight individuals and companies who have groups, showing extensive overall support from indicated they are interested in various aspects of the communities for this project. project.

During Stage One, MAS was also able to strengthen its This success certainly compounded the disappointment partnerships with the agencies involved in the partner when MAS learned in mid-December that funding group, and obtain written letters of support from for Stage Two of the project, from CHIN, would not most of them for the future stages of the project. The be available in January as anticipated, but would be agencies involved, aside from TPCS, MAS, and the delayed until April and the new fi scal year. Nonetheless, Canadian Heritage Information Network (CHIN), now much was achieved during Stage One of the project, include: the provincial Ministry of Education; SaskTel; and MAS is well positioned to move ahead as soon the Aboriginal Tourism Association of Saskatchewan as federal funds are released. MAS’ appreciates the (ATASI); Parks Canada; Natural Resources Canada; patience of its members during this delay. the Royal Saskatchewan Museum; the Architectural Heritage Society of Saskatchewan; the Saskatchewan Partnerships Council for Archives and Archivists; Southwest MAS is partnering on an increasing number of projects Tourism; the South Central Enterprise Region; the with other organizations, as indicated in the following chart. RCMP Heritage Centre; and the Saskatchewan History and Folklore Society. Project Partner (s) Timeframe Advocacy Guide University of Regina – Dept. of Justice 2009-10 (course text) Studies

National History The History Education Network/Histoire et On-going Education Network Éducation en Réseau (THEN/HiER)

Family of National Parks Canada On-going Historic Sites SIG

GPS Heritage Tour Ministry of Tourism, Parks, Culture and 2009-10 – pilot phase Pilot Project Sport; Canadian Heritage Information Network (CHIN); Ministry of Education; SaskTel; Aboriginal Tourism Association of Saskatchewan (ATASI); Parks Canada; Natural Resources Canada; Royal Saskatchewan Museum; Architectural Heritage Society of Saskatchewan; Saskatchewan Council for Archives and Archivists; Southwest Tourism; South Central Enterprise Region; RCMP Heritage Centre; and Saskatchewan History and Folklore Society. Saskatchewan Best CARFAC Sask, Saskatchewan Arts On-going Practices/Standards Alliance, Saskatchewan Arts Board, for Visual Arts & SaskCulture, Saskatchewan Professional Crafts Sector Art Galleries Association, Saskatchewan Craft Council, OSAC, CARFAC National, National Association for the Visual Arts – Australia

7 Museums and Sustainability Initiative in 2001. Unfortunately the Repatriation Guide, which was The Museums and Sustainability Initiative is a multi-layered set begun in 2009, remains a draft because of a lack of resources – of projects focused on the museum’s role and responsibility to fi nancial and human - to complete the project. the community’s social, ecological, economic, and cultural health and vitality. The initiative refl ects the MAS Board’s strategic Unfortunately, funding was not received from the Museums direction of Community Relevance; sustainability is the concept Assistance Program, Department of Canadian Heritage for through which MAS puts in place programs and services to MAS’ First Nations and Métis initiatives, which meant that MAS achieve the Board’s direction. The initiative is designed to be had to make signifi cant changes to these initiatives in 2009- participatory, action-based, and consultative, and result in a 10. Until the strategic and operational planning processes are multi-year set of member-driven projects consisting of working completed, and a fi nal decision is made regarding how MAS groups, developing tools and resources, and professional will move forward with the First Nations and Métis initiatives, development opportunities. they will be incorporated into the Museums and Sustainability Initiative as part of the Cultural Diversity Initiative. Environmental Sustainability Greening the Museum Standards for Saskatchewan Museums With a focus on environmental sustainability within museums, this project focuses on web content that will be accessed via The Museums Association of Saskatchewan undertook the initial the MAS website and shared with museums throughout the development of standards in 1987 in response to a directive from province. It also includes a working group, primarily consisting its membership. They were developed by MAS (Saskatchewan of MAS members - however, non-MAS members who represent Museums Association at the time) for the Saskatchewan museum organizations involved in environmental sustainability issues community in all its diversity. The original document was ratifi ed throughout Saskatchewan may also be invited to participate. in principle by the Museums Association of Saskatchewan’s This is an on-going project. membership at its Annual General Meeting on May 6, 1988. Two revisions to the document have taken place in the intervening Economic Sustainability period - in 1991 and, most recently, in 2002. The Art of Grant Writing In order to ensure economic sustainability, museums must Standards, as articulated in the document Standards for acquire the skills and knowledge necessary to apply for and Saskatchewan Museums – 2002, acknowledge the public administer excellent grants. In response to requests from its accountability of museums and their responsibility to make members, MAS worked with Donald Stein, Executive Director collections available and meaningful to that public and to do so of the Godfrey Dean Art Gallery, to develop a six-hour workshop in an honest, unbiased manner. entitled The Art of Grant Writing. It was designed for the novice grant-writer and guides participants through the granting process The Museums Association of Saskatchewan defi nes standards with a combination of lecture and group discussion. As part of as models of achievable excellence, covering all aspects of the session, participants took on the role of a jury member and museum operations and relevant to the diverse institutions in evaluated a case study museum grant in order to allocate funds the provincial museum community. Additionally, MAS describes and better understand the entire granting process. standards as a consistent set of operational goals, and a comprehensive set of operational guidelines. In articulating a Cultural Diversity comprehensive set of operational standards based on these First Nations and Métis Initiatives principles, the presumption is not that all standards are relevant The work of these initiatives is guided by the First Peoples to every institution. Rather, the assumption is that museums will and Saskatchewan Museums Committee. Its mandate is to fi nd relevant, useful, practical information within this document develop a framework for cultivating mutual respect between the which will help them to be the best they can be, given their Saskatchewan museum communities. resources and goals.

The First Peoples and Saskatchewan Museums Committee In order to ensure that Standards for Saskatchewan Museums assisted MAS staff in completing the Elders Protocol; this continues to provide a consistent, comprehensive set of Museum Development document is available on the MAS website. In addition, the operational goals and guidelines, a complete review began in committee assisted in revising the Standards for the Care of First 2009-10. The most recent revision of the document took place Nations and Métis Collections, fi rst developed by the committee in 2002.

8 The review is expected to result in revisions being made to the of Programming and Exhibits at the Saskatchewan Science Centre, document. These revisions will include the incorporation of the facilitated both courses. recently-revised Standards for the Care of First Nations and Métis Collections and will ensure that the standards document includes the Volunteer Management was taught by Sheila Fahlman at the Moose museum fi eld’s most current compilation of best practices relevant to Jaw Museum and Art Gallery in October 2009 to 18 participants and Saskatchewan’s museums. Research was taught by Frances Westlund at the Estevan Art Gallery and Museum to 15 participants in November 2009. Training Sessions Introduction to Saskatchewan Standards and Standards for Boards are Certifi cate in First Peoples Museum Studies workshops designed to create a sense of comfort in the understanding This program is designed to provide a structured, entry-level museum and application of standards in museum operations and governance. studies program from an Aboriginal perspective for museum personnel In 2009-10, Introduction to Saskatchewan Standards was delivered to in institutions that have First Nations or Métis collections, and First 11 participants in February at the Morse Museum and Cultural Centre. Nations and Métis people who are interested in the fi eld and/or In 2009-10, the following seven museums participated in a Standards planning and working toward heritage facilities in their communities. for Boards workshop: Barr Colony Heritage Cultural Centre; Biggar Museum and Gallery; Clayton McLain Memorial Museum; Fort Pelly In 2009-10, MAS worked with consultant Lori Whiteman to complete Livingstone Museum; Kronau Bethlehem Heritage Society; Lumsden and deliver the course, Rethinking Museums, which was offered at Historical Museum; and Melville Heritage Museum. Wanuskewin Heritage Park. It was piloted to a select group of 15 participants who took part in the course and provided a written peer Community Trainers deliver the standards workshops to participants review at the end of the class. Results from the peer review will throughout the province. Trainers Gwen Zweifel, Lorraine Waskowic, provide direction for the program and remaining courses. Audrey Tate, and Crystal Craig have experience in community museums, come from different parts of the province, and have chosen to share their knowledge and experience with museum standards. Networks Networks are regionally, self-determined MAS member groups; each In 2009-10, the Community Trainers met to revise the Standards for determines its own agendas and meeting styles and sets its own goals Boards curriculum in order to: create a more integrative and engaging and priorities. Networks usually meet twice a year – spring and fall - session for participants; review the Community Trainer program; and and provide their members with opportunities to: share information, participate in a session, delivered by Shelley Keyes, designed to build ideas and concerns; work together, cooperatively; and acquire new co-facilitation skills according to current adult education theory and skills and knowledge. Networks facilitate communications between practice. A plan to recruit new trainers was begun in 2009-10 and will museums within their own network; between networks within be completed in 2010. Saskatchewan; and between the MAS Board and staff and network members. The Certifi cate in Community Museum Studies is a program of nine courses: Organization and Management; Museums and the In 2009, the number of active networks fell to 11 when the Last Touch Community; Collections Management; Care of Collections; Exhibit Museums Network became inactive due to an inability to fi nd anyone Design and Planning; Museums and Education; Marketing the willing to assume the role of Network Representative. Museum; Volunteer Management; and Research. The number of MAS members participating in the network program These courses provide entry-level training in museum studies, last year was 133 or approximately 55% of MAS institutional members. creating an understanding and recognition of the scope of knowledge, skills and standards of excellence required to operate a successful Each network’s activities are co-ordinated by a volunteer Network public museum. In 2009-10, MAS offered three Certifi cate courses Representative, often with the assistance of a Co-Network and worked with Museum Education Consultant Erin McDonald to Representative. In 2009-2010, these 18 volunteers gave an average revise Museums and the Community, which will be piloted in spring of 117 hours each (in excess of 2,000 hours all together) in carrying 2010. out their dual role as local coordinators and liaison for their network’s activities with MAS. The newly revised two-day course, Exhibit Design and Planning, was delivered twice to a total of 41 participants. The course took place The Network Representatives and Co-Network Representatives at the Art Gallery of Swift Current and included a tour of the Swift met as a group twice in the past year. The spring meeting was held Current Museum, in May 2009, and at the Barr Colony Heritage on May 27th in Saskatoon prior to the MAS mini-conference and Cultural Centre in Lloydminster in March 2010. John Snell, Director

9 annual meeting. The main purpose of this meeting was for the MacKenzie Art Gallery, provided the keynote address and concluding Network Representatives to determine the topic for the Network remarks, (ii) research and relevance – presentations about research Knowledge Exchange training event for 2010-2011, which will be projects relating to community engagement, (iii) research with First An Introduction to the Advocacy Guide – Tools & Tips. At their fall Peoples and Métis communities, and (iv) research and partnerships meeting, December 4th, the Network Representatives discussed – a panel discussion on successes and challenges. Also included trends they are seeing within their communities and the impacts was a special presentation from The History Education Network/ these may have on museums in their networks. They were joined by Histoire et Éducation en Réseau, a collaborative research project a Board representative to discuss further the broad trends affecting based in British Columbia. Thirteen organizations contributed to museums in the province. the registration package, 45 institutions were represented at the Symposium, 46 participants were present, and 15 guest speakers Network Knowledge Exchange shared knowledge and experience. The Network Knowledge Exchange is a program designed to bring together the museums that participate in the Network Program and - In September 2009, in collaboration with the Royal Saskatchewan provide collective training based on priorities determined by the Museum, a day-long workshop entitled The 8 Parameters of Visitor Network Representatives. Experience was held in Regina at the RCMP Heritage Centre. Sylvia Matiko, Principal and Co-Founder of A Different View, delivered This training program is intended to develop knowledge and skills an interactive session that explored the holistic nature of visitor in using the tools, job aids and manuals that will be available to experience and focused on developing action plans to a total of 56 members; introduce new resources that support core museum participants. functions; introduce and create comfort with on-line learning resources; and assist museums in developing action plans Special Interest Groups to respond to critical issues that affect public museums. As a Special Interest Groups (SIGs) are member groups that are an result, community museums will have the capacity to access and integral part of MAS’ professional development program. A SIG is implement the resources needed to operate more effectively as a group of people involved in a particular area of practice, interest, public museums. or a specifi c museological fi eld. SIGs facilitate individual and organizational development of the museum community by engaging In 2009-10, 208 participants took part in the Network Knowledge in professional development activities, collegial and professional Exchange session – Telling Community Stories in Your Museum. exchange, and other priorities as identifi ed by the group members, The session focused on the importance of the contextual information such as advocacy and communication. This program is designed which surrounds an artefact and gives it meaning in the museum primarily, but not exclusively, for paid museum professionals who are context. mid-to-advanced career and work in mid-to-large sized museums.

At their May 2009 meeting, the Network Representatives In 2009-2010, MAS renewed its commitment to the SIGs and determined that the topic for the 2010-11 Network Knowledge initiated a membership renewal process to ensure community Exchange session would be An Introduction to the Advocacy Guide involvement and commitment to the Special Interest Groups. The – Tools and Tips to be offered at the Spring 2010 Network meetings. process resulted in seven active groups: Collections Management/ This session was offered to three networks in March 2010: South Virtual Collections; Conservation; Directors/Managers; Education East Museums Network; North East Museums Network; and West & Public Programs; Exhibitions; Family of National Historic Sites; Central Museums Network. Saskatchewan First Peoples. All groups, with the exception of Exhibitions, met in 2009-10. Key to most meetings was the The Special Interest Program provides professional development development of a Statement of Purpose, reviewing MAS’ SIG in specifi c museum fi elds, focusing on philosophy, practices and Guidelines, and discussing future activities. issues. A variety of learning activities are offered to museum staff at the intermediate to advanced level on subjects chosen by the Interpreters, Research, and Marketing and Communications became Special Interest Groups. inactive groups due to an insuffi cient number of members. However, if members indicate interest, these groups will become active again. In 2009-10, two specialized sessions were held in Regina: Interest in beginning a Visitor Services SIG and a Curators SIG was - In June 2009, MAS held its fi rst Arts, Culture, and Heritage expressed and this will be further pursued in 2010-11. Research Symposium at the University of Regina, Language Institute. The Symposium consisted of four key sessions: (i) Arts Conservation: The group met once and members gave presentations and culture leader Kate Davis, former Executive Director of the on past professional development workshops/training they had

10 attended, including a digital documentation workshop. The group The Learning Coalition was an alliance of four provincial museum discussed ideas for future professional development including a associations: Alberta; Saskatchewan; Nova Scotia; and Ontario, for proposed Canadian Conservation Institute workshop. joint action in individual and organizational development.

Collections Management/Virtual Collections: The group met once The Learning Coalition came to an end in 2008-2009; however, a and engaged in discussion around current collections management fi nal draft of its last project, Building Responsive Museums, was issues, with an emphasis on digital collections, and shared solutions submitted to MAS in 2009-10 and will be published as soon as to common problems. resources become available.

Directors/Managers: The group met once and engaged in As a member of the Learning Coalition, MAS offered the Inter- discussion around current activities, with particular interest paid to Provincial Peer Exchange program, which enabled museum staff areas of sectoral and inter-sectoral collaboration, cultural change, to participate in exchanges with colleagues across four provinces. and management best practices. The program required participants to complete a learning plan in advance and an evaluation after the exchange. It also required Education and Public Programs: This group met once and, in managers or supervisors to be involved in the process. conjunction with the SIG discussion group, met with Brent Toles, Social Sciences Consultant, Saskatchewan Ministry of Education, In 2009-10, two Inter-provincial Peer Exchanges were completed. to learn more about the connections between museum programs Janice Smith, Executive Director, Canada’s Sports Hall of Fame, and the new curriculum. and Jacqueline Campbell, Saskatchewan Sports Hall of Fame and Museum, completed an exchange between August 2008 and May Family of National Historic Sites: This group is a partnership 2009 with a focus on Artefacts Canada and website development. between Parks Canada and MAS and met twice in 2009-10. In Lori Williams, Saskatchewan Science Centre, and Ron Volk, May, in conjunction with the SIG discussion group, this SIG heard a Telus World of Science Calgary, completed an exchange between presentation from Allan Duddridge, Saskatchewan Board Member July 2009 and August 2009 with a focus on visitor services, of the Historic Sites and Monuments Board of Canada (HSMBC). programming, and bookings. This program will not be available in In September, in conjunction with the SIG discussion group, this 2010-11. SIG met with Sonya Oko, Program Offi cer with the National Historic Sites Cost Share program. The Coaching Program offers museum professionals the services of a coach to provide on-site guidance and expertise in a specifi c Saskatchewan First Peoples: In conjunction with the SIG area of need. In 2009-10, one coaching placement was delivered discussion group, this SIG met with Jameson Brant, Coordinator to the MacKenzie Art Gallery. Marianna Adams, the President and of the Aboriginal Training Program in Museum Practices at the Principal Evaluator of Audience Focus Inc. was contracted to help Canadian Museum of Civilization. The meeting was open to other the museum develop tools and strategies in order to implement members of the community. Topics such as training, repatriation, evaluative thinking into all areas of the museum. and cultural diversity/sensitivity were discussed. Consultation and Reference Services provides member museums with access to information and assistance on all aspects Special Interest Group Representatives of museum operations and is based on standards, as articulated Each Special Interest Group chooses a volunteer Representative in Standards for Saskatchewan Museums – 2002. Services are or Co-Representatives who are responsible for coordinating the available by telephone and email. Network members are also able group’s activities and meeting with all Representatives to facilitate to obtain personal assistance from MAS staff at network meetings. communication and collaboration between groups. In 2009-10, Requests for consultative services remain constant. a membership renewal process took place and each SIG was responsible for choosing Representative(s) in a manner decided on The Resource Library holds more than 1,400 titles which by the group. This resulted in two groups having Representatives – are available for loan to members. Materials include books, this process is anticipated to be completed in 2010. periodicals, and audio-visual materials on all aspects of museum operations. Environmental monitoring equipment, including The SIG Representatives met once in 2009-10. Representatives hygrothermographs, data-loggers, and light meters, are also discussed the fi rst draft of the SIG Guidelines and the coming available for loan through the Resource Library. The Resource year’s professional development programs and services. Library is accessed, on average, once a month.

11 For The Record Saskatchewan FirstPeoples Exhibitions Education &PublicPrograms Directors/Managers Collections Management/Virtual Collections representatives werenotselectedin2009-10: The followingSpecialInterestGroupswereactive,but South SaskatchewanFieldUnit–fromSeptember2009 Audra Norek, A/Cultural ResourceManagement Advisor, Elaine Rohatensky- Term endedOctober2009 Parks CanadaRepresentative: Jennifer Hoesgen, Janette Hamilton, Family ofNationalHistoricSites Brenda Smith,MacKenzie Art Gallery Conservation As ofMarch31,2010 SPECIAL INTERESTGROUP REPRESENTATIVES Michelle McKay(toJune30,2009) Director of Aboriginal CulturalHeritage contributions during2009-10: MAS thanksthefollowingstaffmemberforher Tammy Blancher Administrative Assistant Jessica Leavens Professional DevelopmentCoordinator Lisa Thomson Communications Wendy Fitch Co-Manager, DirectorofMuseumDevelopment Brenda Herman Co-Manager, DirectorofFinance As ofMarch31,2010 STAFF Saskatchewan ProvincialParks Humboldt &DistrictMuseumGallery 12 Wendy Fitch, Staff Anthony Jordon, Marilyn Sparrowhawk, Parkland MuseumsNetwork Joan Maier, Moose JawMuseumsNetwork Erla Berquist, West CentralMuseumsNetwork Karly Millions, Cheryl Andrist, South EastMuseumsNetwork Terri Topola, Colleen Raes, South CentralMuseumsNetwork Lorraine Sept-Drayer, Seneca RootRegionalMuseumsNetwork Joan Velestuk, Qu’Appelle Valley MuseumsNetwork Joan Searle, Heather Wilson, Prairie Trails MuseumsNetwork Dorothy Schwartz, Gwen Zweifel, North West MuseumsNetwork Max Meier, Gailmarie Anderson, North EastMuseumsNetwork Ruby J.Lindsay, Quill PlainsMuseumsNetwork As ofMarch31,2010 NETWORK REPRESENTATIVES Star CityHeritageMuseum Moose JawMuseum& Art Gallery MortlachMuseum&DropInCentre Assiniboia &DistrictMuseum Museums Association ofSaskatchewan Outlook andDistrictMuseumGallery Estevan Art Gallery&Museum Wood MountainRodeo/RanchMuseum Frenchman ButteMuseum Estevan Art Gallery&Museum Grenfell Museum Morse Museum&CulturalCentre Moosomin RegionalMuseum Naicam Museum Maidstone &DistrictMuseum Melfort &DistrictMuseum Sturgis StationHouseMuseum Esterhazy CommunityMuseum

FIRST PEOPLES AND SASKATCHEWAN AUDIT COMMITTEE MUSEUMS COMMITTEE As of March 31, 2010 As of March 31,2010 Joanne Grant The First Peoples and Saskatchewan Museums Allen Lefebvre Committee was only active for the fi rst quarter of the Lucille Bullerwell (Chair) year. Members of this committee were drawn from the Aboriginal and museums communities. Under the Staff Terms of Reference of this committee, they do not Brenda Herman represent institutions but participate as individuals. Thank you to all our hosting institutions for providing Danny Musqua, First Nations University of Canada; comfortable meeting space, hospitality, and University of Saskatchewan assistance with local arrangements!

Shawn Ahenakew, Royal Saskatchewan Museum Art Gallery of Swift Current Abernethy Nature-Heritage Museum Garry Anaquod, Saskatchewan Indian Cultural Assiniboia & District Museum Centre Barr Colony Heritage Cultural Centre Biggar Museum and Gallery Lorne Carrier, Aboriginal Tourism Association of Clayton McLain Memorial Museum Saskatchewan Inc. (ATASI) Diefenbaker Canada Centre Elbow Museum Dawn Mentuck, Student, Indian Teacher Education Esterhazy Community Museum Program, University of Saskatchewan Estevan Art Gallery and Museum Fort Pelly Livingstone Museum Ivan Morin, Métis Freelance Writer Goodsoil Historical Museum Hudson Bay & District Cultural Society David Rohatensky, Parks Canada Kronau Bethlehem Heritage Society Lumsden Historical Museum Calvin Racette, Regina Public Schools Board of MacKenzie Art Gallery Education Melville Heritage Museum Moose Jaw Museum and Art Gallery Evelyn Siegfried, Royal Saskatchewan Museum Morse Museum and Cultural Centre Radville CN Station/Firefi ghters Museum Robert Whitehead, Yellowquill First Nation RCMP Heritage Centre Rosetown & District Museum Staff Royal Saskatchewan Museum Saskatoon Zoo Society Michelle McKay, Museums Association of Signal Hill Arts Centre Saskatchewan (to June 30, 2009) Swift Current Museum University of Regina – Language Institute Wadena & District Museum & Nature Centre Wanuskewin Heritage Park Western Development Museum - Saskatoon

Any omissions are unintentional.

13 Management’s Responsibility To the Members of Museums Association of Saskatchewan:

Management is responsible for the preparation and presentation of the accompanying financial statements, including responsibility for significant accounting judgments and estimates in accordance with Canadian generally accepted accounting principles. This responsibility includes selecting appropriate accounting principles and methods, and making decisions affecting the measurement of transactions in which objective judgment is required.

In discharging its responsibilities for the integrity and fairness of the financial statements, management designs and maintains the necessary accounting systems and related internal controls to provide reasonable assurance that transactions are authorized, assets are safeguarded and financial records are properly maintained to provide reliable information for the preparation of financial statements.

The Board of Directors and Audit Committee are composed of Directors who are neither management nor employees of the Association. The Board is responsible for overseeing management in the performance of its financial reporting responsibilities, and for approving the financial information included in the annual report. The Audit Committee has the responsibility of meeting with management and external auditors to discuss the internal controls over the financial reporting process, auditing matters and financial reporting issues. The Committee is also responsible for recommending the appointment of the Association's external auditors.

Meyers Norris Penny LLP, an independent firm of Chartered Accountants, is appointed by the members to audit the financial statements and report directly to them; their report follows. The external auditors have full and free access to, and meet periodically and separately with, both the Committee and management to discuss their audit findings.

April 24, 2010

______Brenda Herman, Director of Finance / Co-Manager

Auditors’ Report

To the Members of Museums Association of Saskatchewan:

The accompanying summarized balance sheet, and summarized statements of revenues, expenditures and surplus, including supporting schedules, and summarized statement of changes in net assets are derived from the complete financial statements of Museums Association of Saskatchewan as at March 31, 2010 and for the year then ended on which we expressed an opinion without reservation in our report dated April 24, 2010. The fair summarization of the complete financial statements is the responsibility of management. Our responsibility, in accordance with the applicable Assurance Guideline of The Canadian Institute of Chartered Accountants, is to report on the summarized financial statements.

In our opinion, the accompanying financial statements fairly summarize, in all material respects, the related complete financial statements in accordance with the criteria described in the Guideline referred to above.

These summarized financial statements do not contain all the disclosures required by Canadian generally accepted accounting principles. Readers are cautioned that these statements may not be appropriate for their purposes. For more information on the Corporation’s financial position, results of operations and cash flows, reference should be made to the related complete financial statements.

Regina, Saskatchewan

April 24, 2010 MEYERS NORRIS PENNY LLP 14 Museums Association of Saskatchewan Summarized Balance Sheet As at March 31, 2010

2010 2009 Assets Cash and short-term investments 304,986 269,046 Accounts receivable 49,688 52,249 Prepaid expenses and deposits 2,575 3,075 357,249 324,370 Investments 104,779 104,116 Capital assets 3,148 11,030 465,176 439,516 Liabilities Accounts payable and accrued liabilities 31,243 27,419 Grants received in advance 194,232 189,000 225,475 216,419 Net Assets General reserve 110,732 90,732 Investment in capital assets 3,148 11,030 Surplus 125,821 121,335 239,701 223,097 465,176 439,516

Summarized Statement of Revenues, Expenditures and Surplus For the year ended March 31, 2010

2010 2009 Revenue Grants from Saskatchewan Lotteries Trust 378,000 378,000 Other grants/partnerships 109,599 126,229 Self generated 31,437 30,643 Total revenues 519,036 534,872 Expenditures (Schedule 1) 502,432 545,448 Excess (Deficiency) of revenues over expenditures for the period 16,604 (10,576)

Summarized Statement of Changes in Net Assets For the year ended March 31, 2010

Surplus Invested General 2010 2009 in Capital Reserve Assets Net assets, beginning of year 121,335 11,030 90,732 223,097 233,673 Excess (deficiency) of revenues 16,604 16,604 (10,576) over expenditures Purchase of capital assets (439) 439 - - Amortization of capital assets 8,321 (8,321) - - Inter-fund transfer (20,000) 20,000 - - Net assets, end of year 125,821 3,148 110,732 239,701 223,097

Detailed financial statements are available on request.

15 Museums Association of Saskatchewan

Summarized Schedule 1 – Expenditures by Division For the year ended March 31, 2010

2010 2009 Governance 29,169 36,486 Administrative Services 113,053 139,655

Advocacy Professional/Government relations 3,212 7,186 Salaries/benefits 22,625 19,025 Total Advocacy 25,837 26,211 Communications Membership Relations 16,951 16,239 Public Relations 9,605 4,537 Salaries/benefits 40,087 49,351 Overhead 7,806 5,524 Total Communications 74,449 75,651 Museum Development Education 72,268 55,571 Resource library and materials 1,062 505 First People’s Initiative 9,139 19,571 Member funding 4,919 5,523 Museums and Sustainability 5,408 - Salaries/benefits 145,153 169,237 Overhead 21,975 17,038

Total Museum Development 259,924 267,445

Total Expenditures by Division 502,432 545,448

Detailed financial statements are available on request.

16 MAS gratefully acknowledges its major funding agencies for their fi nancial support: The Saskatchewan Lotteries Trust Fund administered through SaskCulture; and The Museums Assistance Program through the Department of Canadian Heritage.

MAS thanks the Ministry of Tourism, Parks, Culture and Sport for its funding and support for Stage One of the GPS Heritage Tour Pilot Project. MAS also thanks its GPS Heritage Tour partners, which are listed in the Communications section of this report, and MAS members who participated in the tour’s presentations and application process.

We recognize and thank all of the leaders of member groups, workshops and courses.

The Association also thanks the government bodies, organizations, agencies, companies and individuals that have worked so hard to help the Museums Association of Saskatchewan assist museums to achieve their mandates and to be the best that they can be.

MAS especially acknowledges the contributions of the many volunteers and staff who are dedicated to serving museums throughout Saskatchewan.

We thank all organizations and individuals for contributing to the success of our activities in 2009-10, including:

Beauchesne & Company Architectural Heritage Society of Saskatchewan About Our Photographs Canada’s Sports Hall of Fame The photograph borders throughout Canadian Heritage Information Network (CHIN) this document feature our member Common Weal Community Arts Inc. museums throughout the province. Community Research Unit, University of Regina The images have been taken from Gabriel Dumont Institute photos submitted by members for the RSM Associates, friends of the RSM MAS website’s Members pages. All Saskatchewan Archaeological Society member photos from our site have Saskatchewan Archives been used at least once in this report; Saskatchewan Arts Alliance they appear in random order. Saskatchewan Arts Board Saskatchewan Digital Alliance Saskatchewan Genealogical Society The History Education Network/Histoire et Éducation en Réseau (THEN/HiER) Telus World of Science Calgary Tourism Saskatchewan Peter Abrametz Acknowledgements