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13 Annual Report and Financial Statements East Christchurch Shirley Cricket Club 1905 - 2013 2012 – 13 Annual Report and Financial Statements ECSCC Annual Report 2012/13 Page 1 East Christchurch - Shirley Cricket Club Inc. Office Holders 2012/2013 Season Patrons Mr Neil Ockwell Mr Martin Flint President John Grocott Vice Presidents Howard Morel Peter Dow Secretary Jeff Cope Treasurer John Grocott (acting) Hon. Auditor Beck & Associates Assistant vacant Secretary-Treasurer Club Captain Scott Pawson Deputy Club Captain Nick Bates Women’s Club Captain Megan Harkerss Women’s Deputy Club Morna Nielsen Captain Committee Harry Burson, Paul Cottam, Mike Johnston, Donn Leckie, Tim Papps, Jason Pawson, Matt Richens, Henk Stoffers, Life Members Mrs. E.Flint, M.E.W.Flint, J.W.Grocott, B.A.Haworth, T.G.Hayes, D.V.Hearn, N.G.Ockwell, R.B.Parlane ESCC nominated directors of Peter Dow, Steve Barry, John Grocott Shirley Sports Club Ltd. ECSCC Annual Report 2012/13 Page 2 ANNUAL GENERAL MEETING Notice is hereby given that the 108th Annual General Meeting of the East Christchurch- Shirley Cricket Club Incorporated will be held at the Christchurch City Council Shirley Library and Service Centre, 36 Marshland Road at 6.30 pm on Wednesday 18 September 2013. Note on venue: The pavilion at Burwood Park is closed due to earthquake repairs. The AGM will be held in the staff room at the Shirley Service Centre. Pedestrian access to the staff room is via the lane that runs between the northern side of the Centre and Resene Pain ts. The Annual report of the Management Committee will be submitted to the members for consideration, and the following ordinary business will be transacted: 1. Confirmation of the minutes of the 107th Annual General Meeting held on the 20th day of September 2012. 2. Adoption of the Annual report, Statement of Income and Expenditure and Balance Sheet as at 31st May 2013. 3. Election of Officers, Management Committee and Honorary Auditor for the coming season. 4. To consider the following Notice of Motion to be proposed by John Grocott and seconded by Peter Dow. "That subscriptions for the 2013/14 season will be set at the following rates.” (current subscriptions given below in brackets for information) Senior players $360, reduced to $260 if paid by 1/11/2013 / ($350 reduced to $250) Tertiary students No separate rate for tertiary students who will pay the same rates as other members depending on membership category. / ($290 reduced to $190) U18 / Secondary students $225, reduced to $125 if paid by 1/11/2013 / ($215 reduced to $115)) Twenty / 20 Grade players $160 (new category) Junior players $80 / ($70) Junior family membership $130 / ($110) Year 8 pupil, pre-Xmas $40 / ($35) Social member $40 / ($35) All Senior, Tertiary and U18/Secondary school players must pay a minimum of $100 before the start of the season. 5. General business. Jeff Cope SECRETARY ECSCC Annual Report 2012/13 Page 3 COMMITTEE OPERATIONS At the 2012 AGM: Grace Grocott and Mike Vermeulen stood down from the committee. New committee members elected were: Mike Johnston; Morna Nielsen; Tim Papps; and Matt Richens. There were again no volunteers to take on the Treasurer’s role and John Grocott subsequently agreed to continue as acting Treasurer, a position he filled throughout the year. At the first meeting Peter Dow was elected Chairperson of the committee. Four subcommittees operated throughout the season. Their responsibilities are given below, with convenors as noted: Activities Subcommittee (social and cricket events, publicity and promotion; communications: convenor – Matt Richens) Business Subcommittee (finance, sponsorship & fund raising, subscriptions, planning & club management, membership, club records, liaison with SSCL board: convenor - Peter Dow) Cricket Subcommittee (training & coaching, player recruitment, team entries, grounds & practice facilities, gear, school liaison, awards, disciplinary; convenor – Scott Pawson) Junior Subcommittee (managing the operations of the Junior cricket section; convenor – Henk Stoffers/Dave Teale) Committee Attendances During the year, until the printing deadline for this report, four meetings were held and attendance is recorded below (with apologies tendered recorded in parentheses). Travel and work commitments affected the attendance record of a number of committee members. Nev Lyons was invited to attend meetings given his key role as Coaching Manager. N. Bates 0 (3) D. Leckie 2 (2) H. Burson 3 (1) H. Morel 2 (2) J. Cope 3 (1) M. Nielsen 1 (2) P. Cottam 4 T. Papps 2 (2) P. Dow 3 (1) J. Pawson 2 (2) J. Grocott 4 S. Pawson 4 M.Harkerss 2 (1) M.Richens 2 (2) M. Johnston 2 (1) H. Stoffers 4 Jeff Cope SECRETARY ECSCC Annual Report 2012/13 Page 4 Important Notice for all Senior Men and Women Players Registration Before you play your first game of the 2013/14 season you must be registered with the Club. This applies whether you are a current or intending member of the Club. Compulsory registration is being introduced so that we can better maintain our player register which we need for both improved management of player subscriptions and better communication with you. Furthermore, strict compliance with the liquor licensing laws will require you to produce a valid membership card in order to purchase alcohol at the bar. Registration can be done either online or in person at the club – however, we are encouraging everyone to use the online option which is straightforward and efficient. Simply log on to our website www.eastchchshirleycricket.org.nz and go to the Joining tab. So, do it now! ************************************************************ Subscriptions Payment of your subscription can be made at time of registration. You can make payment by: - Direct credit to our bank account [ESCC bank account # 03 1700 0111638 00. Remember to state player’s name.] - Complete the online registration form and post payment to East Christchurch Shirley Cricket Club, PO Box 990, Christchurch. - Payment in person at the clubrooms (Eftpos available) Note that the Club also offers alternative methods of payment of subscriptions for those who cannot meet the one-off payment at the start of the season, including Eftpos and instalments via automatic payments. A $100 minimum payment is required before the start of the season to ensure selection. ************************************************************ Resignations Please Note Resignations must be in the hands of the Secretary no later than the date of the Annual General Meeting. ECSCC Annual Report 2012/13 Page 5 PRESIDENTS REPORT It again gives me considerable pride and pleasure to record another satisfactory season in 2012 -2013. Not one of our greatest but still competitive in all grades. With the earthquakes behind us, we have, as usual, given it our best shot. As you may be aware, we didn’t win any major CCA club awards this year but there were many good performances and some special highlights as noted further on in the report. Congratulations to all teams and individuals for their efforts and achievements during the season. There was a long list of awards presented at our prize-giving in April. Special congratulations to Jason Pawson (JP) for his performances during the year and other personal milestones. Both he and Ryan Burson have indicated retirement is pending. They have been stalwarts for the club and have given great service to the club over a long period. There were other notable individual highlights: Tim Johnston was selected for Canterbury; Sara McGlashan and Morna Neilsen for the White Ferns (playing with distinction at the World Cup in India); Jacinta Savage and Hayley Jensen for Canterbury; Leo Carter and Ken McClure for NZ Under 19. Our warm congratulations to these players and to all other club members, including juniors, who made representative teams this season. We are proud of their efforts. Our Junior programme continues under the leadership of Henk Stoffers, Dave Teale and the Junior committee. Our thanks to Henk and Dave for their efforts and all those who helped during the season including committee members, coaches and team managers. Also congratulations to all those who were selected for Canterbury Junior Rep teams. Our Junior award function at the end of the season was again a great success. There was a good attendance and lots of potential on display. A fitting end to the season. The junior programme is important in the progress and development of the game both for the club and the wider community. Our senior award function in April was another success with a good attendance. It is a great way to acknowledge club performances for the season. Warm congratulations to all who received awards and trophies. It was a particular pleasure to award the President’s trophy to Henk Stoffers for his sterling contribution to our Junior Programme over the last few years. He has served the club well in this capacity. His energy and enthusiasm is unbounded. Well done Henk. Fully deserved. Finally, thanks to all who have helped in the success of our club during the season. In particular, we appreciate the support of our sponsors and funding received from gaming trusts to assist with operating costs. Our management committee led by Peter Dow, with support from Vice President Howard Morel and Secretary Jeff Cope continues to look after administration. Unfortunately, we haven’t found a new Treasurer and I am looking after these duties in the meantime. Other major contributions include the Junior section led by Henk Stoffers (as mentioned), our coaching team led by Neville Lyons, our team captains and managers and our pitch preparer, Peter Dunell. All have made a valuable contribution. On the social side, Steve Saunders for catering, our bar staff and all parents and supporters for their assistance and support when necessary. Everyone has played a valuable part in the life of our club. We are fortunate to be well served by many individuals dedicated to the success of our Club.
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