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112Th Annual Report 2017 Annual General Meeting Burnside West Christchurch University Cricket Club Inc

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112Th Annual Report 2017 Annual General Meeting Burnside West Christchurch University Cricket Club Inc 112TH ANNUAL REPORT 2017 ANNUAL GENERAL MEETING BURNSIDE WEST CHRISTCHURCH UNIVERSITY CRICKET CLUB INC. To be held in Club Pavilion, Burnside Oval, 336 Avonhead Road 7.00pm on Tuesday 3rd October 2017 AGENDA 1. Apologies 2. Confirmation of minutes of 2016 AGM 3. Adoption of Annual Report and Annual Accounts 4. Subscriptions (see page 5) 5. Election of Officers (see page 10) 6. General Business Members, Life Members, Honorary Members, Sponsors and new members are warmly invited to attend. Apologies to [email protected] 2 CONTENTS PROPOSED OFFICE HOLDERS 2016/17 4 CLUB COMMITTEE 4 PROPOSED MEMBERSHIP SUBSCRIPTIONS 2017/18 5 MINUTES 7 EXECUTIVE REPORTS FINANCIAL REPORTS 12 AUDITOR’S REPORT 32 Chairman’s Report 34 Treasurer’s Report 36 Grounds and Machinery Report 37 Sponsorship and Fundraising 38 TEAM REPORTS Premier Grade 40 Second Grade 2A 46 Third Grade 2B 48 The Cannons 50 The President’s Foxes The Believers 59 The Strikers 63 TMF 64 The Dubai Diamond Traders 66 The Boomers 69 BWU9 71 JUNIOR CRICKET 73 METRO AWARDS 75 TEAM PLACINGS 76 HONOURS BOARD 80 AL BROWN TROPHY 82 TROPHY WINNERS 83 OUR SPONSORS 86 3 PROPOSED OFFICE HOLDERS 2017/18 SEASON Patron Grant Dickson Accountants Nexia New Zealand Solicitor Stephen Jeffrey, Lane Neave Auditor Brian McCrorie Voting Delegate to CMC AGM Dave Robertson CLUB COMMITTEE Chairman Dave Robertson Treasurer Doug Allcock Junior Cricket Convenor Peter Burke Secretary Gareth Gibson Grounds Convenor David Robertson Club Captain/ Senior Cricket Convenor Brett Thomson Historian/ Friends of the Club Convenor Shane Young Sponsorship Convenor Dan Vedder 4 PROPOSED MEMBERSHIP SUBSCRIPTIONS 2017/18 STANDARD RATE IF PAID BY 6/12/2017 Senior Students $250 $200 Senior Men $370 $295 Senior Team $3400 $2800 Senior T20 Team $1600 $1400 One Junior* $100 Two Juniors* $180 More than two Juniors* $180 + $90 Per Junior (e.g. 3 = $270) Honorary Two options: $30 or $100 (includes club benefits) Junior subscriptions have increased from the 2016/17 season. All other subscriptions remain unchanged. *50% DISCOUNT FOR SUBS FOR YEAR 8’S FINISHING CLUB CRICKET IN DECEMBER. 5 6 MINUTES OF THE 111TH ANNUAL GENERAL MEETING BURNSIDE WEST CHRISTCHURCH UNIVERSITY CRICKET CLUB Inc. HELD AT 7.03PM ON MONDAY 31ST OCTOBER 2016 AT THE BWCUCC CLUBROOMS PRESENT Alan Alty, Dan Vedder, Brian Hastings, Mike Hastings, Brett Thomson, Derek Cockburn, Shane Young, Jerard Cross, Reed McNaughton, Chris Harris, Jordan Buchanan, Brett Thomson, Arun Kumar, John Thompson, Peter Burke, Dan Vedder, Doug Allcock (Treasurer), Gareth Gibson (Secretary), Greg Bolton-Brown (Chairman) 1. APOLOGIES Brian Adams (apology received), Rob K Allen (apology received), Alex Reese (apology received), Tony Feely (apology received), Grant Dickson (apology received - ill), Ashley Taggart (apology received), Paul O’Grady (apology received), David Robertson (apology received) 2. OBITUARIES (DEREK COCKBURN) The club recognizes the contributions and reflects on the memory of the following club members and supporters who have passed away since the last AGM. • Andrew Hintz (allrounder, age 53) February 2016 • Dr Jeanette Hickford (supporter) December 2015 • Peter (PJ) Low (bowler, age 86) April 2016 • Rona Kennedy (supporter) May 2016 • Jean Germon (scorer & supporter) June 2016 7 3. APPROVAL OF 110TH AGM MINUTES (12TH OCTOBER 2015): Motion to approve the minutes of the 110th AGM as documented in the 111th Annual Report as a true and correct record. Mover: Peter Burke, Seconder: Shane Young. Motion carried with/without amendments. 4. ADOPTION OF ANNUAL REPORT AND ANNUAL ACCOUNTS (DA): 4.1 ANNUAL REPORT DISCUSSION The annual report was presented by Greg Bolton-Brown as written. The following discussion points were raised: • EQC evaluation EQC evaluation of the building revealed that the Pavilion is ~50% of the NBS (New Building Standard). The minimum requirement is 33%, so as far as the government and council is concerned, the building is safe to be occupied. Notwithstanding, the committee continues to look at what is best for the club and our members to strengthen the building. This work is being lead by Shane Young. The EQC settlement figure comes in the annual account under ‘Current Year’. Under the guidance of the EQC findings, the building is deemed safe to use by the committee. • Joint ownership of the pavilion with CCC and FC2011 The issue of formalising the joint ownership of the pavilion and changing rooms is a matter on the committee agenda, but is not yet resolved. • FC2011 Insurance Payout John Thompson noted that he understands that the FC2011 received a payment of some description from EQC, as noted in their AGR. BWCUCC has not received any money from this. Greg Bolton Brown was unaware of this, and will follow up with John Thompson and Shane Young to clarify the position and if necessary take this up with the FC2011 committee. 8 4.2 ANNUAL ACCOUNTS Doug Allcock provided a brief summary of the previous year’s financial performance of the club. • The ‘highlight’ being that the club ran a $5,000 surplus for the last financial year. It is expected that the next year the club will run a deficit, mostly due to the expense of the pavilion deck renovation, and normal club operations. The expense of the deck is being offset by good work from the committee in fundraising - particularly through Grants Officer Peter Burke, and Sponsorship Coordinator Dan Vedder. 4.3 MOTION: TO APPROVE 111TH ANNUAL REPORT AND ANNUAL ACCOUNTS AS SUMMARISED IN THE 111TH ANNUAL REPORT. Mover: Peter Burke Seconder: John Thompson. Motion carried with/without amendments. 5. SUBSCRIPTIONS 5.1 2016/2017 SUBSCRIPTIONS • Greg Bolton Brown summarised the 2016/2017 subscription levels. No major changes were noted. Alan Alty requests that the naming of the Jack Kerr Pride Club be more obvious to bring greater recognition to this membership level. This was acknowledged and generally agreed. 5.2 MOTION: TO APPROVE PLAYER SUBSCRIPTION LEVELS AS SUMMARISED IN THE 111TH ANNUAL REPORT. Mover: Dan Vedder Seconder: Brett Thomson. Motion carried with/without amendments. 9 6. ELECTION OF OFFICERS Greg Bolton Brown summarised that the clubs officer position nominations are as recorded in the 111th Annual Report. 6.1 MOTION: TO APPROVE ELECTION OF OFFICERS AS SUMMARISED IN THE 111TH ANNUAL REPORT. Mover: Mike Hastings Seconder: Shane Young Motion carried with/without amendments. 7. GENERAL BUSINESS 7.1 SPENDING OF THE JACK KERR PRIDE CLUB • Jerard Cross asked a question about the allocation of funds associated to the Jack Kerr Pride Club, and expressed a concern that the number of functions has not met the expectation of members. • In response, Shane Young explained that the Jack Kerr Pride club is still findings its feet, and that two functions are planned for this season. The first function for the upcoming year is in November on Club Day, and invitations have been delivered to existing JKPC members. The funds are generally to be spent on special projects but require committee sign-off. It is proposed that some portion of the current JKPC funds be spent on a contribution to the pavilion deck renovations. 7.2 RECRUITMENT • Jerard Cross expressed a concern that we are not doing a strong job of recruitment, particularly of high school age children. • In response, Greg Belton Brown acknowledged the concern, explained that recruitment is an ongoing and active activity, and summarised the current recruitment activity. In support, Brett Thomson pointed out that the size of the club has in fact increased in 2016/17, with more teams involved at Senior T20 and Junior levels. A strengthened relationship with NWYC is evolving, with 10 initiatives including pre-season matches with the Senior club, and using some of the Youth players as cover during double-header weekends, with a view to capture some of the school leavers as new Senior players. A recruitment drive is about to occur with an email to all registered cricketing school-leavers. This is being coordinated by the committee with the help from Christchurch Metro Cricket. 7.3 GENERAL COMMENTS ON THE ANNUAL REPORT • B F Hastings noted his pleasure at reading the annual report and commends the committee on the quality of its publication. Greg Bolton-Brown thanked all contributors, and specifically Paul Shackleton’s input on the layout and design work was acknowledged in absentia. 7.4 GENERAL COMMENTS FROM JOHN THOMPSON • John believes the club is in good shape. We punch well, and we are seen as ‘a model’ club. In particular Peter Burke’s effort in raising funds through charity application in the vicinity of $60K. The sentiment was echoed by the whole committee and acknowledged specifically by Greg Bolton-Brown. No further General Business items were raised. Meeting adjourned at 7:34 PM Minutes recorded by Gareth Gibson (Secretary) 11 ANNUAL REPORT Burnside West Christchurch University Cricket Club PREPARED BY NEXIA NEW ZEALAND For the year ended 30 April 2017 12 CONTENTS Entity Information 14 Statement of Service Performance 15 Statement of Financial Performance 16 Statement of Financial Position 17 Statement of Cash Flows 18 Statement of Accounting Policies 19 Notes to the Performance Report 21 Depreciation Schedule 26 Profit and Loss 30 Auditors Report 32 13 ENTITY INFORMATION LEGAL NAME OF ENTITY Burnside-West Christchurch University Cricket Club Inc ENTITY TYPE AND LEGAL BASIS Sports Club INCORPORATION NUMBER 219716 ENTITY'S PURPOSE OR MISSION Increase the number of people playing cricket ENTITY STRUCTURE Incorporated Society MAIN SOURCES OF ENTITY'S CASH AND RESOURCES Burnside West-Christchurch University Cricket Club receives income from a mixture of grants and subscriptions income. MAIN METHODS USED BY ENTITY TO RAISE FUNDS Applying for available sports funding grants and invoicing members of the club. PHYSICAL ADDRESS Burnside Park Avonhead Road Christchurch 8053 POSTAL ADDRESS PO Box31-102 llam Christchurch 8444 14 STATEMENT OF SERVICE PERFORMANCE FOR THE YEAR ENDED 30 APRIL 2017 Description of Entity’s Outcomes Burnside-West Christchurch University Cricket Club provides services, facilities to practice and develop members skills, improve the quality of facilities available to members.
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