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Ontario - Re "What Are Your Personal Responsibilities As a Councillor?" Course, April 25, 2013, Barrie

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Ontario - Re CITY OF ORILLIA Regular Council Meeting Monday, February 25, 2013 - 7:00 p.m. Council Chamber, Orillia City Centre A G E N D A Infrared hearing aids are available in the Council Chamber courtesy of the Orillia Quota Club. They are located on the east wall at the back of the Chamber. Page Call to Order O Canada Moment of Silence Approval of Agenda Disclosure of Interest Presentation Deputations 13 - 22 1. Carol Lambie, President and CEO, Waypoint Centre for Mental Health Care, will be present to discuss the regional hospital programs and services provided to Orillia. File: A01-GEN 23 - 29 2. Luke Raftis, Sustainability Coordinator, Sustainable Severn Sound, will be present to provide a short overview of their activities and their plans for the coming year. File: A01-SSEA Minutes - February 4, 2012 Public Meeting re Building Permit Fees - February 4, 2012 Regular Council Correspondence 31 - 32 1. Association of Municipalities of Ontario - re "What are your Personal Responsibilities as a Councillor?" course, April 25, 2013, Barrie. File: A04-SEM THAT the following is hereby authorized to attend the "What are your Personal Responsibilities as a Councillor?" course, sponsored by the Association of Municipalities of Ontario, to be held on April 25, 2013 in Page 1 of 165 Page Barrie, with expenses: Councillor Hill Reports 33 - 38 1. Report Number 2012-3 of Council Committee. 1. THAT the recommendation contained in the confidential report dated January 31, 2013 from the City Treasurer regarding the property at 57 Coldwater Street East, be adopted. 2. THAT as recommended in the confidential report dated February 5, 2013 from the Senior Planner regarding Official Plan Appeals - Status Update - Charter et al. Ground of Appeal No. 7, staff be directed to pursue Option 1 as outlined in the report; AND THAT a copy of the confidential report be provided to the City Solicitor. 3. THAT the confidential report dated January 17, 2013 from the Chief Administrative Officer regarding OPP Contract Negotiations, be received as information and the confidential direction be adopted. 4. THAT as recommended in the report dated January 29, 2013 from the Transit Advisory Committee, the location of the transit terminal be considered during implementation and development of the Downtown Tomorrow Plan. 5. THAT the report dated January 31, 2013 from the Ad Hoc Traffic Safety Committee regarding the implementation of a Zero Fatality Plan, be received as information. 6. THAT as recommended in the report dated February 1, 2013 from the Recreation Advisory Committee, the shelter and lighting request for Clayt French Dog Park be further investigated and a 2014 Capital Project be developed and submitted for consideration by Budget Committee. 7. THAT the report dated January 31, 2013 from the Director of Development Services regarding the St. James' Anglican Church property at 57 Coldwater Street East and the Ontario Heritage Act by-law designation, be received as information. 8. THAT as recommended in the report dated January 31, 2013 from the Ad Hoc Traffic Safety Committee, Orillia develop a traffic calming criteria/guideline manual; AND THAT the Public Works Department be assigned to the task; AND THAT the development of the manual be funded from the Operating Contingency at an estimated cost of $3,000 to $5,000. Page 2 of 165 Page 9. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, a user pay program for collecting grass clippings not be implemented. 10. THAT the report dated January 29, 2013 from the Clerk's Department regarding the criteria for evaluating offers to purchase 50 Westmount Drive North (formerly Mount Slaven Public School), be received as information. 11. THAT the report dated February 5, 2013 from the Parks, Recreation and Culture Department regarding Kelly Clune's report regarding Canada Day 2012, be received as information. 12. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department, no action be taken on the Mariposa Folk Foundation Request 1 and Request 2 for the returning of park fees paid from 2000-2012. 13. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department, no further action be taken on the Mariposa Folk Foundation Request 3A requesting that Policy 7.1.6.3 not be amended. 14. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department, no action be taken on the Mariposa Folk Foundation Request 3B for an annual grant to offset facility permit fees; AND THAT any departmental funding for sponsorship or marketing/advertising be addressed in the outstanding Council request for a report regarding Culture Marketing and Development budget allocation. 15. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department and as per the Mariposa Folk Foundation Request 4, Council directs staff to report to the 2014 Budget Committee. 16. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department and as per the Mariposa Folk Foundation Request 5, Council directs staff to prepare a report including benchmarks of other similar festivals, more specific details on the organization's financial status and the recognition the City should receive, so an appropriate sponsorship value can be determined. 17. THAT as recommended in the report dated February 5, 2013 from the Recreation Facility Supervisor, the Municipal Alcohol Policy attached to the report be approved. 18. THAT as recommended in the report dated February 4, 2013 from the Page 3 of 165 Page Public Works Department regarding an underground storage tank at 7 Colborne Street East, Council approves City staff to enter into a cost sharing agreement with the property owner of 7 Colborne Street East to satisfy the Orders issued by the Technical Standards and Safety Authority (TSSA), FS Inspection Report #3850682 as recommended in Option 3; AND THAT any additional remediation requirements as detailed in the Soils Impact Report be the responsibility of the property owner to which the remediation is required; AND THAT the costs be appropriated from the Pollution Control Operating Budget. 19. THAT as recommended in the report dated January 31, 2013 from the Public Works Department, K.J. Beamish Construction Co. Ltd. be awarded Contract RWS-12-35, Reconstruction of Powley Street from Dunedin Street to Wyandotte Street and of Victoria Street from Dunedin Street to Dunlop Street, for the tendered sum of $1,295,411.55 plus HST; AND THAT K.J. Beamish Construction Co. Ltd. be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to watermain work and dewatering for the duration of the contract; AND THAT road closures be permitted on Powley Street from Dunedin Street to Wyandotte Street and on Victoria Street from Dunedin Street to Dunlop Street for the duration of construction; AND THAT the overall 2013 budget allocation for the Powley Street project be reduced from $1,300,000 to $1,015,000, with $200,000 returned to the Capital Tax Levy and $85,000 returned to the Water and Wastewater Reserve; AND THAT the overall 2013 budget allocation for the Victoria Street project be reduced from $750,000 to $524,000 with $176,000 returned to the Gas Tax Reserve and $50,000 returned to the Water and Wastewater Reserve. 20. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, Miwel Construction Limited be awarded Contract RWS-12-26, Reconstruction of Matchedash Street from Borland Street to Brant Street, for the tendered sum of $963,489.41 plus HST; AND THAT Miwel Construction Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to dewatering for the duration of the contract; AND THAT road closures be permitted on Matchedash Street between Borland Street and Brant Street for the duration of construction; AND THAT the overall 2013 budget allocation for this project be reduced Page 4 of 165 Page from $1,350,000 to $1,080,000, with $85,000 returned to the Capital Tax Levy, $105,000 returned to the Roads Reserve and $80,000 returned to the Water and Wastewater Reserve. 21. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, Crawford Street from Bayview Parkway to Forest Avenue, Franklin Street from Leslie Street to Bayview Parkway and Parkview Avenue from Jarvis Street to Borland Street be resurfaced under the 2013 Watermain Rehabilitation Program; AND THAT the sidewalk on the east side of Parkview Avenue from Jarvis Street to Borland Street be removed; AND THAT Peter Street from Fittons Road to Benner Street be resurfaced in 2013 in lieu of resurfacing Forest Avenue from James Street to Delia Street. 22. THAT the report dated February 4, 2013 from the Public Works Department regarding the loose leaf collection, be received as information. 23. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, Section 877.2.21 of Chapter 877 of the City of Orillia Municipal Code - Solid Waste Management, be amended as outlined in the report; AND THAT the revised section become effective September 1, 2013; AND THAT staff provide the affected apartment buildings with green bin carts, kitchen containers and promotional material. THAT Report Number 2013-3 of Council Committee, now before Council, be adopted. 39 - 44 2. Director of Parks, Recreation and Culture and Manager of Special Projects - re 230 James Street - Environmental Investigation Clarification. File: C12-RF THAT as recommended in the report dated February 14, 2013 from the Director of Parks, Recreation and Culture and Manager of Special Projects regarding 230 James Street, the due diligence subsurface environmental investigation and preliminary geotechnical investigation report, prepared by Golder Associates, dated January 18, 2013 and the clarification letter dated February 13, 2013, be accepted.
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