Ontario - Re "What Are Your Personal Responsibilities As a Councillor?" Course, April 25, 2013, Barrie

CITY OF ORILLIA Regular Council Meeting Monday, February 25, 2013 - 7:00 p.m. Council Chamber, Orillia City Centre

A G E N D A

Infrared hearing aids are available in the Council Chamber courtesy of the Orillia Quota Club. They are located on the east wall at the back of the Chamber. Page

Call to Order

O Canada

Moment of Silence

Approval of Agenda

Disclosure of Interest

Presentation

Deputations

13 - 22 1. Carol Lambie, President and CEO, Waypoint Centre for Mental Health Care, will be present to discuss the regional hospital programs and services provided to Orillia. File: A01-GEN

23 - 29 2. Luke Raftis, Sustainability Coordinator, Sustainable Severn Sound, will be present to provide a short overview of their activities and their plans for the coming year. File: A01-SSEA

Minutes

- February 4, 2012 Public Meeting re Building Permit Fees - February 4, 2012 Regular Council

Correspondence

31 - 32 1. Association of Municipalities of Ontario - re "What are your Personal Responsibilities as a Councillor?" course, April 25, 2013, Barrie. File: A04-SEM

THAT the following is hereby authorized to attend the "What are your Personal Responsibilities as a Councillor?" course, sponsored by the Association of Municipalities of Ontario, to be held on April 25, 2013 in

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Barrie, with expenses:

Councillor Hill

Reports

33 - 38 1. Report Number 2012-3 of Council Committee.

1. THAT the recommendation contained in the confidential report dated January 31, 2013 from the City Treasurer regarding the property at 57 Coldwater Street East, be adopted.

2. THAT as recommended in the confidential report dated February 5, 2013 from the Senior Planner regarding Official Plan Appeals - Status Update - Charter et al. Ground of Appeal No. 7, staff be directed to pursue Option 1 as outlined in the report;

AND THAT a copy of the confidential report be provided to the City Solicitor.

3. THAT the confidential report dated January 17, 2013 from the Chief Administrative Officer regarding OPP Contract Negotiations, be received as information and the confidential direction be adopted.

4. THAT as recommended in the report dated January 29, 2013 from the Transit Advisory Committee, the location of the transit terminal be considered during implementation and development of the Downtown Tomorrow Plan.

5. THAT the report dated January 31, 2013 from the Ad Hoc Traffic Safety Committee regarding the implementation of a Zero Fatality Plan, be received as information.

6. THAT as recommended in the report dated February 1, 2013 from the Recreation Advisory Committee, the shelter and lighting request for Clayt French Dog Park be further investigated and a 2014 Capital Project be developed and submitted for consideration by Budget Committee.

7. THAT the report dated January 31, 2013 from the Director of Development Services regarding the St. James' Anglican Church property at 57 Coldwater Street East and the Ontario Heritage Act by-law designation, be received as information.

8. THAT as recommended in the report dated January 31, 2013 from the Ad Hoc Traffic Safety Committee, Orillia develop a traffic calming criteria/guideline manual;

AND THAT the Public Works Department be assigned to the task;

AND THAT the development of the manual be funded from the Operating Contingency at an estimated cost of $3,000 to $5,000.

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9. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, a user pay program for collecting grass clippings not be implemented.

10. THAT the report dated January 29, 2013 from the Clerk's Department regarding the criteria for evaluating offers to purchase 50 Westmount Drive North (formerly Mount Slaven Public School), be received as information.

11. THAT the report dated February 5, 2013 from the Parks, Recreation and Culture Department regarding Kelly Clune's report regarding Canada Day 2012, be received as information.

12. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department, no action be taken on the Mariposa Folk Foundation Request 1 and Request 2 for the returning of park fees paid from 2000-2012.

13. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department, no further action be taken on the Mariposa Folk Foundation Request 3A requesting that Policy 7.1.6.3 not be amended.

AND THAT any departmental funding for sponsorship or marketing/advertising be addressed in the outstanding Council request for a report regarding Culture Marketing and Development budget allocation.

15. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department and as per the Mariposa Folk Foundation Request 4, Council directs staff to report to the 2014 Budget Committee.

16. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department and as per the Mariposa Folk Foundation Request 5, Council directs staff to prepare a report including benchmarks of other similar festivals, more specific details on the organization's financial status and the recognition the City should receive, so an appropriate sponsorship value can be determined.

17. THAT as recommended in the report dated February 5, 2013 from the Recreation Facility Supervisor, the Municipal Alcohol Policy attached to the report be approved.

18. THAT as recommended in the report dated February 4, 2013 from the

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Public Works Department regarding an underground storage tank at 7 Colborne Street East, Council approves City staff to enter into a cost sharing agreement with the property owner of 7 Colborne Street East to satisfy the Orders issued by the Technical Standards and Safety Authority (TSSA), FS Inspection Report #3850682 as recommended in Option 3;

AND THAT any additional remediation requirements as detailed in the Soils Impact Report be the responsibility of the property owner to which the remediation is required;

AND THAT the costs be appropriated from the Pollution Control Operating Budget.

AND THAT K.J. Beamish Construction Co. Ltd. be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to watermain work and dewatering for the duration of the contract;

AND THAT road closures be permitted on Powley Street from Dunedin Street to Wyandotte Street and on Victoria Street from Dunedin Street to Dunlop Street for the duration of construction;

AND THAT the overall 2013 budget allocation for the Powley Street project be reduced from $1,300,000 to $1,015,000, with $200,000 returned to the Capital Tax Levy and $85,000 returned to the Water and Wastewater Reserve;

AND THAT the overall 2013 budget allocation for the Victoria Street project be reduced from $750,000 to $524,000 with $176,000 returned to the Gas Tax Reserve and $50,000 returned to the Water and Wastewater Reserve.

20. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, Miwel Construction Limited be awarded Contract RWS-12-26, Reconstruction of Matchedash Street from Borland Street to Brant Street, for the tendered sum of $963,489.41 plus HST;

AND THAT Miwel Construction Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to dewatering for the duration of the contract;

AND THAT road closures be permitted on Matchedash Street between Borland Street and Brant Street for the duration of construction;

AND THAT the overall 2013 budget allocation for this project be reduced

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from $1,350,000 to $1,080,000, with $85,000 returned to the Capital Tax Levy, $105,000 returned to the Roads Reserve and $80,000 returned to the Water and Wastewater Reserve.

AND THAT the sidewalk on the east side of Parkview Avenue from Jarvis Street to Borland Street be removed;

AND THAT Peter Street from Fittons Road to Benner Street be resurfaced in 2013 in lieu of resurfacing Forest Avenue from James Street to Delia Street.

22. THAT the report dated February 4, 2013 from the Public Works Department regarding the loose leaf collection, be received as information.

23. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, Section 877.2.21 of Chapter 877 of the City of Orillia Municipal Code - Solid Waste Management, be amended as outlined in the report;

AND THAT the revised section become effective September 1, 2013;

AND THAT staff provide the affected apartment buildings with green bin carts, kitchen containers and promotional material.

THAT Report Number 2013-3 of Council Committee, now before Council, be adopted.

39 - 44 2. Director of Parks, Recreation and Culture and Manager of Special Projects - re 230 James Street - Environmental Investigation Clarification. File: C12-RF

THAT as recommended in the report dated February 14, 2013 from the Director of Parks, Recreation and Culture and Manager of Special Projects regarding 230 James Street, the due diligence subsurface environmental investigation and preliminary geotechnical investigation report, prepared by Golder Associates, dated January 18, 2013 and the clarification letter dated February 13, 2013, be accepted.

Motions

Enquiry Motions

1. THAT staff be directed to prepare a report with respect to the following:

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An update on the watermain break that closed the intersection at Mississaga and Andrew Streets and compromised the structural integrity of at least one building and the report include anticipated costs, insurance process, how we are communicating with businesses affected, and timelines for work/insurance completion.

2. THAT staff be directed to prepare a report with respect to the following:

How the City might play a role in the observance and celebration of the following anniversaries:

2014 - 100th anniversary of start of Orillia's remarkable war effort during WW1 2015 - 400th anniversary of Champlain's arrival 2016 - 100th anniversary rebuilding of the Orillia Opera House following the fire which destroyed the original 2017 - 150th anniversary of both the incorporation of the Village of Orillia and the Confederation of Canada 2017 - 175th anniversary of the Orillia Farmers Market

3. THAT staff be directed to prepare a report with respect to the following:

The mandate and role of the Municipal Heritage Committee versus the role of the Manager of Culture.

4. THAT staff be directed to prepare a report for consideration during the next round of budget deliberations with respect to the following:

Costs and process associated with reviewing and updating all existing by-laws designating properties under The Ontario Heritage Act so that they clearly articulate the reasons for designation and the elements to be preserved.

5. THAT staff be directed to prepare a report with respect to the following:

THAT the Orillia Youth Opportunities Committee be requested to investigate and report back on the potential and options for a program that allows youth volunteer hours to be leveraged for snow and leaf removal for seniors and people with disabilities;

AND THAT organizations such as Helping Hands and the Georgian College Community Project Initiative be contacted for support and/or partnerships.

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Notice of Motion

45 - 48 1. Councillor Murray hereby gives notice that she intends to introduce the following motion:

"THAT Council reconsider the following resolutions:

1. Resolution No. 2012-348: THAT, further to the memo dated November 27, 2012 from the Manager of Parks regarding Hillcrest Neighbourhood Park – Public Workshop, be received as information;

AND THAT a budget target be established not to exceed $1 million including the demolition of the former Hillcrest School.

2. Resolution No. 2012-332: THAT the following clause be added to Budget Committee Report 2012-6: THAT the Hillcrest Park/Building Demolition Project (Option 3) be approved at a cost of $410,000.

3. Resolution No. 2012-181: THAT the report dated July 10, 2012 from the Director of Parks and Recreation, Director of Planning and Development and Deputy CAO/CFO regarding the Hillcrest Public School site, be received as information.

4. Resolution No. 2011-151: THAT as recommended in a report dated May 4, 2011 from the Housing Committee, the current affordable housing tax holiday approved by Council at its meeting held on February 22, 2010, which provides a tax exemption to a maximum of $20,000 per affordable housing unit that is subject to a Municipal Capital Facilities Agreement with the County of Simcoe, be suspended for properties beginning construction after May 16, 2011."

a) Report - Councillor Murray.

49 - 50 2. Councillor Madden hereby gives notice that he intends to introduce the following motion:

"THAT staff be directed to negotiate a conditional purchase agreement with the proponents of 24 Simcoe Street in the City of Orillia;

AND THAT the purchase agreement conditions be and not limited to the following:

1. That the purchase be conditional on the City of Orillia applying for

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and being successful in obtaining the County of Simcoe Affordable Rental Housing Grant for 3.84 million dollars.

2. That if the City is successful in the Grant Application, an open Request for Proposal process be directed to local not for profit housing boards to either purchase or lease the property for 99 years for one dollar for the purpose of providing affordable housing to vulnerable seniors.

3. That further to condition #2, the successful proponents agree to provide a minimum of 8 of the 42 available beds to cater to Alternate Level of Care relief from Soldiers Memorial Hospital;

AND THAT the City of Orillia Real Estate Policy 1.7.1.1 be suspended in order to meet the County of Simcoe grant application time line;

AND THAT staff be directed to seek funding supports from the LHIN, the County of Simcoe, as well as the Provincial Ministry of Health to help off-set responsibilities such as but not limited to municipal property tax exemption considerations."

a) Report - Councillor Madden.

Deputation Motions

- Nil

Consent Agenda

51 - 70 1. Minister of Consumer Services - re Ontario Underground Infrastructure Notification System Act, 2012 (the "Act"). File: A16-MCBS

Recommendation: Receive as information. Copy to Public Works Department.

71 - 72 2. The Institute of Public Administration of Canada (IPAC) - re Nominations for the 2013 Vanier Medal. File: M08-GEN

Recommendation: Receive as information. Circulated in accordance with approved policy.

73 - 85 3. County of Simcoe, Clerk's Department - re Explanatory Note - County of Simcoe Official Plan Prehearing Conference, March 5, 2013. File: A16-COS

Recommendation:

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Receive as information. Copy to Development Services Department.

87 - 103 4. Grant Thornton - re Report to the Council - Initial Communication on Audit Planning, December 31, 2012. File: F03-GEN

Recommendation: Receive as information. Copy to Treasury Department.

105 - 127 5. Manitoulin Island Cycling Advocates (MICA) - re Georgian Bay Cycling Route Project. File: R05-TRL

Recommendation: Receive as information. Copy to Active Transportation and Trails Advisory Committee.

129 6. Canadian Federation of University Women Orillia - re Orillia Central Preschool. File: L07-SSS

Recommendation: Receive as information.

131 7. The Salvation Army - re letter of thanks for staff's toy donations. File: M04-GEN

Recommendation: Receive as information. Copy to People First Working Group.

133 - 148 8. Letters - re Hillcrest School site. File: L07-SSS

a) Lynn Murray and Bob Gauldie b) Brian and M. R. Campbell c) Bruce Goddard d) Sarah Jenkins e) Jim McAdams f) Petition from Hillcrest Lodge g) Hillcrest Neighbourhood Park Citizens' Group h) Angela Rudy

Recommendation: Receive as information.

149 9. Rick Wassell - re parking on Alexander Drive. File: T02-GEN

Recommendation: Refer to Council Committee. Request report from Public Works Department.

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151 - 152 10. Streets Alive! Orillia - re requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee.

153 - 154 11. Camp Couchiching, Community Initiative - re requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee.

155 - 156 12. Orillia Puck Buddies Hockey Team - re requesting financial assistance. File: C12-GNT

Recommendation: Refer to Grants Committee.

157 - 158 13. Couchiching Jubilee House - re requesting financial assistance. File:C12-GNT

Recommendation: Refer to Grants Committee.

159 14. Downtown Orillia Management Board - re appointment of Ron Spencer to the Economic Development Committee. File: C01-2013

Recommendation: That a by-law be passed.

161 15. Downtown Orillia Management Board - re request for Library Square parking lot closure in conjunction with the "Downtown Orillia's Great Easter Egg Hunt" event, March 30, 2013.File C12-DMB

Recommendation: "THAT, further to the request of the Downtown Orillia Management Board in a letter dated February 6, 2013 regarding the "Downtown Orillia's Great Easter Egg Hunt" event, the Library Square parking lot be closed to vehicular traffic, with the exception of the driveway, load-in area and parking spaces adjacent to the Opera House, from 6:30 a.m. to 1:00 p.m. on Saturday, March 30, 2013:

AND THAT the parking lot closure will result in an estimated cost to the parking reserve of $150 in forgone revenue;

AND THAT any affected accessible parking spaces be temporarily relocated."

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163 - 165 16. Orillia Public Library Board - re Fundraising. File: C12-LIB

Recommendation: Refer to Council Committee. Request report from Treasury Department.

By-laws

2013-20 A By-law to amend Chapter 938 of the City of Orillia Municipal Code - Noise.

This by-law amends Chapter 938 of the Municipal Code - Noise to change the time for all offences with a time prohibition between 9:00 p.m. and 7:00 a.m. to 10:00 p.m. and 7:00 a.m. with the exception of persistent barking, calling or whining related to animals which will be at all times, as recommended by Council Committee.

2013-21 A By-law to amend the City of Orillia Municipal Code to adopt, amend or repeal certain Chapters - Delegation of Authority (Chapters 100, 149, 240, 250, 254, 255, 261, 363, 365, 670, 783, 938 and 251 - Delegation of Authority).

This by-law delegates authority to staff as recommended by Council Committee. In addition, this by-law adopts Chapter 251 of the City of Orillia Municipal Code - Delegation of Authority, to address all matters related to delegation of authority to staff and eliminates individual clauses or Chapters no longer required, as recommended by Council Committee.

2013-22 A By-law to authorize the execution of Contract RWS-12-35 with K.J. Beamish Construction Co. Ltd. – Reconstruction of Powley Street from Dunedin Street and Victoria Street.

This by-law authorizes the execution of a contract with K.J. Beamish Construction Co. Ltd. for the reconstruction of Powley Street from Dunedin Street to Wyandotte Street and of Victoria Street from Dunedin Street to Dunlop Street for the tendered sum of $1,295,411.55 plus HST, as recommended by Council Committee.

2013-23 A By-law to authorize the execution of Contract RWS-12-26 with Miwel Construction Limited – Reconstruction of Matchedash Street from Borland Street to Brant Street.

This by-law authorizes the execution of a contract with Miwel Construction Limited for the reconstruction of Matchedash Street from Borland Street to Brant Street for the tendered sum of $963,489.41 plus HST, as recommended by Council Committee.

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2013-24 A By-law to authorize the acquisition of lands for road widening on Memorial Avenue (Georgian College).

This by-law allows for a 226.4 square metre wide road widening along a portion of Memorial Avenue to facilitate the undertaking of a Site Plan Agreement by Georgian College to construct new student residence buildings on their lands, as described in the CIP memo dated February 7, 2013 from Development Services Department.

2013-25 A By-law to amend Chapter 456 of the City of Orillia Municipal Code - User Fees - Parks, Recreation and Culture.

This by-law amalgamates Culture and Heritage user fees into Chapter 456 of the City of Orillia Municipal Code - User Fees - Parks, Recreation and Culture and corrects the rates for artificial turf, as described in the CIP memo dated February 14, 2013 from the Parks, Recreation and Culture Department.

2013-26 A By-law to repeal Chapter 465 of the City of Orillia Municipal Code - User Fees - Culture and Heritage.

This by-law removes the Chapter from the City of Orillia Municipal Code since the user fees rates for Culture and Heritage are amalgamated into Chapter 456 of the City of Orillia Municipal Code - User Fees - Parks, Recreation and Culture, as described in the CIP memo dated February 14, 2013 from the Parks, Recreation and Culture Department.

2013-27 A By-law to confirm the proceedings of Council at its meeting held on February 25, 2013.

Announcements

Open Public Forum

Adjournment

Page 12 of 165 Janet Nyhof

From: Stewart, Heather Sent: Wednesday, December 05, 2012 11:50 AM To: Janet Nyhof Subject: Waypoint's request to present to council

Mayor and Council Members

This is a request to conduct a presentation before council on February 25, 2013.

Waypoint Centre for Mental Health Care is a fully accredited 301-bed psychiatric hospital located on the shores of Georgian Bay in the Town of Penetanguishene. It has operated as a psychiatric hospital since 1904 and on December 15, 2008 was divested from the Province of Ontario to a public hospital corporation. Waypoint is sponsored by the Catholic Health Corporation of Ontario, which is a health care sponsoring agency of the Catholic Church.

Waypoint would like to provide an informational presentation about the regional hospital programs and services provided to Ori\lia. Information on major 350,000 sq. ft. redevelopment project and master plan. General information and updates. The power point presentation would be conducted by Carol Lambie, President and CEO.

· Thank you for considering our request. I look forward to hearing from you.

Heather Stewart Communications and Fund Development Assistant Waypoint Centre for Mental Health Care Advancing Understanding. Improving Lives.

500 Church Street Penetanguishene ON L9M 1G3 705 549-3181 ext. 2073 [email protected]

This electronic transmission and accompanying attachments may contain privileged or confidentiaf information intended only for the use of the individual or otganizal'ion named above, Any distribution, copy or action taken in reliance of the contents of this communication by anyone other than the intended recipient(s) is Strictly Prohibited. If you have received this communication in error, pfease notify tl?e sender at the above email address and delete this email.

1 Page 13 of 165 Page 14 of 165 2/20/2013

, • -' r Advancing Understanding. Waypolnt Improving uves. Avancer Ia comprehension. CENTRE for MENTAL HEALTH CARE Ameliorer Ia vie. CENTRE de SOINS de SANTE ME NT ALE

Presentation Summary

• Mental Health Statistics • About Waypoint • Redevelopment Project • Upcoming Events

1 Page 15 of 165 2/20/2013

Mental Health .J L."""'..J L."""'..J r- r- r-l]

From Making the Case for Investing in Mental Health in Canada, Mental Health Commission of Canada • More than 6. 7 million Canadians (one in five) were living with a mental illness in 2011, compared to 2.2 million with type 2 diabetes • More than 28% of people aged 20-29 experience a mental illness in a given year and by the time people reach 40, 1 in 2 will have had or have a mental illness • If families and caregivers are included, mental illness impacts virtually everyone in some way

1 Ment~l Health .J L."""'..J L."""'..J 1.. - .•·r."'t~-- •.:...... , ··-• ~ . .... -I , -. ... I- . - -

• Mental Health Commission and partners released National Standard of Canada for Psychological Health and Safety in the Workplace • Mental illness: • Costs the Canadian economy at least $50 billion per year • Accounts for approximately 30% of short- and long-term disability claims and is rated one of the top three drivers of such claims by more than 80% of Canadian employers

The cumulative cost of providing treatment, care, and support services over the next 30 years in Canada is expected to exceed $2. 5 trillion in current dollars

...... _... , .._. ... ,_ ....".__. ... --.. ..-

2 Page 16 of 165 2/20/2013

About Waypoint

• Public Hospital since December, 2008 • 301 inpatient beds, 1,000 annual admissions • 141 regional adult beds, female and male • 160 provincial forensic mental health/maximum secure beds for adult males • 850 registered community clients • Official University of Toronto teaching hospital and health science research centre • Academic and education partner with Georgian, Lakehead and 28 additional colleges and universities • Accredited with Exemplary Status • Member of Simcoe County Hospital Alliance

Regional Hospital Services

Specialty Inpatient Programs • Bayview Dual Diagnosis Program (25 beds) • Georgianwood Concurrent Disorders Program (12 beds) • Geriatric Services Program (26 beds) • Psychosocial Rehabilitation Program (38 beds) • Regional Forensics Services Program (20 beds)

Six% of admissions to these programs are Orillia residents

3 Page 17 of 165 2/20/2013

Other Waypoint Services

Additional Regional Programs and Services

o Admission/Assessment Program (20 beds)

o Outpatient Services, Community and Outreach Teams

o HERO Centre, Midland -Housing, Employment & Education, Recreation and Our Place Social Club

Provincial Forensic Mental Health Programs

o Forensic Assessment Program

o Active Socialization Program

o Independent Living Program

o Structured Intervention Program

Good things happen here

Several times the people at Wa;point literally s;werl 111)' hfe b_1 · 1i1tercepting suicide attempt:'> and making sure I went back to hospital una] I was Sr7le enough to leave agwi1.

lVaJpOlilt h elped m e regrui1 m y em odonal strength ;wd underst;wd 111) ' depression.

R. I-l

4 Page 18 of 165 2/20/2013

Good things happen here

• Mental Health and Addiction Quality Initiative with Centre for Addiction and Mental Health, The Royal, Ontario Shores and the Douglas Institute • Healthcare Quality Workplace Gold Level award

• Continued leadership for North Simcoe Muskoka LHIN Care Connections Mental Health and Addictions system planning • 11 Schedule 1 acute mental health beds redistributed to RVH • Behavourial Support Services co-lead with County of Simcoe

Good things happen here

• Responding to Mental Health Strategy for Canada (Mental Health Commission of Canada) and provincial Open Minds. Healthy Minds strategy • New Clinical Services Plan includes recovery philosophy implementation, cultural competence training, youth service enhancement • Updated Research and Academic strategic aligned with Clinical Services Plan and building on our Academic partnerships • On a number of measures of productivity and impact, Waypoint's research department ranked number one among departments in the country in 2011

5 Page 19 of 165 2/ 20/2013

Redevelopment Project

• New 200-bed forensic/maximum secure hospital and campus addition • Joint Infrastructure Ontario, Ministry of Heath and Long-Term Care, Waypoint redevelopment project (Design Build Finance and Maintain model) • Innovative residential, not correctional, hospital design • $471 million project, 350,000 sq ft building, 76 % complete • Includes new entrance, gym, pool , auditorium and conference facilities for community use • On schedule for occupancy in March 2014

• New Master Plan process for campus underway

Redevelopment Project

6 Page 20 of 165 2/20/2013

• Mental Health Week, May 6- 12, 2013 • Annual General Meeting, June 6, 2013 • Research Conference and Celebration, June 19- 21, 2013 • Mental Illness Awareness Week, October 6- 12, 2013 • Redevelopment Grand Opening events: • Fundraising Dinner, February 20, 2014 • Community Celebration and Open House, Saturday February 22, 2014

7 Page 21 of 165 Page 22 of 165 CITY OF ORILLIA DEPUTATION REQUEST FORM

Council Meeting Date Requested: ______:F:...... :E:::..:B=2~5-=2=-=0~1=-3 _____

*Attachment: Deputation Procedures (Excerpt from Chapter 22- Council Procedure By-law)

All presentation materials must be submitted to the Clerk's Office by 12:00 Noon on the Wednesday prior to the requested meeting date.

PERSON REQUESTING DEPUTATION: ------=L.::..;UK:...:.:E=-.:....:;RA:.....:;F:...... ;T:....:..:IS=------

CONTACT DETAILS: Email: ---=L=U.:..:K=E=@--=S'-=U'-=S:....:.T..:....;A:..:..:.IN..:.:..A..;.::B=L=E=S=E:...:..V=E.:..:R.:..:N-=S-=0-=U..:...;N=D;..:....;.C=A-=--

Phone (8): 705 526 1371 X112_Phone (H): _____Phone (Cell): _7059562772.__ _

Mailing Address: ----=B;....::O:;_:_X..:....8;:;..L...:..M=I=D-=LA:....:.:...:N=D..._O=.:...::N"'-=L4..:..:..R~4K:....:.6~------

DETAILS OF DEPUTATION: Please print clearly. Attach extra pages if necessary.

Sustainable Severn Sound would like to present a short overview of our activities and our plans for the coming year.

Will you be providing a powerpoint presentation? Yes X No o

Have discussions or correspondence taken place with a member of Council or Department Head and if so, with whom and when? NO Are you speaking: a) o on your own behalf; or b) X on behalf of a group/organization

Names and Signatures of Individuals Participating, / Deputation (maximum of 3 speakers):

Name: LUKE RAFTIS Signature: ~~~ Date: 24/01/13 N arne: S1gna. t ure:/ Da t e: _____ Name:------Signature: ------Date: _____

Personal information on this form is collected under the legal authority of the Municipal Act, S. 0 . 2001, c. 25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, Corporation of the City of Orillia, 50 Andrew Street South, Suite 300, Orillia, ON L3V 7T5

OFFICE USE ONLY: APPROVED ON: ______SCHEDULED FOR: ______

Page 23 of 165 Page 24 of 165 2/20/2013

2012 Year in Review City of Orillia January 25th, 2013

www.sustainablesevernsound.ca

SSS – Key Roles:

Information Sharing / Communications Research Networking / Connecting Implementation Monitoring / Reporting / Progress Tracking Public Engagement & Outreach

Page 25 of 165 1 2/20/2013

Tree By-law Report & Template

Conferences & Workshops

FCM Green Municipalities Conference 2012 AMO / LAS Energy Management Workshop “Sustainability Exchange” Huntsville / LURA The Natural Step Canada – Embedding Sustainability CSI – Shared Spaces & Community Bonds Walkability Workshops – SMDHU/Simcoe Trails

Page 26 of 165 2 2/20/2013

Lakehead Student Projects

Film Series:

Page 27 of 165 3 2/20/2013

2012 Sustainability Summit

Ongoing

• Involvement with Municipal Departments • Development of Indicators • 397/11 Energy Management Grant – OPA Conservation Fund “Community of Practice” • Green Loan products – developing criteria • Sust. Planning Workshops for Small Business • Invasive species awareness campaign • Forthcoming profile in Business Review North America magazine • Working with many other community groups • Social media

Page 28 of 165 4 2/20/2013

Budget 2013 (Updated Jan 3, 2013)

Thank You! www.sustainablesevernsound.ca

Luke Raftis, Coordinator [email protected]

Page 29 of 165 5 Page 30 of 165 New Dates and Locations Added!

“...council decisions under scrutiny.*”

“jailed water worker first since Walkerton*” Wrap your head around the headlines and get the knowledge you need to stay protected with a new course from AMO. What are your Personal Responsibilities as a Councillor? Citizens across Ontario are increasing their scrutiny of councils and individual members of Councils behaviour - this is not limited to large urban centres, although they may get the most press. Couple this with a shift in personal obligations under the Safe Drinking Water Act it’s time to learn how to protect your reputation, your personal finances and your political legacy.

Course content includes: Water Regulation, Safe Drinking Water Act, 2002; Oath of Office; Municipal Conflict of Interest Act; Codes of Conduct; Bill 168, Occupational Health and Safety Amendment Act (Violence and Harassment in the Workplace), 2009; Procedure By-Law Behavior; Legislative Protection for Members (Municipal Act sections 45, 279, 283, 448(1); MCIA section 14) ;The role of the Municipal Solicitor and so much more...

This full-day course (8:30 am to 4:30 pm, lunch will be provided) will be offered in the following locations: February 24th - Fairmont Royal York, Toronto March 19th - Memorial Hall, Kingston March 22nd - Four Points by Sheraton, London April 24th - Best Western, North Bay April 25th - Holiday Inn, Barrie April 30th - Valhalla Inn, Thunder Bay

Page 31 of 165 * text from actual headlines Personal Responsibilities Registration Form

Please type or print clearly. Use one form per registrant. Payment MUST accompany registration. Please fax registration form to (416) 971-9372

First Name Last Name

Title Municipality

Address

City Province Postal Code

Phone Fax E-mail

Please indicate your Date & Location Cost Final Cost selection below February 24th - Fairmont Royal York, Toronto $400 + 13% HST $452.00 March 19th - Memorial Hall, Kingston $400 + 13% HST $452.00

March 22nd - Four Points by Sheraton, $400 + 13% HST $452.00 London April 24th - Best Western, North Bay $400 + 13% HST $452.00 April 25th - Holiday Inn, Barrie $400 + 13% HST $452.00 April 30th - Valhalla Inn, Thunder Bay $400 + 13% HST $452.00

PAYMENT

Refund Policy: Cancellations must be made in writing and received by AMO no later 14 days prior to event date to receive a partial refund minus the administration fee of $ 50.00 plus HST. No refunds will be made for any cancellations made less than 14 days prior to the event dates.

Cheque payable to: Mastercard Visa Association of Municipalities of Ontario Card # 200 University Avenue, Suite 801 Toronto, ON., M5H 3C6 Name on Card Please invoice me. Expiry Date

Signature

200 University Avenue, Suite 801 Toronto, Ontario M5H 3C6 (416) 971-9856 (416) 971-6191 [email protected] Page 32 of 165 CITY OF ORILLIA TO: The Mayor and Members of Council FROM: Council Committee DATE: February 12, 2013 SUBJECT: Report Number 2013-3 (From meeting of February 11, 2013) Your Committee is pleased to report and recommend as follows: 1. THAT the recommendation contained in the confidential report dated January 31, 2013 from the City Treasurer regarding the property at 57 Coldwater Street East, be adopted.

3. THAT the confidential report dated January 17, 2013 from the Chief Administrative Officer regarding OPP Contract Negotiations, be received as information and the confidential direction be adopted.

5. THAT the report dated January 31, 2013 from the Ad Hoc Traffic Safety Committee regarding the implementation of a Zero Fatality Plan, be received as information.

Page 33 of 165 6. THAT as recommended in the report dated February 1, 2013 from the Recreation Advisory Committee, the shelter and lighting request for Clayt French Dog Park be further investigated and a 2014 Capital Project be developed and submitted for consideration by Budget Committee.

8. THAT as recommended in the report dated January 31, 2013 from the Ad Hoc Traffic Safety Committee, Orillia develop a traffic calming criteria/guideline manual; AND THAT the Public Works Department be assigned to the task; AND THAT the development of the manual be funded from the Operating Contingency at an estimated cost of $3,000 to $5,000.

9. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, a user pay program for collecting grass clippings not be implemented.

11. THAT the report dated February 5, 2013 from the Parks, Recreation and Culture Department regarding Kelly Clune's report regarding Canada Day 2012, be received as information.

Page 34 of 165 13. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department, no further action be taken on the Mariposa Folk Foundation Request 3A requesting that Policy 7.1.6.3 not be amended.

14. THAT as recommended in the report dated February 5, 2013 from the Parks, Recreation and Culture Department, no action be taken on the Mariposa Folk Foundation Request 3B for an annual grant to offset facility permit fees; AND THAT any departmental funding for sponsorship or marketing/advertising be addressed in the outstanding Council request for a report regarding Culture Marketing and Development budget allocation.

17. THAT as recommended in the report dated February 5, 2013 from the Recreation Facility Supervisor, the Municipal Alcohol Policy attached to the report be approved.

Page 35 of 165 18. THAT as recommended in the report dated February 4, 2013 from the Public Works Department regarding an underground storage tank at 7 Colborne Street East, Council approves City staff to enter into a cost sharing agreement with the property owner of 7 Colborne Street East to satisfy the Orders issued by the Technical Standards and Safety Authority (TSSA), FS Inspection Report #3850682 as recommended in Option 3; AND THAT any additional remediation requirements as detailed in the Soils Impact Report be the responsibility of the property owner to which the remediation is required; AND THAT the costs be appropriated from the Pollution Control Operating Budget.

19. THAT as recommended in the report dated January 31, 2013 from the Public Works Department, K.J. Beamish Construction Co. Ltd. be awarded Contract RWS-12-35, Reconstruction of Powley Street from Dunedin Street to Wyandotte Street and of Victoria Street from Dunedin Street to Dunlop Street, for the tendered sum of $1,295,411.55 plus HST; AND THAT K.J. Beamish Construction Co. Ltd. be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to watermain work and dewatering for the duration of the contract; AND THAT road closures be permitted on Powley Street from Dunedin Street to Wyandotte Street and on Victoria Street from Dunedin Street to Dunlop Street for the duration of construction; AND THAT the overall 2013 budget allocation for the Powley Street project be reduced from $1,300,000 to $1,015,000, with $200,000 returned to the Capital Tax Levy and $85,000 returned to the Water and Wastewater Reserve; AND THAT the overall 2013 budget allocation for the Victoria Street project be reduced from $750,000 to $524,000 with $176,000 returned to the Gas Tax Reserve and $50,000 returned to the Water and Wastewater Reserve.

Page 36 of 165 20. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, Miwel Construction Limited be awarded Contract RWS-12- 26, Reconstruction of Matchedash Street from Borland Street to Brant Street, for the tendered sum of $963,489.41 plus HST; AND THAT Miwel Construction Limited be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise with respect to dewatering for the duration of the contract; AND THAT road closures be permitted on Matchedash Street between Borland Street and Brant Street for the duration of construction; AND THAT the overall 2013 budget allocation for this project be reduced from $1,350,000 to $1,080,000, with $85,000 returned to the Capital Tax Levy, $105,000 returned to the Roads Reserve and $80,000 returned to the Water and Wastewater Reserve.

21. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, Crawford Street from Bayview Parkway to Forest Avenue, Franklin Street from Leslie Street to Bayview Parkway and Parkview Avenue from Jarvis Street to Borland Street be resurfaced under the 2013 Watermain Rehabilitation Program; AND THAT the sidewalk on the east side of Parkview Avenue from Jarvis Street to Borland Street be removed; AND THAT Peter Street from Fittons Road to Benner Street be resurfaced in 2013 in lieu of resurfacing Forest Avenue from James Street to Delia Street.

22. THAT the report dated February 4, 2013 from the Public Works Department regarding the loose leaf collection, be received as information.

Page 37 of 165 23. THAT as recommended in the report dated February 4, 2013 from the Public Works Department, Section 877.2.21 of Chapter 877 of the City of Orillia Municipal Code - Solid Waste Management, be amended as outlined in the report; AND THAT the revised section become effective September 1, 2013; AND THAT staff provide the affected apartment buildings with green bin carts, kitchen containers and promotional material.

A. Orsi, Chair.

Page 38 of 165 I City of Orillia Office of the City Clerk Memo To: Ray Merkley, Director of Parks, Recreation & Culture Lori Koughan, Manager of Special Projects Copy to: Joe Kim, Manager of Communications Clerk's Department (Referrals) From: Gayle Jackson, Deputy CAO/City ClerkO Date: February 5, 2013 U Re: 230 James Street - Environmental/Geotechnical Testing

At the meeting of Council held on February 4, 2013, the following motion was POSTPONED:

"THAT the report dated January 11, 2013 from the Director of Parks, Recreation and Culture and Manager of Special Projects regarding 230 James Street - Environmental/Geotechnical Testing, be accepted. "

Please note that this motion was postponed until the February 25, 2013 Council meeting because Councillor Kehoe has not received a response to the question he posed to the environmental consultant. Please ensure that a response to Councillor Kehoe's question is set out in a report to be placed on the February 25, 2013 Council meeting agenda.

GJ:mw

H:ICOUNSER\1\TOMRMS DIRECTORYIC - Council, Boards and By-laws\COO - COli1Cil, Boards and By~aws\COO COli1CinCorrespondence\2013\Feb 4\RFC 1-2 230 James Street.doc File: C12-RF Page 39 of 165 Page 40 of 165 CITY OF ORILLIA

TO: Members of Council

FROM: Ray Merkley, Director of Parks, Recreation and Culture Lori J. Koughan, Manager of Special Projects

DATE: February 14, 2013

SUBJECT: 230 James Street- Environmental Investigation Clarification

Recommendation

That the due diligence subsurface environmental investigation and preliminary geotechnical investigation report prepared by Golder Associates, dated January 18, 2013 and the clarification letter, dated February 13, 2013, be accepted.

Discussion

The Recreation Facilities Committee, at its meeting held on January 21, 2013 discussed a report, dated January 11, 2013 which presented the results of the findings of the environmental and geotechnical due diligence testing at 230 James Street, which was undertaken by Golder Associates.

During discussion of the report, the Committee requested a response from the consultant on the following question that was posed by Councillor Kehoe:

"In reference to the report from Golder which did in fact identify the potential for the migration of contamination from an adjacent property (Ontario Hydro).

The property has been used for well over a half century for the storage of transformers, new and decommissioned. There have been several reports of PCB contamination from spills that occurred at the site and from the practice at one time many years ago, of using old transformer oil for dust control. In addition, hydro operations a/so included creosote applications.

The property in question is on the east side of the proposed site but upgrade and sharing a rather long common property line.

There seems to be only one bore in this area (BHB) at some distance to the property line in question and no evidence of additional testing as a result of this information as well as the results and the location of these samples.

Please provide comment and assurance that this has been, or will be fully investigated."

Page 41 of 165 The response from Golder Associates to the above question is attached in a letter, dated February 13, 2013.

As set out in their letter, Golder Associates advised that the historical incidents and practices referred to in the enquiry such as PCB spills, PCB oil having been used for dust suppression and creosote application were not specifically identified in the historical records reviewed for the Hydro One property as part of their earlier Phase 1 Environmental Site Assessment, however that it would not be unreasonable to expect that such incidents could have occurred. The letter indicated that "they would not expect that the application of PCB oil for dust suppression or the application of creosote would have a high potential to cause subsurface environmental impact on adjacent properties". The letter confirmed that in the northeast portion of the property that is down gradient from the Hydro One property, there were three boreholes drilled (two completed as monitoring wells). In the soil and groundwater samples analyzed, no impacts consistent with the adjacent land practices referred to in the enquiry were detected.

The letter confirms that no subsurface investigation is a guarantee that a site is free of contamination and that these investigations are a method of reducing the uncertainty and risk that subsurface environmental conditions will be discovered that represent unacceptable financial liabilities or health and safety risks for future site users. There is always a potential that undiscovered environmental impact could be found in other locations that have not been investigated.

Prepared and recommended by:

Page 42 of 165 Golder ssodates

February 13,2013 Project No. 12-1170-0053

Ms. Lori Koughan City of Orillia Orillia City Centre 50 Andrews St., S. Orillia, ON L3V 7T5

RE: RESPONSE TO COMMENTS REGARDING GOLDER ASSOCIATES LTD. SUBSURFACE INVESTIGATION REPORT, 230 JAMES STREET EAST, ORILLIA, ONTARIO

Dear Ms. Koughan,

Further to your email message, which included feedback from Councillor Patrick Kehoe regarding historical incidents and practices at the adjacent Hydro One property and our investigation of the City of Orillia (City) owned 230 James Street East property in Orillia; we are pleased to provide our response below. Golder Associates Ltd. (Golder) carried out an investigation of the 230 James Street East property which was reported in "Due Diligence Subsurface Environmental Investigation and Preliminary Geotechnical Investigation, 230 James Street East, Oril/ia Ontario" prepared for the City and dated January 18, 2013.

The investigation consisted of drilling ten boreholes, four of which were completed as monitoring wells and sampling and analysis of soil and groundwater at the 2.23 ha (5.5 acre) property. With the exception of a single exceedance in a soil sample for electrical conductivity for the existing land use criteria (not the proposed land use criteria) no exceedances of the applicable Ontario Regulation 153104 Table 2 standards as published in the document "Soil, Ground Water and Sediment Standards for Use under Part XV.1 of the Environmental Protection Act" were detected.

The historical incidents and practices referred to by Councillor Kehoe such as polychlorinated biphenyl (PCB) spills, PCB oil having been used for dust suppression and creosote application were not specifically identified in the historical records reviewed for the Hydro One property as part of our earlier Phase I Environmental Site Assessment, but it is not unreasonable to expect that such incidents and practices could have occurred or were carried out.

We would not expect that the application of PCB oil for dust suppression or the application of creosote would have a high potential to cause subsurface environmental impact on adjacent properties. Creosote is not highly mobile in the subsurface and subsurface impacts from dust suppression oil application tend to be localized to within the upper 0.5 m of gravel and soil at the location of actual application based on our past experience.

Golder Associates Ltd. 121 Commerce Park Drive, Unit L, Barrie, Ontarlo, Canada L4N 8X1

Tel: +1 (705) 722 4492 Fax: +1 (705) 722 3786 www.golder.com Golder Associates: Operations in Africa, Asia, Australasia, Europa, North America and South America

Golder, Golder Associates and the GA globe design are trademarks of Golder Associates Corporation. Page 43 of 165 Ms. Lori Koughan 12-117Q-0053 City of Orillia February 13, 2013

Regardless, it was prudent to investigate the possible presence of impact on the 230 James Street property related to these issues as was carried out by Golder.

We estimate, based on the investigation findings, that an approximately 0.32 ha area In the northeast portion of the site is hydraulically downgradient of the Hydro One property. Within this area, three boreholes (two completed as monitoring wells), were completed. Two of the boreholes were drilled less than 10 m from the common property boundary and were drilled as close as was practical for the drilling equipment, given the presence of a slope from the Hydro One property to the 230 James Street property. In the soil and groundwater samples analysed from the boreholes/monitoring wells, no impact consistent with the practices referred to by Councillor Kehoe has been detected.

As Indicated in our report, no subsurface Investigation Is a guarantee that a site is free of contamination. Rather, a subsurface investigation is a method of reducing the uncertainty and risk that subsurface environmental conditions at the property will be discovered that represent unacceptable financial liabilities to the proposed property development or health and safety risk for future site users and the environment. Subsurface investigation techniques are only able to sample relatively small portions of a property and subsurface conditions can and will vary between the sampling locations. Therefore, there is always the potential that undiscovered environmental impact could be found in other locations that have not been investigated. With regard to the 230 James Street investigation, ten boreholes have been drilled with four completed as monitoring wells across the 2.23 ha property, with three of these locations being within the estimated 0.32 ha area downgradient of the Hydro One property. With the exception of a single exceedance of electrical conductivity in soil in MW2 near the northwest corner of the school building, all other analyses carried out satisfied the applicable MOE Table 2 soil and groundwater standards. The decision to carry out additional investigations to further reduce uncertainty and risk must be made by considering the information collected to dale, the cost of additional investigation, the tolerance of the owners of uncertainty and risk and the potential benefit of having additional information.

The City could consider additional investigation of the area downgradient of the Hydro One works yard should an unacceptable level of uncertainty of the conditions in this area remain.

We trust that this letter meets your immediate requirements. If you have any questions or require additional information, please do not hesitate to contact our office.

GOLDER ASSOCIATES LTD.

~Managing Principal

SDL/CGffAM/pic

21'1. Page 44 of 165 CITY OF ORILLIA

TO: Members of Council - February 25, 2013 FROM: Linda Murray, Councillor, Ward 2 DATE: February 13, 2013 SUBJECT: Hillcrest School Site

Recommendation

THAT Council reconsider the following resolutions:

Resolution No. 2012-348: THAT, further to the memo dated November 27, 2012 from the Manager of Parks regarding Hillcrest Neighbourhood Park – Public Workshop, be received as information;

AND THAT a budget target be established not to exceed $1 million including the demolition of the former Hillcrest School.

Resolution No. 2012-332: THAT the following clause be added to Budget Committee Report 2012-6: THAT the Hillcrest Park/Building Demolition Project (Option 3) be approved at a cost of $410,000.

Resolution No. 2012-181: THAT the report dated July 10, 2012 from the Director of Parks and Recreation, Director of Planning and Development and Deputy CAO/CFO regarding the Hillcrest Public School site, be received as information.

Resolution No. 2011-151: THAT as recommended in a report dated May 4, 2011 from the Housing Committee, the current affordable housing tax holiday approved by Council at its meeting held on February 22, 2010, which provides a tax exemption to a maximum of $20,000 per affordable housing unit that is subject to a Municipal Capital Facilities Agreement with the County of Simcoe, be suspended for properties beginning construction after May 16, 2011.

AND THAT if the reconsideration of the recommendations are carried by a two-thirds vote of the members of Council, the above-noted resolutions be repealed and the following motions introduced:

1. THAT Hillcrest School and the south parking lot (approximately 0.7 acres) be severed and sold (leased) to Hillcrest Lodge for the sum of $1.00, (per year) conditional upon Hillcrest Lodge, taking responsibility for all operating and capital costs, and Hillcrest Lodge being successful in receiving grant funding from the County of Simcoe to facilitate the renovation of the existing building within seven

Page 45 of 165 2

months of the closing date of the RFP or sooner should the County render their decision earlier.

AND THAT the $410,000 previously approved for demolition be transferred back into the Purchase of Parkland Reserve Fund and the remainder of the property be developed into parkland.

2. THAT as recommended in a report dated May 4, 2011 from the Housing Committee, the current affordable housing tax holiday approved by Council at its meeting held on February 22, 2010, which provides a tax exemption to a maximum of $20,000 per affordable housing unit that is subject to a Municipal Capital Facilities Agreement with the County of Simcoe, be suspended for properties beginning construction after May 16, 2011, except for the Hillcrest Lodge Project.

3. THAT the City of Orillia support the Hillcrest Lodge Project by way of a tax holiday to a maximum of up to $20,000 per unit or a maximum of twenty-years, conditional on: I. funding from the County of Simcoe; II. a Capital Facilities' Agreement being signed with the County of Simcoe; III. CFO for the City of Orillia reviewing the financials to confirm need

4. THAT Hillcrest Lodge be advised that the City’s only commitment to the project will be the transfer (lease) of the building/property and the conditional waiver of municipal property taxes.

5. THAT Council waive the requirements of Policy 1.7.1.1 – Real Estate Policy.

6. THAT staff be directed to report to Council Committee on an appropriate value to reimburse the Purchase of Parkland Reserve Fund.

Background

Hillcrest Lodge is a non-profit corporation who has been successfully operating Hillcrest Lodge since 2008. The property is owned by the Toronto Council of the United Church of Canada and is leased to the Corporation for 50 years. This proven model provides assisted living to senior citizens who reside in their own bachelor apartments at an affordable rate receiving three balanced and nutritious meals and assistance, when required, from Helping Hands.

The revised conceptual plans for the renovation of Hillcrest School into another affordable housing facility for vulnerable seniors and Transitional Level Care (TLC) beds demonstrate that the footprint of the building and parking facilities for this proposed project would be 0.7 acres of land (26% of the property), a reduction from the previous concept and expanding the park size to a full two acres.

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Page 46 of 165 3

Included in their plans, Hillcrest Lodge has considered the immediate need of Alternate Level Care beds growing in our community hospital, as demonstrated in a presentation by Elisabeth Riley, President and CEO of Orillia Soldiers’ Memorial Hospital to Council on January 21, 2013. This project’s aim is to help relieve the hospital of this burden which will assist the entire community.

It is my understanding that the timeframe to receive applications for grant funding from the County of Simcoe for this project is fast approaching. This $3.8 million grant funding will not be available unless Hillcrest Lodge has a building. Without a building they cannot apply for funding and this proposed project will definitely fail.

Discussion

In a recent meeting held with our CAO, Deputy CAO, the Directors of Development Services and Parks, Recreation and Culture, and our Treasurer, the issue was fully discussed. Normally staff would not undertake work associated with pursuing a direction contrary to a previous decision of Council. Staff also has an obligation to ensure that full and complete information is available to Council. Given the Councillor’s intention to bring forward a reconsideration report, staff have reviewed the report and provided comment to ensure City Council was aware of the implications of the decision. The following was determined:

• The parcel of property is currently zoned Community Facility (CF) which permits a Retirement Home or Retirement Lodge and a Day Nursery. At the information meeting held at St. Paul’s United Church, a suggestion was made that the board should partner with a daycare centre to provide daycare space within the community close to the downtown core. The board is exploring this possibility and should they get to the design stage of the project, space allocation for this will be a top consideration.

• Based on a review conducted by City staff, it would be possible to create a parcel of land around the existing building in such a way that the need for Minor Variances could be avoided.

• There is enough parking for the facility. The City’s Zoning By-law requires a minimum of (0.3 parking spaces per bed), or 12 spaces in total (for a 40 bed facility). The existing parking lot on the south side of the building contains about 25 parking spaces. A shared driveway to the park and combined parking could also be accommodated.

Financial Implications

If approved, the reconsideration has the following financial implications: savings as a result of not demolishing the building; $410,000 returned to the Purchase of Parkland Reserve; repayment of the Park Development reserve for the acquisition of the property; actual amount

H:\COUNSERV\TOMRMS DIRECTORY\C - Council, Boards and By-laws\C11 - Reports to Council\2013 Draft Reports\Feb25 - Murray re Hillcrest Reconsiderations.doc

Page 47 of 165 4 to be the subject of a further report from staff to be funded from the Tax Rate Stabilization Reserve. Ongoing maintenance costs of the building as a result of the delay would be calculated at approximately $2,500 per month x four months (July through October or until the decision is made by the County of Simcoe) currently being funded through the Operation Contingency Reserve.

Cost of the tax holiday 2013 is estimated to be $7,000 per year. There are other precedents such as the museum where taxes are waived for the betterment of the community. Normally assessment growth assists the City in offsetting the need to increase the general level of taxation as well as pay for services consumed. Exempting properties would add upward pressure to the general tax rate.

Disposing of the building and adjacent lands for the sum of $1, and recommending a tax free exemption, are significant financial contributions to this proposed project. And although no further requests have been made, I would recommend that Hillcrest Lodge be advised that the City will not consider any further funding requests. This would include requests, such as, but not limited to waiving of permits fees, development charges (if applicable) etc. I would recommend that no further financial contributions be made to this project.

Policy Impact

City Policy 1.7.1.1. - Real Estate Policy sets out requirements to be met when the City is dealing with real estate matters. Examples of these requirements include; the requirement to obtain an appraisal, giving notice etc. Due to the nature of this real estate matter, I would request that Council waive the requirements of this Policy.

Summary

I am respectfully requesting that Council reconsider the resolutions regarding Hillcrest School. Although other options may be being explored, timing is of the essence and, to reiterate, if Hillcrest Lodge does not have a building, they are not able to apply to the County of Simcoe for funding.

Respectfully submitted by:

Linda Murray, Councillor Ward 2

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Page 48 of 165 CITY OF ORILLIA

TO: Mayor and Council FROM: Tony Madden, Councillor, Ward 4 DATE: February 19,2013 SUBJECT: 24 Simcoe Street Orillia- Affordable Seniors Housing Opportunity

Recommendation

THAT staff be directed to negotiate a conditional purchase agreement with the proponents of 24 Simcoe Street in the City of Orillia;

AND THAT the purchase agreement conditions be and not limited to the following:

One: That the purchase be conditional on the City of Orillia applying for and being successful in obtaining the County of Simcoe Affordable Rental Housing Grant for 3.84 million dollars.

Two: That if the City is successful in the Grant Application an open RFP process be directed to local not for profit housing boards to either purchase or lease the property for 99 years for one dollar for the purpose of providing affordable housing to vulnerable seniors.

Three: That further to condition #2 the successful proponents agree to provide a minimum of 8 of the 42 available beds to cater to ALC relief from Soldiers Memorial Hospital;

AND THAT the City of Orillia Real Estate Policy 1.7.1.1 be suspended in order to meet the County of Simcoe grant application time line;

Background

24 Simcoe Street, Orillia is listed for sale at $3,500,000.00. It is a fully serviced 5 year old accessible retirement home complex with all of the necessary permits and approvals to house up to 63 seniors.

The property has historically been operated as a retirement residence therefore there are no Stable Neighbourhood impacts.

0:\Documents and Settings\cbarnes\Local Settings\Temporary Internet Files\Content.Outlook\T32D9SN0\24 Simcoe NOM (V4).doc -File: Page 49 of 165 The building offers vacant possession and the proponents are amenable to a conditional offer based on the stated conditions.

The building will require a kitchen to be added to accommodate a meal plan. The 3.84M County grant will comfortably accommodate this expense beyond the asking purchase price of 3.5M.

The building has the benefit of modern construction which is advantageous from an efficiencies and maintenance perspective.

The property is a turn key operation with immediate activation possible and eliminates the inherent risks and delays associated with renovating aged public school buildings.

Financial Impact

Other than staff time and legal costs there will be no net cost to the City for this purchase as it is conditional on being successful with the County of Simcoe grant application.

Summary

The City of Orillia needs to decide if it wishes to further support the need for affordable housing beyond the approximate $2,000,000.00 per year contribution to the County of Simcoe.

Should Council decide to not provide support through this proposal and the Hillcrest School Property reconsideration fails then the Hillcrest Lodge Board be encouraged to seek the purchase of this or another property for their needs.

Respectfully Submitted by: tf~·et~A Tony Madden, 'f Councillor, Ward 4

D:\Documents and Settings\cbarnes\Local Settings\Temporary Internet Files\Content.Outlook\T32D9SN0\24 Simcoe NOM (V4).doc -File: Page 50 of 165 Ministry of Mlnlstere des Consumer Services Services aux consommateurs ('~ Office of the Deputy Minister Bureau du sous~minlstre 6th Floor, Mowat Block Edifice Mowat, 6e 6tage 900 Bay Street 900, rue Bay Toronto ON M7A 1 L2 Toronto ON M7 A 1L2 t?ontario Tel. (416) 212-2665 Tel. (416) 212-2665 Fax (416) 314-7167 Teiec. (416) 314-7167

February 7, 2013

Dear Stakeholder:

I am writing to you regarding the Ontario Underground Infrastructure Notification System Act, 2012 (the "Act").

The Act (formerly Bill 8, Ontario One Call Act, 2011) mandates that Ontario One Call (ON1Call) serve as the single point-of-contact for all underground utility locate requests in Ontario. The Act also states that all owners and operators of underground infrastructure in the province are deemed to be members of ON 1Call within specific timelines. Since the Act passed in June 2012, the ministry and ON1 Call have been working together to determine how best to implement the Act. The ministry, in cooperation with ON1Call, has developed the attached consultation paper, which proposes various compliance, fee-setting and reporting requirements for consideration. The goal of this consultation with stakeholders is to solicit your feedback on proposed approaches to key implementation issues.

Municipalities and local services boards should contact ON 1Call to determine if they will be deemed members under the Act at (519) 780-4383, or by email at twaugh@on1 call. com.

If your organization will be impacted by the Act, I encourage you to review these proposals and providethe ministry with your organization's comments. Please also share with us any advice you may have about related or potential issues. To support this consultation, the ministry and ON1 Call will hold meetings from February 18 to March 15, 2013, with stakeholders from the underground infrastructure and damage-prevention sectors. Please contact Vanessa Rae, Senior Policy Advisor at (416) 325-6017 or by email at [email protected] by February 15, 2013, if you would like your organization to participate and identify who will attend on your behalf.

The ministry looks forward to your comments on the enclosed consultation paper by March 25, 2013. Your input will greatly contribute to effective implementation of the Act to benefit industry and the Ontario public.

Sincerely,

Giles Gherson Deputy Minister c. Mr. Mike Shannon, Chair, ON1Call Mr. Geoff Fitzgibbon, Executive Director, ON1Call

Page 51 of 165 PROPOSALS FOR THE IMPLEMENTATION OF THE ONTARIO UNDERGROUND INFRASTRUCTURE NOTIFICATION SYSTEM ACT, 2012

FOR COMMENT

Ontario Ministry of Consumer Services February 7, 2013

Purpose of this consultation

The Ministry of Consumer Services (MCS), in cooperation with Ontario One Call (ON1Call), is seeking input on proposals related to the implementation of the Ontario Underground Infrastructure Notification System Act, 2012 (the Act). The purpose of this consultation paper is to invite comments from all stakeholders, including excavators and underground infrastructure owners and operators, on key implementation issues related to administration and oversight.

You are invited to comment on this paper and/or propose alternative suggestions for consideration. We encourage you to explain, in detail, any proposals you suggest, as this will help MCS to assess feedback and develop recommendations.

More information about how to provide input is provided at the end of this paper. Responses must be received no later than March 25, 2013 in order to receive full consideration.

Context

The Act:

The Act was introduced on November 24, 2011 and passed by the Ontario Legislature on June 14, 2012. It came into force on June 19, 2012. The Act's objective is to reduce strikes and damage to underground infrastructure by establishing a single organization to route all underground utility locate requests in Ontario. Excavators must call ON 1Call to request the location of all underground infrastructure that may be affected by a planned excavation. The Act, which converted ON1 Call into a statutory not-for-profit corporation, requires underground infrastructure owners and operators to become members of ON1 Call within specific time frames.

The Act applies to ON1 Call, underground infrastructure owners and excavators. MCS has been assigned responsibility for the Act, which includes policy and regulatory development, and oversight of ON1 Call's performance. To support appropriate

Page 52 of 165 oversight, MCS and ON1 Call will enter into an accountability agreement which will elaborate on their respective roles and responsibilities and include setting performance expectations and monitoring/reporting requirements.

ON1Call

ON1Call is responsible for day-to-day administration of the Act, including: • operating a call system to receive excavator requests for the location of underground infrastructure in Ontario; • identifying (for excavators) whether infrastructure is located in the vicinity of a proposed excavation or dig site; • notifying a member of proposed excavations or digs that may affect the member's infrastructure; • raising public awareness of ON1 Call and the need for safe digging; and • establishing a call centre in Northern Ontario.

Related legislation

The Act is complementary to three other Ontario pieces of legislation that require excavators to obtain locates prior to excavation:

1) Electricity Act, 1998, Electrical Distribution Safety Regulation 22/04, Section 1 0 (3) and (4), requires that before excavating an excavator shall ascertain from the distributor the location of any distribution line that may be interfered with; 2) Technical Standards and Safety Act, Oil and Gas Pipeline Systems Regulation 210/01 Section 9 and 10, requires that no person shall excavate without first ascertaining from the license holder the location of any pipelines; and 3) Occupational Health and Safety Act, Construction Projects Regulation 213/91 Section 228, requires that an employer shall ensure services in the area of the excavation are located and marked.

Requirements of the Act

The Act sets out a number of requirements for underground infrastructure owners and excavators. As noted, it establishes that specified underground infrastructure owners become members of ON1 Call within specific timelines:

• Non-municipal infrastructure owners are deemed to become members on June 19, 2013. These include operators of electrical distribution systems, Hydro One Inc., Ontario Power Generation Inc., gas distributors and transmitters, persons or entities regulated under the Oil, Gas, and Salt Resources Act, and every person or entity that owns or operates underground infrastructure that crosses a public right of way or is in the vicinity of a public right of way.

Page 53 of 165 • Municipalities that own or operate underground infrastructure are deemed to become members on June 19, 2014. All members are required to provide ON1 Call with information about the location of their underground infrastructure when they become a member.

A member who receives a notification from ON1 Call that there will be excavation in the vicinity of its infrastructure is required by the Act to provide locates by marking the ground and providing the excavator with written documentation that identifies the location of the underground infrastructure. If the member does not have infrastructure in the vicinity of the excavation, the member must confirm, in writing, that its underground infrastructure will not be affected by the excavation.

The Act requires members to make all reasonable attempts to respond to a notification within five (5) business days, provided that the excavation is reasonably expected to start within 30 days. There are some exceptions to this time limit, for example if the member and excavator have agreed to a different time limit or if regulations set out a different time limit in specified circumstances.

The Act defines an excavator as "any individual, partnership, corporation, public agency or other person or entity that digs, bores, trenches, grades, excavates, moves or breaks earth, rock or the materials in the ground". Excavators are required to contact ON1 Call to request locates before an excavation and are not to excavate until locates have been properly provided.

The Act also places a general duty on an excavator to not excavate or dig in a manner that the excavator knows or ought to know would damage or interfere with any underground infrastructure.

Why is MCS considering regulations?

Although the Act is in effect now without any regulations, it is necessary to consider what regulations may be advisable to effectively implement and administer the requirements of the Act. MCS is therefore considering areas that may require regulations to support ON 1Call's effective administration of the Act and MCS's oversight of the Act and ON1 Call. Depending on feedback received through this consultation, regulations may be necessary to achieve one or more of the objectives outlined below. As well, MCS is open to receiving feedback on any other issues of interest to stakeholders which could impact implementation, administration and oversight.

ON1Call's governance model

ON 1Call was established in 1996 as a for-profit corporation by its then three shareholders, Bell, Union Gas and En bridge Gas. In August 2011, ON1 Call became a not-for-profit corporation. A list of its current members can be found on its website at www.on1 call.com. In June 2012, ON1 Call elected a board of 12 directors who represent

Page 54 of 165 municipal , electrical, telecommunication and oil and gas/pipeline sectors.

With the passage of the Act, ON1 Call was converted into a not-for-profit statutory corporation. Consequently, ON1 Call reviewed its governance model in light of the requirements of the Act. The description below outlines the new governance model ON1 Call intends to implement in coordination with potential regulations. Additional information about ON1 Call's intended governance model can be found on its website at http://o n 1ca ll.com/index.ph p/resou rce-centre/latest -news.

Open governance model

In order to strengthen transparency and accountability to its new members, ON1 Call's board of directors has approved changing ON 1Call 's current corporate governance model from restricted membership (i.e., where the board of directors are the only voting members) to an "open" membership model. This will make each member of ON1 Call a voting member.

Under ON1 Call's open governance model, members will identify a sector category to which th ey belong and will be entitled to vote for board candidates within that category (e.g. , municipal members would vote for municipal representatives to the board of directors).

Member rights

The member rights regarding ON1 Call as a corporation will include: (a) statutory rights under the present Corporations Act (Ontario) and the Not-for- profit Corporations Act should it come into effect; (b) the ri ght to elect the board of directors; (c) the ri ght to appoint auditors; (d) the ri ght to approve by-law changes; (e) the ri ght to approve fundamental changes as permitted at law; (f) the right to attend annual meetings and to ca ll special general meetings if req uired; and (g) the right to review financial statements.

ON1 Call has a Member's Bill of Rights which includes many of the above rights and outlines its commitment to addressing specific questions, comments, suggestions and complaints from members which is available online at http://on 1ca ll. com/index.php/resource-centre/latest-news. ON1 Call will maintain an updated Member's Bill of Rights as it updates its by-laws.

ON1 Call also intends to create advisory council s made up of representatives from stakeholder groups who will provide information and advice to ON1 Call staff and the board.

Page 55 of 165 Board of directors

Under the new governance model ON1Call will increase its current board from the current 12 directors to 15 by June 2014. Members will elect directors to represent them in the following five sectors:

1) Electrical 2) Oil and Gas/Pipelines 3) Telecommunications 4) Municipalities 5) Other non-utility infrastructure owners

ON 1Call currently has one-year terms for directors. They can be re-elected. If re elected, directors can serve multiple terms, up to a limit of six (6) years in total, provided they continue to meet the criteria established in the by-laws which are set by ON1 Call's board. This will continue to be the case under the new model.

ON 1Call's officers (i.e., Chair, Vice-Chair and Treasurer) are and will continue to be elected by the board, not by the general membership. The board's Chair and Vice-Chair positions will be held in rotation by Bell, Union Gas and Enbridge Gas until 2015-2016. After 2015-2016, these positions could be held by a director representing any sector, and will be elected by the board annually.

Overview of Key Topics

Three key topic areas must be addressed for the effective implementation, administration and oversight of the Act. Proposals are provided for each topic.

1. Compliance 2. Fee Setting 3. Reporting Requirements

1. Compliance

Objective: To promote compliance with the requirements of the Act, using appropriate compliance tools.

Proposal: Provide ON1Call with a range of enforcement tools to promote compliance with the Act by:

a) enabling a by-law enforcement model which is binding on ON1Call's members and subject to penalties for non-compliance; and b) establishing fines under the Act.

Page 56 of 165 a) By-law enforcement model

ON1 Call is proposing to establish a by-law enforcement model and a Compliance Committee to promote compliance with the Act's requirements.

Prior to the Act's passage, if a member did not comply with the requirements set out in the service agreement with ON1Call, ON1 Call could withhold delivery of its services in routing locate requests. Now that membership is mandatory under the Act and ON 1Call must provide routing locate request services to members, ON1 Call cannot withhold services to enforce compliance.

Under the by-law enforcement model, the Compliance Committee would be authorized to enforce ON1 Call's by-laws against its members, and financial sanctions would exist for members who do not meet the requirements of the by-laws.

Key features of the proposed by-law include the need for members to provide ON1 Call with current and accurate information about the member's infrastructure and service area, to pay ON1 Call for services rendered, and to provide locates within specified timeframes. A copy of proposed member terms and conditions under the proposed by law is attached in Appendix A.

ON1 Call proposes that the Compliance Committee would include a number of board directors who represent different sectors, representatives from the general membership who meet established competency criteria, and subject matter experts. The Compliance Committee will also include excavator representation to enable all entities affected by the operation of the Act to be represented.

ON 1Call's proposed by-laws would also establish a financial sanction that would be imposed on members for breaches of the terms and conditions under the by-laws. The proposed by-law would authorize the Compliance Committee to exercise discretion regarding the amount of the financial sanction. There would be an upper limit or maximum amount that the Compliance Committee could impose of $10,000 per infraction.

The by-laws would also establish that the Compliance Committee could consider alternatives to a financial sanction such as requiring the member to complete safety training, or staff training. b) Establishing fines under the Act

The Act provides for enforcement of some of the Act's requirements through prosecution. It is proposed that fines be established under the Act to enable ON1 Call to promote compliance. It should be noted that the Compliance Committee model described above is limited to action against members who do not comply with by-laws.

Section 8 of the Act provides that a person commits an offence if they fail to comply with

Page 57 of 165 sections 5, 6 or 7. Sections 5, 6, and 7 set out membership requirements, member responses to notification requests by ON1 Call and provision of locates, and excavator duties, respectively. Section 8 applies to members of ON1 Call as well as any other person or entity that fails to comply with those sections.

If no fine amount is prescribed, an offence under the Act cannot be established. In order to ensure that ON1Call has the appropriate enforcement tools to implement the Act, MCS is seeking input on the amount of the maximum fine.

In considering the maximum amount of fines that could be imposed by a court of law, it is useful to consider fines found in similar legislation of other jurisdictions. In Alberta, a jurisdiction which requires every pipeline operator licensee to register with Alberta One Call service, the Pipeline Act sets out potential fines of up to $10,000 for a corporation and $5,000 for an individual. Depending on whether it is an individual or a corporation, a person who is found guilty of a continuing offence, may be subject to additional fines of between $2,500 and $5,000 for each subsequent day during which the offence continues. In the United States, Virginia may impose a civil penalty not exceeding $2,500 for each violation.

Setting the total fine amounts under the legislation is an expression of legislative intent that reflects the seriousness of the offence. However, imposing a fine for an offence under the Act would ultimately be decided by a sentencing court, and each sentence would be addressed by the court on its own facts. Generally speaking, courts would look at a number of mitigating and aggravating factors to arrive at a just sentence (i.e., a fine) and would generally reserve the highest fine amounts for the most egregious cases.

The following are proposed as the fine amounts for particular offences:

1) An offence under Section 5 of the Act involves failure of a member to provide ON1 Call with certain information necessary to fulfill its objects. The maximum fine amount proposed for an offence under Section 5 is $10,000.

2) An offence under Section 6 involves failure of a member to provide a locate within the timeframes established in the Act (i.e. within five (5) days unless an exception to that time period applies), or failure to state in writing that infrastructure will not be affected by an excavation. The maximum proposed fine for an offence under Section 6 is $10,000.

Page 58 of 165 3) Section 7 creates obligations on persons who are not members of ON1 Call and involves duties placed on excavators to commence an excavation or dig only after a locate has been requested. Once a locate has been provided by the infrastructure owner, the excavator must also first ensure that the locate markings do not conflict with the written information provided by the infrastructure owner. In addition, Section 7 creates a general obligation to not excavate or dig in a manner that the excavator knows, or ought to know, would damage or interfere with underground infrastructure.

Unlike the offence provisions noted in relation to sections 5 and 6, the duties on excavators under Section 7 are similar to existing provincial legal requirements. The Technical Standards and Safety Act provides a maximum fine amount of $50,000 for individuals and up to $1 ,000,000 for a corporation. Part VIII of the Electricity Act, provides a maximum fine amount in the same amounts. The Occupational Health and Safety Act provides that an individual is subject to a maximum fine amount of $25,000 and that a corporation can be subject to a maximum fine of $500,000. In light of these comparators, the maximum fine amount proposed for an offence under Section 7 of the Act is $1 ,000,000.

ON1 Call will be responsible for the investigation of alleged offences under the Act, and for bringing any regulatory offence proceeding under the Act where appropriate.

Your input will assist MCS in considering the maximum amount of a fine that should be established by regulation.

2. Fee Setting

Objective: To ensure that members have input into the fees set by ON1Call through an open consultation process.

Proposal: To require ON1Call to establish a fee-setting process.

ON1 Call does not and will not receive any provincial government funding. Under the Act, ON1 Call is completely funded by its members and cannot charge excavators for locate requests. It must be financially viable based on the revenue derived from its members. Similar to the approach of other not-for-profit statutory corporations, it is appropriate that ON1Call, rather than MCS, set its fee amounts in consultation with its members. ON1 Call's current pricing schedule is attached as Appendix B. As part of its role in overseeing the Act and ON1 Call, it is proposed that ON1 Call establish a clear fee-setting process that is understood by all stakeholders. This process would require ON 1Call to consult all members about any fee changes and give members advance notice of all fee changes approved by the board.

Page 59 of 165 3. Reporting Requirements

Objective: To promote compliance and monitor the effectiveness of the Act. Proposal: To require members to: a) notify ON1 Call of the date and time that locates have been completed; and, b) report to ON1 Call any damages to underground infrastructure due to excavation.

a) Completion of locates

It is proposed that members must advise ON1 Call, either electronically or by telephone, of a completed locate, with the date and time of its completion. This information is necessary so that ON1 Call can monitor and enforce compliance. Under the Act, locates must be performed within a set time (i.e., generally within five (5) days unless an exception to that time period applies). This information is also necessary for ON1 Call to measure and report to the public that the requirements of the Act have been met.

b) Damage-reporting by members

There is no comprehensive baseline data currently available regarding the number and cause of strikes, and the resulting damage to Ontario's underground infrastructure.

The Ontario Regional Common Ground Alliance (ORCGA) publishes an annual Damage Information Reporting Tool (DIRT) report which gathers, on a voluntary basis, strike data from some, but not all, infrastructure owners. It is a useful tool which reports on the root cause of how damage occurs, but it does not provide a complete picture of damage occurrence in Ontario.

The Act's primary objective is to reduce strikes to underground infrastructure. It is necessary to have an established baseline and annual tabulation of strikes and infrastructure damage, to assess whether the Act met this objective.

It is proposed that members be required to report strike data to ON 1Call on damage to their underground infrastructure. This requirement would not replace any other obligations (under other legislation) that infrastructure owners may have to report damage. For example, provincially regulated gas companies would continue to be required to report pipeline strikes to the Technical Standards and Safety Authority.

Will MCS be considering regulations in any other areas than those described in this paper? There are other areas in which MCS has regulation-making authority as set out in the Act including establishing what underground infrastructure crosses, or is "in the vicinity of a public right of way" and establishing shorter or longer time limits for locates. The

Page 60 of 165 Government of Ontario may consider regulations under the Act in these areas. This would occur after any necessary further consultation with impacted stakeholders.

MCS welcomes comment on any stakeholder issues which may be addressed by the regulation-making authority outlined in Section 9 of the Act.

Your advice is important to us

Please provide the Ministry of Consumer Services with your comments no later than March 25, 2013.

Please e-mail your response with "One Call to Dig Consultation" in the subject line to: [email protected]

You may also mail a response to:

One Call to Dig Consultation Public Safety Branch Ministry of Consumer Services 1 5 h Floor, 777 Bay Street Toronto, ON M?A 2J3

Thank you for taking the time to review these proposals. We look forward to your feedback.

Appendix A- ON1 Call Member Terms and Conditions Appendix B- ON1Call's Pricing Schedule

Privacy Statement

Please note that unless requested and agreed otherwise by the Ministry of Consumer Services, all materials or comments received from organizations in response to this consultation will be considered public information and may be used and disclosed by the ministry to assist the ministry in evaluating and revising the proposed regulatory amendments. This may involve disclosing materials or comments, or summaries of them, to other interested parties during and after the request for public comment process.

An individual who provides materials or comments and who indicates an affiliation with an organization will be considered to have submitted those comments or materials on behalf of the organization so identified. Materials or comments received from individuals who do not indicate an affiliation with an organization will not be considered public information unless expressly stated otherwise by the individual. However, materials or comments by individuals may be used and disclosed by the ministry to assist in evaluating and revising the proposed regulatory amendments.

Page 61 of 165 Personal information of those who do not specify an organizational affiliation, such as an individual's name and contact details, will not be disclosed by the ministry without the individual's consent unless required by law. If you have any questions about the collection of this information, please contact [email protected].

French translation:

Veuillez noter que, a moins qu'une demande ne so it formulee au ministere des Services aux consommateurs et acceptee, toutle materiel et tous les commentaires rel(us des organisations en reponse a cette consultation seront consideres comme de !'information publique et pourront etre utilises et divulgues par le Ministere pour aider celui-ci a evaluer et reviser les propositions de modifications de Ia reglementation. Ceci pourrait comprendre Ia divulgation de materiel ou de commentaires ou de sommaires de ceux-ci a d'autres parties interessees pendant ou apres Ia demande pour un processus de commentaires publics.

Un individu qui fournit du materiel et des commentaires et qui indique son affiliation avec une organisation sera considere comme ayant soumis ces commentaires ou ce materiel au nom de !'organisation mention nee. Le materiel ou les commentaires rel(us d'individus qui n'indiquent pas d'affiliation avec une organisation ne seront pas consideres comme de !'information publique a mains que l'individu n'indique expressement le contraire. Cependant, le materiel ou les commentaires des individus pourront etre utilises et etre divulgues par le Ministere pour aider a evaluer et reviser les propositions de modifications de Ia reglementation.

Les renseignements personnels de ceux qui ne mentionnent pas une affiliation organisationnelle, comme le nom d'un individu ou des coordonnees, ne seront pas divulgues par le Ministere sans le consentement de l'individu, a mains que Ia loi ne l'exige. Si vous avez des questions quanta Ia collecte de ces renseignements, veuillez communiquer avec [email protected].

Page 62 of 165 Appendix A

EXPLANATORY NOTE: This is a draft schedule to the proposed by-law which sets out the terms and conditions of membership and the proposed financial sanctions for members who do not comply with these terms.

Terms and Conditions

Being Schedule A, to By-Law No. [•] of

Ontario One Call (the "Corporation")

Definitions

2. In these by-laws,

"Act" means the Ontario Underground Infrastructure Notification System Act, 2012, S.O. 2012, Chapter 4;

"By-laws" means By-law No. [•] of the Corporation enacted •, 2013;

"Call Centre" means the call centre operated by the Corporation, for the purpose of transmitting Locate Requests from excavators to Members, capable of providing service to all areas within the Province of Ontario and designated adjacent municipalities in Quebec;

"Corporation" means Ontario One Call, continued pursuant to subsection 2(1) of the Act;

"Excavator" is to be broadly interpreted and its meaning shall include, but not be limited to, a person, an individual company or corporation, a municipal corporation, trust, government agency or department, Crown corporation, utility, unincorporated association, partnership, limited partnership, or other entity known at law who intends to do or has begun the Proposed Work;

"Excavator Locate Request" means notification by an Excavator of Proposed Work to the Call Centre, to be by way of facsimile, telephone, hand delivery, electronic transmission by computer, or such other means as the Corporation and the Member may agree upon from time to time;

"Member" means any person or entity described in section 5 of the Act and admitted as a Member pursuant to the By-laws;

"Member's Plant" means the Member's underground facilities in existence at any time;

DRAFT SCHEDULE 12

Page 63 of 165 "Notification of Locate Request" means the communication to the Member of an Excavator Locate Request received by the Call Centre;

"Primary Telephone Number" means the telephone number designated by the Corporation from time to time to enable an Excavator to make an Excavator Locate Request by telephone, facsimile or such other means of communication which requires the use of a telephone number;

"Proposed Work" means any actual or intended excavation, demolition, drilling, blasting and includes, without limitation, any disturbance of the surface and/or subsurface of the earth by an Excavator;

"Service" means the Call Centre's receipt, processing and recording of an Excavator Locate Request and communication of a related Notification of Locate Request to the Member for the Member's Service Area;

"Service Area" means the geographical area in which a Member operates;

"The Specifications" means the Corporation's performance standards and specifications, which shall be delivered by the Corporation to the Member along with these terms and conditions.

Application

3. These terms and conditions shall apply to all Members.

Limitation of Liability

4. Each Member shall be solely responsible for the accuracy and adequacy of their locates, and any information provided by it to the Corporation.

5. The Corporation shall not be responsible for ensuring the accuracy of locates, nor shall be held liable for any injury or damage as a result of excavation performed using a locate provided by any Member or any Member's contractor or subcontractor.

6. The Corporation shall not be liable to the Member for any special, indirect or consequential damages, including but not limited to, loss of profit, loss of revenue, failure to realize expected savings or other commercial or economic losses or damages of any kind caused by the Member's failure to meet the obligations as set forth in this Schedule, the By-laws, and the Act.

DRAFT SCHEDULE 13

Page 64 of 165 Categories of Locate Requests

7. Locate Requests shall be defined as being one of the following levels of priority:

(a) Emergency Locate Request, is defined as a loss of essential service by a utility and an excavator work crew is on site or has been dispatched, or there is an imminent safety hazard requiring a locate response by Members within two (2) hours. Emergency Locate Requests are transmitted to the Member within fifteen (15) minutes of completion by the Call Centre's staff;

(b) Priority Locate Request, is defined as an emergent situation and a locate is required to be completed in less than five (5) business days. Priority Locate Requests are transmitted to the Member within twelve (12) hours of completion by the Call Centre's staff;

(c) Standard Locate Request, is defined as planned work and a locate is required to be completed with a minimum notification period of five (5) business days. Standard Locate Requests are transmitted to the Member within twenty-four (24) hours of completion by the Call Centre's staff.

Mapping and Notification Requirements

8. Each Member shall at all times provide the Corporation with accurate up-to-date information as required in order to determine and map each Member's Service Area information.

9. Each Member shall provide the Corporation with the Member's Plant location information necessary to maintain and complete the Corporation's mapping system. Each Member shall be solely responsible for maintaining the accuracy of its Plant location information.

10. Each Member shall provide the Corporation with instructions in writing as to how each Member will receive notification of Locate Requests, and update such instructions when necessary or periodically.

11. Each Member shall provide the Corporation with the telephone number(s) of the Member's receiving location or locations to direct and verify notification of Locate Requests to the Member and for verbal transmission in the event of a failure of the Corporation's equipment. Each member shall update this information upon the Corporation's request, or when otherwise necessary or appropriate.

DRAFT SCHEDULE 14

Page 65 of 165 Equipment Specification and Requirements

12. Each member shall supply and maintain, at the Member's sole cost and expense, receiving equipment as required by the Corporation for the transmission of Locate Requests from the Call Centres, including:

(a) Paying the cost of installing communication lines of the Member's premises to ensure supply and maintenance of compatible receiving equipment;

{b) Paying all costs associated with dedicated communication lines to receive notifications of Locate Requests, if the member so chooses to install such facilities; and

(c) Maintain adequate equipment to receive an alarm by the Corporation if an Emergency Locate Request must be transmitted, either through receiving equipment compatible with the Call Centre's software system, or by telephone

13. Each member shall promptly notify the Corporation of any proposed or actual actions to relocate, move or disconnect any of the Member's receiving equipment.

14. In order to improve the quality of service, the Corporation shall be permitted to make updates and changes to its equipment, software, rules of operation and any other procedure. Each Member shall be required to make any necessary changes or modifications in order to comply with such changes or updates.

Care of Property

15. Each Member and the Corporation shall take proper care of any and all property owned by the other which may be in the custody, care, or control of the other party, and shall be responsible for any loss or, or damage to any such property until it is returned to the custody, care, or control of its rightful owner.

Confidentiality

16. Each Member and the Corporation shall keep any information relating to the business affairs of any Member and the Corporation, obtained as a result of Membership, which is of a confidential nature and not publicly available in the strictest confidence. Each Member shall be responsible for ensuring any representative, affiliate, director, officer, employee or agent of the Member or Corporation hold all such information in the strictest confidence.

17. Each Member and the Corporation shall not use any confidential information except as is required for each to perform its legislated requirements.

DRAFT SCHEDULE 15

Page 66 of 165 18. Each Member shall keep all information relating to the Corporation and its services, programs, manuals, procedures, and any documentation relating thereto, strictly confidential unless compelled to disclose by law, in which case the Member shall notify the Corporation and permit it the opportunity to prevent or limit such disclosure.

19. Each Member shall recognize that any breach of the above confidentiality provisions would cause irreparable harm which could not be adequately compensated for with damages, and in the event of a breach, each Member consents to an injunction being issued to prevent disclosure of confidential information.

Insurance

20. Each Member shall maintain a policy of comprehensive general liability insurance with a minimum coverage against bodily injury and property damage caused by the negligence of the Member in an amount of not less than two million dollars ($2,000,000.00) per occurrence. The Member shall, at the Corporation's request, furnish forthwith to the Corporation a Memorandum of Insurance or an Insurance Certificate setting out the terms and conditions of each policy maintained by the Member in order to satisfy the requirements of this section.

Excusable Delays

21. Neither the Corporation nor the Member shall be responsible for delays or failures to perform resulting from acts beyond its reasonable control. The dates and times for performance (other than for the payment of money) shall, in conformity herewith, be postponed to the extent and for the period of time that the Corporation or the Member, as the case may be, is prevented from meeting them by reason of the above-mentioned causes.

If a party relies on this Section 21 to excuse its delay or failure to perform any of its obligations under these terms and conditions, it shall use commercially reasonable efforts to remedy the situation or remove so far as possible with reasonable dispatch the cause of its delay or inability to perform any of its obligations under these terms and conditions. No party may rely upon this Section 21 to excuse its delay or failure to perform with any of its obligations under these terms and conditions and such reliance continues for a period of more than one (1) day, or for more than three (3) days in aggregate in any period of one hundred eighty (180) successive days.

Notwithstanding the foregoing or any other provision in these terms and conditions, the performance of the parties' respective obligations hereunder shall be subject to force majeure, including, but not limited to, insurrections, riots, wars and warlike operations, explosions, governmental acts, epidemics, failure of contractors and subcontractors to perform, strikes, fires, accidents, acts of any public enemy, inability to obtain required materials, qualified labour or

DRAFT SCHEDULE 16

Page 67 of 165 transportation, or any similar occurrence beyond the reasonable control of the party affected ("Force Majeure"). Should either party be temporarily excused from performance hereunder by any such circumstances it shall use its best efforts to avoid, remove or cure such circumstances and shall resume performance with utmost dispatch when such circumstances are removed or cured. Where either the Member or the Corporation claims Force Majeure as an excuse for delay in performance, that party so claiming Force Majeure shall give prompt written notice thereof to the other party.

22. Pursuant to S. e of the By-laws, a Member who fails to comply with these terms and conditions set out in Schedule A to the By-laws may face financial sanctions to be imposed by the Corporation up to a maximum for each such failure of $10,000.

Pricing

23. Prices to be paid for services to be provided to Members by the Corporation are set out in schedule B to the By-laws.

Billing and Invoicing

24. The Corporation shall invoice the Member for the Service provided during the previous month, on a monthly basis. The Member shall pay the amount set forth in the invoice in full within thirty (30) days from date of receipt of the particular invoice (hereinafter the "invoice period"). If there are corrections or inaccuracies in the invoice, it is the obligation of the Member to contact the Corporation.

25. Interest shall be charged and payable by the Member on all amounts remaining unpaid after the invoice period and interest shall be calculated monthly at the rate of 1.5% per month, which is equivalent to an effective annual rate of 19.56% per annum or maximum permitted by law.

DRAFT SCHEDULE 17

Page 68 of 165 Appendix B

Pricing Schedule

Being Schedule B to By-Law No. [•] of Ontario One Call (the "Corporation")

The following shall be the pricing schedule for all non-municipal Members:

Cost per Notification $1.60

Cost per Suppression $1.60

Additional cost per notification for a follow-up

Additional Telephone call notification (where requested $2.75 by Member)

Cost per "All Clear" (screened/cleared through Selective $2.10 Sending or Depth Selective Sending or other filtering options) provided by Ontario One Call to the Excavator on behalf of the Member

One Time Set-up Fee $1,000.00 +Applicable Taxes

4 hours/year Mapping FREE

Additional hours $65.00 /hour

Customized Reporting $55/hour (minimum 1 hour)

Page 69 of 165 The following shall be the pricing schedule for all municipal Members until December 31, 2014:

(a) All standard service costs are free of charge to municipal Members. The only costs incurred will be for set-up, as indicated below, and any mapping related labour exceeding the 4 hour annual allowance.

Cost per notification $0.00

Cost per suppression $0.00

Additional cost per notification for a follow-up telephone $0.00 call notification (where requested by Member)

Cost per "All Clear" (screened/cleared through Selective $0.00 Sending or Depth Selective Sending or other filtering options) provided by Ontario One Call to the excavator on behalf of the Member

One Time Set-up Fee: $0.00

4 hours/year Mapping FREE Additional hours $65.00/hour

Customized Reporting $55/hour (minimum 1 hour)

NB: The above prices do not include applicable sales taxes, which the Member is responsible for paying in addition.

NB: the Corporation may change the Pricing Schedule at any time, so as to continue to recover the full costs of fulfilling the Corporation's objectives and obligations as defined in: the Ontario Underground Information Notification System Act, 2012 (The "Act"); the Accountability Agreement between the Corporation and the Province of Ontario; all regulations applicable to the Act; all governing federal and provincial Statutes; and the Corporation's bylaws.

Page 70 of 165 From: Grace Isgro To: Janet Nyhof Subject: FW: Vanier Medal 2013 Date: February-13-13 3:21:04 PM

From: Rosalie McKenzie [mailto:[email protected]] Sent: Wednesday, February 13, 2013 3:04 PM To: MAYOR EMAIL Subject: Vanier Medal 2013

February 13, 2013

Mayor Orillia

“ … when our minds are open to new ideas, when we use dialogue and innovation to shape our nation, we are building a Canada of which we can all be proud. The Right Honourable Georges P. Vanier, whose legacy has left us with the knowledge that we are not only privileged to live in such a great nation, but that we also have the responsibility to work to improve our well-being for subsequent generations. This is what public servants do; this is what each winner of the Vanier Medal has done.” His Excellency David Johnston Governor General of Canada (excerpt from Vanier Medal January 17, 2012 address)

Dear :

I am writing to invite you to submit nominations for The Institute of Public Administration of Canada’s 2013 Vanier Medal.

The IPAC Vanier Medal, established in 1962, is awarded annually as a mark of distinction and excellence to a person who has by his/her writings or other endeavors made an outstanding contribution to public administration or public service in Canada. This medal is Canada’s highest public servant award and is annually presented by IPAC’s patron, the Governor General of Canada. Past Vanier Medal recipients represent the best of Canada’s public sector, most notably, Bryan P. Davies (2010), Dr. David Dodge (2011), and Dr. Jacques Bourgault (2012).

This invitation is being extended to heads of governments, presidents of universities and colleges, members of IPAC and other selected representatives of the public policy and administration community.

An independent panel of five judges, appointed annually, selects the person who, in its opinion is the outstanding candidate for the award.

We invite you to submit a nomination for the IPAC Vanier Medal. Full award criteria, details and entry form are available at www.ipac.ca/Vanier-Apply. Please submit the name of your nominee, supported by the signature of three colleagues/distinguished citizens along with documentation and/or letters that support your nominee for the 2013 IPAC Vanier Medal. Deadline for nominations is April 8, 2013.

For further information, please do not hesitate to contact me at (416) 924-8787 ext 230 or visit our web site at www.ipac.ca/Vanier-Home.

Page 71 of 165 Yours sincerely,

Robert P. Taylor Denise Amyot Chief Executive Officer Chair Institute of Public Administration of Canada IPAC Vanier Medal Selection Committee

Page 72 of 165 County of Simcoe Main Line (705) 726-9300 Clerk's Department Toll Free 1-866-893-9300 1110 Highway 26, Fax (705) 726-3991 Midhurst, Ontario LOL 1XO simcoe.ca

EXPLANATORY NOTE

Please read the Ontario Municipal Board's enclosed Notice of Prehearing Conference.

This scheduled Prehearing Conference concerns the proposed County of Simcoe Official Plan adopted in November, 2008. The proposed Plan has been revised since its original adoption and you may have been notified previously of County agenda items respecting this matter as the public process unfolded.

An updated copy of the proposed Official Plan is available for viewing under the "Business" tab in the Planning section of the County's website www.simcoe.ca. County staff members are available for general enquiries during the hours of 8:30 a.m. to 4:30 p.m. Monday to Friday. Please contact David Parks, Director of Planning, Development and Tourism [email protected], or Kathy Suggitt, Manager of Policy [email protected].

A paper copy of the updated document is also available for viewing between 8:30 a.m. and 4:30 p.m., Monday to Friday, at the Customer Service area of the County Administration Centre, 1110 Highway 26, Midhurst, Ontario LOL 1XO (705) 726-9300.

CC0-003-CO 1 Page 73 of 165 Environment and Land Tribunals Tribunaux de l'environnement et de Ontario l'amenagement du territoire Ontario Ontario Municipal Board Commission des affaires municipales de !'Ontario 655 Bay Street, Suite 1500 655 rue Bay, su'1le 1500 Toronto ON M5G 1 E5 Toronto ON M5G 1 E5 Telephone: (416) 212-6349 Telephone: (416) 212-6349 Toll Free: 1-866-448-2248 Sans Frais·. 1-866-448-2248 Fax: (416) 326-5370 T

IN THE MATTER OF subsection 17(40) of the Planning Act, R.S.O. 1990, c. P.13, as amended

Appellant: 451082 Ontario Limited Appellant: 861945 Ontario Ltd. et al Appellant: County of Simcoe Appellant: Estate of Mary Louise Frankcom; and others Subject: Failure of to announce a decision respecting Proposed Official Plan Amendment No. 43-0P-2008 Municipality: Upper Tier of Simcoe OMB Case No.: PL091167 OMB File No.: PL091167

NOTICE OF PREHEARING CONFERENCE

The Ontario Municipal Board will conduct a prehearing conference respecting this matter.

If you do not attend the prehearing conference, the Ontario Municipal Board may proceed in your absence and you will not be entitled to any further notice of these proceedings.

TIME AND PLACE OF PREHEARING CONFERENCE

A prehearing conference will be held

at: 10:00 AM

on: Tuesday, March 5, 2013

at: Nottawasaga Inn Ballroom 15 6015 Highway 89 Alliston, ON L9R 1 A4

The Board has set aside 1 day for this conference.

Assessment Review Board - Board of Negotiation -Conservation Review Board - Environmental Review Tribunal -Ontario Municipal Board Niagara Escarpment Hearing Office- Office of Consolidated Hearings Page 74 of 165 PURPOSE OF PREHEARING CONFERENCE The conference will deal with preliminary and procedural matters, including the following:

• Identification of parties - these persons have the right to participate throughout by presenting evidence, questioning witnesses, and making final arguments. In order for the Board to determine your status for the hearing, you or your representative should attend the prehearing conference and ask to be added as a party. Groups, whether incorporated or not, who wish to become parties should name a representative. Parties do not need to be represented by lawyers or agents.

• Identification of participants - persons who do not wish to participate throughout the hearing may attend the hearing and make a statement to the Board. Such persons should also attend the prehearing conference.

• Identification of issues.

• Possibility of settlement of any or all of the issues- the panel will explore with the parties whether the case before the Board and the issues in dispute are matters that may benefit from the assistance of a mediation meeting conducted by a Member of the Board. Mediation is a voluntary process of negotiation that encourages all sides in a dispute to get a better understanding of each other's positions and fully explore and consider options for a mutually acceptable settlement of all or some of the issues in dispute. The panel may direct, upon consent of the parties, that some or all of the issues in dispute proceed to mediation. Where mediation is directed, a different Member of the Board would conduct the mediation.

• Start date of the hearing.

• Duration of the hearing.

• Directions for prefiling of witness lists, expert witness statements and written evidence.

• The hearing of motions.

• Such further matters as the Board considers appropriate.

Everyone present should come prepared to consider specific dates for proceedings in this matter.

EVIDENCE Evidence or formal statements may also be heard at the prehearing conference in an attempt to settle the matters in dispute. Note that even if no settlement is reached the Board may make a final decision on the evidence it received.

All parties or their representatives should attend the prehearing conference.

Pour recevoir des services en francais, veuillez communiquer avec Ia Division des audiences au (416) 212-6349, au mains 20 jours civils avant Ia date fixee pour !'audience.

We are committed to providing serv'1ces as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have any accessibility needs, please contact our Accessibility Coordinator as soon as possible.

4.02 Page 75 of 165 DATED at Toronto, this 20th day of December, 2012. JOANNE HAYES SECRETARY

4.02 Page 76 of 165 ONTARIO MUNICIPAL BOARD RULES ON ADJOURNMENTS

61. Hearing Dates Fixed Hearing events will take place on the date set unless the Board agrees to an adjournment.

62. Requests for Adjournment if All Parties Consent If all of the parties agree, they may make a written request to adjourn a hearing event. The request must include the reasons, a suggested new date, and the signed consents of all parties. However, the Board may require that the parties attend in person or convene an electronic hearing to request an adjournment, even if all of the parties consent.

63. Requests for Adjournment Without Consent If a party objects to an adjournment request, the party requesting the adjournment must bring a motion at least 10 days before the date set for the hearing event. If the reason for an adjournment arises less than 10 days before the date set for the hearing event, the party must give notice of the request to the Board and to the other parties and serve their motion materials as soon as possible. If the Board refuses to consider a late request, any motion for adjournment must be made in person, at the beginning of the hearing event.

64. Emergencies Only The Board will grant last minute adjournments only for unavoidable emergencies, such as illnesses, so close to the hearing date that another representative or witnesses cannot be obtained. The Board must be informed of these emergencies as soon as possible.

65. Powers of the Board upon Adjournment Request The Board may, (a) grant the request; (b) grant the request and fix a new date or, where appropriate, the Board will schedule a prehearing conference on the status of the matter; (c) grant a shorter adjournment than requested; (d) deny the request, even if all parties have consented; (e) direct that the hearing proceed as scheduled but with a different witness, or evidence on another issue; (f) grant an indefinite adjournment, if the request is made by the applicant or proponent and is accepted by the Board as reasonable and the Board finds no substantial prejudice to the other parties or to the Board's schedule. In this case the applicant or proponent must make a request that the hearing be rescheduled; (g) convert the scheduled date to a mediation or prehearing conference; or (h) make any other appropriate order.

August 11, 2008

4.02 Page 77 of 165 ONTARIO MUNICIPAL BOARD DRAFT PROCEDURAL ORDER

This is a sample of the Procedural Order that the Board issues for most matters (except expropriation) after holding a prehearing conference. For further explanations and meanings of the terms used, see the attachment to this sample order. Note that the Board expects that the terms of the procedural order when issued will be met. If a party has not complied with a requirement of a procedural order, the Board will decide whether or not any part of or step in the proceeding, or any written or visual evidence or order is not valid as a result. This is an appeal (referral) ...

OMB Case and File Number: 1. The Board may vary or add to these rules at any time, either on request or as it sees fit. It may alter this Order by an oral ruling, or by another written Order. Organization of the Hearing 2. The hearing will begin on ...... ,...... (year) at ... a.m./p.m. at ...... in the municipality of ...... [Optional: .. An evening session will be held on ...... ] 3. The length of the hearing will be about ...... days. 4. The parties and participants identified at the prehearing conference (see the Attachment for the meaning of these terms) are: [Optional: listed in Attachment 1 to this Order.] 5. The Issues are: [Optional: ... set out in the Issues List attached as Attachment 2.] There will be no changes to this list unless the Board permits, and a party who asks for changes may have costs awarded against it. 6. Any person intending to participate in the hearing should provide a telephone number to the Board as soon as possible (preferably before the prehearing conference.) Any such person who will be retaining a representative should advise the other parties and the Board of the· representative's name, address and phone number as soon as possible. Requirements Before the Hearing [7]. [Optional] Expert witnesses in the same field shall have a meeting before the hearing to try to resolve or reduce the issues for the hearing. The experts must prepare a list of agreed facts and the remaining issues to be addressed at the hearing, and provide this list to all of the parties and the municipal Clerk. [8]. [Optional] A party who intends to call witnesses, whether by summons or not, shall provide to the Board, the other parties and to the Clerk a list of the witnesses and the order in which they will be called. This list must be delivered at least ...... calendar days before the hearing. 9. An expert witness shall prepare an expert witness statement which shall list any reports prepared by the expert, or any other reports or documents to be relied on at the hearing. Copies of this must be provided as in section [12]. Instead of a witness statement, the expert may file his or her entire report if it contains the required information. If this is not done, the Board may refuse to hear the expert's testimony. [1 0]. [Optional] A [witness] [participant] must provide to the Board and the parties a [witness] [participant] statement at least ...... calendar days before the hearing, or the witness or participant may not give oral evidence at the hearing. 11. Expert witnesses who are under summons but not paid to produce a report do not have to file an expert w'1tness statement; but the party calling them must file a brief outline of the expert's evidence, as in section [12].

4.02 Page 78 of 165 12. On or before ...... [a minimum of 30 calendar days before the hearing date], the parties· shall provide copies of their [witness and] expert witness statements to the other parties and to the Clerk of ...... [13]. [Optional] On or before ...... , the parties shall provide copies of their visual evidence to all of the other parties. If a model will be used, all parties must have a reasonable opportunity to view it before the hearing. 14. Parties may provide to all other parties and file with the Clerk a written response to any written evidence within 7 days after the evidence is received. 15. A person wishing to change written evidence, including witness statements, must make a written motion to the Board. (See Rules 34 to 38, inclusive, of the Board's Rules, which require that the moving party provide copies of the motion to all other parties 10 days before the Board hears the motion.) 16. A party who provides a witness' written evidence to the other parties must have the witness attend the hearing to give oral evidence, unless the party notifies the Board at least 7 days before the hearing that the written evidence is not part of their record. 17. Documents may be delivered by personal delivery, facsimile or registered or certified mail, or otherwise as the Board may direct. The delivery of documents by fax shall be governed by the Board's Rules [26- 31] on this subject. Material delivered by mail shall be deemed to have been received five business days after the date of registration or certification. 18. No adjournments or delays will be granted before or during the hearing except for serious hardship or illness. The Board's Rules 61 to 65 apply to such requests. This Member is [not] seized. So orders the Board.

4.02 Page 79 of 165 ATTACHMENT TO SAMPLE PROCEDURAL ORDER

Purpose of the Procedural Order and Meaning of Terms The Board recommends that the parties meet to discuss this sample Order before the prehearing conference to try to identify the issues and the process that they want the Board to order following the conference. The Board will hear the parties' comments about the contents of the Order at the conference.

Prehearing conferences usually take place only where the hearing is expected to be long and complicated. If you are not represented by a lawyer, you should prepare by obtaining the Guide to the Ontario Municipal Board, and the Board's Rules, from the Board Information Office, 15th Floor, 655 Bay Street, Toronto, MSG 1E5, 416-212-6349 or Toll Free 1-866-448-2248, or from the Board website at www.elto.qov.on.ca.

Meaning of Terms Used in the Procedural Order Party is an individual or corporation permitted by the Board to participate fully in the hearing by receiving copies of written evidence, presenting witnesses, cross-examining the witnesses of the other parties, and making submissions on all of the evidence. If an unincorporated group wishes to become a party, it must appoint one person to speak for it, and that person must accept the other responsibilities of a party as set out in the Order. Parties do not have to be represented by a lawyer, and may have an agent speak for them. The agent must have written authorization from the party.

NOTE that a person who wishes to become a party before or at the hearing, and who did not request this at the prehearing conference, must ask the Board to permit this.

Participant is an individual, group or corporation, whether represented by a lawyer or not, who may attend only part of the proceeding but who makes a statement to the Board on all or some of the issues in the hearing. Such persons may also be identified at the start of the hearing. The Board will set the time for hearing these statements. NOTE that such persons will likely not receive notice of a mediation or conference calfs on procedural issues. They also cannot ask for costs, or review of a decision as parties can. If a participant does not attend the hearing and only files a written statement, the Board will not give it the same attention or weight as submissions made orally. The reason is that parties cannot ask further questions of a person if they merely file material and do not attend.

Written and Visual Evidence: Written evidence includes all written material, reports, studies, documents, letters and witness statements which a party or participant intends to present as evidence at the hearing. These must have pages numbered consecutively throughout the entire document, even if there are tabs or dividers in the material. Visual evidence includes photographs, maps, videos, models, and overlays which a party or participant intends to present as evidence at the hearing.

Witness Statements: A witness statement is a short written outline of the person's background, experience and interest in the matter; a list of the issues which he or she will discuss and the witness' opinions on those issues; and a list of reports that the witness will rely on at the hearing. An expert witness statement should include his or her (1) name and address, (2) qualifications, (3) a list of the issues he or she will address, (4) the witness' opinions on those issues and the complete reasons for the opinions and (5) a fist of reports that the witness will rely on at the hearing. A participant statement is a short written outline of the person's or group's background, experience and interest in the matter; a fist of the issues which the participant will address and a short outline of the evidence on those issues; and a fist of reports, if any, which the participant will refer to at the hearing.

Additional Information Summons: A party must ask a Board Member or the senior staff of the Board to issue a summons. This request must be made before the time that the list of witnesses is provided to the Board and the parties. (See Rules 45 and 46 on the summons procedure) If the Board requests it, an affidavit must be provided indicating how the witness' evidence is relevant to the hearing. If the Board is not satisfied from the affidavit, it will require that a motion be heard to decide whether the witness should be summoned.

The order of examination of witnesses: is usually direct examination, cross-examination and re examination in the following way: • direct examination by the party presenting the witness; • direct examination by any party of similar interest, in the manner determined by the Board; 4.02 Page 80 of 165 • cross-examination by parties of opposite interest; • re-examination by the party presenting the witness; or • another order of examination mutually agreed among the parties or directed by the Board.

ONTARIO MUNICIPAL BOARD RULES ON DOCUMENTS, EXHIBITS, FILING, SERVICE

18. Form of Documents Unless otherwise directed by the Board, every document filed or introduced by a party or participant in a proceeding shall be prepared on letter size paper (8 W' x 11 "), except for large documents such as plans or surveys, and shall have each page numbered consecutively, throughout the entire text and graphic content, even if there are dividers or tabs.

19. Other Exhibits Large graphic or other such types of visual evidence should not be glued to foam or other boards. They shall be on paper and be removed from the boards following the hearing event, and folded to 8 W' x 11 ". Three-dimensional models must be photographed and the photographs must be introduced with the model. Visual evidence must be reviewed by the other parties before the hearing event or by an earlier date if set out in a procedural order.

20. Copies of Documents for Parties and Clerk A party who intends to introduce a document as evidence at a hearing event shall provide a copy of the document to all the parties, at the beginning of the proceeding or by an earlier date if set out in a procedural order. If the document is an official plan, those parts of the Plan to be referred to at the hearing event should be distributed to the parties, and a copy of the entire plan must be made available to the Board Member(s). If the Board orders that the clerk of the municipality keep copies of documents, they do not need to be certified copies, unless a party objects that they are not authentic copies.

21. Prefiling of Witness Statements and Reports If a hearing is expected to last more than 1o days, the Board may require that parties calling expert or professional witnesses serve on the other parties and file with the clerk of the municipality any experts witness statements and reports prepared for the hearing, at least 30 days in advance of the commencement of the hearing, unless otherwise directed by the Board. The Board may also make this prefiling order for hearings expected to last fewer than 10 days, at the request of a party. The expert witness statement must contain: (a) the expert's name, address and qualifications; (b) the issues the expert will address, their opinions on these issues, the reasons that support their opinions, their conclusions; and (c) a list of the reports or documents, whether prepared by the expert or by someone else, that the expert will refer to at the hearing.

The expert's complete report may be filed instead of this statement if it contains the required information.

An expert may not be permitted to testify if this statement or report is not served on all parties and filed with the Clerk of the municipality when so directed by the Board. Participants in the hearing wishing to examine expert witness statements and reports may do so at the Clerk's office.

21.01 Other Witnesses The Board may also require that a witness or a participant who is not presenting expert evidence provide a witness or participant statement. A witness or participant statement should contain (a) a short written outline of the person's background, experience, and interest in the matter, (b) a list of the issues that they will discuss, and (c) a list of reports that they will rely on at the hearing. A participant statement should also briefly outline the evidence to be presented. The Board may not allow the witness or participant to testify if this statement is required by the Board but is not provided to the other parties.

4.02 Page 81 of 165 22. Amendment of Documents Documents filed with the Board can only be amended on the consent of the parties or by a Board Order. The Board may require that the person requesting an amendment do so by way of a motion under Rule 34.

23. Copies of Board Documents A person may examine any document filed with the Board and copy it after paying the Board's fee, unless a statute, a Court Order, a Board Order or these Rules provide otherwise.

24. Return of Exhibits Exhibits of all types introduced at a hearing will be kept for 180 days after the Board decision issues. The person introducing an exhibit may ask for its return after this time, and it may be given back if the Board agrees. If no such request is made, the exhibit becomes the property of the Board and may be archived.

25. Final Approval of Plans of Subdivision When a final plan is prepared for the Board's approval, the following wording shall be inserted on the original plan and copies:

This plan is approved by the Ontario Municipal Board under file [insert OMB case number] pursuant to the Planning Act, section ____

Date Secretary, Ontario Municipal Board

DOCUMENT EXCHANGE

A document may be served on another party or participant by e-mail, fax or such other manner as may be directed by the Board.

26. Service by Fax or E-mail Where any d.ocument is required to be served or filed, including the one commencing a proceeding or a motion or providing notice, it shall be served by fax or e-mail (unless a statute or the Board requires another method of service) and shall be sent to: (a) the party's representative, if any; (b) where the party is an individual and is not represented, to that party directly, where that party has provided a fax number and/or an e-mail address; (c) where that party is a corporation and is not represented, to the corporation directly, to the attention of an individual with apparent authority to receive the document; or (d) where served on or filed with the Board, a local board or commission, or any department, ministry or agency of the federal, provincial or municipal government, to an individual with apparent authority to receive the document.

Subject to Rule 27, if a document is served by fax or e-mail, then service is effective on the date of service.

27. If Faxed or E-mailed After 4:30 p.m. Any document served by fax or e-mail after 4:30 p.m. is deemed to have been served on the next business day.

28. Permission to Fax if More Than 30 Pages If a document is more than 30 pages including the cover page, it may only be served by fax between 8:00a.m. and 4.30 p.m. with the prior consent of the person receiving the document. If more than 30 pages, it cannot be served by fax at any time without prior permission.

29. Contents of Cover Page A fax cover page must include (a) the Board's case and file number, (b) the type of matter, (c) the municipality in which the matter arose, and (d) full identification of the sender and receiver.

4.02 Page 82 of 165 30. Proof of Service by Fax or E-mail A confirmation printout received by the sender is proof of the full transmission and receipt of the fax or e-mail.

31. No Hard Copy Needed A hard copy of a faxed or a-mailed document need not be sent by another means of transmission unless requested, and may then be sent by ordinary mail. August 11 , 2008

4.02 Page 83 of 165 ONTARIO MUNICIPAL BOARD RULES ON PREHEARING CONFERENCES

70. Prehearing Conference At the request of a party or on its own initiative, the Board may direct parties to participate in a prehearing conference, which can include settlement conferences, motions or preliminary hearing matters, in order to: (a) identify the parties and participants and determine the issues raised by the appeal; (b) identify facts or evidence the parties may agree upon or on which the Board may make a binding decision; (c) obtain admissions that may simplify the hearing; (d) provide directions for exchange of witness lists, expert statements and reports, for meetings of experts to address the disclosure of information, including the disclosure of the information that was not provided to the Municipality before Council made its decision that is the subject of the appeal, and for further disclosure where necessary; (e) discuss opportunities for settlement, including possible use of mediation or other dispute resolution processes; (f) fix a date and place for the hearing and estimate its length, and encourage the parties to agree upon the dates for any procedural steps; (g) discuss issues of confidentiality, including any need to hold a part of the hearing in the absence of the public or to seal documents; (h) address the production and cost sharing of joint document books; and (i) deal with any other matter that may assist in a fair, cost-effective, and expeditious resolution of the issues.

71. Sample Procedural Order and Meeting Before Prehearing Conference The Board may provide a sample procedural order to the parties before the prehearing conference. The parties are expected to meet before the prehearing conference to consider the matters set out in Rule 70 and present recommendations to the Board for the conduct of the hearing.

72. Serving Notice of a Conference The Board will give the applicant a Notice of Conference which provides the time and place of the prehearing conference. The applicant must serve this on those persons entitled to notice of the conference and provide an affidavit to the Board, at the conference, to prove service of the motion.

73. Board Member Presides The Chair will assign a Board Member to conduct the conference.

74. Public Attendance at a Prehearing A prehearing conference held in person will be open to the public. A prehearing conference held by electronic hearing will be open to the public where practical.

75. Conversion From One Procedure to Another The Board Member may, at any time, conduct a procedural discussion or a preliminary hearing and may convert from one to another. The Board will state in the notice of a prehearing conference that the parties are expected to arrive prepared for a procedural and settlement conference as well as a preliminary hearing, where evidence or formal statements may be heard. Even if no settlement is reached, the Board may proceed to make a final decision on any evidence received during the conference.

76. Results of Failure to Attend a Conference If a party fails to attend the conference in person or by authorized representative, the Board may proceed without that party. The non attending party is not entitled to notice of subsequent hearing events in the proceedings,

77. Board Order Following The Member conducting the prehearing conference will issue an order that may decide any of the matters considered at the conference and provide procedural directions for any subsequent hearing event.

4.02 Page 84 of 165 78. Hearing Member Bound The· Member conducting the hearing or any subsequent hearing event is bound by the order resulting from the prehearing conference unless the Member is satisfied that there is good reason to vary the order.

79. Methods of Holding Hearing Events The Board may, in a proceeding, hold any or a combination of written, electronic or oral hearing events.

August 11, 2008

4.02 Page 85 of 165 Page 86 of 165

Report to the Council – Initial communication on audit planning

The City of Orillia For the year ended December 31, 2012

Index #H-1 Last reviewed: October 2012 Last modified: October 2012 Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 87 of 165

January 18, 2013

Grant Thornton LLP Suite 300 6 West Street N Orillia, ON L3V 5B8 To the members of Council for T (705) 326-7605 The City of Orillia F (705) 326-0837 www.GrantThornton.ca We’re pleased to enclose our Report to Council – Initial communication on audit planning. The purpose of this document, and our upcoming meeting to discuss its content, is to initiate effective two way communication with you regarding our financial statement audit engagement of the City of Orillia (hereinafter the “City”) for the year ending December 31, 2012. This communication will assist the committee in understanding the terms of the audit engagement; our proposed audit strategy and the level of responsibility assumed by Grant Thornton LLP under Canadian auditing standards (CAS).

This communication has been prepared to comply with the requirements outlined in CAS 260 Communication with those Charged with Governance. The information in this document is intended solely for the information and use of the Council and management. It is not intended to be distributed or used by anyone other than these specified parties.

If you have any particular comments, concerns or additional expectations that may require us to undertake additional work over and above that which is currently contemplated, please do not hesitate to raise them at our next scheduled meeting.

Yours sincerely, Grant Thornton LLP

Michael Bunn, C.A. Principal

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 88 of 165

Contents

Page The City of Orillia – Environmental scan – changes in business, regulations and standards 1

Achieving effective governance 2

Quality assurance, independence and communication 3

Our audit approach 4

Client service team 8

Audit timetable 9

Fee schedule 10

Appendix A – Accounting developments 11

Appendix B – Letter of Independence 13

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 89 of 165 Report to Council – Initial communication on audit planning 1 The City of Orillia For the year ended December 31, 2012

The City of Orillia – Environmental scan – changes in business, regulations and standards

The following is a summary of recent changes to the City’s business environment, regulatory environment in which it operates, and relevant accounting and auditing standards. We have considered these factors in preparing the audit plan for the City. We consider all relevant factors when preparing an audit plan City-specific changes specifically tailored to As part of our audit planning, we have discussions with management and staff in various departments your municipality to determine if there have been any significant changes that would impact our audit approach. We noted no significant changes in the processing of revenues, employee compensation and operating expenses. Our planning for the other audits performed as part of our contract with the City did not identify any other significant matters impacting our approach for the 2012 audit of the City.

Broader business environment The global economic downturn continues and it has adversely affected debt and equity markets resulting in a general weakening of the economy. Difficult economic times raise operating and financial concerns for entities coping with tighter credit markets and heightened external scrutiny. Major banks have been reluctant to raise interest rates significantly, suggesting that economists and policy makers around the globe remain cautious on the pace of worldwide economic recovery. These risks are taken into consideration when we plan and execute your audit.

Canadian standards in transition Accounting standards Details of upcoming changes to accounting standards, including management’s preliminary comments on their applicability to the City of Orillia, are included in Appendix A. If you have any questions about these changes we invite you to raise them during our next meeting. We will be pleased to address your concerns.

Auditing standards Canadian Auditing Standards are in effect for the current year-end and will constitute Canadian Generally Accepted Auditing Standards (GAAS). These standards have been incorporated into Grant Thornton’s audit approach.

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 90 of 165 Report to Council – Initial communication on audit planning 2 The City of Orillia For the year ended December 31, 2012

Achieving effective governance

There are several fundamental components of effective governance. The audit committee plays a key role in achieving strong governance, particularly with respect to financial reporting.

Roles in ensuring strong financial reporting The Council helps set the tone for the organization by Role of the Help set the tone for the organization by emphasizing honesty, ethical behaviour and fraud emphasizing honesty, Council prevention ethical behaviour and fraud prevention Oversee management, including ensuring that management establishes and maintains internal controls to provide reasonable assurance regarding reliability of financial reporting Recommend the nomination and compensation of external auditors to the board Directly oversee the work of the external auditors including reviewing and discussing the audit plan Review and approve annual financial statements

Role of Prepare financial statements in accordance with Canadian accounting standards for public management sector entities Design, implement and maintain effective internal controls over financial reporting processes, including controls to prevent and detect fraud Exercise sound judgment in selecting and applying accounting policies Prevent, detect and correct errors, including those caused by fraud Provide representations to external auditors Assess quantitative and qualitative impact of misstatements discovered during the audit on fair presentation of the financial statements

Role of Provide an audit opinion that the financial statements are in accordance with Canadian Grant Thornton accounting standards for public sector entities LLP Conduct our audit in accordance with Canadian GAAS Maintain independence and objectivity Be a resource to the Council and management Communicate matters of interest to those charged with governance Implement an effective two way communication process that reports matters of interest to the Council and obtains input from the Council on audit risk matters

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 91 of 165 Report to Council – Initial communication on audit planning 3 The City of Orillia For the year ended December 31, 2012

Quality assurance, independence and communication

Quality control Grant Thornton LLP has a robust quality control Grant Thornton LLP has a robust quality control program that forms a core part of our client service. program We combine internationally developed audit methodology, advanced technology, rigorous review procedures, mandatory professional development requirements, and the use of specialists to deliver high quality audit services to our clients. In addition to our internal processes, we are subject to inspection and oversight by standard setting and regulatory bodies. We are proud of our firm’s approach to quality control and would be pleased to discuss any aspect with you at your convenience.

Independence We have a rigorous process where we continually monitor and maintain our independence. We are required to communicate this annually to the Council of the City of Orillia in writing and have attached our letter of independence as Appendix B. The process of maintaining our independence includes, but is not limited to

Identification of threats to our independence and putting into place safeguards to mitigate those threats. For example, we evaluate the independence threat of any non-audit services provided to the City; Confirming the independence of our engagement team members;

Communication with the Council Throughout the audit Effective and timely communication is key to quality service. In conducting our audit we will process we encourage communicate frequently with the Council so that issues and concerns are addressed in a timely and you to contact us if there are any questions or productive manner. We also require the Council’s input and perspective on various risk assessment concerns matters such as fraud risk, compliance with laws and regulations and we welcome your view on the City’s system of internal controls.

We encourage you to contact us at any time if questions or concerns arise.

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Our audit approach

An understanding of the City and its business drives the Grant Thornton LLP audit approach. The audit methodology is risk based and specifically tailored to the City of Orillia as depicted below:

Our tailored audit approach results in procedures designed to respond to an identified risk. The greater the risk of material misstatement associated with the account, transaction or balance, the greater audit emphasis placed in terms of audit verification and analysis.

Throughout the execution of the audit approach, we will maintain our professional scepticism, recognizing the possibility that a material misstatement due to fraud could exist not withstanding our past experiences with the City or our beliefs about management’s honesty and integrity.

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Other communications As a result of our audit process we will communicate in our “results report” information on the following matters:

Misstatements, other than trivial errors; Fraud; Misstatements that may cause future financial statements to be materially misstated; Illegal or possibly illegal acts, other than those considered inconsequential; and Material weaknesses and significant deficiencies in internal control over financial reporting.

Internal control Our audit includes gaining an understanding of the City’s internal control over financial reporting. Our understanding will focus on processes associated with the identified risk areas (see below). The audit teams uses this understanding to determine the nature, extent and timing of our audit procedures.

Our understanding may also result in valuable internal control findings for your consideration. Note that the auditor’s objectives with regards to internal control are different from those of management and those charged with governance. For example, we primarily target controls that relate to financial reporting and not those that relate to the City’s operations or compliance which may also be relevant to the City's objectives. Therefore, management and those charged with governance cannot solely rely on our findings to discharge their responsibilities in this area.

Risk assessment Our risk assessment process has identified the following areas where we will focus our attention:

Risk area Audit procedures Purchase of payables Analytical assessment of expenses based on expectations. Review supporting documentation and management estimates with respect to the completeness and accuracy of significant year-end accruals.

Taxation Recalculation of the net tax revenues based on verified tax assessment rolls and approved tax rates. Confirmation and review of subsequent receipts of taxes receivable as of December 31, 2012 (statistical sample). Assess valuation of the net accounts receivable by examining support for the value of the underlying property.

Provision for employee benefits Review assumptions used by management. Test supporting documentation (calculated by management) relating to the various amounts and disclosures.

Commitments and contingencies Verify accuracy and reasonableness of amounts and disclosures, with reference to correspondence with lawyers, examination of supporting documentation and discussions with management.

Materiality The purpose of our audit is to provide an opinion as to whether your financial statements are prepared, in all material respects, in accordance with Canadian accounting standards for public sector entities as

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of December 31, 2012. Therefore, materiality is a critical auditing concept and as such we apply it in all stages of the engagement.

The concept of materiality recognizes that the audit team cannot verify every balance, transaction or judgment made in the financial reporting process. During audit planning, we made a preliminary assessment of materiality for purposes of developing our audit strategy, including the determination of the extent of our audit procedures. During the completion stage, we consider not only the quantitative assessment of materiality, but also qualitative factors, in assessing the impact on the financial statements, our audit opinion and the matters reported to your attention.

Fraud can occur in Fraud risk factor considerations any municipality, at We are responsible for planning and performing the audit to obtain reasonable assurance as to whether any time, and can be perpetrated by the financial statements are free of material misstatement caused by error or by fraud. Our audit anyone. procedures comply with the requirements of CAS 240 Auditor’s Responsibility Relating to Fraud in an Audit of Financial Statements. CAS 240 heightens the auditors’ awareness of the potential for fraud when planning and executing audits and it emphasizes the need for professional scepticism during the audit. In addition, the auditing standard requires us to communicate with you on matters related to fraud including obtaining your perspective on the risk of fraud within the City and whether you are aware of or suspect any fraudulent activity. If our audit procedures identify fraud or we suspect fraud, we will report such matters to you.

The following provides a summary of some of the fraud-related procedures we plan to perform during the audit:

Discuss amongst the engagement team where the financial statements may be susceptible to material misstatement due to fraud. Gather information to identify the risks of material misstatement due to fraud, including our understanding of internal control and making detailed inquiries to senior management and members of the Council. Using the information gathered in our risk assessment process.

We would like to Laws and regulations obtain your input on these matters. One of the auditor’s objectives in the audit is to perform specified audit procedures to help identify instances of non-compliance with laws and regulations that may have a material effect on the financial statements. We would like know if you are aware of instances of the City not being in compliance with laws and regulations.

Client assistance and readiness Client assistance and readiness are integral to the successful meeting of our targeted report release date. As presented further below, it is also critical in meeting our agreed fee. To facilitate the communication process, we have provided management with a letter detailing expected assistance and the critical milestone dates.

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Deliverables We are committed to We are committed to executing our audit in a most effective, efficient and timely manner. We will executing our audit in a provide the following deliverables to those charged with governance: most effective, efficient and timely manner Initial communication on audit planning; Audit reports on the consolidated financial statements of the City of Orillia, compliance with the federal gas tax agreement, and the financial statements of the Orillia Public Library Board; Communication of audit results; including a management letter that provides our observations and recommendations regarding internal controls based on matters identified during the course of our audit

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 96 of 165 Report to Council – Initial communication on audit planning 8 The City of Orillia For the year ended December 31, 2012

Client service team

We have assembled a team of outstanding professionals to demonstrate our commitment to quality and service to the City.

Engagement member Role Phone Email Michael Bunn Engagement lead 705-797-3012 [email protected] Chris Pauze Audit senior manager 705-797-2996 [email protected] Thomas Turnbull Audit manager 705-797-2999 [email protected]

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Audit timetable

December, 2012 Audit planning

December, 2012 Interim visit

December 31, 2012 Date for all confirmations, including bank, taxes receivable, etc.

April 2013 Year-end visit

May 2013 Preliminary clearance to be provided on draft consolidated financial statements

June 2013 Meeting with Council and presentation of Report to Council – Communication of Audit Results

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 98 of 165 Report to Council – Initial communication on audit planning 10 The City of Orillia For the year ended December 31, 2012

Fee schedule

Current period Our approach to dealing Service proposed/estimated Prior period actual fees* with fees is to avoid fees surprises City of Orillia $ 38,100 $ 37,600 Orillia Public Library Board 4,000 3,850 Gas Tax Compliance Audit 1,500 1,500 Total (before applicable taxes) $ 43,600 $ 42,950

*before applicable taxes

Fee proposal considerations Upfront and periodic discussions are central to our approach in dealing with fees. Our goal is to avoid surprises by having early and frank communication. We wish to provide the City with a competitive price and fair value, while also allowing sufficient audit hours to conduct an effective audit and deliver quality service.

We have established a proposed fee for the audit for the year ended December 31, 2012 that is based on the level of activity and the anticipated complexity of the audit of the City’s financial statements.

The proposed fee is based on receiving the following from management:

Draft financial statements including the notes to the financial statements, All working papers and schedules as outlined in our requirements letter, Trial balance together with reconciled control accounts, All books and records made available to us when requested, and Use of the City’s staff to help us locate information and provide explanations.

Our ability to deliver the services outlined in the agreed timetable and our proposed fee will depend upon these schedules being available/tasks being completed by the due dates. If there are any variances to the above plan, we will discuss them with you and agree to any additional fees before costs are incurred, wherever possible.

Any unforeseen work outside the scope of this proposal will be billed separately after discussion with appropriate City officials and/or the Council.

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Appendix A – Accounting developments

Management Public Sector Accounting Board Effective date assessment of applicability

Section PS 3450 Financial instruments, Section PS The new requirements Management is 2601 Foreign currency translation and Section PS are all required to be currently reviewing the 1201 Financial statement presentation applied at the same handbook section and will apply the new Financial time. Section PS 3450 instruments is a new section standards in the fiscal that establishes standards for recognizing and For governments, the year ending December measuring financial assets, financial liabilities and non- sections are effective for 31, 2016. financial derivatives. fiscal years beginning on Section PS 2601 Foreign currency translation revises or after April 1, 2015. and replaces Section PS 2600 Foreign currency Earlier adoption is translation. permitted. Section PS 1201 Financial statement presentation revises and replaces Section PS 1200 Financial statement presentation. The issuance of these new sections also includes consequential amendments to Introduction to accounting standards that apply only to government not-for-profit organizations Section PS 1000 Financial statement concepts Section PS 1100 Financial statement objectives Section PS 2125 First-time adoption by government organizations Section PS 2500 Basic principles of consolidation Section PS 2510 Additional areas of consolidation Section PS 3060 Government partnerships Section PS 3070 Investments in government business enterprises Section PS 3230 Long-term debt Section PS 3310 Loan guarantees Section PS 4200 Financial statement presentation by not-for-profit organizations PSG-6 Including results of organizations and partnerships applying fair value measurement was withdrawn as a result of the issuance of these sections.

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 100 of 165 Report to Council – Initial communication on audit planning 12 The City of Orillia For the year ended December 31, 2012

Management Public Sector Accounting Board Effective date assessment of applicability

Section PS 3260 Liability for contaminated sites Management is currently This Section establishes the recognition criteria, This section applies to reviewing the handbook measurement and disclosure requirements for reporting fiscal years beginning on section and will apply the liabilities associated with remediation of contaminated or after April 1, 2014. new standards in the sites that either are not in use or resulted from Earlier adoption is fiscal year ending unexpected environmental events (such as a toxic spill encouraged. December 31, 2015. or natural disaster).

Section PS 3510 Tax revenue Management is This Section establishes standards for the recognition, This section applies to currently reviewing the measurement and disclosure of tax revenue in fiscal years beginning on handbook section and government financial statements. or after April 1, 2012. will apply the new standards in the fiscal Earlier adoption is year ending December encouraged. 31, 2013.

Section PS 3410 Government transfers, revised Management is This Section replaces the existing Section PS 3410 This section applies to currently reviewing the Government transfers. This Section establishes fiscal years beginning on handbook section and standards for recognition, presentation and disclosure or after April 1, 2012. will apply the new for government transfers to individuals, organizations standards in the fiscal Earlier adoption is year ending December and other governments from both a transferring encouraged. government and a recipient government perspective. 31, 2013.

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Appendix B – Letter of Independence

January 18, 2013

The City of Orillia

Dear Council Members:

We have been engaged to audit the consolidated financial statements of the City of Orillia (the City) for the year ending December 31, 2012.

Canadian generally accepted auditing standards require that we communicate at least annually with you regarding all relationships between the City and Grant Thornton LLP that, in our professional judgment, may reasonably be thought to bear on our independence.

In determining which relationships to report, these standards require us to consider relevant rules and related interpretations prescribed by the appropriate provincial institute / order and applicable legislation, covering such matters as:

1 holding a financial interest, either directly or indirectly, in a client; 2 holding a position, either directly or indirectly, that gives the right or responsibility to exert significant influence over the financial or accounting policies of a client; 3 personal or business relationships of immediate family, close relatives, partners or retired partners, either directly or indirectly, with a client; 4 economic dependence on a client; and 5 provision of services in addition to the audit engagement.

We have prepared the following comments to facilitate our discussion with you regarding independence matters arising since July 16, 2012, the date of our last letter.

Non-assurance services provided to the City include the preparation of all financial statements, and proposing of all adjusting journal entries. Appropriate safeguards were implemented and followed to mitigate the threat of independence, such as having management approve the financial statements and adjusting journal entries.

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 102 of 165 Report to the Council – Initial communication on audit planning 14 The City of Orillia For the year ended December 31, 2012

We are not aware of any relationships between the City and Grant Thornton LLP that, in our professional judgment, may reasonably be thought to bear on our independence, that have occurred from July 16, 2012 to January 18, 2013.

We confirm that we are independent with respect to the City within the meaning of the Rules of Professional Conduct of the Institute of Chartered Accountants of Ontario as of November 19, 2012.

This report is intended solely for the use of the Council, Council, management and others within the City and should not be used for any other purposes.

Yours sincerely, Grant Thornton LLP

Michael Bunn, C.A. Principal

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd Page 103 of 165 Page 104 of 165 Janet Nyhof

From: Julia Montgomery Sent: February-04-13 8:52AM To: Janet Nyhof Subje~t: FW: Georgian Bay Cycling Route Attachments: GB Cycling Route Terms Of Reference 2012-13.doc; GB CYCllNG ROUTE -5TH ISSUE.docx; GB Cycling Route support letter sample.doc; GB Cycling Route proposed map.pptx

Manitoulin Island Cycling Advocates (MICA) 3.Feb.2013 6152 King St Mindemoya ON POP 1SO 705 377 4471 www.manitoulincycling.com

Dear Members of Municipal Council,

MICA has launched its advocacy role for the Georgian Bay Cycling Route project. The route encompasses all of the Georgian Bay Basin, a portion of the North Shore Rainbow Country, the Bruce Peninsula and Manitoulin Island. It involves three Regional Tourist Organizations and is over 900km in length. It builds on infrastructure achievements completed over the past two years across Northern and Southern Ontario. We are currently in phase two of our FedNor application and have started other funding avenues.

MICA seeks a support letter in principle for the Georgian Bay Cycling Route Project.

The following are some expected benefits of the Georgian Bay Cycling Ronte:

· Opens local and international economic marketing options · Encourages safe, active living all around the Georgian Bay Basin · Brings back tourism to regions bypassed by fonr lane highways · Provides the Greater Toronto Area with a sustainable green holiday option · Assists the M.S. Chi-Cheemaun ferry in attracting more tourists · Links existing infrastructure (e.g., paved shoulders on Hwy 6, Bike Train to Orillia, Park Bus to Owen Sound/Tobermory) · Links with the Trans Canada Trail

1 Page 105 of 165 Please find additional statistics and detailed information attached.

Please also note for your information that: Ontario has made Cycling Infrastructure eligible under the Municipal Infrastructure Investment Initiative, but as we understand it, it must be part of a Municipality's complete Asset Management Plan.

Thank you for your support. Maja Mielonen MICA Chair savouring [email protected]

2 Page 106 of 165 Dear Manitoulin Island Cycling Advocates:

Re:Georgian Bay Cycling Route

Please consider this a letter of endorsement for the Georgian Bay Cycling Route proposed by the Manitoulin Island Cycling Advocates (MICA).

This more than 900 km route, encompassing the Georgian Bay basin, the Bruce Peninsula and Manitoulin Island, will pass through some of the most scenic tourist areas in Ontario. We therefore agree that it will do much to promote cycling tourism in the Georgian Bay area.

We also agree that the route will contribute significantly towards implementation of the Ontario Ministry of Transportation's new Cycling Strategy recommendations (draft paper, 11112). These recommendations include support for "the development of local municipal cycling networks" and "a province-wide cycling network." The GB Cycling Route will encourage the development of local cycling networks and provide important links to northern and southern Ontario. Municipalities are encouraged to integrate "their proposed cycling infrastructure into their asset management plans" to receive funding from the province. Improved cycling infrastructure will mal'e cycling safer and promote a healthier lifestyle.

According to the MTO Cycling Strategy paper, over 600,000 Ontarians ride their bikes on a daily basis. With access to the GB Cycling Route available via ParkBus and Bike Train, cyclists in the GT A are sure to be attracted. We can also see that the route will become a well known cycling destination attracting international cycling tourists. As interest in cycling continues to grow, it is quite likely that, just like La Route Verte in Quebec, the GB Cycling Route will begin to generate "$30,000 per kilometre."

For the reasons stated above, we heartily endorse MICA's proposal for a Georgian Bay Cycling Route.

Yours truly,

Page 107 of 165 GEORGIAN BAY CYCLING ROUTE

• m1ca ~ Manitoulin Island Cycling Advocates

TERMS OF REFERENCE for a Feasibility Study

NOVEMBER 2012

www.manitoulincycling.com

Page 108 of 165 GEORGIAN BAY CYCLING ROUTE

Terms of Reference for a Feasibility Study

Project name: Georgian Bay Cycle Route

Proponents: Manitoulin Island Cycling Advocates (MICA), LAMBAC

Project Background:

The Georgian Bay area has enormous potential for cycling tourism. The proposed Georgian Bay Cycle Route will expand on, and include, already existing cycling tourism areas.

Through the lobbying eff01is of Manitoulin Island Cycling Advocates (MICA), Manitoulin now has paved shoulders on most of Highway 6 plus an established network of cycling routes, (See www.manitoulincycling.com). The Manitoulin Cycling Routes and Road Map was published by MICA in 2012 with funding from LAMBAC and FedNor. The Bruce Peninsula is also an established cycling area with paved shoulders along Highway 6 and a variety of other cycling routes described in Cycling Routes of Bruce County, published by Bruce County. These two areas are c01mected by the MS.Chi-Cheemaun, which has seen an increase of6.8% in cycling tourism during 2011 - 2012. Together with LAMBAC and the Owen Sound Transportation Company, MICA has promoted cycling tomism in both areas by organizing the Annual Manitoulin Bruce Passage Ride. 2013 will mark the third year of the Passage.

To the north of Manitoulin the proposed route already has paved shoulders through the beautiful La Cloche Mountains to Clear Lake south of Espanola. The next part of the tour would run from Espanola to Sudbury. A feasibility study, completed in the fall of2012, 1 provides an alternative route to Highway 17 from Sault Ste Marie to Sudbury • From Sudbury to Parry Sound and around the south end of Geor~ian Bay the route would follow that desctibed in Denis Baldwin's preliminary plan .

Involvement in The Ontario Welcome Cyclist Partnership has been wonderful in c01mecting MICA with the rest of Ontario through the Welcome Cyclists program. MICA was asked to join the Ontario Welcome Cyclists Partnership in the spring of 3 2012 . This Ontario wide partnership makes it possible that all cycling related projects and activities get connected utilizing this integrated web of connections and existing infrastructure to greater potential, such as Park Bus, Bike-Train and such.

1Sault Ste. Marie Tourism www.saulttourism.com I 800 46 1 6020

2 Georgian Bay Cycling Route preliminary 03.02. 2013 by Denis Baldwin [email protected] 3 www.welcomecyclists.ca www.transportationoptions.org/owcp

Page 109 of 165 MICA's new website was created in spring of2012: www.manitoulincycling.com and it was visited over 3800 times in the first six months of its existence. MICA's Vision regarding this project is well reflected in MICA's Constitutional Objectives: • to increase the popularity of cycling on Manitoulin Island • to advocate for safe cycle routes and increase the amount of paved shoulders on local highways • to encourage cycling as a safe, healthy, environmentally-friendly activity for all ages • to educate drivers regarding cyclists and ensure proper signage in a share the-road campaign • to collaborate with other like-minded groups

Project Vision

Our vision is to expand the existing Georgian Bay Coastal Route to target cyclists. http://www. visi tgeorgianbay. com/top-ten-things-to-do-see.cfm? action= 13 Based on present trends, this route will hasten the growth of cycling tourism in our region and enable it to grow to its full potential. The project aims to utilize the northern and southern economic tourism plans and marketing strategies.

MICA has attempted wherever possible to address all the recommendations and findings of the Ontario Ministry ofTranspmiation's 2012 Cycling Route Research Study and the strategic vision of the tluee affected Regional Tourism Organizations- 13, 12 & 7. MICA foresees a unique partnership as the tluee RTOs support the development of the Georgian Bay Cycle Route. This Project is consistent with the strategic directions of all tluee RTOs. See attached list of references.

Needed is a m aster plan, which provides the best linkage between the vatious cycling tourist areas around Georgian Bay. A tentative route has been laid out by Denis Baldwin 4 of Sault Ste. Matie . It travels tluough RTO 13a, 12 & 7. The Georgian Bay Cycle Route takes in parts of Manitoulin District, the District of Sudbury, the District of Pany Sound, the District of Muskoka, the County of Simcoe, Grey County and Bruce County. The proposed route follows existing low-traffic roads, improves unsafe roads, utilizes existing non-motorized multi-purpose trails where convenient, and builds missing links ideally suited for this cycling tourism segment. The Georgian Bay Cycle Route will restore some of the lost tourist traffic to the small towns and villages along Hwy 69 that have lost exposure as they are now bypassed due to four lane highways.

4 Georgian Bay Cycling Route Preliminary by Denis Baldwin preliminary 03.02.2013 denis. [email protected]

3 Page 110 of 165 Economic Benefits

We know that cycling is one of the fastest growing tourism sectors today in Ontario. Combined with the fact that cycle tourists stay on average twice as long in an area than 5 an average visitor , this Cycling route makes therefore economic sense. Our vision is to have the communities along the Georgian Bay Cycling Route realize the economic and health benefits of this development. An RTO 12 study conducted by Laura Peddie in 2011 found that, in the 41 towns and 3,588 businesses consulted, almost 16% (570) of those businesses have earnings derived from tourism.

MICA's vision for The Georgian Bay Cycling Route includes cormecting and marketing to the International and the Southern Ontario cycling market. There are over 900,000 6 cyclists in the city of Toronto alone . Top market data found that Ontario is appealing for USA cycling tourise. The Bike Train to Orillia and Park Bus8 to Owen Sound are making it possible to fly in to Toronto, take one of these public transportation options to connect to the proposed cycling route out of town and cycle around the beautiful Georgian Bay waters.

Economic benefits are also created by local residents who use cycle routes. A Quebec study of La Route Verie done in 1996 indicates that 85% ($17Million) of 9 funds spent are by local route users . A 2009 presentation infonned that an estimated $134 million is spent armually by cycle tourists on La Route Verte's over 4000 km 10 interconnected trail system . This is also supported by a study completed on the Georgian Trail in Collingwood, showing that 36% of trail users come from within 20 1 1 minutes of the trail •

The Georgian Bay Cycling Route will benefit the health, vitality and overall well-being among individuals who cycle for enjoyment and commuting reasons. Cycling is a proven benefit health. A University of B.C. study dated March 2012 found that people who cycle 12 25 km per week have less than Yz the risk of heart disease than those who are inactive • Data from national surveys of travel behaviour and health indicators show that countries 13 with the highest levels of cycling and walking have the lowest obesity rates . A study of physical activity and Type 2 Diabetes shows a 35% reduction in risk with at least 30

5 Andrew McEvoy, Tourism Australia, 2006 Australasian Cycle Tourism Conference http://www.tourism.australia.com/content/Niche/CycleTourismConferencePresentationNov2006.pdf 6 Cycle Tourism Research prepared for transportation options 18.Nov. 2010 www.sustainabletourism.net 7 Cycle Tourism Research prepared for transportation options 18.Nov. 2010 www.sustainabletourism.net 8 www.transportationoptions.org 9 Economic Benefits of Trails "Trail monitor 1" Go for Green www.goforgreen. ca 10 Jean Francois Pronovost. La Route Verte Story: From Dream to Reality. Ontario Cycle Tourism Fomm presentation. 2009 www.ontariocycletourismforum.ca 11 Trail Inventory and research in RIO 12, condensed report RTO 12 research committee June 20 20 11 12 Bicycling: Health Risk or Benefit? University of British Columbia Medical Joumal 3 2 2012 13 Bicycling: Health Risk or Benefit? University of British Columbia Medical Joumal 3 2 2012

4 Page 111 of 165 minutes per day of commuting by bike or on foot, a greater reduction than with physical 14 activity dming leisure time or at work . Objectives of the Feasibility Study

1. To solicit support from all stakeholders. 2. To develop and adopt a master plan route map. 3. To evaluate all safe cycling needs of the entire route. 4. To identify and provide creative solutions for missing route links. 5. To estimate costs of building the route.

Anticipated Support

Pmtners RTO 13a, 12 &7 Ministry of Transportation Ministty of Tourism Mini stry of Health MPP Michael Mantha MP Carol Hughes FedNor Georgian Bay Destination Development Partnership Georgian Bay World Biosphere Reserve Owen Sound Transpmtation Company Municipal Economic Development Organizations OPP Regional Economic Development Agencies Northeastern Ontario Tourism Ontario Tourism Marketing Partnership Cooperation Community Futures Development Corporations MTO Subcontractor: DBi DeAngelo Brothers corp. MTO Subcontractors along Hwy 69

Contacts: MICA Maja Mielonen 6152 King St. Hwy 542 Mindemoya ON POP l SO 705 377 4471 www.manitoulincycling.com

mica ~

LAMBAC Mary Neider 50 Meredith St. Gore Bay ON POP lHO

14 Bicycling: Health Risk or Benefit? University of British Columbia Medical Joumal3 2 2012

5 Page 112 of 165 Addendum

1.) MTO, Transportation Policy Branch, Cycling Route Research Project, dated June 2012, Point 10 under Key Findings: that one organization shall co-ordinate this effort and concludes that our RTO organizations are well-connected and able to lead in this role.

2.) The Georgian Bay Cycling Route project fits with the Northern Ontario Tourism Marketing Strategy and all three RTO reports.

3.) Samples extracted from Northern Ontario Tourism Marketing Strategy 2011-2017 RTO 7 Plan Moving towards Sustainable Tourism RTO 12 Destination Development Plan- fmal report August 2011 RTO 13 Strategic Plan

4.) Northern Ontario Tourism Marketing Strategy 2011-2017 P.24 Ontario should focus ... niche tourism experiences ... eco tourism. Prioritize niche product opportunities with highest potential to attract tourists. E.g. eco tourism for future development. P.55 (The strategy recognizes, that there is a lack of emphasis on touring products, Such as cycling in Rainbow Cmmtry and Ontario's Near North.) P.l22 Global warming and high gas prices have also brought sustainable and green tourism to the forefront. Consumers are increasingly conscious of the impact they have on the environment, and tourism is not the exception. This is an emerging trend ... .in terms of development and positioning opportunities ...

5.)RTO 7 P. 3 recommend cycling as an alternative P. 7 Transportation : All recommendations under this subheading will benefit from our project P.8 Visitor Stewardship: have a manned bicycle parking area

6.) RTO 12 P .11 strategies, initiatives and activities: item 16 develop and promote routes and trails e.g. cycling item 24 advocate for improved transportation structure throughout the region item 34liaison with other RTO's for joint marketing and development (All these points are deemed high priority) P.35 RTO 12 has an initiative to develop a "green certification" P.38 noted weakness: poor transportation network. Consideration: increased advocacy to lobby for improvements P.39 Sp011 tourism promotion is noted

7.) RTO 13a has identified a lot of trends and opportunities in the 2012-2015 Strategic Plan P. 8 Trends: Changing travel Opportunities: cater to niche market

Page 113 of 165 P.9 Trends: High fuel cost Opportunities: non-motorized low cost travel P.IO Trends: Fiscal Budget Cutbacks Opportunities: creating industry partnerships (finding unique solutions)

7 Page 114 of 165 GEORGIAN BAY CYCLING ROUTE

PRELIMINARY ISSUE

PREPARED BY

Denis Baldwin

Page 115 of 165 GEORGIAN BAY CYLING ROUTE

INTRODUCTION

The Georgian Bay Cycling Route will stati adjacent to the ferry tenninal in South Bayrnouth on Manitoulin Island and extend around Georgian Bay until it reaches the ferry terminal at Tobennory at the tip of the Bruce Peninsula. The route will take in parts of Manitoulin District, the District of Sudbury, the District of Parry Sound, the District of Muskoka, the County of Simcoe, Grey County and Bruce County. The ferry service provided by the Chi Cheemaun operating between Tobermory and South Bayrnouth will complete the circle. The majotity of this route already exists in the form of quiet paved roads which provide an alternative to main highways such as Hwy 17 and Hwy 69. There are currently three gaps which wi ll be discussed later in this document. As of November 2012 all the useable sections of the route have been added to Google Maps under "Bicycling" and can be followed after zooming in sufficiently.

THE ROUTE

SOUTH BAYMOUTH TO MIKKOLA

Stariing at South Bayrnouth the mam route on Manitoulin Island will follow Hwy • 6 northwards to Little Current where the mainland is reached via the swing bridge, and then continues north to Espanola. Communities along Hwy 6 include Manitowaning (requiring a short detour) and Sheguiandah. The scenis lookout east of Sheguiandah offers a wide panoramic view of the North Channel. Hwy 6 has paved shoulders about one meter in width. Traffic volumes south of Espanola are typically less than 4000 vehicles per day, and do not include a large number of long distance transport trucks.

Page 116 of 165 An alternate route on Manitoulin Island, which takes in more of the island diverges from Hwy 6 onto Hwy 542. This highway leads north then west through Sandfield and Big Lake to Mindemoya, taking in views of Lake Manitou and Big Lake. From Mindemoya the route continues west along Hwy 542, passing the southern tip of Mindemoya Lake. At Britainville Hwy 542 turns north and takes the route to the junction with Hwy 540 and Hwy 540B. The Town of Gore Bay may be visited by continuing a short distance north on Hwy 540B. Hwy 540 is followed eastwards through Kagawong, and after dipping south around West Bay passing through M'Chigneeg, turns towards the north east and after passing Cold Springs continues to Little Current. The Hwy 6 route is re-joined in Little Current.

After Espanola the route which is also intended to be used for the bike route from Sault Ste Marie will follow the Jacklin Road east until Hwy 17 is reached at Lorn e. Between the end of the Jacklin Road and the beginning of the Old NairnRoad near Nairn Centre there is currently a 7 km gap where Hwy 17 must be used. The Township of Nairn and Hyman has expressed a strong desire to construct a bridge across the Spanish River on the north side of Nairn Centre. This would connect Nairn Centre to the old Headquarters Hill Road and the Sand Bay Road. The project would include hard surfacing of these roads, providing an alternative to Hwy 17, which would eliminate 6 km of the gap where Hwy 17 must currently be used.

From Nairn Centre a chain of secondary paved roads will be followed via Worthington to Whitefish joining Sudbury Regional Road 55 at the end of Graham Road. At Mikkola Regional Road 55 will be vacated to take advantage of quieter roads which will after passing through Mildcola will follow Mikkola Road to the Kantola Road.

SUDBURY CITY ROUTES

Two alternate routes through the core area of Sudbury will be identified diverging at the junction between the Mikkola Road and the Kantola Road.

The Sudbury Downtown Route will head north on the Kantola Road, and then follow Moxam Landing Road, Gibson Road and Southview Drive to reach and cross Hwy 17. The current plans of the MTO include for the installation of an underpass where Southview Drive currently crosses Hwy 17 on the level. Also a new South Service Road will replace the currently gravel surfaced Gibson Road. As shown on Goog1e Maps the route continues east through Sudbury, taking advantage of traffic lights on McLeod Street to cross the busy Regent Street and reach Hyland Drive. After jogging a few meters on Connaught, Wembley Drive, Marion Street and Worthington Crescent will be used to reach the Nelson Street Bridge over the Canadian Pacific Railway. After crossing the railway the route continues east taking advantage of the marked bike lanes on Howey Drive, Bellevue Avenue and Bancroft Drive. Approaching Coniston Bancroft Drive becomes Allan Street. Currently the route is shown on Google Maps as joining Hwy 17 at Birch Street. From Birch Street there is currently a gap requiring the use of Hwy 17 between Coniston and Wahnapitae for a distance of 4.5 lm1. There is however a trail which extends from the end of East Street in Coniston following alongside the railway line and which com1ects with Laren Street in Wahnapitae. Subsequent paving of this trail would all but eliminate this gap. After crossing the Wanapitei River Hwy 537 and the Old Wanup Road will be used to reach the Estaire Road. The Estaire Road is the fonner Hwy 69 a11d has wide paved shoulders, although very little traffic.

Page 117 of 165 The Sudbury Bypass Route or Long Lake Route turns south along the Kantola Road and then continues along Finnwoods Road, Moxam Landing Road, Melius Road, Lammis Road, Sandy Cove Road and Sunnyside Road to Long Lalce Road. Long Lake Road is followed by McFarlane Lalce Road and South Lane Road which connects with Hwy 69. The route then follows Hwy 69 south as far as the Estaire Road which is taken to the junction with the Old Wanup Road. This junction is the point where the two alternative routes in the Sudbury area converge again, or diverge depending on the direction of travel.

WANUPTOPARRYSOUND From the junction with the Old Wanup Road the route proceeds or continues along the Estaire Road through Estaire to the point where it swings into the Trout Lalce Road. During 2012 the MTO prohibited cyclists on Hwy 69 from a point near the north end of the Estaire Road to a point south of the intersection with Hwy 637 which accesses Killarney Provincial Park. A substantial amount of political lobbying will be required to re-establish a bike route in this area. Work is currently in progress to upgrade Hwy 69 between Parry Sound and Sudbury from a two lane highway to a four lane divided full freeway. Currently cyclists from the south can reach the north end of the Shebeshekong Road south of Point au Baril before having to use Hwy 69. When this project is complete cyclists will benefit from a continuous chain of secondary paved roads reaching as far north as the junction with Hwy's 607 and 64, north of the French River. It is clearly apparent that the MTO has no plans to allow for cyclists northwards from this point on the Hwy 69 route, although the option of following Hwy 64 to Noelville followed by Hwy 535 to Hagar will presumably remain. Central to this gap is the old Hwy 69 in the Murdoch River area, which provides access to the fonner Burwash Correctional Facility, now used by the Canadian Arn1ed Forces. This old section of highway has the ability to accmmt for some 10 km of a bike route off the new four lane highway. An examination of satellite imagery of the area between Estaire and the Burwash access road indicates an old right of way extending between these two locations. This has all the appearances of having been a temporary railway built in the early 1900's to aid in the construction of the CPR's Toronto to Sudbury railway. This extends about 3 km slightly east of Hwy 69 and presumably could be the basis of a bike path connecting the south end of the Estaire Road with the end of the old Hwy 69 at Burwash. The 3'd Edition of the Backroad Mapbook for Northeastern Ontario indicates that this trail is on Crown Land. Reference to Stantec plans for the four lane highway now complete in this area suggest that a bike path of some 3.6 km would be sufficient to connect from the point where the Estaire Road becomes the Trout Lake Road to the new access road into the Burwash area. While most of this route is east of H wy 69, a crossing of some sort will be needed to hook up with the old alignment ofHwy 69 near Burwash. After crossing the highway north of the new truck inspection lanes the bike route would need to parallel the highway within the highway right of way for some 1270 meters until the point where the old highway now swings into the new Burwash entrance road. This could be reduced to about 900 meters if the old Bmwash entrance road was used.

Page 118 of 165 South of the Murdoch River although cyclists are not currently prohibited, the old route around the Murdoch River curves has been blocked off. Examination of the Stantec drawings for the four lane suggest that the old two lane highway will still exist for some 640 meters south of the centreline of the existing Murdoch River culvert. This is only two kilometres from the yet to be built Crooked Lake Road interchange. The four lane plans include for the extension to the interchange of an existing forest access road. The existing forest access road after a few twists and turns crosses the CP Rail line, the Murdoch River and after a few more bends heads due east connecting with the Delamere Road 6.3 km north ofHwy 64 at Alban.

As noted the junction with Hwy 64 will mark the beginning of a continuous chain of secondary roads which will include Hwy 607, Hwy 529, the Shebeshekong Road, parts of the existing two lane Hwy 69, some new service roads, the Nobel Road and Parry Sound Drive extending to Parry Sound. The bike route will follow these roads. Two routes have been indicated on Google Maps showing the route through the centre of Parry Sound. One follows the main streets including Church Street and Seguin Street to reach Bowes Street, while an alternative route follows Cascade Street and River Street to avoid the busier Seguin Street.

PARRY SOUND TO ORILLIA

From Bowes Street in Pany Sound Oastler Park Drive (the original alignment of Hwy 69) is followed as far as Rankin Lake Road which in turn provides a route over H wy 400 connecting to the recently named Lake Joseph Road, which continues south to Foot's Bay. The Lake Joseph Road, a former alignment of H wy 69 is almost deserted and has wide paved shoulders. South of Gordon Bay a loop route following Hwy 612 provides access to the Town ofMacTier. Continuing south from MacTier on Muskoka Road 11 , followed by a left turn onto the Lake Joseph Road the main route is regained at Foot's Bay. At Foot's Bay the route continues along Muskoka Road 169 south through Bala as far as Tonance. From Ton·ance Muskoka Road 13 , the Southwood Road is followed south as far as Canning Road. The Southwood Road is a key road for cyclists because it provides the only route to the south without crossing to the east of H wy 11. This road is paved and of two lane width but is very twisty. The constant bends on this road effectively restrict motor vehicle speeds to little more than 50 kph. As such it is an excellent bike route which is quite scenic and one which takes in the Torrance Barrens area. The route continues along the Catming Road in an approximately westerly

Page 119 of 165 direction to the Hamlet Swing Bridge in order to cross the Severn River. One of the objects of choosing this route is to avoid any use of the nearby Hwy 11 . After crossing the swing bridge and negotiating the Peninsula Point Road the South SpatTow Lake Road is followed as far as the junction with the Cambrian Road. It is proposed that the junction between the South Span-ow Lake Road and the Cambrian Road could subsequently be a connecting point for a bike route to Huntsville and North Bay, and perhaps more significantly a route across eastern Ontario leading to the Province of Quebec, and La Route Verte at Shawville. The route continues from this point in an approximate south westerly direction along Cambrian Road through Hampshire Mills, then along the Burnside Line and Division Road West as far as the Wainman Line. The Wainman Line provides a safe crossing of Hwy 12 at a junction controlled by traffic lights. Beyond Hwy 12 this road becomes Line 15 which is followed as far as the junction with the Bass Lake Side Road East. Google Maps have been edited to show a short finger route easterly along the Bass Lake Side Road with the purpose of reaching the shopping mall on the west side of Orillia.

ORILLIA TO COLLINGWOOD (VIA MIDHURST AND ANTEN MILLS)

The route is cunently shown on Google Maps continuing on 15th Line as far as the Old Banie Road which is followed just as far as 14th Line. Subject to a future inspection of the 14th Line north of the Old Banie Road the route may be relocated on to the northern section of 1 the 14 h Line in order to avoid the Old BatTie Road. South of the Old BatTie Road the 14th Line is followed almost to Hwy 11 where the Oro - Medonte 15th/16th Side Road is joined. This is followed by a short section of the North Line 3 as far as the Ski Trails Road, which in turn becomes the Partridge Road after crossing Hwy 93. The route continues after the end of the Partridge Road n01thwards along the Old 2"d Road and then Pooles Road into Midhurst.

Page 120 of 165 Highway 26 is crossed in Midhurst by way of the Findlay Mill Road and the Snow Valley Road which in turn is followed as far as Wilson Drive. The intersection between Snow Valley Road and Wilson Drive provides a connecting point with two alternate routes leading to the south side of Barrie, and ultimately to Vaughan and Toronto. In order to avoid riding along the busy Hwy 26 the route proceeds north on Wilson Drive, crossing Hwy 26 again and then continuing on to Anten Mills where the Horseshoe Valley Road is followed westerly for a few hundred metres until the Coughlin Road is reached. The route then continues roughly northwards along the Coughlin Road, Rainbow Valley Road West and Phelpston Road as far as Phelpston. This route crosses the North Simcoe Rail Trail which is unpaved, and then runs alongside it to Phelpston. At Phelpston the route turns west on to Flos Road 4 which leads successively to Vigo Road, 1 Concession 12 Sunnidale and 27 and 28 h Side Road Nottawasaga. Hwy 26 is crossed again 1 north of Stayner on the 27 and 28 h Side Road. After crossing Hwy 26 this road becomes hard packed gravel for one rural block extending to Fairgrmmds Road. Fairgrounds Road is followed northwards to Side Road 33 & 34 Nottawasaga which in tum is followed in a westerly direction as far as the Concession 10 North Nottawasaga Road. This is followed north to its end where a short trail makes a connection with the Georgian Trail. A short detour east along Mountain Road provides access to 151 Street in Collingwood which has a number of services for the traveller including Skis and Bikes and a number of restaurants.

MIDLAND- PENETANGUISHENE ROUTE This is an alternate route which takes in Waubaushene, Victoria Harbour, Midland, Penetanguishene and Wasaga Beach. On reaching Burnside Line after following Cambrian Road a right turn is made on to Burnside Line. This is followed in a north westerly direction as far as Foxmead Road, which in tum is followed across to Balkwill Line. The route continues along Balkwill Line to the north west. After crossing Mt. Stephen Road the Balkwillline changes its name to Taylor Line. Taylor Line ends at the Upper Big Chute Road which is followed in a south westerly direction as far as the point where it turns to the south east. The very short North River Drive leads to Quarry Road. Quarry Road initially heads north west and then after a series of bends crosses Hwy 400 on an overpass before reaching the Duck Bay Road. The route turns south on to the Duck Bay Road and accesses Waubaushene via a single lane bridge protected by traffic lights. A left turn on to Coldwater Road brings the route to the Tay Shore Trail. The Tay Shore Trail is an asphalt surfaced non-motorized trail which follows past Victoria Harbour, Port McNicoll, Sainte Marie Among the Hurons, and the Martyrs Shrine before reaching the vicinity of the Tiffin Basin. At this point a public road is followed for some 300 metres tmtil the end of the Midland Rotary Waterfront Trail is reached. The route continues on this trail along the Midland waterfront, tenninating on Marina Park Avenue a short distance from Sunnyside Drive. Midland has a number of attractions for the tourist. Well worth a visit is the Huronia Museum and Huron Ouendat Village located adjacent to Little Lake Park.

Page 121 of 165 On exiting Marine Park A venue a right tum on to Sunnyside Drive leads successively to Harbour View Drive and Fuller Ave. Fuller Ave is followed north as far as Robert Street E 111 Penetanguishene, a distance of about 3 km from the manna 111 Midland. Robert Street E. which is one of the principal streets in Penetanguishene becomes Robert Street W. after crossing Main Street. The Waterfront Park in Penetanguishene marks the beginning of the North Simcoe Rail Trail, although this is not used by this route. A major point of interest in Penetanguishene is Discovery Harbour accessed by Fox Street off Robert Street E. This historic displays include HMS Tecumseth.

The route continues west along Robert Street W. Followed in tum by Lafontaine Rd E. and Concession Rd 13 E. This becomes Concession Rd 13 W. after crossing County Rd 6 and is followed to Tiny Beaches Rd N. in Tiny Township. The route follows Tiny Beaches Rd N. in a south westerly direction close to the shore of Nottawasaga Bay. At Balm Beach Rd the name changes to Tiny Beaches Rd S. After a number of twists and turns Archer Rd is reached. Archer Rd marks the boundary between Tiny Township and the Town of Wasaga Beach, and at that point the name of the road changes to River Rd E. River Rd E continues parallel to the shore of Nottawasaga Bay until Eastdale Drive is reached. After a shoti jog of about 100 metres on Eastdale Drive River Rd E. becomes a wider road with paved shoulders. At Main Street River Rd E. ends and a shoti jog on Main Street leads to Mosley Street after crossing the Nottawasaga River. Mosley Street is one of the main streets in Wasaga Beach. It is followed as far as 2i11 Street N. This section includes a short jog south east on 18th Street N. In order to avoid the busier section of Mosley Street 27th Street N. is used to reach Mccague Street which is closer to 1 the shore. At 36 h Street N. the route jogs over to Shore Lane, the closest road to the shore. Shore Lane is a narrow paved road punctuated by a number of stor, signs which have the effect of eliminating high speeds. Shore Lane is taken all the way to 7011 Street N. which is followed back to Mosley Street a shoti distance from the old aligmnent of Hwy 26. After crossing the old aligmnent of Hwy 26, Collingwood Airport Road leads to Side Road 33 & 34 at Fairgrounds Road N. where the alternate route from Midhurst and Anten Mills is joined.

Page 122 of 165 COLLINGWOOD TO OWEN SOUND

The Georgian Trail makes use of the roadbed of the former Northern Railway between Collingwood and Midland. This trail follows closely Hwy 26, initially keeping to the south side of that highway. Just outside Thornbury the trail crosses to the north side of the highway, and after some short detours away from the original route of the railway continues to its termination at the harbour in Meaford. The trail has been surfaced with stone dust which is quite rideable even with natTow road bike tires. After crossing the bridge at the harbour Bayfield Street, Nelson Street and Pearson Street are followed to Miller Street which becomes Grey Road 12. At Oxmead where Grey Road 12 turns south the route continues west along Side Road 16 as far as the 11th Line. The 11 111 Line heads south and after crossing the Bighead River reaches the Gerald Sholit Parkway at Elmhedge. This is followed in a westerly direction until the 151 Concession Road is reached just a few hundred metres south of the junction with Grey Road 18. The route continues in a westerly direction along Grey Road 18, crossing Hwy 6/ 10 at Rockford before reaching the Inglis Falls Road about 5 km from the centre of Owen Sound. The Inglis Falls Road as its name suggests passes the access road to Inglis Falls Conservation Area which is well worth a visit. Adjacent to the falls where the Sydenham River tumbles over the edge of the Niagara Escarpment is located an old 19 century grist mill. Beyond the falls the route descends towards a junction with the 2nd Ave S.E. This road continues to descend until the access road to Harrison Park is reached. HatTison Park includes a camping area and an aviary with an extensive collection of native birds. The late author and humorist Stephen Leacock would have described many of these birds as being of the "most expensive kind". The route continues on along 2nd Ave E crossing the Sydenham River and then tums west on to gth Street Ere-crossing the Sydenham River and then turns north again on to 2nd Ave W. 2nd Ave W 1 leads to 10 h Street E which is the main street of Owen Sound and is also the route of Hwy 2 1, which eventually follows the shoreline of Lake Huron much of the way to Sarnia. For cyclists needing repairs Bikeface Cycling, recommended by Welcome Cyclists is located only a few 111 metres east of 2nd Ave W on 10 Street E. There are numerous restaurants to choose from throughout Owen Sound.

Page 123 of 165 OWEN SOUND TO WIARTON

After crossing lOth Street E. The route continues north on 2nd Ave W. At 11th Street W. A short detour over to 1st Ave W. Leads one to the Owen Sound Marine and Rail Museum, located in the former Canadian National Railway passenger station. The museum belies Owen Sound's fonner importance as a Great Lakes port and industrial centre, which was served by branches of both the Canadian Pacific and Canadian National Railways. The 2nd Ave W. Becomes the Eddie Sergeant Parkway as one progresses north followed by 3rd Ave W. This in tum leads to Grey Road 1. Bike lanes are marked on Grey Road 1 from East Linton Side Road W. And extend as far as the Kemble Women's Institute Lookout Park. An alternate route tlu·ough pari of this area is provided by the Balmy Beach Road which has a lower speed limit and is closer to the shoreline. If this altemative is used the Church Side Road E. leads one back to Grey Road 1 . The route climbs gradually as one proceeds north along Grey Road 1. Accordingly the Kemble W.L Lookout Park provides an excellent panoramic view out over the Owen Sound, which gave its name to the nearby city. Two altemative routes are shown on Google Maps extending from this point onwards to Oxenden east of Wiarton. Grey Road 1 which is the longer route descends to the east from this point to the shoreline where it turns north to follow the lakeshore to Big Bay and Oxenden. This route includes two or three lakeside parks and passes by the scenic Skinner's Bluff Conservation Area. One should note that apart from the park areas access to the lakeshore is limited by private property. In the vicinity of Big Bay marked bike lanes although somewhat nan·ow are provided along Grey Road 1.

The alternate route from the Kemble W.I. Lookout Park continues north on the Kemble Rock Road to Kemble where a turn to the west is made on to Concession 20 which leads to Wolseley. At Wolseley the route turns north on Centre Road passing Lake Charles where a tum is made to the west on to Concession Rd 24 which continues the rest of the way to Oxenden. A point of interest on Concession Rd 24 is the Regal Point Elk Farm. At Oxenden this route joins the shoreline route using Grey Road 1 and continues into Wiarton.

Page 124 of 165 WIARTON TO TOBERMORY

Grey Road 1, Frank Street in Wiarton joins Hwy 6 just south of the centre of Wiation. Wiation has a statue of Wiarton Willy, the groundhog, in the waterfront park. The route continues north along Hwy 6 passing the junction with Bruce Road 13. Bruce Road 13 is the beginning of a bike route identified on Google extending as far as Lucknow without a break. One day subject to fUiiher investigation it is hoped to extend this route as far as London. Just outside Wiarton a tum is made on to Bruce Road 9 which briefly goes alongside Colpoy's Bay. Bruce Road 9 is a two lane width paved road which provides a quieter altemative to Hwy 6 for some distance. This road is followed north through Ban-ow Bay to a point just south of Lion's Head where it tums west. This point, the beginning of Main Street marks the crossing of the 45111 Parallel. Lion's Head is located adjacent to a small bay on Lake Huron which includes a marina, a public beach, park and a lighthouse. Proceeding north the Main Street becomes the Isthmus Bay Road, which in tum leads to the Forty Hills Road. The Everatt Side Road provides a connection to Hwy 6. The Fotiy Hills Road is initially paved but changes to hard packed gravel at Caudle Side Road. The surface typically has three smooth sections across the width, each approximately one metre wide. As its name suggests it provides for a challenging ride for almost 4 km with a series of bends and short hills. At Lindsay Road 5 it becomes the East Road which is paved northwards as far as Bametts Drive. At this point it reverts to a rideable hard packed gravel surface for the last 2.6 km to the Dyers Bay Road which is paved. Dyers Bay Road is followed in a westerly direction for just over 4 km to Hwy 6. Hwy 6 extends nmih to Tobermory, a distance of some 24 km. On this last stretch a side trip on the Cyprus Lake Road leads to the Cyprus Lake National Park Campground, with its extensive hiking trails. The Georgian Bay Trail leads to a limestone grotto on the shore of Lake Huron.

Tobermory at the top of the Bruce Peninsula is the boarding point for the Chi Cheemaun feny to Manitoulin Island. Tobermory, obviously named after Tobennory on the Isle Of Mull in Scotland's Inner Hebrides caters essentially to tourists with several restaurants, gift shops, motels and a marina. A side trip on Big Tub Road around a long nan·ow bay leads to the Big Tub Lighthouse.

Page 125 of 165 Prepared By

Denis Baldwin

5th Issue 201 3/02/03

Page 126 of 165 Page 127 of 165 Page 128 of 165

CANADIAN FEDERATION OF UNIVERSITY WOMEN ORILLIA

Email: [email protected] Website: www.cfuworillia.org

February 5, 2013 Mayor Angelo Orsi and Members of Council 50 Andrew St. S., Suite 300 Orillia, Ontario L3V 7T5

Dear Mayor Orsi and Members of Council,

The Canadian Federation of University Women (CFUW) advocates for women's equality in Canada and abroad, and is concerned with a wide range of other public policy issues important to women, including: aboriginal affairs, education, the environment, peace, justice, human rights, plus access to affordable regulated child care and early learning.

CFUW Orillia is concerned about the impending closure of the Orillia Central Preschool. This child care centre serves the downtown core, offering regulated, affordable, accessible child care and early learning to over 76 families per day or 380 families per week. The families vary from double income professionals to single parent/teen mothers trying to complete their education at The Learning Centre.

Although, 60% of the parents pay full fees, 40% of the families are subsidized. The cost of child care is a major concern for families, and the ripple effects of not having this benefit are significant. If a parent cannot secure quality child care, he or she may be unlikely to sustain employment or attend school. If a young teen mom loses the benefit of quality subsidized day care, regrettably, she may decide not to continue with her schooling instead going onto Ontario Works therefore becoming a financial burden on Orillia rather than a financially contributing member of our community.

One of the benefits of a child care centre such as the Orillia Central Preschool is the care given by educated Registered Early Childhood Educators or RECE’s. RECE’s provide services that are vital to the health and education of the children that attend the Preschool plus this has a ripple effect in the community at large. When children are nurtured in a caring, safe and stimulating environment, they are more likely to be successful when they start school.

The Orillia Central Preschool is also a partner with Catalpa Early Intervention, assisting many families who have children with special needs. This type of service is essential to the development of these children and the support of families that struggle with children who have learning or social disabilities.

Mayor Orsi and Members of Council, the cost of child care makes it inaccessible for many middle income families and out of reach for families that struggle financially. If the Orillia Central Preschool were to close, many families would not have the income to make up the cost between the subsidy they receive and the actual cost of child care. This would create a ripple effect in Orillia for all members of the community. Families would not be able to afford to participate economically in our community and their children would not receive the quality care that enables them to go onto school and be successful in their education.

CFUW Orillia is asking you and the Orillia Council to consider the effects that the closure of the Orillia Central Preschool would have on the 76 families that rely on quality, affordable, regulated child care in a central location in our community. We look forward to your response.

CFUW Orillia has 78 members locally, is a member of Ontario Council of CFUW. Our club is also a member of CFUW National a non- partisan, voluntary, self funded, bilingual and non-governmental organization of women university graduates in 110 Clubs across Canada that works to improve the status of women and girls, education, peace, justice and human rights. CFUW holds special consultative status at the United Nations and is represented at the Sectoral Committee on Education of the Canadian Sub-committee for UNESCO. CFUW is the largest of 61 national affiliates of the International Federation of University Women (IFUW).

Sincerely,

Janice Napp, President CFUW Orillia [email protected] 705 835-0094 Page 129 of 165 Page 130 of 165 'Tiie Salvation .9Lrmy RECEIVED Community and Family Services 157 Coldwater Rd. W. FEB 1 9 2013 P.O. Box 2309, Orillia, Ontario L3V 6S2 Tel: (705)326-3472 Fax: (705)326-0994 CLERK'S DEPT.

February 13, 2013

City of Orillia City Centre 50 Andrew St S Orillia, ON L3V 7T5

Dear Staff of City of Orillia;

The 2012 Christmas season has now begun to wind down, and we are in full swing of our regular services and programs. However, we would like to take this time, on behalf of the Community and Family Services Department, to extend a huge and sincere thank you for your donation of toys this Christmas season.

Your generosity for the Christmas Champaign enabled The Salvation Army to assist over 500 families this year. Each family received toys of their choice for each child, and a full food hamper (with all the supplies for a Christmas dinner, as well as extra food for continued support during the holidays). We are very grateful to you for partnering with us. Without your generosity, we wouldn't be able to offer the help we do to the needy in Orillia.

The help doesn' t end at Christmas. Throughout the year we offer a variety of family service programs: Food Bank, ABC School Lunch Box program, vouchers for clothing/transportation, Morningstar Park outreach, Budget Program, Community Volunteer Income Tax Program and the Christmas Campaign. All donations are gratefully accepted and stay directly in our local community.

May God Bless you throughout the year!

Sincerely,

Captain James Mercer Linda Goodall Office/Corps Pastor Community & Family Services Coordinator

Page 131 of 165 Page 132 of 165 From: Grace Isgro To: Janet Nyhof Subject: FW: Hillcrest School Date: February-13-13 2:53:26 PM

From: Bob Gauldie Sent: Wednesday, February 13, 2013 12:41 PM To: MAYOR EMAIL Cc: Wayne Gardy; Patrick Kehoe; Pete Bowen; [email protected]; Michael Fogarty; Paul Spears; [email protected] Subject: Fwd: Hillcrest School

This letter was sent to Tony on the 11th as you all can see, please read and consider its contents.

Begin forwarded message:

From: Bob Gauldie Date: February 11, 2013 1:15:59 PM EST To: [email protected] Subject: Hillcrest School

Hello Tony:

I have written you on a few occasions and find myself once again sitting at my computer wishing to express my concern. I have always been very pleased with your quick replies and understanding of what is good for Orillia. I am aware that you are a big supporter of creating a Park at the Hillcrest School and demolishing the building. I was disappointed to see in the paper that this is your stance. I do understand that people will not always agree; however, I am having real difficulty understanding why Orillia is choosing to tear down a perfectly viable building that could provide so many positive situations in our ward. The newspaper seems to only support the Hillcrest Manor project and it appears that the only reluctance is on the Council. I am sure that I do not have all the information, but with the information I do have, it seems like such a win/win/win situation for all to go ahead with the Hillcrest Manor Project. There still would be ample room for a lovely park as well as a wonderful service for our aging population and day care as well. How could this not be a grand choice for that piece of property. If you could enlighten me as to what factors I am missing, I look forward to better understanding your stance. However, at this point I must let you know that my husband and I are very much against the Park proposal and would like to see the Hillcrest Manor Project go forward.

Thank you for your time and consideration in reading our letter,

Sincerely,

Lynn Murray and Bob Gauldie

Page 133 of 165 Page 134 of 165 B113112B13 11:57 7B5329B32B ___G"-B .CAMPBELL PAGE B1/ B1

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Page 135 of 165 Page 136 of 165 From: Grace Isgro To: Janet Nyhof Subject: FW: open letter to Mayor and council Date: February-15-13 9:21:02 AM

From: The Rad Sent: Thursday, February 14, 2013 7:02 PM To: MAYOR EMAIL; Patrick Kehoe; Pete Bowen; Linda Murray; Michael Fogarty; Paul Spears; Andrew Hill; Tony Madden; Wayne Gardy Subject: open letter to Mayor and council

Open letter to Mayor and Council

I have been following the Hillcrest debate but as you know , when things hit closer to home things sometimes wake you up. For example , my father entered the emergency dept. at OSMH on Sunday Feb.3 at approx. 4pm .He was admitted at 8pm however there were no beds available so he remained in the emergency dept. for 27 hrs. At 11pm Mon. Feb 4 he was finally transferred to Soldiers one.

This experience brought to my attention the deputation made by OSMH CEO Elizabeth Riley .I re read the deputation and it seems there are always people in the emergency dept. waiting to be transferred to a ward bed and people in a ward waiting to go to a care center. Those numbers differ from day to day but they are not small numbers .

I believe the Proposed hillcrest school redevelopment for supportive housing would go a long way in helping with these numbers.

According to Nov.26 Council minutes to add $410,000 was allocated to demolish the Hillcrest school by the recorded vote which reads 5 Yeas and 4 Nays.

I would like to challenge the five Yeas.

They are Councillors Fogarty, Bowen, Spears , Hill and Madden

I would like you to have an experience in the emergency dept. like my father.

First of all , you start out on the ambulance stretcher laying in the Emergency room hallway for an hour as you are not a top priority .

Then you move to an emergency cubical surrounded by curtains for 3 hours to be treated and wait for your test results.

Now you are moved to another cubical because you are being admitted to hospital but there are no ward beds available.

You must remain there under Hospital conditions which means you remain laying on the emergency room bed, no bath ,eating when they feed you ,buzzing the nurse for any help including washroom breaks etc.

You remain there for 27 hours .

Page 137 of 165 And remember as you lay there you are not feeling well.

My concern is how many people of ALL ages have had this same experience?

How many wait in the Emergency waiting room or on stretchers in the emergency room hallway because emergency room beds are taken up by people waiting to go to a ward bed ?

The OSMH staff under the circumstances did a great job. The nurses even had a great sense of humour.

I would ask that you re look at a park and supportive housing at Hillcrest.

The clock runs out on the housing grant from the government March 2013 so I would ask that you reconsider your position quickly.

Ward Four Resident

Bruce Goddard

Page 138 of 165 Page 139 of 165 Page 140 of 165 From: Grace Isgro To: Janet Nyhof Subject: FW: Concerned in Ward 4 Date: February-20-13 9:16:44 AM

From: jim mcadams Sent: Tuesday, February 19, 2013 9:33 PM To: MAYOR EMAIL; Wayne Gardy; Patrick Kehoe; Pete Bowen; Linda Murray; Michael Fogarty; Paul Spears Subject: Concerned in Ward 4

Orillia Councillors and Mayor Orsi: I have sent a copy of the email that I sent to councillors, Madden and Hill regarding the Hillcrest Villa proposal. I hope that this will be received by the council as informational correspondence. Sincerely, Jim McAdams Ward 4

From: To: [email protected] CC: [email protected] Subject: Concerned in Ward 4 Date: Mon, 11 Feb 2013 15:30:54 -0500

Dear Councillor Madden: I am a newcomer to Orillia and I reside at (blank), in your ward. I attended the Council meeting where you made an impassioned plea to try and get the Council to reconsider their choice of D.H. Church as the site for the new recreation complex. I thought that you made your case very effectively and was shocked and disappointed when the Council voted not to approve your request. I applaud your efforts on that issue and still believe that your stance was reasonable and would have eventually led to the recreation center becoming a reality, somewhere on West Street. I understand that you have promised your constituents a 2.7 acre park at the site of the Hillcrest School. I can understand that you would feel obligated to "keep you word" to the people in this ward. However I believe that the whole concept of the usefulness of the Hillcrest School property has been changed by the plan put forward by the Hillcrest Villa proponents. Your community can still have a nice park, (although slightly smaller). In addition, for the sacrifice of .7 acres of parkland, Orillia gets: - a large grant to allow the renovation of Hillcrest School into Hillcrest Villa would provide a much needed economic boost for Orillia - a $400,000 saving for taxpayers that would have had to be used to demolish Hillcrest School - 32 low rental units for Orillia seniors - a number of badly needed transitional beds for patients from Orillia Soldiers' Memorial Hospital - a possible site for Orillia Day Care - the synergistic bonus of having these three entities on the same site - the added benefit of having Hillcrest Lodge close by would enhance both facilities People in Ward 4 will be happy with their park and will appreciate the good which will come from the development of the Hillcrest Villa plan. I urge you as strongly as I can, to canvass your constituents and I believe that a large majority would support this new plan. I believe that you and Councillor Hill should join forces and back the Hillcrest Villa proposal and all of Orillia will be thank you for it.

Sincerely,

Jim McAdams

Page 141 of 165 Page 142 of 165 Hillcrest Lodge 86 Cedar Street Orillia, Ontario February 18, 2013

Mayor Angelo Orsi City of Orillia 50 Andrew Street South Suite 300 Orillia, Ontario L3V 7T5

Dear Sir:

I have been asked by Cam Davidson, Chair of the Board of Hillcrest, to write to you concerning the results of our petition effort to save Hillcrest School from demolition and make it into affordable housing for vulnerable seniors.

There were 877 signatures collected. Ofthese a total of 201 signatures were from outside Orillia. These include Severn, Oro Medonte, Washago, etc.

The 676 signatures from Orillia's four wards break down as follows:

Ward 1 - 167 Ward2- 75 Ward 3- 186 Ward 4-248

As you can see more than 36% of the Orillia signatures are from Ward Four. It is also interesting to note that 85 signatures in support of keeping the school are from within a one kilometer radius of the School.

We believe that these stats give strong support to our efforts to reopen the consideration of keeping Hillcrest School as a site for housing for vuinerable seniors.

Thank you for your support and your attention to this matter.

Sincerely, .~~d;~ Sharon Hepditch . '/'""' Board Member

Page 143 of 165 Petition in favour of Hillcrest Villa Proposal -Jan 2013

We the undersigned request:

That the City of Orillia Council pass a motion to reconsider the current Hillcrest Villa Proposal;

That the City of Orillia lease to the Hillcrest Villa Group for $1.00 a year the' Hillcrest School building once they have been successful with their bid for the $3.84 million grant.

Street Address Phone# Ward#

tf.J/ 'A 4 ~ ·- Page 144 of 165

I I I-/

. J\ ~ Plus ctddMioncJ 8lPS ~t:gncctuxes . 20 Feb 2013 To the Mayor of Orillia and all City Councillors

In recent weeks, letters to the papers have criticised council’s decision to establish a full park on the Hillcrest site rather than to re-purpose the building for institutional residential use. Often they have repeated and spread misinformation. This makes it difficult for those who do not know the background to have a clear grasp of the facts, or to know why the previous council made a decision in favour of a neighbourhood park which is now being implemented by yourselves.

The key point is the size of the site. Proponents of Hillcrest Villa claim that they need only 26% of the site (0.7 acres out of 2.7). But this does not allow for the “footprint” of the building (grassed frontage, parking for staff, visitors, deliveries, emergency vehicles at the side and rear), or the nature of the site. The independent consultants’ report of June 2012 found that in fact Hillcrest Villa would take up 43% of the site, leaving a strip of land which it did not recommend even as a parkette. For generations, the whole site has been available as community green space in the evenings, weekends, and summertime. Despite what these letters have said, you can’t have both and do both well – you have to make a choice between a park and institutional housing.

In 2010 the previous council chose the park option, after an extensive public consultation in which all Orillia citizens had the opportunity to return questionaires, paper or online, and participate in two public meetings regarding the use of each of the four school properties. It is this decision which has begun to be implemented by yourselves. So since 2010, people have bought houses in the area on the understanding the site was to be a neighbourhood park. Now they and others who support a park are being made to feel they are somehow “against seniors”. That’s not true. Of course they know that proper care of seniors and transitional hospital beds are vitally important. But they also know that this is the only possible opportunity for the park they were promised, whereas there are other possible sites for supportive housing. Originally an acre of land at David H Church was designated for affordable housing, but this fell through when the expected grant money was not forthcoming; Mount Slaven (further from Hillcrest Lodge but closer to the hospital) is available. Why is it not possible to have both a proper park and supportive housing, but on different sites?

Letters have also claimed that Hillcrest School was closed because there were not enough children in the area. That again is not true. There are plenty of kids locally; daycares and Y summer camps will surely also use a neighbourhood park. In any case, they miss the point that a park is not just for kids, it’s for affordable recreation for everyone, young and old. In fact, Hillcrest School was closed because it was “prohibitive to repair” as a school, which makes you wonder how much sense it is spending millions to retrofit it for a different function. Might not those millions be better used in a purpose-built facility elsewhere?

It has been said that local residents have their own backyards to play in and are well served by the golf course and Couchiching Beach Park. Not true – there are plenty of houses in multiple-occupation in the neighbourhood, the golf course is only open to the

Page 145 of 165 public for winter tobogganing, and it’s a long haul from the beach across a busy road and up a steep hill if you’re a senior with a bad heart or a mother with toddlers tired at the end of the day. City staff have long been aware of this, and in 2009 the Parks and Recreation Department, pursuing a plan for equitable access to parkland in all parts of Orillia, made a budget request for the Hillcrest School property to become a neighbourhood park, stating: “Ward 4 is underserviced from a parkland perspective”. Monies from the sale of Lions’ Oval parkland had gone into Parkland Reserves for this purpose.

It’s been said that it’s a pity to demolish the building. But buildings have been demolished all over the city when their purpose has changed or when it’s cheaper to start from scratch, witness Monsignor Lee (and David H Church if it becomes a recreation centre). Originally the Parks Department had hoped to retain the Hillcrest gymnasium for community use, but the expense of renovating it, drove the cost beyond what council was prepared to consider. Which again shows the expense of retrofitting.

It’s been said that by not supporting Hillcrest Villa $4 million in government funding will be lost. Well no, it won’t be “lost”, it will simply be used to support affordable housing elsewhere in equally deserving cases, and on a more suitable site. It’s really unfortunate that this issue has so divided the community. Obviously supporters of Hillcrest Villa wouldn’t feel responsible for “depriving” seniors elsewhere in Simcoe County of the funding dollars no longer available for their care. Nor should they. But equally those who support Hillcrest Neighbourhood Park should not be made to feel as if they are somehow responsible for all the failures in provision for seniors and hospital funding in this province. They are not.

It’s also been said, for example in Saturday’s Packet editorial, that the Hillcrest Villa plans are new. Not so. In fact, in the 2010 public consultations, both Hillcrest Park supporters and Hillcrest Villa made presentations to council as to the future use of the Hillcrest site. Following a second petition by local residents that specifically stated that the site was too small to be shared, council decided in September 2010 to choose the park option. It was suggested that Hillcrest Villa look at other available sites.

Since then, in May 2011 the new council voted monies to prepare a park plan. The June 2012 consultants’ report assessed again the feasibility of sharing the site, and concluded: “The City of Orillia would be best served by land use option 2, which would see the entire site as a new Neighbourhood Park.” In November 2012 the budget committee voted money for implementation of the park and on 23 January 2013 a public planning meeting for the park was held.

The promise of a neighbourhood park by successive councils has been made and moved forward for two and a half years. You had excellent reasons for making your decision. Those reasons exist equally strongly today. No new information has been brought forward that should change your decision. Do not be swayed by arguments based on misinformation.

John Caryl, Hillcrest Neighbourhood Park Citizens’ Group

Page 146 of 165 February 20, 2013 2 pages sent by email only

Mayor and Members of Council

Re: Hillcrest Neighbourhood Park

It has come to my attention that there is a request for a reconsideration vote on the Hillcrest property.

Council decided to establish a park on the site of Hillcrest School after an exhaustive consultation process. This decision was first taken on September 27th 2010, and has been ratified since.

In making this decision, Council recognized the social and health benefits of affordable local recreation, in an area designated by the Parks and Recreation Department as being under-served by parkland. Above all, it recognized that the Hillcrest School site is the only possible place and the only possible opportunity to preserve community green space which has been used as an informal park for generations.

It has been the conclusion and recommendation of City staff and independent consultants that the site is simply too small to be a multi-use property. The present Council commissioned a consultant's report which indicated the site could not be shared. That report concluded that the proposed Hillcrest Villa project would take up 43% of the site (4,533 sq. m.), leaving an oddly-shaped parcel ofland (6,030 sq.m.) that could not be recommended even as a parkette. Council hires consultants to provide expert advice on planning and land use matters throughout the City and spends public dollars to do so. It is imperative that Council take these unbiased recommendations to heart when making decisions.

The reconsideration vote coming before Council is being requested on false information.

The subject property is currently zoned Community Facility in the City ofOrillia Zoning By-law. The Community Facility Zone permits a variety of uses based on a list of zone provisions set out in Section 6.2 of the Zoning Bylaw. Any exception from these provisions by any party would fall under the Planning Act and would require a Public Meeting as well as a 30 day appeal period.

• Hillcrest Villa is requesting 2,832 m2 (0.7 acres). Section 6.2.1.1 of the Zoning Bylaw sets a minimum lot area requirement of3,700 m'.

• The existing building is approximately 1,300 m'. With the request of2,832 m' oflot area, this represents lot coverage of 45.9%. Section 6.2.1.4 of the Zoning Bylaw sets the maximum lot coverage at 40%.

• Hillcrest Villa is requesting less land for the development, claiming less parking is required. The Zoning Bylaw clearly sets out parking regulations.

All of the above noted claims represent deficiencies and require approval under the Phnming Act. By approving 0.7 acres ofland for Hillcrest Villa, Council is negating the Planning Act and the process by which any amendment to a planning document would follow.

The Township staff and the consultant hired by the City to review the possibility of a dual use site were doing so using the appropriate information and by adhering to the legislation and planning documents in place. Approving something that cannot meet the current plmming documents is nondemocratic and ignores the Plarming Act completely.

Page 147 of 165 The City must also bear in mind that when the Lions' Oval land was sold for $1.5 million to the school board, that money went into parkland reserves for a neighbourhood park on the Hillcrest site. City staff have always supported Council's directive to develop the entire Hillcrest site as a Neighbourhood Park. Because this land was always intended to be a park, city staff have indicated that the city would be required to transfer $627,000 back into the Parkland Reserve if the site is developed for another purpose.

Supporting a full neighbourhood park at the Hillcrest school site does not mean that Council and residents are against affordable housing. There are several senior residences and affordable dwelling units within the established neighbourhood. All of these residents deserve affordable recreation in their neighbourhood as well.

I urge Council to maintain its current position with regards to the Hillcrest Neighbourhood Park and to separately consider alternate sites better suited to the proposed Hillcrest Villa use. Such a property should provide, at the very minimum: adequate parking, adequate area for landscaping and buffering, access directly from an arterial road, adequate area to provide potential for a variety of uses on the site, and a direct bus route.

Retrofitting green space in an established neighbourhood is a once in a lifetime opportunity. It has been shown that the site is too small for a dual use. Planning staff has indicated that the area provided by the proponents for the building is insufficient for the use. This recommendation comes after a thorough investigation of the property and the relevant planning documents.

I was fortunate enough to be one of the first represents in the Trails for Life Committee when Council decided to create recreational trails in the City. I was honoured and proud of Council's strong conviction to create affordable recreational green spaces for the residents of Orillia.

Cow1cil has, and has had all along, all of the pertinent information required to make a responsible and educated decision on the Hillcrest site. CoW1cil has done just this by approving a full neighbourhood park.

Thank you,

Angela M. Rudy, MCIP, RPP Planner * Mediator

Page 148 of 165 From: Gayle Jackson To: Janet Nyhof Subject: FW: No Parking on Alexander Drive close to Stop Sign at Fittons for Consideration Date: February-11-13 1:33:47 PM

From: WASSELL Sent: Saturday, February 09, 2013 1:00 PM To: Gayle Jackson Cc: Michael Fogarty; Paul Spears Subject: No Parking on Alexander Drive close to Stop Sign at Fittons for Consideration

Hello Gayle,

I would like to have the city address a safety concern with parking on Alexander Road by the corner at Fittons in Orillia. There is a challenge with cars that park close to the Stop sign at the corner of Alexander Road and Fittons Road (there currently are no No Parking signs by this corner). I would like to have the city review the policy with regards to parking close to a stop sign. As mentioned the cars park very to the corner on Alexander Road and it makes it very difficult for cars to get by to turn left or right on Fittons. I understand there needs to be parking on Alexander however with this street being such a busy street with people driving on it to avoid Fittons and West; I believe the city should look at no parking signs within 50 metres of the Stop Sign and no parking signs within 50 metres on the other side of the street as well. In travelling this route myself I am always fearful somebody is going to turn the corner and hot me when I am trying to get by cars. Thank you in advance for the City of Orillia and Council Members considering this safety request.

Regards,

Rick Wassell

Page 149 of 165 Page 150 of 165 File Number _ _ _ ®rillia

ORILUA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONTARIO FACSIMILE L3V 7T5 (705) 325-5178 APPLICATION FOR GRANT

Please attach the following: a) Financial Statement from previous year (Balance Sheet, Income Statement, and explanation regarding any significant surplus or deficit.) b) Budget for the next operating year (Balance forwarded from previous year, revenues & expenditures) c) List of Executive Officers including names, addresses, and telephone numbers. d) Minutes from the last annual general meeting. e) (Optional) Other explanatory information -limited to five pages maximum. Grant Request Amount $ S, 0 Q 0 ~ 0 0 PART A - Organization Name & Address Information Organization Name Address Postal City On '/I tA Prov. --=(}::.....!Nc..._:__ ___ Code Contact ~ i C-- Fo u m Te.r- Phone E-mail Jc..,llc:-:@_.on'l haslr-~ t ve. c~ Fax PART B - Organization Genera/Information Number of Out of Town Membership Fee Members Residents If Applicable Geographic Area O ··(/ /J ,....__ Date ~ Served n _IJJ_-.1- ltte£)..,__ \ Formed _....::;.,~~:....::O:.....j-1------0utline the mission, purpose and objectives of your organization. ~-lr~ Aft,k ! h/ J'/1 r,w111A2 iCw CJ hj. tJFOn!/Lo; as a_ DCt:.-t&(iLR~ dcS·b(r:dzen fdc ouhi!JPCtJd- artd cdJ,vr1 -

Your Organization's Efforts Within the City of Oril/ia are Appreciated

Page 151 of 165 File Number ___

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. , , tfo,,_ frotf-Ot!J&?dzM

Other Sources of Revenue (Include amounts that have been received or that are anticipated- other grants, private funding, etc.)

Purpose for which the current grant, if approved, would be used. Give complete details- i.e. Project or Event Description, Time Frame, Community Benefits) frmvcbJouJL _k wed -1-o /~ ~

Previous Grants From the City? Amount Requested $ ::{ ,§oo Year of Request Amount Approved $ Year of Approval PART C- Si nature of Authorized Officials

Date ------~N~am-e~&~P~o~sl~tio_n______

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Note:

Pe~...ona, H'lformaWl eotltdiltdd on th;a form IS co..ected under Ula dulhooty of the W.umupa, Act R.S.O. 1990, c.45, as amended and ... ~ . be used to delem'l.ne e.~glbio~ty fOf grams. Oueslions aboullhis collection process should be directed lo: The Deputy Cay Treasurer, City of Orillia, 50 Andrew Slreet Soulh, OriPia , Ontario, L3V 7T5. (705) 325-2144. H: I Granls I GAPP.XLS

Your Organization's Efforts Within the City of Orillia are Appreciated

Page 152 of 165 File Number ___ ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONTARIO FACSIMILE L3V 7T5 (705) 325·5178 APPLICATION FOR GRANT

Grant Request Amount PART A - Organization Name & Address Information Organization Name COMA~ ~Ju~E J&. (a;c/.id;':j (ev.,~,~ /.,;/ir.&, Address 5g ;\;fr3; g, J;:-+ Postal City ()r;l l\ Ci.. Prov. _a;:;..:.w..:.....____ Code 1,3V 1V 5 Contact f2._Cf>s MC lvr\:tt!'t Phone 7C? 5-32.5-3 Lf ?--8 E-mail M5W1cit--dvre{2{()MifCdulvdt-tjctft1. Fax 7os- 3&- ?ao 1 PART B- Organization Genera/Information Number of . Out of Town Membership Fee Members /cXO+ Residents J(ff)+ If Applicable I Geographic Area Date

Served l)-;lllct,ZI·WJOJl? I ~7:4 ; Formed ___._{q_4-=--"--- -- Outline the mission, purpose and objectives of your organization. Ow wJ.

Your Organization~ Efforts Within the City of Orillia are Appreciated

Page 153 of 165 File Number ___

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

Other Sources of Revenue (Include amounts that have been received or that are anticipated- other grants, private funding, etc.) ~J·~ ~ ofr€UUWl- ~ fJ:JJ,k ~f'1A - 1 - /)~LtJ;) PAcT twr- 6-)-SCO.cXj) Pf'lrvJc:__ {);nJtPI15 ~ 1- S{W,oo Purpose for which the current grant, if approved, would be used. Give complete details- i.e. Project or Event Description, Time Frame, Community Benefits) Jl5 ~ f qr;ufd ku/ IJ uf'M ~) ii

Previous Grants From the City? Amount Requested $ l,COO Year of Request ~L \ Amount Approved $ 560 Year of Approval PART C- Signature of Authorized Official(s)

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For Office Use Only

Approved ------Denied

Amount _.::::..$____ ..,..__Date Comments: ------

Note: Personal information contained on this term Is collected under the authority of the Municipal Act R.S .O. 1990, c.45, as amended and will be used to determine eligibility for grants. Questions about tllis collection process should be directed to: Th e Deputy City Treasurer. City of Orillia. 50 Andrew Street Soutll. Onllia. Ontario. L3V 7TS . (705) 325-2144. H: I Grants I GAPP.XLS

Your Organization's Efforts Within the City of Oril/ia are Appreciated

Page 154 of 165 File Number ___ ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW STREET SOUTH (705) 325-2144 ORILLIA, ONTARlO FACSIMILE L3V7T5 (705) 325-5178 APPLICATION FOR GRANT

0 Grant Request Amount $ I S0() . 0 PART A - Organization Name & Address lnfonnation Organization /l . 1 /) J1 Name J(• lttv-. f/IAJ lt-tvi!•'

City ..:..0~.·-4.1.{(..!.!. ~ ~--- Prov. ....!c)::::..:.._,._J_ ____ Code L? V fo t'3 Contact ----!...N~, · ba "'l.r@ t!Q'er .s . , .p..., Fax PART B- Organization Generallnfonnation Number of Out of Town Membership Fee Members 3 7 Residents 2 j If Applicable Geographic Area NoY 1~ S: r'r leX:/ Served ()'~ , tS ko ~

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Page 155 of 165 File Number ___

Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable.

Other Sources of Revenue (Include amounts that have been received or that are

. anticipated- other grant~. priva e funding, etc.} r.. i'\ _ 1 , ;::t Hz:rrses~e... Vr ~{),"• ' '$ SW. 00 -!v-7.J'S> 20 \ Z--Gro~ voL.• Ae.e...x·l ~ ~-lAx 1 C5"Y\ -:J(,)'J2 L vt,;.. - "'"'J ¥· 9J 1C lZ.- Host ck so l ~ -kv-V" ~ (Pv. i+ 5 ~ P~Zk.s" o:t WJQ_r-5Gh~ ·. t j) )t), OD Dec... I b) 1-o 12.- ulb ree. 4-e.ers" i="'es1NQ. ~1:£-)~_.', 113) 33~. oo Purpose for which the current grant, if approved, would be used. Give complete details- i.e. Project or Event Description, Time Frame, Community Benefits)

s Do you currently receive other grants or subsidies from the City? (F subsidization, photocopying, secretarial, etc.) 0

Previous Grants From the City? tJ) A Amount Requested $ Year of Request Amount Approved $ Year of Approval PART C - Si nature of Authorized Official s

~~~ , , :;:::::: F~.H~~o Is ~ N;omo & Poo;tioo For Office Use Only Approved ------Denied Amount _$~ _____ Date Comments: ------

Note: Personel nfonnation contained on ltis form is collected under lhe aulh

Your Organization's Efforts Within the City of Orillia are Appreciated

Page 156 of 165 Page 157 of 165 Page 158 of 165 Downtown Orillia Management Board REt~EIVED To: Economic Development Committee FEB 1 1 2013

From: Lisa Thomson-Roop, Manager DMB

Date: February 6, 2013

Re: Representation on the Economic Development Committee

The Downtown Orillia Management Board adopted the following motion at its meeting held on January 22, 2013.

"THAT the Downtown Orillia Management Board appoint Director Ron Spencer to represent the DMB on the City of Orillia's Economic Development Committee."

Mr. Spencer's contact information:

Ron Spencer Velocity Cycle and Ski 161 Mississaga St E Orillia, ON L3V 1V8 {705) 329-0367 [email protected]

Thank you,

Page 159 of 165 Page 160 of 165 FEB 0 ? Z013

TO: Mayor Angelo Orsi and Members of Council

FROM: Downtown Orillia Management Board

DATE: February 6, 2013

Downtown SUBJECT: Downtown Great Easter Egg Hunt Parking Lot Closure Request

Orillia The Orillia Downtown Management Board respectfully requests the closure of the Market Square Parking lot to ensure this year's annual Great Easter Egg Hunt is safe as well as enjoyable.

The details are as follows:

Event: Downtown Orillia's Great Easter Egg Hunt Date: Saturday March 30, 2013 Time: 6:30am- 1:00 pm Parking Lot: Market Square Parking Lot.

In the past, the Downtown Orillia Management Board had children search for eggs on the sidewalks of the BIA, however. staff believes the event will be much safer and enjoyable for the children and parents in Market Square and the Library property.

DMB staff has already approached both the Library and the Opera House to ensure the Egg Hunt does not have a negative impact on operations. In fact the Library's Children's Department has agreed to run complimentary programming the same day, which will make an already successful event even more appealing to the citizens of Orillia and area.

Thank you, Mayor and Council, for your consideration and support of this family oriented event in Downtown Orillia.

Sincerely,

Lisa Thomson-Roop 33 Mississaga Street East, Manager (Lower Level) cc: City Clerk P.O. Box 2305 Orillia Ontario L3V6S3

Phone: (705) 325-3261 Fax: (705) 325-7666 [email protected] www.downtownorillia.org Page 161 of 165 Page 162 of 165 Page 163 of 165 Page 164 of 165 Page 165 of 165