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City Council Conference Municipal Building Conference Room 201 West Gray, Norman, Ok July 24, 2018 5:00 P.M

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City Council Conference Municipal Building Conference Room 201 West Gray, Norman, Ok July 24, 2018 5:00 P.M CITY COUNCIL CONFERENCE MUNICIPAL BUILDING CONFERENCE ROOM 201 WEST GRAY, NORMAN, OK JULY 24, 2018 5:00 P.M. 1. CHANGE ORDER NO. TWO TO CONTRACT K-1718-117: WITH LIPPERT BROS., INC., INCREASING THE CONTRACT AMOUNT BY $66,171 FOR A REVISED CONTRACT AMOUNT OF $937,723 TO RELOCATE THE POWER FOR THE LIGHT POLES BETWEEN FIELDS 8 AND 9, REVISE THE GRADING ON FIELD 8 DUE TO RAISING THE HEIGHT OF THE RETAINING WALL, AND REVISE THE GRADING ON FIELD 9 DUE TO THE ELEVATION OF THE EXISTING IRRIGATION MAIN LINE. 2. CHANGE ORDER NO. ONE TO CONTRACT K-1819-1 WITH CENTRAL CONTRACTING SERVICES, INC., INCREASING THE CONTRACT AMOUNT BY $95,961 FOR A REVISED CONTRACT AMOUNT OF $1,547,476, TO ADD THE EAST SIDE RECYCLING CENTER PAD TO THE FYE2019 URBAN CONCRETE PAVEMENT STREET MAINTENANCE BOND PROGRAM. 3. CHANGE ORDER NO. ONE TO CONTRACT K-1819-4 WITH CENTRAL CONTRACTING SERVICES, INCREASING THE CONTRACT AMOUNT BY $112,200 FOR A REVISED CONTRACT AMOUNT OF $441,750 TO UTILIZE THE FULL BUDGET AMOUNT FOR THE FYE 2019 CONCRETE SIDEWALK PROJECTS 4. PRESENTATION BY MARKET STREET SERVICES, INC., OF THE DRAFT COMMUNITY ASSESSMENT AND COMPETITIVE SCORECARDS REPORT PREPARED FOR THE NORMAN ECONOMIC DEVELOPMENT COALITION. City of Norman, OK Municipal Building Council Chambers 201 West Gray Norman, OK 73069 Master File Number: K-1718-117 CO#2 File ID: K-1718-117 CO#2 Type: Contract Status: Consent Item Version: 1 Reference: Item 18 In Control: City Council Department: Parks and Recreation Cost: $66,171.00 File Created: 07/10/2018 Department File Name: Change Order 2 for Griffin Park Phase I North Field Final Action: Improvements Title: CHANGE ORDER NO. TWO TO CONTRACT K-1718-117: BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND LIPPERT BROS., INC., INCREASING THE CONTRACT AMOUNT BY $66,171 FOR A REVISED CONTRACT AMOUNT OF $937,723 TO RELOCATE THE POWER FOR THE LIGHT POLES BETWEEN FIELDS 8 AND 9, REVISE THE GRADING ON FIELD 8 DUE TO RAISING THE HEIGHT OF THE RETAINING WALL, AND REVISE THE GRADING ON FIELD 9 DUE TO THE ELEVATION OF THE EXISTING IRRIGATION MAIN LINE. Notes: ACTION NEEDED: Acting as the Norman Municipal Authority, motion to approve or reject Change Order No. Two to Contract K-1718-117 with Lippert Bros., Inc., increasing the contract amount by $66,171 for a revised contract price of $937,723 and authorize the execution thereof. ACTION TAKEN: _____________________________________________ Agenda Date: 07/24/2018 Agenda Number: 18 Attachments: Text File, Change Order, PCO#2, Griffin Phase I ADG Memo CO 002 7-10-18, CO2 Letter 7-10-18 Project Manager: Matt Hendren, Park Superintendent Entered by: [email protected] Effective Date: History of Legislative File Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File K-1718-117 CO#2 Body BACKGROUND: On October 13, 2015, Norman citizens passed the NORMAN FORWARD Initiative which will fund various projects through a one-half percent (½%) sales tax over 15 years. Included in the NORMAN FORWARD Initiative is an upgrade of the Griffin Park Soccer Complex. Eventually all of the fields will be converted to soccer and will total 20 youth fields. On March 14, 2017, the City Council, acting as Trustees of the Norman Municipal Authority (NMA) awarded contract K-1617-114 to the Planning Design Group (PDG) to provide master planning designs for the Griffin Park Soccer Complex. On August 8, 2017, the NMA Trustees adopted the Griffin Park Sports Complex Master Plan (Resolution R-1718-22). City of Norman, OK Page 1 Printed on 7/20/2018 Master Continued (K-1718-117 CO#2) On May 22, 2018, the City Council, acting as Trustees of the Norman Municipal Authority (NMA), awarded contract K-1718-117 to Lippert Bros., Inc., to provide re-grading of fields 8 and 9, adding retaining walls, fencing and drainage, as well as re-lighting fields 1-4, and adding lights to field number 8. DISCUSSION: Work on the Griffin Park Phase I North Field Improvements has progressed since the contract for construction was awarded. Due to the exact location of the existing power lines between fields 8 and 9 being unknown at the time of the contract award, the power lines for the light poles must be relocated. Due to the elevation of the existing irrigation line on field 9 being shallower than anticipated, the grading plan must be adjusted. Grading adjustments are also needed on field 8 to accommodate raising the height of the retaining wall. Raising the wall on field 8 will allow for greater expansion on field 7 to the south. Lippert Bros., Inc. has submitted Change Order No. two in the total amount of $66,171. Following is a description of work to be completed: · Relocate the power for the light poles between fields 8 and 9 due to the existing power lines being in the area of the footing for the new retaining wall. · Revise the grading on field 9 due to the elevation of the existing irrigation sprinkler main. · Revise the grading on field 8 to accommodate raising the height of the retaining wall. Raising the wall on field 8 will allow for greater expansion on field 7 to the south. Total cost of the change order for this item is $66,171. Our consultants from PDG have reviewed this change order and agree that it is appropriate and should be approved. Our project management consultants from ADG have also reviewed the request and agree with its approval. RECOMMENDATION: It is recommended that the Norman Municipal Authority/City Council approve Change Order No. Two to Contract K-1718-117 increasing the contract amount by $66,171, to provide power line relocation between fields 8 and 9 as well as revised grading for fields 8 and 9 for the Griffin Park Phase I North Field Improvements Project. Funding for the Change Order exists in project contingencies available in Griffin Park, Construction (account 051-9639-452.61-01; project NFB001). City of Norman, OK Page 2 Printed on 7/20/2018 MEMO DATE: 7/10/2018 TO: Matt Hendren FROM: ADG Team SUBJECT: NORMAN FORWARD – Griffin Park Phase I North Field Improvements – Change Order #002 PROJECT: NORMAN FORWARD – Griffin Park Phase I North Field Improvements PROJECT NO: 16-003 PHASE NO: Construction ADG has reviewed the summary of the referenced Change Order No. 2 provided by PDG along with their explanation and estimate of cost for each item. ADG is in agreement with PDG’s recommendations. Leslie Tabor Program Management ADG, PC 920 W Main Oklahoma City, OK 73106 405.232.5700 July 10, 2018 Mr. Matt Hendren City of Norman RE: Griffin Park, Phase I North Field Improvements – Change Order #002 Dear Mr. Hendren, Planning Design Group has reviewed the summary of the referenced Change Order #2 provided by Lippert Bros. Inc. PDG agrees with their explanation and estimate of cost for each item. PDG recommends Change Order #2 for approval. I look forward to hearing from you in the near future. Sincerely, PLANNING DESIGN GROUP Geoffery Evans, PLA, ASLA Project Manager 5314 South Yale Ave., Suite 510, Tulsa, Oklahoma 74135 Phone 918/628-1255 Fax 918/628-1256 City of Norman, OK Municipal Building Council Chambers 201 West Gray Norman, OK 73069 Master File Number: K-1819-1 File ID: K-1819-1 Type: Contract Status: Consent Item Version: 1 Reference: Item 11 In Control: City Council Department: Public Works Cost: $1,547,476.00 File Created: 07/02/2018 Department File Name: Urban Concrete Project 2019 Final Action: Title: CONSIDERATION OF AWARDING OF BID 1819-1; CONTRACT K-1819-1 WITH CENTRAL CONTRACTING SERVICES, INC., IN THE AMOUNT OF $1,451,515; CHANGE ORDER NO. ONE INCREASING THE CONTRACT AMOUNT BY $95,961 FOR A REVISED CONTRACT AMOUNT OF $1,547,476, PERFORMANCE BOND B-1819-1; STATUTORY BOND B-1819-2; AND MAINTENANCE BOND MB-1819-1 FOR THE URBAN CONCRETE PAVEMENT STREET MAINTENANCE BOND PROGRAM, FYE 2019 LOCATIONS, AND ADOPTION OF RESOLUTION R-1819-2 GRANTING TAX EXEMPT STATUS. Notes: ACTION NEEDED: Acting as the City Council and Norman Utilities Authority, motion to accept or reject all bids meeting specifications; and, if accepted, award the bid in the amount of $ 1,451,515 to Central Contracting Services, Inc., as the lowest and best bidder meeting specifications; approve Contract K-1819-1, Change Order No. One Increasing the contract amount by $95,961 for a revised contract amount of $1,547,476, and the performance, statutory, and maintenance bonds; authorize execution of the contract and bonds; direct the filing of the bonds, and adopt Resolution R-1819-1 ACTION TAKEN: ________________________ Agenda Date: 07/24/2018 Agenda Number: 11 Attachments: K-1819-1, CO#1 K-1819-1, Perf B-1819-1, Stat B-1819-2, MB-1819-1, Location Maps, Table of FYE 2019 Location, Letter, R-1819-1, Requisition Project Manager: Tony Mensah, Capital Projects Engineer Entered by: [email protected] Effective Date: History of Legislative File Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File K-1819-1 Body BACKGROUND: In the Norman General Obligation Bond Election of 2016, voters approved the Street Maintenance Bond Program, a 5-year, 4-phase program to address maintenance needs on neighborhood streets . The four categories include (1) Urban Asphalt Street Rehabilitation, (2) Urban Concrete Street Rehabilitation, (3) City of Norman, OK Page 1 Printed on 7/20/2018 Master Continued (K-1819-1) Urban Road Reconstruction and (4) Rural Road Rehabilitation.
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