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Flood Defence (Pages 11 - 22)

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Flood Defence (Pages 11 - 22) HUNTINGDONSHIRE DISTRICT COUNCIL MINUTES of the meeting of the HUNTINGDONSHIRE FLOOD FORUM held at on Wednesday, 12 November 2003 PRESENT: District Councillor I C Bates - Chairman Mr N Woonton - Environment Agency Mr D Gregory - Cambridgeshire County Council Civil Protection Unit Mr S Admans - Cambridgeshire County Council Highways Division Mr I Bowmaker - Anglian Water Chief Inspector D Alderson Cambridgeshire Constabulary Mr R Preston - Huntingdonshire District Council Mr C Allen - Huntingdonshire District Council Huntingdonshire District Councillors Mrs J Chandler, P J Downes, R Powell, L M Simpson, P A Swales and Mrs S J Vanbergen APOLOGIES: Mrs J Chandler, P J Downes, D Harty, R Powell, T V Rogers, L M Simpson, P A Swales and Mrs S J Vanbergen IN ATTENDANCE: S Admans, C Allen, I Bowmaker, D Gregory, R Preston and N Woonton Representatives from the following Parish, Town and District Councils and other interested organisations were in attendance at the Forum:- Water Newton, Hail Weston, Hemingford Grey, Eynesbury Hardwick, Abbots Ripton, Warboys, Pidley, Tilbrook, Holywell cum Needingworth, Ellington, Fenstatnton, Huntingdon, Godmanchester, ST Ives, St Neots, Ramsey, Earith, Little Paxton, CALC, Spartan Rescue, Cambridgeshire County Council, Environment Agency, LDDC and ANS. APOLOGIES Apologies were received from the following parish/town councils and associated bodies. Bluntisham, Chesterton, Kings Ripton, Stow Longa, Bythorn, Great Paxton, Spaldwick, Hilton and the Association of Drainage Authorities. 1. INTRODUCTION AND WELCOME BY COUNCILLOR BATES Councillor I C Bates welcomed representatives to the first meeting of the Huntingdonshire Flood Forum and remarked that the notes of the meeting would be circulated to all town and parish councils. 2. AIMS OF FLOOD FORUM (Pages 1 - 10) R Preston, Head of Environment and Transport at the District Council reported on the background to the recommendation from the District Council’s Flooding Working Group which had led to the Flood Forum being convened. Following a brief presentation on the areas of flooding in the District and those authorities with responsibilities in event of a flood, (a copy of which is appended to the Minutes), R Preston detailed the proposed format of the meeting and the future aims of the Flooding Forum. 3. PRESENTATION BY THE AGENCIES (a) Environment Agency - Nigel Woonton, Area Flood Defence (Pages 11 - 22) The Forum were acquainted with a presentation by the Environment Agency outlining the activities and responsibilities of the Agency before, during and after a flood, (a copy of which is appended in to the Minutes). Amongst the number of points made the Forum were acquainted with a change in the role of the Agency from a “flood defence role” to a “flood risk management role”. The Forum were also reminded that the Environment Agency had only permissive powers to carry out flood risk maintenance. (b) Cambridgeshire County Council - Civil Protection Unit (Pages 23 - 44) Having been acquainted with the role of the Civil Protection Unit’s role in respect of flooding and its wider remit, the Forum received a presentation highlighting the action they would take in the event of a flooding incident and their priority concerns (a copy of which is appended in the Minute Book). (c) Cambridgeshire County Council - Highways Division (Pages 45 - 52) The Forum received a presentation by the Highways Division (a copy of which is appended to the Minutes at Annex D) giving a brief overview of the role of the Highways Division and their routine maintenance of highways drains and gulleys. It was also understood by the Forum that the Highways Division rigidly adhered to flood warnings from the Environment Agency and would not raise road closures until a flood warning had been withdrawn. (d) Anglian Water (Pages 53 - 60) By way of a presentation by I Bowmaker, (a copy of which is appended to the Minutes), the Forum were informed that Anglian Water did not own local dykes and rivers and did not have the automatic right to discharge water into them. It was noted that many drains in the District remained unadopted or in private ownership and in many cases were not properly maintained. During his presentation, Mr I Bowmaker explained the concept of the asset management process whereby particular projects were given a priority score for funding by OFWAT, (e) Huntingdonshire District Council (Pages 61 - 72) The Forum were acquainted by way of a presentation (a copy of which is appended to the Minutes) with the land drainage responsibilities of the District Council and the processes in place to prepare for flooding incidents. The Forum were also introduced to the District Council’s sandbag policy and the ways in which the District Council was looking to the future of flood risk management. (f) Cambridgeshire Police By way of a brief presentation, Chief Inspector Alderson reported to the Forum the ways in which the Police responded to flooding incidences and how they were able to pre-plan for such an event. A particular priority of the Police is to identify both vulnerable residents and properties prior to an incident to aid the overall evaluation of a situation and ultimately save lives. The Police are also responsible for the safe passage of emergency vehicles into an incident area and act as a mediator for agencies present at an incident. Chief Inspector D Alderson reported that the Police Force had been specially trained for flooding incidents by a company called ‘Spartan Rescue’ who were represented at the Forum. 4. PARISH COUNCILS (Pages 73 - 74) Parish Councils were invited to ask questions of the representatives present, written responses to which had already been sent to the parishes by the relevant agencies. The questions raised are reproduced in an appendix to these Minutes. 5. DISSEMINATION OF INFORMATION The Chairman informed the meeting that the notes of the forum would be disseminated through parish clerks along with the arrangements for future meetings. 6. FORUM The Forum agreed that their next meeting should be held in March 2004 and thereon on an annual basis. It was also suggested that queries from parish clerks should be directed to the appropriate agency throughout the year and not be delayed until the next meeting of the Forum. Following a suggestion, R Preston agreed to investigate the possibility of an online Forum in conjunction with the Huntingdonshire District Council website. It has been subsequently agreed that the next Forum will be held on Thursday 25th March 2004 at 6.00pm in Pathfinder House. Huntingdonshire 1 Flood Forum A brief background Minute Item2 An Area Shaped by Water • North ~ the River Nene – The district’s northern boundary • South ~ the Ouse Valley 2 – Major Settlements at river crossings • East ~The Fens – Former wetlands • West ~ Clay uplands – Rapid run-off Flooding – never far away • April 1998 • October 2000 3 • October 2001 • January 2003 • Impact of climate change? Where does it come from? • Flooding can be from — – Major rivers – Other natural watercourses 4 – Man-made watercourses – Highway drains – Public sewers – Private drains and sewers – ‘village drains’ Who might be responsible? • Riparian land owner • Highway Authority • Water Company 5 • District Council • Environment Agency • householders The District Council’s Response • Overview & Scrutiny Panel took evidence from various agencies in 2002 • Established a Member Working Party in 6 Sept 2002 which reported in Feb 2003 • Cabinet accepted the Working Party’s recommendations on 27 February 2003 What do you need? • Who to contact • Someone to take ownership of the problem on your behalf 7 • Clear lines of communication • Identification of responsibility • A clear way forward • The problem resolved A Way Forward • Recommendation from the Working Party “A multi-agency drainage forum be 8 established by the council to meet annually to encourage the resolution of local land drainage and flooding problems” What should the Forum deliver! • Explain significant legislative, policy or programme changes • Provide case studies which demonstrate good 9 practice • Develop support for community based flood warning/flood protection self-help groups • Give preliminary assessment of issues submitted for consideration by local councils Conclusion • The threat of flooding is never far away • Responsibilities are not always immediately clear 10 • The legislation is complex • The responsible organisations are keen to work together to resolve problems • The Forum provides a focus for that joint work and the sharing of information Minute Item 3a 11 12 Nigel Woonton Area Flood Defence Manager(Central) 2 FLOOD DEFENCE ACTIVITIES • FLOOD WARNING 13 • REGULATION/SUPERVISORY ROLE • OPERATION AND MAINTENANCE ON ‘MAIN RIVER’ • IMPROVEMENTS • FLOOD RISK ADVICE TO LOCAL AUTHORITIES AND THE PUBLIC 3 CURRENT CHANGES • MOVE FROM FLOOD DEFENCE TO FLOOD RISK MANAGEMENT 14 • ENMAINMENT OF CRITICAL ORDINARY WATERCOURSES • FUNDING REVIEW (BLOCK GRANT) • SINGLE TIER FLOOD DEFENCE COMMITTEES • CATCHMENT FLOOD MANAGEMENT PLANS 4 Improvements Scheme Justification & Prioritisation • 2 bodies who influence the process – Defra – Great Ouse LFDC 15 • Defra define the process • GOLFDC raise the money • 4 stages of the process – Standard of Protection – Pre Feasibility – Feasibility – Construction 5 Improvements Scheme Justification & Prioritisation • Standard of Protection (SoP) – determined by historical knowledge and hydraulic modelling 16 – areas selected by experienced Agency staff – SoP expressed as percentage
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