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Tokwe Mukosi Flood Disaster Lessons Learned Workshop Report

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Tokwe Mukosi Flood Disaster Lessons Learned Workshop Report Flamboyent Hotel Masvingo 17-21 November 2014 Compiled By MacDonald Kadzatsa: Workshop Facilitator Page 0 of 86 1 | P a g e Acronyms CCCM Camp Coordination and Camp Management CMED Central Mechanical Engineering Department CRS Catholic Relief Services DDF District Development Fund DRM Disaster Risk Management FAO Food and Agricultural Organization IASC Inter Agency Standing Committee IOM International Organization on Migration LL Lessons Learned NFIs Non Food Items OVC Orphans and Vulnerable Children UNDP United Nation Development Programme UNICEF United Nations Children’s Fund UNOCHA United Nations Office for the Coordination of Humanitarian Affairs Zim Asset Zimbabwe Agenda for Sustainable Socio-Economic Transformation ZINWA Zimbabwe National Water Authority 2 | P a g e Table of Contents Executive Summary ....................................................................................................................................... 5 Summary of findings ..................................................................................................................................... 8 1. Introduction ........................................................................................................................................ 12 1.1 Participating Organizations ................................................................................................................... 13 1.2 Purpose of the Lessons Learned Workshop .......................................................................................... 13 1.3 Workshop Programme .......................................................................................................................... 14 1.4 Methodology ..................................................................................................................................... 14 Findings ....................................................................................................................................................... 15 Day II: Field Visit ................................................................................................................................. 15 Day III .......................................................................................................................................................... 16 Workshop proceedings ............................................................................................................................... 16 Session I: Opening of workshop .......................................................................................................... 16 Session I: Approaches and Best Practices for Lessons Learned .......................................................... 17 Session II: ................................................................................................................................................ 18 (i) DRM Key concepts and Civil Protection Policy in Zimbabwe. ..................................................... 18 (ii) Civil protection policy in Zimbabwe ........................................................................................ 18 (iii) Humanitarian Principles .............................................................................................................. 19 Session III .................................................................................................................................................... 19 (i): ZINWA: Flood Risk and Related Early Warning Mechanisms in Zimbabwe ................................ 19 (ii): Climate Change Office: Climate and Flood Risk in Zimbabwe. ................................................... 21 Session V ..................................................................................................................................................... 22 (i): Policy, regulations and procedures on the construction of dams ............................................. 22 (ii) ............................................................................................................................................................ 23 Session VI: ................................................................................................................................................... 24 Response of Zimbabwe to Flooding emergencies using Geo-information Science and Near real-time Geo-data ................................................................................................................................................. 24 Session VII: Manifestation and Management of Tokwe Mukosi Dam Disaster ..................................... 25 (i) The Social Cost of Tokwe Mukosi Dam. .......................................................................................... 25 (ii) National Coordination of the Disaster ....................................................................................... 26 (iii): Community Representative ............................................................................................................ 27 Day IV .......................................................................................................................................................... 28 3 | P a g e Group Work ............................................................................................................................................ 28 Annexures ................................................................................................................................................... 29 Annex I: Presentations ...................................................................................................................... 29 Annex II: Group work Tasks .................................................................................................................... 64 1. Group Work Guide ............................................................................................................................. 64 Annex III: Group work presentation ........................................................................................................... 67 Annex IV: List of Participants ............................................................................................................... 80 4 | P a g e Executive Summary The Lessons Learned Report provides a strategic level overview of lessons learned by the Government of Zimbabwe, disaster risk management stakeholders and its partners from rescue and relief activities in the immediate aftermath of the Tokwe Mukosi flood disaster of 2014. The report focuses on the complexity of responding to a disaster of the magnitude that Zimbabwe experienced, and what disaster risk management community has learned from the achievements and challenges from an organizational perspective, and institutional relationships. It comprises input from the experiences of some of the many government agencies, military, UN, civil society organizations and individuals who came to the assistance of the affected communities. Most importantly, it makes key recommendations on critical areas to be addressed to improve disaster management and response. The generous contribution of all partners to the relief effort and to this review, epitomizes the best of humanitarian response to assist the people of Zimbabwe in times of great need. The combined experiences are a valuable resource to enhance preparation, response and management of future disasters. The information on Tokwe Mukosi flood disaster lessons learned was gathered through a guided field tour, presentations by key stakeholders involved in emergency response and those involved and had hands on in the design and construction of the Tokwe Mukosi dam as well as the participants’ group work organized around the 4 thematic areas defined below. The key issues that emerged from the process can be grouped around 4 main themes – search and rescue; Camp Coordination and Camp Management; relocation to permanent residence and early recovery measures and; regulatory processes and procedures related to dam construction and related flood disaster risk mitigation and preparedness. The rapid nature and evolution of the Tokwe Mukosi flood disaster demonstrated the need to review disaster risk management in Zimbabwe especially so in the face of changing climate. The disaster management capacity of the civil protection organization at national, provincial and district levels emerged as an element requiring immediate focus as it was found to have some limitations. At the national level, the Department of Civil Protection suffered from a significant scarcity of resources in comparison to the monumental caseload. Inadequate non-food items (NFIs) such as tents, tarpaulins, water bowsers, mobile water treatment plants among others curtailed provision of comprehensive emergency response. The lean budget that the department has meant that the provincial and district civil protection organization were inherently under-funded thus lacked the resources to mount an effective initial disaster response before external support has been marshaled. Equally lacking was the national guidelines and policy framework to guide emergency management operations particularly where there was need for total relocation, resettlement and compensation of the people displaced by a disaster generated by a development project. 5 | P a g e At the provincial and district levels, there was a distinct lack of capacity for provision of
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