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3/21/2016 1 Monday, March 21, 2016 Request for Qualifications (RFQ)

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3/21/2016 1 Monday, March 21, 2016 Request for Qualifications (RFQ) 3/21/2016 CamTran, Johnstown, PA is soliciting a Request for Qualifications (RFQ) for Engineering Services for the Inclined Plane located in Johnstown, PA. CamTran welcomes you or your business to submit a proposal for the same. If interested, please review the attached information and proposal submittal procedures required by CamTran for consideration of you or your business to perform this request. REQUEST FOR QUALIFICATIONS (RFQ) FOR Engineering Services for the Johnstown, Inclined Plane Issued by: Cambria County Transit Authority 502 Maple Avenue Johnstown, PA 15901 Telephone: 814-535-5526 ext. 222 Fax: 814-536-5951 E-mail: [email protected] Monday, March 21, 2016 Request for Qualifications (RFQ) Released Friday, March 25, 2016 Voluntary walk through at 1 p.m. at the Inclined Plane Tuesday, March 29, 2016 Request for questions and clarifications due to CamTran by 10 a.m. Thursday, March 31, 2016 Answers to questions and clarifications released by CamTran Tuesday, April 5, 2016 Proposals due by 1 p.m. prevailing time Begins week of April 11, Proposer on-site interviews/negotiations 2016 Week of April 18, 2016 Anticipated issuance of award and Notice to Proceed 1 3/21/2016 TABLE OF CONTENTS 1.0 CAMTRAN GENERAL BACKGROUND………..…………… ……………………… 4 2.0 THE PROJECT ………....…………………………………………………….............. 4 2.1 The Project Process………………………………………………………….. 5 2.2 Type of Procurement……………………………………………………………. 5 2.3 Third Party Contract Clauses & Certifications……………………………… 5 3.0 GENERAL INFORMATION …………………………………………………………… 6 3.1 Definitions………………………………………………………………………… 6 3.2 Regulations…………………………………………………………………….. 6 3.3 RFQ Revisions…………………………………………………………………. 6 3.4 Proposal Submission Schedule ……………………………………………… 6 3.5 Conditions, Exceptions, Reservations or Understandings………………… 7 3.6 Modifications or Withdraw of Proposals……………………………………… 7 3.7 Contractor Responsibility ……………………………………………………... 7 3.8 Requests for Questions and Clarifications………………………………….. 7 3.9 Solicitation Schedule…………………………………………………………... 8 3.10 RFQ as Exclusive Basis for Proposal ……………………………………….. 8 3.11 Authority Right ……………………………………………………..………….. 8 3.12 Proposal Submittal…………………………………………………………….. 8 3.13 Oral Statements ……………………………………………………................ 9 3.14 Applicable Laws Shall Apply …………………………………………………. 9 3.15 Late Submissions ……………………………………………………………… 9 3.16 Withdrawal of Request for Proposal ……………………………………….... 9 4.0 PROPOSAL REQUIREMENTS …………………………………………………….... 9 4.1 General Requirements ……………………………………………………….. 9 4.1.1 Letter of Transmittal/Proposal Requirements ……………………….. 9 4.2 Overview of Proposer ………………………………………………………… 10 4.2.1 Description of Proposer ……………………………………………….. 11 4.2.2 Contractor/Subcontractor Percentage of Work …………………….. 11 4.3 Experience Record …………………………………………………………… 11 4.4 Project Work Plan …………………………………………………………… 12 4.4.1 Methodology ……………………………………………………………. 12 4.5 Project Organization and Management Plan ……………………………… 12 4.5.1 Description of Organization and Management Plan ………………. 12 4.5.2 Joint Venture Requirements …………………………………………. 12 4.6 Required Clauses and Certifications ………………………………………. 13 4.7 Proposal Appendix …………………………………………………………… 13 5.0 PROPOSAL SELECTION PROCESS ……….…………………………………….. 13 5.1 Selection Sequence …………………………………………………………. 13 5.2 Proposal Protest Procedures ………………………………………………. 14 5.3 Minimum Qualifications for Respondents………………………………….. 14 5.4 Instructions and Experience…………………………………………………. 15 6.0 SCOPE OF SERVICES ……………………………………………………………….. 15 2 3/21/2016 7.0 SERVICES REQUIRED AFTER SELECTION ………………………………………. 15 7.1 Regular Meetings ………………………………………………………………. 15 8.0 SCHEDULE OF WORK ……………………………………………………………….. 16 APPENDIX A - PROPOSER'S REQUESTS, QUESTIONS AND………………………….. 17 CLARIFICATIONS FORM APPENDIX B - ADDITIONAL DETAILS-SCOPE OF SERVICES………………………….. 19 APPENDIX C - CLAUSES & CERTIFICATIONS…………………………………………….. 28 3 3/21/2016 1.0 CAMBRIA COUNTY TRANSIT AUTHORITY The Cambria County Transit Authority, hereinafter referred to as the “Authority” or “CamTran”, operates mass transit bus service within Johnstown, Pennsylvania, Cambria County and Windber, Pennsylvania, Somerset County, Pennsylvania. CamTran, Authority and the Cambria County Transit Authority are used interchangeably throughout this document CamTran operates the Johnstown Inclined Plane, which they took over in 1983 from the Westmont, Pennsylvania borough. The Johnstown Inclined Plane was built in 1891 in the aftermath of the Great Johnstown Flood of 1889 in which 2,200 people perished. In the past 40 years, the Incline has been used by commuters from the West Hills areas to commute to the downtown Johnstown central business district. In addition, nearly 100,000 visitors ride this National Historic Landmark on an annual basis. The Incline is a regional historic attraction and is part of the fabric of the Johnstown/Cambria County community. It also generates a major economic boost to Johnstown and to the region as a whole. The Inclined Plane provides service to the major events of the Thunder in the Valley motorcycle rally, the AAABA baseball tournament and various musical festivals. The Inclined Plane is on the National Historic Register for National Historic Landmarks. Therefore, it is subject to State Historic Preservation Office (SHPO) approval on all rehabilitation materials, etc. The Incline underwent a major rehabilitation in 1984 and now needs to be rehabilitated again. CamTran welcomes full and open competition of all their services and affords Disadvantaged Business Enterprises (DBEs) full opportunity to respond to all offers and will not discriminate on the basis of race, color, sex or national origin. 2.0 THE PROJECT CamTran is seeking a Request for Qualifications (RFQ) for engineering services for the Johnstown Inclined Plane from firms that have experience in Inclined Planes and rail projects for the following projects: Needs assessment analysis of the Johnstown Inclined Plane to ascertain and prioritize the needs and cost estimates of recommended capital improvements. Projected timeframe of the improvements(s) in order for CamTran to plan for and seek funding to complete these projects with minimized impact to the operations of the Incline. Assessment of Inclined Plane Structural Condition Report; which will include, but is not limited to: 1. Assessment of cost of replacing the wooden track ties, and track lighting 2. Assessment of the condition of the rails 3. Assessment of resizing cable sheave grooves (8 wire ropes sheaves) 4. Assessment of suspension for both Inclined cars 5. Assessment of the electrical system as it relates to the Incline 6. Assessment of a Preventative Maintenance (PM) Schedule 4 3/21/2016 A more comprehensive long term listing is included in Appendix B 2.1 The Procurement Process: CamTran will us a one-step process to select the successful bidder. This RFQ represents the first step in the process. CamTran will evaluate the Statements of Qualifications (SOQ) received in response to this RFQ. CamTran will select one of the proposers in accordance with the criteria and procedures as set forth in this RFQ. This RFQ does not commit or bind CamTran to enter into a contract or proceed with the procurement described herein. CamTran assumes no obligations, responsibilities, and liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred or alleged to have been incurred by parties considering a response to or responding to this RFQ. All such costs shall be borne solely by each proposer. The proposer shall be fully and totally responsible for the accuracy and completeness of this RFQ submission and for all work performed and shall hold CamTran harmless and shall be fully liable for any additional costs and claims against CamTran which may arise due to errors, omissions and negligence of the proposer in performing the work. The proposer shall certify its RFQ response and any required plans, specifications, estimates and engineering data furnished by the proposer to CamTran and shall validate that such responses, plans, specifications, estimates and engineering data are in compliance with federal and state regulations. Once a firm has been selected, a pre meeting will be scheduled to review and confirm understanding of the technical specifications and to finalize a project schedule. 2.2 Type of Procurement As dictated by Federal Purchasing Requirements, this Request for Qualifications shall follow provisions of the “Brooks Act” (40 U.S.C. §541) for the procurement of architectural and engineering services. The Brooks Act is a method of competitive negotiation that requires that: Proposer’s qualifications be evaluated; Price is excluded as an evaluation factor; Negotiations be conducted with only the most qualified proposer; and Failing agreement on price, negotiations with the next most qualified proposer be conducted until a contract award can be made to the most qualified proposer whose price is fair and reasonable to the Authority. 2.3 Third Party Contract Clauses & Certifications: The Proposer shall demonstrate compliance with certain Third Party Contract Clauses contained herein (Appendix C) by completing all Third Party Contract Certifications and Affidavits attached to this RFQ. Said Certifications and Affidavits shall accompany any and all proposals. 5 3/21/2016 Proposers are advised to completely review this RFQ, other supporting documentation and to follow the instructions outlined regarding proposal submission. Failure to complete applicable forms found in the Appendix and submit
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