Notice of General Meeting
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NOTICE OF GENERAL MEETING Dear Councillors, Notice is hereby given of a General Meeting of the Charters Towers Regional Council to be held Wednesday 11 October 2017 at 5.30pm at the CTRC Board Room, 12 Mosman Street, Charters Towers. A Johansson Chief Executive Officer Local Government Regulation 2012, Chapter 8 Administration Part 2 Local government meetings and committees “274 Meetings in public unless otherwise resolved A meeting is open to the public unless the local government or committee has resolved that the meeting is to be closed under section 275. 275 Closed meetings (1) A local government or committee may resolve that a meeting be closed to the public if its councillors or members consider it necessary to close the meeting to discuss— (a) the appointment, dismissal or discipline of employees; or (b) industrial matters affecting employees; or (c) the local government’s budget; or (d) rating concessions; or (e) contracts proposed to be made by it; or (f) starting or defending legal proceedings involving the local government; or (g) any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; or (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. (2) A resolution that a meeting be closed must state the nature of the matters to be considered while the meeting is closed. (3) A local government or committee must not make a resolution (other than a procedural resolution) in a closed meeting.” GENERAL MEETING TO BE HELD WEDNESDAY, 11 OCTOBER 2017 AT 5.30 PM CTRC BOARD ROOM, 12 MOSMAN STREET, CHARTERS TOWERS MEETING AGENDA 1. Opening of meeting .............................................................................................................................................. 2 2. Attendance/apologies ......................................................................................................................................... 2 Close of Meeting for Confidential Reports ............................................................................................................. 2 The meeting will be opened for the taking of resolutions............................................................................... 2 3. Prayer .......................................................................................................................................................................... 2 4. Deputations .............................................................................................................................................................. 2 5. Declarations of interest ....................................................................................................................................... 2 6. Confirmation of minutes .....................................................................................................................................2 7. Mayor’s and councillors’ reports ..................................................................................................................... 3 8. Business arising from previous meeting minutes .................................................................................... 3 9. Reports for consideration - confidential : Corporate Services ...............................................................................................................................................3 Office of the Chief Executive Officer .............................................................................................................3 10. Reports for consideration - Utilities & Facilities ......................................................................................3 11. Reports for consideration – Planning & Sustainable Development ..................................................7 12. Reports for consideration – Roads Infrastructure ................................................................................13 13. Reports for consideration – Corporate Services ....................................................................................51 14. Reports for consideration – Office of the Chief Executive Officer ..................................................88 15. Mayoral minute .....................................................................................................................................................105 16. Close of meeting ................................................................................................................................................. 105 Annexure "A" - Minutes of 20-09-2017 General Meeting...............................................................106 Agenda for General Meeting of Charters Towers Regional Council to be held 11 October 2017 Page 1 of 147 1. OPENING OF MEETING 2. ATTENDANCE/APOLOGIES Close of Meeting for Confidential Reports In accordance with the Local Government Regulation 2012 S275, the meeting will be closed to discuss the following confidential reports: 9.1 Financial Hardship Instalment Arrangement sought on 2017/2018 Rates Levies 9.2 Monthly Legal Update The meeting will be opened for the taking of resolutions. 3. PRAYER Fr Greg Windsor, of St Paul’s Anglican Parish, is scheduled to attend on behalf of the Ministers’ Fraternal. 4. DEPUTATIONS 5. DECLARATIONS OF INTEREST 6. CONFIRMATION OF MINUTES Minutes of General Meeting held 20 September 2017 (tabled at Attachment A following this agenda). Agenda for General Meeting of Charters Towers Regional Council to be held 11 October 2017 Page 2 of 147 7. MAYOR’S AND COUNCILLORS’ REPORTS 8. BUSINESS ARISING FROM PREVIOUS MEETING MINUTES 9. REPORTS FOR CONSIDERATION - CONFIDENTIAL Corporate Services 9.1 Financial Hardship Instalment Arrangement sought on 2017/2018 Rates Levies Office of the Chief Executive Officer 9.2 Monthly Legal Update _________________________________________________________________________ 10. REPORTS FOR CONSIDERATION - UTILITIES & FACILITIES 10.1 Kernow Recreational Lake – “In principle” approval before proceeding with water network modelling EXECUTIVE SUMMARY Tarleton Property Australia request Council’s approval for the supply of water to enable the establishment of a recreational lake at Kernow. OFFICER’S RECOMMENDATION That Council: Agree “in principle” to the supply of water to enable the establishment of a recreational lake at Kernow, subject to the results of a water network modelling project (to be carried out by GHD) identifying the capacity of the supply network to supply the initial fill and recharge volumes and establishing sufficient water is able to be supplied by Council to fill the lake, without having a detrimental impact on Council’s existing infrastructure; and Advise that this “in principle” approval does not establish a cost to provide water to fill the lake, as any estimate of costs will be subject to the results of the water network modelling. BUDGET & RESOURCE IMPLICATIONS Currently there are no budget implications in relation to the modelling stage of this project, however, if Mr Bone proceeds, there may be recommendations in relation to infrastructure upgrades or modifications which may have a cost implication to Council. All costs to Council will need to be fully identified and taken into consideration to establish a charge/recovery for the costs of supplying the water. BACKGROUND Council officers have been in discussion with Les Bone from Tarleton Property Australia Pty Ltd trading as Kernow Charters Towers regarding the establishment of a recreational lake at Kernow for some time now. Attached to this report is a proposal plan for the lake, which is proposed to be a 1.5Ha lined crystal Agenda for General Meeting of Charters Towers Regional Council to be held 11 October 2017 Page 3 of 147 lagoon. Advice provided by Mr Bone to Council is that the lake requires 100ML to fill and would require approximately 25ML per annum to top the lake. As a result of these discussions, the biggest concern identified is the ability of Council to supply the water to the development through Council’s existing infrastructure and what the impact on Council’s supply to the town would be in the event the lake was to proceed. As a result, it was recommended that Mr Bone work with Council’s consulting engineers, GHD, to run through the water network model the impact of the supply for the lake development and to meet optimum arrangements for filling the lake. GHD has provided Mr Bone with a proposed scope and estimate to run the model to ensure the filling of the lake with reticulated water addressing the following matters: • Capacity of the water supply network to supply initial fill volume • Capacity of the water supply network to supply recharge volume • Time of day at which fill and recharge volumes are supplied • Programming of lake filling in respect to proposed Charters Towers water treatment plant and network upgrades along with seasonal fluctuations in raw water supply (weir) availability • Physical attributes of proposed lake, its susceptibility to evaporation and hence the actual required top up volumes over seasonal change. In addressing the above matters, GHD has identified two possible scenarios via the modelling process: • Scenario 1 – a range of fill rates for recharge of the lagoon will be determined for average day and peak day conditions. This will enable an upper and lower limit of filling over an annual period to